HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-3/1/1999
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PARKSANDRECREATION DEPARTMENT
PARKS AND RECREATION ADViSORY BOARDAGE'NDA
March 1" 1999
6:30 p.m.
6:30 p.m. We.lcome Receptionfc)f Monica Walsh, Parks and Recreation Manager
I. Approval of February 1, 1'999 Minutes and ~pproval of February 11, 1999 Min'utes
II. Appointment 'of Park Board Member(s) to Serve on the Task Force for the Parks
and Recreation and Open Space Master Plan
III. Discussion and Consideration ,of Approval for the Placement of a Plaque in
Colleyville City Park for the Donation of Scoreboards.
IV. Discussion and Consideration of the Approval of an Award fo Shade Structures
for the Fabrication and Installation of Shade Structures at Cit}rPark and Pleasant
Run Park
V. Discussion and Consideration of the Approval ,of an Award to Irriconfor City'
Park Tree Installation in the Amount of $49,765 with Funding from the Tree
Mitigation Fund
VI. Appointment of Park Board Mernber(s} to SerVe on the CottonbelfTrail
Committee
VII. Project Updates:
a. Pleasant Run and Sparger Park Restroom Proj~cts
b. Trail Grant Application forPriority#1
c. ' Parks Recreation and Open Spa~eMaster Plan
d. Bransford Park Master Plan
e. Kimzey Park Grant Resubmi<<al'
f. Purchase of G-CISD, Property at Pleasal1t Run
g. Kidsville Renovations '
5109 Bransford Road
P.O. Box 18,5
Colleyville, Texas 76034
656-PARK
Metro: (817) 498-4749
Fax: (817) 577-1986
VIII. Citizen Comments/Presentations Regarding Items Not on the Agenda*
IX. Staff Reports
*(Thls time is allocated for citizens to Informally address the Board on matters not on the agenda that require no formal
action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens w
speak regarding matters not on the agenda.)
I certify that the above agenda was posted on the bulletin board at City Hall on February 25, 1999.
MEMORANDUM
FROM:
Parks and Recreation Advisory Board
Dianne McWethy, Assistant City Manage~ ~;
February 25,1999 \
Recognition of Lawler Family for Scoreboard Donation - Agenda Item III
TO:
DATE:
SUBJECT:
BackQround
During the development of the Parks and Recreation Donation Policy, the committee
requested the placement of a permanent plaque at City Park in appreciation to the
Patrick Lawler family for the donation of scoreboards. (See attached).
Financial
The Colleyville Baseball Association (CBA) will provide the monies for the plaque.
Summary
Staff recommends that the Parks and Recreation Advisory Board consider the desires
of the Donation Committee concerning the placement of a permanent plaque in
Colleyville City Park.
Parks and Recreation
Donation Form
Proposed Donation
Donor(s)
Donated scoreboards for Colleyville City Park
Patrick Lawler Family
Proposed Donation Description
(Include a complete description and if applicable, pictures or detailed drawings. Attach additional pages if necessary.)
Permanent plaque to be mounted in the Concession Building for Lawler family.
Size: 8 1/2" x 10" approximate size
Type Plaque: Bronze Plaque
Funding: To be funded by the Colleyville Baseball Association (CBA)
Estimated Value
Preferred Location
Stipulations
$20,000
Seven scoreboards for fields
MEMORANDUM
DATE:
Parks and Recreation Advisory Board
Dianne McWethy, Assistant City Manage~/
February 25, 1999
TO:
FROM:
SUBJECT:
Project Updates - Agenda Item VII
Staff would like to brief the Parks Board concerning the following projects:
1. Pleasant Run and Sparger Park Restrooms
The sewer line at Pleasant Run Park is currently being installed with
adjustments being made to accommodate the opening day of soccer. The
plumbing is being roughed in at Sparger Park and the foundation should
be ready to pour in approximately two (2) weeks.
The project is currently 15% complete. Although the project is
approximately 20 days behind schedule during the site preparation phase,
the contractor plans to make-up time during the construction phase of this
project. (See attached project schedule).
2. On February 17, the consultant, TPWD representatives and staff
performed an on-site walk through of the proposed trail from the Nature
Center to Sparger Park. A public meeting has been scheduled for March
9, 1999 at the Colleyville Community Center to provide an opportunity for
citizens to provide input to the preliminary design of the trail.
3. Staff plans to meet with Carter & Burgess to develop a project timeline on
March 1, 1999.
4. Clyde Rountree, Carter & Burgess, is currently preparing design
alternatives for committee review.
5. The Kimzey Park Grant Resubmittal was sent by Federal Express to
TPWD on Wednesday, February 24.
6. The city plans to proceed with the purchase of the G-CISD Pleasant Run
property site, with closing scheduled for the end of March.
7. On Saturday, February 20 and Sunday, February 21, AJ. Maxwell and
twenty (20) volunteers tightened screws and bolts, raked the Fibar wood
chips, sanded hand trails and painted Kidsville. The team also sealed the
wooden structures. The city appreciates the efforts of AJ. and
appreciates the planning and coordination of this project.
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r'JCIAL STATUS OF PARKLAND DEDICATION FUND AT 3-31-99
REVENUES FROM FEES PAID:
FEE PAID
ASHMORE 2A
LONGWOOD PH I
LONGWOOD PH II
MONTCLAIR PARC
ROSS DOWNS IV
ASHMORE liB
HIGHLAND MEADOWS V
ROSS DOWNS V
KINGSWOOD
SHADOWWOOD PHASE 1/
LONGWOOD PHASE II/ & IV
CALDWELL CREEK
ASHMORE IV
LAKEWOOD PHASE I
WOODBRIAR WEST
LAKEWOOD PHASE 1/
VILLAGE PARK
HERITAGE COLONY
LAKEWOOD PHASE III
LONGWOOD @ ROSS DOWNS PHASE V
ARBOR ESTATES PHASE II/
GLEN HOPE ADDITION
LAKEWOOD ESTATES PHASE IV
BRIDLEWOOD
OAKBROOK HILLS
OAK KNOLL DR (ONE LOT)
, )ER CONST (ONE LOT)
A..... ,,\/lORE PHASE V
4404 BOWMAN (ONE LOT)
f1MMARON PHASE I
:)ALDWELLS CREEK PH I/A
)808 PLEASANT RUN - LEDSEMA
v1ADDEN -1704 RENFRO
;ALL - 5606 AMADOA
'lEMINGTON PARK PH 1 &2
,PRING GARDEN
\BBOTT-4700 JIM MITCHELL E.
,EXTON-4800 BEHERNS CT
lTRA TTON-5309 MONTCLAIR
iHALlMAR
.EYTON GROVE
010 ORCHARD HILL
$2,170.n
$930.33
$11,784.18
$24,808.80
$1,240.40
$2.790.99
$5.581.98
$17,986.38
$15,815.61
$13,567.31
$10,853.85
$18,296.49
$4,341.54
$2,480.88
$5,581.98
$1,240.44
$4,341.54
$10,853.85
$4,031.43
$8,683.08
$4,341.54
$3,721.32
$14,885.28
$38,178.53
$11,474.07
$310.11
$310.11
$3,411.21
$310.11
$11,474.07
$4.651.65
$310.11
$310.11
$310.11
$24,808.81
$13,334.73
$310.11
$310.11
$310.11
$9.613.41
$14,885.28
$1,260.00
'OTAL REVENUES
$326,212.72
DATE PAID
06-20-92
02-19-93
07 -02-93
08-Q6-93
08-23-93
08-23-93
09-07-93
11-24-93
12-17-93
01-25-94
06-()9-94
07-19-94
10-28-94
03-01-95
07-12-95
08-11-95
08-16-95
08-28-95
03-19-96
06-26-96
08-22-96
08-23-96
11-18-96
12-20-96
12-26-96
01-07-97
01-31-97
09-08-97
12-02-97
12-15-97
o 1-Q6-98
01-19-98
02-13-98
02-13-98
03-17-98
03-24-98
04-13-98
04-29-98
05-08-98
09-30-98
12-02-98
03-01-99
,..,pt
)
h~ , t:REST INCOME REC'D
$52,3n.91
LESS EXPENSES:
KIDSVILLE DONATION
LANDSCAPING NATURE CENTER
NATURE CENTER TREES
KIMSEY PARK APPRAISALS
CITY PARK SOD
TPWD KIMSEY PARK GRANT
COTTONBEL T TRAIL
$1,000.00
$1,169.07
$1,035.00
$4,700.00
$72,881.20
$8,800.00
$47,449.88
TOTAL EXPENSES
$137,035.15
LESS ENCUMBERANCES:
COTTONBEL T TRAIL
$164,566.12
TOTALEMCUMBERANCES
$164.566.12
TOTAL AVAILABLE AT 3-31-99
$76.989.36
........
