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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-10/7/2002 city Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, October 7, 2002 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd, I AGENDA I I NUMBER AGENDA ITEM 1, Call to Order 2, Approval of the Minutes 3, Discussion and Consideration of amendment, addition and deletion of Parks and Recreation fees 4, Recreation, Athletics, Tennis and Seniors' Reports 5, Park Operations and Capital Improvement Status Reports 6, Citizen Comments/Presentations Regarding Items Not On The Agenda* 7. Adjournment *(ThiS time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on, October 3, 2002 !f!Jtv.);-o./lO../ WVUl..Vv' city Of llC9 p,t. Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, September 9,2002 7:00 p,m, Chairman Joe Noorlag called the meeting to order at 7:00 p,m, on Monday, September 9, 2002 at the Parks and Recreation office, ROLL CALL: Members: Tom Cicherski, Nancy Coplen. Meg Davis, Chris Fay. Jim Messina. Bill Mitchell, Joe Noorlag, Chuck Thomas, and GiI Turner ABSENT: Mayor Pro Tem Ginny Tigue STAFF: Dianne McWethy, Deputy City Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor and Barbara Werner, Administrative Secretary 1, Call to Order 2, Approval of the August 19, 2002 and August 21, 2002 Minutes Chuck Thomas moved to approve the August 19. 2002 and the August 21, 2002 Parks and Recreation Advisory Board Minutes and Jim Messina seconded the motion. The vote was unanimous, 3, Discussion and consideration of the Game Field Use Committee Report, Monica Sue Walsh gave an overview of the report from the Game Field Use Committee which was established in March 2002 to identify Colleyville youth sports association's current and future needs, use of game fields, practice areas and practice alternatives, The committee also reviewed City ordinances and resolutions related to these areas, Jim Messina moved to approve the Game Field Use Committee Report as written with corrections and with the recommendation that the $83,000 cost be identified as a potential cost rather than an actual calculated cost. Meg Davis seconded the motion, Parks and Recreation Advisory Board Meeting September 9, 2002 Page 2 Due to the board wishing further discussion, Jim Messina withdrew his motion and Meg Davis withdrew her second, After further discussion by the board, Jim Messina moved to approve the Game Field Use Committee Report with the following amendments: 1, Recommendation number 1 is moved to a conclusion 2, Accept all other recommendations listed 3, Recommendation number 3 to read as follows: "remove all fees from ordinances 0-02-1339 and Resolutions that are not directly associated with Youth Sports Associations and all other amendments" Meg Davis seconded the motion, Jim Messina also requested to amend the motion to state that contrary to staff's conclusion, the committee deems some practice on the game fields at City Park and Pleasant Run is appropriate, Meg Davis seconded the amended motion, The vote was unanimous, 4, Discussion and consideration of approval for the use of Voluntary Park Fund monies to construct drive approaches off Bogart St. Colleyville Peewee Football Association has requested some improvements for their program. This improvement is to alleviate the parking problems off Bogart Street. The cost estimate is for two approaches to the property to provide adequate ingress/egress to the site and to maintain proper drainage along Bogart Street. The recommendation is to approve funding from the Voluntary Park Fund in an amount not to exceed $10,000 to construct drive approaches off Bogart Street. At this time GCISD is reviewing this project request for approval. Meg Davis moved to approve to deny agenda item number 4 contingent on asking the Colleyville Peewee Football Association to share dollar for dollar or 50% participation, The motion was not seconded. Meg Davis withdrew her motion, After further discussion by the board, Gil Turner moved to approve this recommendation contingent upon Colleyville Peewee Football Association funding this at a 50% split with the Voluntary Park Fund. Meg Davis seconded the motion. The vote was unanimous. 