Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-8/2/2004 city or ilC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, AUQust2, 2004 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. AGENDA NUMBER AGENDA ITEM 1. Call to order 2. Approval of the June 7, 2004 minutes 3. Discussion of the Citywide Donation Policy 4. Discussion and consideration of Bowman-Melton Associates, Inc. proposal for update of the Citywide Trail System Master Plan 5. Prioritizing Parks and Recreation Projects 6. Recreation, Athletics, Tennis and Seniors' Reports 7. Park Operations and Capital Improvement Status Reports 8. Citizen comments/presentations regarding items not on the agenda* 9. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I' -y :':'V . / . I certify that the above agenda was posted on the bulletin board at City Hall on July 30, 2004 l~L/~.\:w,",~v.V7, city Of n~ p,l Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, June 7,2004 6:30 p.m. Vince Rosen called the meeting to order at 6:35 p.m. on Monday, June 7,2004 at the Parks and Recreation office. ROLL CALL: Councilperson Elaine Dolan, Connie Hampton, Bob Leininger, Pete Riis, Vince Rosen, Chuck Thomas, and Gil Turner ABSENT: Chris Foy, and Pete O'Brien STAFF: Monica Sue Walsh, Director of Parks and Recreation, Craig Dishman, Recreation Supervisor, Dianne McWethy, Deputy City Manager, and Dixie Smith, Administrative Secretary 1. Call to Order 2. Approval of the April 5, 2004 Minutes Chuck Thomas moved to approve the April 5, 2004 minutes. Connie Hampton seconded the motion. The vote was unanimous. 3. Discussion from Mr. Ted Beneski concerning use of City Park Ballfields Mr. Ted Beneski, Colleyville citizen, requested that the Board give consideration to the use of baseball fields for Colleyville residents for family reunions and corporate baseball and/or softball games and to have a process whereby the fields are made available to tax-paying citizens when not in use by sports teams. Monica Walsh, Director of Parks and Recreation, distributed copies of Ordinance No. 0-02-1372 which addresses the use of game fields. The Ordinance states that the fields are basically game fields; rental opportunities are available for two teams playing against each other. Dianne McWethy, Deputy City Manager, stated that the Ordinance has been in effect since 1998 and that the Parks and Recreation Advisory Board provides recommendations to the City Council related to this ordinance. Parks and Recreation Advisory Board Meeting June 7, 2004 Page 2 4. Discussion of Sneed Park Property Bid Councilperson Dolan requested that the Sneed Park Property bid item be placed on the Parks and Recreation Advisory Board agenda for discussion. Due to weather and questions related to the bids, the Sneed Park Property bid item was Tabled at the June 1, 2004, City Council meeting. A base bid and seven alternates were received. Staff recommended several alternates for consideration by the City Council. With the donations of the Colleyville Baseball Association and the Colleyville Girl's Softball Association the base bid and the recommended alternates are within the budget. The Association Presidents concurred that any changes to the Sneed Park Property bid would delay the process and stated that it had taken more than two years for this project to proceed to the bidding stage. Pete Riis moved to proceed with the Sneed Park Property bid, as outlined. Vince Rosen seconded the motion. The vote was unanimous. 5. Discussion of City Park Undeveloped Area Sam Jones from GSBS was charged with developing a concept plan for the undeveloped area of City Park with the following elements: historical pad sites, historical museum, recreation center, park maintenance building and parking circulation. Two public meetings and two focus group meetings were held to review several concept plans. Pete Riis, Parks and Recreation Advisory Board member, provided an overview of the discussions in the meetings, which resulted in the selection of two of the concept plans. Copies of these plans were distributed to members of the Parks and Recreation Advisory Board. Monica Walsh, Director of Parks and Recreation, stated there was no funding available at this time for any of the elements. Pete Riis moved that the selected concept plans be recommended to City Council. Connie Hampton seconded the motion. The vote was unanimous. 6. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. Staff and members of the seniors group toured four area senior centers. Connie Hampton, Parks and Recreation Advisory Board member, stated that the consensus of the seniors who toured was to not wait on a new building, but to renovate the former City Hall. 7. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Director of Parks and Recreation, presented a status report on current projects. Parks and Recreation Advisory Board Meeting June 7, 2004 Page 3 8. Citizen comments/presentations regarding items not on the agenda Tim Garcia, who does communication for the Colleyville Baseball Association Board, expressed concern about the June 7, 2004, decision to close the baseball fields during a scheduled tournament. 