HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-6/7/2004
city Of
ilC9
Texas
PARKS AND RECREATION ADVISORY BOARD
AGENDA
Monday, June 7, 2004
6:30 p.m.
For the meeting conducted at the Park Annex
located at 5109 Bransford Rd.
AGENDA
NUMBER AGENDA ITEM
1. Call to order
2. Approval of the April 5, 2004 minutes
3. Discussion from Mr. Ted Beneski concerning use of City Park Sallfields
4. Discussion of Sneed Park Property Bid
5. Discussion of City Park Undeveloped Area
6. Recreation, Athletics, Tennis and Seniors' Reports
7. Park Operations and Capital Improvement Status Reports
8. Citizen comments/presentations regarding items not on the agenda*
9. Adjournment
* (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action.
Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak
regarding matters not on the agenda.)
I certify that the above agenda was posted on the bulletin board at City Hall on, June 4, 2004
d~/ )
l,v Y12 bv
citY of
llC9 p~
Texas
PARKS AND RECREATION ADVISORY BOARD
MINUTES
Monday, April 5, 2004
7:00 p.m.
Chuck Thomas called the meeting to order at 6:50 p.m. on Monday, April 5, 2004 at
the Parks and Recreation office.
ROLL CALL:
Councilwoman Elaine Dolan, Connie Hampton, Chuck
Thomas, Pete O'Brien, and Pete Riis.
ABSENT:
Chris Foy, Bob Leininger, Vince Rosen, and Gil Turner.
STAFF:
Monica Sue Walsh, Director of Parks and Recreation,
Craig Dishman, Recreation Supervisor, and Dianne
McWethy, Deputy City Manager
1. Call to Order
2. Approval of the March 1,2004 Minutes
Chuck Thomas moved to approve the March 1, 2004 minutes. Pete Riis seconded
the motion. The vote was unanimous.
3. Discussion and consideration of proposed donation of an antique T&P
Railroad baggage cart from Bobby and Frances Fitzgerald for Bransford Park
Monica Sue Walsh, Parks and Recreation Director provided pictures of the antique
T&P Railroad baggage cart. Lila Coley stated that the baggage cart had been
completely rebuilt and looks new. Chuck Thomas moved to accept the donation of
the antique T&P baggage cart from Bobby and Frances Fitzgerald for Bransford
Park. Connie Hampton seconded the motion. The vote was unanimous. Monica
Sue Walsh, Parks and Recreation Director stated that the donation of the antique
T&P Railroad baggage cart will be presented to City Council on April 20, 2004.
Parks and Recreation Advisory Board Meeting
April 5, 2004
Page 2
4. Discussion and consideration of proposed donation of various railroad items
from Vernon Colbert for Bransford Park
Various railroad items that Vernon Colbert wants to donate to Bransford Park were
made available view. The Bransford Park Committee voted unanimously to present
these items to the Parks and Recreation Advisory Board. Connie Hampton moved
to accept the donation of various railroad items from Vernon Colbert for Bransford
Park. Pete O'Brien seconded the motion. The vote was unanimous. Monica Sue
Walsh, Parks and Recreation Director stated that the donation of the various railroad
items will be presented to City Council on April 20, 2004.
5. Discussion and consideration of Newman, Jackson, Bieberstein Landscape
Architecture Proposal for evaluation of GCISD property
Monica Sue Walsh, Parks and Recreation Director stated that the Colleyville Youth
Football Association has requested additional practice facilities to meet their
immediate needs. They are requesting improvements to the GCISD properties for
the practice areas. Meetings have been held with the Colleyville Youth Football
Association to review other possible sites. Options include Pleasant Run practice
site, Covenant Christian Academy, Colleyville Heritage High School and Colleyville
Middle School. The proposal to be considered is to construct practice areas on both
sides of the existing practice fields at Colleyville Middle School. Monica Sue Walsh,
Parks and Recreation Director distributed a possible plan for the Colleyville Middle
School site and two possible plans for the Heritage High School site. Steve House,
President of the Colleyville Youth Football Association addressed the Advisory
Board concerning their needs. He distributed a letter to the Board summarizing their
needs. The Heritage High School sites were considered the optimal sites. Pete
O'Brien moved to approve the proposal to have Newman, Jackson, Bieberstein
evaluate the Colleyville Middle School site for additional practice fields with the
stipulation that the money not be spent until there is a clarification on being able to
use the property on HWY 121. Pete Riis seconded the motion. The vote was
unanimous.
