HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-2/1/1999
PARKS AND RECREATION DEPARTMENT
PARKS AND RECREATION ADVISORY BOARD AGENDA
February 1, 1999
Parks Annex, 5109 Bransford Road
Colleyville, Texas 76034
7:00 p.m.
I. Approval of January 4, 1999, Parks and Recreation Advisory Board Minutes
II. Presentation by Dick Blackard, Spicewood Development Corporation, concerning
the Mill Creek Subdivision Development, as related to park issues
III. Discussion and Consideration of funding support and resubmission of the Kimzey
Park Grant application
IV. Discussion and Consideration of the Parks and Recreation Donation Policy
V. Discussion and Consideration of the Parks and Recreation Sponsorship and
Advertising Policy
VI. Discussion and Consideration of the Request for Proposals for the Parks and
Recreation Open Space Plan and appointment of Parks and Recreation Advisory
Board member(s) to serve on the selection panel
VII. Discussion and Consideration of Parks and Recreation Advisory Board Priorities
for the Parks and Recreation Open Space Plan
VIII. Discussion and Consideration of Colleyville Baseball Association request to build
a practice field
5109 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
656-PARK
Metro: (817) 498-4749
IX. Project Update:
a. Pleasant Run and Sparger Park Restroom Projects
b. Shade Structures at City Park and Pleasant Run Park
c. Trail Grant Application for Priority #1
d. Bransford Park Master Plan
X. Citizen Comments and Presentations Regarding Items Not on the Agenda'"
XI. Staff Reports
*(This time is allocated to informally address the Board on matters not on the agenda that require no formal action. Each
presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding
matters not on the agenda.
I certify that the above agenda was posted on the bulletin board at City Hall on January 28, 1999. Y 7/? ~~-.
/ /"
PARKS AND RECREATION ADVISORY BOARD
MINUTES
January 4, 1999
Chair Bill Recker called the meeting to order at 7:05 p.m. on Monday,
January 4, 1999, at the Parks and Recreation office.
ROLL CALL:
Members: Chair Bill Recker, Rich
Hendler, Joe Noorlag, Laura Ann
Travis, Ken Crooks, Mike Billings,
Dan Witte, and Vince Rosen.
Absent:
Alan Linford, G-CISD Liaison
Staff:
Dianne McWethy, Assistant City
Manager, Cynthia Singleton, Office
Assistant
Guests:
Bud Melton, Bowman and Melton
Associates, Inc. and Larry O'Flinn,
Carter and Burgess, Inc.
I. Introduction of Vince Rosen, Parks and Recreation Advisory Board
Member, Place 3
Bill Recker introduced new Park Board member Vince Rosen.
II. Approval of November 30, 1998, Parks and Recreation Advisory
Board Minutes.
Ken Crooks moved and Mike Billings seconded the motion to accept the
November 30, 1998 Parks and Recreation Advisory Board minutes.
III. Discussion and Consideration of Approval to Use Voluntary Park
Fund Monies to Secure Professional Services for a Grant Application
for Priority #1 of Colleyville Pathways Citywide Trail System Plan.
Mike Billings made a motion to use Voluntary Park Fund monies, not to
exceed $13,840.00, to secure the Professional Services of Bowman and
Melton Associates, Inc. for a grant application for Priority #1 of the
"Colleyville Pathways: Citywide Trail System" plan. Rich Hendler seconded
and the motion was passed unanimously.
IV. Discussion and Consideration of Park Issues Related to Zoning
Case, Z-98-042, Zoning Change from AG to PUD-MXD, for Mixed
Residential and Commercial uses, 24.07 Acres
After discussion, the Parks and Recreation Advisory Board recommended
that City Council consider the follO,wing:
1. Access to City Park from Highway 26 be consistent with the Trails
System.
2. Parks and Recreation Advisory Board work with the developer to
landscape the perimeter abutting City Park.
3. Two pedestrian walkways be constructed for access to City Park.
4. Forest Oak Lane dead end at City Park.
5. No automobile access to City Park.
6. Encourage the use of open space throughout the development.
V. Discussion and Consideration of Request for Proposal (RFP) for
Parks and Recreation Master Plan
Dianne McWethy reviewed the scope of timing of the proposal for the Parks
and Recreation Master Plan. Joe Noorlag motioned to proceed with the
Request for Proposal and Dan Witte seconded and the motion passed
unanimously.
VI. Update of Parks Projects
a. Pleasant Run and Sparger Park Restroom Project
Construction is scheduled to begin on January 11, 1999, with a
projected completion date of April 6, 1999.
b. Request for Bid for Shade Structures
Staff is preparing the bid specifications for shade structures with
plans for installation prior to the Spring season.
c. Bransford Park Master Plan
The committee plans to visit other park sites to assist with the
development of the Master Plan.
d. Sponsorship and Donation Policies Committee
The next meeting will be Wednesday, January 6, 1999. Staff will
provide additional information and City Council comments.
VII. Citizen Comments/Presentations Regarding Items Not on the Agenda
The Parks and Recreation Advisory Board reviewed and approved the
regular meeting schedule for FY99.
VIII. Staff Reports
. 1
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Planning Details
Present Condition- The current condition of the Colleyville City Park, Kidsville, is that
it is in need of some repairs and weatherproofing treatment. The park greatly
needs to be treated with water sealant in order to preserve it's wooden
structures. It also needs simple repairs done, such as tightening all screws and
bolts and sanding handrails. These problems, though small, have become safety
hazards.
Method-There are a few things that need to be taken care of before the actual project begins.
One of these things is making the sand blocks. I plan on using a block of wood about
4x4xl. This will fit into a workers hand comfortably enough but will be large enough to
be effective. I will then take a piece of sandpaper four inches wide and wrap it around
the block until it overlaps a little. Then I will cut it and use a tack to hold it down and
together. The tack will allow me to replace the sandpaper once it has been worn down.