9. Adjournment Vince Rosen moved to adjourn at 7:55 p.m. and Chuck Thomas seconded the motion. The vote was unanimous. Respectfully submitted and approved: Jrl, 4c,\q \~.[J ) ~~ .>dj , x Ln.." Dixie S: Smith, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/2/04 Agenda # 3 Department: Parks and Recreation Subject: Discussion of the Citywide Donation Policy On April 6, 2004 City Council met and approved a Citywide Donation Policy. Currently there are policies for donations to the Colleyville Center, Colleyville Public Library and Colleyville Parks and Recreation Department. This Citywide policy will provide an overall template for each of the individual donation policies adopted by the advisory boards and committees. The attached Citywide Donation Policy will take precedent over any conflicts with the Colleyville Parks and Recreation Department's existing donation policies. Recommendation: Staff recommends the Parks and Recreation Advisory Board adopt the Citywide Donation Policy. Attachment: City of Colleyville Donation Policy City of Colleyville Donation and Transfer of Title Form Parks and Recreation Department Donation Policy Parks and Recreation Department Donation Form ACTION TO BE TAKEN ~ Discussion Only D Procedural Change D Possible City Council Policy Recommendation D Information Only Page Lof 1 CITY OF COLLEVILLE DONATION POLICY The City of Colleyville encourages donations to the City in support of its programs, services, collections and facilities, for the enhancement of Colleyville. The purpose of this donation policy is to provide a consistent and uniform policy for donation to the City of Colleyville; and to provide the donor knowledge of the policies under which the donation is given and accepted. All boards, commissions, committees, and City Council shall comply with this policy. All departments and employees of the City of Colleyville remain subject to the City of Colleyville Personnel Policy and Procedures Manual, however employees and departments shall comply with these policies. In the event additional policies of the Colleyville Center, the Library, the Parks Department, or any other City of Colleyville entity conflict with this City of Colleyville Donation Policy, this policy shall take precedent and supersede the policies of those entities. Donations from the Friends of the Library and the Library Foundation are exempt from this policy. The Librarian will report donations to the City Council. All donations shall be made to the City of Colleyville by use of the uniform City of Colleyville Donation and Transfer of Title form. Specifications including plans, drawings, photographs, or details pertinent to the donated item, including anticipated annual operating cost, shall be attached as a part of the form. All spaces on the form shall be completed or noted if not applicable. Any special stipulations, including location and use of a donation, shall be established in the Stipulation section of the Transfer of Title form. If no such stipulation is recorded on the form or the addendum as a part of that section, the City shall have the right to use the donation as determined by the City, free of encumbrances. The City reserves the right to refuse a donation. The donor reserves the right to withdraw the donation before formal acceptance by City Council. In a multi-item donation, items may be accepted on an item-by-item basis. Items donated for exhibit will be subject to a rotation of exhibit time in order to provide a variety of exhibits, and to protect items adversely affected by exhibition. The City shall have the right to determine times of exhibit. Proper preservation and care of donated item(s) shall be defined under Stipulations if necessary. The City of Colleyville shall not place a monetary value on a donated item; nor shall the City issue a receipt or record a monetary value that has been determined by the donor. Subsequent City insurance/accounting valuations necessary to meet standard city procedures are separate and apart from the donation process. When both the signature of the Donor and of the Mayor, representing the City Council's approval, complete the Donation and Transfer of Title document, the donation becomes the property of the City of Colleyville. A copy of the completed Donation and Transfer of Title form shall be given to the Donor as the donor's record of donation. Donations of funds are welcome. The City shall expend those funds on materials, equipment or projects acceptable to the donor if requested. Donated funds shall be deposited in donation fund accounts when defined, and shall not be intermingled with the General Fund or donation fund accounts of other departments, boards or committees. Funds and services-in-kind provided to City of Colleyville sponsored events Celebrate Colleyville and Colleyville Proud Clean Sweep shall comply with this policy in the form of a