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city of
l'exaS
PUBLIC NOTICE
COLLEYVILLE CITY COUNCIL
WORKSESSION AGENDA
OCTOBER 13, 2004
7:00 P.M.
CITY HALL
100 MAIN STREET
EXECUTIVE CONFERENCE ROOM
I, Call to Order
II. Selection of Joint City Council and Ethics Commission Worksession
date(s)
III. Selection of TXU Executive Workshop date
IV. Discussion of Bond Election
a. Date of election and election calendar
b, Structure and format of ballot language
V. Discussion of Capital Improvement Projects and Funding Options
a. Review identified projects and related construction schedule
b. Funding opportunities for projects
VI. Selection of Future CIP Worksession date(s)
VII. Adjournment
I certify that the above notice was posted on the Bulletin Board at City Hall on Friday,
o~ 2004, at :00 p.m.. ~
Cynthia Singleton, TRM
City Secretary
100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000
SCHEDULE OF EVENTS
CITY OF COLLEYVILLE, TEXAS
BOND ELECTION
February 5, 2005
EVENT
City Council adopts Resolution
Ordering Bond Election
(not less than sixty-two (62) nor more than ninety (90)
days from the date of the election)
Earliest Date to Order Election: November 7,2004
Latest Date to Order Election: December 5, 2004
Submission of Justice Department Letter
(recommended sixty (60) days prior to the first day of
early voting)
Posting of Notice of Bond Election
(posting to occur at the City Hall and three public places
at least 21 days prior to election day)
Publication of Notice of Bond Election
(once a week for two successive weeks, the first
publication to occur not more than 30 days nor less than
14 full days to election date)
First Day of Early Voting
(17 days prior to election day)
Last Day of Early Voting
(4th day preceding election day)
Election Day
City Council adopts Resolution canvassing the
returns and declaring the results of the bond
election (must occur not earlier than the eighth day or
later than the eleventh day after the election day)
45468114.1
DATE
November 16, 2004
On or prior to November 19, 2004
On or prior to January 15, 2005
First publication:
No earlier than January 6, 2005
No later than January 22, 2005
Second Publication: 1 week later
January 19, 2005
February 1, 2005
February 5, 2005
February 14, 15 or 16, 2005
MEMORANDUM
From:
October 8, 2004 ,~
Terry Leake, Finance Directo~ \
Bill Lindley, City Manager
Date:
To:
Subject:
Draft Language for Ballot Propositions
------------------------------------------------------
Attached is the draft language for the proposed ballot propositions prepared by Greg
Schaecker an associate of the City's Bond Counsel, Fulbright and Jaworski. Due to a
family emergency, Ed Esquivel of Fulbright and Jaworski, has been out for the office for the
past ten days, but will be reviewing the attached language prepared by Mr. Schaecker
upon his return. In the event there are changes to the attached language, Mr, Esquivel will
provide them to the Council at Wednesday's worksession. As a point of reference, both
Mr. Esquivel and Mr. Schaecker will be attending the worksession,
DRAFT 10108/04
CITY OF COLLEYVILLE
DRAFT PROPOSITION LANGUAGE
PROPOSITION NUMBER 1
"SHALL the City Council of the City of Colleyville, Texas, be authorized to
issue general obligation bonds of the City in the principal amount of $8,085,000
for permanent public improvements and public purposes, to wit: street
improvements including the acquisition of land and rights-of-way therefor; such
bonds to mature serially or otherwise over a period not to exceed FORTY (40)
years from their date, to be issued and sold in one or more series at any price or
prices and to bear interest at any rate or rates (fixed, floating, variable or
otherwise) as shall be determined within the discretion of the City Council at the
time of issuance or sale of the bonds; and whether ad valorem taxes shall be
levied upon all taxable property in the City sufficient to pay the annual interest
and provide a sinking fund to pay the bonds at maturity?"