6. Recreation, Athletics, Tennis and Seniors' Reports
Craig Dishman, Recreation Supervisor, provided an overview of the current and
proposed recreation programs and activities available to citizens of Colleyville and
surrounding areas.
7. Park Operations and Capital Improvement Status Reports
Monica Sue Walsh, Director of Parks and Recreation, presented a status report on
current projects.
Parks and Recreation Advisory Board Meeting
April 5, 2004
Page 3
8. Adjournment
Chuck Thomas moved to adjourn at 8:15 p.m. and Connie Hampton seconded the
motion. The vote was unanimous.
Respectfully submitted and approved:
( ~l '-.... 9 C"''-17 )
/0,J;Y!~ ~vj] . \'><'~.;di~
Dixie S. Smith, Administrative Secretary
CITY OF COLLEYVILLE
PARKS AND RECREA TION
Meeting
6/7/04
Agenda #
3
Department: Parks and Recreation
Subject: Discussion from Mr. Ted Seneski concerning use of City Park Ballfields
Mr. Ted Beneski will discuss his concerns with the use of City Park ballfields.
ACTION TO BE TAKEN
l8J Discussion Only
[] Procedural Change
D Possible City Council Policy
Recommendation
D Information Only
Page Lof 1
CITY OF COLLEYVILLE
PARKS AND RECREA TION
Meeting
6/7/04
Agenda #
4
Department: Parks and Recreation
Subject: Discussion of Sneed Park Property Bid
The following information was provided to City Council at their meeting on June 1:
Staff worked with the Sneed Park Property Master Plan Committee to develop a Master Plan,
which was adopted by City Council in August 2003. The cost estimate for the Master Plan
construction is $481,069.85 including alternates. (See attached).
In May, staff advertised for the construction of this project. A total of six (6) bids were
received (See attached). The bid included seven (7) alternates and staff proposes that the
following alternates be added for a total of $423,568.24.
Alternate 1:
2" HMAC on gravel drive
$ 3,813
Alternate 3:
Pre-fabricated metal storage building
$ 53,705
Alternate 4:
Automatic lighting controls
$ 7,778
Alternate 5:
Park sign lighting
$ 5,487
Alternate 6:
Convenience outlet at poles
$ 2,728
D Information Only
D Procedural Change
r2J Possible City Council Policy
Recommendation
ACTION TO BE TAKEN
D Discussion Only
Page Lof;1
Discussion of Sneed Park Property Bid
June 7, 2004
Page 2
With the addition of the above alternates, the proposed bid price of the lowest bidder,
Dean Construction, is $423,568.24.
In addition to the bid price of $423,568.24 this project also includes a ten-percent
contingency of $42,356.82 and testing fees of $3,000, for a total project cost of
$468,925.06, as detailed below:
Total Project Cost
$ 423,568.24
$ 42,356.82
$ 3,000.00
$ 468,925.06
Bid
Contingency (10%)
Testing
On January 6, 2004, the City Council unanimously approved the use of General Fund
monies, in an amount not to exceed $378,063 for this project. The Colleyville Baseball
Association (CBA) has pledged a commitment of $75,000 and the Colleyville Girl's Softball
Association (CGSA) has pledged a commitment of $20,000 for this project. CBA has
deposited with the city a check for $50,000 and will pay the balance of $25,000 in mid June.
