HomeMy WebLinkAboutLibrary Board-Agenda Packets-9/13/2004
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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
SEPTEMBER 13, 2004
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of August 09,2004 Minutes
III. Librarian's Report
a. Monthly Statistics
b. Donations
c. Fall Programs
IV. Approval of the use of the Voluntary Library Fund for the purchase of library
materials, materials processing supplies and library programs
V. Friends of the Colleyville Public Library Report
VI. Colleyville Public Library Foundation Report
VII. Suggested Items for Future Meetings
VIII. Citizen Comments*
IX. Adjoumment
*(This time is allocated for citizens to informally address the Board on matters on the
agenda that require no formal action. Each presentation will be limited to a maximum of
five (5) minutes. Board members may not respond to citizens who speak regarding
matters not on the agenda.)
100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
AUGUST 9, 2004
I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville
Public Library Board to order at 7:05 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
Susan Potter and Carol Wollin.
Members Absent: Richard Roxburgh and Bonnie Carroll
Alternates present: Dennis Healy
Alternates absent: Angie Guthrie-Madison
Ex-Officio Members present: John Eubanks, Ret Stansberger and Ginny
Tigue
Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage and Steve
Banta
Council Liaisons present: Jon Ayers and Rich Hendler
Staff present: Mary Rodne
II. Approval of July 12, 2004 Minutes - A motion was made by Karen Birkes
and seconded by Nancy Eytcheson to approve the July 12, 2004 minutes.
Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library Usage
Statistics through July 2004, for review and discussion. In July, patrons
had checked out 17,757 items, 379 Colleyville residents had registered for
Library cards, library patron visits totaled 11, 536 and attendance for July
programs totaled 1,130.
b. Donations
Director Rodne reported that the Library had received two donations,
$180.00 from Leah McHorse for the purchase of memorial books, and
$116.66 from the Delta Gamma Foundation for the purchase of large print
books.
c. Programs
Director Rodne reported that the Summer Reading Program had ended
on July 24, and that a summer reading program finale was held on July
29. Around 325 had attended the final program. Rodne distributed a flyer,
which gave a summary of the summer reading program statistics and
reported on the overall success of the program. A total of 1,277, 1101
children and 176 adults, had participated in the summer reading program.
Around 2,899 had attended programs. Rodne noted that the Chess Club
had been a popular program and that a Chess Club trophy, which listed
the summer's top chess players was on display in the Library. The Board
reviewed the statistics and discussed the outstanding community
response to the program.
Rodne also updated the Board on the Library's very successful summer
volunteer program and distributed a flyer, which gave volunteer statistics.
Director Rodne reported that volunteer hours in June and July totaled
1, 713 hours and that all the community volunteers had contributed to the
overall success of the Summer Reading Program.
IV. DISCUSSION AND CONSIDERATION OF LIBRARY FEE STRUCTURE
Director Rodne reported that the City Council would be amending the City's
Fee Ordinance in September, and that recommended changes to the Library
Fee Structure would have to be submitted to the City Manager's Office by the
end of August. Rodne distributed the current Library Fee Schedule and
suggested new fees, computer diskettes and proctoring, for discussion and
consideration. Fees of area libraries were also distributed for review.
Discussion ensued. Dennis Healy made a motion to recommend the
following fees, computer diskettes, $1.00 and proctoring fees, $10.00 for
residents, $20.00 for non-residents, and $25.00 per hour for proctoring
requiring staff supervision. Susan Potter seconded the motion. Motion
approved unanimously.
V. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
Carol Wollin provided a report for the Friends. She reported that the Friends
had organized an all day session on July 30 to clean books from Grapevine
and that the event had been very productive. She also highlighted grants the
Friends had received and Friends donations to the Library.
VI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
President Ginny Tigue gave an update on Foundation activities, which
included the Founding Donor Plaque Unveiling Reception scheduled on
August 21, 2004, from 1 :00 to 3:00 PM, the planned mailer in September, and
the Library's First Birthday Party, a fundraiser with a book theme, set for
November 13, 2004, on the second floor of the Library.
VII. SUGGESTED ITEMS FOR FUTURE MEETINGS
Dennis Healy requested that wireless and other new technologies such as
MP3 and iPODs be included as a future agenda item.
VIII. CITIZEN COMMENTS
None
IX. ADJOURN: A motion was made by Nancy Eytcheson and seconded by
Karen Birkes to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 8:45 PM.
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1<: UJ COLLEYVILLE PUBLIC LIBRARY
.......
P Ie VOLUNTEER HOURS
FISCAL YEAR 2003/2004
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October
November 3 3.0
December 13 13.0
January 132 132,0
February 164 164.0
March 181 181.0
April 188 187.8
May 129 128.5
June 156 137.5 558 12 863.5
July 221 137.5 474 17 849.5
August 102 12 0 14.5 128.5
September 0.0
FY Total 1,288 287 1,032 43.5 2,651
MEMORANDUM
To:
Colleyville Public Library Board
From:
Mary Rodne, Library Director
Date:
September 13, 2004
Subject:
Colleyville Public Library Voluntary Library Fund
In preparing the FY2005 Colleyville Public Library budget, there were discussions
with the Board supporting the use of the Voluntary Library Fund monies for the
purchase of collection materials, materials processing supplies and programs to
provide funding for additional library staff.
As per Resolution R-03-2237, the Voluntary Library Fund may be used for the
purpose of the development and improvement of library programs and services
and for approved library programs and capital items, including collection
development (books and other materials); therefore, the FY2005 proposed
budget states that these monies will be used for collection development (books
and supplies) and library programs.
This item provides for the Colleyville Library Board to make a recommendation to
the City Council for the expenditure of these funds, in the amount of $46, 750,
for the FY2005 budget.
Attachment
Voluntary Library Fund Report
RESOLUTION R-03-2237
A RESOLUTION ESTABLlSHI~G THE ALLOWED USES OF THE
VOLUNTARY LIBRARY FUND
WHEREAS, the mission of the Colleyville Public Library is to provide cultural,
educational, intellectual and recreational resources in an inviting
environment to enhance the quality of life for all ages; and
WHEREAS, the City of Colleyville can anticipate continued growth in the demand for
library programs and services; and
WHEREAS, it is the opinion of the City Council that the best interest of the citizens of
Colleyville will be served by providing for a voluntary library fund; and
WHEREAS, the City Council has established the Colleyville Public Library Board and
this Board shall serve as a recommending body to the City Council for
the use of the Voluntary Library Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVllLE, TEXAS:
Sec. 1.
THAT a voluntary library fund has been established for the purpose of
the development and improvement of library programs and services; and
said fund can be used for approved library programs and capital items,
including collection development (books and materials) and other items
as desired by the City Council; however, said fund will not be used to
provide for ongoing library maintenance and operations.
Sec. 2.
Sec. 3.
THAT the voluntary library fund is funded through a voluntary donation of
one ($1) per month from the citizens of Colleyville.
THAT this fee is listed with the Library Donation Fund as a separate
entry on the Colleyville residents' water bills and is in all ways strictly
voluntary.
AND SO IT IS RESOLVED.
PASSED BY A VOTE OF .r AYES, ~NAYS AND -'LABSTENTIONS ON THIS
THE~DAYOF t!)~ 2003.
Resolution R-03-2237
Page 2 of 2
ATTEST:
crfJn~~~
City Secretary