5, Discussion and consideration of proposed donation from Burlington Northern Santa Fe Railway Company, Daria Denison has been working very diligently for approximately a year with Burlington Northern Santa Fe to donate a railroad car for Bransford Park. As of Parks and Recreation Advisory Board Meeting September 9,2002 Page 3 last month, Ms Denison and Mr. Matt Rose, CEO of BNSF completed the details required by the City to donate a caboose to Bransford Park, BNSF will paint, transport, and put the caboose on the track at no cost to the City, There will be a plaque placed at the site recognizing all the individuals that helped make this happen. Chuck Thomas moved to accept the donation from the Burlington Northern Santa Fe Railway Company, GiI Turner seconded the motion, The vote was unanimous, 6, Discussion and consideration of approval for the use of Voluntary Park Fund monies for a fence surrounding the caboose to be located at Bransford Park, The Webb House Rehabilitation Plan specifies a white picket fence to surround the house, Staff recommends that this same style fence be installed around the caboose, The fence is needed for security and safety, Staff is requesting that up to $5,000 be allocated out of the Voluntary Park Fund to install the fence. Meg Davis moved to approve the use of Voluntary Park Fund monies for a fence surrounding the caboose to be located at Bransford Park, Gil Turner seconded the motion, The vote was unanimous, 7, Recreation. Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas, 8, Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Parks and Recreation Manager presented a status report on current projects. 6. Citizen comments/presentations regarding items not on the agenda 7, Adjournment Jim Messina moved to adjourn at 9:05 p,m, and Gil Turner seconded the motion, The vote was unanimous, Respectfully submitted and approved: ~k,tU U.4.kAAOJ Barbara Werner. Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 10/7/02 Agenda # 3 Department: Subject: Parks and Recreation Discussion and Consideration of amendment. addition and deletion of Parks and Recreation fees Staff has been researching current parks and recreation fees related to pavilions. facilities, tennis courts and non-resident fees for class participants, Staff recommends amending the following park pavilion fee for non-residents and residents. L.D. Lockett House rental fee and Game Field Use Committee Report ordinance, Park Pavilions Rentals Current ordinance fees are as follows: Non-Resident Number of People Rate for four (4) hour rental 25 or less $25,00 26-50 $50,00 51-1 00 $75,00 1 00-150 $100,00 Over 150 To be determined by Parks and Recreation Department A non-resident special event user shall make a deposit of twenty-five dollars ($25,00) for four hours and not to exceed one hundred dollars ($100,00) for eight hours, as determined by the Parks and Recreation Manager, Residents are not charged a fee or deposit. Ordinance 0-98-1108 was approved on September 1, 1998, ACTION TO BE TAKEN o ~iscussion Only o Procedural Change o Information Only IZl Possible City Council Policy Recommendation Page 1 of 3 Discussion and Consideration of amendment, addition and deletion of Parks and Recreation fees October 7,2002 Page 2 of 3 After researching peer cities, it was determined that all cities have a resident fee for park pavilion rentals, Fees ranged from $10,00 per hour to $75,00 for six (6) hours, We had one hundred (100) resident reservations last year, Staff proposes a minimal charge for residents of $10,00 for a three hour rental. We had 21 non-resident reservations last year, Staff proposes a minimal increase for non- residents of $35,00 for a three hour rental. L D. Locket House Rentals The original Ordinance 0-92-880 was approved on September 15, 1992 allowing a non- resident rental fee of $5,00, Ordinance 0-98-1087 was approved on January 20, 1998 approved the current weekday rental of $35.00 for two (2) hours and a weekend rental of $50,00 for two (2) hours, Staff proposes that the fee be increased to $75,00 for two (2) hours, We had seven (7) reservations last year, Tennis Court Rentals Resolution R-98-1392 was approved on July 21, 1998, The current amounts for reservations are as follows: Resident $2,00 for 1.5 hours Non-Resident $4,00 for 1,5 hours After surveying the peer cities, we found that the cities were charging $1,00 to $2.50 per person for residents and $2,00 to $4,00 per person for non-residents, We had 229 reservations last year. Staff proposes changing the fee to per person versus per court, Game Field Use Committee Report Amend Ordinance 0-02-1339 as proposed by the Game Field Use Committee Report. Remove all fees and accept other provisions that are not directly associated with youth sports, Fees will be moved to the miscellaneous fee ordinance, Staff recommends adding the following Webb House Rental and non-resident class fees to the miscellaneous fee ordinance, Webb House Rentals With the opening of the Webb House and the opportunity for rentals, fees need to be established, The proposed fees are based on other city's historical facilities fees. Staff also had to consider Community Center facility fees, Discussion and Consideration of amendment, addition and deletion of Parks and Recreation fees October 7,2002 Page 3 of 3 The proposed fees are as follows: Weekday Weekend Man - Thur Fri - Sun Minimum Each Minimum Each 3 hrs additional 4 hrs additional hour hour Resident $60 / hr $20/ hr $80 / hr $35 / hr Non Resident $90 / hr $35/ hr $130/ hr $55 / hr Damage Deposit $200 Non-Resident Recreation Class