It also will not obtrude from the block and bother the worker. I plan to make between
fifteen and twenty of these blocks and place them in a small box or bucket. There are
also some signs that need to be made in preparation. For the signs I plan to place
outside the park, I will use a few of the old garage sale signs I have in my garage and
tape a printed sign over it saying that the park will be closed for the day and list the
hours. These signs will also tell what we are doing and how it could be dangerous to be
on the park until we are totally finished. I will bring these on the day of the project. '.
Wet paint signs also need to be made. These just need to be printed sheets to be taped
up around the areas that were painted as a further warning to anyone who decides to go
to the park after we have left.
On the day of the project, I plan to arrive at the park thirty minutes prior to the
start of my project to make sure that no one is at the park and to unload materials. The
first thing I would do would be to place the signs around the park and at the entrance to
inform citizens that the park would be closed for the day. I would also encircle the area
with yellow caution tape to further show that the park was closed. Upon the arrival of
my workers, I would begin explaining the five parts to my project and in what order they
would be done. The five parts include tightening bolts and screws, sanding handrails,
raking wood chips, painting, and water sealing. I plan to work from 8-12 tightening
screws and sanding, then having a break for lunch until 1, and paint until 3. The project
would be concluded the following day from 1-4 with the water sealing.
After informing them of this, we would begin with the first part of the project. I
have divided the park into three main areas for this. The picnic tables are area 1, the
perimeter fence is area 2, and the main playground units are group 3. I have further
divided the playground units into three different areas; A, S, and C. These areas are all
marked on the map on the following page. That makes 5 different areas. At each area,
sanding and tightening both need to be done. That makes two teams at each area for a
total of ten teams. A copy of the map will be distributed to each team so that they can
see their area marked on it and make their work go much quicker. I will ask the workers
to please bring their own gloves so they do not cut themselves or get splinters. I plan to
divide the workers into teams of three. This will be a sufficient number to complete the
area they are responsible for. Teams of two can do the job, however, but it will not
move along as quickly. Once the teams are divided I will show each team what their job
will be and how to do it. For example, a team responsible for sanding will be show which
places really need sanding and how to use the sanding block. I will show the tightening
teams how to check the screws and bolts and nails. I plan to have between twenty to
thirty people help me on this day. If there are additional people, they will be assigned to
raking the wood chips that make up the base of the playground. The main areas in need
. I.
of raking are under slides and swings. I will explain this to them and show them how to
rake and what the right amount of wood chips is. If there are no additional people, then
the raking will be completed after all of the screws have been tightened and handrails
sanded. In case this part takes more time than planned, the painting can be pushed
back a couple hours because it will not take very long because the places in need of
paint are minimal. On the flip side, it can be moved up if things go quicker than planned.
After the first part has been completed and everyone is done with lunch, the final
part of the day's work will begin. There are several places scattered through the park
that need a touch up of paint, as is shown by the following pictures, but the amount of
paint needed is very small. I plan to use six teams, compromised of two people, to be
assigned one section and to report back to me when completed. This will be enough
teams to get the job done quickly but not too many to make lots of confusion. After all
the painting has been completed, the teams will hang signs warning of wet paint as a
further precaution. I will gather the workers and have them help me look over the area
for trash and make sure that all the tools have been picked up. Then I will talk to all the
workers and thank them for helping me that day and remind them of the final part of the
project to be completed the next day at 1. I then will lead them in scouring the area for
trash or tools and equipment and after they have all left, I will leave.
The final part of the project, the water sealing, will be completed the following
day from 1. I anticipate it taking a couple of hours. After a sufficient number of workers
have arrived, I will begin explaining how they will be applying the water seal. I will
stress the importance of safety and why they must where their goggles at all times while
inside the park perimeter. I will then start showing them how the sprayer works. I will
take one of the six sprayers and fill it a little so they can see. I will then show them how
the top goes on and off and remind them to keep it tight or it will not work. I will then
show them how to take the handle and pump it up and down until there is a good
amount of pressure in the tank. I will show them how one person will carry the tank
while the others holds the sprayer. I will then finally show them how to release the
water seal by pointing the nozzle and pressing the trigger. I will ask them to please be
serious while using it; no horseplay. Once I am sure that they all understand how to do
their jobs, they will be divided into teams of two or even three. I again plan to use five
teams to do the job. One team will be responSible for the picnic tables, another for the
perimeter fence, and the remaining three teams will be responsible for the three
separate parts of the park, section A, S, and C. After they have their assignments, I will
pour the water seal into their sprayer and let them go. This will be done on a tarp so as
not to spill the sealant onto the ground. I will be helping to refill the sprayers with
sealant and making sure there are no problems. After all wooden structures have been
completely coated with sealant, the remaining sealant will be consolidated into it's
original cans. The sprayers will be taken to a hose to be rinsed out thoroughly. These
sprayers, goggles, and extra water seal will be given to the city to be used at the next
time this project is done. After all is cleaned up, we will once again scour the area for
trash.
Heloers- I plan to get project helpers initially by calling older scouts from the troop and asking
if they would be able to help. The older scouts will provide the leadership in the teams
while working on the project. I then plan to go to a troop meeting to ask for some of
the younger scouts to sign up. I also may go to the National Honor Society at my school
and recruit help from people there in need of service hours. I plant to start recruiting
help early because I believe that my project will take a lot of people. I also plan to ask
the Colleyville Lions Club for their help in carrying out the project. I anticipate needing
about thirty workers each day. The more people I have, the better, because the project
will move along faster.