PARKS AND RECREATION ADVISORY BOARD
MINUTES
February 1, 1999
Chair Bill Recker called the meeting to order at 7:05 p.m. on Monday,
February 1, 1999, at the Parks and Recreation office.
ROLL CALL:
Members: Chair Bill Recker, Rich
Hendler, Laura Ann Travis, Ken
Crooks, Mike Billings and Dan Witte.
Absent:
Vince Rosen and Joe Noorlag.
Staff:
Dianne McWethy, Assistant City
Manager, Alan Linford, G-CISD
Liaison, Clayton Husband,
Development Coordinator, Dixie
Cawthorne, Administrative Intern -and
Cynthia Singleton, Office Assistant
Guests:
Dick Blackard, Developer, Spicewood
Development
I. Approval of January 4,1999 Parks and Recreation Advisory Board
Minutes.
Mike Billings moved and Ken Crooks seconded the motion to accept the
January 4, 1999 Parks and Recreation Advisory Board minutes.
II. Presentation by Dick Blackard, Spicewood Development
Corporation, concerning the Mill Creek Subdivision Development, as
related to Park Issues
Clayton Husband, AICP, Development Coordinator for the City of
Colleyville and Dick Blackard, Spicewood Development gave an overview
of the new portion of the Mill Creek subdivision. After the presentation and
discussion, it was requested that staff research the cost of maintaining the
pond and easement issues.
III. Discussion and Consideration of Funding Support and
Resubmission of the Kimzey Park Grant Application
Dianne McWethy, Assistant City Manager, reported that the City may
prepare a resubmission of the Kimzey Park Grant application by February
26, 1999 to be reconsidered for the spring 1999 funding cycle, with award
by July 31, 1999.
Dan Witte motioned and Rich Hendler seconded the recommendation to
resubmit the Kimzey Park Grant application; the vote was unanimous.
IV. Discussion and Consideration of the Parks and Recreation Donation
Policy
Dianne McWethy, Assistant City Manager, reported that the Donation
Committee, consisting of representatives from the youth sports
associations and the Parks and Recreation Advisory Board established
guidelines for review and recommendation to the Parks and Recreation
Advisory Board and the City Council. This policy also establishes a
Donation Fund, with recommendations for expenditures being considered
by a Parks and Recreation Donation Committee and the Parks and
Recreation Advisory Board for final approval by the City Council. These
monies would be used to enhance the city's park system.
Bill Kutka, Donation Committee representative, will present this item to City
Council on February 2, 1999.
Dan Witte motioned and Mike Billings seconded to accept the Donation
Policy; the vote was unanimous.
V. Discussion and Consideration of the Parks and Recreation
Sponsorship and Advertising Policy
Dianne McWethy, Assistant City Manager, reported that the Sponsorship
and Advertising committee, which consists of representatives from the
youth sports associations and the Parks and Recreation Advisory Board
has worked to develop a policy that will provide a consistent basis for 1)
ball field signage at the City of Colleyville athletic facilities for the purpose
of field improvements and equipment and to off-set registration fees for the
city's cosponsored youth sports associations; and 2) temporary banners
for the purpose of promoting special park related events.
Bill Kutka, Sponsorship and Advertising Committee representative, will
present this item to City Council on February 2, 1999.
Mike Billings motioned and Ken Crooks seconded to accept the
Sponsorship and Advertising Policy as amended; the vote was unanimous.
VI. Discussion and Consideration of the Request for Proposals for the
Parks and Recreation Open Space Plan and appointment of Parks
and Recreation Advisory Board Member(s) to Serve on the Selection
Panel
After discussion, Rich Hendler, Mike Billings, Vince Rosen, Ken Crooks
and Laura Travis agreed to serve on the selection panel. A meeting to
evaluate the firms that responded to the Request for Proposals was set for
February 5, 1999 at 3:00 p.m. at the Parks Annex office. The selection
panel will make a recommendation to the Parks and Recreation Advisory
board and the City Council for final contract award.
VII. Discussion and Consideration of Parks and Recreation Advisory
Board Priorities for the Parks and Recreation Open Space Plan
No action was taken on this item.
VIII. Discussion and Consideration of Colleyville Baseball Association
Request to Build a Practice Field
After discussion, Rich Hendler motioned that the City of Colleyville
contribute up to $10,000 from the Voluntary Park Fund to improve the "G-
CISD site" field for a baseball practice field. Construction and volunteers
and in-kind services would be encouraged from the Colleyville Baseball
Association. A joint effort to address a critical shortage of practice
facilities will be addressed in the future. Dan Witte seconded the motion
and the vote was unanimous.
IX. Project Update:
a. Pleasant Run and Sparger Park Restroom Projects:
Estimated completion date is April 12, 1999
b. Shade Structures at City Park and Pleasant Run Park
All bids were rejected and the project was re-bid.
c. Trail Grant Application for Priority 1
2/17/99: Perform a physical on-site walk and site review of the
Little Bear Creek corridor from the Colleyville Nature
Center to Sparger park to record site observations for
the base map
3/9/99: Public meeting with interested citizens and landowners
to gather input relative to the location and design of the
trail
4/8/99: Public meeting to review schematic design and receive
input from the interested citizens and landowners
7/99: Submittal of grant applications
X. Citizen Comments/Presentations Regarding Items Not on the Agenda
None
XI. Staff Reports
XII. Adjournment
F,EIAL STATUS OF PARKLAND DEDICATION FUND AT 3-31-99
REVENUES FROM FEES PAID: FEE PAID
ASHMORE 2A
LONGWOOD PH I
LONGWOOD PH II
MONTCLAIR PARC
ROSS DOWNS IV
ASHMORE liB
HIGHLAND MEADOWS V
ROSS DOWNS V
KINGSWOOD
SHADOWWOOD PHASE II
LONGWOOD PHASE 1/1 & IV
CALDWELL CREEK
ASHMORE IV
LAKEWOOD PHASE I
WOODBRIAR WEST
LAKEWOOD PHASE II
VILLAGE PARK
HERITAGE COLONY
LAKEWOOD PHASE 1/1
LONGWOOD @ ROSS DOWNS PHASE V
ARBOR ESTATES PHASE III
GLEN HOPE ADDITION
LAKEWOOD ESTATES PHASE IV
8RIDLEWOOD
OAKBROOK HILLS
OAK KNOLL DR (ONE LOT)
STr ~ CONST (ONE LOT)
A.St-..JRE PHASE V
4404 BOWMAN (ONE LOT)
riM MARON PHASE I
:;ALDWELLS CREEK PH IIA
>808 PLEASANT RUN - LEDSEMA
vlADDEN - 1704 RENFRO
-iALL - 5606 AMADOR
~EMINGTON PARK PH 1 &2
;PRING GARDEN
\BBOTT -4100 JIM MITCHELL E.
iEXTON-48oo BEHERNS CT
iTRA TTON-5309 MONTCLAIR
;HALlMAR
EYTON GROVE
010 ORCHARD HILL
$2,170.n
$930.33
$11.784.18
$24.808.80
$1,240.40
$2,790.99
$5,581.98
$17,986.38
$15,815.61
$13,567.31
$10,853.85
$18,296.49
$4,341.54
$2,480.88
$5,581.98
$1,240.44
$4,341.54
$10,853.85
$4,031.43
$8,683.08
$4,341.54
$3,721.32
$14,885.28
$38,178.53
$11,474.07
$310.11
$310.11
$3,411.21
$310.11
$11,474.07
$4,651.65
$310.11
$310.11
$310.11
$24,808.81
$13,334.73
$310.11
$310.11
$310.11
$9.613.41
$14,885.28
$1,260.00
OTAL REVENUES
$326,212.72
DATE PAID
06-20-92
02-19-93
07-02-93
08-Q6-93
08-23-93
08-23-93
09-07-93
11-24-93
12-17-93
01-25-94
06-Q9-94
07-19-94
10-28-94
03-01-95
07-12-95
08-11-95
08-16-95
08-28-95
03-19-96
06-26-96
08-22-96
08-23-96
11-18-96
12-20-96
12-26-96
01-07-97
01-31-97
09-08-97
12-02-97
12-15-97
01-Q6-98
01-19-98
02-13-98
02-13-98
03-17-98
03-24-98
04-13-98
04-29-98
05-08-98
09-30-98
12-Q2-98
03-01-99
,...,..