Fee Many of our peer cities charge between $3,00 and $10,00 for a non-resident to take a recreation class, Our recreation programs are made up of approximately 60% residents and 40% non-residents. Staff proposes a new fee of $5,00 for non-residents when participating in a recreation class, Colleyville residents will not be affected by this fee. Staff recommends that all of the proposed fees be implemented beginning January 1, 2003. Recommendations Approval of the amendments, additions and deletions of Parks and Recreation fees, ORDINANCE NO. 0 02 1339 0-02-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING CHAPTER 66 OF THE COLLEYVILLE CODE RELATIVE TO FEES AND RESERVATIONS FOR THE USE OF PARK ATHLETIC AND RECREATIONAL FACILITIES; PROVIDING THIS ORDINANCE BE CUMULATIVE; PROVIDING FOR SEVERABILITY; PROVIDING FOR GOVERNMENTAL IMMUNITY; PROVIDING FOR INJUNCTIONS; PROVIDING FOR A PENALTY AND AUTHORIZING PUBLICATION. WHEREAS, Chapter 66 of the City of Colleyville Code of Ordinances provides for the regulation and use of public parks and imposes fees for the use of park facilities; and WHEREAS, Ordinance 0-93-906, Ordinance 0-93-918, Ordinance 0-98-1108 and Ordinance 0-02-1339 created and established Section 7 of the City of Colleyville Code of Ordinances relative to parks and recreational regulations; and WHEREAS, the City Council of the City of Colleyville has determined that a revised rate and scheduling structure is in the best interest of the citizens of the City of Colleyville, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: See, 1: The following words, terms and phrases, when used in this ordinance, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Chapter 66: Definitions 1 , City cosponsored league play shall mean an athletic event, which is authorized, organized or scheduled with the assistance of the Parks and Recreation Department by a non-profit organization, 2. City sponsored league shall mean an athletic event which is authorized, organized or scheduled in whole or in part by the Parks and Recreation Department. See 2: 3. Ordinance 0-02-XXXX Page 2 of 13 Closed field shall mean a playing field or a game field that has been closed for any use due to inclement weather or maintenance requirements of the Parks and Recreation Department. 4, Coordin3tor Manager shall mean the coordinator Manager of the Parks I and Recreation Department. 5. Game field shall mean a field that has been designated by the Parks and Recreation Department to be used solely for the purpose of conducting league play or tournament play for city sponsored or city cosponsored league play athletic events. This would include the city sponsored soccer, baseball and softball associations. Game fields are located at the Pleasant Run Soccer Complex and the Colleyville City Park, 6, Park shall mean a park, playground or any other area in the city owned or used by the city, devoted to active or passive recreation. 7, Vehicle shall mean any wheeled conveyance, whether motor powered, animal-drawn or self-propelled, The term shall include any trailer of any size, kind or description, Chapter 66: Facility Procedures and Guidelines Tennis Court Regulations 1, It shall be unlawful for any person to use the tennis courts in the City for any purpose other than playing tennis, 2, It shall be unlawful for any person to play tennis on any tennis court while wearing any footwear other than tennis shoes. 3, It shall be unlawful for any person to ride a skateboard or skates on the tennis courts. Tennis Court Fees and Rofunds 4, The tennis courts are available on a first-come first-serve basis. 2.1\ resident may reserve the tennis courts for a fee. The f-ee for residents shall be $2,00 per one and one h31f hour session per court, both double and single play. Each session sh311 be for no longer than one 3nd one h31f hours in 3ccordance 'Nith the reservation schedule maint3ined by the P3rks 3nd Recreation Dep3rtment. 3./\ non resident may reserve the tennis courts for 3 fee. The fee for non residentc chall be $1,00 per one and one half hour session per court, both Ordinance 0-02-XXXX Page 3 of 13 double ::md single pl3y, Each sescion sh311 be for no longer th3n one 3-AG one h31f hours in 3ccord3nce with the reserv3tion schedule maint3incd by the Parks 3nd Recre3tion Department. <1.A resident and non resident, individual or f:J.mily, may purch3sc 3n anntla~ f:J.cility use card th3t 311m\'c tho holder to c311 in for tannic court reserv3tions 3nd to pl3y '.vithout paying per session court fees. 5,The annual usage fees for resident and non resident are as follmvs: Resident Individual Resident F3mily $100,00 per year $250.00 per year Non Resident Individual Non Resident Family $150,00 per year $350.00 per year 6. Refunds arc 3vailable dUG to inclement we3ther provided. however. that a request for a refund is submitted to the Parks 3nd Recre3tion Dep3rtment, in 'Nriting, within one '..veek of the scheduled session, Failure to submit a timely request for refund forfeits the refund, Rescheduling in lieu of a refund is permitted based upon availability of time slots, Tennis Court Reservations 1, The courts will open for play at 6:00 a,m, All games must be completed by 10:00 p,m" park closing time, 2. Courts may be reserved through the Parks and Recreation Department. Time slots for reservations are available in one and one-half hour increments as seasonal conditions permit. The schedule shall be determined and approved by the Parks and Recreation Manager or fH.s. designated representative. 