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Home My WebLink AboutCelebrate Colleyville-Agenda Packets-8/11/2004 citY of Ie Texas Celebrate Colleyville AGENDA August 11, 2004 5:30 p.m. Colleyville City Hall 100 Main Street I. Call to order and roll call II. Approval of Minutes: July 14, 2004 III. Presentation by Pamela Elliot with Radio Disney IV. Discussion and consideration of Holiday Tree at City Hall V. Discussion and consideration of Inflatable Rides Vendor VI. Discussion and consideration of Fireworks Vendor VII. Discussion of City Park Stage VIII. Discuss and consideration of Stage Vendor IX. Discussion and consideration of street sign and pole banner X. Discussion of Venues XI. Discussion of the Master Agenda XII. Discussion offuture meetings XIII. Citizen Comments XIV. Adjournment 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 CELEBRATE COLLEYVILLE STEERING COMMITTEE MINUTES Wednesday, July 14, 2004 I. CALL TO ORDER - The meeting of the Celebrate Colleyville Steering Committee began at 5:30 p.m. ROLL CALL - Members present: Tom Westerman, Marcus Miller, Linda Baker, Linda Newton, Michael Taylor, Dezann Korbuly and Jamie Thibodeaux. Staff present: Dixie Cawthorne, Monica Walsh and Dianne McWethy Council Liasion: Jon Ayers II. Approval of the June 9 and July 1st, 2004 Minutes. . Linda Newton moved to approve, second by Linda Baker. Motion carried. III. Discussion and consideration of Resolution supporting infrastructure Celebrate Colleyville citywide celebration. . Ayes - Tom Westerman, Jamie, Marcus, Linda Baker and Linda Newton. . Nays - Dezann Korbuly and Mike Taylor. Motion carried. IV. Discussion and consideration of street signage, pole banners and location. . Continue to look for less expensive signage and try to find sponsors to contain cost. V. Discussion and consideration of stage rental. . Park stage size - find out square footage and wait for Pamela Elliot's cost analysis. VI. Discussion and consideration of funds for purchasing venues to support the November 26th and 27th Celebrate Colleyville event. . Dezann motioned to deny - second by Mike Taylor . Linda Baker and Jamie Thibodeaux opposed denial. Motion carried. VII. Event time frame: · Mike Taylor motioned 3-7 time frames, with vendors set up as early as noon. Second by Dezann Korbuly. · Ayes - Tom Westerman, Dezann Korbuly, Mike Taylor, Marcus Miller, Linda Newton. Opposed - Jamie Thibodeaux and Linda Baker Motion carried. VIII. Final Event layout. · Linda Newton motioned approval of the layout and Linda Baker second. Motion carried. IX. Discussion of Venues · Village wants arts and crafts booths. · Vendors that came last year would be assigned to Dec. 4th event. · Clarifications must be made between sponsoring and funding of events. · Celebrate Colleyville logo must be approved for use in any advertising mailouts. · Kick off with lighting city holiday tree at village only. · 5 - 7, Nov 26, Friday - tree lighting, pictures with Santa at Colleyville City Hall and Library - 100 Main Street - Main Event. · Saturday, December 4th, 3-7, Celebrate Colleyville at 5301 Riverwalk Drive. X. Future Meetings. · Will continue on the second Wednesday of each month and towards the end of the month as needed. · August 11 may conflict as it is tentatively a budget hearing. · May start every other week in October. XI. Citizen Comments. There was no discussion on this item. XII. Adjournment · Mike Taylor motioned for adjournment and Tom Westerman second. MEMORANDUM DATE: August 6, 2004 TO: Celebrate Colleyville Steering Committee FROM: Dixie Cawthorne, Communications Manager SUBJECT: Item: IV - Holiday Tree at City Hall Chairman Jamie Thibodeaux will update the committee on the progress for securing a Holiday Tree at a designated public park in the City Hall and Library complex. DATE: TO: FROM: SUBJECT: MEMORANDUM August 6, 2004 Celebrate Colleyville Steering Committee Dixie Cawthorne, Communications Manager Item: V -Inflatable Rides Attached are quotes from 2 companies for Inflatable Rides. IIi .11'...........8... ') .,1.....; ,,! ',.,' t \' / I,' / , ~,' . \ ! ,/ ~ i ii, ...l./ /I.,.II'~ eO,'. ~^,_"... ..,....;;... .. ,,,,.I- __ ,..,. ..,~tlJk ._1. ../~-. DECEMBER 4TH BID . MICKEY MOUSE BOUNCER .SPONGEBOBBOUNCER . CASTLE BOUNCER 300.00 . RAT RACE OBSTACLE COURSE 750.00 . SABRETOOTH TIGER SLIDE 750.00 MANNED AND- OPERA TED TOTAL BID 1800.00 ::a c n ('t)~ ~ Dixie Cawthorne From: Sent: To: Subject: David@CasesUnlimited [David@casesUnlimited.com] Wednesday, July 14, 20041:42 PM Dixie Cawthorne 1 st quote for 12/04/04 QUICKRENT V 36 RENTAL QUOTE Quote Number: 98 Quote Date: 07/14/2004 Event Date: 12/04/04 Business Name: CITY OF COLLEYVILLE Contact Name: DIXIE Email: cawthorned@ci.colleyville.tx.u Business Phone: (817) 503-1120 Home Phone: (___) _______ Fax Number: (817) 503-1129 Cell Phone: ( ) UNITS QTY/DAILY COST ------------------------------------- STONE CASTLE D 135.00 SW V-2 D 180.00 OBSTACLE COURSE 2 5 1000.00 SLIDE 5 1000.00 LAST MAN STANDING 5 750.00 GENERATOR 9 (UK) D 95.00 ------------------------------------- DISCOUNT. . . . . .. 790.00 (25%) SUB TOTAL...... 2370.00 DELIVERy....... 135.00 TOTAL.......... 2505.00 Taxes (if applicable) not included this is the first of three quotes this also includes 4 staffers This Quick Quote does not guarantee a reservation of the above equipment. This equipment isavailable at this time but should be confirmed by calling (214)340-6666 1 Dixie Cawthorne From: Sent: To: Subject: David@CasesUnlimited [David@casesUnlimited.com] Wednesday, July 14, 2004 2:18 PM Dixie Cawthorne 2nd quote with upgraded equipment Quote Number: 99 Event Date: 12/4/2004 Business Name: CITY OF COLLEYVILLE Contact Name: DIXIE Email: Business Phone: (817) 503-1120 Home Phone: ( ) Fax Number: (817) 503-1129 Cell Phone: ( ) QUICKRENT V 36 RENTAL QUOTE Quote Date: 7/14/2004 UNITS QTY/DAILY COST CIRCUS CIRCUS CAROUSEL TREASURE CARIBBEAN SHARK ATTACK SPORTS ARENA GENERATOR 7 (8K) GENERATOR 11 (13K) D 135.00 D 250.00 5 1250.00 5 1250.00 5 625.00 D 65.00 D 95.00 DISCOUNT....... 917.50 (25%) SUB TOTAL...... 2752.50 DELIVERy....... 145.00 TOTAL.......... 2897.50 Taxes (if applicable) not included THIS IS THE 2ND QUOTE FOR 12/04/04 4 STAFFERS PROVIDED This Quick Quote does not guarantee a reservation of the above equipment. This equipment isavailable at this time but should be confirmed by calling (214)340-6666 1 Dixie Cawthorne From: Sent: To: Subject: David@CasesUnlimited [David@casesUnlimited.com] Wednesday, July 14, 2004 2:18 PM Dixie Cawthorne 3rd and best equipment quote Quote Number: 100 Event Date: 12/4/2004 Business Name: CITY OF Contact Name: DIXIE Email: Business Phone: (817) Home Phone: ( ) Fax Number: ( ) Cell Phone: ( ) QUICKRENT V 36 RENTAL QUOTE Quote Date: 7/14/2004 COLLEYVILLE 503-1120 UNITS QTY/DAILY COST CASTLE-N SPIDERMAN RAT RACE FIGURE 8 TEXAS TWISTER SLIDE JUNGLE JUMP & SLIDE GENERATOR 10 (13K) GENERATOR 11 (13K) JOUST D 175.00 D 135.00 5 1500.00 51375.00 5 625.00 D 95.00 D 95.00 3 375.00 DISCOUNT....... 1312.50 (30%) SUB TOTAL...... 3062.50 DELIVERy....... 160.00 TOTAL.......... 3222.50 Taxes (if applicable) not included THIS IS THE 3rd QUOTE 4 STAFFERS PROVIDED FOR THE LARGE SLIDE AND OBS COURSE This Quick Quote does not guarantee a reservation of the above equipment. This equipment isavailable at this time but should be confirmed by calling (214)340-6666 1 DATE: TO: FROM: SUBJECT: MEMORANDUM August 6,2004 Celebrate Colleyville Steering Committee Dixie Cawthorne, Communications Manager Item: VI- Fireworks Attached are quotes from 2 companies for the Fireworks Display. Facsimile Transmittal Sheet To: Dixie Cawthorne Tuesday, August 3, 2004 From: Randy Beckham 3:46 PM Page 1 of 3 Dixie, Please find following our proposal for the" Celebrate Colleyville" firework display on December 4, 2004. If I may answer any questions, please don't hesitate to call me at 903 587-8000. Thanks, Randy Beckham Sent with FAXstf, The Most Powerful Fax Software for the Macintosh Pyrotex "Celebrate Colleyvillett Saturday, December 4,2004 Proposal Pyrotex, Inc. shall