HomeMy WebLinkAboutCity Council Resolutions (R-94-1039)-08/16/1994
RESOLUTION R-94-1039
A RESOLUTION APPROVING AN INTERLOCALAGREEMENT FOR THE
ESTABLISHMENT AND OPERATION OF A TEEN COURT
WHEREAS, Teen Court has proven to be a useful tool in teaching juveniles how
the criminal justice system works and in reducing the number of
juvenile repeat offenders; and .r" ..
WHEREAS, the cities of Colleyville, Grapevine, and South lake and the
Grapevine/Colleyville and Carroll Independent School Districts are
interested in jointly establishing and operating a Teen Court system
as a means of reducing the cost to individual entities and promoting
unity among the youth of the five jurisdictions.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1.
THAT the Mayor is authorized to sign the interlocal agreement
establishing the joint Teen Court.
Sec. 2.
THAT the City Manager is authorized to make a payment of $6,000
to the City of South lake as the depository of the Teen Court system.
AND IT IS SO RESOLVED.
pass1i..d by a vote of ,5" ayes,
J {, - day of ----A u.jU~.f
ATTEST:
9::::cf!~
City Secretary
D nays, and 0 abstentions, on this
,1994.
CITY OF COLLEYVILLE
Cheryl Feigel
Mayor
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INTERLOCAL AGREEMENT
CITY OF COLLEYVILLE, CITY OF GRAPBVINE, CITY OF SOUTBLAXE,
CARROLL INDBPENDENT ScHooL.DISTRICT~ AND GRAPEVrNE-COLLEYVILLE
INDBPENDENT SCHOOL DISTRICT
This Contract and Agreement, entered into the day of
, 1994, by and between the City of Colleyvillel the
City of Grapevine, and the City of Southlake, municipal
corporations herein called "Cities" or "each participating City,"
and the Carroll Independent School District and the Grapevine-
Colleyville Independent School District, herein called "School
Districts" or "each participating School District, n the parties
acting herein under the authority and pursuant to the terms of
Chapter 791. INTERLOCAL COOPERATION CONTRACTS, Texas Government
Code, WITNESSETH THAT:
WHERBAS, the City Councils of the Cities of Colleyville,
Grapevinet and Southlake and the Boards of Trustees of the Carroll
Independent School District and the Grapevine-Colleyville
Independent School District jointly find that it will be in the
public interest to enter into this agreement for the purposes set
out herein below1
NOW, THBREFORE, it is mutually agreed between each
participating City and each participating School District that:
1. Teen Court is a volunteer program which allows juvenile
misdemeanor offenders an alternative to the criminal justice system
while allowing them also to assume responsibility for their own
actions by involvement in the judicial process and community
services in order that their offenses will not be recorded;
bringing juvenile offenders to a jury of their peers and to the
Community for constructive punishment will provide the youths with
an understanding of the judicial system and a realization of their
roles in the community.
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.2. The community will benefit from this interaction in that,
through Teen Court, the community is afforded a unique opportunity
to become involved in the education of juvenile offenders, as well
as juvenile volunteers. Teens, through their active involvement
are afforded a way to learn how our system of justice works and to
realize their roles in the community.
3. A Teen Court Advisory Board shall be appointed by the
respective governing bodies comprised of ten (10) members: two (2}
from each participating city and two (2) from each participating
school district, as each so chooses. The role and duties of the
Teen Court Advisory Board shall be established by the Municipal
Court Judges in the participating cities.
4. A Teen Court Budget Advisory Committee shall be
established, comprised of five (5) members: the city managers of
each of the three (3) participating cities, and the superintendents
of each of the two (2) participating school districts, or their
designees. The Budget Advisory Committee shall set the budget for
the Colleyville-Grapevine-Southlake (CGS) Teen Court, and shall be
responsible for budget oversight of the Court/s operations.
S. The City of Southlake shall contract for professional and
personal services to administer and coordinate the activities of
the CGS Teen Court program.
6. The selection of the Independent Contractor to serve as
Teen Court Coordinator shall be subj ect to the approval of the
majority vote of Teen Court Budget Advisory Committee and the
Municipal Court Judges in the participating cities.
7. The City of Grapevine shall provide office space for the
Teen Court Coordinator.