3, Reservations must include the name of the individual or team, address and phone number as set forth in this policy, No more than one person from a team may schedule a reservation, 4. Residents may make reservations beginning the Monday proceeding the next scheduling week (Sunday through Saturday), Non-residents may make reservations commencing on Friday proceeding the next scheduling week (Sunday through Saturday), There will be no consecutive rocervations for 3n individual or f:J.mily member, 5, Any person or team found to be violating the terms of this section shall be denied access to the tennis courts for the remainder of the season, Ordinance 0-02-XXXX Page 4 of 13 Rental of Park Pavilions and Refunds 1, /\11 non resident special event users, except City related users, shall make 3 depocit and pay a fee to the Parks and Recreation Department. The amount of deposit will be determined by the specific uce of the pavilion, in an amount not less than Twenty five Dollars ($25,00) for four hours and not to exceed One Hundred Dollars ($100,00) for eight hours, as determined by the Parks and Recreation Manager, Such deposit is to cover the cost of any necessary clean up or vandalism, The Parks and Recreation Manager shall designate a person or person(s) to inspect all premises after usage. All deposits will be held until after pavilion use, and returned to the customer unless damage or vandalism has occurred, At this time, a refund will be processed for the deposit. 2, City related functions shall have first priority on the pavilions and shall use the pavilions without charge. 2. Fees for the use of the park pavilions shall be assessed as follows: Number of people Rate for Four ('1) Hour Rental NonResident 100 150 $ 25.00 $ 50,00 $ 75,00 $100,00 25 or less 26 50 51 1 00 Over 150 To be determined by the Parks and Recreation Department 3, All other groups who reserve the pavilion for personal use, except those specified in the following section, shall pay a fee as determined by the Parks and Recreation Department. 4, All non-residents who reserve the facility for business, commercial or professional gatherings may apply for the use of said pavilion during daytime hours between 8:00 a,m, and ~5:00 p.m. The applicant may not make any charges, nor solicit for money of any kind or character from any person for his use of the pavilion. A liability insurance policy naming the City of Colleyville as an additional insured shall be purchased by all Ordinance 0-02-XXXX Page 5 of 13 business, commercial or professional renters. Coverage amounts must meet those specified by the City Manager or his designee, 5, A request for a reservation must be made in person at the Parks and Recreation Department during regular business hours (8:00 a,m, until 47W5:00 p.m,), Reservations will be accepted from adults only (18 years or older), Reservations may be made no earlier than sixty (60) days in advance, 6, A permit shall be issued by the Parks Department stating the time, date, fee and amount of deposit and any other pertinent information as determined by the City, 7, Refunds on any pavilion or park rentals unless otherwise specified, must be requested no later than three (3) working days after scheduled use, through the Parks and Recreation Department Coordinator Manager or fH.s designated representative, Refunds will only be considered in cases of uncontrollable events, Le" severe weather, family emergency, etc, and must be approved by the Parks and Recreation Manager, Rescheduling of allotted time is preferred and can be used up to one (1) year from the time of original date. 8, All cancellations must be made no later than three (3) days prior to reservation date to obtain a refund, Park Pavilion Policies and Guidelines 1. Alcoholic beverages are prohibited, as per ordinance, 2, Music may be played only between the hours of 9:00 a,m, and 10:00 p,m" unless otherwise approved by the Parks and Recreation Department or as permitted under the City's noise and nuisance ordinances, 3, Vehicles will be restricted to designated parking areas only, except for Police, Fire emergency or maintenance vehicles from Departments, Also, the use of "bounce houses" or "moon walks" is not allowed on park property. 