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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-3/18/2002 city Of Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AND PARK LAND DEDICATION COMMITTEE JOINT MEETING AGENDA Monday, March 18, 2002 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. I AGENDA I I NUMBER AGENDA ITEM 1. Overview of Park Projects 2. Discussion and Consideration of Webb House Funding *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) J certify that the above agenda was posted on the bulletin board at City Hall on, March 14, 2002 ~,U J.1.J-r..NuA) 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 city or Texas PARKS AND RECREATION ADVISORY BOARD AND PARK LAND DEDICATION COMMITTEE JOINT MEETING MINUTES Monday, March 18, 2002 7:00 p.m. The meeting came to order at 7:05 p.m. on Monday, March 18, 2002 at the Parks and Recreation Office. ROLL CALL: Park Land Dedication Committee Members: Mark Jones, Bill Mitchell, Bud Sellers and Gil Turner Park and Recreation Advisory Board Members: Councilman Ginny Tigue, Tom Cicherski, Meg Davis, Chris Fay, Jim Messina, Bill Mitchell. Joe Noorlag, Chuck Thomas, Gil Turner Mayor Donna Arp, Councilman Richard Newton ABSENT: Dianne McWethy, Deputy City Manager STAFF: Monica Sue Walsh, Parks and Recreation Manager, and Barbara Werner, Administrative Secretary 1. Overview of Park Projects Monica Sue Walsh gave a presentation on current park projects - , 2. Discussion and Consideration of Webb House Funding A History of Bransford Park and Webb house funding issues was given by Monica Sue Walsh. The total project cost for the restoration of the Webb house is $349,427. The funding allocation is $250,843 with a shortfall of $98,584. After discussion by the combined boards, Bill Mitchell moved to approve using Park Land Dedication Fund monies in an amount not to exceed $98,584 to fund the shortfall. GiI Turner seconded the motion. The vote was unanimous. Meeting adjourned at8:45 (1) c: u co c.. ca en cu c: CD a.. - c.. I_ 1- 0 ~ -0 s.... cu c: - fa Q) - 0 (1) c: U 0 ,... .> .- - ,... tn "- U) CtS 0 c: e Q) ca ~ (.) .c: CI) I- e ~ u c.. ~ E U> ~ 0 s... (.) co a.. ~ CD .- ~ G) > o C fa - D. o o o N \I- o ~ fa ::J C ta .., C .- -c aJ ...., C- O -c <C .. I.. 2 U) c o .- ...., ta -c c CD E E o u ~ c :8 lJ ._ c .!!! I- CD ::I CD E c:r"'" G) u c > ta cu 0 -c U l- e e Q. .!2 .2 E ...., .- f ta :>- ::I f ~ ...., u .- ::I CD U LL.~tf. 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GJ r:: o % ~ CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/18/02 Agenda # 2 Department: Parks and Recreation Subject: Discussion and Consideration of Webb House Funding Since the mid-90's the City has worked with the Bransford Park Committee to develop a Master Plan. In September 1999, City Council approved the Bransford Park Master Plan. During the Fall 2000, the Bransford Park Planning Committee developed the Rehabilitation Master Plan for the Webb House at Bransford Park. In July 2001, City Council approved the plan. Construction documents were developed so the project could be let for bid. Bid Analysis In mid-January, staff advertised for the rehabilitation of the Webb House. A total of three (3) bids were received in mid-February ranging from the lowest bid of $288,439 to the highest of $489,000. The bid included five (5) alternatives that could be deducted from the base bid, if needed. (See attached) Fundinq Issues In addition to the bid price of $288,439 this project also includes contract administration ($12,900), a twelve percent contingency ($34,613) and grading, testing, sidewalk, parking lot materials ($13,475) for a total cost of $349,427. On the basis of the total project costs, the current shortfall is $98,584. ACTION TO BE TAKEN o Discussion Only o Procedural Change [gJ Possible City Council Policy Recommendation o Information Only Page Lot 2. Discussion and Consideration of Webb House Funding March 18,2002 Page 2 of 2 Talent Restoration Co. Contingency (12%) Contract Administration Miscellaneous Total Project Cost $288,439 $ 34,613 $ 12,900 $ 13,475 $349,427 $250,843 $ 98,584 Funding Allocation Funding Shortfall Recommendation Staff recommends using Park Land Dedication Fund monies in an amount not to exceed $98,584 to fund the shortfall. Attachments: Webb House Rehabilitation cost estimates Bid Analysis Comparisons Park Land Dedication Fund Colleyville Economic Development Capital Improvement Program (CEDCCIP) PARKS AND RECREATION ADVISORY BOARD PRIORITY LIST SEPTEMBER 10, 2001 Please rank 1 to 10, One being the most important PLEASANT RUN PARK 1 BRANSFORD PARK PHASE 2 2 COTTONBEL T TRAIL PHASE 3 3 LITTLE BEAR CREEK 4 MCPHERSON PHASE 1 5 RECREATION CENTER 6 PARKLAND PURCHASE 7 MCPHERSON PHASE 2 8 BRANSFORD PARK PHASE 1 9 MCPHERSON PHASE 3 10 Facility High Moderate low , 1 Recreation Center . 2 Picnic Shelters/Pavilions . 3 PlaygroundS/Play Equipment . 4 Open Spaces . 5 Hike/Bike Trails . 6 Practice SOccer Fields . 7 Additional Neighborhood Park . 8 Natural Areas . 9 Lighted Football Fields . 10 Tree Farm . 11 Outdoor Performing Arts Facility . 12 Practice Baseball Fields . 13 Lighted Soccer Fields . 14 Indoor Basketball Court . 15 Restroom Facilities . 16 Outdoor Basketball Court . 17 Practice Softball Fields . 18 Outdoor/Indoor In-line Hockey . 19 Lighted Tennis Courts . 20 Outdoor Swimming Pool . 21 Practice Football Field . 22 Rose/Flower Garden Area . 23 Concession Facilities . 24 Unlighted Baseball Fields . 25 Sand Volleyball Courts . SUMMARY OF FACiLITY PRiORITY ITEMS ColleYVil/e Comprehensive Parks, Recreation and Open Space Master Plan December, 1999 ( l~' . "{ 88 ..,~ ,'.-<~~.ii,':' r I;'~' 1999 Colleyville Comprehensive Parks. Recreation, and Open Space Master Plan - Carter. Burgess Facility High Moderate Low 26 Skateboard Park . 27 Indoor Swimming Pool . 28 Unlighted Football Fields . 29 Indoor Volleyball Courts . 30 Equestrian Trails . 31 Lighted Baseball Fields . 32 Unlighted Soccer Fields . 33 Unlighted Softball Fields . 