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HomeMy WebLinkAboutTax Increment Finance (TIF)-Agenda Packets-7/28/2004 city Of Texas PUBLIC NOTICE THE COLLEYVILLE TAX INCREMENT FINANCING DISTRICT BOARD WILL BE MEETING ON WEDNESDAY, JULY 2S, 2004, AT 7:00 P.M. IN THE COUNCIL CHAMBERS AT THE COLLEYVILLE CITY HALL, 100 MAIN STREET, FOR THE FOLLOWING PURPOSE: 1. READING AND PUBLIC HEARING - Resolution R-04-01 - Approval of the Minutes of the Tax Increment Financing District Board of Directors meeting held on April 1, 2003 r) L. READING AND PUBLIC HEARING - Resolution R-04-02 - Appointment of a Tax Increment Financing District Board of Directors Vice Chairman 3. Overview of the City of Colleyville Tax Increment Financing District 4. READING AND PUBLIC HEARING - Resolution R-04-03 - Ratifying Tax Increment Financing District Board of Directors agenda action for the meeting of July 28, 2004 5. Adjournment I certify that the above notice was posted on the Bulletin Board at City Hall on July 22, 2004, at 5:00 C~ingleton City Secretary 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 RESOLUTION R-04-01 A RESOLUTION APPROVING MINUTES OF THE TAX INCREMENT FINANCING DISTRICT BOARD OF DIRECTORS MEETING WHEREAS, the Colleyville Tax Increment Financing District Board held a meeting on July 28, 2004. NOW, THEREFORE, BE IT RESOLVED BY THE TAX INCREMENT FINANCING DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the minutes of the Tax Increment Financing District Board of Directors meeting held April 1 ,2003, are hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2004. COLLEYVILLE TAX INCREMENT FINANCING BOARD Chairman ATTEST: Secretary MINUTES OF THE COLLEYVILLE TAX INCREMENT FINANCING DISTRICT BOARD OF DIRECTORS MEETING APRIL 1, 2003 The Tax Increment Financing District Board of Directors meeting was called to order by Chairman Brad Rice on April 1, 2003, at 5:02 p.m. ROLL CALL: Directors Drenda Witt, Ret Stansberger, John Eubanks, Jane Sanford, Larry Darlage, Brad Rice, Donna Arp, and Ginny Tigue were present. City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Finance Director Terry Leake and City Secretary Cynthia Singleton were also present. Director Joe Hocutt was absent. 1. READING AND PUBLIC HEARING - Resolution R-03-05-Approval of Minutes of the Tax Increment Financing District Board of Directors Meeting held on March 20, 2003 Chairman Brad Rice opened the public hearing and read Resolution R-03-05 in its entirety. There was no one present wishing to speak concerning this item and Chairman Rice closed the public hearing. Director Tigue moved to approve Resolution R-03-05. Director Witt seconded the motion. Ayes: Directors Witt, Stansberger, Eubanks, Sanford, Darlage, Rice, Arp and Tigue Nays: None Chairman Rice declared the motion carried. TAX INCREMENT FINANCING DISTICT MINUTES APRI L 1, 2003 2. READING AND PUBLIC HEARING - Resolution R-03-06 - Approval of Tax Increment Reinvestment Zone #1 Capital Improvement Program Chairman Brad Rice opened the public hearing and read Resolution R-03-06 in its entirety. There was no one present wishing to speak concerning this item and Chairman Rice closed the public hearing. Finance Director Terry Leake provided an overview of the Tax Increment Reinvestment Zone #1 Capital Improvement Program. Discussion ensued regarding the Grapevine-Colleyville Independent School District hold harmless agreement, the payout timeline and the Church Street West development. Director Witt moved to approve Resolution R-03-06 conditioned upon the approval of the Tarrant County Hospital District Board's approval. Director Eubanks seconded the motion. Director Witt withdrew the motion and Director Eubanks withdrew the second. Director Tigue moved to approve Resolution R-03-06 with the proviso that the Tarrant County Hospital District Board's participation shall be contingent upon the approval by the Tarrant County Hospital District Board's of the amended Project Plan. Director Eubanks seconded the motion. Ayes: Directors Witt, Stansberger, Eubanks Sanford, Darlage, Rice, Arp and Tigue Nays: None Chairman Rice declared the motion carried. 