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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-8/19/2002 city Of ilC9 Texa5 PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 19, 2002 6:30 p.m. For the meeting conducted at the Colleyville Centre located at 5300 Bluebonnet Rd. AGENDA NUMBER AGENDA ITEM 1, Call to Order 2, Approval of the Minutes 3. Discussion and Consideration of approving the McPherson Park Master Plan 4, Recreation, Athletics, Tennis and Seniors' Reports 5, Park Operations and Capital Improvement Status Reports 6, Other Informationalltems* 7, Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on August 15,2002 ~"--' C.u-UtM.t.v" city Of Texas n~ ppJfl PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, July 1,2002 7:00 p.m. Chairman Joe Noorlag called the meeting to order at 7:10 p,m. on Monday. July 1, 2002 at the Parks and Recreation office. ROLL CALL: Members: Meg Davis, Jim Messina, Bill Mitchell, Joe Noorlag, Chuck Thomas, ABSENT: Mayor Pro Tem Ginny Tigue, Tom Cicherski, Chris Foy and Gil Turner STAFF: Dianne McWethy. Deputy City Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor and Barbara Werner, Administrative Secretary 1. Call to Order 2, Approval of the June 3, 2002 Minutes Jim Messina moved to approve the May 6. 2002 Parks and Recreation Advisory Board Minutes and Bill Mitchell seconded the motion, The vote was unanimous. 3, Discussion and Consideration of the update of the Colleyville Comprehensive Parks. Recreation and Open Space Master Plan by Carter and Burgess City Council requested that private park land be included in the Comprehensive Parks, Recreation and Open Space Plan, The Master Plan has been updated to include the private park information, Phillip Neely and Julie McCall of Carter and Burgess gave an overview of the update, Jim Messina requested that there be a joint work session with City Council to review the updated plan, Parks and Recreation Advisory Board Meeting July 1, 2002 Page 2 Chuck Thomas moved to approve the update to the Comprehensive Parks, Recreation and Open Space Plan as presented, Meg Davis seconded the motion, The vote was unanimous, 4. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas, 5, Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Parks and Recreation Manager presented a status report on current projects, 6, Other Informational Items Gary Stickles addressed the board with his issues concerning the City Park tennis courts, (Comments attached) 7, Adjournment Jim Messina moved to adjourn at 9:27 p,m, and Chuck Thomas seconded the motion, The vote was unanimous, Respectfully submitted and approved: ~~tJ./ lJ.~ /rAA( Jj Barbara Werner, Administrative Secretary Meetinq Aqenda Damage to courts: Metal baskets being used by the tennis pro's are damaging the courts, The sign states that no metal racquets are to be used yet the pro's are using metal buckets to pick up balls, This practice of using metal buckets should be eliminated to protect the courts surfaces which already show signs of wear and damage, Soliciting lessons: My three children while playing on the tennis courts were approached by one of the tennis pro's and were solicited for tennis lessons, This represented fear to my children since a stranger approached them and was completely out of line, Rudeness: 1) The pro's take have interrupted my match on more than one occasion to introduce themselves as the town's tennis pro's. 2) The pro's have walked next to the net while my children were playing to meet with a parent. They could have just as easily walked around the court as anyone else would have but their superiority complex did not allow it. 3) The pro's while giving lesson's are constantly yelling instructions and make it a less than desirable place to play tennis, This level of instruction does not belong on recreational courts, 4) I was removed from one of the