34 Liqhted Softball Fields . December, 1999 89 t;rV'e, :"~ ll~ I(>.t:. . , ic~~~ 1999 Col/eYVil/e Comprehensive Parks, Recreation, and Open Space Master Plan e Carler- Burgess Expenditure Analysis The fOl/owing tables show preliminary dol/ar figures associated with each priority item, and potential locations for each improvement. EXPENDITURE ANALYSIS Rank Facility ImprovemenU Location Proposed Budget Recommendation HIGH PRIORITY ITEMS 1 Picnic Shelters/Pavilions . Kimzey Park Pavilion/Structure: . McPherson Park $50,000-$125,000 . Pleasant Run Practice Table Units: Site $2,000-$3,000 2 PlaygrOUnds/Play Equipment . Colleyville Nature Center New Playground Area: (Upgrade) $50,000-$100,000 . Kimzey Park Upgrade Playground . Sparger Park (Upgrade) $25,000-$50,00 3 Hike/Bike Trails . Bransford Park Varies - dependent on . Colleyville Nature Center paving type, width, . Kimzey Park length . L. D. Lockett Park . McCain Park 10' average concrete . McPherson Park trail . Pleasant Run Practice $40-$45 per linear foot Site . Sparger Park 4 Practice SOccer Fields . Pleasant Run Practice (assume limited Site grading) . Future Land Acquisition $65,000-$90,000 unlighted $75,000 per field for future lighting 5 Lighted Football Fields . Pleasant Run Practice (assumes limited Site grading) . Future Land Acquisition $50,000-$75,000 unlighted $75,000 per field for future lighting 6 Tree Farm . McPherson Park Varies - depends upon level of improvement December, 1999 99 ~l0'___~.' C~n~ i~-;';~ 1999 COlleYVille Comprehensive Parks, Recreation, and Open Space Master Plan - Carter. Burgess c- EXPENDITURE ANAL YSfS 7 Outdoor Performing Arts Facility . McPherson Park Varies - dependent on audio/visual staging/ amenities t $500,000 8 Practice Baseball Fields . Kimzey Park $25,000-$50,000 per . Future Land Acquisition unlighted field (assumes limited grading) 9 Lighted SOccer Fields . Pleasant Run Park $75,000 to add lights . Pleasant Run Practice at existing fields Site $125,000-$150,000 . Expand joint-use per new field with agreements with G-C/SD lights (assumes limited grading) MODERA TE PRIORITY ITEMS 10 Indoor Basketball Court . Expand joint-use N/A agreements in G-CISD . Potentially include as part of a new recreation center 11 Restroom Facilities . Bransford Park Varies - dependent on . McPherson Park required renovations . Pleasant Run Practice at Bransford or Site McPherson Park $75,000-$125,000 for new restroom 12 Outdoor Basketball Court . Kimzey Park ~ Court $25,000 13 Practice Softball Fields . Expand joint-use $25,000-$50,000 per agreements with G-C/SD unlighted field . Kimzey Park (minimal grading, . Future Land Acquisition seeding and backstop) 14 Outdoor/Indoor In-fine Hockey . Potentialfy include as $150,000-$200,000 part of a new recreation center 15 Lighted Tennis Courts . Potentially include as $50,000-$70,000 per part of a new recreation lighted court center December, 1999 100 ~~---~! C~U~ i~-;-;~ 1999 Colleyville Comprehensive Parks. Recreation. and Open Space Master Plan - Carler. Burgess EXPENDITURE ANALYSIS 16 Outdoor SWimming Pool · Potentially include as $2-$3 million part of a new recreation center 17 Practice Football Field . Expand joint-use (assumes limited agreements with G-C/SD grading) . Acquire new park $50,000-$75,000 acreage unlighted $75,000 per field for future lighting 18 Rose/Flower Garden Area . Bransford Park Varies - depends on · L. D. Lockett Park private partiCipation . Sparger Park 19 Concession Facilities leagues to provide as N/A necessary 20 Unlighted Baseball Fields . Kimzey Park $50,000-$100,000 per unlighted field (assumes limited grading) 21 Sand Volleyball Courts . Kimzey Park $15,000-$20,000 lOW PRIORITY ITEMS 22 Skateboard Park (Does not include land acquisition) $20,000-$30,000 23 Indoor SWimming Pool . Potentially include as N/A part of a new recreation center 24 Unlighted Football Fields · Pleasant Run Practice $50,000-$100,000 per Site unlighted field . Expand joint-use (assumes limited agreement with G-CISD grading) 25 Indoor Volleyball Courts . Expand joint-use N/A agreements with G-CISD . Potentially include as part of a new recreation center 26 Equestrian Trails Varies - depends on level of development December, 1999 101 c~._~( C~~B~ ie-;;~- 1999 ColleYVille Comprehensive Parks, Recreation, and Open Space Master Plan - Carter. Burgess EXPENDITURE ANALYSIS 27 Lighted Baseball Fields . Expand joint-use $125,000-$150,000 agreements with G-CISD per new field with . Potentially include as lights (assumes limited part of a new recreation grading) center 28 Unlighted Soccer Fields . Expand joint-use $50,000-$100,000 per agreements with G-CISD unlighted field . Potentially include as (assumes limited part of a new recreation grading) center 29 Unlighted Softball Fields . Expand joint-use $50,000-$100,000 per agreements with G-CISD unlighted field . Potentially include as (assumes limited part of a new recreation grading) center 30 Lighted Softball Fields . Expand joint-use $125,000-$150,000 agreements with G-CrSD per new field with . Potentially include as lights (assumes limited part of a new recreation grading) center December, 1999 102 C~.O( C~~n~ i~-;;~- 1999 Col/eYVille Comprehensive Parks, Recreation, and Open Space Master Plan - Carter. Burgess WEBB HOUSE - BRANSFORD PARK PRELIMrrNARYBUDGET 1.00 GENERAL I.! BASIC REHABlLITA nON APPROACH A. No construction cost. 2.00 SITE WORK $ 9,700.00 2.1 SITE DEMOUTION $ 300.00 A. Sidewalks: $ 300.00 2.2 SITE IMPROVEMENTS: $ 9,400.00 A. Site Grading: $ 800.00 B. Tennite: $ 600.00 C. Picket Fence: $ 5,000.00 D. Walkways: $ 3,000.00 3.00 SCOPE OF STRUCTURAL WORK: $ 28,600.00 3.] FOUNDATION: $ 25,]00.00 A. Relocate Structure Off Foundation: $ 8,800.00 Add Piers with Decorative Stone: $ ] 1,000.00 B. Masonry Flues: $ 3,800.00 Concrete Footings: $ 1,500,00 3.2 FLOOR smUCTIJRE: $ 3,500.00 A. Floor Structure: $ 3,500.00 4.00 SCOPE OF EXTERIOR RElIABILITA TION: $ 68,900.00 4.1 SELECI'IVE DEMOUTION - EX'IERrOR: $ 9,600.00 A. Remove Concrete Porch: $ 1.600.00 B. Remove Siding: $ 3,200.00 C. Remove PlywOOd: $ 400.00 D. Remove ROOfing: $ 2,800.00 E. Remove Porch Enclosures: $ ] ,200.00 F. Remove Electrical: . $ 400.00 HLM DESIGN, INC. 4.2 ROOF REHABll.JTATION: A. Replace Shingles: B. Gutters: C. Flashing: $ 9,800.00 $ 2, I 00.00 $ 400.00 $ 12,300.00 