Time Frame- I plan right now to carry out my project on the weekend of February 20. I plan
work from 8-3 on Saturday and finish on Sunday from 1-4. If there are problems or it
rains, the alternate project date is February 27 and 28, also a Saturday and Sunday.
This will give me sufficient time to purchase materials after my project is approved and
before the beginning of it.
Materials-Phillips screwdrivers(20)
Ratchets( 5)
Sandpaper(50 sheets)
Wooden blocks(25)
Rakes(15-20)
Gloves(30 pr.)
Paint
Paint brushes(25)
Hammers(20)
Tarp(l)
Spray bottles(6)
Rags
Goggles(25-30)
Tape(l roll)
Signs(5)
Yellow Caution Tape(l roll)
First Aid Kit(l)
Water Jug(l)
Water seal(15 pails)
Tacks(20)
Wet paint signs(20)
This is a list of materials needed for both days. Many of these, such as the screwdrivers
and rakes, are things that I will ask people to bring with them with their name on it. If I cannot
get sufficient equipment from them, I will ask Mr. Landry, Parks Supervisor, if he has some that
we might borrow. The other equipment, such as sandpaper and paint, I plan to ask Lowes to
donate for my project. If they turn me down, I know that Payless Cashways gives 25% off to
eagle scout projects. I also know that the Colleyville Lions Club has it in their budget to help with
an eagle project and I plan to attend one of their meetings to ask for donations as well as
manpower. My uncle is in the Lions Club and has told me that I have and open ended invitation
to come to one of their meetings, on a Friday morning, and talk to them about my project and
the money and manpower I will need. I plan to go to them with an estimate of a total cost if I
do not get materials donated and tell them that I will need at most that amount of money and
ask them to consider donating it. I will get the First Aid Kit as well as the Water Jug from the
troop. I found out recently that a fund was set up for the park years ago to be used for projects
like this. I talked to Mike Billings, parks board, and learned that I could use money in the fund to
pay for my project. The water seal that I will be using is a product made by a company in
Berkeley, California. The reason that I am using it instead of a brand found at a local hardware
store is because it is the same product used for an earlier re-sealing, coordinated by Mr. Billings.
Another reason is because this product is recommended for wooden playgrounds, espeCially
those in the southwestern states, because it has protection against UV rays. I was told that all I
need to do is call and order the product and have them bill the City of Colleyville, at the annex
building, and the city would pay for it out of the fund.
Safetv- The issue of safety will be stress throughout the project. Though I do not plan on
anyone getting hurt, I understand that accidents happen. That is why I will have the
troop first aid kit available for minor injuries and there will be a sufficient number of
people there who know first aid. For more serious injuries, there will be a phone
available and the fire station is within 100 yards of the project site.
. '
Estimated Cost-Because I think that I will be able to get everything donated, I do not believe
that this project will cost very much. But if I am unable to get it all donated, here is an
average price for some items.
BRUSHES- 1/2" = $.48 per brush x 12 brushes
21/2" = $1.34 per brush x 12 brushes
SPRAYERS- 1 gal.= $13 x 6 sprayers
SANDPAPER- 60 grit= $.58 per sheet x 50 sheets SPRAYERS- 1 gal.= $13.65
GOGGLES- safety goggles= $2.78 per pair x 20-25
PAINT- for wood = color stain(no chipping) $15 per gallon x 2 gallons
for metal = oil based $20 per gallon x 1 gallon
CAUTION TAPE- 1000'= $9.94
WATER SEAL- special= $13.25 per 5 gal. pail x 15 pails
Proiected Man-hours-Here is an estimate of about how many hours of volunteer help I think
that I will need. It includes both days of the project.
Saturday 8-12(4 hours)
10 teams x 3 people/team = 30 people
30 people x 4 hours = 120 man-hours
Saturday 1-3(2 hours)
6 teams x 2 people/team = 12 people
12 people x 2 hours = 24 man-hours
120 man-hours
24 man-hours
+ 30 man-hours
174 total man-hours
Sunday 1-4(3 hours)
5 teams x 2 people/team = 10 people
10 people x 3 hours = 30 man-hours
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MEMORANDUM
TO:
FROM:
Parks and Recreation Advisory Board
Dianne McWethy, Assistant City Manager~1
January 28, 1999
DATE:
SUBJECT:
Mill Creek Subdivision Development - Park Related Issues
As per the attached correspondence from Clayton Husband, AICP, Development
Coordinator, for the City of Colleyville, Dick Blackard, with Spicewood
Development, a developer of a new portion of the Mill Creek subdivision, will be
present to discuss park issues related to this project. Clayton Husband,
Development Coordinator, will also be present at this meeting.
If you have any questions or need additional information, please contact me at
(817) 577-7589, extension 204.
City of Colleyville
Community Development Department
Memorandum
To: Dianne McWethy, Assistant City Manager
From: J. Clayton Husband, AICP, Development Coordinator
Date: 26 January 1999
Re: Mill Creek subdivision development
Dick Blackard, with Spicewood Development, is the developer of a new portion of the Mill Creek subdivision.
The property is located on the west side of the subdivision, between the city limit line with Hurst and the Mill
Creek Nature Center. Several development issues are related to this portion of the subdivision, one of which
affects the park system.
There are several ponds located within the nature center. A portion of one of the most western ponds is
located on private property that is part of the proposed development (see attached maps). In addition, in
order to raise the property out of the flood plain, the developer is moving dirt to create another small pond.
The following are the issues for the Parks Board to consider.