3. READING AND PUBLIC HEARING - Resolution R-03-03 - Amending Resolution R-02-3 and Approving the amended the Tax Increment Financing (TIF) District Project Plan Chairman Brad Rice opened the public hearing and read Resolution R-03-03 in its entirety. There was no one present wishing to speak concerning this item and Chairman Rice closed the public hearing. 2 TAX INCREMENT FINANCING DISTICT MINUTES APRIL 1,2003 Director Arp expressed gratitude to the Commissioners for their vote of support. Director Arp moved to approve Resolution R-03-03. Director Stansberger seconded the motion. Ayes: Directors Witt, Stansberger, Eubanks Sanford, Darlage, Rice, Hocutt, Arp and Tigue Nays: None Chairman Rice declared the motion carried. 4. READING AND PUBLIC HEARING - Resolution R-03-07 - Ratifying Tax Increment Financing District Board of Directors agenda action for the meeting of April 1, 2003 This item was not needed. 5. Adjournment There being no further business before the Tax Increment Financing District Board of Directors, Chairman Rice adjourned the meeting at 5:32 p.m. APPROVED THIS AYES, DAY OF NAYS AND 2004, BY A VOTE OF ABSTENTIONS. Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary 3 TIF BOARD CC@nce AGENDA BRIEFING J("X015 MEETING DATE: 07/2S/04 CITY MANAGER ITEM#: 2 DEPARTMENT HEAD RESOLUTION # : R-04-02 FINANCE REVIEW i Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Appointment of a Tax Increment Financing District Board of Directors Vice Chairman Reading and Public Hearing On December 31, 2003, Vice Chairman Donna Arp, whose term expires December 2004, resigned from the Tax Increment Financing District Board of Directors. (See attached). On January 20, 2004, the City Council appointed Councilman Rich Hendler to fill the unexpired term on the Board. (See attached). As per the Tax Increment Financing District By Laws, Article III, the officers of the Zone shall consist of a chairman, a vice chairman, a secretary, and such other officers as the Board of Directors may from time to time elect or appoint; provided however that the City Council may on an annual basis, appoint the chairman whose term shall begin on January 1. One person may hold more than one office, except that the chairman shall not hold the office of secretary. Terms of office for officers, other that the chairman, shall not exceed two years. (See attached). On the basis that the Tax Increment Financing District Board of Director's terms expire December 2004, the board will need to appoint a Vice Chairman to serve until December 2004. Attachments . Vice Chairman Donna Arp's resignation letter dated December 17, 2003 . Resolution R-04-2297 . Excerpts of the Tax Increment District By Laws . Resolution R-04-02 f5)~~~~WJ[E~ !fl] JAN 6 3lO4 lW December 17,2003 CITY SECRETARY'S OFFICf The Honorable Joe Hocutt City of Colleyville P.O. Box 185 Colleyville, Texas Dear Mayor Hocutt, At a November council meeting, I stated that I support your desire to have fresh faces and voices helping to lead the city of Colleyville in respect to board appointments and board commissions. I also stated that in order for you to achieve your stated goal. I would resign my current appointment to the Tax Increment Financing Board of Directors. I am fully aware that in no way does my appointment as Colleyville's former mayor to this board reflect any violation of the City Charter or Rules of Procedure. However, I maintain that your reasoning is sound; there, I am submitting my resignation effective December 31 , 2003 to the aforementioned board of directors. I wish you full success in your goals for Colleyville, and admire your tenacity throughout much criticism. I believe Colleyville will be better for having your leadership. Best regards, ~~~ Donna Arp RESOLUTION R-D4-2297 A RESOLUTION APPOINTING A MEMBER TO THE TAX INCREMENT FINANCING DISTRICT (TIF) BOARD OF DIRECTORS WHEREAS, one position has become vacant due to the resignation of one of the members. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the City Council hereby appoints the following person to fill the unexpired term and serve until December 2004. . Rich Hendler AND IT IS SO RESOLVED. PASSED BY A VOTE OF ~ AYES, 0 NAYS AND ON THIS THE .:J.I;'H.. DAY OF rb AlA....] D ABSTENTIONS 2004. A~~~ Cynthia Singleton, TRMC City Secretary Section 6. Conduct of Business. At the meetings of the Board of Directors, matters pertaining to the purposes of the Zone shall be considered in such order as from time to time the Board of Directors may determine. At all meetings of the Board of Directors, the chairman shall preside and in the absence of the chairman, the vice chairman shall exercise the power of the chairman. The secretary of the' Board of Directors shall act as secretary of all meetings of the Board of Directors, but in the absence of the secretary, the presiding officer may appoint any person to act as secretary of the meeting. City staff shall provide notice of meetings and prepare meeting agendas. Within five days following each Regular and Emergency Meeting, a copy of the minutes of the meeting shall be submitted to the City Secretary of the City. Section 7. Compensation of Directors. Directors as such shall not receive any salary or compensation for their services, except that they shall be reimbursed for their actual expenses incurred in the performance of their duties hereunder. Section S. Attendance. Board members shall make every effort to attend all Regular and Special meetings of the Board and/or Committees. The City Coun~il may replace a City appointee of the Board or request replacement of an appointee from other taxing jurisdictions for non-attendance. ARTICLE III OFFICERS Section 1. Titles and Term of Office. The officers of the Zone shall consist of a chairman, a vice chairman, a secretary, and such other officers as the Board of Directors may from time to time elect or appoint; provided however that the City Council may, on an annual basis, appoint the chairman whose term shall begin on January 1. One person may hold more than one office, except that the chairman shall not hold the office of secretary. Terms of office for officers, other than the chairman, shall not exceed two years. All officers, other than the chairman, shall be subject to removal from office, with or without cause, at any time by a vote of a majority of the entire Board of Directors. A vacancy in the office of any officer, other than the chairman, shall be filled by a vote of a majority of directors. Section 2. Powers and Duties of the Chairman. The chairman shall be the chief executive officer of the Board of Directors and, subject to the approval of the City Council, he/she shall be in general charge of the properties and affairs of the Zone and shall preside at all meetings of the Board of Directors. Section 3. Vice Chairman. The vice chairman shall be a member of the Board of Directors, shall have such powers and duties as may be assigned to him by the Board of Directors and shall exercise the powers and duties as may be assigned to him by the EXHIBIT A R-98-1 RESOLUTION R-04-02 A RESOLUTION APPOINTING A TAX INCREMENT DISTRICT BOARD OF DIRECTORS VICE CHAIRMAN WHEREAS, in accordance with Tax Increment Reinvestment Zone Number One, the City of Colleyville, Texas By Laws related to the Titles and Terms of Office for the Directors; and WHEREAS, a vacancy exists for the Tax Increment District Board of Directors Vice Chairman. NOW, THEREFORE, BE IT RESOLVED BY THE TAX INCREMENT FINANCING DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Director is hereby appointed to serve as Vice Chairman of the Tax Increment Financing District Board of Directors with a term expiring as of December 31,2004. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2004. COLLEYVILLE TAX INCREMENT FINANCING DISTRICT BOARD Chairman ATTEST: Secretary cit~. Q( ~ TIF BOARD CC~~~nce AGENDA BRIEFING iL~X,,$ REPORT FINANCE REVIEW Previous Action: None MEETING DATE: I 07/2S/04 CITY MANAGER ITEM # : 3 DEPARTMENT HEAD I DEPARTMENT: FINANCE SUBJECT : Overview of the City of Colleyville Tax Increment Financing District Background Terry Leake, City of Colleyville Finance Director, will give a brief overview of the City of Colleyville Tax Increment Financing District. Attachments . 2003 Annual TIF Report . TIF Project Rollforward Schedule . 2003 Tax Year /2004 Fiscal Year TIF Account Summary Listing TIF REPORT FISCAL YEAR ENDED SEPTEMBER 30, 2003 REVENUES: TAX INCREMENT REVENUES CITY OF COLLEYVILLE GRAPEVINE COLLEYVILLE ISO TARRANT COUNTY TARRANT COUNTY COLLEGE DISTRICT TARRANT COUNTY HOSPITAL DISTRICT TOTAL EXPENDITURES: SERIES 2000 BOND PAYMENT SERIES 2001 BOND PAYMENT SERIES 2002 BOND PAYMENT TIF AGREEMENT PAYMENT VILLAGE AT COLLEYVILLE TOTAL $201,924 $840,325 $167,989 $81,008 $134,868 $1,426,114 $147,252 $340,176 $47,793 $42,929 $578,150 DEBT SERVICE SCHEDULE SERIES 2000 TAX NOTES FISCAL PRINCIPAL INTEREST TOTAL YEAR 2004 $670,000 $130,670 $800,670 2005 $705,000 $96,286 $801,286 2006 $740,000 $59,523 $799,523 2007 $780,000 $20,280 $800,280 TOTAL $2,895,000 $306,759 $3,201,759 SERIES 2001 CERTIFICATES OF OBLIGATION FISCAL PRINCIPAL INTEREST TOTAL YEAR 2004 $0 $340,175 $340,175 2005 $0 $340,175 $340,175 2006 $350,000 $332,650 $682,650 2007 $365,000 $317,278 $682,278 2008 $380,000 $300,880 $680,880 2009 $395,000 $283,443 $678,443 2010 $415,000 $265,736 $680,736 2011 $435,000 $247,456 $682,456 2012 $450,000 $227,870 $677,870 2013 $475,000 $207,057 $682,057 2014 $495,000 $184,985 $679,985 2015 $520,000 $161,380 $681,380 2016 $545,000 $136,080 $681,080 2017 $570,000 $108,750 $678,750 2018 $600,000 $79,500 $679,500 2019 $630,000 $48,750 $678,750 2020 $660,000 $16,500 $676,500 TOTAL $7,285,000 $3,598,665 $10,883,665 SERIES 2002 CERTIFICATES OF OBLIGATION FISCAL PRINCIPAL INTEREST TOTAL YEAR 2004 $25,000 $31,363 $56,363 2005 $25,000 $30,363 $55,363 2006 $30,000 $29,263 $59,263 2007 $30,000 $28,063 $58,063 2008 $30,000 $26,780 $56,780 2009 $35,000 $25,222 $60,222 2010 $35,000 $23,473 $58,473 2011 $35,000 $21,723 $56,723 2012 $40,000 $19,848 $59,848 2013 $40,000 $17,922 $57,922 2014 $45,000 $15,956 $60,956 2015 $45,000 $13,876 $58,876 2016 $50,000 $11,647 $61,647 2017 $50,000 $9,272 $59,272 2018 $50,000 $6,860 $56,860 2019 $55,000 $4,288 $59,288 2020 $60,000 $1,470 $61,470 TOTAL $680,000 $317,389 $997,389 C) -t -t -t 0 :tI I> I> I> .... 1>0 I> :tI :tI :tI -t "0 W "0 :tI :tI :tI -< :tI...... lT1 I> I> I> mo .... -t <: z z z 0 W.f>. -t:r .... -t -t -t -., f\)...... lT1 Z lT1 c:...f\) :tI lT1 0 0 0 0 z 0 lT11> I 0 0 0 0 -t 0 -.,~ 0 c c c r- .... 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N :r " -.. <:> ~ :; <:> 'g 'g 5 ~ '" '" ~ " ~ '" a " " CD ... .. in ... ~ ~ ... ~ '" co .. m '" i 0 CD ~ '" ~ Co> '" CD '" 0 -"f '" .. ~ ;., w '" '" '" '" ~ <0 N ~ .. m ~ N -.. <:> <:> <:> .. -8 'g 'g 'g ~ ,- '" [ CD '" '" -< ... ... ~ ~ b .. ~g 'g ~ ~ 0 ~ :J ~ ir &' s' 0> m '" -.. .. ~ ~ ~ g-~ '" ~ ~~. en .. .. i .... -. :.. '" .. .. '" ~ ~ ~ en m ... <0 m '" i oil!. .. m N ~ <:> '" ~ ... -.. ~ <:> <:> <0 -" .. .. ~ ~ ~8 'g 'g 'g ~ { i ~ '" ",IE .. [ .. .. .. ~ . .. '" ~ ~ ... <0 III g N ~ ... '" <:> <0 a '" ~ 'g 'g ~ ~ ~ 1:.... '" iil ~ N .. .. -.. n' co ~ '" -~ N ~ -.. ~ -~ .. 'g 'g "g ~ 1: ~r '" iil r j: N '" -.. .. .. i 0> m m &,lil' ... m '" <:> -.. ~ '" <:> :J ., C "g -g 'g q ~ RESOLUTION R-04-03 A RESOLUTION RATIFYING TAX INCREMENT FINANCING DISTRICT BOARD OF DIRECTORS AGENDA ACTION FOR THE MEETING OF JULY 2S, 2004 WHEREAS, the Colleyville Tax Increment Financing District Board has taken action on certain items on the agenda. NOW, THEREFORE, BE IT RESOLVED BY THE TAX INCREMENT FINANCING DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by the Tax Increment Financing District Board of Directors action under Business this date and not otherwise adopted by Resolution, as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2004. TAX INCREMENT FINANCING DISTRICT BOARD OF DIRECTORS Chairman ATTEST: Secretary