final report. Funds below $1,000 will be excluded from these policies. Loans of items shall not be accepted by the City of Colleyville. Exceptions for special items or events shall be evaluated by the City Council, and require approval by the City Council. CITY OF COLLEYVILLE DONATION AND TRANSFER OF TITLE I/We hereby give, assign, transfer, and set over to the City of Colleyville all of my rights, title, and interest in the materials described below: Funds Stipulations (if any) Specifications/Plans/Photos/Annual cost to city: Attached None_ I have read and understand the Donation Policy of the City of Colleyville, and accept the provisions of that policy. Signature of Donor(s) Date Date Address of Donor City State ZIP Phone Numbers: Home Office RECEIVED by Department or Board By Date Council Approval Date Resolution/Ordinance Number ACCEPTED for and in behalf of the City of Colleyville By Date Mayor, City of Colleyville Accession Number City of Colleyville Parks and Recreation Department Donation Policy Statement of Purpose The purpose of this policy is to provide a consistent basis for the consideration and acceptance of donations of equipment, structures, and/or cash to the City's Parks and Recreation Department. Definitions 1. A donor is a person or an entity that provides a gift, grant or contribution directed to a specific fund, project or event. Donations may include, but are not limited to, money, recreational and capital equipment, landscaping, structures, fencing and art. 2. Facility is all City of Colleyville parks, buildings and amenities. 3. Donation Fund is a special fund established for the purpose of cash contributions for the City of Colleyville's Parks and Recreation Department. Procedures 1. Any person or organization considering making a donation to the City of Colleyville's Parks and Recreation Department should submit a proposal, in writing, to the Parks and Recreation Manager or his/her designee. (See attached Donation Form.) 2. The proposal should include a complete description of the donation, and to the extent applicable, pictures and/or detailed drawings, preferred location of the donation and any necessary installation and/or construction details, value of donations and any stipulations concerning the donation. 3. The following guidelines will be used in consideration of the donor's request: A. The responsibility for all costs related to the design, construction, purchase and installation. B. The design of all donated items for public park use, exposure to vandalism, and wear due to exposure to extreme weather elements. C. Any necessary replacement or repair costs to the item will be the responsibility of the donor. 4. The Parks and Recreation Manager or his/her designee will review the proposal and make any comments and recommendations deemed necessary. 5. The donor must submit a request, in writing, to include the description, size, wording and proposed location of any donor plate to be placed on the donated item. The following guidelines will be used for the donor plate request: A. The donor will be responsible for all costs related to the design, construction, purchase and installation. B. All donor plates shall be made of bronze, or similar approved materials. C. The donor plate will be mounted on the item or as determined appropriate by the Parks and Recreation Manager or his/her designee. D. For the purpose of this policy, no donor plates that serve the purpose of advertising will be allowed. In cases where contributions have been in support of the Parks and Recreation Department, consideration will be given for approving the acknowledgment of the donor(s). 6. The Parks and Recreation Manager or his/her designee will forward all donation proposals along with comments and recommendations to the Parks and Recreation Donation Committee, which shall consist of the related committee members of the item donated and two (2) Parks and Recreation Advisory Board members. 7. The Parks and Recreation Donation Committee will review the proposed donation and make a recommendation to the Parks and Recreation Advisory Board. The Parks and Recreation Advisory Board will submit a recommendation to the City Council for final approval. 8. The City of Colleyville reserves the right to accept or reject any item submitted for approval. 9. The potential donor reserves the right to withdraw the proposed item at any time during the approval process. 10. All item(s) will be considered for acceptance on an item by item basis. 