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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-8/6/2001 I . . .. . ... _PARKS.ANORECREATIONDEPARTMENT .. PARKS ANDRECREA ~nON, ADVISORY BOARD AGENDA Monday, Augl.Jst6,2001 7:00 p.m., . For the meeting ~onductedat the Park Annex . located at 5109 Bransford Rd. . J' I' AGENDA I , NUMBER · 1, Ca/l to Order 2. Approval of the July 9,2001 Minutes I 3, .Discussion and consideration of HLM Design Il1c., proposal for design services for the Rehabilitation Master Plan for the Webb House at Bransford Park . 4, Discussion and consideration of Newman, Jackson, Bieberstein Landscape Arch[tecture proposal for' ADA accessibility at city parks and facilities 5. Overview of grant application to Texas Historical Commission for Rehabilitation Master Plan for the Webb House at Bransford, Park .6, Prioritizing Paiks"andRecreation projects Recreation, Athletics, Tennis and Seniors' Reports 8. Park Operations and Capita(lrnprovement Status 'Reports, 9. Other Informationalltems* 10. * (This time is allocated fof citizens to informally address the Board on ma~ers noton the age~da'that require ngf()rtTlalaction, Each presentation wilr be limited to? maximum of five (5) minutes, Board members may notrespond to citizens,wha speak regarding matters not on the agenda,) , I ""'fYlhatthe abov, ,genda was. posted o~ th, bellelln b~"d at CllY "'" on, Au~..t i; 209' %.tu~ . . . S109 Bransford Road P,Q, E!ox185 'Colley'ville;."[exas 760:34 Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, July 9, 2001 7:00 p.m. Chairman Rich Hendler called the meeting to order at 7:11 p.m. on Monday, July 9, 2001 at the Parks and Recreation Office. ROLL CALL: Members: Mayor Donna Arp, Councilwoman Ginny Tigue, Councilman Joe Hocutt, Kqren Birkes, Thomas Cicherski, Rich Hendler, Roger Nelson, and Chuck Thomas. ABSENT: Chris Foy, Joe Noorlag and Steven Magee STAFF: Dianne McWethy, City Manager, Monica Sue Walsh, Parks and Recreation Manager and Barbara Werner, Administrative Secretary, 1. Call to Order 2. Introduction of new City,Councilliaison member, Monica Sue Walsh, Parks and Recreation Manager introduced Ginny Tigue, the new City Council liaison for the Parks and Recreation Advisory Board. 3. Approval of the May 14; 2001 Minutes Chuck Thomas moved to approve the May 14, 2001 Parks and Recreation Advisory Board Minutes and Karen Birkes seconded the motion. The vote was unanimous. L 5109 Bransford Road P.O. Box 185 Parks and Recreation Advisory Board Meeting July 9,2001 Page 2 3. Overview of Funding for Park Projects Terry Leake, Finance Director gave an overview of funding for park projects. 4. Discussion and Consideration of Proposed Donations from Bauer's Lawn And Landscape Monica Sue Walsh, Parks and RecreatiOn Manager discussed the donations from Bauer's Lawn and Landscape. Roger Nelson motioned that the Parks and Recreation Advisory Board approve the donation from Bauer's Lawn and Landscape, Tom Cicherski seconded the motion and the vote was unanimous, 5. Discussion and Consideration of Rehabilitation Master Plan for Webb House at Bransford Park Weldon Nash, Historic Preservation Consultant with HLM Design USA, Inc. gave an overview of the Webb House Rehabilitation Master Plan. After a discussion by the board, Roger Nelson motioned. that the Parks and Recreation Advisory Board approve a recommendation to the City Council to approve the Webb House Rehabilitation Master Plan. Chuck Thomas seconded the motion and the vote was unanimous. 6. Discussion and Consideration of Amending Bransford Park Master Plan After a discussion by the board Roger Nelson motioned that the Parks and Recreation Advisory Board approve a recommendation to the City Council to approve the amended Bransford Park Master Plan to include, a restroom facility. Tom Cicherski seconded the motion and the vote was unanimous. 7. . Recreati9n, Athletics, Tennis and Seniors' Reports Monica Sue Walsh, Parks and Recreation Manager provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyvi/le and surrounding areas. 8. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Parks and Recreation Manager presented a status report on current projects. Parks and Recreation Advisory Board Meeting July 9, 2001 Page 3 9, Other Informational Items None 10. Adjournment Roger Nelson moved to adjourn at 9:45 p.m. and Karen Birkes seconded the motion and the vote was unanimous. Respectfully submitted and approved: ~~tL UJeJwJjV Barbara Werner, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/6/01 Agenda # 3 Department: Parks and Recreation Subject: Discussion and consideration of HLM Design Inc" proposal for design services for the Rehabilitation Master Plan for the Webb House at Bransford Park Staff will review Weldon Nash's proposal for design services for the Rehabilitation Master Plan for the Webb House at Bransford Park, This is an unique project that requires a consultant with historical restoration experience, This proposal includes construction documents and bid preparation, Funding is allocated in the FY 2001 and 2002 Colleyville Economic Development Corporation (CEDC) budget. Recommendation Staff recommends approval of Weldon Nash's proposal for design services for the Rehabilitation Master Plan for the Webb House at Bransford Park, ACTION TO BE TAKEN o Discussion Only [] Procedural Change [8J Possible City Council Policy Recommendation [] Information Only Page Lor 1 August 6, 200 1 Ms, Monica Sue Walsh Parlcs and Recreation Manager City of Colleyville 5109 Bransford Road Colleyville, TX 76034 RE: Historic Rehabilitation of the Webb House Proposal for Professional Services Dear Monica: In accordance with your request, HLM Design USA, Inc, ("HLM"), is offering this proposal to provide professional services for the historic rehabilitation of the Webb House including basic architectural services and normal structural, mechanical and electrical engineering services, The basic services provided will include the Construction Document Phase and the Bidding Phase services as enumerated in the attached proposed Owner-Architect Agreement, Exlubit B. The Construction Phase services are excluded from this proposal, Our proposal for professional services is based upon the following project scope: 1. Historic rehabilitation of the Webb House at the Bransford Park in Colleyville, Texas, in accordance with the approved Rehabilitation Masterplan dated April 16, 2001. 2, A new, separate structure housing a single T AS accessible, unisex modem toilet facility, 3, Limited site work consisting of new grading around the Webb House, a wood picket fence and a sidewalk to interconnect the accessible ramp, toilet facility and the street entrance, 4, Compliance with Texas Accessibility Standards for public access to the lower floor of the Webb House and for the new toilet room building, FEES: We propose a lump sum fee for these professional services plus a lump sum for normal project expenses, Our proposed fees and expenses for the services are as follows, Construction Documents: Bidding: Project expenses: Total Fee: $25,900,00 $ 2,000,00 $ 1,500,00 $29,400.00 PROJECT EXPENSES: Project expenses include: In-house reprographic and photographic expenses, Travel (auto mileage) costs, Delivery, postage and fax expenses, Printing bidding documents (up to a maximum of 20 sets), Ms, Monica Sue Walsh August 2, 2001 Page 2 SERVICES: Following is an outline summary of our proposed services on this project: 1, Construction Document Phase: · Prepare plans and drawings, · Prepare specifications, · Prepare bidding and contract requirements, 2, Bidding Phase: · Conduct pre-bid conference, · Distribute bidding documents to Bidders, · Respond to bidder's questions, · Prepare addenda, ifnecessary. · Analyze bids, · Assist City with construction contract preparation, Please call if you have any questions regarding our proposal, We are looking forward to working with you again and we appreciate this opportunity to provide our services to meet the needs of the City of Colleyville, Yours truly, Weldon W. Nash, Jr" FCSI, CCS Senior Principal WWN:grh Enclosure Cc: FilelHLM I, PROJECT SCOPE EXHIBIT B HISTORIC REHABILITATION OF THE WEBB HOUSE BRANSFORD PARK, COLLEYVll.LE, TX A. Hi""rie rehabilitation of the Webb HOUSe at the Brnnsfon! Plu"k in Colleyville, Texas, in accordance with the approved Rehabilitation Masterplan dated April 16, 2001, B. A new, sepa..t, structure honsing a single T AS accessible, nnisex modem toHet fueility C, Limited site work consisting of new grading around the Webb House, a wood picket fence and a sidewalk to interconnect the accessible ramp, toilet facility and the street entrance, D, Compliance with Texas Accessibility Standards for public access to the lower floor of the Webb House and for the new toilet room building, II, BASIC SERVICES: A. Construction Documents Phase: L Based on the approved Rehabilitation Masterplan for the Webb House at Bransford Park dated April 16, 2001, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. 2, The Architect shall assist the Owner in the preparation of the necessary bidding infonnation, bidding forms, the Conditions of the Contract, and the form of Agreement between the Owner and Contractor, 3, The Architect shaII advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions, 4, The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having juriSdiction over the Project. 