I. Existing Pond Dedication. Since a portion of the public pond is located on private property. it seems
reasonable that the remainder of the pond should be dedicated to the public. It is likely that the City has been
maintaining the pond although the pond is split between two properties. The portion of the pond on the
public property is also covered by the Texas Parks and Wildlife grant for the nature center. The primary
questions are should the remaining portion of the pond be dedicated to the City, or can a portion of the pond
be located on private property and maintained by the City. TPW staff members are also looking into the
issue to see if there are any specific requirements of the grant funding that might apply, and I am waiting on
information from them. If part of the pond remains on private property and the City chooses to provide
maintenance, then some type of maintenance agreement should be worked out between the future home-
owners association and the City.
2. Dedication of New Pond. The developer will be creating an additional pond on the property. The
developer is moving dirt on the property in order to raise the lots out of the flood plain. This new pond
could be dedicated to the public and incorporated into the nature center property. This would require
approval by the Parks Board and City Council. Public access to the pond will be provided in the
development. but consideration should be given to connecting this pond with the park's trail system ifthe
pond is dedicated to the public.
The developer will be present at the Parks Board meeting on February 1st to present and discuss these issues.
The decision by the Parks Board is important, as it will affect other development requirements on the lots,
such as size and area. I will also be at the meeting to answer any development questions related to this
project.
Thanks for your consideration of this matter and for all the help you have provided.
II' :: ! · , I
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MEMORANDUM
FROM:
Parks and Recreation Advisory Board ~
Dianne McWethy, Assistant City Manage~ or!' -
January 28, 1999
TO:
DATE:
SUBJECT:
Discussion and Consideration of funding support and resubmission
of the Kimzey Park Grant application - Agenda Item III
Backqround
On January 21,1999, the Parks and Wildlife Commission considered the Kimzey
Park Grant application. As per the attached, of the thirty-eight (38) projects
considered by the Commission for funding approval, nineteen (19) projects were
recommended for funding. Due to funding limitations, the Kimzey Grant
application was one of the projects not approved for funding. Also attached is
the score sheet, prepared by the TPWD staff, for the Kimzey Park project. Now
that we know how the project was scored, we believe that we can make revisions
to the application without significant changes in the project scope or any
additional cost and increase our points in the next funding cycle. We did this for
the TPWD grant received for City Park. Eight of the nineteen projects funded
this cycle were resubmissions to the Commission.
As per discussions with Elaine Dill, TPWD, the city may prepare a resubmission
of the Kimzey Park Grant application by February 26 to be reconsidered for the
Spring 1999 funding cycle, with award by July 31,1999. Ms. Dill also stated that
seventy-five (75) percent of the grants, which are resubmitted, are funded during
the next review cycle. Carter & Burgess will assist the city to prepare the Grant
Application Resubmission for Kimzey Park. The revised project action plan for
the Texas Recreation and Parks Account Program is attached.
Financial
In July 1998, the City Council approved $250,000 from the Colleyville Economic
Development Corporation Capital Improvement Program (CEDCIP) for Kimzey
Park. In addition to these monies, the Texas Parks and Recreation Foundation
is currently holding two (2) tracts of land, which are valued at $50,000, to serve
as matching funds for the grant. The total project cost for the resubmission to
the Texas Parks and Recreation Account Program would be $600,000.
Recommendation
Staff recommends that the Parks and Recreation Advisory Board approve
funding support and resubmission of the Kimzey Park Grant Application to the
Texas Parks Account Program for Kimzey Park by the February 26, 1999,
deadline. This item will be considered by the City Council on February 2.
.
COMMISSIONERS
LEE M. BASS
CHAIRMAN. FT. WORTH
RICHARD (DICK) HEATH
VICE-CHAIRMAN, DALLAS
ERNEST ANGELO. JR.
MIDLAND
JOHN AVILA. JR.
FT. WORTH
MICK Ev Bu RLESON
TEMPLE
RAY CLYMER
WICHITA FALLS
CAROL E. DINKINS
HOUSTON
SUSAN HOWARO.CHRANE
BOERNE
NOLA.N Rv AN
ALVIN
PERRY R. BASS
CHAIRMAN-EMERITUS
FT. WORTH
ANDREW SANSOM
EXECUTIVE DIRECTOR
7iJ manage and
conseree the Ilatura/
Ilnd cll/tural resolirces
of TexlIsjor the use alld
elljoymellt of presellt
and fllfllre generatiOl~'.
4200 SMITH SCHOOL ROAD
AUSTIN. TEXAS 76744.3291
51 2.369.4600
www.tpwd_state.tx.us
January 21, 1999
Mr. Robert Stripling
City Manager
P.O. Box 185
Colleyville, Texas 76034
Re: Grant Application - COLLEYVILLE Kimzey Park
Dear Mr. Stripling:
In the public hearing held January 21, 1999, the Parks and Wildlife Commission
considered your application for grant assistance. Due to funding limitations, a number
of projects could not be supported in this review. Your application was among those
which were not approved.
However, your application may be reconsidered in the current review if you notify the
Department in writing prior to February 26, 1999. Please review the enclosed
resubmission information and contact Elaine Dill (512/912-7115), Tim Bradle
(512/912-7109), or Joel Seffel (512/912-7119) to discuss possible changes and
scoring details. All resubmissions should include a signed "Applicant's Certification
and Program Assurances" form, along with one copy of all chanees ill the project
proposal. Changes received after the resubmission deadline of February 26th will not
be considered. If written notice is not received by this deadline, the application will
not be considered.
Please note that comprehensive plans which are not approved by the January 31, 1999
application deadline are not eligible for scoring credit in this review cycle.