4.3 EXTERrOR WALL REHABILlTA nON: A. Repair Siding: B. Replace Siding: C. Replace Siding (Porch); D. Replace Trim: E. Paint: $ 2,400.00 $ 1,500.00 $ 400.00 $ 1,400.00 $ 16.000.00 $ 21,700.00 4.4 EXTERIOR WlNOOW REHABlI1T A nON: $ 8,800.00 A. Repair: $ 1,700.00 B. Reglaze: $ 1,500.00 C. Hardware: $ 900.00 D. Weatherstripping: $ 1.000.00 E. Replace Missing Windows: $ 1,600.00 F. Paint: $ 700.00 G. Restore Screens: $ 1.400.00 4.5 EXTERIOR DOOR REHABlUTA110N: $ 6,000.00 A. Door No.1: $ 1,600.00 B. Door No.2: $ 1,600.00 C. Door No.3: $ 1.400.00 D. Door No. 12: $ 1,400.00 4.6 EXTERIOR PORCH REHABlLlTA110N: $ 10.500.00 A. FrOn! Porch: $ 4,800.00 B. East Back Porch: $ 2,800.00 C. West Back Porch: $ 2,900.00 5.0 SCOPE OF INTERIOR REHABILITA TION: $ 49,250.00 5.1 SEl.ECrJVE DEMounON -lNTERIOR $ 2,800.00 A. East Porch: $ 300.00 B. Kitchen Cabinets: $ 400.00 C. Electrical: $ 500.00 D. Resilient Tile: $ 1.600.00 5.2 INTERIOR DOOR REHABll..ITA nON: $ 6,600.00 A. Restore Doors: $ 2,100.00 B. Replace Missing Doors: $ 1,400.00 C. Windows: $ 1.400.00 D. Paint: $ 1,700.00 5.3 INTERIOR WAIL AND CEILING REHABllJTA nON: $ 20,200.00 A. Removal of Nails: $ 1,700.00 B. Fill and Repair: $ ],100.00 C. Replace Trim: $ 1,400.00 D. Paint: $ ] 6,000.00 5.4 INTERIOR FLOoR REHABILITA nON: $ 10,800.00 A. Repair: $ ] ,800.00 B. Restore: $ 9,000.00 5.5 INSULAnON: $ 4,900.00 A. Floors: $ 2,100.00 B. Walls and Attic: $ 2,800.00 5.6 INTERIOR STAIR REHABILITATION: $ 1,850.00 A. Repair Treads: $ 450.00 B. Handrail: $ 500.00 C. Refinish: $ 900.00 2 5.7 BRICK fLUEs: A. Raise: B. Repair: C. Extend Thru Roof: D. Plates: E. Finish: 6.0 (See 3.lB) $ 900.00 CSee3.lB) $ 800.00 $ 400.00 MECHANICAL AND ELECTRICAL SYSTEMS: 6.1 HV AC SYSTEM: A. HV AC Systems: B. Access Doors: C. Diffusers: 6.2 PLUMBING SYSTEM: A. Water and Sanitary: 6.3 ELEcnuCAL SYSTEM: A. ElectriCal Service: B. SecUrity System: 7.0 OTHER ISSUES: A. Mechanical Room: B. Stairway Previously Addressed: C. ADA WOOd Ramp Estimated: ADA Door Revisions: D. Toilet Facility: SUBTOTAL: 15% OVERHEAD AND PROFIT: NOlE: NO SALES TAX ADDED: $ 8,500.00 $ 1,200.00 $ 1,200.00 $ 4,500.00 $ 18,000.00 $ 11,000.00 -0- -0- $ 6,300.00 $ 4.500.00 $12.000.00 * Exclusive of planning and design fees s:~~wpd *TOTAL ESTIMA TED REHABILIT A nON COST: $ 2,100.00 $ 10,900.00 $ 4,500.00 $ 29.000.00 $ 44,400.00 $ 22,800.00 $ 223,650.00 $ 33.548.00 -0- $ 257,198.00 . L. CO :J L. .Q ~ U. ~ ~ ~.~ ~ ~ Ci: (J en CIl CIl e en _ L. o ~ ~O(!)(J - 2 ;:, ~u.~'O <('Oa.CIl c: e N - ~ M B (J .... c: ;:, -<( CIl '0 u.~ - N.... .... ::I <(0 C)~ c: (J .- ;:, ~'O .- C1l ::Ie 00_ N o o N "' N ~ w e ~(!):E1J ~~oo~ e - u. "tl g OJ ~ $ r::. Cll co 00 ~ o o c:i o o v """ o o o :2 fJl OJ M 0 """ z o o C\i l.() C") C") o o "0 c:i OJ (V) 0 C\I Z 't o 0 00"0 (V) c:i OJ N ,.... N 0 0 0)- v Z """ o o o 0 o 0 c:i 0 (V) 't C\I N ~ (!) ..- co ,.... co N o 0 o 0 v l.{) 0) 0 en ,.... 0)- N o o o o o l.() ..- o 0 o 0 o 0> o ('t') o v oi co co en '<t C\I '0'0 '_ c: '> '> '> m~ C) c: ll: o o L.. e- Q) .- C'O L. $ .s '0 (J C Cll C'O L. .... C c: .Q o (.) ~ o .- C/) Q) 0::: C/) o N ~ CD """ c o :;::; (J 2 .... C/) c o U '0 C C'O 0 C 0 E c ~ E .2 ~ C/) 0 Q) ..... 0::: ~ >< a::: .c ..... Q) C o C1l &. ~ N (V) FINANCIAL STA TUS OF PARKLAND 0I3)/CA TION FUND AT 1-31-2002 TOTAL REVS\JUES $875,853.96 TOTAL INTEREsT INCOME REeD $106,06161 lESS EXPENSES: K/DSV HE DONA TION LANDSCAPING NATURE CENTER NA TURE CENTER TREES KIMSEY PARK AA=RAISALS CITY PA RK SOD TFWO KIMSEY PARK GRANT COTTONBa T TRAil I COTTONBa T TRAIL ROW ACQUISmON $1,000.00 $1,169.07 $1,035.00 $4,700.00 $72,881.20 $8,80000 $27,655.05 $32,32297 TOTAL EXPENSES $149,56329 lESS S\JCUMBERANCES: COTTONBa T TRAIL I COTTONBa T TRAil II COTTONBa T TRAil ROW ACQUISmON COTTONBa T TRAil III $184,360.95 $76,298.00 $2,677.03 $185,297.00 TOTAL ENCuMBERANCES $448,632.98 TOTAL AVAILABLE AT 1-31-2002 $383,719.30 COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITALIMPROVEl.1fNT PROGRAM FY 2001 . FY 2006 EXHI81T A r---... :AL YEAR BEGINNING FUND BALANCE PROJECTED 2001 2002 2003 2004 2005 2006 $1.091.438 $824.017 $49 I ,469 $304,534 $362.320 $400.016 PROJECTED 1/2 CENT SALES TAX REVENUE $850.000 $871,250 $897,388 $924,309 $952,038 $980.600 INTEREST INCOME $43,658 $28,841 S17,201 $10,659 $21,739 $24,001 USE OF FUND BALANCE $508,181 $572,744 $0 $0 SO $0 REMAINING FY 97 BOND PROCEEDS' SO $422,915 $0 $0 SO $0 TOTAL REVENUES $1.401,839 $1,895,750 $914,589 $934.968 S973,778 $1.004,601 ;~.flIM!@ii!!M!!!!J@ffiifj!;~J.1J!!1!!;!!!i!:i!i!i!iii:!!;i!!!!!!!iJfi;!i OPERATING: ADMINISTRATIVE $7.400 $7,400 $7.400 $7,400 $7.400 $7.400 1997 DEBT SERVICE'" 1.4 TIMES COVERAGE $678,206 $677,018 $668,093 $666,044 S665,606 $666,306 2000 DEBT SERVICE'" 1.4 TIMES COVERAGE $164,455 $163,667 $176,267 $174,517 S179.549 $177,360 CAPITAL: "NSFORD PARK RESTORATION S14,940 $240.060 $0 $0 $0 $0 "- CITY ENTRANCE MARKERS $0 $0 SO $50.000 $0 $0 COMMUNITY CENTER STARTUP $0 $0 $0 $0 $0 $0 KIMZEY PARK DEVELOPMENT $427.618 SO $0 SO $0 $0 LIBRARY STARTUP' so. S500,oOO $0 $0 $0 $0 MC PHERSON LAND PARK PLAN SO $0 $0 S125,ooo $0 $0 PARK PARK LAND PURCHASE $0 $0 $0 SO $325,000 $500,000 PLEASANT RUN PARK $3.950 $205.965 SO $0 SO SO SCHOOUSOCCER FiElD PARK LAND NOTE 1105,270 SI01.640 S98.010 $94.380 $0 $0 TRAILS GRANT MATCH SO SO $393,000 $0 SO $0 TOTAL EXPENDITURES $1.401,839 SI,895.750 SI,342,770 SI.117,341 SI.I 77.555 $1,351,067 EXCESS REVENUES OVER EXPENDITURES $0 $0 ($428,181) ($182.374) ($203,777) ($346.466) ADD BACK .4 TIMES BOND COVERAGE RATIO $240,760 $240.196 S241.246 S240.160 $241,473 $241,048 ,.... tNDING FUND BALANCE $824,017 $491.469 $304.534 $362,320 $400.016 $294,597 ASSUMPTIONS: 3% SALES TAX REVENUE INCREASE IN FY 2003, FY 2006 . THE REMAINING 1997 BOND PROCEEDS ($422.915) ARE ALLOCATED TO LIBRARY START. UP ($300,000 . FY 2002). AND PLEASANT RUN PARK ($122.915. FY 2001/2002) city Of r AGENDA NUMBER 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, March 18, 2002 8:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. ' J AGENDAITEM Call to Order Approval of the, Minutes Discussion and Consideration of Pleasant Run Practice Site Funding Discussion and Consideration of Webb House Funding Establish a Committee for Review of Game Field Usage Discussion and Consideration of a Proposed Donation from Susan Brandt Discussion and Consideration of a Proposed Donation from Unique Landscaping Recreation, Athletics, Tennis and Seniors' Reports Park Operations and CapitallmprovementStatus Reports Other Informational Items* Adjournment '(m, "me " 'lto"ted '0' "",,",", 'ofonnalty 'ddre" Ih, B"", 00 m,tt,,,, '0100 th, a,,"d, thai mq"'re no fo"n" action.' Each presentation will be limited to a maximum of five (5) minutes. Boardmembers may not respond to citizens who speak regarding matters not on the agenda.) . I certify that the above agenda was posted on the bul/f3tin board at City Hall ~n, March 14, 2002CG..