I. )IEST INCOME REC'D
$52,3n.91
LESS EXPENSES:
KIDSVILLE DONATION
LANDSCAPING NATURE CENTER
NATURE CENTER TREES
KIMSEY PARK APPRAISALS
CITY PARK SOD
TPWD KIMSEY PARK GRANT
COTTONBEL T TRAIL
$1,000.00
$1,169.07
$1,035.00
$4,700.00
$72,881.20
$8,800.00
$47,449.88
TOTAL EXPENSES
$137,035.15
LESS ENCUMBERANCES;
COTTON BEL T TRAIL
$164,566.12
TOTALEMCUMBERANCES
$164,566.12
TOTAL AVAILABLE AT 3-31-99
$76,989.36
,.,....
e
l'e x as
PARKS AND RECREATION DEPARTMENT
PARKS AND RECREATION ADVISORY BOARD AGENDA.
March 1, 1999
6:30'p.m.
6:30 p.m. Welcome Reception for Monica Walsh, Parks and Recreation Manager
'. .
I. Approval of February 1, 1999 Minutes and approval of February 11, 1999 Minutes
II. Appointment of Park Board Member(s) to Serve on the Task Force for the Parks
and Recreation and OpenSpace Master Plan .
III. Discussion and Consideration of Approval for the Placement ofa Plaque in
Colleyville City Park for the Donation of Scoreboards.
IV. Discussion and Consideration of the Approval of an Award to Shade Structures
forthe Fabrication and Installation of Shade StructuresatCity Park and Pleasant
RunPa~ .
V. Discussion and Consideration of the Approval of an Award to'lrricon for City
Park Tree Installation in the Amount of $49, 765 with Funding from the Tree .
Mitigation Fund
VI. Appointment of Park Board Member(s) to Serve on the Cottonbelt Trail
Committee
. VII. Project Updates:
a. Pleasant Run and Sparger Park Restroom Projects
b. Trail Grant Application for Priority #1 .
c. Park~ Recreation and Open Space Master Plan .
d. Bransford Pa~ M~ster Plan
e. Kimzey Park Grant Resubmittal
-f. -Purchase of G-CISD'Property at Pleasant Run
g. Kidsvill~Renovations .
5109 Bransford Road
P,O. Box 185
Colleyville, Texas 76034
656~PARK
Metro: (817) 498-4749
Fax: (811) 577-1986
I
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,
VIII. Citizen Comments/Presentations Regarding Items Not on the Agenda*
IX. Staff Reports
*(ThIS time is allocated for citizens to Informally address the Board on matters not on the agenda that require no formal
action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who
speak regarding matters not on the agenda.)
I certify that the above agenda was posted on the bulletin board at City Hall on February 25, 1999.
MEMORANDUM
FROM:
Parks and Recreation Advisory Board ~
Dianne McWethy, Assistant City Manager ~.
February 25,1999
TO:
DATE:
SUBJECT: Task Force Advisory Committee - Parks and Recreation Open.
Space Master Plan - Agenda Item II
As the Board proceeds with the development of the Parks and Recreation Open
Space Master Plan, the consultant recommended that a Task Force Advisory
Committee, consisting of a individuals who represent different interest such as
the sports associations, senior citizens, the school district, Chamber of
Commerce, Planning and Zoning Commission, Parks and Recreation Advisory
Board and the City Council, be established to provide input and direction
throughout the entire master planning process.
On Monday, February 22, the Planning and Zoning Commission appointed Jim,
Fletcher as their representative to serve on this committee. Staff would like to .
request that the Board appoint one or two Parks Board members to serve on this
Task Force.
If you have any questions or need additional information, please contact me.
Thank you for your assistance with this request.
MEMORANDUM
DATE:
Parks and Recreation Advisory Board
Dianne McWethy, Assistant City Manager ~j
February 25, 1999 1
Recognition of Lawler Family for Scoreboard Donation - Agenda Item III
TO:
FROM:
SUBJECT:
Backqround
During the development of the Parks and Recreation Donation Policy, the committee
requested the placement of a permanent plaque at City Park in appreciation to the
Patrick Lawler family for the donation of scoreboards. (See attached).
Financial
The Colleyville Baseball Association (CBA) will provide the monies for the plaque.
Summary
Staff recommends that the Parks and Recreation Advisory Board consider the desires
of the Donation Committee concerning the placement of a permanent plaque in
Colleyville City Park.
Parks and Recreation
Donation Form
Proposed Donation
Donor(s)
Donated scoreboards for Colleyville City Park
Patrick Lawler Family
Proposed Donation Description
(Include a complete description and if applicable, pictures or detailed drawings. Attach additional pages if necessary.)
Permanent plaque to be mounted in the Concession Building for Lawler family.
Size: 81/2" x 10" approximate size
Type Plaque: Bronze Plaque
Funding: To be funded by the Colleyville Baseball Association (CBA)
Estimated Value
Preferred Location
Stipulations
$20,000
Seven scoreboards for fields
MEMORANDUM
FROM:
Parks and Recreation Advisory Board )
Dianne McWethy, Assistant City Manage~;
February 25,1999
TO:
DATE:
SUBJECT:
Approval of a Contract for Shade Structures in City Park and
Pleasant Run Park - Agenda Item IV
Backqround
In October 1998, the Colleyville Economic Development Corporation (CEDC)
allocated $45,000 for the construction of shade structures in City Park.
Financial Impact
On February 4 and 11, the city advertised for bids for the fabrication and
installation of shade structures at City Park and Pleasant Run. Two bids were
received on February 19, 1999. The Base Bid included free standing Wrap-
around bleacher covers for each of the nine (9) fields at City Park. Additive
alternates were for the construction of a 25' x 35' free standing shade structure, '
including a 5" thick concrete slab, at City Park and Pleasant Run.
The bids received are as follows:
Contractor Base Bid Alternate 1 Alternate 2
Shade Structures $49,020 $10,692 $10,692
Sunport International $71,390 $ 9,187 $ 9,187
In consideration of the above bids, the following options may be considered:
Option 1)
Base Bid
Contingency (15%)
Total Project Cost
$49,020
$ 7.353
$56,373
Funding alternatives for Option 1
CEDC Funds
Voluntary Park Funds
Total
$45,000
$11.373
$56,373
$70,404
$10.560
$80,964
Option 2)
Base Bid and Alternates
Contingency (15%)
Total
Funding alternatives for Option 2
CEDC Funds
Voluntary Park Funds
Total
$45,000
$35.964
$80,964
Option 3)
Should the Board desire to proceed with the alternate shade
structures, they may request that the youth sports associations
participate in the above funding for Option 2 to mitigate the impact
on the Voluntary Park Fund. Representatives of the youth sports
associations plan to attend the meeting to discuss the base bid and
the alternates.
Request
Staff plans to place this item on the March 23, 1999, City Council agenda for
award of contract to Shade Structures. All funding issues will need to be
resolved for presentation to the Council by March 12. If you have any questions
or need additional information, please contact me.
Enclosure: Shade Structures Bid
xx: Steve Houk, President, Colleyville Baseball Association
Bill Kutka, President, Colleyville Girl's Softball Association
Jim Cooley, President, Colleyville Soccer Association
SECTION 00020
INVITATION TO BIDDERS
1.1 INVITATION TO BID
The City of Colleyville is soliciting sealed bids for a qualified Contractor to furnish and
install a high density polyethylene knitted fabric and powdercoated steel shade
structure(s) at Colleyville City Park and Pleasant Run Soccer Complex. The successful
bidder will furnish all labor, materials, tools, equipment and incidentals necessary to
complete the work.