Comprehensive plans must be approved (or submitted in an approvable format) prior
to established January 31st and July 31st application deadlines to be eligible for
scoring credit.
im Hogsett, CLP
Director
Recreation Grants Branch
Enclosures
CELEBRATING THE 75TH ANN1VERSARY OF TEXAS STATE PARKS IN 199B
cc: Ms. Diane McWethy
COMMISSION AGENDA ITEM NO.2
EXHIBIT B
PROJECT SPONSOR:
COLLEYVILlE
PROJECT:
Kimzey Park
MATCHING FUNDS
REQUESTED: $300,OCX>
LOCATION: Colleyville, Tarrant County
DISCUSSION:
The City of Colleyville requests support to acquire 8.46 acres by donation to
further develop and renovate 20.4 acre IGmzey Park located in the northeast area
of the city. Proposed development includes fenovation of a playground, and
construction of a pavilion. pier. 0.7 mile trail and boardwalk. basketball court.
volleyball court. horseshoe pit, four square court. multi-purpose field. pier, low
walls, accent pavers. landscaping, irrigation, and signs. The local match consists
of city funds. and a private donation of land.
STATUS OF ACTIVE PROJECTS AS OF 11-01-98:
Project
Number
Project
Name
Date
AoDroved
Date
ExDires
Funds
ADD roved
Funds
IY.D.e. Reimbursed
.%.
50-00151 City Park
08-28-97 08-31-2000 $500.000 0
$307,013.00 61
STATUS: Construction complete; needs final billing and inspection.
RECOMMENDATION: Do not support due to insufficient grant funds.
SUPPORT IN
MATCHING FUNDS: -0-
.:
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INDIVIDUAL PROJECT SCORE REVIEW SHEET
(Circled items may have potential for increasing your project's score)
SPONSORIPROmCf:
Cc{(~ V'.( /9_
K"VY';7R..-\/ rdrk
I
CONTACT(S):
1. Progress/compliance
(01aster plan priorities (1-20)
3. Recreational diversity (1-10)
@ No N/A
DATE: 1-ld-c;C;
If
i D
4. Water recreation
A. Development (1-5)
B. Acquisition (1-5)
a
~
0--
5. Geographic distribution/recreational opportunities
A. First opportunity (25)
@Newanddifferent (15-20)
~Recreational vs. support costs (1-25)
7. Special populations served
A. Low income (1-4)
B. Minorities (1-4)
C. Seniors (1-4)
@Youth-at-risk (1-4)
Q) Other educational/governmental contributions
A. Match (1-15)
B. Permanent site dedication (5)
C. Non-grant cooperation (1-5)
@Private donations
A. Land or cash (1-15)
B. Labor, equipment, materials (1-10)
AJ (A
o
/Cf
o
o
1-
()
o
o
o
~
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10. Acquisition, preservation and conservation
A. Natural areas (40)
~ Wetlands (30-35)
~en space (20-25)
D. Dense area/future development (10)
N/A
-4!J-
)J fA
I
~
5
o
5b
11. Renovation (1-5)
12. Conservation of natural resources (1-5)
13. Greenbelts (1-5)
14. Cultural resources (1-5)
TOTAL SCORE:
(L:\GIA \XLOGS; 1/99)
COMMENTS
Pt-',Q"':~Y *;).. AJ-+. f
HD.r::'C::'Sv..~ bO(;J'C~wO-(t) 4 5700/"~
Ak!<.& MO-I"Q... l'^:~t>. 1 V\ pI Cl "" o-y...d)
r.C.lor-('<A..~.\/~; SklJ\N ~"". S~~~ r!o.
Project Action Plan for Texas Recreation and Parks Account Program
For the Resubmission of the Kimzey Park Grant Application
Activity
Time Frame
Texas Parks and Wildlife Department and Commission
Approval
Pre-Contract Documentation
July/August 1999
September 1999
Grant Agreement Execution
October/November 1999
Appraisals and Texas Parks and Wildlife Department
Approval
November/December
1999
Final Design and Construction Documents
November 1999/February
2000
Texas Parks and Wildlife Department Plan Review
March 2000
Texas Department LR Plans Review
April/May 2000
Project Bidding/Award of Contract
May/June 2000
Project Construction
July/January 2001
Park Opening
February 2001
MEMORANDUM
FROM:
Parks and Recreation Advisory Board /
Dianne McWethy, Assistant City Manager~;
January 28, 1999
TO:
DATE:
SUBJECT:
Discussion and Consideration of Parks and Recreation Donation Policy
BackQround
Since December, the Donation committee, which consists of representatives from the
youth sports associations and the Parks and Recreation Advisory Board, has worked to
develop a policy that will provide a consistent basis for the consideration and
acceptance of donations of equipment, structures, and/or cash to the city's park
system. The committee established guidelines for review and recommendation to the
Parks and Recreation Advisory Board and the City Council. This policy also
establishes a Donation Fund, with recommendations for expenditures being considered
by a Parks and Recreation Donation Committee and the Parks and Recreation Advisory
Board for final approval by the City Council.
Financial
These monies would be used to enhance the city's park system.
Summary
This item will be presented to the City Council of February 2. Bill Kutka, President,
Colleyville of the Girl's Softball Association, will represent the Donation Committee.
City of Colleyville
Parks and Recreation Department
Donation Policy
Statement of Purpose
The purpose of this policy is to provide a consistent basis for the consideration
and acceptance of donations of equipment, structures, and/or cash to the city's
park system.
Definitions
1. A donor is a person or an entity that provides a gift, grant or contribution
directed to a specific fund, project or event. Donations may include, but are
not limited to, money, recreational and capital equipment, landscaping,
structures, fencing and art.
2. Facility is all City of Colleyville parks, buildings and amenities.
3. Donation Fund is a special fund established for the purpose of cash
contributions for the City of Colleyville park system.
Procedures
1. Any person or organization considering making a donation to the City of
Colleyville park system should submit a proposal, in writing, to the Parks and
Recreation Manager or his/her designee. (See attached Donation Form.)
2. The proposal should include a complete description of the donation, and to
the extent applicable, pictures and/or detailed drawings, preferred location of
the donation and any necessary installation and/or construction details, value
of donation and any stipulations concerning the donation.
