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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-4/1/2002 city Of llcg Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, April 1, 2002 6:45 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. I AGENDA I I NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the Minutes 3. Overview of Funding for Park Projects 4. Discussion of City Owned Soccer Practice Facilities 5. Discussion of Colleyville Girls Softball Association's use of City Game Fields 6. Recreation, Athletics, Tennis and Seniors' Reports 7. Park Operations and Capital"lmprovement Status Reports 8. Other Informationalltems* 9. Adjournment *(This time is allocated for citizens to infonnally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on, March 28, 2002 city Of TIC9 Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, March 18, 2002 8:00 p.m. Chairman Joe Noorlag called the meeting to order at 8:50 p.m. on Monday, March 18, 2002 at the Parks and Recreation Office. ROLL CALL: Members: Councilman Ginny Tigue, Tom Cicherski, Meg Davis, Chris Foy, Jim Messina, Bill Mitchell, Joe Noorlag, Chuck Thomas, GiI Turner Mayor Donna Arp ABSENT: Dianne McWethy, Deputy City Manager STAFF: Monica Sue Walsh, Parks and Recreation Manager, and Craig Dishman, Recreation Supervisor and Barbara Werner, Administrative Secretary . 1. Call to Order 2. Approval of the February 4, 2002 Minutes Jim Messina requested that a correction be made to item number 4 to reflect a letter from Diana Mueller was presented to the board and thata copy of the letter be attached to the minutes. Meg Davis moved to approve as amended the February 4, 2002 Parks and Recreation Advisory Board Minutes and Tom Cicherski seconded the motion. The vote was unanimous. 3. Discussion and Consideration of Pleasant Run Practice Site Funding Monica Sue Walsh gave an overview of funding for the improvements for the Pleasant Run Practice Site. In addition to the bid price of $230,495, this project also includes a five-percent contingency of $11 ,525 and testing fees of $1 ,600 for a total project cost, of $243,620. On the basis of the total project costs the current funding shortfall is $58,531. Parks and Recreation Advisory Board Meeting March 18, 2002 Page 2 After discussion by the board, Jim Messina moved to use Voluntary Park Fund monies in an amount not to exceed $46,206 and Colleyville Soccer Association's contribution of $12,325 to fund the shortfall of $58,531. Chuck Thomas seconded the motion. The vote was unanimous. 4. Discussion and Consideration of Webb House Funding History of Bransford Park and Webb house funding issues was given by Monica Sue Walsh during the combined meeting of the Parks and Recreation Advisory Board and Park Land Dedication Committee joint meeting. Jim Messina moved to approve the Park Land Dedication Committee's recommendation to use Park Land Dedication fund monies in an amount not to exceed $98,584 to fund the shortfall. Meg Davis seconded the motion. The vote consisted of six (6) ayes and one -(1) nay. 5. Establish a Committee for Review of Game Field Usage. After a discussion by the board for the need to establish a committee to study the use of game playing field for practice, Chris Foy moved to appoint a committee with an invitation extended to all Youth Sports Association presidents to be members of the committee. GiI Turner, Jim Messina and Bill Mitchell volunteered to represent the Parks and Recreation' Advisory Board, as members of the committee. It was requested this committee make a status report to the Parks and Recreation Advisory Board in July and have a recommendation Board in September. 