4, Responsibility for damages to and or maintenance of facilities growing out of usage beyond normal and usual wear will be assumed by the individual, group or organization, All paper and waste shall be deposited in proper receptacles, 5, All special permits must be obtained in person and such individual must sign such permit indicating that he/she agrees to the terms of the deposit restriction and applicable City Ordinances. Ordinance 0-02-XXXX Page 6 of 13 6, Decorations should not be attached to the pavilion that would tend to deface the structure including but not limited to staples, tacks, crepe paper, or any material that will stain, Approval shall be obtained from the Parks and Recreation Department for any special decorations, 7, Any open flames, candles (other than birthday cake candles), torches, etc, shall not be used in the pavilion and use of any decoration or equipment that requires electricity must meet appropriate fire and electrical codes, 8, The City Manager or his designee shall determine the applicable charge or fee when an interpretation is needed, or the charge set by the Parks and Recreation Department is disputed. 9, Failure to adhere to Parks and Recreation Department rules and regulations will result in suspension of reservation privileges, 10, All decisions concerning the applicable fee, the non-refund of any portion of the deposit, or the denial of the use of the pavilion may be appealed to the City Manager or his designee, 11, The individual. group or organization will obey all rules and regulations, both written and verbal, and will not hold the City of Colleyville liable for any injury sustained while using the facility, 12, The person, whose signature appears on the reservation, or their representative is fully responsible for all participants using the facilities under the jurisdiction for the Parks and Recreation Department. Parks and Game Fields Reservations 1, City related functions shall have first priority in the city's parks and shall use these parks without charge, 2, Commercial use of any and all park facilities for filming, photographing, etc, shall require a charge plus a damage and clean-up deposit. 3, The use of picnic areas and play equipment (other than pavilion renters) shall be on a first-come, first-serve basis, No reservations are allowed. 4. Any group not sponsored by the city and desiring to use a park as a gathering place or for an event or function of any kind shall be subject to the following requirements: a, The organizer or representatives of the group desiring use of the park for an event or function shall file an application for a special permit with the Ordinance 0-02-XXXX Page 7 of 13 Parks and Recreation Department at least thirty (30) days prior to the proposed date of the event or function, The application will be on a form provided by the Parks and Recreation Department and shall include the following information: I. the name, address and telephone number of the person or persons responsible for the event or function; ii. a description of the event and its proposed date and hours of duration; iii. estimated number of people who will be in attendance; iv, the park and park area being requested for use; v, the nature and number of vehicles, which will be used to transport people in attendance to and from the event; VI. a description of any voice or musical amplification equipment to be used; and vii. any other information that may be required by the city in order to establish additional requirements for the preservation of the public health, safety and welfare. 5, Within three (3) days of the time the application has been filed with the Parks and Recreation Department, the Deputy City Manager will be notified of the event or function and will be provided copies of the application for the purposes stated above and for the purpose of assessing the demand placed upon services by the event and the impact upon the area surrounding the park. 6, In addition to the requirements set forth in this section, the group shall comply with any and all other applicable laws, statutes, ordinances, resolutions and rules governing use of the parks, These requirements include, but are not limited to, the payment of any fees or deposits, which may be, required for the use of a public park by this ordinance. Playing Fields Ballfields: Practice Fields a. The city uses G-CISD facilities for baseball and softball practice fields, Ordinance 0-02-XXXX Page 8 of 13 b. The city does not charge a fee for the practice baseball fields and softball fields at park facilities, Ballfields: Game Fields 1, Regulations a, No person shall use the game fields in City Park for any purpose other than playing softball or baseball, b, During regular and post season play, all game fields are reserved for the exclusive use of the youth sports associations, except for Sunday, 2, Fees and Refunds a, During regular and post season play, the youth sports associations pay a