HomeMy WebLinkAboutCelebrate Colleyville-Agenda Packets-10/13/2004
CUy Of
Texas
Celebrate Colleyville
AGENDA
October 13, 2004
5:30 p.m.
Colleyville City Hall
100 Main Street
I. Call to order and roll call
II. Approval of Minutes: September 8, 2004
III. Discussion and consideration of Star Telegram Sponsor
IV. Discussion and consideration of 2004 artwork
V. Discussion of Venues
VI. Discussion of the Master Agenda
VII. Discussion of future meetings
VIII. Citizen Comments
IX. Adjournment
I certify that this notice was posted on the bulletin boards at City Hall on
Thursday, October 7, 2004, at 5:00 p.m.
Dixie Cawthorne
Communications Manager
100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000
CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES
Wednesday, September 8, 2004
I. CALL TO ORDER - The meeting of the Celebrate Colleyville Steering
Committee began at 5:35 p.m.
ROLL CALL - Members present: Tom Westerman, Marcus Miller, Linda
Baker, Michael Taylor, Dezann Korbuly and Jamie Thibodeaux.
Members absent: Linda Newton
Staff present: Dixie Cawthorne, Dianne McWethy and Monica Walsh
Council Liaison:
II. Approval of the August 11, 2004 Minutes.
Tom Westerman moved to approve, second by Marcus Miller.
Motion carried.
III. Update of Signage
a. Street Banners - bid awarded to Qwik Signs in Colleyville - delivered
before the end of fiscal year.
b. Pole Banners - bid awarded to Qwik Signs in Colleyville - delivered
before the end of fiscal year
c. Infrastructure - bid awarded to Preston Pierce Construction - work to be
completed before the end of fiscal year
d. Electrical- bid awarded to Dennis Electric - work to be completed before
the end of the fiscal year
IV. Discussion and consideration of Holiday Tree at City Hall
Jamie Thibodeaux has secured a holiday tree (Austrian Pine) donation from
David Bagwell. Placement of the Holiday Tree is the public open space in the
Village Development near the gazebo.
V. Discussion and consideration of on-sight Radio vendor
Mike Taylor motioned, second by Dezann Korbuly for Radio Disney to be
Celebrate Colleyville's on-site radio station. Radio Disney will help support
the entertainment stage area with "Star Kids" from Radio Disney as well as
an on site appearance of Terra Bell with games and giveaways.
Motion carried.
VI. Discussion of vendor criteria
Committee discussed the sample vendor application and instructions forms
created by staff. The committee agreed to mail forms to all potential vendors
including: Food, Arts and Crafts, and Business Vendors.
VII. Discussion of stage vendor
Mike Taylor motioned, second by Dezann Korbuly to use the $675 generator
offered by Liberty Sound.
Motion carried.
VIII. Discussion of Venues
Entertainment - waiting for final on appearance of Amy and Annie for the
main stage area from 6:30 to 7:00 p.m.
Rebecca Miller will be the MC. Santa and Mayor will begin the welcome:
1. Santa announce coloring contest winners
2. Mayor announce sponsorship awards
3. Rebecca Miller or Mayor announce car awards
Theatrical Stage - "House of Horrors"
Committee decided to keep the berm near the Theatrical Stage area for this
year and evaluate the removal next year.
IX. Discussion of Master Agenda
There were no changes to the master agenda.
X. Discussion of future meetings
There were no changes to future scheduled meetings.
XI. Citizen Comments
There were no comments.
XII. Adjournment
Marcus Miller motioned, second by Tom Westerman.
MEMORANDUM
DATE: October 7,2004
TO: Celebrate Colleyville Steering Committee
FROM: Dixie Cawthorne, Communications Manager
SUBJECT: Item: III - Star Telegram Sponsor
Chairman Jamie Thibodeaux secured the sponsorship with Fort Worth Star
Telegram. The production schedule is as follows:
Date Size
Nov 7, 2004 3x10
Nov 14, 2004 3x10
Nov 26, 2004 3x8
Dec 3,2004 3x8
Nov 28,2004 3x8
Dec 1, 2004 3x8
Section
Northeast Metro
Northeast Metro
Colleyville Journal
Colleyville Journal
Northeast Metro
Northeast Metro
This is an in-kind sponsorship only.
MEMORANDUM
DATE: October 8,2004
TO: Celebrate Colleyville Steering Committee
FROM: Dixie Cawthorne, Communications Manager
SUBJECT: Item: IV- 2004 Artwork
Staff emailed color versions of the proposed 2004 artwork. Attached are black
and white copies. Staff will provide color print outs for the committee decision at
the meeting.
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MEMORANDUM
DATE: October 8,2004
TO: Celebrate Colleyville Steering Committee
FROM: Dixie Cawthorne, Communications Manager
SUBJECT: Item: VI - Master Agenda
Attached is the updated Master Agenda. It was requested that this item remain
on the agenda throughout the planning stages for the 2004 Celebrate Colleyville
event.