tennis courts and made to play on a dirty tennis court because the pro said he had reserved the court, When I asked to see the reservation sheet he said he would be glad to go inside to make one up since he's the person who makes the reservations. Priority to use courts: Residents should be the only one's able to make reservations to use the courts. Non-resident's should not be allowed to use the courts. Lessons: Lesson's should be restricted to the two double courts at the bottom of the hill. Lessons should be restricted after 6:00 p,m. on all nights, No more than two courts should be able to be used for lessons at anyone time. All balls for lessons should be marked so residents balls are not mistakenly picked up in error, League use: League participation should be restricted to Colleyville Resident's and their guests, This will allow the courts to be more readily available for use by Colleyville residents, "Not for personal gain": The sign states this clause and I am confused as to why pro's are able to use these recreational courts for personal gain. They are making their living on our recreational courts, Reservations: As board needs to be established to show what courts are reserved each night. If a court is not reserved then a Colleyville resident has priority over the court, Volleyball courts: The tennis court next to the volleyball court is constantly dirty, A buffer of some sort (Le., shrubs) would help to prevent this problem. Pro's equipment: The pro's leave their equipment (ball cars, etc.) on the courts when they are finished giving their lessons, The courts should be cleaned and emptied after each lesson, Simply stated the pro's should leave the courts in better condition than when they arrived, Lesson signs: The park is a beautiful setting and the signs advertising pro lessons should be removed, The park was designed for its residents not the tennis pro's and this should be respected, I personally have a problem with the town of Colleyville having pro's on recreational courts and doing the type of things they have been getting away with, These are recreational courts and should be re-established as recreational courts for the residents of Colleyville, There is no reason for anyone to be making their living off of these courts, especially when you consider that many of the people taking lessons do not reside in Colleyville, This situation has made the courts unavailable to residents and available to non- residents, This scenario needs to change, I would like to see resident badges created. Residents with badges take priority over all else taking place on all the single courts, The courts should be used on a first come first serve basis, get rid of the reservations system it will not work since no one can predicts how long a match will take. One thing I pondered on was why we are allowing non-residents to make reservations which keep Colleyville residents from playing. Yes we make two dollars but what does it cost to run the lights on all of these courts each night. I am confident that this is a loss scenario which is costing the residents the use of the courts as well as the use of their tax dollars to light and maintain the courts. As stated earlier should you continue to allow pro's to use the courts they should have nothing to do with reservations since they make personal gain off the courts, There should be a black out from lesson on all the single courts and a black out on lessons on Mon-Fri after 6:00 p,m. and all day on weekends. If these changes are made I am confident that the courts would be more readily available for Colleyville residents and that the residents would cease having to pay for non-resident use. One thing I do know for sure is that changes need to be made so the residents can use the courts they pay for, CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/19/02 Agenda # 3 Department: Parks and Recreation , Subject: Discussion and Consideration of approving the McPherson Park Master Plan I Since October 2001, the McPherson Park Master Plan Committee has been meeting to develop a Master Plan that addresses both the current and future recreational and athletic needs of the City, The plans were submitted to Karl von Bieberstein of Newman, Jackson, Bieberstein. Inc, for refinement to reflect the program elements desired by City staff and the committee, The development of this Master Plan will assist the City to meet the park needs identified in the recently updated Parks and Recreation Open Master Plan, identify preliminary cost estimates and future grant opportunities, Karl Von Bieberstein will review the planning process, the proposed Master Plan including park elements, phases for development and preliminary cost estimates of the park, Recommendation Staff recommends the Parks and Recreation Advisory Board consider the McPherson Park Master Plan for approval and recommendation to the City Council. ACTION TO BE TAKEN o Discussion Only o Procedural Change [8J Possible City Council Policy Recommendation o Information Only Page 1.of 1 McPherson Park 2002 Master Plan Cost Estimate Summary PHASE ONE $1,769,220.00 · Park Road and Lower Parking . Hike and Bike Trail · Grading and development of upper and lower unstructured open space areas · Pavilion wI restroom at lower unstructured open space area · Basketball and Sand Volleyball Court · Lighting and Site Utilities · Fencing along McDonwell School Road · Pond and Fishing Pier · Picnic Areas . Playground · Backstop at upper unstructured open space area · Turfing, landscaping and irrigation PHASE TWO . Expanded parking · Demolish Brick House · Park Service Center Improvements · Pavilions at lower unstructured open space area . Turfing, landscaping and irrigation $586,543.00 PHASE THREE · Large Group Pavilions and restrooms . Tree Farm · General Site Improvements · Picnic Areas . Playground . Turfing, landscaping and irrigation $631,453.00 PHASE FOUR · Restoration of Rock House · Turfing, landscaping and irrigation $161,353.00 TOTAL $3,144,570.00 COST ESTIMATE JOB NAME: Colleyville - McPherson Park JOB NO: 0019-02 DATE: 8/13/02 BY: BJB ITEM BUDGET UNIT ITEM CATEGORY NO. ITEM QTY. UNIT COST TOTAL SUBTOTAL Phase I A. Demolition I I 1 General Demolition 1 AllOW $10,000,00 $10,000 2 Tree Protection 67 EA $200.00 $13,400 ; I $23,400 B, Grading and Drainage I 1 Topsoil Stockpile I Spreading 15,720 CY $4,00 $62,880 2 Rough Grading 12,739 CY $2,50 $31,848 I $94,728 C. Utilities 1 Drain Inlets to Pond 2 EA $5,000,00 $10,000 2 I Lighting for Park Drive and Parking 10 EA $2,500,00 $25,000 3 I Park Entry 1 EA $5,000,00 $5,000 4 Service Allowance 1 EA $15,000,00 $15,000 5 Sanitary Sewer 600 EA $15,00 $9,000 6 Water 250 EA $9,00 $2,250 $66,250 D. Construction and Equipment 1 Curbed Drive Ilower Parking lot 7,056 SY $25,00 $176,400 2 Walks I Hike & Bike Trail 72,756 SF $3,00 $218,268 3 Retaining walls at Pavilion 130 CY $400,00 $52,000 4 Retaining wall at VB and BB Courts 25 CY $400,00 $10,000 5 Retaining wall w. of Main Parking lot 20 CY $400,00 $8,000 6 Pavilion wi Restrooms 600 SF $150,00 $90,000 7 Play Structure 1 ALLOW $17,500.00 $17,500 8 Fi-BAR wi Drains 140 CY $12,00 $1,680 9 Basketball Court 522 SY $25,00 $13,050 10 Sand Volleyball Court 1 ALLOW $3.000,00 $3,000 11 Fishing Pier 1 ALLOW $12.500,00 $12,500 12 Fence @ McDonwell -42" PVC Rail 745 LF $20,00 $14,900 13 Site Furnishings 1 ALLOW $11,000,00 $11,000 14 Main Entry Sign 1 ALLOW $15,000.00 $15,000 15 Boulders around Pond 20 EA $2.000,00 $40,000 I 16 Backstop 1 ALLOW $2.000,00 $2,000 , $685,298 E. Planting and Irrigation , 1 Trees (100 Gal.) 130 EA $800,00 $104.000 2 Turf - Hydromulch 262,000 I SF $0,12 $31 ,440 3 Turf - Solid Sod 308,000 I SF $0.50 $154.000 4 Irrigation 338.000 I SF $0,35 $118,300 I $407,740 SUBTOTAL $1,277,416 8.5% Fees, Survey, etc, $108,580 15% General Conditions I Insurance $191,612 15% Contingency $191,612 PHASE I TOTAL = $1,769,220 CONTRACTING ENTITY , '~'-~'.'