11. All accepted donations to the City's Parks and Recreation Department will become the property of the City of Colleyville and will be used at the discretion of the city. 12. The City of Colleyville reserves the right to modify or remove a donated item as determined necessary by the Parks and Recreation Manager or his/her designee for accessibility, safety and/or ease of maintenance should anyone or combination of the following occur: A. The donated item becomes a hazard to the general public as may be determined by the City. B. Another use more beneficial to the general public occurs. This may include park improvements or future development, relocation or park equipment/amenities or other use of the property deemed of higher benefit to the general public. C. The City, at its sole discretion, reserves the right to make use of the area should it be necessary for the installation of any public utilities or other public improvements, the relocation of which shall be the responsibility of the City, subject to notification by City of donor( s). 13. A permanent location may be designated in each park site where donations will be recognized with the item donated, the name of the donor and the date. 14 Cash donations will be deposited into a Donation Fund. The Parks and Recreation Donation Committee and the Parks and Recreation Advisory Board will make recommendations to the City Council for the expenditure of these funds. Amended 05/05/03 Colleyville Parks and Recreation Donation Form Proposed Donation Donor(s) Proposed Donation Description (Include a complete description and if applicable, photos or detailed drawings. Attach additional pages if necessary.) Donor's Estimated Value Preferred Location Stipulations For Office Use only Parks and Recreation Donation Committee D D D Parks and Recreation Advisory Board City Council Recommendation Approve Approve Approve D D D Denied Denied Denied Comments CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/2/04 Agenda # 4 Department: Subject: Parks and Recreation Discussion and consideration of Bowman-Melton Associates, I nc. proposal for update of the Citywide Trail System Master Plan The Citywide Trail system Master Plan was prepared by Bowman-Melton Associates in January 1999. Bowman-Melton Associates have prepared a proposal to update the Citywide Trail System Master Plan. Funding is available in the Voluntary Park fund for this proposal. On July 7, 2004, the Sidewalk Committee recommended approval of the proposal to update the Citywide Trail System Master Plan. Recommendation: Approval of up to $27,723 from the Voluntary Park Fund for Bowman-Melton Associates proposal. ACTION TO BE TAKEN o Discussion Only o Procedural Change C8J Possible City Council Policy Recommendation o Information Only Page Lot 1 II Bowman-Melton Associates, Inc. bicycle and pedestrian planners Proposal for Services June 15. 2004 City Of Colleyville Citywide Pathways System Update IloMTolMeIIon Amci:lIes (BMA) proposes to update the city of Colleyville's pathways system master plan in the framewort of the steps outlined herein. Resulting recommendations will address the potential for pedestrian and bicyclist connections citywide and to adjacent cities. The plan will help guide decisions on development and preservation of the City's resources with respect to parks. recreation. trolls. and open spaces. and their relationship to the city's residential and commercial interests. The updated plan wil aid the city in the development of its citywide non-motorized transportation and recreation system. Deliverables for this project include a bound report ouffining implementation recommendations; and an exhibit map showing planned. programmed and existing pathways within and adjacent to the city. PROJECT APPROACH BMA's comprehensive approach to non-motorized planning will result in an on- and off-road plan that considers existing resources and plans. as well as future needs. while maintaining flexibility for unknown circumstances. Input from city staff. citizen committees. and local citizens who have knowledge of local needs and resources will be critical to the successful development of this plan. BMA will worle closely with staff and designated stakeholders to identify critical planning issues and key resources. Existing city planning documents (comprehensive master plan. thoroughfare plan. part master plan. zoning and Iarid-use plan. current plans for major roadway projects. etc.) will provide the framewort to guide planning considerations. Field surveys and selected site assessments will be conducted during the project to gather data necessary for the on-street Bicycle Level of Service (BLOS) analysis and to update the team on local resources and current community development patterns. }" After the assessment data is evaluated. and compiled into a conceptual plan. it will be presented to city staff and key stakeholders for review and input. Emphasis will be given to the non-motorized transportation relationship to existing and planned developments. thoroughfares and greenway corridors. and their potential connections from the residential neighborhoods to existing and future schools. parts. and other key destinations throughout Bowman-Melton Assodates, Inc. P.O. Box 141318, DaUas. TIC 75214 blcyde and pedestrian planners Ph: 214-828-2144 Fax: 214-826-9222 the city. as well as potential connections to adjacent communities. Consideration will also be given to potential for integration with the capital improvements program. The current trail and