provide a 10 minute close-proximity, low-level pyrotechnic display to be fired from the designated firing site. Pyrotex will provide all permits, insurance, labor, materials and equipment for the dispiay. Client will provide a PA system for playback of the music, and security for the firing site. Effects are described herein on the attached Pyrotechnic Materials List. The display is based on three pieces of music: a Texas-Swing version of "Oh Christmas Tree", a mid- tempo R&B version of "Carol of the Bells" and an up-tempo jazz/big band version of "Jingle Bells". All effects to be used are less than 2" in diameter, but do include breaking shells. such as chrysanthemums, peonies, willows and palms. The display will cost $ I 0.000.00. A deposit of fifty percent is required with signature of the contract; the balance is due the day of the display. Should the display be cancelled for any reason, the Client forfeits the deposit, plus any additional expenses incurred by Pyrotex up to the time of cancellation. A rain-out date will be established should the primary date become untenable. Client is responsible for providing Pyrotex a firing site which is secured from the time explosives are on site until an all-clear is given by the Pyrotechnician. The entire section of the park which has been designated as the firing site and fallout area must be fenced. barricaded or otherwise established and maintained by officers capable of stopping civilian access at all times. No vehicles may be parked in the fallout area. Pyrotex, Inc. shall provide $ 5,000.000.00 in all liability insurance, plus worker's comp for all employees. Pyrotex shall provide the State of Texas permit for this event, and we are in possession of current BA TF and State of Texas licenses as required. All technicians are licensed and trained by Pyrotex, and operate only as company employees; we do not sub-contract any portion of our displays. Pyrotex, Inc. shall conduct site surveys as required by the Client and the Fire Dept. to ascertain proper firing procedures and to coordinate with Client's other activities. Set-up for the display takes place the day of the event; tear.down will commence immediately after the event is concluded. This proposal is submitted by Randy Beckham, President of Pyrotex, Inc. Any changes, alterations, increases, decreases or substitutions will be at the mutual agreement of both parties. Said changes may affect the display price stated above. 4368 fi\t11553 · Leonard, Texas 75452 · 903-587-8000 · 903-587-8001 fax · www.pyrotex.com Pyrotex Pyrotechnic Materials List Ground Effects - these are multiple.shot boxes of larger effects used throughout the display. They are described below by quantity of boxes and number of shots per box: 2 - 24-shot Color Ring - 2" ring-pattern shells in various colors 2 - 30-shot Jubilee Cake - variegated 2" color shells I - 62-shot Color to Crackling - small aerial shells with color to crackling sounds I - 62-shot Red Comet Tail w/ Blue Chrysanthemum - 1.75" aerial shells 2 - 62-shot Flower Blooming - variegated 1.75" aerial shells I - 62-shot Peony w/ Sparkling - small aerial shells with silver bees/ glitter 2 - 66-shot 1.75" Pileup Color Flowers - variegated color shells in rapid succession I - 7 O.shot Gold Rain w/ Gold Strobe Flower Tail - 10 shots of 7 comets fanned 4 - IOO-shot Blue/Green Cyclone - blue/green comets to silver pinwheels 2 - I OO.shot Century Party - ten shots of ten fanned comets, mines and candles w/ report 4 - I OO.shot Color Blaster - multi.color comets to pinwheels 2 - I OO-shot Color Pearl - quiet barrage of color comets 2 - I OOshot Flying Devil Horse - ten steps of ten whirlwinds in a wide fan 4 - I OO-shot Purple/Gold Cyclone - purple/gold comets to silver pinwheels 3 - I OO.shot Silver Crackle Stars - barrages of silver/white bees with crackle 2 - I OO.shot Silver Cyclone Dragon - ten steps of ten corkscrews to silver in fan shape I - 140-shot Purple Chrysanthemum w/ Blue Palm Flower - fanned effect of comets/ shells 2 - 16g.shot