CGSA has deposited with the city a check for $10,000 and will pay the balance in two
installments in September for $5,000 and March, 2005 for $5,000. While we do not anticipate
Interim payments funded by the balance of association monies, payments would otherwise be
provided by the City of Colleyville.
General Fund
Colleyville Baseball Association
Colleyville Girl's Softball Association
Total Funds
$ 378,063
$ 75,000
$ 20,000
$ 473,063
As per prior discussions with the City Council, the road entering into the Sneed Park Property
will also provide access to a planned 5 MG Ground Water Storage Tank, which is currently
part of the CIP Utility Projects; therefore, monies for construction of the road are planned to
be allocated from the Utility Fund. Staff plans to move forward with the design and
construction of the road separately from this contract.
Staff also checked the low bidder's references and contacted owners of similar projects to
verify quality of work. Dean Construction has past experience on Park projects such as
Colleyville Nature Center and Pleasant Run Park.
City Attorney Ross Foster has reviewed and approved the construction contract.
Financial Impact
Funds are available from the General Fund, the Colleyville Baseball Association and the
Colleyville Girl's Softball Association.
Discussion of Sneed Park Property Bid
June 7,2004
Page 3
Recommendation
Approval
Attachments
. Sneed Park Property Cost Estimate
. Bid Analysis Comparisons
. Resolution R-04-2386
COST ESTIMATE BUDGET
Sneed Property Practice Fields
JOB NAME:
JOB NO:
PHASE:
DATE:
BY:
Colleyvllle - Lockett Rd.
0032-02
Construction Documents
May 5, 2004
KVB
ITEM UNIT ITEM CATEGORY
NO. ITEM QTY. UNIT COST TOTAL SUBTOTAL
Base Bid Hardscape Cost Estimate
Mobilization 1 Allow $ 10,000.00 $ 10,000.00
Site Clearing & general demolition 1 Allow $ 10,000.00 $ 10,000.00
Tree Protection 560 If $ 2.00 $ 1,120.00
Strip, stockpile, spread topsoil 1400 CY $ 4.00 $ 5,600.00
Earthwork 1400 cv $ 3.00 $ 4,200.00
Fine grading turf areas 93761 sf $ 0.04 $ 3,750.44
Concrete parking areas 10245 sf $ 6.00 $ 61,470.00
Concrete sidewalks 1400 sf $ 3.50 $ 4,900.00
Gravel access drive 372 Sy $ 6.00 $ 2,232.00
Infield soil and conditioner 770 cv $ 32.00 $ 24,640.00
Baseball f softball backstoos 1 Is $ 50,000.00 $ 50,000.00
Batting cages 1 Is $ 25,000.00 $ 25,000.00
Practice field fighting 1 Is $ 83,500.00 $ 83,500.00
Entrv Gates 1 Allow $ 2,000.00 $ 2.000.00
Flagpole 1 Allow $ 3,000.00 $ 3,000.00
Park sign 1 Allow $ 3,000.00 $ 3,000.00
Subtotal - Base Bid HardscaD8 $ 294,412.44
Base Bid Softscape Cost Estimate
Turf (Solid Sod Tiffway 41 9) 93761 sf $ 0.40 $ 37,504.40
Irrigation 93761 sf $ 0.35 $ 32,816.35
Tree Mitigation (369 cal inches) 1 Allow $ 50,000.00 $ 50,000.00
Subtotal - Base Bid SoftscaD8 $ 120,320.75
Total Base Bid $ 414,733.19
I
I Contingencv (5%) $ 20,736.66
I
Total Base Bid Plus Contingency $ 435,469.85
I
Add A1temate Number 1
2" HMAC on oravel drive $ 7,500.00
I
Add Alternate Number 2
ITeam bench areas at practice fields $ 3,000.00
I
Add Alternate Number 3 )"
IPrefabricated metal storage building $ 24,600.00
I
Add A1temate Number 4
IAutomatic Lighting Controls $ 5,000.00
I
Add A1temate Number 5
I Park Sign Lighting $ 7,000.00
I
Add Alternate Number 6
IConvenience outlets at poles $ 3,500.00
I
Add Altemale Number 7
IConcrete Ught poles in lieu of steel $ (5,000.00
I
,.............. ..._-
o w
-
I
I
I
r~
I..