sidewalk plan will be updated, refined and modified to include recommendations for on-street bicycle connectivity. resulting in a city-owned citywide non- motorized master plan for bicyclists and pedestrians. which wiD be presented to City Council for adoption and authorization to pubHsh the final document. The following proposed scope of work is based on discussions and follow-up conversations with city staff. SMA believes that given the firm's past experience with Colleyville. a plan can be prepared within approximately a ten-month time frame. with approval and publication by mid-2005. Phases and taslcs associated with the completion of the Coleyville Pathways System Master Plan Update project follow. PROPOSED SCOPE OF WORK A. Proiect Initiation I Data Collection 1. Kickoff meeting (coordlnoHon meellng IJ) to collect an avaDable data and develop detailed project timelines. City staff is to provide input specific to the pathways plan update. including: a. Citywide master plan. park moster plan. thoroughfare plan. land use map. C.I.P.. and other relevant documents. b. Locations of pathways bunt and planned since the previous Pathways Plan, as well as other potential developer-built pathways. c. A rlSt of any new major features and landmarks. including new schools. d. Adjacent cities' on- and off-street bicycle and pedestrian facilities and plans, if any; and land use plans. e. Status of SH-26 road plans. 2. Assess in-house City GIS information relevant to project. 3. Develop initial workng base maps. reflecting city information provided. B. Assessment of Current Conditions I. Prepare summary of updated information from task 1 (above) for use in plan development and final document. 2. Review avaiable Colleyville demographic data. Prepare summary table for use in final document. 3. Conduct site reviews of existing trails. sidewallcs and streets. Collect on-street data for BlOS existing conditions analysis. 4. Assess the currently planned hike/bike system corridors, and potential for other trails. (Remove trail # 11 from previous version of the plan.) Document the changed conditions for final draft report. 5. Identify and consider current and planned origil}6'ldestinations the plan may serve. using information about any new major features and landmarks obtained at kickoff meeting. 6. Consider adjacent cities' land use and bicycle and pedestrian facilities and plans, and incorporate connectivity where feasible. 7. Provide recommendations for additional treatments or project placeholders at key locations along the SH-26 corridor. Bowman-Melton Associates, Inc. P.O. Box 141318. OlIl1as. TX 75214 2 bicycle and pedestrian planners Ph: 214-828-2144 Fax: 214-826-9222 8. Conduct an existing conditions Bicycle level of Service (BlOS) analysis on selected streets which have potential to provide on-street bike connectivity throughout the city. using data colected in B.3. Using city-provided right-of-way data for thoroughfares together with CIP information, identify potential for incorporating space for bicyclists on-street in the near-term, while also providing recommendations for long-term bicycle accessibAity. C. Communitv Involvement 1. Attend a combined meeting with representatives of the Sidewallc/Trails Task Force and the SH-26 Advisory Committee. (coordlnaHon mlg '2) Document the feedback from these committees. 2. Conduct one citywide stakeholder meeting to provide the public with an opportunity to provide input on the current plan and identify other potential tran opportunities. (Public Meelfna .n Document pubic comments and feedback. D. 1. 2. 3. 4. 5. 6. E. 1. 2. 3. 4. Plpn Develooment I Refinement Coordination meeting with City staff during plan development and refinement to solicit comments, input and feedback on potential additions to and deletions from the previOUS Pathways Plan. (coordination mtg .3 at approx. 70%) Establish criteria to rank and prioritize potential corridors. .Map and rank corridors according to approved criteria. Document selection criteria, prioritization methodology. and findings. Update segment descriptions and miscellaneous elements from previous Pathways Plan. Develop master-planning-level cost estimates for troD component. Update the list of funding strategies and alternatives. Plan Adootion Refine Plan from feedback provided, and prepare for final staff review and approval. Provide final version in Word and PDF format for staff to present to Park Board for recommendation for adoption. (Pubic: Meeting .2) Provide final version in Word and PDF format with 1 large map for staff to present to City Council for adoption. (Additional meetings by request can be provided as additional services. if needed. See add-oltemative with the fee estimate below.) Publish and deliver up to 20 copies of the city owned final plan, along with one large mounted map exhibit, and one data CD with the document in Adobe™ PDF format. and digital mopping files compatible with the city's GIS system. Prooosed Fee Elements Phase A. Project initiation I data collection Phose B. Assessment of current conditions Phose C. Community Involvement Phose D. Plan Development I Refinement Phase E. Plan Adoption Total Proposed Lump Sum Fee: Plus reimbursable expenses - not 10 exceed: Estimated Project Total $ 4,320.00 10,780.00 2,230.00 6,485.00 2,370.00 ) >$26,185.00 $ 1 ,538.00 $27,723.00 Add-oltematives 1. Schematic level engineering cost estimates: (Will obtain quote if requested.) 