6. Discussion and Consideration of a Proposed-Donation from Susan Brandt Meg Davis moved to accept the donation from Susan Brandt with staff deciding' how the funds will be used at the Colleyville Nature Center. Chuck Thomas seconded the motion. The vote was unanimous. - 7. Discussion and Consideration of a Proposed Donation from Unique Landscaping. Chuck Thomas moved to accept the donation of a Red Oak tree to be placed in City Park for the annual Arbor Day- Ceremony. Tom Cicherski seconded the motion. The vote was unanimous. Parks and Recreation Advisory BOard Meeting March 18, 2002 Page 3 8. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and. surrounding areas. 8. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Parks and Recreation Manager presented a status report on current projects. 9. Other Informational/terns 10. Adjournment / Chuck Thomas moved to adjourn a 10:10 p.m. and Meg Davis seconded the motion and the vote was unanimous. Respectfully submitted and approved: ~~tL U1fw;A~ Barbara Werner; Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/1/02 Agenda # 3 Department: Parks and Recreation Subject: Overview of Funding for Park Projects Terry Leake, Finance Director will give an overview of funding for park projects. Previously the Parks and Recreation Advisory Board requested information relating to park funding opportunities. ACTION TO BE TAKEN C2J Discussion Only [] Procedural Change [] Possible City Council Policy Recommendation [] Information Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/1/02 Agenda # 4 Department: Parks and Recreation Subject: Discussion of City Owned Practice Athletic Facilities Diana Mueller, Colleyville Soccer Association President will make a presentation and is available to answer any questions. Michelle Reitz will also address the board concerning this agenda item. ACTION TO BE TAKEN ~ Discussion Only o Procedural Change o Possible City Council Policy Recommendation o Information Only Page l.of 1 ) C~~l~Ylf'~j~@ SD{;iJt:Y ASSDCio.~ian, iilC;. - ---,- ., I P.O. Box 875 Colleyville, Texas 76034 The following four questions were asked of the COlleyville Soccer Associations Recreational Coaches: 1. Where do you practice? City property or private property? Please be specific if practicing on city property by identifying which site. 2. How many times per week do you practice? 3. Would you prefer to have scheduled practice times at our available locations? (i.e. Sparger Park and the Pleasant Run Practice fields) 4. Are you in favor of allowing US through U8 teams to practice on the game fields at the Pleasant Run Soccer COmplex? This would require changing the city ordinance to allow practicing on game fields. Out of 97 coaches, 42 responded. 1. 10 teams practice @ Sparger Park 7 teams practice @ Pleasant Run Practice fields 5 teams practice @ Glenhope Elementary 11 teams practice on private property 9 teams practice @ other facilities 2. Most of the teams practice twice a week at the above sites. 3. 10 coaches were in favor of having scheduled practices 26 coaches were not in favor of having scheduled practices 1 coach wanted a scheduled practice, but only on the practice fields, not Sparger Park. 2 coaches were not sure 4. 38 coaches were in favor of using the game fields for practices 4 coaches were not in favor of using the game fields for practices .?..~0~ij.r~D.fffessag~~..;.; ",'":,, Franl:'SDMUeIIet:5@aOLcom' Sent: Monday,' February 25, 2002 9:23 PM' To: brt8n.r.smith@lmco.CQJD; david rltch!~h<$Jair.com; I.spann@gte.net; nardgroup@peoplepc.com: ~lfrt~ri~Ql..QQ[Tl; ~nt@attbiJ:!Q01; gfihley@swst.com; pstreit@worldnet.att.net; L.ry:1!!!er?@yatl.9.C).com; ~CY@.Il~rs.com; roeming5@juno.com; marsr@quixnetnet; tcicherski@~~lart.~; fswhisman@landmarkbank.com; KTW1 021@aol.com; srr57@attbi.com; grstone@sbcgfobal.