PROPOSITION NUMBER 2
"SHALL the City Council of the City of Colleyville, Texas, be authorized to
issue general obligation bonds of the City in the principal amount of $6,520,000
for permanent public improvements and public purposes, to wit: street
improvements, including sidewalks, trails and the acquisition of land and rights-
of-way therefor, such bonds to mature serially or otherwise over a period not to
exceed FORTY (40) years from their date, to be issued and sold in one or more
series at any price or prices and to bear interest at any rate or rates (fixed,
floating, variable or otherwise) as shall be determined within the discretion of the
City Council at the time of issuance or sale of the bonds; and whether ad valorem
taxes shall be levied upon all taxable property in the City sufficient to pay the
annual interest and provide a sinking fund to pay the bonds at maturity?"
PROPOSITION NUMBER 3
"SHALL the City Council of the City of Colleyville, Texas, be authorized to
issue general obligation bonds of the City in the principal amount of $2,245,000
for permanent public improvements and public purposes, to wit: street
improvements, including sidewalks, trails and landscaping along State
Highway 26; such bonds to mature serially or otherwise over a period not to
exceed FORTY (40) years from their date, to be issued and sold in one or more
series at any price or prices and to bear interest at any rate or rates (fixed,
floating, variable or otherwise) as shall be determined within the discretion of the
City Council at the time of issuance or sale of the bonds; and whether ad valorem
taxes shall be levied upon all taxable property in the City sufficient to pay the
annual interest and provide a sinking fund to pay the bonds at maturity?"
45525134.1
PROPOSITION NUMBER 4*
"SHALL the City Council of the City of Colleyville, Texas, be authorized to
issue general obligation bonds of the City in the principal amount of $13,735,000
for permanent public improvements and public purposes, to wit: utility line
relocation in connection with street improvements to State Highway 26; such
bonds to mature serially or otherwise over a period not to exceed FORTY (40)
years from their date, to be issued and sold in one or more series at any price or
prices and to bear interest at any rate or rates (fixed, floating, variable or
otherwise) as shall be determined within the discretion of the City Council at the
time of issuance or sale of the bonds; and whether ad valorem taxes shall be
levied upon all taxable property in the City sufficient to pay the annual interest
and provide a sinking fund to pay the bonds at maturity; and whether the levv of
such ad valorem taxes may cause an increase in ad valorem tax revenue in any
City budoet year to be oreater than seven percent (7%) of the total ad valorem
tax revenue collected in a precedino year's budoet as provided in Section 10.03
of the Collevville City Charter**?"
* Looking into the whether the City has the ability to issue bonds
for this purpose.
** Looking into whether the underlined language is adequate for
purposes of the special election requirement in Section 10.03 of
the City Charter.
PROPOSITION NUMBER 5
"SHALL the City Council of the City of Colleyville, Texas, be authorized to
issue general obligation bonds of the City in the principal amount of $4,575,000
for permanent public improvements and public purposes, to wit: constructing,
renovating, improving and equipping public safety facilities (Fire Station),
including outdoor warning sirens and the acquisition of land for such facilities;
such bonds to mature serially or otherwise over a period not to exceed FORTY
(40) years from their date, to be issued and sold in one or more series at any
price or prices and to bear interest at any rate or rates (fixed, floating, variable or
otherwise) as shall be determined within the discretion of the City Council at the
time of issuance or sale of the bonds; and whether ad valorem taxes shall be
levied upon all taxable property in the City sufficient to pay the annual interest
and provide a sinking fund to pay the bonds at maturity; and whether the levv of
such ad valorem taxes may cause an increase in ad valorem tax revenue in any
City budoet year to be oreater than seven percent (7%) of the total ad valorem
tax revenue collected in a precedino year's budoet as provided in Section 10.03
of the Collevville City Charter**?"
** Looking into whether the underlined language is adequate for
purposes of the special election requirement in Section 10.03 of
the City Charter.