Staff attached the proposed events scheduled for the "Light Up The Village"
event scheduled for Saturday, November 27,2004 from 3:00 to 7:00 p.m.
2004 Celebrate Colleyville
Master Agenda
Friday. November 26
6:00 p.m. - Light the Holiday Tree - Celebrate Colleyville Steering Committee
support through dignitaries
6:00 to 7:00 p.m. - Photographs with Santa - planned and organized by the
Celebrate Colleyville Steering Committee and the Colleyville Lions Club
Saturday. December 4. 2004
7:00 a.m. to 11 :00 p.m. - Lions Club Breakfast with Santa - planned and
organized by the Colleyville Lions Club
3:00 p.m. to 7:00 p.m. - 2004 Celebrate Colleyville - planned and organized by
the Celebrate Colleyville Steering Committee:
Scheduled Activities Include:
Entertainment - Dezann Korbuly
Children's Craft Area - Lisa Adan
Pony Rides - Dixie Cawthorne
Petting Zoo - Dixie Cawthorne
I nflatable Area - Dixie Cawthorne
Radio Station - Dixie Cawthorne
Businesses Promotion Area - Linda Newton
Business Booths - Linda Newton
Arts and Craft Booths - Linda Newton, Linda Baker, Marcus Miller, Jamie
Thibodeaux
Food Vendors - Marcus Miller
Volunteer Area - Monica Walsh
Santa's Workshop - Tom Westerman
Fireworks Show - Dixie Cawthorne
Sponsorship - Jamie Thibodeaux
Publicity - Jamie Thibodeaux
Theater Area - Mike Taylor, Dezann Korbuly, Jamie Thibodeaux
Car Venue - Mike Taylor
September 24, 2004
"CELEBRATE COLLEYVILLE"
"HOLIDA YS IN THE VILLAGE"
ACTIVITES
The merchants in The Village At Colleyville are planning a series of holiday celebrations
November 27,2004 from 3 p.m. to 7 p.m.; December 11 from 5 p.m. to 7 p.m.; and
December 18 from 5 p.m. to 7 p.m.
The Celebrate Colleyville and Holidays In The Village events will begin
November 27th. at 3 p.m. Entertainment will be traditional and varied.
A children's parade will begin at 5:15 p.m. on November 27th.. The parade route will
proceed from the City Hall/Library area of Main Street, turn left on Piazza Lane to
Village Lane, north on Village Lane to Main Street and return to the starting point.
Main Street will be closed to vehicular traffic from 2 p.m. to 7 p.m. starting at the last
turn around west of Pleasant Run to the west end of 99 Main Street. Village Lane will be
closed from the Main Street round-about to the south comer of Elixir.
A ceremony to light Colleyville's official Christmas tree will be held in the gazebo park
area in The Village at 6 p.m., November 27th. Santa will be available for photo
opportunities. A beautiful pine tree donated by David Bagwell has been planted in this
area and will serve as Colleyville's official Christmas tree. Santa and photo opportunities
will be available after the ceremony.
Cut, decorated Christmas trees will line the grassy medians preceding east from the Main
Street round-about. (decoration instructions have already been distributed to merchants.)
A "people's choice" contest will be held and winners announced.
An 8' banner will be placed at Main Street and Colleyville Blvd. for the maximum length
of time.
Small areas of food will be placed on carts or tables outside Village shops.
Other locations are not definite, but tentative areas are:
A hot air balloon will be tethered on the grassy area west of Luxor. Short rides will be
available.
A sleigh and reindeer will be stationed on the grounds immediately west of the Owl's
Nest on Village Lane. Pictures with Santa will be available.
A Polar Bear Express train will leave from the grounds immediately east of the
Colleyville Library and drive from this location through The Village where the streets are
available.
Carriage rides will be available from 5 p.m. to 7 p.m. Rides will leave from the comer
of Village Lane and Piazza Lane. Note: These rides will also be available on December
4th and December 11 tho
Carolers will stroll The Village November 27, December 11 and 18th.
The alley between Chelsea Lane and The Owl's Nest will be blocked for a Santa's
Workshop set up by The Owl's Nest.
A stage will be set up on the parking lot east of Cafe Beignet. Programs, drawings for
prizes, and musical entertainment are scheduled for this area.
The possibility of a snow machine to provide a snow slide is being pursued. If used, it
will be set up in grassy area south of Luxor's new building.
Merchants, we need your input. EXCITING NEW POSSIBILITIES HAVE JUST
SURF ACED. BY OUR NEXT MEETING WE WILL HAVE ALL INFORMATION
WE NEED AND MUST MAKE DECISIONS THAT WILL HAVE A HUGE IMPACT
ON OUR EVENT. Final decisions regarding times, locations, entertainment, etc. must
be made. PLEASE PLAN TO ATTEND THE NEXT MERCHANTS MEETING,
OCTOBER 2004,6 P.M. AT VILLAGE BAKERY.
I will be out of town until October 2, but would love to hear from you. Call 817-354-
7422 or 817-239-1108 to leave you suggestions or ideas.
Betty Jean