I
~..".m<
I
!
'.
.....
~tL~
'::.
~;i
'9
::'
'.'
.'
;
(
~i;:1
-
'" I;,
a? I
"
~
<:>
"
~
"
!l
g
)<
Xt~
Ul
g
'0
~
"
...
'i,
r\I'
I'i
;...
Ul
w
1:x>
<;;
8
>
I,
I:'
Ul
J>
'J>
'"
o
'"
'"
Ul
'"
w
.....
o
'"
o
'"
I)
Yo
."
~ I;m
'"
o
Ul
'"
:,.
'"
-.,
o
o
,
Ul
'"
""
'"
'"
'"
o
Ul
W
""
I;;
Q
'"
Ul
...
'"
w
'"
'"
...
to..)
...
Ul
..
D
~
S
:>
~
c
o
:.
g
(l
'"
if
()
o
:>
if>
2
'"
o.
"
[::1
:
~~~
'" Ii; "
Ul
'"
...
<"
'0
~
"-
'"
Ul
'"
i5l
0:
~
">
".
Ul
'"
'"
'"
:,..
o
Ul
'j;,
''t
0>
~
Ul
'"
'-'
...
o
<:>
o
'"
Ul
jg
'"
'"
'"
'f: I~:
....
o
o
Ul
...
o
g;
'"
'"
'C.
g;
w
'-"
Ul
'"
'"
Ul
co
&,
~,
N
~
w
(J>
Ul Ul
'" ...
/:..J 0,
o <::>
o 0
(:, 0
o '"
~ {j'j
S ~N
g 8
6< 0-
.;:,
.(J)
Ul
Ul
15
o
'"
",
Ul
'"
Cl
c-
o
o
o
'G I
-()1.
'"
o
o
o
.vl
W
tv
c.,
o
""
o
~
o
o
I
(tl
...
'"
...
.!'.;
c'
~
w
'"
E
s
~
;:;;
o
5"
ih
'i
,Ii
"
:r:
'"
'"
0.-
o
o
o
o
I
I:!
€A
...
tn-
o
a
o
6
o
Ul
'"
(.-:>
'"
'"
'"
'"
~
'-.,
Ul
(:~
'"
o
'"
o
'"
'"
'"
~
8
If>
W
'0
a
c'
8
"
g: Ii?
vi
'"
g
g
'"
?
is
e;.
~
o
~
o
~
:2
<.
~
'I
, .
'0'
ti
" Q
~ ~
g
()
o
:J
~
"
o
g
"
Ul
'"
'"
Ul
1:x>
....,
",
~
I:
Ul
...
'"
w
0>
N
'"
{I
Yo
'"
o
:;..~
'"
~
!<
'"
~
."
'"
...
co
i
1 ~A
'-,
'"
'"
C:
o
g
Ul
'"
'tr
'"
"'
!'\,}
o
'"
!~,,)
N I
'" I
Q) I
'"
o
Ul
.J>
~~
r..?
O!
'"
N
.n
...
'"
'"
~
'"
'"
'.".
~
x ~'l~rn
'"
....
'"
w
'w
'"
'"
~~
I ,,,
!'
55
'"
'"
o
~
..
'"
o
a
'"
o
Ul
""
ill
o
o
'"
o
'" II
(I,
N I~
~ 11;;1
,
if,
(",
6
""
o
'"
c..~
t_~
tn
U\
'"
'"
'r..
C;;
~
(f>
~%#:
~ ~~ ~ 9.-
?) a:E n
!\..) "0 .--' Q.
g~tr5
"'~~l
-t;.
g; ~
""tJ ~.
a \t)
u'iJ.
6tt:
o ::f
";"1
(&'
g
:J
0.