45525134.1
2
PROPOSITION NUMBER 6
"SHALL the City Council of the City of Colleyville, Texas, be authorized to
issue general obligation bonds of the City in the principal amount of $1,000,000
for permanent public improvements and public purposes, to wit: constructing,
renovating, improving and equipping senior citizen center and the acquisition of
land therefor; such bonds to mature serially or otherwise over a period not to
exceed FORTY (40) years from their date, to be issued and sold in one or more
series at any price or prices and to bear interest at any rate or rates (fixed,
floating, variable or otherwise) as shall be determined within the discretion of the
City Council at the time of issuance or sale of the bonds; and whether ad valorem
taxes shall be levied upon all taxable property in the City sufficient to pay the
annual interest and provide a sinking fund to pay the bonds at maturity?"
45525134.1
3
- /'-.----~.i",
ra~';l!~:>
~<~._.". '~_--/;.!.i.V'
FROM:
SUBJECT:
DATE:
Mayor and City Council members
cc: Terry Leake, Finance Director
Jim Sabonis, Financial Advisor
Bill Lindley, City Manager
Developing a Capital Improvement Plan
October 8,2004
TO:
Introduction
It is our pleasure to present information for your considering the finalization of
developing a Capital Improvement Plan (CIP). Developing the CIP has involved
considerable attention and discussion by each of you. Looking back, you started
the process with a special work session on July 15, 2003 and now are reaching
the final point in moving towards adopting the Plan.
Based on final direction by the City Council, an item approving the Plan will be
scheduled for October 19, 2004, Subsequent to this action will be various
agenda items for the November 16, 2004 meeting calling for a bond election for
February 5, 2005,
At the start of this whole process, a CIP workbook was assembled in support of
your discussions for the ensuing series of worksessions containing a wide
selection of possible projects. Over the last number of months, you have spent
time selecting projects for inclusion in the CIP. A City Council decision was
made to not include any drainage projects at this time. Related Utility Fund
projects were previously selected with funding programmed from already planned
debt (with a scheduled rate increase) and allocation of available cash balance.
Based on final direction provided from the City Council at Wednesday evenings
meeting, staff will then assemble a comprehensive schedule of capital projects.
These projects will include tax, utility and TIF supported projects over a seven
year period. In addition to staff, the Financial Advisor and Bond Counsel will also
be attending the Wednesday evening meeting. The goal of this meeting is for
your consideration in finalizing projects, reviewing financing for the Plan (use of
cash and debt) and discussing possible ballot language.
Included with this packet is a proposed financing scheduled prepared by the
Finance Director. The schedule identifies the various projects for funding by the
allocation of available cash and debt funding, The City Secretary has provided a
copy of the election calendar. Also included is a debt analysis prepared by the
Finance Advisor. Lastly, we have included draft language provided by the City
Bond Counsel. The later information is subject to change prior to the
worksession. I apologize for this, but unfortunately the Bond Counsel has not
been able to review the draft work by a colleague due to a personal matter
requiring his absence the last few work days.
Finance structuring
As it now stands, the City Council has identified various CIP projects totaling
$37,797,700. Following your previous direction, no consideration was given to
depleting Fund Balance or restructuring of existing debt to support project
funding needs. The City Council perspective was to retain these financing
capabilities for future years in addressing other emerging capital needs for the
city. In some specific cases, available cash from dedicated sources are
proposed to offset a need for debt issuance. Types of funding include cash
receipts from park development fees, TIF funding, and anticipated sale of
property.
Adjusting for these possible funding sources, the City Council would be looking at
issuing $33,767,700 in actual long term financing to complete the funding needs
of the projects (excluding cost of debt issuance), The Finance Director projects
an increase in the debt portion of the tax rate of $0.0604, over the term of the
seven years, for the projects selected. This translates into a cumulative $211.47
increase in tax payment for a $350,000 valued house. The current year debt tax
payment for the same priced home is $198.38. Both the Finance Director and
Finance Advisor will review the financing components of the program at the
worksession.
Comparing the seven surrounding cities current tax rates shows that Colleyville
continues to rank the lowest.