8 . Each
contribute the
Court Program,
participating city and school district shall
sum of $6,000 as its contribution to the CGS Teen
the sum to be paid to the City of Southlake.
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9. Scope of services provision in the Personal Services
Contract with T@en Court Coordinator shall be established by the
Budget Advisory Committee and the Municipal Court Judges in the
participating cities.
10. This Contract shall be for the initial period of one (1)
year beginning September 1, 1994.
11. Any party hereto may terminate its participation in this
agreement without recourse or liability upon thirty (30) days
written notice to the other party.
ATTEST:
Carroll Independent
School District
Grapevine-Colleyville
Independent School District
City Secretary,
City of Colleyville
Mayor, City of Colleyville
City Secretary,
City of Grapevine
Mayor, City of Grapevine
City Secretary,
City of Southlake
Mayor, Gary Fickes
City of Southlake
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CGH'fI1lIt.IN17ORDMEUAGIWI
Approved as to form and
legality:
City Attorney, City of
Colleyville
City Attorney, City of
Gro.pcvine
City Attorney, City of
Southlake
Attorney, Carroll
Independent School District
Attorney, Grapevine-Colleyville
Independent School District
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CONTRACT FOR PERSONAL AND PROFESSIONAL SERVICES
This Contract and Agreement, entered into as of this
day of 1994, by and between the City of
Southlake, Texas, a municipal corporation of Tarrant and Denton
Counties, hereinafter referred to as lICITY," acting for and on
behalf of the Colleyville-Grapevine-Southlake Teen Court, and
, hereinafter referred to as lICONTRACTOR,"
WITNESSETH THAT:
WHEREAS, the Cities of Colleyville, Grapevine, and Southlake,
and the Carroll and Grapevine~Colleyville Independent School
Districts have entered into an interlocal agreement to jointly fund
the operation of a Colleyville-Grapevine-Southlake (eGS) Teen
Court; and,
WHEREAS, under terms of the above mentioned interlocal
agreement the City desires to engage the Contractor to render
professional and personal services hereinafter described in
connection with the operation of the CGS Teen Court; and,
WHEREAS, the Budget Advisory Committee of the CGS Teen Court
and the Municipal Court Judges of the Cities of Colleyville,
Grapevine and Southlake have requested that be
appointed as the independent contractor to render professional and
personal services as the Teen Court Coordinator,
NOW, THEREFORE, the City and Contractor do mutually agree as
follows:
1. Emolovment of Contractor. The City hereby agrees to
engage the Contractor and the Contractor hereby agrees to perform
personally the services hereinafter set forth in connection with
the operation of the CGS Teen Court.
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2. Scope of Services. The Contractor shall perform all the
necessary services, as determined by the City, under this Contract
and Agreement to coordinate the overall activities of the CGS Teen
Court with the Municipal Court Judge and the Municipal Court Clerk
in the Cities of Colleyville, Grapevine, and Southlake, the CGS
Teen Court Advisory Board, and the CGS Teen Court Budget Advisory
Committee, as determined by the City, to include the following:
A. All activities set out ~n Attachment A.
B. All other activities required by the Municipal
Court Judge and Municipal Court Clerk in the
participating cities, in connection with the
operation of the Teen Court program.
3.
Comoensation. City agrees to pay the Contractor the sum
for those services set out hereinabove.
of
4. Method of Payment. City shall pay to the Contractor the
amount set forth above, which shall constitute full and complete
compensation for the Contractor's Services hereunder. Such sum
will be paid in monthly payments at the rate of per
month, subject to receipt by the City Manager of the City of
request for payment. from Contractor. Contractor's request for
payment for services shall be paid by City within seven (7) days
after receipt of such request. Contractor's request shall specify
that Contractor has performed services set out under this Contract
in conformance with Contract, and that Contractor is entitled to
receive the amount requested under the terms of the Contract.
S. Indenendent C~ntractor. Contractor shall do all work in
a safe and efficient manner according to Contractor's own methods.
It is expressly understood and agreed that Contractor
shall perform all services hereunder as an independent contractor
and not as an officer, agent, representative, or employee of the
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City or other participating members of the CGS Teen Court; that
Contractor has the right to control the day-to-day details of the
services performed under this Agreement; that the manner and means
of the performance of the services by Contractor hereunder are
within the sole discretion of the Contractor; that the doctrine of
respondeat superior shall not apply as between the City and
Contractor and that nothing herein shall be construed as creating
a partnership or joint enterprise between the City and Contractor.
