HomeMy WebLinkAboutCelebrate Colleyville-Agenda Packets-9/8/2004
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Celebrate Colleyville
AGENDA
September 8, 2004
5:30 p.m.
Colleyville City Hall
100 Main Street
I. Call to order and roll call
II. Approval of Minutes: August 11, 2004
III. Update of Signage
a. Street Banners
b. Pole Banners
c. Infrastructure
d. Electrical
IV. Discussion of Holiday Tree at City Hall
V. Discussion and consideration of on-sight Radio vendor
VI. Discussion of vendor criteria
VII. Discuss of Stage Vendor
VIII. Discussion of Venues
IX. Discussion of the Master Agenda
X. Discussion of future meetings
XI. Citizen Comments
XII. Adjournment
100 MAl N STREET COLLEYVI LLE, TEXAS 76034 (817) 503-1000
CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES
VVednesday,August 11, 2004
I. CALL TO ORDER - The meeting of the Celebrate Colleyville Steering
Committee began at 5:30 p.m.
ROLL CALL - Members present: Tom Westerman, Marcus Miller, Linda
Baker, Linda Newton, Michael Taylor, Dezann Korbuly and Jamie
Thibodeaux.
Staff present: Dixie Cawthorne and Monica Walsh
Council Liasion:
Guest: Betty Jean Willbanks
II. Approval of the July 14, 2004 Minutes.
Linda Newton moved to approve, second by Dezann Korbuly with corrections.
Motion carried.
III. Presentation by Pamelia Elliot with Radio Disney
Pamela presented Radio Disney's 2004 proposal and provided the committee
with an additional vendor for stage rental.
IV. Discussion and consideration of Holiday Tree at City Hall
Jamie Thibodeaux has secured a holiday tree donation from David Bagwell.
The type of tree is undetermined at this time. Placement of the Holiday Tree
is the public open space in the Village Development near the gazebo.
V. Discussion and consideration of Inflatable Vendor
Linda Newton motioned, second by Mike Taylor for the selection of Mid-Cities
Inflatabls as the inflatable vendor for this years event. Jamie will contact
Summitt Gym to locate a rock climbing wall to add to the activities.
VI. Discussion and consideration of Fireworks Vendor
Mike Taylor motioned ,second by Linda Baker to approve Pyrotecnico as the
Fireworks Vendor for the 2004 event.
Motion carrried
VII. Discussion and consideration of City Park Stage
Committee observed the size of the stage at City Park for stage rental
evaluation.
VIII. Discussion and consideration of Stage Vendor
Mike Taylor motioned, second by Dezann Korbuly to secure Liberty Sound
Company, for stage rental. Staff calling Liberty Sound for technician to
remain with the stage during event.
Motion Carried
IX. Discussion and consideration of street sign and pole banner
Mike Taylor motioned, second by Marcus Miller to secure Qwik Signs and
Color Graphics for the purchase of 10 pole banners with hardware and 2
street mesh signs.
Motion Carried.
X. Discussion of Venues
· Dezann Korbuly reported that Rebecca Miller will be the acting MC
through the entire event.
· Linda Newton reported that arts and craft letters will be mailed shortly.
· Jamie Thibodeaux requested Mike Taylor to help assist with securing
sponsors for the car show.
· Jamie Thibodeaux reported that 80 sponsorship letters have been mailed.
XI. Discussion of Master Agenda
Correct the Master Agenda to reflect Breakfast with Santa will begin at 7:00
a.m.
XII. Discussion of future meetings
Meetings will remain the second Wednesday of every month at 5:30 p.m.
XIII. Citizen Comments
There were no comments
XIV. Adjournment
Linda Newton motioned, second by Tom Westerman
MEMORANDUM
DATE: September 3,2004
TO: Celebrate Colleyville Steering Committee
FROM: Dixie Cawthorne, Communications Manager
SUBJECT: Item: III - Update of Signage
Staff is working with Qwik Signs and Color Graphics for the purchase of two (2) street
signs and ten (10) pole banner signs with hardware per committee approval at the
August 11 meeting. Signs will be delivered to the city on or before September 30,2004.
Staff has secured bids for the installation of the infrastructure for the 5'6" x 40' lit
Celebrate Colleyville sign to reside at Church Street and SH 26 and Main Street and SH
26 per the committee approval at the August 11 meeting. The bid was awarded to
Preston Pierce Construction. The work will be complete on or before September 30,
2004.
Staff has secured bids for the electrical work at Church Street and SH 26 and Main
Street and SH 26. The bid was awarded to Dennis Electric Company. The work will be
complete on or before September 30, 2004.
MEMORANDUM
DATE: September 3,2004
TO: Celebrate Colleyville Steering Committee
FROM: Dixie Cawthorne, Communications Manager
SUBJECT: Item: IV - Holiday Tree at City Hall
Chairman Jamie Thibodeaux will update the committee on the progress for
securing a Holiday Tree at a designated public park in the City Hall and Library
complex.
MEMORANDUM
DATE: September 3,2004
TO: Celebrate Colleyville Steering Committee
FROM: Dixie Cawthorne, Communications Manager
SUBJECT: Item: V - On-Sight Radio Vendor
Due to the approaching timeline of the event the committee needs to secure a
radio vendor.
MEMORANDUM
DATE: September 3, 2004
TO: Celebrate COlleyville Steering Committee
FROM: Dixie Cawthorne, Communications Manager
SUBJECT: Item: VI- Vendor Criteria
Staff will provide the committee a draft copy of Business Exhibit and Arts and
Craft Vendor criteria at the September 8, 2004 meeting for committee discussion.
MEMORANDUM
DATE: September 3,2004
TO: Celebrate Colleyville Steering Committee
FROM: Dixie Cawthorne, Communications Manager
SUBJECT: Item: VII - Stage Vendor
As per our discussions regarding renting a stage for the entertainment use for the
2004 Celebrate Colleyville event, staff proceeded and secured Liberty Sound for
stage rental.
2004 Celebrate Colleyville
Master Agenda
Fridav. November 26
6:00 p.m. - Light the Holiday Tree - Celebrate Colleyville Steering Committee
support through dignitaries
6:00 to 7:00 p.m. - Photographs with Santa - planned and organized by the
Celebrate Colleyville Steering Committee and the Colleyville Lions Club
Saturday. December 4.2004
7:00 a.m. to 11 :00 p.m. - Lions Club Breakfast with Santa - planned and
organized by the Colleyville Lions Club
12:00 p.m. to 2:00 p.m. - Jingle Bell Run - 5-K Run - planned and organized
Charles Hodges.
3:00 p.m. to 7:00 p.m. - 2004 Celebrate COlleyville - planned and organized by
the Celebrate Colleyville Steering Committee:
Scheduled Activities Include.'
Entertainment - Dezann Korbuly
Children's Craft Area - Lisa Adan
Pony Rides - Dixie Cawthorne
Petting Zoo - Dixie Cawthorne
Inflatable Area - Dixie Cawthorne
Radio Station - Dixie Cawthorne
Businesses Promotion Area - Linda Newton
Business Booths - Linda Newton
Arts and Craft Booths - Linda Newton, Linda Baker, Marcus Miller, Jamie
Thibodeaux
Food Vendors - Marcus Miller
Volunteer Area - Monica Walsh
Santa's Workshop - Tom Westerman
Fireworks Show - Dixie Cawthorne
Sponsorship - Jamie Thibodeaux
Publicity - Jamie Thibodeaux
Theater Area - Mike Taylor, Dezann Korbuly, Jamie Thibodeaux
Car Venue - Mike Taylor