3. The following guidelines will be used in consideration of the donor's request:
A. The responsibility for all costs related to the design, construction,
purchase and installation.
B. The design of all donated items for public park use, exposure to
vandalism, and wear due to exposure to extreme weather elements.
C. Any necessary replacement or repair costs to the item will be the
responsibility of the donor.
4. The Parks and Recreation Manager or his/her designee will review the
proposal and make any comments and recommendations deemed necessary.
5. The donor must submit a request, in writing, to include the description, size,
wording and proposed location of any plaque to be placed on the donated
item. The following guidelines will be used for the plaque request:
A. The donor will be responsible for all costs related to the design,
construction, purchase and installation.
B. All plaques shall be made of bronze, or similar approved materials, to
reduce vandalism and wear due to exposure to extreme weather
elements.
C. The plaque will be flush mounted at ground or surface level or as
determined appropriate by the Parks and Recreation Manager or his/her
designee.
D. For the purpose of this policy, no plaques that serve the purpose of
advertising will be allowed. In cases where contributions have been in
support of the park system, consideration will be given for approving the
acknowledgment of the donor(s).
6. The Parks and Recreation Manager or his/her designee will forward all
donation proposals along with comments and recommendations to the Parks
and Recreation Donation Committee, which shall consist of the President, or
their designee, of the city cosponsored youth sports associations and two (2)
Parks and Recreation Advisory Board members.
7. The Parks and Recreation Donation Committee will review the proposed
donation and make a recommendation to the Parks and Recreation Advisory
Board. The Parks and Recreation Advisory Board will submit a
recommendation to the City Council for final approval.
8. The City of Colleyville reserves the right to accept or reject any item
submitted for approval.
9. The potential donor reserves the right to withdraw the proposed item at any
time during the approval process.
10. All item(s) will be considered for acceptance on an item by item basis.
11. All accepted donations to the City's park system will become the property of
the City of Colleyville and will be used at the discretion of the city.
2
12. The City of Colleyville reserves the right to modify or remove a donated item
as determined necessary by the Parks and Recreation Manager or his/her
designee for accessibility, safety and/or ease of maintenance should anyone
or combination of the following occur:
A. The donated item becomes a hazard to the general public as may be
determined by the City.
B. Another use more beneficial to the general public occurs. This may
include park improvements or future development, relocation or park
equipment/amenities or other use of the property deemed of higher
benefit to the general public.
C. The City, at its sole discretion, reserves the right to make use of the area
should it be necessary for the installation of any public utilities or other
public improvements, the relocation of which shall be the responsibility of
the City, subject to notification by City of donor(s)
13. All donations, on loan, to the City's park system will remain the property of
the donor.
14. A permanent location may be designated in each park site where donations
will be recognized with the item donated, the name of the donor and the
date.
15. Cash donations will be deposited into a Donation Fund. The Parks and
Recreation Donation Committee and the Parks and Recreation Advisory
Board will make recommendations to the City Council for the expenditure of
these funds.
Amended 01/22/99
3
MEMORANDUM
FROM:
Parks and Recreation Advisory Board )
Dianne McWethy, Assistant City Manager ~;
January 28, 1999
TO:
DATE:
SUBJECT:
Parks and Recreation Sponsorship and Advertising Policy
Backqround
Since December, the Sponsorship and Advertising committee, which consists of
representatives from the youth sports associations and the Parks and Recreation
Advisory Board, has worked to develop a policy that will provide a consistent basis for
1) ball field signage at the City of Colleyville athletic facilities for the purpose of field
improvements and equipment and to off-set registration fees for the city's cosponsored
youth sports associations; and 2) temporary banners for the purpose of promoting
special park related events.
The committee reviewed the sponsorship policies of Bedford, Keller and Highland
Village and surveyed area cities concerning donations and advertising policies and
procedures. The youth sports associations, who currently pay facility maintenance fees
and donate funds for capital projects, view advertising and sponsorships as a funding
source for their programs, as well as a vehicle to enhance the city's park system. In
preparation of these policies, the committee considered the following:
1) Advertising and sponsorships, which include scoreboards, ball field signage,
shade structures and banners; and
2) Grapevine-Colleyville Independent School District - (G-CISD) Corporate
Sponsorship Program; and
3) Revenue allocations for sponsorship and advertising monies.
Upon completion of review of the above considerations, the committee determined that
ball field signage would provide resources for the purpose of field improvements and
equipment to offset registration fees for the city's cosponsored youth sports
associations. The committee also determined that temporary banners would be used
only to promote special park related events.
Financial
In reference to advertising and sponsorships, the Colleyville City Park ball fields would
accommodate 276 signs, at an estimated cost of $1,000 per sign, for a total gross
revenue of $276,000.
Summary
This item will be presented to the City Council on February 2. Bill Kutka, President,
Colleyville Girl's Softball Association, will represent the Donation Committee.
City of Colleyville
Parks and Recreation Department
Sponsorship and Advertising Policy
Statement of Purpose
The purpose of this policy is to provide a consistent basis for 1) ball field
signage at the City of Colleyville athletic facilities for the purpose of field
improvements and equipment; 2) to off-set registration fees for the city's
cosponsored youth sports associations; and 3) temporary banners for the
purpose of promoting special park related events.
Procedures
1. Sign Requirements:
A. Signs are to be four (4) feet tall and eight (8) feet long, made of 10 mil
coreplast.
B. Sign front will display graphics on a white background. Sign back is to
be dark green.
2. Sign Installation:
A. Signs shall be installed according to City specifications.
B. Signs are to be installed on the outfield fences of the ball fields and/or
athletic fields.