Sealed bid proposal responses will be received at the office of the Assistant City Manager,
CityHall, 5400 Bransford Road, Colleyville, Texas, or may be mailed to P. O. Box 185,
Colleyville, Texas 76034. Bid responses received after the opening time and date will be
returned to the sender, unopened. All responses will be publicly opened and read aloud
at the opening time and date.
The envelope must be marked:
SHADE STRUCTURES AT CITY PARK AND
PLEASANT RUN PARK
Opening Time:
2:00 p.m. Friday, February 19, 1999
In submitting the attached bid, including terms, conditions, instructions to bidders and
specifications, the vendor agrees that acceptance of any or all bid items by the City of
Colleyville, Texas, within a reasonable period of time constitutes a contract.
Bid title ...................................... Shade Structures Contract
Bidder's Name
Opening Time/Date. . . . . . . . . . . . . . . . . . . .. 2:00 p.m., Friday, February 19, 1999
;Z~IfAS'C tlh:>f;~ . AfT 50
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~H/1~E >>~tlC-Ttt...eG""~ ·
It! 0 I blJIIST.i'/At..4//./J :rri-. C
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L-ol-l-eYVILLE..T,X 760:5'1;-
I , .
'8'/7)L/- 2/.2. g /9
-'
~' ;000
.:rQlP1~; tv'Atf L-
Terms of Payment
Bidder's Address
Bidder's Telephone Number
Bidder's Facsimile Number
Authorized Signature
Printed Signature
All bid responses are required to be signed by an authorized representative of the bidding
entity. Bid responses received unsigned will not be considered.
020599
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C&B 971203020
i'
TERMS AND CONDITIONS
1 OPENING PLACE, TIME AND DATE: The City will conduct a public bid opening at the
location, time and dates as specified on the first page of the request. Bidders are
encouraged to attend. A tabulation of the bid responses received at the time and date of
the opening will be made available at a later date.
2. LATE PROPOSALS: Proposals received by the City of Colleyville after the submission
deadline will be considered void and unacceptable. The City of Colleyville is not
responsible for lateness or non-delivery of mail, carrier, etc.
3 WITHDRAWAL: A proposal may not be withdrawn or canceled by the bidder without
permission of the City for a period of sixty (60) days following the date designated for
receipt of bids, and bidder so agrees upon submittal of bids.
4 CONTRACT: This bid, accompanying documents, and any negotiated terms, when
properly accepted by the City of Colleyville, shall constitute a contract equally binding
between the successful bidder(s) and the City of Colleyville. No different or additional
terms will become a part of this contract with the exception of Change Orders.
5 DEFAULT: The City of Colleyville reserves the right to enforce the performance of this
contract in any manner prescribed by law or deemed to be in the best interest of the City in
the event of breach or default of this contract. The City of Colleyville reserves the right to
terminate the contract immediately in the event the successful bidder fails to:
1. Substantially meet delivery or completion schedules
2. Otherwise, substantially perform in accordance with the accepted bid
Breach of contractor or default authorizes the City to award to another bidder, purchase
elsewhere and charge the full increase in cost and handling to the defaulting party.
6 PRICES HELD FIRM: The City reserves the right to require that submitted bids remain in
force for a sixty (60) day period after opening or until the award is made; whichever occurs.
first.
7 RESOURCE CONTACT: All information and/or questions pertaining to this bid shall be
directed to the City of Colleyville, Assistant City Manager at (817) 577-7589, extension
204. It is the bidder's responsibility to seek clarification of any uncertain terms.
8 NEGOTIATION: Any attempt to negotiate or give information on the contents of this bid
with the City or its representatives prior to award shall be grounds for disqualification.
9 TAX EXEMPT: The City of Colleyville is exempt from all sales arid excise taxes. Tax
exempt forms are available upon request.
10 FORMS PROVIDED: All bids must be submitted on the forms provided to insure
uniformity and comparability of responses. Bids may be rejected if they show any
omissions, alterations in wording, conditional clauses, or irregularities of any kind.
020599
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C&B 971203020
11 PRICE FIXING: In submitting a bid response to this request, the bidder thereby certifies
that the bidder has not participated in nor been a party to any collusion, price fixing, or any
other agreements with any company, firm, or person concerning the pricing on the
enclosed bid.
12 GRATUITIES: The City may, by written notice to the successful bidder, cancel this
contract without liability to successful bidder if it is determined by City that gratuities in the
form of entertainment, gifts or otherwise, were offered or given by the successful bidder, or
any agent of representative of the successful bidder, to any officer or employee of the City
with a view towards securing or amending, or the making of any determinations with
respect to the performance of such a contract.
13 CONFLICT OF INTEREST: No public official shall have an interest in this contract, in
accordance with Vernon's Texas Code Annotated, Local Government Code Title 5,
Subtitle C, Chapter 171.
14 WARRANTY PRICE: The price to be paid by the City shall be that contained in
successful bidder's bid which successful bidder warrants to be not higher than the
successful bidder's current prices on orders by others for products of the kind and
specification covered by this agreement for similar quantities under similar or like
conditions and methods of purchase. In the event successful bidder breaches this
warranty, the prices of the items shall be reduced to the successful bidder's current prices
on order by others, or in the alternative, City may cancel this contract without liability to
successful bidder for breach of successful bidder's actual expense..
15 FORCE MAJEURE: Neither party shall be required to perform any term, condition or
covenant in this contract so long as such performances are delayed or prevented by force
majeure, which shall mean acts of God, strikes, lockouts, material or labor performance
restrictions by any governmental authority, civil riots, floods, and any other cause not
reasonably within the control of the party required to perform and which by the exercise or
due diligence said party is unable, wholly or in part, to prevent or overcome.
16 APPLICABLE LAW: This agreement shall be governed by the Uniform Commercial
Code. Wherever the term "Uniform Commercial Code" is used, it shall be construed as
meaning the Uniform Commercial Code as adopted in the State of Texas as effective and
enforce on the date of this agreement.
17 TAXES, UNEMPLOYMENT BENEFITS, ETC: The successful bidder hereby accepts
exclusive liability for, and agrees to indemnify the City against liability for the payment of
any and all contributions or taxes for unemployment insurance, old age, pensions or
annuities or other purposes now or hereafter imposed by the Government of the United
States and/or by the Government of any State of the United States, which are in whole or
in part measured by and/or based upon the wages, salaries, or other remuneration paid to :
persons employed by the successful bidder on work in connection with this order. I
18 ANTI-DISCRIMINATION: The successful bidder, in performing the work required
hereunder, shall comply with the provisions of Executive Order Number 11246, and shall
not discriminate against any employee or applicant for employment because of religion,
race, sex, age or national origin.
020599
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C&B 971203020.
19 INVOICING AND PAYMENTS: Invoicing is to be provided in duplicate to the Accounts
Payable Department, City Hall, P. O. Box 185, Colleyville, Texas 76034. The payment
terms are net 30 days, unless otherwise stated on the first page of this request. Net30
days means payment must be postmarked by the City no later than 30 days after receipt
of correct invoicing or receipt of ordered supplies, whichever occurs later.
20 FAIR LABOR STANDARDS ACT: The successful bidder warrants that the materials
covered by this order have been produced in compliance with the requirements of the Fair
Labor Standards Act of 1938, as amended.
i' .
21 OCCUPATIONAL SAFETY AND HEALTH: The successful bidder warrants that the items
sold under this contract comply in all respects with the Occupational Safety and Health Act
of 1970 and all applicable Regulations, Rulings, Orders and Standards promulgated
thereunder and successful bidder agrees to hold the City harmless from any and all
liability, claims, civil fines, and penalties including reasonable costs and settlements which
may arise out of the failure of the items to meet such requirements.
22 LIENS: The successful bidder agrees to and shall indemnify and hold harmless the City
against any and all liens and encumbrances for all labor, goods, and services which may
be provided under the request, by seller or seller's vendor(s) and if the City requests, a
proper release of all liens or satisfactory evidence of freedom from liens shall be delivered
to the City.
23 MODIFICATIONS AND AMENDMENTS: Purchaser shall have the right to modify this
order subject to an adjustment in the price in accordance with the applicable provisions of
the Purchase Order, if any, or pursuant to mutual agreement. No agreement or
understanding to modify this order shall be binding on the Purchaser unless in writing and
signed by the Purchaser or Purchaser's authorized agent.