{jj~ ;, J '. L 5109 Bransford Road P.O. Box 185. ColJeyvHle, Texas 76034 ' 656~PARK Metro: (817) 498-4749 fall.' fA 1"7\ <:::-z.."'L __.. . ] Ie Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, February 4, 2002 7:00 p.m. Chairman Joe Noorlag called the meeting to order at 7:02 p.m. on Monday, February 4, 2002 at the Parks and Recreation Office. ROLL CALL: Members: Councilman Ginny Tigue, Tom Cicherski, Meg Davis, Chris Foy, Jim Messina, Bill Mitchell, Joe Noorlag, Chuck Thomas, Gil Turner ABSENT: None STAFF: Dianne McWethy, Deputy City Manager, Monica Sue Walsh, Parks and Recreation Manager, and Craig- Dishman, , Recreation Supervisor and Barbara Werner, Administrative Secretary 1. Call to Order 2. Approval of the January 7, 2002 Minutes Gil Turner moved to approve the January 7, 2002 Parks and Recreation Advisory Board Minutes and Meg Davis seconded the motion.. The vote was unanimous.. 3. Discussion and Consideration of approving the American Disabilities Act (ADA) Accessipility Study of City park facilities and authorizing the use. of Parkland Dedic.ation Fund and Voluntary Park Fund monies, in an amount not to exceed $92,500 forimprovements ' Monica Sue Walsh gave an overview of the needed changes necessary to make Sparger Park, Colleyville Nature Centerand L. D. Lockett House ADA compliant. , She gave the following staff recommendation: Replacement of the Sparger Park playground at a cost estimate of $70,000; replacement of Colleyville Nature Center playground surfacing at a cost estimate of $10,000 and replacement of L.D. Lockett House handicap ramp at a cost estimate of $2,500~ After discussion by the board, Chris Foy moved to approve the use of the Voluntary Park FuJid 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, February 4, 2002 7:00 p.m. Chairr:nan Joe Noorlag called the meeting to' order at 7:02 p.m. on Monday, February 4, 2002 at the Parks and Recreation Office. ROLL CALL: Members: Councilman Ginny Tigue, Tom Cicherski, Meg Davis, Chris Foy, Jim Messina, Bill Mitchell, Joe Noorlag, Chuck Thomas, GiI Turner r ABSENT: None STAFF: Dianne McWethy, Deputy City Manager, Monica Sue Walsh, Parks and Recreation Manager, and Craig- Dishman, Recreation Supervisor and Barbara Werner, Administrative Secretary 1 . Call to Order 2. Approval of the January 7, 2002 Minutes GiI Turner moved to approve the January 7, 2002 Parks and Recreation Advisory Board Minutes and Meg Davis seconded the motion. The vote was unanimous. 3. Discussion and Consideration of approving the American Disabilities Act (ADA) Accessipility Study of City, park facilities and authorizing the use, of Parkland Dedication Fund and Voluntary Park Fund monies, in an amount not to exceed $92,500forimprovements - Monica Sue Walsh gave an overview of the needed changes necessary to make Sparger Park, Colleyville Nature Centerand L. D. Lockett House ADA compliant. She gave the following staff recommendation: Replacement of the Sparger Park playground at a cost estimate of $70,000; replacement of Colleyville Nature Center playground surfacing at a cost estimate of $10,000 and replacement of L.D. Lockett House handicap ramp at a cost estimate of $2,500: After discussion by the board, Chris Foy moved to approve the use of the Voluntary Park Fund 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656.PARK Metro: (817) 498-4749 , I Parks and Recreation Advisory Board Meeting February 4, 2002 Page 2 and, Parkland Dedication Fund monies in an amount not to exceed $92,500 for improvements as outlined in the American Disabilities Act (ADA) Accessibility Study of City park facilities. Jim Messina seconded the motion. The vote was unanimous. 4. Presentation by Michelle Reitz concerning usage of practice facilities Ms. Reitz returned to provide information to the incumbents and new members of the Parks and Recreation Advisory Board concerning her dissatisfaction with the use of the Pleasant Run Practice Park fields by select soccer teams over the CSA recreational league teams. Ms. Reitz reviewed the January 9 meeting held with Diana Mueller, Colleyville Soccer Association President, Monica Walsh, Dianne McWethy and Tom Sweatt of American Eagles: Ms. Reitz stated that representatives Of CSA and American Eagles did not provide the information as requested by staff concerning practices by each of the organizations. Monica Sue Walsh presented a letter that was sent to Dianne McWethy and herselffrom Diana Mueller, CSA President. (Letter is attached.) Joe Noorlag requested that Dianne McWethy contact Diana Mueller of CSA to request the information concerning the usage of the fields and scheduling prQcedures for CSA and American Eagles. Staff- also requested that Diana Mueller be invited to attend the March 4, 2002 meeting to provide information to the Parks Board. 