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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-12/1/2003 CHy Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, December 1, 2003 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. I AGENDA I I NUMBER AGENDA ITEM 1. Call to order 2. Approval of the minutes 3. Discussion and consideration of Eagle Scout Project 4. Presentation by Lifetime Fitness 5. Recreation, Athletics, Tennis and Seniors' Reports 6. Park Operations and Capital Improvement Status Reports 7. Citizen comments/presentations regarding items not on the agenda* 8. Adjournment *(ThiS time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on November 26, 2003 J2 ' I IdaAJra/rfJ.'/ U/nvr\oA) citY Of n~ p;ft Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, November 3,2003 7:00 p.m. Jim Messina called the meeting to order at 7:03 p.m. on Monday, November 3, 2003 at the Parks and Recreation office. ROLL CALL: Councilwoman Elaine Dolan, Nancy Coplen, Meg Davis, Chris Foy, Jim Messina, Pete O'Brien, Vince Rosen Chuck Thomas and Gil Turner ABSENT: Bill Mitchell and Mayor Pro Tem Ginny Tigue STAFF: Dianne McWethy, Deputy City Manager, Monica Sue Walsh, Director of Parks and Recreation, Craig Dishman, Recreation Supervisor and Barbara Werner, Administrative Secretary 1. Call to Order 2. Approval of the September 8, 2003 and September 17, 2003 Minutes Chuck Thomas moved to approve the September 8, 2003 and September 17, 2003 Parks and Recreation Advisory Board Minutes. Pete O'Brien seconded the motion. The vote was unanimous. 3. Citizen comments/presentations regarding items not on the agenda. (This item was moved up from number 6 on the agenda) Norm Cox, Past Chairman of Covenant Christian Academy Board of Trustees, invited the board to sit down and explore how the City and Covenant Christian Academy could possibly partner together to develop athletic fields from the 8 acres of undeveloped land behind the school. Parks and Recreation Advisory Board Meeting November 3, 2003 Page 2 4. Discussion and consideration of proposed donation from Nancy Fry. Monica Sue Walsh presented the donation form from Nancy Fry. Ms. Fry proposes to donate a live oak tree and permanent memorial marker honoring Mr. Ray Hebert to be placed at City Park. After discussion by the board, Gil Turner moved to approve the donation from Nancy Fry. Vince Rosen seconded the motion. The vote was unanimous. 5. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 6. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Director of Parks and Recreation, presented a status report on current projects. 7. Adjournment Chuck Thomas moved to adjourn at 7:50 p.m. and Meg Davis seconded the motion. The vote was unanimous. Respectfully submitted and approved: '~.~!I" ~.t(}t1t4~.IX/ Barbara Werner, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREATION Meeting 12/1/03 Agenda # 3 Department: Parks and Recreation Subject: Discussion and consideration of Eagle Scout Project Peter Wolber will present an Eagle Scout Project to build benches for Pleasant Run Soccer Complex. ,c C8J Information Only o Procedural Change C8J Possible City Council Policy Recommendation ACTION TO BE TAKEN o Discussion Only Page Lof 1 Proposed Eagle Project Scout: Pete Wolber, Troop 28, Colleyville Proposed Project: Rough Hewn Cedar Benches Location: Pleasant Rllll Park Dare: Willrer2003flOW Overview: I plan to build and install two or three benches (depending on the amount of donations raised) ill a portion of Pleasant Run Park in Colleyville using materials donated by busillesses and individTh.1.ls and labor from Troop 28. ' My prC!.lect will be of benefit to the community by providing a place for walkers or joggers to sit and relax under the shade of near by trees. It will also provide an additional area for soccer fans to sit and watch games. Bench Description: The bench design is based on benches at the F Oft Worth Japanese Gardens. These benches are sturdy as well as very attractive. Each bench is constructed from rough hewn cedar and measures 48mches wide, 20 inches deep, and 20 inches high. Four 4x4 treated wood corner posts will support the bench. The treated wood will slow deterioration of wood at ground level. Each bench will be placed over a 60 inch by 26 inch concrete pad 4 inches thick. The concrete pad will avoid erosion and ease lawn maintenance around the benches. 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' ~ CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 12/1/03 Agenda # 4 Department: Parks and Recreation Subject: Presentation by Lifetime Fitness Lifetime Fitness will give a presentation of their new facility. ~ Information Only D Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lot 1 CITY OF COLLEYVILLE PARKS AND RECREATION Meeting 12/1/03 Agenda # 5 Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Seniors' Report I. Recreation A. On November 9, approximately 75 youth participated in Texas Junior Anglers at the Colleyville Nature Center. II. Athletics A. On November 16, eighteen youth participated in the Skyhawks pre-season Basketball Clinic. III. Tennis A. During the month of November, 35 tennis players participated in group or private lessons at Colleyville City Park. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Community Center. They had 150 participants enjoy the November luncheons B. On November 12, sixteen seniors attended the 42 Tournament. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information Only Page Lot 1 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 1 2/3/03 Agenda # 6 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL Project Description: Consultant: Contractor: Status: Construction of the Cottonbelt Trail Mesa Design Group ACC, Inc. Under Construction Substantial Completion: Winter 2004 COTTONBEL T TRAIL, PHASE II Project Description: Consultant Contractor: Status: Substantial Completion: Design of Cottonbelt Trail Phase II Halff Associates, Inc. N/A Design in progress Fall 2004 ACTION TO BE TAKEN o ~iscussion Only o Procedural Change o Possible City Council Policy Recommendation [8J Information Only Page Lof 2 Park Operations and Capital Improvement Status Report December 1 . 2003 Page 2 of 2 CITY COUNCIL ACTION City Council approved amending the budget to allocate $43,500 of unappropriated fund balance for the purchase of the mower and striping. They also approved Ms. Fry's donation of a memorial tree at City Park. COLLEYVILLE CHAMBER LEADERSHIP CLASS The Colleyville Chamber Leadership Class raised monies to renovate the Nature Center playground access points. Staff will be moving forward to City Council with this funding in addition to funding from the Voluntary Park Fund account to make the improvements. RECREATION CENTER Lifetime Fitness is moving forward with their project at Town Center. City Council has been meeting to discuss the city's Capital Improvement Program. 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