24 PATENT INDEMNITY: The successful bidder hereby warrants that the use or sale of the.
products and materials delivered hereunder will not infringe claims of any patent covering
such materials, and the successful bidder agrees to indemnify and hold harmless the City
for any and all costs, expenses, judgments, and damages, which the city may have to pay
or incur.
25 FACSIMILE: The City will not accept bid responses or alterations to a bid via.a facsimile
machine. The facsimile machine is available for information inquiries only. The existing
facsimile machine does not have the capability of "FAX Mail". No bid responses received
via the facsimile machine will be considered.
26 ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any
interlineation, alteration, or erasure made before opening time and date, must be initialed
by the signer of the bid, guaranteeing authenticity.
27 CHANGE ORDERS: No oral statement of any person shall modify or otherwise change,
or affect the terms, conditions or specifications stated in the resulting contract. All change
orders to the contract will be made in writing by the City Manager's Office.
020599
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C&B 971203020
28 ACCEPT/REJECT BIDS: The City reseNes the right to accepVreject any or all bids or
parts of bids and to waive irregularities in the bidding process.
29 RETURN FORMS: Bidders are required to return all pages of the enclosed forms. It is
recommended that bidders retain a copy of the bid response for reference purposes.
30 ASSIGNMENT: The successful bidder shall not sell, assign, transfer or convey any
contract resulting from this bid, in whole or in part, without the prior written consent of the
City of Colleyville.
31 VENUE: This agreement will be governed and construed according to the laws of the
State of Texas. This agreement is performable in the City of Colleyville, Tarrant County,
Texas.
32 PERFORMANCE: Bids must comply with all federal, state, county and local laws. Any.
vehicles or equipment shall contain all standard safety, emission, and noise controls
required for these types and sizes of equipment at the time of their manufacture. The
contractor agrees, during the performance of work or seNices, to comply with all
applicable codes and ordinances of the City, County or State of Texas as they may apply
as these laws now read or as they may hereinafter be changed or amended.
33 SILENCE OF SPECIFICATIONS: The apparent silence of these specifications as to any
detailed descriptions as to any detailed description concerning any point, shall be
regarded as meaning that only the best commercial practices are to prevail. All
interpretations of these specifications shall be made on the basis of this statement.
In case anyone or more provisions contained in the contract shall for any reason be held
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability ;
shall not effect any other provision thereof and this contract shall be considered as if such
invalid, illegal, or unenforceable provision had never been contained herein.
34 BID SECURITY: Each bid shall be accompanied by a Cashiers Check or Certified Check
made payable to the City of Colleyville, Texas, or by bid bond, dually executed by the
bidder as principal and having as surety thereon a surety company approved by the City of
Colleyville in the amount not less than five percent (5%) of the total amount of the bid.
The bid security must be enclosed in the same envelope with the Bid.
All bid securities will be returned to the respective bidders within sixty (60) days after the
bid opening, except those which the City of Colleyville elects to hold until the successful
bidder has executed a contract. No bid will be considered unless it is accompanied by the
above mentioned bid security.
35 PERFORMANCE AND PAYMENT BONDS: Unless otherwise specified, it is agreed by
the parties to the contract resulting from this bid that the contractor will execute separate
performance and payment bonds, each in the sum or one hundred percent (100%) of the
total contract price, in standard forms for this purpose, guaranteeing faithful performance
of the work and the fulfillment of any guarantees required, and further guaranteeing
payment to all persons supplying labor and materials or furnishing any equipment in the
execution of the contract shall not be in affect until such performance and payment bonds
020599
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C&B 971203020
END OF SECTION
are furnished and approved by the City of Colleyville. Unless otherwise approved in
writing by the City of Colleyville, the surety company underwriting the bids shall be
acceptable according to the latest list of companies holding certificates of authority from
the Secretary of the Treasury of the United States.
Unless otherwise specified, the cost of the premium for the performance and paymen"t
bonds shall be included in the contractor's bid proposal.
020599
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C&B 971203020
.. '
SECTION 00100 .
INSTRUCTIONS TO BIDDERS
1. The Bid award shall be based on, but not necessarily limited to, the following factors:
A. Total Price.
B. Speciaf needs and requirements of the City.
C. Results of reference checks.
D. Bidder's past performance record with the City.
E. City's evaluation of the Bidder's ability to perform.
2. The City of Colleyville may make such investigations as it deems necessary to determine
the ability of the Bidder to provide satisfactory performance in accordance with
specifications, and the Bidder shall furnish to the City all such information and data for this
purpose as the City may request.
3. If a Bidder declines to submit a bid, bidder is requested to submit a statement as to why
the invitations is declined.
4. The City of Colleyvifle provides for a grievance procedure for bidders relating to
specifications, terms, conditions, and instructions. Bidders with questions relating to the
above matters are to contact Terry Leake, Finance Director, metro (817) 577-7575; or the
City Manager's Office, in the event the matter cannot be resolved by the other two parties.
If such matters have not been brought to the attention of the City staff prior to five days
before the opening date, the City considers the bid request to be acceptable in all
respects.
5. Bidders are to bid on all items as specified. Bids will be awarded to one bidder
based on the total bid.
6. The contract period will begin approximately March 15th and continue through.
approximately April 17, 1999. All pricing will remain firm throughout the contract period.
7. The contract may be canceled by either party upon thirty (30) days written notification.
The City reserves the right to cancel the contract immediately if the City determines in its
sole discretion, that the successful bidder is not fulfilling the assigned responsibilities
under this agreement.
8. Any exceptions or alternatives to the bid are to be clearly indicated on the page entitled,
'EXCEPTIONS/ALTERNATES TO BID'.
9. Bidders are to provide three references where the services are presently being performed,
preferably municipalities in the Dallas/Fort Worth metroplex area.
020599
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C&B 971203020
Name of ~ t. /
Company/City fA Y ro,IV -(/V/(/t;H 7
~A
4M,P1:=- V/,v'C
Address of J. J U /'
Company/City 4-Llt? t/V. IItv' Y /14-,) ttL,4/'EUlfrE/
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Contact ^ / / /)
Person U~/I/ t/V~/t(177 (tt. M:
Telephone Number, including area code ?/?) 2 >,/. 2 t;.6 2.
Name of r --
Company/City t E,r' A 5: /b Yt1 rA
tf~4..4' Et// ~
Address of
Company/City
flC/ jn;rE f!h/Y
(,e/}/'EY/IY'E r"X
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Contact T..-r- r;, )
Person tI ~ 6 '1 / tlLl ~ tH1I ;t/E e
Telephone Number, including area code 8/7) S L? ~p /;- ~
'"
Contact
Person
~
flAu5"W/~ TI-/
ffrJlV/c#/.)/L-L-~C " AeLI'#4/lJ/V
(
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Name of
Company/City
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Address of At /
Company/City .2 tJ () / I'V .
~ t.-/ fr4 /'"tJ~ .
./
Telephone Number, including area code
10. PREFERENTIAL REQUIREMENT: The City of Colleyville, as a governmental agency of
the State of Texas, may not award a contract for general construction, improvements,
services, or public works projects or purchases of supplies, materials or equipment, to a
nonresidential bidder unless the nonresident's bid is lower than the lowest bid submitted
by a responsible Texas bidder by the same amount that a Texas resident bidder would be
required to underbid a nonresident bidder to obtain a comparable contract in the state in
which the nonresident's principal place of business is located (Article 601g V.T.C.S).
020599
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C&B 971203020
Bidder shall answer the following questions by encircling the appropriate response or
completing the blank provided:
A. Is your principal place of business in the State of TeXaS?~ No
B. If the answer to question 1 is 'yes', no further information is necessary; if 'no', please
indicate the following:
1. In which state is your principal place of business located:;
2. Does that state favor resident bidders (bidders in your state) by some dollar
increment or percentage: Yes No
3. If 'yes' what is that dollar increment or percentage?
11. INSURANCE REQUIREMENTS: Except as otherwise specified in this contract, the
contractor and his subcontractors of any tier will be required at their own expense, to
maintain in effect at all items during the performance of the work, insurance coverage with
limits not less than those set forth below with insurers and under forms of policies
satisfactory to the City of Colleyville. It shall be the responsibility of the contractor and
subcontractors to maintain adequate insured at all ties. Failure of the contractor and his
subcontractors to maintain adequate converage shall not relieve him of any contractual
responsibility or obligation.