Christmas Flower - quiet presentation of colors 2 - 16g-shot Color Cyclone - quiet barrages of color stars - very busy 1 - 16g-shot Color Pearl w/ Angle - quiet display of color stars in fan shape 1 - 17 O-shot Crossette Assortment - quiet fans of three color.changing crossettes 1 - ISS.shot Flying Snow w/ Angle - a quiet barrage of silver flaking glitter 1 - I gg.shot Silver Flying Dragon w/ Angle - a quiet barrage of twinkling silver 2 - 190-shot Silver Flying Dragon - fast shots of silver topped with silver bees I - loo-shot Blue Melody - quiet barrage of blue bees to twinkling I - loo-shot Red Tip Comet w/ Silver Tails - quiet fan of red comets with long silver tails I - 6oo-shot Blue Dragon - fanned effect of blue stars with silver twinkles 4368 F1\;11553 · Leonard, Texas 75452 · 903-587-8000 · 903-587-800] fax · www.pyrotex.com Aug. 2. 2004 12:28PM PYROTECNICO OF LOUSIANA, LLC. No.1466 P.l 60 WEST COURT MANDEVillE, LA 70471 VOICE. (985)-893-8800 FAX- (985)-893-1215 FACSIMILE TRANSMITTAL SHEET TO Dixie Cawthome FROM: Rocco Vitale COMPANY City of Colleyville FAX NUMBER: 817-503-1129 OATE: 8/212004 TOTAL NO. OF PAGES INCLUDING COVER 3 PHONE NUMBER: 817-503~1120 SENDER'S REFERENCE NUMBER: RE: YOUR REFERENCE NUMBER Fireworks Display - o URGENT X FOR REVIEW o PLEASE COMMENT o PLEASE REPLY o PLEASE RECYCLE NOTES/COMMENTS: Dixie: Attached you will find our proposal for the annual Celebrate Colleyville fireworks display. We would be honored to produce the fireworks for this great event again this year. The proposal has a wide variety of new and exciting products that will definitely please you and your audience. All firing will be done with Pyrodigital technology and be choreographed with specific music chosen for this display. We appreciate your interest in Pyrotecnico and please contact Ken or me if you have any questions. Thank you and have a great day. ~ Rocco J. Vitale III Show Producer Pyrotecnico of Louisiana Aug. 2. 2004 12:28PM SPECIAL ENTERTAINMENT PRESENTATION CELEBRATE COLlEYVILlE COLLEYVILLE, TEXAS DECEMBER 4, 2004 $9,750.00 AERIAL & CLOSE PROXIMITY DISPLAY MAIN BODY PRESENTATIONS 12-1" Assorted 8 shot Roman Candles 300-1" Green & Red Sceneries 300-1" Crackling Pythons 300-1" Colorful Worlds 300-1" Assorted Quick Whistles 12-1.6" Assorted 8 shot Roman Candles 120-1.5" Red Crossettes & Green Flash Mines 150-1.5" Assorted Mines & Chrys 240-1.5" Silver Coco & Purple Flash Mines . 240-1.5" Happy Star with Blue & Lemon Tail 300-1.5" Sea Blue) .Grass Green, Orange, & Pink Peonies 3000-1.5" Assorted Flowers 12-2" Assorted 8 shot Roman Candles 450-2" Variegated Crossettes 900-2" Blue Stars & Red Plums 900-2" Peacock Exercises 900-2" City Nights 1800.2" Colors to Crackling GRAND FINALE PRESENTATION 300-1" Finale Salutes 250-2" Assorted Color Finale Shells 150-2" Titanium Salutes p. 2 .:-.......:'.~.....~ .<r'~~ Bringing the night to light! HEADQUARTERS New Castle, PA Phone: 1-800-854-4705 FQX: 1-724-652.1288 P.O. Box 149 New Castle. PA 1610.3 Montgomery, Al Phone: 1-800-255-1199 1-334-286-4044 Fax: 1-334,286-4037 Denver, CO Phone; 1-888-873-7236 1- 303-239-6123 Fax: 1-303-239-6126 Atlanta, GA Phone: 1-877-924-0102 1 '770-924-0102 Fax: 1-770-924-2646 Chicago, IL Phone: 1-888-384-7976 1-847-517-4010 Fax: 1-847-517,4208 New Orleans, LA Phone: 1-800-783-2513 1-985-983-8800 Fax: 1-985-893-1215 Tampa, FL. Phone: 1'800-597-3957 1-813-854-2249 Fax: 1-813-814-9445 New England Phone: 1-800-550-7976 1-603-532-4040 Fax: 1-603-532-4441 I www.pyrotecnico.com I Aug. 2. 2004 12:29PM SPECIAL ENTERTAINMENT PRESENTATION p. 3 ....'.:...::/':~..i~:.~*:~:.... ....~.:.....:(.\~>'.... , .; " r' , '. - ( , Bringing the night to light! CELEBRATE COLLEYVILLE DECEMBER 4, 2004 HEADQUARTERS New Castle, PA Phon~: 1-800-8'54-4705 Fax: 1-724-652-1288 P.O. aox 149 New (astle, PA 16103 COLLEYVILLE, TEXAS r All Necessary Insurance to include: Ten Million Dollar General Liability Insurance, Ten Million in Commercial Transportation Insurance, and State Worker's Compensation. Montgomery, AL Phon~: 1-800-255-1199 . 