?;
..
:
~
w
:0
...
r1
I~I
!{.'r)
., l
;e~
W~
".:1
~lb.
L-i __,,,
OJ
a
-I
)>
OJ
RESOLUTION R-04-2386
A RESOLUTION APPROVING THE CONTRACT FOR SNEED PROPERTY WITH DEAN
CONSTRUCTION, IN THE AMOUNT OF $468,925.06
WHEREAS, the City Council approved the Sneed Park Property Master Plan in August
2003: and
WHEREAS, in January 2004, the City Council approved a General Fund appropriation
for the construction of the Sneed Park; and
WHEREAS, the City Council desires to enter into a contract for construction of the Sneed
Park Property.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the City Council hereby approves a Construction Contract with Dean
Construction for Sneed Park Property, in the amount of $468,925.06.
AND IT IS 50 RESOLVED.
PASSED BY A VOTE OF
THE DAY OF
AYES,
NAYS AND
2004.
ABSTENTIONS ON THIS
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC
City Secretary
Joe Hocutt
Mayor
CITY OF COLLEYVILLE
PARKS AND RECREA TION
Meeting
6/7/04
Agenda #
5
Department: Parks and Recreation
Subject: Discussion of City Park Undeveloped Area
Sam Jones from GSBS has met with members of the Historical Preservation Committee,
the Parks and Recreation Advisory Board and the general public concerning use of
undeveloped land at City Park. His charge was to develop a concept plan for the
undeveloped area with the following elements: historical pad sites, historical museum,
recreation center, park maintenance building and parking circulation.
There were two public meetings and two focus group meetings to review a variety of
concept plans. Staff will give an update of the two selected concept plans.
Recommendation:
Staff recommends approval of the concept plans.
D Information Only
D Procedural Change
[3J Possible City Council Policy
Recommendation
ACTION TO BE TAKEN
D Discussion Only
Page Lof 1
;;';w
~~
~o
~g
v~
;:;~
g;!
v,i,
'0
<A l.W
t ~
" ..
"" U)
(,.1 1J) 0
~ < ~
<( Z 0
0.. 0 ..
'V) ;:: 0
~n g g i
........ ;: <: <<)
Z ~ ~ g
S2 UJ 'Z t-
o::
<' tn I,C lh
a.. ~ ~d5
~
I
~~~
;t
]
~/ ~:
; I ~
..I :,
~
;;,
(
v~
",
o
~
::jt
o
<l:
o
0::
Cl
0::
P
if)
z
<:
a::
C}
)':""
~~
~o
~o
wI)
QO
ii
'"
'" "'
w u
(.J '"
'" "-
... ",
(l) u; 0
w ~J W
~ $ ~
0. ;5 0"-
tJ} ;: .
Ul ~ g ~
'V ;: 0<< ::t
~-a;-~~
~ ~ ~ g
0:
~ * S ::g
<
o
,-
,
~
<
~
'I'
~~~
z
:;~
Q
Q
~ ill
,I~
?,
L~
{' G
...q-
+t
.-
....
o
'W
c....
r-..
.'-'
Cl
<::
o
IX.
o
0:
o
u...
(/)
z
<r
cr
nJ
CITY OF COLLEYVILLE
PARKS AND RECREA TION
Meeting
6/7/04
Agenda #
6
Department: Parks and Recreation
Subject: Recreation, Athletics, Tennis and Seniors' Report
I. Recreation
A. On April 3, approximately 275 youth participated in the annual Spring Egg hunt.
This was the first year that a night hunt for older youth was held.
II. Athletics
A. The Spring 2004 Youth Volleyball League had 126 participants. This program
has grown 175% over the last two years.
III. Tennis
A. During the months of April and May, 97 tennis players participated in group or
private lessons at City Park.
[2J Information Only
D Procedural Change
D Possible City Council Policy
Recommendation
ACTION TO BE TAKEN
D Discussion Only
Page Lof 2