A. CERTIFICATES OF INSURANCE:
At the tine of the execution of this contract and each subcontract, but in any event,
prior to commencing work at the job site, the contractor and his subcontractors shall
furnish the City with certificates of insurance as evidence that the policies providing
the required coverage and limits of insurance are in full force and effect. The
certificates of insurance shall state the City as an Additional Insured where
applicable. The certificates shall provide that any company issuing an insurance
policy for the work under this contract shall provide not less than 30 days advance
notice in writing of cancellation, non-renewable, or material change in the policy of
insurance. In addition, the contractor shall immediately provide written notice to the
City of Colleyville upon receipt of notice of cancellation of an insurance policy. All
certificates of insurance shall clearly state that all applicable requirements have
been satisfied including certification that the policies are of the "occurrence" type.
Certificates of insurance for contractor and subcontractor, terminations, or
alternations of such policies shall be mailed to the Assistant City Manager, P.O. Box
185, Colleyville, Texas 76034.
B. COMPREHENSIVE GENERAL LIABILITY:
This insurance shall be an occurrence type policy written in comprehensive form
and shall protect the contractor and his subcontractors and the Additional Insureds
against all claims arising from bodily injury, sickness, disease, or death of any
person other than the contractor's employees or damage to property of the City of
Colleyville or others arising out of the act or omission of the contractor or his
subcontractors or their agents, employees, or subcontractors. This policy shall also
020599
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C&B 971203020 ~~.
include protection against claims insured by usual personal injury liability coverage,
a (protective liability) endorsed to insure the contractual liability assumed by the .
contractor and his subcontractors under the article entitle indemnification and
completed operations, products liability, contractual liability, broad form property
coverage. premises/operations, and independent contractors. !
Bodily Injury and Property Damage - $250,000 per person
$500,000 per occurrence
C. COMPREHENSIVE AUTOMOBILE LIABILITY:
This insurance shall be written in the comprehensive form and shall protect the I
contractor and his subcontractors and the additional insured against all claims for ! .
injuriries to members of the public and damage to property of others arising from the
use of motor vehicles, and shall cover operation on and off the site of all motor '
vehicles licensed for highway use, whether they are owned, non-owned, or hired. ,
The liability shall not be less than:
Bodily Injury and Property Damage - $250,000 per person
$500,000 per occurrence
D. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY:
This insured shall protect the contractor and his subcontractors and the Additional
Insureds against all claims under applicable state worker's compensation laws. The
insured shall also be protected against claims for injury, disease, or death of
employees which,for any reason, may not fall within the provision of a workers'
compensation law. This policy shall include an all-states endorsement. The liability
shall not be less than:
Workers' Compensation
Employers' Liability
Disease policy limit
- Statutory
- $100,000 each accident; $500,000.00
- $100,000 Disease - each employee
E. INDEMNIFICATION:
For consideration included in the bid price, contractor and his subcontra.ctors shall
pay, indemnify. and hold harmless, the City, its agents, guests, consultants, invitees,
and employees, from all suits, actions, claims, demands, losses, expenses,
including attorney's fees, costs and judgements of every kind and description to
which the City, its agents, guests, consultants, invitees, or employees may be
subjected to by reason of injury to persons or death or property damage, resulting
from or growing out of any act or commission, omission, negligence, or fault of the
contractor and his subcontractors, their agents or employees, committed in
connection with this contract, contractor's performance hereof, or of any work
performed hereunder.
020599
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C&B 971203020
/
..1
Contractor and his subcontractors shall indemnify and hold harmless the City, its
agents, or employees and consultants from and against all claims, demands,
actions, suits, damages, losses, expenses, costs including attorney's fees, and
judgements of every kind and description arising from, based upon, or growing out:
of the violation of any Federal, state, county, or city law, bylaw, ordinance, or :
regulation by the contractor, its agents, trainees, invitees, servants, and employees.
F. WAIVER OF SUBROGATION:
The contractor and his subcontractors shall require their insurance carrier, with ,
respect to all insurance policies, to waive all rights of subrogation against the City of
Colleyville, its commissioners, partners, officials, agents, and employees and
against all other contractors and subcontractors.
12. CONTRACT ADMINISTRATION:
Under this contract, the City of Colleyville will appoint the Assistant City Manager or his/her
designee as contract administrator with the designated responsibility to ensure
compliance with performance of contract requirements. Such responsibilities will include,
but will not be limited to, the inspection and acceptance of all services performed under
this contract. If an area is found to be unsuitable or incomplete in the service required by
this contract, the CONTRACTOR will be called back without additional charge to the city.
The contract administrator will serve as liaison between the City and the Contractor.
END OF SECTION
020599
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C&B 971203020
BID PROPOSAL.
BID PROPOSAL FOR
THE FABRICATION AND INSTALLATION OF THE
SHADE STRUCTURES AT CITY PARK and
PLEASANT RUN PARK
CITY OF COLLEYVILLE, TEXAS
Bid of <:::tAD ~ ~/(t:T,<<€'pate 0 2./1'1 /I:J
(Name of Firm)
TO: Ms. Dianne McWethy
Assistant City Manager
City of Colleyville
5400 Bransford Road
COlleyville, Texas 76034
FOR: The Construction of the Fabrication and Installation of the
Shade Structures at City Park and Pleasant Run Park
City of Colleyville, Texas
The undersigned, as Bidder, declares that only the person or parties interested in this proposal as principals are
. ke named herein, that his proposal is made without collusion with any other person, firm, or corporation, that
he has carefully examined the Contract Documents including the form of the Contract, Invitation to Bidders,
Specifications, and the Drawings therein referred to and has carefully examined the locations, conditions and
classes of materials, of the proposed work, and agrees that he will provide all the necessary labor, machinery, tools,
equipment, apparatus and other items incidental to construction, and will do all the work and furnish all the materials
called for in the Contract Documents in the manner prescribed therein.
It is understood that work wiff be completed within time provided in Specifications and that additional requirements
for completing certain portions of the work, which are shown on the Drawings, will be met.
It is understood and agreed that the Bid Security accompanying this proposal will be returned to the Bidder, unless
in case of the acceptance of the proposal the Bidder shall fail to execute a contract and file a. Performance Bond
and a Payment Bond within ten days after its acceptance, in which case the Bid Security shall become the property
of the Owner and shall be considered as payment for damages caused by delay and other inconveniences suffered
by Owner because of such failure of the Bidder.
The undersigned proposes and agrees to perform all work of whatever nature required, in strict accordance with
the Contract Documents and within the time specified, for the following sum of prices, to wit:
020599
00300-1
i
C&B 971203020
)
PAY
ITEM
DESCRIPTION OF ITEMS WITH
BID
PRICES WRITTEN IN WORDS
SECTION A: BASE BID, COLLEYVILLE CITY PARK
Al.
A2.
A3.
A4.
020599
APPROXIMATE
QUANTITY
1 EA.
5 EA.
7 EA.
1 EA.
Free-standing Wrap-around
bleacher cover for girl's softball
Field 1 at Colleyville City Park,
complete in place for
f/l/~ rt!tJU5/1t1lJ f;[/&"N
f/WV'4e$ ( 8a.llry Dollars &
00
-
Cents per Each
Free-standing Bleacher covers for
girl's softball fields 1, 2 & 3 at
Colleyville City Park, complete in
place for
M~ THdU..r4db l:;1
hFIY
~~
Dollars &
Cents per Each
Free-standing Bleacher covers for
baseball fields 4.5, 6 & 7 at
Colleyville City Park, complete in
place for
/;;p M#-U5"/!/Y' A ;:;;:=r y
,c; i/ b Dollars &
~
7/4E:O: Cents per Each
Free-standing Wrap-around
bleacher cover for baseball field 7
at Colleyville City Park, complete in
place for
h V G 77itltlS' t1/V' ~ !;-tlfA
tlv/V'k?/J l/ EiCW7 Y Dollars &
6'0
UNIT
PRICE
$ ~ 7 SO
$ 2 OSt!J
,
I
I
AMOUNT
BID
$ 5". 78'0
./
$ 10, 2S0
$20~>: E. $ Ill, 590
,
-
Cents per Each $~. 7 ~O
00300-2
$ ~ 78"0
) ..