The taxable appraised property value for FY 2005 is $2,534,940,141. The
Finance Director projects an annualized property valuation growth of 3% over the
term of the proposed project financing. Staff has evaluated the various projects
and allocated funding associated within reasonable construction time periods. In
addition, the Finance Director has attempted to manage the annual debt
issuance to minimize associated tax rate adjustments.
2
The debt issuance is structured for the majority of years to keep the annual
issuance under $5,000,000, so that the issuance will not be subject to federal
arbitrage regulations. By keeping the issuance under $5,000,000, the City can
keep all investment earnings on the issue. Under federal regulations, when an
issue is subject to arbitrage, investment earnings above the arbitrage yield limit
the City would have to rebate to the federal government any excess earnings
above the limit. Also, there would be arbitrage calculations needed to be
performed (annual cost per issue $3,000 - $5,000), and spending targets which
must be met.
When developing any capital program there are always more projects than there
are funding sources. That is why there is a need to go through a process of
prioritizing needs as a way to allocate scarce resources. Traditionally, a City
funds a multi-year CIP from two sources: pay-as-you-go and long term financing.
. Pay-as-you-go
This method involves paying for projects with cash on hand. The monies can be
derived from: surplus revenues after operating and debt service requirements are
met, grants, donations, or available cash. The advantage of this method is that
there will be savings in interest and other issuance costs related to debt
financing, Using available cash also protects a City if it has limited borrowing
capacity or desires to maintain the capacity to issue debt in future years. Of
course, if the project is large and requires more funds than are available from
operating revenues, alternative funding sources must be considered.
Colleyville is in a strong financial position to evaluate possible project financing
from available cash. Summaries of cash on hand for a pay-as-you-go approach
identified by the City Council for consideration include the following areas.
Capital Recovery Fees (CRF's)
These are fees received from developers when new construction
developments are made. These fees are based on the increased costs of
providing additional infrastructure services in the development areas. The
roadway system is split into two service areas: Service Area I - all streets
east of Colleyville Boulevard and Service Area II - all streets west of
Colleyville Boulevard. Unencumbered Service Area I roadway fees are
estimated to be $932,777 and Service Area II roadway fees are $0. The
Finance Director has allocated $150,000 towards construction for the
extension of Church Street. This will be accomplished by the reallocation
of funding left over from the SH26 at John McCain Road project.
Parkland Dedication Fund
Similar to CRF's, these are fees received from developers when new
construction developments are made. These fees are based on the
3
increased costs of providing additional park infrastructure services in the
development areas. Unencumbered park development fees are estimated
to be $1,348,305. The Finance Director has allocated $900,000 towards
construction for Phase I for McPherson Park. On a side note, $200,000 is
identified from this source of funding for City Council consideration for
constructing a Hike & Bike Trail from McPherson Park west to the new
KISD elementary school site. A recommendation from the Park
Dedication Committee and the Parks Board will be required prior to the
City Council formally approving the allocation of these funds.
Voluntary Park Fund
This revenue represents the $2.00 monthly voluntary payment by our
utility customers for support to the parks system. On an annual basis this
fund receives approximately $120,000. The funding provides for related
park equipment and capital improvements. Unencumbered park
development fees are estimated to be $447,429. The Finance Director
has allocated $175,000 towards construction for Phase I for McPherson
Park. A recommendation from the Parks Board will be required prior to
the City Council formally approving the allocation of these funds.
CEDC Fund
The City receives 0.05% from a special sales tax approved by the voters
in August 1996. The City Council previously approved a five year capital
plan for the Fund providing $725,000 over the time period towards
McPherson Park (Phase I). The funding for the program provides for the
City Council leveraging the annual receipt of these funds from the General
Fund with an annual reimbursement.
. Long Term Financing
Consideration in using debt is an important source of funding for a capital
program, After taking into account the amount of pay-as-you-go funding that is
available, debt financing is considered as the next source of financing. The
financing of projects creates an opportunity for a City to benefit from efficiency
and equity of implementing a project by allowing a City Council to:
. acquire needed capital rather than deferring it until revenues
accumulate, and
. equably share in the cost of a project with beneficiaries over
time.