5, Architect will attend following meetings: (a) Two progress meetings with the Colleyville staff, (b) A Colleyville Park Board Meeting and Public Hearing, (c) A Colleyville City Council meeting for approval of the bid for construction, B. Bidding or Negotiation Phase: III, ADDITIONAL SERVICES: The services described in this Article III are not included in Basic Services: A. Administration of the construction contract or construction phase services. B, Making revisions in drawings, specifications or other documents when such revisions are: 1, Inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by adjustments in the Owner's program or Project budget; 2, Required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents; or 3. One to ehanges required as a resnlt of the Owner's f.tiJwe to rend", decisioos in a timely manner, C. Providing services required because of significant changes in the Project including, but not limited to, size, quality, complexity, the Owner's schedule, or the method of bidding or negotiating and contracting for constmction, The Architect, following the Owner's approval of the Construction Documents and of the latest preliminary estimate of Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction, Pa~e 1 00 D. Providing consultation concerning replacement of Work damaged by fire or other cause during construction, and furnishing services required in Connection with the replacement of such Work. E. Providing services made necessary by the default of the Contractor, by major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. F. Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. G. Providing services in Connection with a public hearing, a dispute resolution proceeding or a legal proceeding except where the Architect is party thereto. R. Preparing documents for separate or sequential bids. 1. Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or others having juriSdiction over the Project. 1. Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connection with construction performed and equipment supplied by the Owner. K. Providing detailed quantity surveys or inventories of material, equipment and labor. L. Providing interior design and other similar services required for or in connection with the selection, procurement or installation of furniture, furnishings and related equipment M. Preparing a set of reproducible record drawings Showing significant changes in the Work made during construction based on marked-up prints, drawings and other data furnished by the Contractor to the Architect. N. Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of operation and maintenance PWIuals, training personnel for operation and maintenance, and consultation during o~ratioIL O. Providing services of consultants for other than arch,it~rtural, structural, mechanical and electrical engineering portions of the Project Proviq~~ as a part of Basic Services. P. Providing geotechnical services. '. cO Q. Providing any other services DOt o(:h~rwise included W Ws Agreement or not custOmarily furnished in accordance with gene~~.UY accepted arc~t~tural practice. PaJa"e 2 of) CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/6/01 Agenda # 4 Department: Parks and Recreation Subject: Discussion and consideration of Newman, Jackson, Bieberstein Landscape Architecture proposal for ADA accessibility at city parks and facilities Staff wiil review Karl Bieberstein's proposal for ADA accessibility at city parks and facilities. There are several park facilities in the city that need to be evaluated according to ADA accessibility standards. Staff recommends funding this proposal through the Voluntary Park Fund. Recommendation Staff recommends approval of the Newman, Jackson, Bieberstein Landscape Architecture proposal for ADA accessibility at city parks and facilities. ACTION TO BE TAKEN o Discussion Only [J Procedural Change cgJ Possible City Council Policy Recommendation [J Information Only Page Lot 1 Newman, Jackson, Bieberstein Landscape Architecture Banner Place North 12770 Coit Road, Suite 210, Dallas, Texas 75251 tel: 972.233.2033 fax: 972.233.2022 VIA FACIMILE & U.S. MAIL July 26, 200 I Ms. Monica Sue Walsh, Director City of Colleyville Parks and Recreation 5400 Bransford Road Colleyville TX 76034 HE: Proposal For Professional Landscape Architectural Services Colleyville Parks ADA Accessibility Monica: I am pleased to provide you with this proposal for professional services to assist you in evaluating selected parks for ADA Accessibility. Based on our previous discussions, I understand our scope to be as follows: 1. We will attend a kick-off meeting with staff to review the parameters of the study and to discuss specific areas of concern to evaluate. 