2. Additional meetings, if requested, at prevailing hourly rates. Bowman-Melton Associates, Inc. P.o. Box 141318, Dallas, 1)( 75214 3 b1cyde and pedestrian planners Ph: 214-828-2144 Fax: 214-826-9222 Prooosed Tlmellnes . Data Collection - months 1-2 . Assessment of current Plan & conditions - months 1-5 . Community involvement - month 5 . Plan development and refinement - months 6-8 . Plan adoption - month 9 . Document pub6cation and distribution - month 10 Assumotions . Billing rates are $115.00lhr for Principal; $105.00/hr for Project Manager/Bicycle 8. Pedestrian Specia6st; $75.00/hr for GIS/Research Analyst. . Additional requested meetings will constitute additional services, and time required will be billed at the hourty rates shown above. . Site surveying. boundary work or legal descriptions are not part of this scope of work. . Construction documentation is not included in this scope of work. . Expenses including photography. telephone. or other miscellaneous out of pocket expenses are included in the proposed fee. . Expenses for mileage are estimated based on travel to/from DoBos. . Printing costs are estimates. with budget not to exceed amount stated above. . This proposal is valid for a periOd of 6O-days from date submitted. . References availoble upon request. For additional information or to arrange for authorization of professional services, please contact: Annie Melton. A.I.C.P.. President Bowman-Melton Associates, Inc. P.O. Box 141318 Dallas. TX 75214-1318 214-828-21<< Office 21 +826-9222 Fox amelton@bowman-melton.com J" Bowman-Melton Assodates, Inc. P.O. Box 141318, Dallas, 1)( 75214 .. b1cvde and pedestrian planners Ph: 214-828-2144 Fax: 214-826-9222 :g, (!l .!J! 'E ~,i- -'------~,_l- ,- I I ! 8 ~ :g, rc .9.l .€ co co '" i j ......i. I I I t2 co ~ R ; Ii I l "'- L ;ig,gi !(lI)!cc...... ; 'NO I ' .,. ... _...___....i-_ It> 0 0 ~ 0 '" It> M '" g '" co It> Ii') N In N .,; ... tF> "" .j Y> "" <t> '" t- - '" Q 0 , , ... 0 i ~ I I .... '" tF> I rJ 1 I: UJ. ~ tI) U') ...'.... .... i i -..1- ",0 '" .,---1 I ! ~ '" ~ €- " ., .. a ... .. ~ ~~ i I I i I co I . -0 Cll' -- '1::" j ~ - I 'u '" c.c. . : '" 'C:,2", I'" 'r:: ~ "'- a. ",' a. '" 0 (!l '" I'" Cll $.9 '~ '" : ol< - ~o. E I'" ~ "'0 c: -0 ".E Cll ~ c ,r:: "'.c '0 "" ill <Il c Iij] '" :zs 15 .9.l Cll ,.!!'!Q IF '" Cll <:l l::l '0: '" '"0 '" .!!l 0 0"" 0. '" 5 g ~ g. ,-g i ~ '.~ ' ~ ::> ~ .; 0.0 ~ ~ I.l!! 0. - '" '" 11- ~ 15 , '" - '0 "'"0' c - ii5 '5 '- '!l:"" 0. "" 'E ,Cll c C <I> C '11l 0 ilia. ,e ,,s 1 ill 5 cp 'E ~ ":.2 8J!! E .~ ~ ~ I~ ;~ liltS ti (0 : :.g ~ ~ ~~ ~ ,~ ; ~ U:5 e ::l l.b i CI ~ fa co 'E -e P m 2i 10 ~ e .9.l ~ ::s e;- -iJj o.'~ 0 ~ ~ f1 1-0 :.fl o u.. -a. .(C ~ E l! ~ 16 0 2 - a i C <V c u 0 '2 l!!. "'1 ~ .9 '" E 'Q, 3: <1>1 E ;l; l!! l'! '" 11l 15 ~ o - ~ a. (,()l~ ,- . CD .- ~ == - iE I'" - C --!! 0 ~ ~ ~ 'g 1:1 G .g .sg :g ~~ ~ ej'g' l5 13 m <<; ;:- 11= ,s c ~ C '" g!' g> ~ '" (!l ,.. C "0, 0 ill I (';'.l!! ~ ~ 19 .. fi5 ,t: ~ (tl l1'Iq~ c: 'y th [6l U) 0 tE '0 e! '15 w~:: Oil if;! C "C 1U m (j -' 0 0 3._ ~ 00) J::: t:: $; s;:.: };;.~ m r: >- ,! Cll - >- I ,~i.;g -a: l-a ~ ~ .x 0;::' E"' "0 ~I c l5 c ~ B J'15 2 2 ~ ~ 15 ~ :.51 ~ ~ F If.'! :6 ~ ~;: ,E'~ ~ ~ -~~ ~ 0.. ..... t: ru..o - ,;0;;:; 0- 0 ~ OJ ('Q "C'~ ~ 0' >+ m- -0 0 - e '" '" '" i'i '" '" !!! 0. - 0:: . 0 a. 0:: .- 1::1'0 C '" '" '0 () U ~ ~E~~ee~ 'c~~-cE ~O~~OC~ ~~~ 11 ~.5 E E a C a.I.2,1ji j.; ~IE "Oi"i !ll ~ !,S O'i : '2 ~ "5 ,12 0 0 ~ o ~ iiie 't:) ~ 0 ~ Il, <<ll=:: 1: c e - 5~ q;l ~ q, ~ c -g' co, Ri ~!....... :c u .. _ .2 to "01= g:,,l!1 0 Cll J!!,;::;, ~ ~ 8'.... 'X"" c: ~ 8' ~ 16 0>- C:' '" (/) ., .s - 0 a. c i: (p, ....1"'0 en t:I.J~'.o .. 0. ~ \ ID ~ .!2 0 ':J s: -Vj 8' c: IV 16: 1: ~ 5, e '" '" -ol'~ f6 :>''''ielIOl i ::l ~'eIl 'Ie $ 0. E "g' () g 1il .9: <Il ,g .c o 0 -, <D > ('j <e' cl "0, t'O ~ c: C - <<l = - >- G> '- -= G:i,.-e _ en - _ 0 2'.!!10."* "'-;:'''Ie j~el""''''::S 0 0::8 ~ ~ooo'Eoc g>~ III E"!1l-g c .a 0.. 'O~ "" "- :5 i , 0 <D;O 1:: t) ~ loi: 1:: (>> 1 m -- lti iii E l:::: t: 5 92 0 j 0> "g ::l * :;; ~ 'OJ 2! .~ -g"'1 Sll ~ ~ tOE g ~ B:~!Xl1 ~ i -5 5 ,g .s 2l ~ EE ~ 11 c - ~ .c. >..".. 0.; >oJ ~ (0:::1:1;3 m ..... \'0 O,:L.- ...., 0 (tJ CD 0 S ~ to U I I:: ;;~]j liilEo'o I;;'C'6 .,ooI2-E c:Ec'lii"O,!lJ2,,,,~,s'O Ol~'6"S gg !E ~ ~ ~~ -g18 fl'.a ~ ~I~'I~' ~ ~ ~ ~,~ ~I~ ~1:6 .. ~ @ ~ ~ ; -gP!~ g jj Co <<' :t (QI- -j 0 ._~::t 1./) n ! 10 Q.i ~ ij:: (,)"0 >:I) a. E ~ :::J <I}. ro, q) - .!. ::g ~ !l:, ~ Ii ~ Sl ,g! !!. .,;-i! :ll'il il a ~i,~ S -5 'al::Ii :v ::l C ~ ~ ~ ~-I ~ <ll e ~ ~ ~ ": -: .Q 'iii .. ~ j ~ :J'~!! E ~ ~ Sl 8<:: gill! oS g.:g a; is 5 .