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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-9/13/2004 city Of ilC9 TexaS PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 13, 2004 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. AGENDA NUMBER AGENDA ITEM 1. Call to order 2. Approval of the August 2, 2004 minutes 3. Discussion and consideration of naming the new baseball/softball practice field park 4. Discussion and consideration of Braum's proposal 5. Recreation, Athletics, Tennis and Seniors' Reports 6. Park Operations and Capital Improvement Status Reports 7. Citizen comments/presentations regarding items not on the agenda* 8. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes, Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on September 10, 2004 }r));,_~ ":~;'Jij citY Of ilcg p,l Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, August 2, 2004 6:30 p.m. Gil Turner called the meeting to order at 6:38 p.m. on Monday, August 2, 2004 at the Parks and Recreation office. ROLL CALL: GCISD Liaison Nancy Coplan, Councilperson Elaine Dolan, Chris Foy, Connie Hampton, Councilperson Tom Hart, Bob Leininger, Pete Riis, Pete O'Brien, Chuck Thomas, and Gil Turner ABSENT: Vince Rosen STAFF: Monica Sue Walsh, Director of Parks and Recreation, Dianne McWethy, Deputy City Manager, and Dixie Smith, Administrative Secretary 1. Call to Order 2. Approval of the June 7, 2004 Minutes Pete Riis moved to approve the June 7, 2004 minutes. Connie Hampton seconded the motion. The vote was unanimous. 3. Discussion of the Citywide Donation Policy Monica Walsh, Director of Parks and Recreation, reported that on April 6, 2004 City Council met and approved a Citywide Donation Policy. Advisory Board members were given copies of the Citywide Donation Policy and the Parks and Recreation Donation Policy. If there are any conflicts between the two policies, the Citywide Donation Policy would override the Parks and Recreation Donation Policy. 4. Discussion and consideration of Bowman-Melton Associates, Inc., proposal for update of the Citywide Trail System Master Plan Monica Walsh, Director of Parks and Recreation, reported that the last Citywide Trail System Master Plan was done in 1999 and that an update is important to do every Parks and Recreation Advisory Board Meeting August 2, 2004 Page 2 three to five years to keep it current. There have been a lot of changes in Colleyville's trails since the 1999 Citywide Trail System Master Plan and maps for the existing trails need to be updated. On July 7, 2004, the Sidewalk Committee recommended approval of the proposal. The funding for the new Citywide Trail System Master Plan would come from the Voluntary Park Fund. Dianne McWethy, Deputy City Manager, stated that an updated trail plan is a critical document for receiving funding and grants for building trails. Gil Turner made a motion to approve up to $27,723 from the Voluntary Park Fund for an updated Citywide Trail System Master Plan from Bowman-Melton Associates, Inc. Chuck Thomas seconded the motion. The motion passed with a vote of 5 to 1. 5. Prioritizing Parks and Recreations Projects Monica Walsh, Director of Parks and Recreation distributed a packet and gave an overview of the Parks and Recreation projects that needed to be prioritized for Capital Improvement Projects for 2004. The Board members ranked the projects (with 1 being the highest priority and 17 being the lowest) as follows: McPherson Park Phase 1 1 Little Bear Creek Trail Extension 2 (t) Pleasant Run Park Phase 2 2 It Cotton belt Trail Phase 3 3 It McPherson Park Phase 2 3 t Recreation Center 4 Senior Center 5 ADA Improvements 6 Longwood Trail 7 It) McPherson Park Phase 3 7 t Bransford Park Phase 2 8 t Park Land Purchase 8 t McPherson Park Phase 4 9 McPherson Park Adjacent Hike and Bike Trails 10 Park Maintenance Buildinq 11 New Tennis Courts 12 Uniform Park Siqnaqe 13 The rankings of Capital Improvement Projects by the Parks and Recreation Advisory Board will be submitted to the CEDC Board and presented to City Council. Parks and Recreation Advisory Board Meeting August 2, 2004 Page 3 6. Recreation, Athletics, Tennis and Seniors' Reports Monica Walsh, Director of Parks and Recreation, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. Colleyville hosted the 2004 Games of Texas in July. 7. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Director of Parks and Recreation, presented a status report on current projects. 8. Adjournment Chuck Thomas moved to adjourn at 8:17 p.m. and Connie Hampton seconded the motion. The vote was unanimous. Respectfully submitted and approved: r--~\ , (.