5. Presentation by Pete Flagella, President of Colleyville Girl's Softball Association, concerning usage of game fields Pete Flagella presented a presentation to the board requesting that the City allow Colleyville Girl's Softball Association to, use City-Park playing fields for praCtice; fix drainage problems on all playing fields; add equipment to stands in all dugouts and link to the C.G.S.A website. Dianne McWethy reviewed the creation of the 1998 ordinance related to the use of the game fields at both Pleasant Run and City Park, which prohibits the use of game fields for practice. Staff recommended that a committee be established: representative of all of the youth sports association presidents toniake a recommendation to the Parks and Recreation Advisory Board and the City Council. Joe Noorlag requested that an item be placed on the March 4, 2002 agenda for the appointment of a committee to, review the use of the game fields at Pleasant Run Park and City Park. '. . Parks and Recreation Advisory Board Meeting February 4, 2002 Page 3 6. Discussion and Consideration for redirecting Voluntary Park Fund monies Monica Sue Walsh gave a summary of the status of the Voluntary Park Fund expenditures as approved by City Council. Bob Leininger, President of Colleyville Football Association, approached the board requesting the Voluntary Park Fund monies allocated to theColleyville Middle School Lighting be returned to the fund and the amount be reallocated to purchase a new scoreboard for use by the Colleyville Football Association. The board requested Mr. Leininger come back with a presentation and cost estimates for the scoreboard. After discussion by the board, Chuck Thomas moved that the Cotton belt Trail Phase I monies in the amount of $48,000 and the Colleyville Middle School Lighting monies in the amount of $8,100 be unencumbered and returned to the Voluntary' Park Fund. Jim Messina seconded the motion. The vote was unanimous. 7. Recreation, Athletics,Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 8. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Parks and Recreation Manager presented a status repo~ on current projects. 9. Other Informational Items 10. 'Adjournment Chris Foy moved to adjourn a 9:45 p.m. and Chuck Thomas seconded the motion and the vote was unanimous. Respectfully submitted and approved: Barbara Werner, Administrative Secretary . , rt)lle'fW~l~e SOccer' ASsoc~QZ~oU, 2~l~. I P.O. Box 875 Colleyville, Texas 76034 1-30-02 Diane McWethy 5400 Bransford Rd. P.O. Box 185 Colleyville, TX 76034 Dear Ms. McWethy, After our January meeting with Michelle Reitz, it appears that she feels non- residents should not be given the same rights as Colleyville residents even after the non-residents have paid the non-resident fee. This seems to be a city issue rather than a soccer issue. Citizens from Colleyville enjoy participating in sports from neighboring towns, we enjoy the libraries in neighboring towns and we share schools with children from Grapevine and Euless. To ignore the benefits Colleyville citizens receive from neighboring communities and to attempt to make non-resident participants second-class citizens seems to CSA to be a dangerous path to go down. Non-resident fees contribute a significant amount of funding to the maintenance of our sports facilities, benefiting both residents and non- residents. This revenue would be difficult to make up if lost. If the city does decide to change their policies regarding the participation of non-residents in youth sports, they should first request input from all youth sports organizations. If Mrs. Reitz' issue centers on inadequate practice space for soccer players, we would welcome her input and support at a CSA board meeting. This is a concern for all soccer players in Colleyville. CSA has discussed options for more creative use of space for practices with the Parks and Recreation Department in the past and would be happy to continue doing so. If Mrs. Reitz' has a- specific complaint about an American Eagles team, the CSA board would like specific information so that the complaint can be addressed through the appropriate channels. When Mrs. Reitz did attend a CSA board meeting, this issue was not brought up. The CSA board has not received complaints on this issue from our coaches, who must find practice space for their teams each season. CSA and the American Eagles have had a mutually beneficial relationship for many years. Many of the recreation soccer participants look forward to participating in select soccer. The CSA welcomes input from parents and would benefit from the involvement of more parents. However, at this time the CSA board has unanimously voted not CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/18/02 Agenda # 3 Department: Parks and Recreation Subject: Discussion and Consideration of Pleasant Run Practice Site Funding Since 1999, the City has worked with the Pleasant Run Committee to develop a Master Plan. In January 2001, the Master Plan was adopted by City Council. Pleasant Run Park is the Parks and Recreation Advisory Board's number one priority of park projects. The cost estimate for the Master Plan is $1.6 million. Since there was approximately $209,000 in CEDC monies available, the committee discussed and approved a phased approach for development of the park. After the plan was approved, staff advertised in mid-January for improvements to Pleasant Run Practice site. A total of four (4) bids were received in mid February ranging from the lowest bid of $178,037 to the highest of $217,312. The bid included four (4) alternates that could be added to the base bid. (See attached). After review, staff proposes that the following alternates be added for a total of $52,458. Alternate 1: Sod- Tifway #419 Alternate 2: Demo existing asphalt Alternate 3: Replace with flexbase $42,500 $ 2,398 $ 7,560 With the addition of the above alternates the proposed bid price of the lowest bidder, Carter Construction Company is $230,495. D Information Only D Procedural Change ~ Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lofg Discussion and ConSide"'''on 01 Pleasant Run P"'Ctice Site Funding March 18,2002 Page 2 of 2 fundino Issue~ In addition to the bid plice of $230.495, this Project also includes a five-percent contingency ($11,525) and testing fees ($1,600) for a total prOject cost of $243,620. On the basis of the totat prOject costs, the current funding short fall ;s $58,531, as detailed below: Carter Construction Company bid Contingency (5%) Testing $230,495 $ 11,525 ~ 1,600 $243,620 l185,08~ $ 58,531 Total Project Cost CEDC Funding Allocation Funding Shortfall BecommendatiQfl Staff lecommends Using VOluntary Park Fund monies in an amount not to exceed $46,206 and Colteyvilte SOCcer Association's contribution of $12,325 to fUnd the shortfalt of $58,531. AttaChments: Pleasant Run Practice Site Cost Estimates Bid Analysis Comparisons VOluntary Park FUnd status as of January 31, 2002 ColteYVi/Je Economic Development Capital Improvement Program (CEDCC/P) (j) C ..J W u:: a: w o o o rn z ;:) IJ) a: ~ .... Q) zl- < .