- . '-~"~_~""~"A~.'_^W"~W. ,'''A.^....,~..^.._...'.__,.~~~_,W_.._.__.._,~~_.~, '"....-~_"^'m.hW '''~ ^,._ '^W"'__" ^ ,'",_ _, 'v_n Newman, Jackson, Bieberstein, Inc. "'P WM.""'-'__,__V^_'~'",.'h"A. '-"AW~'__'._A'"'___"~.'~m,'d'~ "V'~"__.~^-_."'W,~,'A' ,,__ ,n_ ',"O'_"'"'W' _, ,_n,,' _, -'N." _, ".. .. _, "^'~'_'.~,','" "" _." 12770 Coit, Ste 210 UA._._.....-.-....-~""'..'..^__._....wwm..'^"._'^'.T___.._.'mm^_w.._~.~w Dallas, TX 75251 1. DIRECT LABOR Principal Project Manager Landscape Architect Technician TiTlE OF PROJECT ~,,',"" """w_ .__,' c'.,.. . u_......_.w~.~~^'~_,._,_.^'.._A_.'.._~.,~'^'~ w..... ~~._A.< McPherson Park no '._'" '^~'.., y . u_, 'm',___~~' ~~'...VN__....-.,,~.~w.~w,._.__.,.._.__w__...~..~.,~,~,',~ ,_w..,~_ ._v, Fee Proposal ...,,>.'^.....o,_._y_....^'_...'M'>_~...___.__..."v,..., ~,.. ^'^ Page 1_ of_1 6/26/2002 Hours 31 12 104 o Rate / Hour 130,00 $ 80,00 55.00 35,00 Cost 4,030,00 960.00 5,720_00 Est Cost ($) Total 147 2. SUB-CONTRACTS SUBTOTAL $ Cost 10,710.00 SUBTOTAL $ - . 3. PROFESSIONAL FEE , $ 10,710.00 . 4. PROJECT COSTS (Estimated) Quan Unit Price Cost CADD plots (ea) Bond 30 $ 9,00 $ 270.00 Vellum 5 $ 12.00 $ 60,00 Color Plots 4 $ 27,00 $ 108.00 Reproduction Prints (sheet) 20 $ 3.00 $ 60,00 Reproducibles (sheet) $ 35,00 $ - Digital Scanning (ea) $ 50.00 $ - Digital Blowbacks (sf) $ 12.00 $ - Postage 11 $ 0.50 $ 5.50 Courier 5 $ 25,00 $ 125,00 Color Copies 10 $ 1,50 $ 15.00 Photographs ( rolls) $ 17.50 $ - TDLR Plan Review Fee $ 400,00 $ - TDLR Plan Filing Fee $ 100,00 $ - Copies (ea) 150 $ 0,15 $ 22.50 Facsimile (ea) 9 $ 3.00 $ 27,00 SUBTOTAL $ 693.00 5. TRAVEL COSTS (Estimated) Quan Unit Price Cost Mileage (mi) 425 $ 0.37 $ 157.00 (85 mi r/t to Colleyville)x 5 trips $ - I SUBTOTAL! $ 157.00 , , 6. TOTAL FEE and EXPENSES 1$ 11,560.00 11// ' , ' I , " / -::S::--~ - ~ /~ ", ~ ~~/il~~~I;~~~~N!i7~~~~~1.8~\~ , ~~Z;?f!7 / ~~~ ~~': t~c( i ~ ~\: i ~ I~!!!,,-^~,---.,.,... 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Approximately 500 people attended RecFest Saturday, July 20 at Northeast Mall. 8, Approximately 2,500 people participated in recreation, athletic, tennis and senior programs during the months of June and July. II. Athletics A. The department hosted the Texas Amateur Athletic Federation (TAAF) Region 4 Track Meet July 12-13, with 20 teams and approximately 800 participants, The regional meet was an effective tool in preparation for the 2003 and 2004 Games of Texas Track and Field Meet. III. Tennis A. In July, Twenty participants were involved in group tennis lessons, IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Community Center, Ninety-seven participants enjoyed the July luncheons. B, Seniors have also recently participated in an Ice Cream Social, a Hot Dog Cookout and Movie Time at the L.O, Lockett House, ACTION TO BE TAKEN o Discussion Only D Procedural Change D Possible City Council Policy Recommendation Page 1.of 1 [gJ Information Only .... )> ::l ro "1J -f ;e (J) < < -I (J) "1J ro ~ -< (J) 0 0 "1J "1J -I 0 -< 6: m I roo )>)> " CD a. m ~. ..., CD '8 2- 2- ..., ~ ..., ..., 0 0 e ::s 0 <p e III 0 a. (I) ~.~ ::1-0. l>> < <' ::r III CD ;::;: ::r ::s ::s r! % 0 3 00' c CD' - (I) ~ 3 ::l S- C c !!. VI c ::I. ::s III 3 ::J Dl ::s i ::I- '" =r i r+ ::J a. , (J) Q: 0 ;:;: 0 -::l -f Dl ;:; ::l m iii' III ::T ::r 0 a. (I) ::r III r:;, iii' 0 CD ::s CD' rr rr :t CD' 0' 0 0 ~ 0 0 ~' m .... ::T(\) ..., ::l m (I) a. CD r (i' VI III III ..., (J) "0 (\) ..., C ::T "tl o' III VI Dl Q. ii' ..., '" ro 0 ... )> 0 ... ::J ::s en :;' ::s .... a. iii' 0 CD 0' en "0 ~ 0 0- Q. ~ ... ::l 0 ... D) VI "1:J Dl 0 a. ~ a. 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W m .... o-!:>-mo ......I\.)OCO o .,. -Efl -Efl -Efl .... 