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HomeMy WebLinkAboutLibrary Board-Agenda Packets-8/9/2004 citY of o Texas PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA AUGUST 9, 2004 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of July 12, 2004 Minutes III. Librarian's Report a. Monthly Statistics b. Donations c. Summer Reading Program IV. Discussion and Consideration of Library Fee Structure V. Friends of the Colleyville Public Library Report VI. Colleyville Public Library Foundation Report VII. Suggested Items for Future Meetings VIII. Citizen Comments* IX. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday. AU9Us~t 5;00 R.m. C~.TR~ City Secretary 100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES July 12, 2004 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Richard Roxburgh, Bonnie Carroll, and Carol Wollin. Members Absent: Susan Potter Alternates present: Angie Guthrie-Madison Alternates absent: Dennis Healy Ex-Officio Members present: John Eubanks Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansberger, Ginny Tigue and Steve Banta Council Liaisons present: Jon Ayers Staff present: Mary Rodne and Dianne McWethy II. Election of the Colleyville Public Library Board Chair Chair Pat Jones opened the floor for nominations for Library Board Chair. Richard Roxburgh nominated Pat Jones. Motion approved unanimously. III. Election of the Colleyville Public Library Board Vice Chair Chair Pat Jones asked for nominations for Library Board Vice Chair.A motion was made by Carol Wollin and seconded by Pat Jones to nominate Nancy Eytcheson. Motion approved unanimously. IV. Approval of June 14, 2004 Minutes - A motion was made by Nancy Eytcheson and seconded by Richard Roxburgh to approve the June 14, 2004 minutes. Motion approved unanimously. V. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics through June 2004, for review and discussion. In June, patrons had checked out 21,792 items, 717 Colleyville residents had registered for Library cards, library patron visits totaled 13, 523 and attendance for June programs totaled 1 ,769. b. Donations No report. c. Programs Director Rodne distributed a flyer, which gave highlights of the summer reading program and answered questions of the Board. Rodne noted that the response to the reading program continued to be favorable. To date, around 1070 children and 176 adults, for a total of 1,246, had registered for the summer reading program. Around 2000 had attended programs, to date. Rodne indicated that the volunteers and volunteens that had signed up to help with various programs had been a great asset to the Library. Director Rodne reported that she is preparing statistics on library volunteers, which will be distributed to the Board for review at the August Board meeting. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Carol Wollin provided a report for the Friends. Wollin announced that Susan Taylor was the new president of the Friends. Wollin noted that she would be serving as the designee for the Friends at Library Board meetings. She gave an overview of the grants the Friends had received and the Friends donations to the Library, to date. Wollin also commented on a future technology grant that may be submitted by the Friends. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Foundation Board member Pat Jones provided an update on Foundation activities, which included the donation plaque, the planned mailer request for donations in September, and the fundraising dinner with a book theme, set for November 13, 2004, on the second floor of the Library. VIII. SUGGESTED ITEMS FOR FUTURE MEETINGS Nancy Eytcheson requested an overview of the library department's budget, as recommended by the City Manager, to the City Council for consideration for review by the Board. IX. ADJOURN: The meeting of the Colleyville Public Library Board was adjourned at 7:40 PM. city of Ie Texas PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA AUGUST 9, 2004 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of July 12, 2004 Minutes III. Librarian's Report a. Monthly Statistics b. Donations c. Summer Reading Program IV. Discussion and Consideration of Library Fee Structure V. Friends of the Colleyville Public Library Report VI. Colleyville Public Library Foundation Report VII. Suggested Items for Future Meetings VIII. Citizen Comments* IX. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, AU9U~~t 5:00 R.m. C~'TR~ City Secretary 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES July 12, 2004 I. CALL TO ORDER - Chair Pat Jones called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson, Richard Roxburgh, Bonnie Carroll, and Carol Wollin. Members Absent: Susan Potter Alternates present: Angie Guthrie-Madison Alternates absent: Dennis Healy Ex-Officio Members present: John Eubanks Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Larry Darlage, Ret Stansberger, Ginny Tigue and Steve Banta Council Liaisons present: Jon Ayers Staff present: Mary Rodne and Dianne McWethy II. Election of the Colleyville Public Library Board Chair Chair Pat Jones opened the floor for nominations for Library Board Chair. Richard Roxburgh nominated Pat Jones. Motion approved unanimously. III. Election of the Colleyville Public Library Board Vice Chair Chair Pat Jones asked for nominations for Library Board Vice Chair.A motion was made by Carol Wollin and seconded by Pat Jones to nominate Nancy Eytcheson. Motion approved unanimously. IV. Approval of June 14, 2004 Minutes - A motion was made by Nancy Eytcheson and seconded by Richard Roxburgh to approve the June 14,2004 minutes. Motion approved unanimously. V. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics through June 2004, for review and discussion. In June, patrons had checked out 21,792 items, 717 Colleyville residents had registered for Library cards, library patron visits totaled 13, 523 and attendance for June programs totaled 1 ,769. b. Donations No report. c. Programs Director Rodne distributed a flyer, which gave highlights of the summer reading program and answered questions of the Board. Rodne noted that the response to the reading program continued to be favorable. To date, around 1070 children and 176 adults, for a total of 1,246, had registered for the summer reading program. Around 2000 had attended programs, to date. Rodne indicated that the volunteers and volunteens that had signed up to help with various programs had been a great asset to the Library. Director Rodne reported that she is preparing statistics on library volunteers, which will be distributed to the Board for review at the August Board meeting. VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Carol Wollin provided a report for the Friends. Wollin announced that Susan Taylor was the new president of the Friends. Wollin noted that she would be serving as the designee for the Friends at Library Board meetings. She gave an overview of the grants the Friends had received and the Friends donations to the Library. to date. Wollin also commented on a future technology grant that may be submitted by the Friends. VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Foundation Board member Pat Jones provided an update on Foundation activities, which included the donation plaque, the planned mailer request for donations in September, and the fund raising dinner with a book theme, set for November 13, 2004, on the second floor of the Library. VIII. SUGGESTED ITEMS FOR FUTURE MEETINGS Nancy Eytcheson requested an overview of the library department's budget, as recommended by the City Manager, to the City Council for consideration for review by the Board. IX. 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June 7, 2004 - July 24, 2004 June-July Highlights .. C,':', '. ~iV ~ ,-~ *t -~~- , . * '.~. , I-<!.~~ ~--~{; ..... tA." ., -,' 1\. ."''''';'1" ""'!<',, ' laW .~." ~,;; ~-~~ .. Program Enrollment: Children: Adults: 1277 1101 176 --- - - ~ - - - - . - - oJ ~.....~--,,----:: , "'ir*lii! ::f. Jf':~~! ' - "'1"' . Je.;\.' ~"" -4t ~ ...~ \'-.. ,,_r ~~. -- ~--:- -== ~ - ; ~'. ... . t'.r .::....' .:..' '." to ;...:., , ,'" :'!? .*"( ,,'C~ ..' ,.f" ~ ~ .~.,,:, . .. ~'.,.' "'.......... ". ~.,....~ <' i.. (. ..,r -I.. ,.' , ' '" Completed Program: Children: Adults: 632 583 49 ~ 2,899 people attended the 13 Library Program Attendance: sponsored programs. Checkouts: 39,549 items Library Visitors: 25,059 Total Library Cards Registered: 1225 Residents: 1096 Non-Residents: 129 110 Main St. Colleyville, TX 76034 Phone: 817.503.1150 Fax: 817.503.1159 ~ COLLEYVILLE PUBLIC LIBRARY FEE SCHEDULE SERVICE FEE Meeting Room Damage Deposit $100.00 Upper Level Damage Deposit $250.00 Space Rental Fee Meeting Room First Two Hours $25.00 Each Additional Hour $10.00 Upper Level First Two Hours $300.00 Each Additional Hour $50.00 Equipment Rental DataNideo LCD Projector Hourly $50.00 Full Day $400.00 Front Projection Screen $25.00 DVD+VHS VCR Recorder $35.00 CD/Tape Player $20.00 Podium with Microphone $35.00 Printing Fees Print Card $0.50 Color Copies (per page) $1.00 Black and White Copies (per page) $0.10 Fax Fax - Incoming (per page) $1.00 Fax - Outgoing (per page) $1.00 Fax - Long Distance (per page) $2.00 New Fee Computer Diskette $1.00 APPENDIX A COLLEYVILLE PUBLIC LIBRARY CIRCULATING MATERIALS RESTRICTION,S MATERIALS LOAN PERIOD LIMITS FEES/FINES* RENEWAL L1MITS** Fiction Books 14 days 5 .25 per day 1 Non-Fiction Books 14 days 5 .25 per day 1 Best Sellers 7 or14 davs 5 .25 per dav 1 Maaazines 7 days 3 .25 per dav 1 Pamphlets 14 days 5 .25 per day 1 Feature Length 3 days 3 $1.00 per day fine 1 DVDs (60 min+) Educational/DVDs 14 days 3 .25 per day 1 Children's DVDs 7 days 3 .25 per day 1 (under 60 min.) Compact Discs 7 days 5 .25 per dav 1 J Kits 14 days 3 .25 per day 1 Books on Compact 14 days 3 .25 per day 1 Disc J Holiday books 7 days varies by .25 per day o during Holiday Holiday *Overdue fines threshold is $5.00. ** Renewals are allowed when materials are not on reserve for another patron. Appendix A: Circulating Materials Restrictions October 2003 APPENDIX B COLLEYVILLE PUBLIC LIBRARY REPLACEMENT AND PROCESSING FEES MATERIALS ITEM COST PROCESSING FEE* Library Card $2.00 $0.00 Book Cost of item $5.00 Trade paperback book Cost of item $5.00 Paperback book Cost of item $2.00 Magazine Cost of item $2.00 Compact Disc Cost of item $5.00 Lost Insert Cost of item $1.00 Book on CD Cost of item $5.00 Lost/damaged CD Cost of single CD $1.00 DVD Current cost of item $5.00 Audio-visual material containers Current cost of item $5.00 Bar Codes/RFID tags $1.00 $0.00 *If a replacement is purchased by the patron, the processing cost is $10.00 Appendix B: Replacement and Processing fees October 2003 Page 1 of 1 :E C/)W -II- q:- C/) ii:ffiC/)~ wo..w~ I--W q:>u.. :Eq:o:::~ wCW-I ::)0:::J:q: CWI-w 0:::0..00::: wC/) q: >w o~ u.. - C C en 0 C> - cu ;: C't:J C ftI Z cu .- cu cu E cu cu cu cu c it: 't:J In ~ ~ C) ~ en eno ._ cu 'ii) ... ... ;0 0 In ... ftI ftI ftI ftI ftI cu c .c .c ... .c .c .c <3 ~ I- 0:: 0 0 0 cu 0 0 0 0 oZ C- O 0 0 0 0 0 0 o f 00 Z Z 0 Z Z Z Z :2 0:: .0 c.. 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