$ e ~ CL ~ " :gj III o:.c 3: C "0 "" Cll "",0 -if Q, '0 OC" '" "" 0 0 - '" " 0 0. Q, '" ..,; I - I 'j"'I"'t.d ~ I N It> <,,' "- Ii') .... N ~'" ~ ~ N '" :~ ,~ & '" Ol '" a.. j ~* .il! Ra: ~;:)1R ~Eu. 8i~ '6 ~ ~ ~i~ 0:5'0 ~2l " Q <f} ~ '" g g '" <f, ~8 ::;;" c ..,) ~.- ~ ~ dl-'; e~ w..~ - <ll.. (!)V1t:: ~..: '" !!! <> <: }l ! ~:I CC:_ 'C:: ro-- !~9:~~ E.., ~ III ~ 0: III Ql EO) Ql <Il ~~ ~E of "O'SID J!l .g g> CC~ 'C t1I ,- o..c: E ~ ~ '" .5 ~ Sill ~~ ... tI) 1 I I. i ~lt) 0 :5 It) ,fri ~ (0 N tit <I'> <I'> <ll <ll U. "" ., ~ o M O'! N &l r-- o ~. In , Iii ; I I i~r: ~ i i ~I~ tit <I'> 1 I I 1./)'0 ~.~ o (') r-- M o N r-- o M N N tj) <t) tI) tit fh ... '<I' N '<t N N , I ""1.1. , I i I ..--.f--<- ... ~ Qj o ~ .~ ~ rJ:~ ~ cc '<l" N (0 '0- .~~ ~ .S d:: "~.OO m ,:~ i Ti~ ~u{'5 Ol I-~ c'E ~ ~ IR~ ' IUU Ii .liH Hi "jlIU II ~%K~j Ul.~ ~'E~ a~g ei !~~ I ~ "'-'"; I ....' << Q).... - 1,J,l j 0"0., O! > >. S;; l {) '" 'l' ~'E E' :S 1ll 1Il"'2 a. 1ii~.S: ,12"~ <;lie ' {,)<::UlllQl~ .....- "''0- >1Il'fj 1t:<p,$2- ~.; z: 0 0>'" ... .:::: 0 ~ ,:;; c Cell"" i;; 0' - 0 !l '-,~ <P <P .5 -. a: :Q tIl 0 ,e <II ~ ~ ~ 51 Q15i'8 i .E- (/)'0 tIlC <P 0> ~g jo.c;:, 1Il-11 iil'OI.c:F :~ '0'0>:>15 C ~ ""...... 1$J!!8 0.8....... 1=15 <P'$ a; 'lii~ '~ ... . '" e (.) 1Il 0. . 1 ~E - ~ 0; 0.. "'< s:: ::; (.) c iii 0>_ CD 15 <:: -Ii:: ell 1Il > om!::",'" !l11ll Eai....:l .E Ii I~ ern ~ i s ~ ~ ~ f ~ 011l \5 .... .g ~ ~ ~ 1Il ~ ~ '_~ II.~ .!!! "" ala. 'i)' 0. E ~ E {,) :t:; .0 III - .9, N C .,;:; ~2~og:s ~8~jj~. ....I~i~ l'8i~~~ 8m --ow (()E _ c..... ~~ c-~o ~~ ~a.Q-::;~'" ~~Eo5 ,~-g~ o."E!l:i,!!? ll! ~ ~ '" ~ ~!l? .. CD g 8 i '5 () III tIl -g, oel ai E .$ i,' iii o <II 19 :U.- 0> -c s; '5 E ~ a. l;; ~ _:;J lIl' 1Il1't: "0 . :;::; .c: Cll .c: ..0 C ,,'$ '0 _ c lIt.- ;:, 0 ""'I' Q) C c I g> :O.c-OG} E!2 e 1lJ<( e fJ) - 0; ~ ~-> c: ~lE ro c: ~ 0> 0'; _ ..... . E (Q *"1 Q) <<1 ....... CQ.- ~ (l1 0: '-.) d> o ,f; c d III 0 _ N .lL .., '0 _ C - 0. .. 1:1'!;; C 9 s: ill- c- -"'0 ,'(j'~'> _ l:""!.l $'\:'2.12 j'~ 0> _ :> "' '" :g 0 <II :t: ~ >. 0 or II ~ c Q) lIl' 0 .... 0. 2- 0 S;!.l,;.l!Z~.O~EU)"O:'5a,! EE~fi I'corti.!: ,Q)I- :g $ u ~ 0) ~ ;. E ~ :gl Q) $ '2 t c € g ~~:~ 'i;j I 1! 1!:1 ...... ~ c ~ ~~ 0 - -l c: :>.:J - 0 8 .. 01..... m 4) l - '..... .'" (i) '5 g>'" c '2 Q 1:1 Ei 0 '" 1:: ." i\i .... <.> <0 -"0 ,E i ~ Q-gE e ~ ~ t:l1Il ~ ~'Q 5 &.~i e.o ~ ~E 100Ifi -6 13 g>,g e- ~ i -g ~ ",1-6 '5 g. ~ l: 1 '5 ~ ';:, ~ cl ~ I! -3 i ~} .~ ~ ~ lt8:-3 ~}.~: () B ~ 8 ! Ii' ~ I~ ui t: ,Q % <.l '" c3 ~ ~ ""' " (t a. <Il E III 2' .O'! co (') "" ~ <n It) N It) "" N '" N <Ii> '<t N 1{} N , -g "'II~~ t\l '" iii ~ I~ '>-!!J .S; j 0 !,',5 f{ ! '<.i .... ~ fft !~E ~ l~ 'It ~ i.p Cl. (j) I.:: :Iii $2 ~ S ~s ;--. I !~ ~ ~ i~~~:g e a. ~1J2 U a. ,- i!'I'lii-g '0 ! tU ....~ E ... i O).i ~ 0 1ii I,E ~I.E ,~ l'tt o<[u... ~ <<l ! l)) JilO w ,~ !~ :iSla. III 1:: i (.) ::11"0 (J <I> :=~lij c: rn ,.0 (\l- d:=15-g~ .... g",,,,, $ .15 .., 15i".;<'O g 0,'- -.-g eil,~~rJ E <pcll'!o.'O e > ,9 III 0 <l) ...... -iii>"O-o c ~"O(5~'> (U I..::: C t: 0 0 0: <il- ~I;:='" III e; &i EI'i2 g <ll .e ~1 0 o~ > :;)..0 <p n; E! 01 e 0 c: cr gja. ~Ia.(.) ,~, N ("") 1:1 <ll '0 ';;; e a. "'" (.) 15 '0 j '" Q) OJ '" a. ~ .. C _0. '" C U .... li) t~ 0.. 5.:1$ ? 0 >-Eu... ~~g t) >- 'fl:i _"'x o ~ - ~~~ 03;;: -$ 0 ~8. 8 '" " " "' .ol; 12 ~ ~8 ::;", i: ' ~~ ~~ (l)~ <'> .. co .. ~7f tL "g"i5il j ~Ii~ :! ~ ! Ji .. i! ... .. ~ ~ ! ~ N , ... .. '" 1!,~ ~ ~ - ~' C) e" ll:: It~ ~ ~ .1 .. :I!'., <I; ,I 'll.a. fi~ l.~~ ~ !i! o';,~ ~I;= ! (,).0 ~c!!l Ifl .- Cl ~i .. ~ ~ {ii 'ii~:6 oi:6"J "i'1i ~ fio" 00 l!. ~.!1 ~ ~~J -s.. ~"2 ~ ..1 Q.- )" 8:l5 lE ~ - o ,ll! _ Q..SP a.~'" il~ ! .!I f i~J J it- ~ 18 ~~I: :f.. ~ Ii I ~ Ol~ CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/2/04 Agenda # 5 Department: Parks and Recreation Subject: Prioritizing Parks and Recreation Projects On August 4, 2003 Park Board members established the following priorities: Recreation Center 1 McPherson Park Phase 1 2 Park Land Purchase 3 (t) Sneed Property 3 (t) Cottonbelt Trail Phase 3 4 Pleasant Run Park Phase 2 5 (t) Little Bear Creek Trail Extension 5 (t) Senior Center 5 (t) McPherson Park Phase 2 6 ADA Improvements 7 McPherson Park Phase 3 8 Longwood Trail 9 Park Maintenance Building 10 Bransford Park Phase 2 11 (t) McPherson Park Phase 4 11 (t) Adjacent Hike and Bike Trails 12 Uniform Park Signage 13 New Tennis Courts 14 Heritage Middle School Football Lights 15 ACTION TO BE TAKEN D Discussion Only D Procedural Change ~ Possible City Council Policy Recommendation D Information Only Page Lof 2. Prioritizing Parks and Recreation Projects August 2, 2004 Page 2 of 2 Staff will be making a presentation concerning potential Parks and Recreation Capital I mprovement Projects. The Parks and Recreation Advisory Board will discuss the projects and rank them. Projects presented include: ADA Improvements Bransford Park Phase 2 Cotton belt Trail Phase 3 Little Bear Creek Trail Extension Longwood Trail McPherson Park Phase 1 Phase 2 Phase 3 Phase 4 Adjacent Hike and Bike Trails Park Maintenance Building Park Land Purchase Pleasant Run Park Phase 2 Recreation Center Senior Center Uniform Park Signage New Tennis Courts The prioritized City Council General Fund and CIP Utility Projects are listed on the next page. CITY OF COLLEVILLE Possible General Fund Projects (Funded by tax rate and related cash) _iliI',li~_'~~>"'":I~~1~~~~~i", , ~"r;r:::tt. '~:'">>Mm~~', 'fr~Lf~:~,,\~ ii ~q~~", '>a--~"'~-,~ -~ ~t >+~,(, '-lK"li:"l_~_~","~""'l''' i\fm",(),.,c ,"'1,'", "'''''II"fu'''''' ~""'1."'