0'1 -!:>- -!:>- . 000 ~OOO o ~81cn~ ~#-~~ Irn" CD CD D) Ol ::s a s: ~. n ~ )> ii' a.Q.D) e =' ~;:;:c: ~c ib;o ~- ,!g. ~~ f/I o u 2 o < o CD o <- Ol :J .,., CD 0- s: Ol ..., )> ~ s: Ol '< C- e ::l C- !::.. )> e co 00 CD "'0 QI Q;' - tt' l:!' :3' Ql lit Q. -;J!. o - m !4. 3' III iD CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/19/02 Agenda # 5 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports BRANSFORD PARK REHABILITATION PLAN FOR WEBB HOUSE Project Description: Consultant: Contractor: Status: Rehabilitation Plan for Webb House HLM Design Talent Restoration Under Construction Substantial Completion: Fall 2002 COTTON BEL T TRAIL Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Cottonbelt Trail Mesa Design Group N/A Reviewing bids Spring 2002 ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation [2;J Information Only Page Lof 2 Park Operations and Capital Improvement Status Report August 19,2002 Page 2 of 2 COTTONBEL T TRAIL. PHASE II Project Description: Consultant Contractor: Status: Substantial Completion: Design of Cotton belt Trail Phase II Halff Associates, Inc, N/A Reviewing proposal Fall 2002 PLEASANT RUN PROPERTY Project Description: Consultant: Contractor: Status: Substantial Completion: Phase I Construction Newman, Jackson, Bieberstein Landscape Architecture Carter Construction Under Construction Fall 2002 GAME USE COMMITTEE Staff will give an overview of the meeting held in July, WEBB HOUSE USE COMMITTEE Staff will give an overview of the meeting held in August. J FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 7-31-2002 TOTAL REVENUES $991,089.24 TOTAL INTEREST INCOME REC'D $122,293,67 LESS EXPENSES: KIDSVILLE DONATION LANDSCAPING NATURE CENTER NATURE CENTER TREES KIMSEY PARK APPRAISALS CITY PARK SOD TPWD KIMSEY PARK GRANT COTTON BEL T TRAIL I COTTONBELT TRAIL ROW ACQUISITION WEBB HOUSE RESTORATION $1,000.00 $1,169.07 $1,035.00 $4,700,00 $72,881,20 $8,800.00 $29,560.88 $32,322.97 $389.00 TOTAL EXPENSES $151,858.12 ~SS ENCUMBERANCES: } COTTON BEL T TRAIL I COTTONBELT TRAIL II COTTON BEL T TRAIL ROW ACQUISITION COTTONBEL T TRAIL III WEBB HOUSE RESTORATION $182,455.12 $76,298.00 $2,677.03 $185,297.00 $98,195.00 TOTALENCUMBERANCES $544,922.15 TOTAL AVAILABLE AT 7-31-2002 $416,602,64 FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 7-31-2002 $374,960 FUND BALANCE AT 9-30-2001: FY 2002 REVENUE Donations: PROJECTED ACTUAL October $10,405 $10,405 November $9,744 $9,744 December $9,875 $9,875 January $9,871 $9,871 February $9,490 $9,490 March $9,647 $9,647 April $10,507 $10,506 May $9,806 $9,806 June $9,531 $9,531 July $10,497 $10,497 August $9.800 $0 September $9,900 $0 City Pari< Sign Revenue $350 $0 Total Donations $119,423 $99,373 Interest income Received $10,500 $9,985 TOTAL $129,923 $109,358 FY 2002 EXPENDITURES BALANCE OF PLEASANT RUN PRACTICE MASTER PLAN && COTTON BEL T PHASE II LOCAL MATCH && SPARGER PARK TRAIL GRANT LOCAL MATCH@@ BALANCE OF 901 L.D. LOCKETT ROAD PROPERTY EVALUATION>> COTTON BEL T TRAIL PHASE III -- ADA ACCESSIBILITY STUDY ^^ COMPREHENSIVE PARKS, RECREATION & OPEN SPACE MASTER PLA~ PLEASANT RUN PRACTICE SITE .. MC PHERSON MASTER PLAN ## GCISD PRACTICE AREA IMPROVEMENTS TOTAL UNENCUMBERED FUND BALANCE AT 7-31-2002 (COUNCIL APPROVED) PROJECTED FUND BALANCE AT 9-30-2002 EXPENDITURE KEY: && FY 2002 PROJECT/APPROVED OCT 99 @@ FY 2002 PROJECT/APPROVED MAY 2000 >>FY 2002 PROJECT/APPROVED APRIL 2001 -- FY 2002 PROJECT/APPROVED JUNE 2001 ^^ FY 2002 PROJECT/APPROVED OCT 2001 ++ FY 2002 PROJECT/APPROVED MARCH 2002 .. FY 2002 PROJECT/APPROVED APRIL 2002 ## FY 2002 PROJECT/APPROVED JULY 2002 RECOMMENDED APPROVED EXPENDED (BOARD) (COUNCIL) $2,850 $2,850 $1,200 $41,236 $41 ,236 $0 $19,123 $19,123 $0 $911 $911 $911 $46,325 $46.325 $0 $6.000 $6.000 $6,000 $9,074 $9,074 $8,549 $46,206 $46,206 $46,206 $11,560 11 ,560 I'''(~ $0 $50,000 $ ,00 $0 $233,285 $188,285 $62.866 $296,033 $316.598