~ ~ :: WQ)w it8f::: ,...,... 00 I I ~ C\J <( z81- ~oo I- z (9 CJ) W o -l <( Z u: 000000000000000 OO~~~OOOOOOOOOQ) OOOOll)oooo-<ioooou; ..JOCOO.-OOOCJ:lCOOOOOlO Oll)OO'l:tOCOO'l:tLt)OOOOO "" M M "" -.:i C\J. 1"--. l() as cri ,.... 0 cD cD r1i ,... ""(\,)C\JC\J ,... 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(/) () (5 u c c ~ 0 CO ..... c U ~ c CO 0 () L.. ~ U 'C Q) c t 'C Q) CO 0.. :J E U en <( <( T""" C'\l ('i) "<t FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 1-31-2002 FUND BALANCE AT 9-30-2001: $374,960 FY 2002 REV B\lUE Donations: PROJECTED ACTUAL October $10,405 $10,405 November $9,744 $9,744 December $9,875 $9,875 January $9,871 $9,871 February $9,650 $0 March $9,700 $0 April $9,700 $0 May $9.750 $0 June $9,750 $0 July $9,800 $0 August $9,800 $0 September $9,900 $0 Oty Park Sign Revenue $350 $0 Total Donations $118,295 $39,895 Interest income Received $10,500 $845 TOTAL $128,795 $40,740 FY 2002 EXPENDITURES UNENCUMBERED FUND BALANCE AT 1-31-2002 (COUNCIL APPROVED) RECOMtl/lB\lDED APPROVED EXPENDED (BOARD) (COUNCIL) ------- ------ ------- ------- ------- ------- $2,850 $2,850 $0 $41,236 $41,236 $0 $19,123 $19,123 $0 $911 $911 $911 $46,325 $46,325 $0 $6,000 $6,000 $4,805 ------- ------- ------- ------- ------- ------ $116,445 $116,445 $5,716 $299,255 $387,310 BALANCE OF A...EASANT RUN PRACTICE MA.STER PlAN && COTTONB8- T A-lASE II LOCl\L MA. TCH && SPARGER PARK TRAIL GRANT LOCAL MA. TCH@@ BALANCE OF 901 L.D. LOCKEIT ROAD PROPERTY EVALUATION>> COTTONBa T TRAIL A-lASE 11I- ADA ACCESSIBILITY STUDY ^^ TOTAL PROJECTED FUND BALANCE AT 9-30-2002 EXPENDITURE KEY: && FY 2002 PROJECT/APPROVED OCT 99 @@ FY 2002 PROJECT/ APPROV ED MA. Y 2000 >> FY 2002 PROJECT/APPROVED APRIL 2001 - FY 2002 PROJECT/APPROVED JUNE 2001 ^^ FY 2002 PROJECT/APPROVED OCT 2001 COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2001 . FY 2006 EXHIBIT A ,---..., ~AL YEAR PROJECTED 2001 2002 2003 2004 2005 2006 BEGINNING FUNO BALANCE $1.091,438 $824,017 $491,469 $304,534 $362.320 $400,016 PROJECTED 1/2 CENT SALES TAX REVENUE $850,000 $871,250 $897,388 $924,309 $952,038 $980,600 INTEREST INCOME $43,658 $28,841 $17.201 $10,659 $21.739 $24,001 USE OF FUND BALANCE $508,181 $572,744 $0 $0 SO $0 REMAINING FY 97 BOND PROCEEDS. $0 $422,915 $0 $0 $0 $0 TOTAL REVENUES $1,401,839 $1,895,750 $914,589 $934.968 $973,778 $1.004,601 :'~~@Wi~~:::::;:m::!::l::r:i;:::ijE!~::n::j:::I:i:::t:m:l:::::;ij::i{::::::W:;j:: OPERATING: ADMINISTRATIVE $7,400 $7,400 $7,400 $7.400 $7,400 $7,400 1997 DEBT SERVICE & 1.4 TIMES COVERAGE $678,206 $677,018 $668.093 $666,044 $665,606 $666,306 2000 DEBT SERVICE & 1.4 TIMES COVERAGE $164,455 $163.667 $176.267 $174,517 $179.549 $177.360 CAPITAL: ~NSFORD PARK RESTORATION $14,940 $240,060 $0 $0 $0 $0 "- CITY ENTRANCE MARKERS $0 $0 $0 $50,000 $0 $0 COMMUNITY CENTER STARTUP $0 $0 SO SO SO SO KIMZEY PARK OEVELOPMENT $427,618 $0 $0 $0 SO SO LIBRARY STARTUp. $0 $500,000 $0 $0 $0 SO MC PHERSON LAND PARK PLAN $0 $0 $0 $125,000 $0 $0 PARK PARK LAND PURCHASE $0 $0 $0 $0 $325,000 $500,000 PLEASANT RUN PARK $3,950 $205,965 $0 $0 $0 $0 SCHOOL/SOCCER FIELD PARK LAND NOTE $105,270 $101.640 $98.010 $94,380 SO $0 TRAILS GRANT MATCH SO $0 $393,000 $0 $0 SO TOTAL EXPENDITURES $1,401,839 $1.895.750 $1,342.770 $1.117,341 $1,177.555 $1,351,067 EXCESS REVENUES OVER EXPENDITURES $0 $0 ($428.181) ($182.374) ($203.777) ($346,466) ADD BACK.4 TIMES BOND COVERAGE RATIO $240,760 $240,1% $241,246 $240,160 $241,473 $241,Q48 r", tNDING FUNO BALANCE $824,017 $491,469 $304,534 $362,320 $400,016 $294.597 ASSUMPTIONS: 3% SALES TAX REVENUE INCREASE IN FY 2003 . FY 2006 . THE REMAINING 1997 BONO PROCEEDS ($422,915) ARE ALLOCATED TO LIBRARY START.UP ($300.000 . FY 2002). AND PLEASANT RUN PARK ($122,915. FY 2001/2002) CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/18/02 Agenda # 4 Department: Parks and Recreation Subject: Discussion and Consideration of Webb House Funding Since the mid-90's the City has worked with the Bransford Park Committee to develop a Master Plan. In September 1999, City Council approved the Bransford Park Master Plan. During the Fall 2000, the Bransford Park Planning Committee developed the Rehabilitation Master Plan for the Webb House at Bransford Park. In July 2001, City Council approved the plan. Construction documents were developed so the project could be let for bid. Bid Analvsis In mid-January, staff advertised for the rehabilitation of the Webb House. A total of three (3) bids were received in mid-February ranging from the lowest bid of $288,439 to the highest of $489,000. The bid included five (5) alternatives that could be deducted from the base bid, if needed. (See attached) Fundinq Issues In addition to the bid price of $288,439 this project also includes contract administration ($12,900), a twelve percent contingency ($34,613) and grading, testing, sidewalk, parking lot materials ($13,475) for a total cost of $349,427. On the basis of the total project costs, the current shortfall is $98,584. D Information Only D Procedural Change ~ Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lof g Discussion and Consideration of Webb House Funding March 18, 2002 Page 2 of 2 Talent Restoration Co. Contingency (12%) Contract Administration Miscellaneous Total Project Cost $288,439 $ 34,613 $ 12,900 $ 13.475 $349,427 Funding Allocation $250,843 $ 98,584 Funding Shortfall Recommendation Staff recommends using Park Land Dedication Fund monies in an amount not to exceed $98,584 to fund the shortfall. Attachments: Webb House Rehabilitation cost estimates Bid Analysis Comparisons Park Land Dedication Fund Colleyville Economic Development Capital Improvement Program (CEDCCIP) WEBB HOUSE - BRANSFORD PARK PRELIMINARY BUDGET HLM DESIGN, INC. 1.00 GENERAL I.I BASIC REHABIUTA TION APPROACH A. No construction cost. 2.00 SITE WORK $ 9,700.00 2.1 SITE DEMOunON $ 300.00 A. Sidewalks: $ 300.00 2.2 SITE IMPROVEMENTs: $ 9,400.00 A. Site Grading: $ 800.00 B. Tennite: $ 600.00 C. Picket Fence: $ 5,000.00 D. Walkways: $ 3,000.00 3.00 SCOPE OF STRUCTURAL WORK: $ 28,600.00 3.1 FOUNDATION: $ 25,100.00 A. Relocate Structure Off Foundation: $ 8,800.00 Add Piers with Decorative Stone: $ 11,000.00 B. Masonry Aues: $ 3,800.00 Concrete Footings: $ 1,500.00 3.2 FLOOR STRUCl1JRE: $ 3,500.00 A. Aoor Structure: $ 3.500.00 4.00 SCOPE OF EXTERIOR REHABILITATION: $ 68,900.00 4.1 SELECfIVE DEMOUTION - EXTERIOR: $ 9,600.00 A. Remove Concrete Porch: $ 1,600.00 B. Remove Siding: $ 3,200.00 C. Remove Plywood: $ 400.00 D. Remove Roofing: $ 2,800.00 E. Remove Porch Enclosures: $ 1,200.00 F. Remove Electrical: .