> ,,(;~y )!lii.tl!."." ,,"'"!,l":,,~" ~,-'foM:&'. "'~~ !'; ~ ~ ,t;.!l/. {~;i . ,,"''''- _~ _,_!:,,, l:....c ..J~! l.~ _ ..r.""""",, ~ ~ Tara Subdivision Street Rehabilitiation Church Street Bedford Drive retaining wall Subtotal: Sidewalks Pleasant Run $ Assorted locations $ Thompson Terrace (Sect. I & II) Bransford Elementry $ Colleyville EI8IT1entry $ Bedford Road Subtotal: $ ~ Landscaping Overhead Utility Relocation Option 1 (full corridor) Option 2 (Business and full easement) Option 3 (Business only) Option 4 (creek to creek) OptiOll 5 (Intersection and full easement) Option 6 (Intersections only) Subtotal: $ 3,576.872 $ 7,923,669 $ 1,980,000 $ 227,000 $ 13,707,541 174,500 230,000 117,500 58,600 TBD 580,600 $ 2,200,000 TBD $ 18.950,000 $ 10,950,000 $ 8,650,000 $ 13,465,150 $ 5,700,000 $ 2,250,000 TBD ~ Central Fire Station $ 4,183,000 Subtotal: $ 4,183,000 Eauioment Outdoor Warning System $ 300,000 Subtotal: $ 300,000 Parks Senior Center McPherson Park $ 1,100,000 $ 1,800,000 Subtotal: $ 2,900,000 TOTAL: $ 21,671,141 CITY OF COLLEVILLE Possible CIP Utility Projects (funded by Utility rates and related cash) Ground Storage Tank (5 MG) HighILow Pressure Main TRA Feeder Main Felps, Acuff, Greenbriar, West waterlines SH26 Utility Relocation John McCain & Oak Knoll Water Lines Warwick & John McCain Water Lines Westcoat Transmission Line TOTAL: $ 4,905,000 $ 693,480 $ 919,948 $ 392,357 $ 4,855,500 $ 271,123 $ 301,603 $ 453,600 $ 12,792,611 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/2/04 Agenda # 6 Department: Parks and Recreation Subject: Recreation, Athletic, Tennis and Seniors' Report I. Recreation A. During the months of June and July approximately 375 youth and adults have participated in youth development and adult enrichment programs. B. On June 4, approximately 150 people attended the performances of Critterman and David Chicken at Colleyville City Park. II. Athletics A. During the months of June and July approximately 560 youth have participated in summer athletic programs. B. The Parks and Recreation Department co-hosted the 2004 TXU Games of Texas. The Department was responsible for track and field which had approximately 4,000 athletes, 5,425 paid attendance, and 400 volunteer shifts. III. Tennis A. During the month of June and July approximately 335 tennis players participated in group or private lessons at Colleyville City Park. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation i:8J Information Only Page L of 2. Recreation, Athletics, Tennis and Seniors' Report August 2,2004 Page 2 of 2 IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Center. They had 154 participants enjoy the luncheons in June. B. At the June 30,2004 Capital Improvement Program (CIP) meeting, City Council authorized the hiring of an architect to work on a design for a $1.2 million senior center. June and July Classes Participants Revenue Recreation Adult Enrichment 9 45 $2,090 Youth Development 24 330 $18,233 Tennis 21 335 $12,772 Athletic Programs 14 560 $35,367 Senior Adults 9 20 $0 Special Events 1 150 $0 Reservations 26 NA $444 Volunteers 350 1400 hours NA Totals 52 1,397 $68,906 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/2/04 Agenda # 7 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTON BEL T TRAIL Project Description: Consultant: Contractor: Status: Substantial Completion: Construction of the of Cotton belt Trail Mesa Design Group ACC, Inc. Under construction Spring 2004 COTTON BEL T TRAIL. PHASE II Project Description: Design of Cotton belt Trail Phase II Consultant Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Spring 2005 ACTION TO BE TAKEN o Discussion Only o Procedural Change o Possible City Council Policy Recommendation [g] Information Only Page :Lof 2. Park Operations and Capital Improvement Status Report August 2, 2004 Page 2 of 2 SNEED PROPERTY Project Description: Consultant Contractor: Status: Substantial Completion: Construction of practice baseball and softball field Newman, Jackson, Bieberstein Landscape Architecture Dean Construction Under Construction Spring 2005 CITY COUNCIL ACTION In June, City Council approved the Sneed Park Property item. In July, City Council reviewed the City Park Concept Master Plan. COLLEYVILLE CHAMBER LEADERSHIP CLASS The Colleyville Chamber Leadership Class raised monies to renovate the Nature Center playground access points. Staff will be moving forward to City Council with this funding in addition to funding from the Voluntary Park Fund account to make the improvements.