~\ 9 1:;"'.J7 '. () J ~~N~ yX). ~XVL/ Dixie S. Smith, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION 9/13/04 Agenda # 3 Meeting colllS'vville pop<s end recreation . . Department: Subject: Parks and Recreation Discussion and consideration of naming the new baseball/softball practice field park In the past Colleyville parks have been named after people from Colleyville that lived in the vicinity of the park. Sparger Park, Kimzey Park, McPherson Park and Webb House are examples of park facilities named after people. Other parks were named after areas located around the park. Bransford Park and Pleasant Run Park are examples of parks named after local areas. We have referred to the new baseball/softball practice fields currently under construction at 709 L.D. Lockett Road as Sneed Park. This has been the reference since the property was purchased from the Sneed family. During one of the public meetings for the site a few people mentioned that the family that owned the area was the Reagan family. After researching this information, it was verified that the property was owned by the Reagan family and that they were dairy farmers. Staff is in the process of ordering a park sign for the property and will need to forward a recommendation of a name for the park to City Council. The Parks and Recreation Advisory Board will need to discuss and consider this request. Recommendation: Staff recommends naming the property Reagan Park. I i o Information Only o Procedural Change cgJ Possible City Council Policy Recommendation ACTION TO BE TAKEN o Discussion Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 9/13/04 Agenda # 4 cOlle,/villc' parks one! recroatlon . . Department: Subject: Parks and Recreation Discussion and consideration of Braum's proposal With planned developments for SH26, Gordon E. Pulis, Real Estate Regional Director for Braum's Ice Cream and Dairy Store has been working to develop a proposed site plan for the Braum's Colleyville location that would mitigate the potential impact of the planned road improvements on this location. As per the proposed site plan, the redesign of the Braum's site for ingress/egress to accommodate the planned improvements, Braum's would require an additional 31 feet of Lot 3. In reference to this request, City staff has worked with City Attorney Ross Foster and Mr. Pulis to develop a Joint Use Agreement for Council consideration. The Joint Use Agreement provides for a nonexclusive license for an initial term of five years from the date of execution. After the initial five-year term, the Agreement shall automatically renew for a one-year period; provided, however, either party has the right to terminate the Agreement during the Renewal Period upon 90 days written notice to the other party. Additionally, City Attorney Ross foster has prepared a Special Warranty Deed for execution by the Mayor and Council transferring this property from the Bransford Land Trust to the City of Colleyville. In consideration of this request, staff plans to place this item on the September 21, 2004 City Council agenda for consideration of this request. Recommendation: Staff recommends that the Braum's proposal be approved. D Information Only D Procedural Change [8J Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 9/13/04 Agenda # 5 codoyvili.:.) porks. ore recrDOiion . . Department: Parks and Recreation Subject: Recreation, Athletic, Tennis and Seniors' Report I. Recreation A. In August, the Fall 2004 brochure was mailed out to all Colleyville residents. II. Ath letics A. The Department is preparing facilities in anticipation of the fall youth sports seasons with baseball, softball, soccer and football. III. Tennis A. During the month of August, 161 tennis players participated in group or private lessons at Colleyville City Park. B. There are twelve tennis teams in NETT, TCD AND USA Fall 2004 tennis leagues that call Colleyville City Park their home courts. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Center. They had 161 participants enjoy the luncheons in August. [g] Information Only D Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page L of 2. Recreation, Athletics, Tennis and Seniors' Report September 13, 2004 Page 2 of 2 August Recreation Classes Participants Revenue Adult Enrichment 0 0 $0 Youth Development 1 6 $300 Tennis 5 28 $1 .1 50 Athletic Proqrams 0 0 $0 Senior Adults 11 328 $75 Special Events 0 0 $0 Reservations 4 NA $28 Volunteers 0 o hours 0 Totals 17 362 $1 ,553 cOlieyvHIC) por\(s cmcJ H-}Crootion . . CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 9/13/04 Agenda # 6 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL Project Description: Consultant: Contractor: Status: Construction of the of Cottonbelt Trail Mesa Design Group ACC, Inc. Under construction Substantial Completion: Spring 2004 COTTONBEL T TRAIL. PHASE II Project Description: Consultant Contractor: Status: Substantial Completion: Design of Cotton belt Trail Phase II Halff Associates, Inc. N/A Under design Spring 2005 ACTION TO BE TAKEN o Discussion Only o Procedural Change o Possible City Council Policy Recommendation [8J Information Only Page Lof .f. Park Operations and Capital Improvement Status Report September 13, 2004 Page 2 of 2 SNEED PROPERTY Project Description: Consultant Contractor: Status: Substantial Completion: Construction of practice baseball and softball field Newman, Jackson, Bieberstein Landscape Architecture Dean Construction Under Construction Spring 2005 CITY COUNCIL ACTION In August, City Council approved CBA and CGSA request for waivers at City Park game fields. In September, City Council approved an Interlocal License Agreement for CHHS open space area. They also approved funding for lighting the area. The Senior Center architect proposal was also approved.