~t; thE;lparshalls@attbi.CQm; timedwards@attbi.com; hannahome@attbi.com; jcksalmeron@msn.com; alJ"lommy0f5@yahoo.com; ACPardini@Yahoo.com; Beneski@attbi.com; -Lwink0047@aol.com; JOYl"f:>>T@aol.com; lynch_Ll@email.msn.com;BGlavan@msn.com; ~gsley@attbi.com; davidhichs@msn.C9m; SandyBruns@aol.com; kwcline@worldnetatt.net; 19m,robertS@alconlabs.cor:n: gary.Stufflebeme@henkef-americas,com; Jimters@aol.com; nbbowman@attbi.com; OBrieninv@aol.com; matthubbard@medi:-dyne.com; jfjuraco@verizon.net; vanhoose@fwc.org; 9_W6ston@msn.com; GARYDISCUS@aol.com; slflamm@juno.com;, fuzzman44@attbi.com; rglavan@attbi.com; abk52@allstate.com; williamdonna@attbi.com; Imbarrett@charter.net; CCCishere@yahoo.com; terry.hanson@nbc.com; Ddd6409@aol.com; JrS145@aol.com; fhiii3@covad.net; SMIKESLQ@aol.com; Martino2061@aol.com; TKeeble@compuserve.com; Jeffrey. Clar1<@lmco,com; bgibbS@natca.org;'s-crai9.jutras@lmco.com; duane.dewitt@lmco.~m; mark.scovic@verizon.com; Whited0g43@aol.com; Dakpatrick@aol.com SUbject: (no SUbject) Dear CSA Coaches, The City of COlleYVille Parks & Recreation Department has requested information regarding utilization of practice sites. Please answer th.El_ fOllowing questions by 2/28/02, as I need to present this information at a Parks Board Meeting. Please e-mail your responses to me at sdmuellerS@aol.com. All responses will be kept confidential. I /1.) Where do you practice? Oty property or private property? Please be specific lfpracticing on city property by identifying which site. 2 How many times per week do you practice? 3.) Would you prefer to have scheduled practice times at our available locations? (I.e. Spar~er Park and the Pleasant Run practice fields) 4.) Are you In favor of allowing US through U8 teams to practice on the game fields at the Pleasant Run Soccer Complex? This would require changing the city ordinance to allow practicing on game fields. Thank you for taking time to answer these questions for CSA. I Diana Mueller i CSA President Headers CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/1/02 Agenda # 5 Department: Parks and Recreation Subject: Discussion of Colleyville Girls Softball Association's use of City Game Fields Chairman Joe Noorlag requested this item be placed on the agenda. ACTION TO BE TAKEN o Discussion Only o Procedural Change [8J Possible City Council Policy Recommendation o Information Only Page :Lor ~ <i3 @ ! ~ c::::J c::::J j -c I.. ca o Q)aJ - == c: > 0 B >.; ~ CJ) ca o - "" .~ - \II ~ 00 t; 5 CJ) r/) ..... '" ~ol.&. ~ -c ~c: -- ca o en ~ I.. ca a.. @'i) ~ cc:J @ @) c:::J 1 , N o o N r.. ~ ~ .~ ~ < ul o ro u C) .~ ~ ~u ~I c " ctS ~ \/}/ ~ ~I .~ ~ > ro (j) 0-.1 ~ ]1 u u S ~ o Cd ~ 0 ~ ~~ (1) C\$ "'d ~ (1) 0 (1) .~ ~ ~ ~ ~ o u C) ~ ;:j VJ ~ cB r.rJ. ~ ........ 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U o ro.~ S ~ :;:: ;..::: ~~:g~~~8. ~ (l) ro ~ ~ ~ (l) ~ 0\ u.~.9 ~ s<U.........Q"'1i:i;:::l ~~ogp~tiJ~ 5h ~ -a 0::::: A. 1:l ro ~ '0 ~ .~ ~ Of) Q) "'0 f--1 E-i ;;> ~;..::: ;g~.. <'\j~ o . ....-.( ro ~~ ~~(l) (l) · t:; > ~ . 0 C'ij ~ uZ~ ~ . . . ~ o .0 .~ u '\j a ~ o .~ ~ ro Q) ~ U Q) ~ ~ ~ en .-c ro ~ ~ o Q) ~ .~ en ..0 Q) ~ . < (l) . ~ (/'J . r;) ...0 t:; (l) 0~ o Q) ~ ....-.( ~~ .S ~ ........ Q) ~~ '\j 0 <u CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/1/02 Agenda # 6 Department: Parks and Recreation Subject: Athletic, Tennis and Seniors' Report I. Recreation A. Approximately 75 youth attended KidFish held March 3 at the Colleyville Nature Center. B. Approximately 60 people attended the Masterwork's performance of AndYl Russo, Van Cliburn Competitor, held on March 7 at the Colleyville Centre. C. Approximately 200 youth participated in the Spring Egg Hunt held March 23 at Colleyville City Park. Over 400 people attended the event. II. Athletics A. 