Similar to its cash position, the City of Colleyville is in a strong financial position
to evaluate possible project financing from debt issuance. Financing for projects
is proposed from two principal sources for City Council consideration. The
Finance Director has prepared the accompanying financing plan based on using
possible General Obligation Debt financing and TIF supported debt. The later
category has been previously planned to finance a portion of the extension of
Church Street.
4
The City previously issued debt from the reallocation of funding from the Central
Fire Station TIF project to the SH26 at John McCain. The attached financing
proposal recommends that the remaining TIF project funding identified for the
facility be reallocated to the Church Street project. This will have the same affect
in minimizing tax supported debt for either project while being less cumbersome
in gaining approval by the various TIF partners. Discussions with the Tarrant
County TIF partners indicate that they prefer no longer to allow for an allocation
of TIF funds to facilities,
Several observations appear when considering the debt capabilities and related
credit ratings held by the City of Colleyville:
. Location in the Dallas-Fort Worth MSA
. Proximity to DFW International Airport
. Financial performance and low tax rate
. Low ratio of debt to taxable assessed valuation
. Moderate overall net debt burden
. Exceptional liquidity levels
. Above average wealth and income level
. Stability of long-term utility supply (is viewed somewhat of a risk)
Recognizing that each City is different in terms of its financing and capital needs,
the following chart is provided as a comparison in looking at how Colleyville
relates to the peer cities for tax based debt and corresponding credit ratings.
Colleyville M+
Euless A1 A+
NRH Aa3 M-
Keller A3 A
Bedford A1
Hurst Aa3 M-
Grapevine A1 A+
South lake A1 A+
M+
M-
Colleyville's City Charter is somewhat unique that it provides a percent limitation
in the annual growth in property tax revenue. In part, Section 10.03 of the
Charter provides:
. . .Any tax rate set per budget year shall not result in an ad valorem tax
revenue increase greater than seven percent (7%) of the total ad
valorem tax revenue collected in the preceding budget unless authorized
by the voters of the City at a special election...
Over the last several years, it has been common for the City Council to capture
increases from property tax revenue to augment funding of new operational
5
programs as part of the Annual Budget. It is reasonable to conclude that over
the course of the debt financing period that the City Council would have
operating expenses not able to be achieved from this limitation with the identified
funding needed to meet the selected CIP projects, The Finance Director has
evaluated that corresponding increases in the anticipated debt related property
tax revenues would hit this limit. As previously discussed with the City Council,
the Bond Counsel has prepared language providing for debt issuance per the
Charter guidelines. This will allow clear voter consideration for the related debt
tax revenue to be offset from the normal property tax revenue growth.
Conclusion
The development of the CIP has enabled the City Council to identify needed
capital projects and to coordinate planning and scheduling in a systematic
fashion. Furthermore, it has facilitated the implementation of policy decisions
through establishing priorities among existing and competing capital needs.
The accompanying CIP material lays the groundwork for City Council discussion
as you finalize the Plan. It has been a pleasure for staff to provide you ongoing
information raised in developing this multi-year capital program during the series
of worksessions. Through this process, you have moved to reaching consensus
on the direction to take in addressing a number of projects. Certainly each of you
has specific projects that were not included in your final Plan. Also, there are
worthy projects identified by individual citizens or neighborhood groups that you
opted to not include at this time.
One of the side goals of a Capital Plan is for it to be kept alive with new projects
being added over time. It would be appropriate for the City Council to plan on
revisiting the Plan at least every two years for consideration of adding new
projects. By this, you can have an ongoing multi year project plan that citizens
can look to in identifying if and when a particular project would be initiated and
funded.
Again, congratulations in finally meeting the end to what has been a very long
discussion. Should you have questions regarding the CIP, please feel free to
contact me or the Finance Director. Again, thank you for the time and concern
you expend on behalf of the City of Colleyville and its citizenry. Congratulations
on coming to this milestone.
6
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