maintenance fee for use of the game fields, b, The fee for each game field for residents and youth sports associations, outside of the regular and post season play, shall be $50,00 (without lights) and $80.00 (with lights) per session, The fee for each game field for non-residents shall be $100,00 (without lights) and $180,00 (with lights). Each session shall be no longer than two hours in accordance with the reservation schedule maintained by the Parks and Recreation Department. A $25.00 key deposit is required prior to each session for keys and potential damage. If the keys are returned and no damage is done to the field, as determined by the Parks and Recreation Department Coordinator, the doposit shall be returned. If damage is incurred to the fields, the person or group will be assessed damages. c, Commercial or organized teams or teams playing games other than those scheduled by the city's youth sports associations, shall be required to pay a fee, as established by the Parks and Recreation Department. Field reservations are required for such teams, d. Refunds are available due to inclement weather, provided however, that a request for a refund is submitted to the Parks and Recreation Department, in writing, within one week of scheduled session, Failure to submit a timely request for refund forfeits the refund, Rescheduling in lieu of a refund is permitted based upon availability of time slots. e, A request for a waiver of the use of the Ball Fields: Game Fields must be submitted, in writing, to the Parks and Recreation Ordinance 0-02-XXXX Page 9 of 13 Department for consideration and approval of the Colleyville City Council. 3, Reservations: a, All fields are available by reservation only and only for the time slot reserved, Time slots for reservations are available in two-hour increments as seasonal conditions permit. The schedule shall be determined and approved by the Parks and Recreation Department Coordinator Manager or A-is representative. b, Each person or team is limited to one (1) time slot per week (Monday through Saturday) per calendar month, Reservations must include the name of the coach or assistant coach, address and phone number, as set forth in this ordinance. No more than one person from a team may schedule a reservation, Reservations shall not conflict with scheduled youth sports association league play. c. Youth sports associations and residents may make reservations one week (seven calendar days) prior to the succeeding month, Non-residents may make reservations commencing on the first business day of the month. d, Any person or team found to be violating the terms of this policy shall be denied access to the fields for the remainder of the season, e. The Parks and Recreation Manager or his designated representative is authorized to designate any game field owned or leased by the city a closed field for maintenance or to protect the surface of the game field from damage, f, It shall be unlawful to go upon a game field which has been designated as a closed field and has posted thereon a sign stating "Closed Field - Do Not Trespass Upon This Field - $1,00 - $500,00 Fine" unless the purpose for going upon a closed field is to maintain such field, Soccer Fields: Practice Fields 1, Fees and Refunds a, The city does not charge a fee for practice soccer fields for youth sports associations and residents, Ordinance 0-02-XXXX Page 1 0 of 1 3 b, Commercial or organized teams or teams playing games other than those scheduled by the city's recreational sports associations, shall be required to pay a fee, as established by the Parks and Recreation Department. Field reservations are required for such teams, 2, Reservations a, Practice fields are available on a first-come first-serve basis, Local sports associations and teams have priority, Any person or team found to be violating the terms of this policy shall be denied access to the practice fields for the remainder of the season. Soccer Fields: Game Fields 1, Fees and Refund d.-a. The fee for each game field for youth sports associations and residents shall be $50,00 (without lights) and $100,00 (with lights) per session, The fee for each game field for non-residents shall be $125,00 (without lights) and $175,00 (with lights), Each session shall be no longer than two (2) hours in accordance with the reservation schedule maintained by the Parks and Recreation Department. ^ $25,00 key deposit is required, for the use of the lighted field, prior to each session for keys and potential damage. If tho keys are returned and no damage is done to the field, as determined by the Parks and Recre3tion Dep3rtment Coordin3tor. the deposit sh311 be refunded. If damage is incurred to the fields, the person or group will be assessed damages, b, Commercial or organized teams, or teams playing games other than those scheduled by the City's recreational sports associations, shall be required to