2. We will visit and evaluate the following parks for compatibility with the ADA accessibility standards: · Sparger Park including the playground · W oodbriar park including the playground · Colleyville Nature Center including the playground · Pleasant Run Soccer Game facility · Pleasant Run Soccer Practice facility · L.D. Lockett Park site and building - recommendations regarding the L.D. Lockett Park building will be general in nature and will not result in detailed floor plans of proposed changes. If the evaluation of the facility indicates more extensive investigations are appropriate in order to determine the extent of building modifications, we will provide you with a separate proposal for this service. 3. We will develop a prototypical playground plan that is compliant with the latest set of regulations concerning accessibility for both the playground surfacing as well as the equipment specified. 4. We will develop cost estimates for improvements required to mitigate any accessibility concerns identified. 5. We will document our findings in a bound report with exhibits as required to convey the intent of our findings. 6. We will review our findings and recommendations with you in a review meeting and incorporate your input into a final report to your Park and Recreation Board. 7. We will review our findings with your Park and Recreation Board. Ms. Monica Walsh July 26, 200 I Page 2 8. We will attend a City Council meeting to answer any questions concerning the study. We propose a lump sum fee of $ 6,000.00 to provide these services, which includes project expenses. The services are broken down as follows: Kick-off Meeting with Staff Site Evaluations Develop Playground Prototypicals Develop Cost Estimates Document findings and assemble report Staff Review Park Board Review City Council Review Total $ 400.00 1,750.00 650.00 500.00 1,170.00 510.00 510.00 510.00 $ 6,000.00 If this proposal meets with your approval, please sign in the space provided below and return one copy of this agreement for our files. Sincerely, NEWMAN, JACKSON, BIEBERSTEIN, INC , . I . .' /' /J. I 7></1 ~ / . //??) I '- if i_;t tit Lt//&:{, / :A/(jr;~ b" Karl Von Bieberstein, ASLA Vice President FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 6-30-2001 FUND BALANCE AT 9-30-00: FY 2001 REVENUE Donations: PROJECTED ACTUAL October $9,91S $9,918 November $9,129 $9,129 December $9,363 $9,363 January $9,897 $9,897 February $9,259 $9,259 March $9,911 $9,911 April $9,476 $9,476 May $9,443 $9,443 June $9,350 $9,350 July $9,450 $0 August $9,500 $0 September $9,550 $0 City Park Sign Revenue $1,800 $0 Total Donations $116,046 $85,746 Interest income Received $12,000 $11,945 TOTAL $128,046 $97,691 $278,220 FY 2001 EXPENDITURES RECOMMENDED (BOARD) BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ BALANCE OF l.D. LOCKETT HOUSE IMPROVEMENTS << BAlANCE OF PLEASANT RUN PRACTICE MASTER PLAN && COTTONBEL T PHASE II LOCAL MATCH && COTTONBEL T PHASE I LOCAL MATCH @@ SPARGER PARK TRAIL GRANT LOCAL MATCH@@ LITTLE BEAR CREEK TRAIL TEA-21 GRANT APPL ^^ COTTONBEL T TRAIL TEA-21 GRANT APPL ^^ 901l.D. LOCKETT ROAD PROPERTY EVALUATION >> COTTONBEL T TRAIL PHASE 111__ $8,100 $5,635 $2,S50 $41,236 $48,000 $19,123 $7,200 $7,200 $6,960 $46,325 TOTAL $192,629 UNENCUMBERED FUND BALANCE AT 6-30-2001 (COUNCIL APPROVED) PROJECTED FUND BALANCE AT 9-30-2001 EXPENDITURE KEY: ++ FY 2000 PROJECT/APPROVED JULY 96 << FY 2001 PROJECT/APPROVED SEPT 99 && FY 2001 PROJECT/APPROVED OCT 99 @@ FY 2001 PROJECT/APPROVED MAY 2000 APPROVED (COUNCIL) $8,100 $5,635 $2,850 $41,236 $48,000 $19,123 $7,200 $7,200 $6,960 $46,325 $192,629 EXPENDED $0 $5,459 $0 $0 $0 $0 $0 $0 $1,830 $0 $7,289 $183,2S2 $213,637 J FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 6-30-2001 TOTAL REVENUES $669,120.01 TOTAL INTEREST INCOME REC'D $93,565.38 LESS EXPENSES: KIDSVILLE DONATION LANDSCAPING NATURE CENTER NATURE CENTER TREES KIMSEY PARK APPRAISALS CITY PARK SOD TPWD KIMSEY PARK GRANT COTTONBEL T TRAIL I COTTON BEL T TRAIL ROW ACQUISITION $1,000.00 $1,169.07 $1,035.00 $4.700.00 $72,881.20 $8,800.00 $25,909.40 $32,322.97 TOTAL EXPENSES $147.817.64 LESS ENCUMBERANCES: cOTTONBEL T TRAIL I COTTON BEL T TRAIL /I COTTON BEL T TRAIL ROW ACQUISITION COTTONBEL T TRAIL 1/1 $186.106.60 $76,298.00 $2,677.03 $185,297.00 TOTALENCUMBERANCES $450.378.63 TOTAL AVAILABLE AT 6-30-2001 $164,489.12 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/6/01 Agenda # 5 Department: Parks and Recreation Subject: Overview of grant application to Texas Historical Commission for Rehabilitation Master Plan for the Webb House at Bransford Park Staff has been researching grant applications through Texas Historical Commission, Texas Parks and Wildlife Department, Texas Department of Transportation and National Trust for Historic Preservation for