DESCRIPTION OF ITEMS WITH
PAY APPROXIMA TE UNIT
ITEM QUANTITY BID AMOUNT
PRICES WRITTEN IN WORDS PRICE BID
AS. 2 EA. Free-standing Bleacher covers for
baseball field 8 at Colleyville City
Park, complete in place for
~ TH~tI5.1;V' Jj. IWo
flutv'.JJ,i2 /:;"7') <f' ~ /" Y Dollars & ,
&0 $ If-J 21,t.O $ ~ 'I-~O
- Cents per Each
A6. 2 EA. Free-standing Bleacher covers for
baseball field 9at ColleyvilJe City
Park, complete in place for
MO 1i!tIi(S!j/Y'.IJ !#t-
!ltW/J~ 't?jJ ,( J;.YF/'ITY Dollars &
ffi- Cents per Each $..2 /70 $ 4.1'40
,
Total, Section A Base Bid: 4r.O.20 $
I
0to#P (L)'51 tPF $s.) aDO .N~r /NCt- tlbEb.
IVbr&S.~Alce rHtE~e /!~E: .Nt' FOOTi/V'c; ~cTA/L- ~/~ I'.f/CL:
.J
/€;:'LbCTS ~,/I/C.i!r;TE ;=(JtJr/#~~ r~ ~ACH p~sV
(jjJ,e;aHT. L;e Orl/E~ ~/~j)IE,.es j'/t1 ON rOLr/#~
rl-/&t:;E t:rlf./,fc.r<<fi.& n c~/sr/J1/4 CCJN~t::: rE
I
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020599
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C&B 971203020
. j
fhe City of Colleyville has the right to award the contract based on the Base Bid and Alternates select~d atthe
sole discretion of the City.
PAY APPROXIMATE DESCRIPTION OF ITEMS WITH UNIT
ITEM QUANTITY BID PRICE
PRICES WRITTEN IN WORDS
BID AL TERNA TES
ALT 1. 1 L.S. 25' X 35' Free standing shade
structure including posts and
framing for Colleyville City Park,
complete in place for
k~~~~
~ k Dollars &
&0 $.?9?~ $ &ts-
~
j ",
ALT2. 1 L.S. "
Cents
5" Concrete flatwork 6' wide at
Colleyville City Park, complete in
place for
~~~
-- Dollars &
$Ss72-
$ ~ .5'72.
ALT 3.
50 L.F.
~o
Cents er Linear Foot
$ 2~. SO
$';': 2b"
ALT4.
1 L.S.
25' x 35' Free standing shade
structure including posts and
framing for Pleasant Run Park,
complete in place for
7kee ~ALA~ - 1/
~ M-e.~
Dollars &
P'
- Cents er Lum Sum
:1 gif~
i
,
, i
020599
00300-4
C&B 971203020
PAY
ITEM
ALT5.
ALT6.
020599
APPROXIMA TE
QUANTITY
1 L.S.
50 L.F.
DESCRIPTION OF ITEMS WITH
BID
PRICES WRITTEN IN WORDS
29' X 39' 5"-thick concrete slab
for the free standing shade
structure for Pleasant Run Park,
complete in place for
5" Concrete flatwork 6' wide at
Pleasant Run Park, complete in
place for
~~-
~ Dollars &
~o
---
Cents er Linear Foot
00300-5
UNIT
PRICE
$ ~.?72..
$ 2 '8, ~
AMOUNT
BID
$5
72
$ 111-2.. ~
$ 2 / .?~
C&B 971203020
110 PROPOSAL FOR
I'HE FABRICATION AND INSTALLATION OF THE
SHADE STRUCTURES AT CITY PARK and
PLEASANT RUN PARK
CITY OF COLLEYVILLE, TEXAS
Time Required to Complete Construction: Total Contract time shall be .34 Calendar Days. Substantial
Completion on or before Apri/12, 1999. Final Acceptance on
or before April 17, 1999. Note: Weather days included.
It is understood that the undersigned bidder agrees that his bid shall be good and may not be withdrawn for a
period of sixty (60) calendar days after bids are opened.
Bidder ~AflG ~t1CTW~e-S
Street Address /g>O/ - c RbtI~T~/At ILVA
;'
I CtJt-L-E YV/LLe TX 760? I.f-
J )
By: JiH/W ,06" M/IL
Title: ,ecCrJtJ,A/4/- IY1kv4ct 6'1:
Date: ~,;/ ~/J'
Telephone: q'( 7) tJ ~ / . 2-~/ j
-'
Seal
(If a Corporation)
020599
00300-6
C&B 971203020
SECTION 02110
SHADE STRUCTURES, SLABS, WALKS & FOOTINGS
PART 1 - GENERAL
1.1 SECTION INCLUDES
A. High density polyethylene knitted shade covers, structurafsteel supports, erection,
hardware, anchor bolts, concrete slabs, and concrete walks.
1.2 REFERENCES
A. ASTM A-36
B. ASTM A-615 -
C. ASTM A-500 -
D. ASTM A-307 -
E. A WS A2.4
F. ACI 318-89
1.3 SUBMITTALS
STRUCTURAL STEEL
REINFORCING STEEL
CARBON STEEL
CARBON STEEL BOLTS
STANDARD SYMBOLS FOR WELDING, BRAZING, AND NON-
DESTRUCTIVE EXAMINATION
AMERICAN CONCRETE INSTITUTE BUILDING CODE
A. Shop Drawings: Indicate profiles, sizes, connection attachments, reinforcing,
anchorage, size and type of fasteners, and accessories. Include erection drawings,:
elevations, and details where applicable.
B. Indicate welded connections using standard AWS A2.4 welding symbols. Indicate
net weld lengths.
C. Welders Certificates for Information: Submit certifying welders employed on the
Work, verifying AWS qualification within the previous 12 months for information
only. Deliver and maintain on jobsite.
D. Submit fabric samples in each color proposed. Submit 4 sets of samples.
E. Submit paint samples and test results of corrosion resistance, fading and UV-
resistance.
F. Free standing Pavilion Concrete Slab: Provide complete shop drawings and
concrete mix designs on concrete slabs.
1.4 QUALIFICATIONS
A. Prepare shop drawings under direct supervision of Professional Structural Engineer
experienced in design of this work and licensed in the State of Texas.
020599
02110 - 1
C&B 971203020
1.5 DESIGN
A. All design shall adhere to the 1997 Uniform Building Code.
B. The design loads shall be a minimum of:
Roofs
Windload -
Uplift
16 psf
20 psf
24 psf
1.6 EQUIPMENT QUALITY
A. As a measure of quality, the shade structure systems and components shall be as
manufactured by Sun Ports International, Inc. or approved equal.
PART 2 - PRODUCTS
2.1 MATERIALS - FABRIC
A. UV stabilized polyethylene knitted with a monofilament and tape yarn filler. Rachel,
knitted to prevent unraveling.
B. Fabric finish shall be stentored.
C. Fabric colors for the bleacher covers at City Park shall match exactly the
corresponding dugout covers at each field. The free standing shade pavilipns
colors will be selected by the Owner.
D. Tear strength - warp 220 Ibs, weft 460 Ibs.
E. Burst strength - 37. PSIA.
F. Fabric mass - 6.8 ozm.
G. Life expectancy - min. 8 years of continuous exposure to the sun.
H. Fading - minimum fading after 5 years.
I. Temperature range - 130F to +1760 F.
2.2 MATERIALS - STEEL
A. Structural Steel:
1. Structural Steel shall be detailed, fabricated, and erected in accordance with
AISC specifications.
2. All shop and field welding shall be executed by certified welders in accordance
with the latest edition of the American Welding Society specification.
3. All erection bolts shall be ASTM A-307, treated to retard corrosion.
020599
02110 - 2
C&B 971203020
4. All steel tubing shall be triple-coated for rust protection using zinc, chromate,
and clear organic polymers. The tubing shall be treated against internal
I
corrosion resistance with organic coatings for protection against all ;.
environmental conditions. Corrosion resistance shall be equal to 5-6 times that
of on a raw surface.