pay a fee, as established by the Parks and Recreation Department. Field reservations are required for such teams, c, A request for a waiver of the use of the Ball Fields: Game Fields must be submitted, in writing, to the Parks and Recreation Department for consideration and approval of the Colleyville City Council. d, Refunds are available due to inclement weather, provided however, that a request for a refund is submitted to the Parks and Recreation Department, in writing, within one week of scheduled practice, Failure to submit a timely request for refund forfeits the refund, Rescheduling in lieu of a refund is permitted based upon availability of time slots. Ordinance 0-02-XXXX Page 11 of 13 2, Reservations a, All fields are available by reservation only and for the time slot reserved. Time slots for reservations are available in two (2) hour increments, as seasonal conditions permit. The schedule shall be determined and approved by the Parks and Recreation Department CoordinotorManager or fHs--representative. b, Any scheduled game on the game fields or use of the game fields shall be played in uniform with licensed officials, c. Each person or team is limited to one (1) time slot per week (Sunday through Saturday) per calendar month, Reservations must include the name of the individual or the team and coach, address and phone number, as set forth in this ordinance, No more than one person from a team may schedule a reservation, Reservations shall not conflict with scheduled league play. d. Youth sports associations and residents may make reservations one week (seven calendar days) prior to the succeeding month, Non-residents may make reservations commencing on the first business day of the month, e, Any person or team found to be violating the terms of this policy shall be denied access to the game fields for the remainder of the season, f, The Parks and Recreation Manager or his designated representative is authorized to designate any game field owned or leased by the city a closed field for purposes of maintenance or to protect the surface of the game field from damage. g, It shall be unlawful to go upon a game field which has been designated as a closed field and has posted thereon a sign stating "Closed Field - Do Not Trespass Upon This Field - $1.00 to $500,00 Fine" unless the purpose for going upon a closed field is to maintain such field. Other Rental Facilities, including but not limited to sand volleyball, in-line hockey courts and basketball courts. 1 , Fees a, The city does not charge a fee for the use of the sand volleyball, horseshoes, foursquare, in-line hockey and basketball courts, Ordinance 0-02-XXXX Page 12 of 13 b, No person shall use the tennis courts, the practice or game fields or any area of a public park to charge a fee for any purpose, including private lessons or clinics. 2, Reservations a, All courts are available for use on a first-come, first-serve basis, Use of Certain Shoes Prohibited a, It shall be unlawful for a person to wear cleated shoes on the in-line hockey or basketball courts, Concessions 1, The city may have concession contract(s) granting particular vendors exclusivity, All concession vendors must obtain a health permit. Residents and non-residents may request use of a concession stand, Requests must be in writing. Requests will be reviewed by the Parks and Recreation Department CoordinatorManager and the Deputy City Manager, Sports Clinics 1, Any individual or group seeking use of a park or playing field to conduct a sports clinic shall reserve the park or playing field by filling out the appropriate application forms in the Parks and Recreation Department and pay a fee for the clinic to be held. as determined by the Parks and Recreation Department. 2, Scheduling of the clinics shall be determined and approved by the Parks and Recreation Manager or fHs--designated representative, Clinics shall not conflict with any scheduled league play. 3, The applicant shall purchase a liability insurance policy naming the city as an additional insured, in an amount to be determined by the city, Enforcement 1, The Parks and Recreation Department shall have the primary responsibility for the enforcement of this policy and all codes and ordinances regulating the conduct and use of park and athletic facilities. The Chief of Police shall have secondary responsibility for such enforcement. See, 3: See, 4: See, 5: Ordinance 0-02-XXXX Page 13 of 13 This Ordinance shall be and is hereby declared to be cumulative of all other ordinances of the City of Colleyville, and this ordinance shall not operate to repeal or affect any of such other ordinances except insofar, as the provisions thereof might be inconsistent or in conflict with the provisions of this ordinance, in which such conflicting provisions, if any in such other ordinance or ordinances are hereby repealed, Any person, firm