C. Lettering of signs shall face the interior of the ball field.
D. Signs are to be centered on the line posts of the fence.
E. Signs will not be placed within fifty (50) feet of the center of each
outfield fence.
F. Installation of signs must be rendered completely safe to participants
and spectators and will be inspected on a regular basis by the Parks
and Recreation Department and league officials. Damaged or unsafe
signs must be removed or repaired at the expense of the youth sports
association. The City of Colleyville reserves the right to remove signs
at any time if such signs are deemed to pose an imminent danger to
participants and spectators.
3. Sign Approval:
A. All signs are to be approved by the Parks and Recreation Department
subsequent to installation. Approval is purely discretionary and no
organization or individual has any vested rights to erect any signs on
public athletic facilities.
B. The City may, at any time, request subsequent inspection by City
Officials, before installation.
C. Signs must be neat and of an attractive nature (i.e., professionally
lettered, etc.) prior to City approval of installation.
4. Sign Guidelines:
A. Signs must reflect only business concerns, individuals, or groups, etc.
that are currently donating funds or other means of direct support for
teams or leagues utilizing City of Colleyville recreational facilities. No
funds or economic support may be received by companies promoting
alcohol, tobacco or sexually oriented businesses related products or
services.
B. Persons exposed to signs are not overwhelmed by the number of
messages presented.
C. Signs, pictures and/or wording must be of a nature that is not
objectionable to the general park user, as determined by staff.
D. No electrical signs.
E. The City of Colleyville reserves the right to revoke these guidelines at
any time for any reason. The City also reserves the right to impose
additional guidelines that may be necessary for the proper
administration of Parks and Recreation.
5. Sign Maintenance
A. The youth sports associations shall maintain the signs, which shall
include inspections, repairs and replacement.
6. Sign Sales
A. The youth sports associations shall solicit sales of signs.
2
B. Revenue from the sale of signs will be used by the youth sports
associations to offset registration fees, purchase equipment and
provide for city approved park improvements, sports clinics and youth
programs. The youth sports associations shall pay to the City 25% of
the net proceeds for all sign sales to be deposited into the Voluntary
Park Fund. The remaining 75% of the net proceeds for all sign sales
will be retained by the youth sports associations. The associations
shall submit monthly reports to the Parks and Recreation Department
reflecting the budget, revenues received and associated expenditures
relative to the sale of signs and use of the sale proceeds.
C. The Parks and Recreation Manager or his/her designee will work with
the Parks and Recreation Advisory Board to identify and prioritize city
park facility needs. The Parks and Recreation Advisory Board will
recommend expenditures to the City Council for final approval.
D. The City of Colleyville shall have the right to examine, inspect and
audit all records and files of the youth sports associations related to
the field signage program.
7. Sign Inspections:
A. Signs will be inspected on a regular basis by Parks and Recreation
personnel.
B. Signs that do not meet the requirements set forth may be removed by
the City at any time without notice.
8. Sign Timing
A. Signs may be installed one (1) week prior to the beginning of the
season and must be removed no later than two (2) weeks after the
season, inclusive of post-season tournaments.
9. Temporary Banners
A. Temporary banners may only be used to advertise a special event
in a city park facility.
B. All temporary banners are to be approved by the Parks and
Recreation Department. Approval is purely discretionary and no
organization or individual has any vested rights to erect any
banners on public athletic or park facilities.
3
C. Temporary banners must be neat and of an attractive nature (i.e.,
professionally lettered, etc.) prior to City approval for installation.
D. The temporary banners may be installed one (1) to two (2) days
prior to the event and must be removed immediately following the
event.
E. Temporary banners may not be placed on the perimeter fencing of
any city park facility, e.g., City Park or the Pleasant Run Park
Soccer Facility.
F. Temporary banners must be installed according to city
specifications.
Amended 01/31/99
4
MEMORANDUM
TO:
FROM:
Parks and Recreation Advisory Board .J
Dianne McWethy, Assistant City Managerl~,~ ~
January 29, 1999 1
DATE:
SUBJECT:
Request for Proposals - Comprehensive Park, Recreation and
Open Space
The following six (6) firms responded to the Request for Proposals to provide
professional services for the development of a Comprehensive Park, Recreation
and Open Space Master Plan study:
Dunkin Sims Stoffels, Inc. - Dallas, Texas
Schrickel, Rollins and Associates, Inc. - Arlington, Texas
Huitt-Zollars - Fort Worth, Texas
Mesa Design Group - Dallas, Texas
Carter & Burgess - Fort Worth, Texas
The Landscape Alliance - Fort Worth, Texas
As per the RFP, city staff and representative(s) of the Parks and Recreation
Advisory Board will evaluate the proposals and develop a short list of firms to
make oral presentations to the selection panel. The selection panel will
recommend one of the finalists to the Parks and Recreation Advisory Board and
the City Council for final contract award.
The preliminary schedule for the oral presentations is during the time frame of
February 3 - 5. The target date for presentation to the Parks and Recreation
Advisory Board is February 8 and to the City Council on February 16.
Staff would like to request that the Parks and Recreation Advisory Board appoint
representative(s) to serve on the selection panel. Thank you for your assistance
with this request.
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dianne McWethy, Assistant City Manag r
DATE: January 29, 1999
SUBJECT: Grant Application Process for Little Bear Cr ek Trail - Priority #1
On January 27, staff met with Bud Melton, Bowman-Melton Associates, and Julie
Perkins, Carter & Burgess to discuss the overall goals and objectives for this
project. The following schedule has been prepared for this project:
February 17, 1999
Perform a physical on-site walk and site review of the
Little Bear Creek corridor from the Colleyville Nature
Center to Sparger Park to record site observations for
the base map
March 9, 1999
Public Meeting with interested citizens and
landowners to gather input relative to the location and
design of the trail.