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III o Q.. z o < o CD () c.... m :::J " CI) 0- ~ Q) .... )> -0 ..... ~ Q) '< c.... e: :::J c.... e: )> e: (C (f) CD -0 Ql Q;' - fX1 ~ ::J' m ;- Q. *' o - m fIl - 3' m it CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/1/02 Agenda # 7 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports BRANSFORD PARK REHABILITATION PLAN FOR WEBB HOUSE Project Description: Consultant: Contractor: Rehabilitation Plan for Webb House HLM Design N/A Status: Aware bid at the April 2, 2002, City Council meeting Substantial Completion: Spring 2001 KIMZEY PARK Project Description: Consultant: Contractor: Status: Substantial Completion: Design for redevelopment Carter and Burgess Sierra Miller Punch List Fall 2001 ACTION TO BE TAKEN C8:J Discussion Only o Procedural Change o Possible City Council Policy Recommendation o Information Only Page 1- of 2 Park Operations and Capital Improvement Status Report March 4, 2002 Page 2 of 2 COTTONBEL T TRAIL Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Cottonbelt Trail Mesa Design Group N/A Submittals sent to TxDOT District Fall 2001 COTTONBEL T TRAIL. PHASE" Project Description: Consultant Contractor: Status: Substantial Completion: Design of Cottonbelt Trail Phase II Halff Associates, Inc, N/A Reviewing proposal Fall 2002 PLEASANT RUN PROPERTY Project Description: Consultant: Contractor: Status: Substantial Completion: L.D.' LOCKETT PROPERTY Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Master Plan Newman, Jackson, Bieberstein Landscape Architecture N/A Award bid at April 2, 2002 City Council meeting Fall 2001 Design of Athletic Fields Newman, Jackson, Bieberstein Landscape Architecture N/A Cost estimates completed Fall 2001 FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 2-28-2002 FUND BALANCE AT 9-30-2001. FY 2002 REVENUE Donations: PROJECTED ACTUAL October $10,405 $10,405 November $9,744 $9,744 December $9,875 $9,875 January $9,871 $9,871 February $9,490 $9,490 March $9,700 $0 April $9,700 $0 May $9,750 $0 June $9,750 $0 July $9,800 $0 August $9,800 $0 September $9,900 $0 City Park Sign Revenue $350 $0 T olal Donations $118,135 $49,385 Interest income Received $10,500 $845 TOTAL $128,635 $50,230 $374,960 FY 2002 EXPENDITURES RECOMMENDED (BOARD) APPROVED (COUNCIL) EXPENDED BALANCE OF PLEASANT RUN PRACTICE MASTER PLAN && $2,850 $2,850 $0 COTTONBEL T PHASE II LOCAL MATCH && $41,236 $41,236 $0 SPARGER PARK TRAIL GRANT LOCAL MATCH@@ $19,123 $19,123 $0 BALANCE OF 901 L.D, LOCKETT ROAD PROPERTY EVALUATION >> $911 $911 $911 COTTON BEL T TRAIL PHASE III -- $46,325 $46,325 $0 ADA ACCESSIBILITY STUDY ^^ $6,000 $6,000 $4,805 COMPREHENSIVE PARKS, RECREATION & OPEN SPACE MASTER PLAN $6,000 $6,000 $0 TOTAL $122,445 $122,445 $5,716 UNENCUMBERED FUND BALANCE AT 2-28-2002 (COUNCIL APPROVED) $302,745 PROJECTED FUND BALANCE AT 9-30-2002 $381,150 EXPENDITURE KEY: && FY 2002 PROJECT/APPROVED OCT 99 @@FY2002 PROJECT/APPROVED MAY 2000 >> FY 2002 PROJECT/APPROVED APRIL 2001 -- FY 2002 PROJECT/APPROVED JUNE 2001 ^^ FY 2002 PROJECT/APPROVED OCT 2001 ++ FY 2002 PROJECT/APPROVED MARCH 2002 , FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 2-28-2002 TOTAL REVENUES $910,091,96 TOTAL INTEREST INCOME REC'D $109,711.61 LESS EXPENSES: KIDSVILLE DONATION LANDSCAPING NATURE CENTER NATURE CENTER TREES KIMSEY PARK APPRAISALS CITY PARK SOD TPWD KIMSEY PARK GRANT COTTONBEL T TRAIL I COTTONBEL T TRAIL ROW ACQUISITION $1,000,00 $1,169,07 $1,035,00 $4,700,00 $72,881,20 $8,800,00 $27,920,59 $32,322,97 TOTAL EXPENSES $149,828.83 LESS ENCUMBERANCES: COTTON BEL T TRAIL I COTTONBEL T TRAIL" COTTON BEL T TRAIL ROW ACQUISITION COTTON BEL T TRAIL III $184,095.41 $76,298,00 $2,677.03 $185,297,00 TOTALENCUMBERANCES $448,367,44 TOTAL AVAILABLE AT 2-28-2002 $421,607,30