or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor, and upon conviction, be subject to a fine not to exceed the sum of Five Hundred Dollars ($500,00), Each day such violation continues or is allowed to exist shall constitute a separate violation and be punishable hereunder, That the City Secretary is hereby authorized to cause publication of the description caption and penalty clauses of this ordinance as an alternative method provided by law. AND IT IS SO RESOLVED: The first reading and public hearing being conducted on 2002, day of September The second reading and public hearing being conducted on 2002, day of October ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Donna Arp Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 10/7/02 Agenda # 4 Department: Parks and Recreation Subject: Athletic, Tennis and Seniors' Report I. Recreation A. Approximately 150 people enjoyed the music of Blind Dog Cooley and King Creole during Concerts in the Park in the month of September. II. Tennis A. Approximately 20 individuals participated in group tennis lessons during the month of September. III. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Community Center. 120 participants enjoyed the September luncheons. B. Twenty-five seniors attended the Fall Fest Picnic on September 11. [3J Information Only D Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page 1 of 1 NEWS FROM THE ME1'ROPLEX AND TEXAS SePtembec3oNortheast & Region [Jay, WWW.S1.A R -1' E LEG RAM. COM UPDATE STAR-TELEGRAM/M.L GRAY Miranda Porto, 9, of Colleyville reaches for the footba!1 while play- Sunday. City leaders say their No, 1 priority for park development inq catch with her dad, Andy Porto, at City Park in Coile,ville on is a multipurpose recreational center. Space to play Colleyville officials hope a new master plan will help them in expanding public parks By JENNIFER RADCLIFFE STAR-TELEGRAM STAFF WRITER most cities," City Manager Bill Lindley said. Colleyville would need another 25 acres of public park- land to meet national standards based on its population, accord- ing to a recent update of the park master plan by Carter & Burgess engineering firm in Fort Worth. But by including the acreage of private parks in its count, Colleyvill'e exceeds the federal recommendations. Fvpn ,,-n. thf" city has too many passive neighborhood parks and lacks large city- owned parks with athletic fields and other amenities, according to the study. Colleyville must make sure that the needs of all residents are served, not just those who live in neighborhoods with pri- vate parks, said Monica Sue Walsh, parks and recreation manager. "Most of the priorities we Mnrp nn P^ lH( An "H COLLEYVILLE - The city has more private parks than public ones - an anomaly that officials said must be taken into consideration before additional recreational facilities are built. According to a recent study, Colleyvi1le has 189 acres of pri- vate neighborhood parks, com- pared with 184 acres of city- owned parkland. "Tr is uDrhrlr;)rtf"ri<::.t;r nf ~ .1'1 ~ III ~ Ii @ I" ~ !Ii ~ ! Ii ~ i'l il,l r I~ ! I i II i !III : Ii, J!ll I' Iii'! IIIIli, !I! ' I ! : ! ~ Z illl;' ili illl" 'III! 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C') r:! ~ 10 C'). __T"""CD .q- N..- 'r" fh~~* ~~~~ o 0 0 0 ~ ~ ~ ~ o 0 0 0 ~ ~ ~ * 000 0 fh~fh* o 51 g ~ ~ CS NIX). . . . 0 C") ,.... 1.0 ..... ~ ~ ~ ~ ~~~~ 000 0 ~ ~ ~ ~ ~~~~ o 0 M C') ~~~= ~~ o 0 N N CO co .0.0 ~* ~~~~ o 0 CX) IX) co. co. ...-OO'r'" fh~~* GI GI U. c: .g iij "; en '0 ~5l~~'; c::2-8~.t o $ 'iij 'iij ZO;:~G).l!! ~5c:O;:5i &.z05:g cn=ZZw. .ell! ~ '5: Co o ('II >-lD Z ftj CD .a 0 'E g (/)(/) CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 10/7/02 Agenda # 5 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports BRANSFORD PARK REHABILITATION PLAN FOR WEBB HOUSE Project Description: Consultant: Contractor: Status: Rehabilitation Plan for Webb House HLM Design Talent Restoration Under Construction Substantial Completion: Fall 2002 COTTON BEL T TRAIL Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Cottonbelt Trail Mesa Design Group NIA Reviewing bids Fall 2002 ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation [3J Information Only Page 1 of 2 Park Operations and Capital Improvement Status Report October 7, 2002 Page 2 of 2 COTTONBEL T TRAIL. PHASE II Project Description: Consultant Contractor: Status: Substantial Completion: Design of Cotton belt Trail Phase II Halff Associates, Inc, N/A Reviewing proposal Fall 2002 PLEASANT RU N PROPERTY Project Description: Consultant: Contractor: Status: Substantial Completion: Phase I Construction Newman, Jackson, Bieberstein Landscape Architecture Carter Construction Under Construction Fall 2002 WEBB HOUSE USE COMMITTEE Staff will give an overview of the meeting held in October, CITY COUNCIL MEETING OCTOBER 15.2002 Staff will give an update of the meeting, RECREATION CENTER MEETING Staff will give an overview of the meeting.