April 8, 1999
Public Meeting to review schematic design and
receive input from the interested citizens and
landowners.
July 1999
Submittal of grant applications
If you have any questions or need additional information, please contact me.
MEMORANDUM
TO: Parks and Recreation Advisory Board
DATE: January 29, 1999
FROM: Dianne McWethy, Assistant City Manager
SUBJECT: Colleyville Baseball Association (CBA) Req est - Construction of
Temporary Field(s)
I have attached a letter from Steve Houk, President of the Colleyville Baseball
Association (CBA) requesting that the Parks and Recreation Advisory Board and
staff discussion and consider options for the construction of a permanent or
practice field for the Bronco (ages 11 - 12) and Pony (ages 13 - 14) players to
practice.
Steve Houk will be present at the meeting.
Attachment
~'.j ':~ '1i::1101
Janua.ry 16, 1999
Ms. Dianne McWethy
Assistant City Manager
City of Colleyville
P.O. Box 185
CoUeyville, TX 76034
?:rax # 817~577-7564
Re: General baseball items
Dear Dianne:
J, have reviewed your donation and advertising policy and I think it looks great! I
have also read the shade screen proposals. I would recommend spending money for
only the $40,624 proposal unless other funds are available from the Parks Fund.
H{)wever, if not, the CBA would be willing to participate in certain of the remaining
~osts, if necessary. My immediate concern is for the construction of permanent or
~.emporary fields for the Bronco (age 11-12) and Pony (age 13-14) players to
practice. \Vith the rejection by GCISD of our request to use CRllS as practice
fJdds, we have no "baseball" field for them to practice. We expect 12 teams of
E~'onco players and 8 teams of Pony players. Our first priority for our fund-raising
eUorts would be the practice fields for these players. The field would need to be a
skin or grass infield to accommodate bases of 80 feet. Outfield areas should be
approximately 300 feet to centerfield. Outfield fences are not necessary but a
backstop behind home plate would be. One field would not be adequate to
accommodate the demand of two practices a week but one is better than none. Two
fields of this size would be optimal. Please discuss with Mickey and the Park Board
these concerns and let me know how the CBA can help.
In addition, once the donation policy is adopted, could you please order a plaque for
us to mount in recognition of Patrick Lawler's donation to the fields. We can di!lCUSS
at a later time. The CBA will reimburse the City for the cost of the plaque and we
would like to honor him at our Opening Dayan March 27,1999. Thanks for your
help and if there is anything I can do to help you, please caU me.
j;:~
Steve Houk
President -Colleyville Baseball Association
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W~la~~~d 3)N~~a~
~1:60 6661-62-N~r
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COLLEYVlLLE BASEBALL ASSN.
CARNIVAL AND AUCTION
SATURDAY, FEBRUARY 6,1999 (RAIN OR SHINE!)
COLLEYVILLE CITY PARK
GAMES AND AUTOGRAPHS - NOON TO 2 P.M.
SILENT AND LIVE AUCTION - 2 P.M. TO 3 P.M.
EXPECTED TO APPEAR:
Rafael Palmeiro, Pudge Rodriguez, Lee Stevens,
John Burkett, Bobby Witt, Roger Pavlik, Ken Hill
No admission charge, but autograph area will require a
nominal donation.
HELP NEEDED FOR:
Silent auction donations
Carnival games
Volunteers during the Carnival
To help - call DeAnn McClure 498-2413,
Gary Williky 318-1700 or Chris Falco 267-7429
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MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM: Dia~ne McWethy, Assistant City Manager
DATE: December 27, 1998
SUBJECT: Donation/Sponsorship Committee
The donation/sponsorship committee met on December 21, 1998. This
committee includes representatives from the baseball, softball, soccer and
basketball youth sports associations and the Parks and Recreation Advisory
Board. The committee reviewed the donation/sponsorship policies of Bedford
and Keller, as well as our current donation policy.
For discussion and consideration, the committee will consider policies for the
following:
1) Advertising and sponsorships, which include scoreboards, outfield
signage, and banners; and
2) Donations, which include money, capital outlay items and recognition
plaques.
To assist with the development of these policies, the committee requested that
staff identify the City Council's philosophy concerning sponsorships and
donations for city park facilities.
As requested, the committee will review the G-CISD policies concerning
sponsorships and/or advertising. Staff will also survey the area cities concerning
sponsorship and advertising signage requirements and revenue allocations, if
applicable.
The next meeting of the committee has been scheduled for January 6th at 6:30
p. m., at the Park Annex.
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TexaS
PARKS AND RECREATION DEPARTMENT .
PARKS AND RECRI;ATIONADVISORY BOARD
SUB-COMMITTEE MEETING AGENDA
February 5, 1999
3:00p.m.
I. Discussion and Consideration of Selection of Finalist for the Comprehensive
Park, Recreation and Open Space.Plan Study.
I CO"", t.ot .ho above ..,nd. was posted ... "a .ullat'n 1>9>'" .. CIIy Hall onF......". 3,1999 ~ ~~
. . . I
5109 Bransford Road
P.O. Box 185
Colleyville, Texas 76034
656.PARK
Metro: (817) 498-4749
Fax: (817) 577-1986
Texas
PARKS AND RECREATION DEPARTMENT .
PARKS AND RECREATION ADVISORY BOARD AGENDA
February 9, 1999
1:00 p.m.
Park Annex
I. Consultant Presentations for the City of Colleyville Parks and Recreation Master
Plan Study
I certify that the above agenda was posted on the bulletin board at City Hall on February 5, 1999
5109 Bransford Road
P.O. Box 185
Colleyville,Texas 76034
656-PARK
MetrO: (817) 498-4749
Fax: (817) 577-1986