1-334-286-4044 F(J~: . 1-334-286-4037 EVERY PYROTECNICO PRODUCTION INCLUDES: Denver, CO Phon~: 1-888-873-7236 1-303-239-6123 Fo~: 1-303-239-6126 II*- Our Trained Technicians to Install, Produce and Dismantle The Display. fP- All Transportation and Delivery Costs. Transportation provided by our Commercially Licensed Drivers. Atlanta, GA Phone: 1-877-924-0102 1-770-924-0102 Fax: 1-770-924-2646 ~ All Materials and Equipment to Fire the Display. Chicago, IL Phone: 1-888-384-7976 1-847-517-4010 F(1x: 1-847-517-4208 r All Necessary Safety Precautions to Provide a Safe and Spectacular Display. ~ The Widest Variety of Top Quality Shells and Special Effects from around the Globe that include our Own American Products. New Orleans, LA Phone: 1-800-783-2513 1-985-983-8800 Fax; 1-985-893-1215 Tampa, FL Phone: 1-800-597-3957 1-813-854-2249 Fax: 1-813-814-9445 New England Phone: 1-800-550-7976 1-603-532-4040 Fax: 1-603-532-4441 I www.pyrotecnico.com I DATE: TO: FROM: SUBJECT: MEMORANDUM August 6, 2004 Celebrate Colleyville Steering Committee Dixie Cawthorne, Communications Manager Item: VII - City Park Stage As per request the City Park stage map is attached :r: -0 '0' N o ~ " '~ -'" 0 :0 :0(') :0' )>0 1"'10 1"'1- ""z :'0 z)> .. 0 ~ -0' :0 (j)I"'1 1"'1 -0 I-4 ,-0 :" 1"'11"'1 1"'10 1"'1 ('), -4I -jl"'1 en :0 ,)> -0 0 vJ::;; )> 31' -0" )> , \~ -~ 0' N ? . N ? 0 01"'1 OJ ...,x (')(j) C-j :0- OJZ G) ,0' N C> ~ ~ ~ ~ 5' 5' ~ ~ cD ~ en. ~ en. ~ en. ~ 1. 0% OJ CJr" 00' C ' ';lJ co::;; ,I - :"'10 "r,[T1 C , <.!>o :!:O. Z )>(') -4:0 en G)-4 :Of'l )> 0:0 en 1"'1 -j )> Z Z G) ::;;- )>lJ1 " ,7'" ::;; lJ1 r -40 -<z -0 co:o en 1"'1 Z"" (') .. I (j) -aI )>f'l 01"'1 -j , )>, -< - OVl C -j"" o :0 -4 :0 )> (j) :r: :0 f'l o f'l -0 -4 )> (') " m "" -40 -<en -0 .(') -0 Z (') :0 f'l -4 f'l ~ en. CJr"~ '~ MEMORANDUM DATE: August 6,2004 TO: Celebrate Colleyville Steering Committee FROM: Dixie Cawthorne, Communications Manager SUBJECT: Item: VIII - Mobile Stage Rental Information As per our discussions regarding renting a stage for the entertainment use for the 2004 Celebrate Colleyville event, several companies were called for size, features, and cost. Company: Eaole Audio Small Stage: 28' x 24' (sits 3.5 feet off the ground) roof: 30' x 24' Features include: 18K light, black skirting, delivery, set-up and take down, technicians on site during event. $4,000 Total square footage: 672 Medium Stage: 32' x 28' (sits 3.5 feet off the ground) roof: 34' x 28' Features include: 72K lights, black skirting, delivery, set-up and take down, technicians on site during event. $5,500 Total square footage: 896 Large Stage: 40' x 32' (sits 3.5 feet off the ground) roof: 40' x 40' Features include; 90K lights, black skirting, sound wings, structure of deck (mixer), 2 sets of steps, delivery, set-up and take down, technicians on site during event. $6,000 Total square footage: 1280 Company: Mobile Grandstands & Staoes Small to Medium Stages: Stage is made with 4' x 8' sections. Mobile Grandstand can tailor a stage with multiple dimensions using the 4' x 8' sections for $65 per section. Features include: Skirting, delivery, set-up and take down. Large Stage: 24' x 32' (sits 3.5 feet off the ground) roof: 24' x 34' Features include: Skirting, delivery, set-up and take down. $2,500 Total square footage: 768 MEMORANDUM DATE: August 6,2004 TO: Celebrate Colleyville Steering Committee FROM: Dixie Cawthorne, Communications Manager SUBJECT: Item: IX - Street Sign and Pole Banner Quotes This item was placed on back on the agenda for consideration. Attached are three quotes for street signs and pole banners for the 2004 Celebrate Colleyville event. The three different companies are: 1. Quick Signs and Color Graphics 2. Arnette Marketing 3. Dixie Flags 07/08/2004 14:17 81748841'31 QWIK SIGNS PAGE 01 ~Q",,'IcS ~~NI " QClUlR ...... Estimate Qwik Signs & Color Graphics 6301 Colleyvllle Blvd Colleyvi1le, TX 76034. ph. (817)329-2942 . fax. (817)488-4191 Page: 1 Estimate: cv- 3057 Printed: 7/8/2Q041:51:24 PM Description: BANNERS