the Rehabilitation of the Webb House. Texas Historical Commission is the best opportunity for this project. Grant awards may be used for restoration work, architectural planning, archeological investigation and preservation planning. This grant assistance program is a reimbursable program at a one to one match. The application deadline is August 31, 2001. Grant recipients are notified in early November. Funding for matching dollars is available in the FY 2002 Colleyville Economic Development Corporation (CEDC) bUdget. ACTION TO BE TAKEN o Discussion Only o Procedural Change [J Possible City Council Policy Recommendation ~ Information Only Page Lot 1 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/6/01 Agenda # .6 Department: Parks and Recreation Subject: Prioritizing Parks and Recreation projects In September 2000 staff provided an overview of current and future park projects based on the Comprehensive Parks and Recreation Open Space Master Pian and specific Park Master Plans including funding allocations. Park Board members established the following priorities: 1. Pleasant Run Park 2. Bransford Park 3. McPherson Park - Phase 1 4. McPherson Park Phase 2 Park land was not considered at the time since staff was in the process of identifying potential parcels. In Juiy 2001, the board requested that staff review the projects again inciuding iand acquisition to see if the priorities remain the same. Please review handouts from the March Parks and Recreation Advisory Board work session prior to the August 6th meeting. Handouts will be available at the meeting also. Recommendation The Parks and Recreation Advisory Board is requested to review park projects and establish a priority list for recommendations to the City Council. ACTION TO BE TAKEN o Discussion Only [J Procedural Change [gJ Possible City Council Policy Recommendation o Information Only Page Lot 1 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/6/01 Agenda # 7 Department: Parks and Recreation Subject: Athletic, Tennis and Seniors' Report I. Recreation A. The Cities of Bedford, COlleyville, Euless, Grapevine, Hurst, Keller and North Richland Hills, hosted Rec-Fest at Southlake Town Square. Approximately 500 people enjoyed the activities. II. Athletics B. The Fall 2001 Activity Guide was distributed to residents on August 1. A. The department hosted the Texas Amateur Athletic Federation (TAAF) State 14 and Under Girl's Fast Pitch Softball Tournament July 13-15 at Colleyville City Park. Twenty-seven teams from throughout the state participated in the event. B. Colleyville City Park was host to the 10 and Under National Super Series Tournament July 8-14. Eleven teams from throughout the nation participated in the event. III. Tennis A. In July approximately 40 participants were involved in tennis lessons. B. Colleyville City Park Tennis Courts were used for the Mid-Cities Major Zone North Tennis Tournament July' 6 and 7. Approximately 600 youth participated in the tournament that was held at various tennis centers in the area. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Community Center. In July, 143 participants enjoyed the luncheons. ACTION TO BE TAKEN [gJ Discussion Only o Information Only o Procedural Change o Possible City Council Policy Recommendation Page Lot 1 CI) Ql CI) CI) III ... <:> Vl Q) C C s:: ~ ro CI) c .2 ~ OJ CI) .c Vl e Vl a <1l 'E ~ ro u III JQ a; Vl c e! 1:: ... c E c e ~ e Q) ->:: 0 0 '> CIl Vl Vl Q) (.l (; '0 ~ U CIl Vl Vl e ~ .9 '6 u Vl ~ <{ 0 OJ <1l <{ C <1l ro ro Q) -1 Q. 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CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 8/6/01 Agenda # 8 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports BRANSFORD PARK REHABILITATION PLAN FOR WEBB HOUSE Project Description: Consultant: Contractor: Status: Substantial Completion: KIMZEY PARK Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Rehabilitation Plan for Webb House Newman, Jackson, Bieberstein Landscape Architecture N/A Submit historical grant application. Design proposal pending approval Fall 2001 Design for redevelopment Carter and Burgess Sierra Miller Construction in progress Summer 2001 ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation C8J Information Only Page Lot 2. Park Operations and Capital Improvement Status Report August6,2001 Page 2 of 2 COTTONBEL T TRAIL Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Cotton belt Trail Mesa Design Group N/A Submittals sent to TxDOT area Winter 2001 PLEASANT RUN PROPERTY Project Description: Implementation of Master Plan Consultant Newman, Jackson, Bieberstein Landscape Architecture Contractor: N/A Status: Preliminary design work being prepared for phasing approval Substantial Completion: Winter 2002