$ 400.00 4.2 ROOF REHABIUTA nON: A. Replace Shingles: B. Gutters: C. Aashing: $ 9,800.00 $ 2,100.00 $ 400.00 $ 12,300.00 4.3 EX1ERIOR WALL REHABILITA nON: A. Repair Siding: B. Replace Siding: C. Replace Siding (Porch): D. Replace Trim: E. Paint: $ 2,400.00 $ I ,500.00 $ 400.00 $ 1.400.00 $ 16,000.00 $ 21.700.00 4.4 EX1ERIOR WINDOW REHABIlITATION: $ 8,800.00 A. Repair: $ 1,700.00 B. Reglaze: $ 1,500.00 C. Hardware: $ 900.00 D. W eatherstrippi ng: $ 1,000.00 E. Replace Missing Windows: $ 1,600.00 F. Paint: $ 700.00 G. Restore Screens: $ 1,400.00 4.5 EXTERIOR DOOR REHABlUT A TION: $ 6,000.00 A. Door No.1: $ 1,600.00 B. Door No.2: $ 1,600.00 C. Door No.3: $ 1,400.00 D. Door No. 12: $ 1,400.00 4.6 EXTERIOR PORCH REHABlUTA TION: $ 10.500.00 A. Front Porch: $ 4,800.00 B. East Back Porch: $ 2,800.00 C. West Back Porch: $ 2.900.00 5.0 SCOPE OF INTERIOR REHABILITATION: $ 49,250.00 5.1 SELECTIVE DEMOUTION -lNTERIOR: $ 2,800.00 A. East Porch: $ 300.00 B. Kitchen Cabinets: $ 400.00 C. Electrical: $ 500.00 D. Resilient Tile: $ 1,600.00 5.2 INTERIOR DOOR REHABlUTA TION: $ 6,600.00 A. Restore Doors: $ 2.100.00 B. Replace Missing Doors: $ 1,400.00 C. Windows: $ 1,400.00 D. Paint: $ 1,700.00 5.3 INTERIOR WAll. AND CEILING REHABlUTA nON: $ 20,200.00 A. Removal of Nails: $ 1,700.00 B. Fill and Repair: $ 1,100.00 C. Replace Trim: $ 1,400.00 D. Paint: $ 16;000.00 5.4 INTERIOR FLOOR REHABIlITATION: $ 10.800.00 A. Repair: $ 1,800.00 B. Restore: $ 9.000.00 5.5 INSULATION: $ 4,900.00 A. Floors: $ 2.100.00 B. Walls and Attic: $ 2,800.00 5.6 INTERIOR STAIR REHABIlITATION: $ 1,850.00 A. Repair Treads: $ 450.00 B. Handrail: $ 500.00 C. Refinish: $ 900.00 2 5.7 BRICK FLUES: A. Raise: B. Repair: C. Extend Thru Roof: D. Plates: E. Finish: 6.0 (See 3. IB) $ 900.00 (See 3.IB) $ 800.00 $ 400.00 MECHANICAL AND ELECTRICAL SYSTEMS: 6.1 HV AC SYS1EM: A. HV AC Systems: B. Access Doors: C. Diffusers: 6.2 PLUMBING SYSTEM: A. Water and Sanitary: 6.3 ELECfRICAL SYS1EM: A. Electrical Service: B. Security System: 7.0 OTHER ISSUES: A. Mechanical Room: B. Stairway Previously Addressed: C. ADA Wood Ramp Estimated: ADA Door Revisions: D. Toilet Facility: SUBTOTAL: 15% OVERHEAD AND PROFIT: NOTE: NO SALES TAX ADDED: $ 8,500.00 $ 1,200.00 $ 1,200.00 $ 4,500.00 $ 18,000.00 $ I 1,000.00 -0- -0- $ 6,300.00 $ 4,500.00 $12,000.00 .TOTAL ESTIMATED REHABILITATION COST: · Exclusive of planning and design fees S:\99\222~wpd $ 2,100.00 $ 10,900.00 $ 4,500.00 $ 29,000.00 $ 44,400.00 $ 22,800.00 $ 223,650.00 $ 33,548.00 -0- $ 257,198.00 0 0 ~ - 0 0 ... Lt) . L: en 0 0 0 '0 ..... ::s>- ::s 0 N en < Oen "C 0 U') Q) V C') 0 Q) 0 z en T"" T"" - L. 0 - 0 0 ... ''It 0 C> 0 0 0 '0 ..... U. 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T"" N C') FINANCIAL STATUS OF PARKLAND DIDICATION FUND AT 1-31-2002 TOTAL REVENUES $875,853.96 TOTAL INTEREST INCOME REeD $106,061.61 LESS EXPENSES: KIDSVILLE OONA TION LA NDSCAP1NG NATURE CENTER NA TURE CENTER TREES KIMSEY PARK AA'RAISALS CITY PARK SOD TFV\ID KIMSEY PARK GRANT COlTONBEl... T TRAIL I COlTONBEl... T TRAIL ROW ACQUISmON $1,000.00 $1,169.07 $1,035.00 $4,700.00 $72,881.20 $8,800.00 $27,655.05 $32,322.97 TOTAL EXPENSES $149,563.29 LESS ENCUMBERANCES: COlTONBEl... T TRAIL I COlTONBEl... T TRAIL II COlTONBEl... T TRAIL ROW ACQUISITION COlTONBEl... T TRAIL III $184,360.95 $76,298.00 $2,677.03 $185,297.00 TOTAL ENCUMBERANCES $448,632.98 TOTAL AVAILABLE AT 1-31-2002 $383,719.30 COLLEYVILLE ECONOMIC DEVELOPMENT CO PRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2001 . FY 2006 EXHIBIT A ,..----.. :AL YEAR PROJECTED 2001 2002 2003 2004 2005 2006 BEGINNING FUND BALANCE $1,091.438 $824.017 $491,469 $304,534 $362.320 $4OO.()16 PROJECTED 1/2 CENT SALES TAX REVENUE $850,000 $871,250 $897,388 $924,309 $952,038 $980,600 INTEREST INCOME $43.658 $28,841 $17.201 $10,659 $21,739 $24.001 USE OF FUND BALANCE $508,181 $572,744 $0 $0 $0 $0 REMAINING FY 97 BOND PROCEEDS. $0 $422,915 $0 $0 $0 $0 TOTAL REVENUES $1,401,839 $1,895,750 $914,589 $934,968 $973,778 $1,004,601 :w1~Ww.l@fi:j:g:::::t::ili::I::::t;i:ij::ilii:m::g:m;@i:::I:@\1::::I:I:::::l::i::::j:::I OPERATING: ADMINISTRA TlVE $7,400 $ 7,400 $7,400 $7,400 $7,400 $ 7 ,400 1997 DE8T SERVICE & 1.4 TIMES COVERAGE $678,206 $677,018 $668,093 $666,044 $665,606 $666.306 2000 DEBT SERVICE & 1.4 TIMES COVERAGE $164,455 $163,667 $176,267 $174,517 $179,549 $177,360 CAPITAL: ""NSFORD PARK RESTORATION $14,940 $240.060 $0 $0 $0 $0 "- CITY ENTRANCE MARKERS $0 $0 $0 $50,000 $0 $0 COMMUNITY CENTER STARTUP $0 $0 $0 $0 $0 $0 KIMZEY PARK DEVELOPMENT $427,618 $0 $0 $0 $0 $0 LIBRARY STARTUP' $0 $500,000 $0 $0 $0 $0 MC PHERSON LAND PARK PLAN $0 $0 $0 $125,000 $0 $0 PARK PARK LAND PURCHASE $0 $0 $0 $0 $325,000 $500,000 PLEASANT RUN PARK $3.950 $205,965 $0 $0 $0 $0 SCHOOL/SOCCER FIELD PARK LAND NOTE $105.270 $101,640 $98,010 $94,380 $0 $0 TRAI LS GRANT MATCH $0 $0 $393.000 $0 $0 $0 TOTAL EXPENDITURES $I ,401,839 $1.895,750 $1,342,770 $1,117,341 $1,177,555 $1,351,067 EXCESS REVENUES OVER EXPENDITURES $0 $0 ($428,181) ($182.374) ($203.777) ($346.466) ADD BACK .4 TIMES BOND COVERAGE RATIO $240,760 $240,196 $241.246 $240,160 $241,473 $241.048 ,.... tNDING FUND BALANCE $824,017 $491,469 $304,534 $362,320 $400,016 $294,597 ASSUMPTIONS: 3% SALES TAX REVENUE INCREASE IN FY 2003 . FY 2006 . THE REMAINING 1997 BONO PROCEEDS ($422,915) ARE ALLOCATED TO LIBRARY START.UP ($300,000. FY 2002), AND PLEASANT RUN PARK ($122,915. FY 2001/2002) CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/18/02 