FOR'CELEBRATE COLLEYVILLE EVENT Prepared For. Dixie Cawthorne Company: CITY OF COLLI:;YVILLE Dear Dixie: ph: (817) 503-1120 fax: (317) 503-1129 Thank you for considering Qwik Signs & Color Graphics for your sign needs. The quotation we discussed is attached below, If you have any questions, please don't hesitate to call me at 817-329-2942. This price does not include any permits I processing of permits, or municipal fees. Sincerely '), ./I,..ty JuM ,.), S\~ V~'J\f PAMELA CANNON L\ Product 1 Vinyled Banners Color: White Description: Vinyled 14 ounce banner Text: POLE BANNERS 2 Miscellaneous Color: Description: BRACKETS FOR MOUNTING PULl:: BANNERS (WILL BE PERMANENTLY ATTACHED) THIS DOES NOT INCLUDE INSTALL-THIS IS FOR HARDWARE ONt Y Text: POLE BANNER BRACKETS 3 Vinyl Mesh Color: White Description: BANNERS TO HANG ACROSS ROADWAY Text: VINYL MESH BANNER fnee.... Inc1~ tf5 Idt~ I add.-h~~ Icl+w~ .t3~W I~ 4 Miscellaneous 1 1 1 1 45.00 0.00 45.00 - Color; Description: SHIPPING FOR MESH BANNERS Text: Font Qw Sides Height Width 10 2 30 60 Unit Cost 88.00 Install 0.00 Item Total 880.00 10 1 1 1 65.00 0.00 65D.0l5 2 1 48 432 445.00 0.00 890.00 Company: CITY OF COLLEWILlE Colleyville, TX 76034 RCOQivcdJAcceptQd By: I I Qwlk Signs & Color Graphics 07/08/2004 14:17 $.~. Notes; 8174884191 QWIK SIGNS PAGE 02 Page~ 2 Estimate Qwik Signs & Color Graphics 6301 COlleyville Blvd Colleyville. TX 76034 ph (817)329-2942 fax. (817)4884191 Estimate: CV.. 3057 Printed: 7/812004 1 :51 :24 PM Line Item Tokal: Subtotal: Taxes: Total: $2,485.00 $2,465.00 $0.00 $2,465.00 Deposit Required: $1,232.50 Company: CITY OF COLLEYVILLE Collcyville, TX 7603<1 Qwlk Signs & Color Graphics Received/Accepted By: I / 07/09/2004 10:02 FAX 210+826+9084 P){X Date: CJO: crrom Dixie t ARNETT MKT LLC l4I01 7/9/04 Nwnber of Pages (2) City of Colleyville Ms. Dixie Cawthorne Phone: 817-503-1120 . Fax: 817-503-1129 Arnett Marketing Sylvia WiIlbourn Salas Phone: 210-826-9700 Fax: 210-826-9084 Here's th quote you requested. Please note that the Net Banners will have your Logo silk creened onto fabric that is then appliqued onto the net banner. The letters in our silk screened logo do not count towards the 45 letter limit @ no charge & 0 letters at no charge on the 4' X 60'. Also, plea e remember that discounts are based on quantities ordered. Thank yo so very much for your patience, 07/09/2004 10:02 FAX 210+826+9084 ARNETT MKT LLC IARNETTMA TING,LLC 2137 Zercher Roa San Antonio, Tex 78209 (210) 826-9700 0 Ice (210) 826-9084 Fa 14102 PROPOSAUCONTRACT NAME/ADDRESS City of Colleyville Ms. Dixie Cawthorn P. O. Box 185 Colleyville, Texas 034 817-577-7589 81 .577-7555 Fax J SHIPPING ADDRESS QTY DESCRIPTION BANNER OPTIONS 40' Custom Net Street Banner With 3' X 4' Si reened Logo Patch "Celebrate Colleyville", (45) Le ers @ no charge. Additional letters charged @ $5.60 pe letter. Silkscreened letters not counted. 2 4' 60' Custom Net Street Banner With 3' X 6' Si creened Logo Patch "Celebrate ColJeyville", (50) Le ers @no charge. Additional letters charged @ $5.60 letter. Silkscreened letters not counted. Please review and appro e by signing below and return via fax # 210-826-9084 SIGNATURE DATE PROPOSAL' 7/812004 3113 P.O. NO. TERMS PRICE EACH Due On Receipt TOTAL 584.50 1.169.00 850.00 1,700.00 84.50 845.00 105.00 210.00 3,924.00 105.00 TOTAL I, ", Dixie Cawthorne From: Sent: To: Subject: Valerie Saucedo [valerie@dixieflag.com] Tuesday, June 29, 2004 5:38 PM Dixie Cawthorne RE: City of Colleyville On the pole banners, we can totally print them for you double sided on a vinyl which is plastic and very durable. With up to 4 colors in a 2x6' size for approx $ 150.00 each. Additions of text or graphics should not change price, we will draft the image for you once you decide what you want them to say. Any sponsor logos added, I would require vector art in a EPS, Corel or Adobe Illustator for each logo. The net banners that City of Bedford got were 4x40' and with 45 letters or less the cost is $ 465.00 each, additional letters are $ 5.25 each, logos