Contractor shall have no authority to bind the City or
otherwise incur liability on behalf of the City. Further, City
shall have no obligation to provide insurance or other benefits on
behalf of Contractor and all taxes due on compensation received by
Contractor hereunder shall be the sole responsibility of
Contractor.
6. Reoorts. Contractor shall file reasonable written
reports on activities of the Teen Court Program on a timely basis
when requested by the City Manager. Such reports shall be in
addition to any other reports required under other provisions of
this Contract and Agreement.
7. Records. All materials, data, documents, and reports
prepared or assembled by Contractor in connection with service
performed under the terms of this Contract shall become the
property of the CGS Teen Court and shall be retained as required by
the City.
8. Release of Information. Any reports or information
prepared or assembled by Contractor under this contract, deemed
confidential by City, shall not be released by Contractor without
prior written approval of the City Manager.
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9. Assianability.
interest in this Contract,
the same, without the prior
The Contractor shall not assign any
and shall not transfer any interest in
written consent of the City.
10. Term of Contract. This Contract and Agreement shall be
for a period of one (1) year beginning
11. Termination of Contract . Either party hereto, Contractor
or CitYt may terminate this Contract and Agreement at any time with
or without cause, without recourse or liability by giving written
notice to the other party and specifying the effective date
thereof.
12. Changes. The City may, from time to time, require
changes in the scope of services of the Contractor to be performed
hereunder. Such changes which are mutually agreed upon by and
between the City and the Contractor, shall be incorporated in
written amendments to this Contract.
I.N ~T.NESS WHEREOF the City and the Contractor have executed
this agreement as of the date first above written.
City Managert City of
Southlake
Contractor
Approved as to legal form
and adequacy:
BY
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ATTACEMENT "A"
SCOPE OF SERVICES FOR
THE COLLEYVILLE-GRAP~NE-SOUTHLAXE (CGS) TEEN COURT COORDINATOR
D.
E.
F.
the Teen Court trials including:
Schedule the court docket,
Contact and schedule the Teen Court Judge,
Contact and schedule the Teen Court officers; including
attorneys and bailiff,
Notify the defendants of their trial date,
Assign defendants to the attorneys,
Publicize the date and time of the court session at the
schools to draw random jurors,
Supervise the students during the court session.
1.
Organize
A.
B.
C.
G.
2. Recruit court officers, jurors, and adult volunteers.
3. Organize training for Teen Court officers, including attorneys and
bailiffs.
4. Organize and coordinate community service projects, including, to the
extent possible, service to Carroll lSD, Grapevine-Colleyville lSD, and
the cities of Colleyville, Grapevine, and Southlake, and assign
defendants to community service projects to fulfill their sentences.
5. Monitor progress of Teen Court defendants to assure community service
projects/sentences are completed on schedule, maintain status reports,
and notify the Municipal Court Clerks of status of all defendants.
6. Provide counseling to Teen Court defendants.
7. Establish and maintain office hours at a City or School facility.
8. Provide parents of Teen Court defendants and others in the community
with information concerning the Teen Court program.
9. Maintain Teen Court records and provide quarterly reports to the City
Manager of the City of Southlake, the Municipal Court Clerks of each
participating City of the eGS Teen Court, the Teen Court Advisory Board,
and the Teen Court Budget Advisory Committee, which will include:
A. Accounting of defendants' work hours, placement, etc.,
B. Expenditures for program's operation,
C. Update on progress of the program.
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Exhibit IIA"
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10. Make recommendations to Municipal Court Judges and Teen Court Advisory
Board concerning development and implementation of new Teen Court
programs.
11. Serve as liaison between High School and Middle School students of each
participating school district, eISD and GCISD administration, teachers,
the Municipal Courts of each participating City, the eGS Teen Court, and
Teen Court defendants and parents.
12 . Make recommendations to the Municipal Court Judge in cases where
defendants have not fulfilled their sentences.
13. Be on-call at home during the evening and weekends as needed to receive
phone calls, or make standby arrangements through the City Manager.
14. Provide original minutes of Teen Court and Teen Court Advisory Board
meetings to the City Manager for dissemination to each participating
member of the CGS Teen Court.
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TOTAL P.07