Agenda # 5 Department: Parks and Recreation Subject: Establish a Committee for Review of Game Field Usage At February 4, 2002 Parks and Recreation Advisory Board meeting, the Colleyville Girl's Softball Association made a presentation requesting that the City allow Colleyville Girl's Softball Association to use City Park game playing fields for practice. The board requested that a committee be appointed to review the use of game fields at Pleasant Run Park and City Park. o Information Only o Procedural Change r8J Possible City Council Policy Recommendation ACTION TO BE TAKEN r8J Discussion Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/18/02 Agenda # 6 Department: Parks and Recreation Subject: Discussion and Consideration of a Proposed Donation from Susan Brandt Susan Brandt would like to donate funds from a memorial fund for her father, Jesse Oakland Sidell who died February 24, 2002. She would like to see the funds used at the Colleyville Nature Center because her father walked there daily. Possibilities for the funds may be a bench with an "In memory of' plaque, a tree, trail maintenance or fish. ACTION TO BE TAKEN D Discussion Only D Information Only D Procedural Change I2SJ Possible City Council Policy Recommendation I Page 1.of 1 ! I ! I I ( ColJeyville Parks and Recreation- Donation Form Proposed Donation Donor(s) ,t;f ~~~ ~ ";l'~~ ~~--- f' ~~,;.c , .. ~~~ :J.. - J.. - .).002- Proposed Donation Description (In~ a IOOmplet. dncriptloo and If lIppIk:abIe, photo' Of detailed drawfng5. Attach additional pagl$if MCftIUY..} ." Q;t.~ ~th,,~~~ ~~, - t~~' CV~~ ~~ 9.,~--~0-/ ~ ;~, ' I ~ Cc:...<::.--'; ~ ~ T. .:. __ ~A.#I ~ 0.. ~/l^<-' ~~ ~ . n '~~-r~~ f/~.J. ~ V~ ~ '\V~~ ~~ .~~-ckL~~ ,.ku ~(}-t/~ ~, Estimated Value Preferred La ion Stfpulati s ? ~ ~......... For Office Use only Parks and Recreation Donation Committee Parks and Recreation Advisory Board City Council Recommendation o Approve 0 Denied o Approve 0" Denied' o Approve, 0, DeRied- Comments ~~~~~~~~--0,~d[ ~~r~~~ck;-, '317 -.). 8"3 ~ YtJ d. CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/18/02 Agenda # 7 Department: Parks and Recreation Subject: Discussion and Consideration of a Proposed Donation from Unique Landscaping Unique Landscaping has offered to donate a 30 gallon container grown Red Oak to be placed at City Park for the annual Arbor Day Ceremony. ACTION TO BE TAKEN o Discussion Only o Procedural Change ~ Possible City Council Policy Recommendation o Information Only Page Lof 1 CoIleyvUle- Parksanct Recreation Donation Form PropoMd Donation Donor(.) /<'-e c! () a. f) 11- {U;L UI1.t'Zv< ..f ~n(fscufl' ac;r Prvpo.ed DonatIon Oftcrtpllon (Indude . ~ .....'fi.11rI ... .1fIlI&c..... pheIoe or dIitaIIIcI..1r II. MIdt I fl '\J" III ...... If'*-'-:r.) 30 'jJ Lbn ku I) e r 0-rO C/J n (6c1 Oa..(\ Estimated Value 135000 P,,*rNd Lotlllon stipulations .6~l For ome. u.. only Parka and RecNaIIon DonatIon ConamIIIee Parb and RecnNIaon Advtsory so.rct City COUIIdI RaconN......... eo....... o Apprvve 0 DenIed O~Do.Md o Approw 0 DenIed CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/18/02 Agenda # 8 Department: Subject: Parks and Recreation Recreation, Athletics, Tennis and Seniors' Report I. Recreation A. Approximately 40 people attended the Masterwork's performance of Mood Indigo held on February 7 at the Colleyville Centre. B. Nickelodeon "Games and Sports for Kids" will air a short promotional piece regarding our spring break Multi-Sports Camp with Challenger Sports on March 11th. II. Athletics A. Staff has been preparing facilities for the upcoming spring sports seasons. III. Tennis A. In February, 27 participants were involved in group tennis lessons. IV. Senior Adults A. Lisa Brown has been hired as the new Recreation Specialist with the City of Colleyville. Lisa has been employed by the City of Dallas and Duncanville. She will be responsible for senior activities and assisting with other programs and activities in the department. B. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Community Center. In February, 140 participants enjoyed the luncheons. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation Page Lot 1 [8J Information Only t: o a. (j) 0::: ..?:- .c C o ~ N o o N , ...- o o C\/ L.- eo C!) >- 41 .... 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S?d' ~ >:: ~ 0 ,'" .8 >:: ,00 ..g ~ ~..c ~ m ~ ::l::::: 00 +-' 1;; c;j <l) 0 b.O " '" "'" 00 ~ +-' +-' ;::: +-' ro - "_"":l g +-' --0 "~~ Q,) b.O 0 <l) 00 ~..c o.u>::--O~""'--O__>-'--O, I:::U<l)~ t::-1;;.......~>::u.....--O<l)<l) o _~..... -0:: -_ 00 ~ >:: ~ <l) ~ ::l 0 ::l._ ._ -- 0 ~ +-' ~ 5..3 S ~ ~ ~ ~ ~ ~ ~ ~ ~ 8 0. 8 ~ S 15 S ~ _S ..c CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/18/02 Agenda # 9 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports BRANSFORD PARK REHABILITATION PLAN FOR WEBB HOUSE Project Description: Consultant: Contractor: Rehabilitation Plan for Webb House HLM Design N/A Status: Award bid at the March 19, 2002 City Council meeting Substantial Completion: Spring 2001 KIMZEY PARK Project Description: Consultant: Contractor: Status: Design for redevelopment Carter and Burgess Sierra Miller Punch List Substantial Completion: Fall 2001 ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation r8J Information Only Page 1-of 2. Park Operations and Capital Improvement Status Report March 18, 2002 Page 2 of 2 COTTONBEL T TRAIL Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Cotton belt Trail Mesa Design Group N/A Submittals sent to TxDOT District Fall 2001 COTTONBEL T TRAIL, PHASE II Project Description: Consultant Contractor: Status: Substantial Completion: Design of Cotton belt Trail Phase II Halff Associates, Inc. N/A Reviewing proposal Fall 2002 PLEASANT RUN PROPERTY Project Description: Consultant: Contractor: Status: Substantial Completion: L.D. LOCKETT PROPERTY Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Master Plan Newman, Jackson, Bieberstein Landscape Architecture N/A Award bid at March 19, 2002 City Council meeting Fall 2001 Design of Athletic Fields Newman, Jackson, Bieberstein Landscape Architecture N/A Cost estimates completed Fall 2001