are additional (approx $100.00 each) based on complexity. Production time for everything is 3 weeks, we would require a 50% deposit to process the order and balance is due prior to shipping. Valerie Guillen-Saucedo Net Banner Director Dixie Flag Mfg. 1930 N. Pan Am Expwy SAT, 78208 (210) 227-5039 : Fax (210) 227-5920 valerie@dixieflag.com www.dixieflag.com -----Original Message----- From: Dixie Cawthorne [mailto:CawthorneD@ci.colleyville.tx.us] Sent: Tuesday, June 29, 2004 2:45 PM To: Valerie Saucedo Subject: RE: City of Colleyville Valerie, Attached is the event logo for the pole banners. Please give me the additional cost for letting over and above the logo on the pole banners. We mayor may not use this logo on the street banners, however, we may decide to use top billing sponsor logos on the street banner. Could you give me approximate cost per logo (black and white as well as color). Thank you so much for your assistance. Sincerely, Dixie -----Original Message----- From: Valerie Saucedo [mailto:valerie@dixieflag.com] Sent: Tuesday, June 29, 2004 2:08 PM To: Dixie Cawthorne Subject: RE: City of Colleyville The standard size street banner is 4'x36' and with 45 letters or less costs $ 445.00 each with a 3 week production time. Additional letters are $ 5.25 each and logos are additional based on complexity. Pole banners are custom made with any image you choose, but the pricing is based on Qty, colors and complexity of the design, so I need to see a proposed layout to give you pricing info. Let me know if you have any questions, look forward to working with you. Valerie Guillen-Saucedo Net Banner Director Dixie Flag Mfg. 1930 N. Pan Am Expwy SAT, 78208 (210) 227-5039: Fax (210) 227-5920 valerie@dixieflag.com www.dixieflag.com -----Original Message----- From: Dixie Cawthorne [mailto:CawthorneD@ci.colleyville.tx.us] Sent: Tuesday, June 29, 2004 9:56 AM To: valerie@dixieflag.com Subject: City of Colleyville Valerie, I would like a price quote on: 1. 1 - large street banner sign - mesh - 4 color - That will extend over a four lane road. (Similar to the City of Bedford's signage). 2. x10- 4 color- pole banners with poles and brackets. (most popular size) . Dixie Cawthorne Communications Manager City of Colleyville office:817.503.1120 fax: 817.503.1129 2 Dixie Cawthorne From: Sent: To: Subject: Valerie Saucedo [valerie@dixieflag.com] Tuesday, June 29, 2004 2:08 PM Dixie Cawthorne RE: City of Colleyville The standard size street banner is 4'x36' and with 45 letters or less costs $ 445.00 each with a 3 week production time. Additional letters are $ 5.25 each and logos are additional based on complexity. Pole banners are custom made with any image you choose, but the pricing is based on Qty, colors and complexity of the design, so I need to see a proposed layout to give you pricing info. Let me know if you have any questions, look forward to working with you. Valerie Guillen-Saucedo Net Banner Director Dixie Flag Mfg. 1930 N. Pan Am Expwy SAT, 78208 (210) 227-5039 : Fax (210) 227-5920 valerie@dixieflag.com www.dixieflag.com -----Original Message----- From: Dixie Cawthorne [mailto:CawthorneD@ci.colleyville.tx.us] Sent: Tuesday, June 29, 2004 9:56 AM To: valerie@dixieflag.com Subject: City of Colleyville Valerie, I would like a price quote on: 1. 1 - large street banner sign - mesh - 4 color - That will extend over a four lane road. (Similar to the City of Bedford's signage). 2. x10- 4 color- pole banners with poles and brackets. (most popular size) . Dixie Cawthorne Communications Manager City of Colleyville office:817.503.1120 fax: 817.503.1129 1 MEMORANDUM DATE: August 6, 2004 TO: Celebrate Colleyville Steering Committee FROM: Dixie Cawthorne, Communications Manager SUBJECT: Item: X - Venues Each subcommittee update the Celebrate Colleyville Committee on recent progress. MEMORANDUM DATE: August 6, 2004 TO: Celebrate Colleyville Steering Committee FROM: Dixie Cawthorne, Communications Manager SUBJECT: Item: XI - Master Agenda Attached is the updated Master Agenda. It was requested that this item remain on the agenda throughout the planning stages for the 2004 Celebrate Colleyville event. 2004 Celebrate Colleyville Master Agenda Friday. November 26 6:00 p.m. - Light the Holiday Tree - Celebrate Colleyville Steering Committee support through dignitaries 6:00 to 7:00 p.m. - Photographs with Santa - planned and organized by the Celebrate Colleyville Steering Committee and the Colleyville Lions Club Saturday. December 4. 2004 8:00 a.m. to 11 :00 p.m. - Lions Club Breakfast with Santa - planned and organized by the Colleyville Lions Club 12:00 p.m. to 2:00 p.m. - Jingle Bell Run - 5-K Run - planned and organized Charles Hodges. 3:00 p.m. to 7:00 p.m. - 2004 Celebrate Colleyville - planned and organized by the Celebrate Colleyville Steering Committee: Scheduled Activities Include: Entertainment - Dezann Korbuly Children's Craft Area - Lisa Adan Pony Rides - Dixie Cawthorne Petting Zoo - Dixie Cawthorne Inflatable Area - Dixie Cawthorne Radio Station - Dixie Cawthorne Businesses Promotion Area - Linda Newton Business Booths - Linda Newton Arts and Craft Booths - Linda Newton, Linda Baker, Marcus Miller, Jamie Thibodeaux Food Vendors - Marcus Miller Volunteer Area - Monica Walsh Santa's Workshop - Tom Westerman Fireworks Show - Dixie Cawthorne Sponsorship - Jamie Thibodeaux Publicity - Jamie Thibodeaux Theater Area - Mike Taylor, Dezann Korbuly, Jamie Thibodeaux Car Venue - Mike Taylor ~ ~ ... ... .~~---""._- ,i1t<1ll!~ AM620 & t Celebrate Colleyville @Radio Disney promo crew during event @Radio Disney Taient for 2 hrs. ~ @$500 worth prizes @Games, Drawings and prizes!!! @20:30 second prerecorded announcements to run prior to event @30:60 second prerecorded announcements @Inclusion on Kids Connection Line @Inclusion on web site event calendar @Distribution of flyers about event at other Radio Disney events prior to Celebrate Colleyville .@KidS Superstar contest winner show for main entertainment @Grand Prize Drawing to an event, concert, game, etc... 8rotal Value: $6,500 t Your Investment: $3,000 1f11~' 1',," ,..' ")\'.[ . .. .~ ! ,> 1 t-,' .':1 1 (0) o 3 o o en ~ WSM Cable TV :30 Spot Rates Broad Rotators (6a - 12m) Bedford, Euless, NE Ft. Worth Irving Colleyville (Southlake) (Grapevine) 22.164 HH 71.974 HH 57.764 HH USA $20 $55 $44 TO ON 5 20 16 NICK 10 42 33 FAM 7 15 12 TLC 28 66 53 FOOD 5 13 10 HGTV 21 44 35 TVLAND 5 13 10 DISC 28 67 54 Rates good until August 27, 2004 WSM ADVERTISING www.wsmadvertising.com 3001 Keller Springs Rd. Suite 110 Carrollton, TX 75006 T: 972 4189600 F: 972 418 6111 r: D 'J.1~f' 11 0<"'--".-~ Standard Billing Cycle Estimate# DATE TIMES/PROGRAMS LEN MO TU WE TH FR SA SU SPOTS RATE LINE REMARK IWK MO 12/01/03 FR 12/05/03 06:00A-09:00P 60 5 5 5 6 7 28 $0.00 SA 12/06/03 SA 12/06/03 06:00A-01 :OOP 60 2 2 $0.00 MO 12/01/03 FR 12/05/03 06:00A-09:00P 30 4 4 4 4 4 20 $0.00 Broadcast Contract CITY OF COLLEYVILLE 5400 BRANSFORD ROAD COLLEYVILLE, TX 76034 LN 2 3 Start Date Contract# Mod# 12/01/03 61120 0 End Date Date Entered Date Last Modified 12/06/03 10/31/03 11/03/03 Advertiser Station Market CITY OF COLLEYVILLE KMKI-FM Product SalesRep/Office City of Colleyville TINA DEVINCENZO START MONTHS/ UNIT LN DATE WEEKS BUY TYPE PRICE 1 12/06/03 1 LOCAL DIRECT $3,000.00 Celebrate Colleyville Event with Jay Jenson 3-5pm, promo crew 3 until 8 Non Spot Total$: $3,000.00 TAX QUANTITY SCHEDULE 1 EXT PRICE $3,000.00 ---m-------Additional Comments-------------- Total Spots Spots Total$ 50 0.00 Tax $0.00 Net $3,000.00 Gross $3,000.00 THANK YOU FOR YOUR ORDER Billinq Proiections: By Month Dec 03 CA 3,000.00 ST 3,000.00 Accepted for Station Name Title See reverse for accepted terms and conditions, if any Accepted for advertiser OR agency(and MBS, if any) as agent for the advertiser Name Title Page 5 Liberty Sound Proposal 4ft. 32x24 heavy duty Stage with 36x28 cover 2 Bar Lights to illuminate stage Steps for stage entry and black under-skirting Delivery and set-up on Dec. 4, 2004 Tear down and pick-up Total: $3850.00 Generator 200 Amp $675 extra