5. All structural steel shall be painted with a shop coat of rust inhibitive powder
coat using outdoor, UV-inhibited, weather resistant polyester powder, with a
minimum of 3.5 mils thickness.
B. Hardware:
1. All hardware is first grade stainless steel 316 or better. All fittings shall include
nylon washers for watertight seals at all joints.
C ' Concrete Reinforcing Steel:
1. All concrete reinforcing steel shall be Grade 60 conforming to ASTM A-615.
2. All reinforcing steel shall be designed, detailed, fabricated, and placed in
accordance with the latest edition of the ACI Detailing Manual (SP-66) and the
CRSI Manual of Standard Practice.
D. Post Anchor Bolts
1. Post anchor bolts shall be Hilti Stainless Steel, W' x 6W' min. using HY150
Epoxy anchor system or equal.
2.3 MATERIALS - CONCRETE
A. All concrete for slabs, anchorage footings and walks shall have a 28-day
compressive strength of 3,000 psi.
B. All concrete shall conform to the latest version of the American Concrete Institute
Building Code (ACI 318-89).
PART 3 - EXECUTION
3.1 EXAMINATION
A. Verify that field conditions are acceptable and are ready to receive work.
3.2 PREPARATION
A. Clean and strip primed steel items to bare metal where site welding is required.
B. Mark locations for steel posts, posts required to be cast into or anchored to
concrete. Review setting and erection procedures with the owner prior to
commencing work.
020599
0211 0 - 3
C&B 971203020
3.3 INSTALLATION
A. Install items plumb and level, accurately fitted, free from distortion or defects.
B. Provide for erection loads, and for sufficient temporary bracing to maintain true
alignment until completion of erection and installation of permanent attachments.
C. Field weld components indicated on shop drawings.
O. Perform field welding in accordance with AWS 01.1.
E. Obtain approval prior to site cutting or making adjustments not scheduled.
F. After erection, prime welds, abrasions, and surfaces not galvanized, except
surfaces to be in contact with concrete. Touch up all scratches and abrasions.
3.4 ERECTION TOLERANCES
A. Maximum Variation From Plumb: 1/4-inch on posts.
B. Maximum Offset From True Alignment: 1/4-inch.
C. Maximum Out-of-Position: 1/4-inch.
O. Maximum Variation on height of posts and fabric: 1/2-inch.
3.5 CLEAN UP & SAFETY
A. At all times maintain a safe work environment in compliance with all OSHA
regulations. The contractor shall take such appropriate measures to ensure the
separation of potential park users from the construction area.
B. At the end of each work day remove all debris, sweep walks and bleacher pads and
remove all trash generated by this construction process.
C. Upon project completion clean all newly installed materials and the immediate work
area affected by the work of this contract, to the satisfaction of the Owner.
END OF SECTION
020599
02110 - 4
C&B 971203020
o
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STAND ING STRUCTURE.. SUPPORTED
BY GALVANIZED POSTS SET IN THE
PLAZA. POST LOCATIONS
ARE SHOWN AS SCHEMATIC ONLY.
MANUFACTURED BY SUN PORTS
INTERNATIONAL, INC.(214)90S-9S0C
COR APPROVED EOUAL) ENGINEERED
SHOP DRAWINGS MUST BE PROVIDED
TO OWNER AND APPROVED PRIO TO
INSTALLATION.
o
NOTE:
THE COLOR OF THE FABRIC SHALL
MATCH EXACTLY THAT OF THE
EXISTING DUGOUT SHADE COVERS.
BLEACHER COVERS FOR FIELDS 1 2 & 3
SCAlE: 1"=40'-0"
COLLEYVILLE SHADE STRUCTURES
1 OF 7
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PLAZA. POST LOCATIONS
ARE SHOWN AS SCHEMATIC ONLY.
MANUFACTURED BY SUN PORTS
INTERNATIONAL. INC.(214l905-9500
(OR APPROVED EQUALl ENGINEERED
SHOP DRAWINGS MUST BE PROVIDED
TO OWNER AND APPROVED PRIOR TO
INSTALLATION.
BLEACHER COVERS FOR FIELDS 4 5 6 & 7
SCALE: 1. = 40'-OIf
COLLEYVILLE SHADE STRUCTURES
2 OF 7
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COLLEYVILLE SHADE STRUCTURES 3QF 7
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COLLEYVILLE SHADE STRUCTURES 4 OF 7
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NOTE:
THE BIDDER rSRESPONSIBLE FOR
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DIMENSIONS OF BLEACHERS TO
ENSURE FULL COVERAGE
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;I J SHADE STRUCTURE
2'
(TYP)
I--------------------~-------------
1 NOTES:
I
I - THE CONTRACTOR SHALL INSTALL FREE
I STANDING SHADE STRUCTURES IN
I LOCATIONS TO BE DETERMINED BY THE
OWNER.
- 6' SIDEWALK TO BE PROVIDED FROM
EXISTING WALKWAY TO FREE STANDING
PAVILION SLAB
- SLAB AND WALKWAY TO MEET ADA
REQUIREMENTS
- FOR ESTIMATION PURPOSES, ALLOW 50'
OF WALKWAY
- PROVIDE POSITIVE DRAINAGE OFF SLAB.
THE SLAB SHALL BE SET INTO THE
SELECTED SITE AND GRADES SHALL WORK
WITH THE EXISTING DRAINAGE PATTERNS I
--------------------------------___1
1
39'-0.
CONCRETE SLAB FOR
FREE STANDING PAVILION
SCALE: va" = 1'-0"
HIP ROOF STYLE
ELEVATION-FREE STANDING
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COLLEYVILLE SHADE STRUCTURES
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REINFORCED WITH .3
REBARS AT 12' O.C. BOTH
WAYS
COMPACTED SUBGRADE - COMPACT TO 95Y.
STANDARD PROCTOR DENSITY AT +/- 2Y.
OPTIMUM MOISTURE CONTENT AS PER
ASTM D 698
Gr~IL/ENTRY WALK DETAIL
COLLEYVILLE SHADE STRUCTURES
7 OF 7
CITY OF COLLEYVILLE
5400 BRANSFORD ROAD
COLLEYVILLE, TEXAS 76034
(817) 577-7575
PROJECT MANUAL
FOR
The Fabrication and Installation of the
SHADE STRUCTURES AT CITY PARK and
PLEASANT RUN PARK
February 5, 1999
Prepared by:
- Carter u Burgess
CARTER & BURGESS, INC.
3880 Hulen Street
Fort Worth, Texas 76107-7254
(817) 735-6000
C&B No. 971203020
SHADE STRUCTURES AT CITY PARK
AND PLEASANT RUN PARK
COLLEYVILLE, TEXAS
TABLE OF CONTENTS
SECTION
TITLE
PAGES
BIDDING AND CONTRACT REQUIREMENTS
00020
00100
00300
Invitation to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . " 6
Instructions to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Bid Proposal .................................................... 6
TECHNICAL SPECr FICA TrONS
02110
Shade Structures, Slabs, Walks and Footings
DRAWINGS
1 Bleacher Covers for Fields 1, 2 and 3
Colleyville City Park
2 Bleacher Covers for Fields 4, 5, 6 & 7
Colleyville City Park
3 Bleacher Covers for Field 8
Colleyville City Park
4 Bleacher Covers for Field 9
Colleyville City Park
5 Section - Shade Structures at Bleachers
Colleyville City Park
6 Free Standing Shade Structure Details
7 Concrete Facilities Details
END OF TABLE OF CONTENTS
020599
Page 1
C&B 971203020
MEMORANDUM
FROM:
Parks and Recreation Advisory Board .J
Dianne McWethy, Assistant City Manager~~~
February 25,1999 ,-
TO:
DATE:
SUBJECT:
Approval of Contract for Tree Installation at City Park - Agenda Item V
I have attached a copy of the staff briefing regarding the approval of to award a
contract in the amount of $47,765 to Irricon for the installation of trees in City Park.
Casey Sledge, Capital Project Engineer, will be present at the March 1, 1999 meeting
to provide information and discuss this item.
city of
n~
AGENDA BRIEFING
Texas
DEPARTMENT: ENGINEERING
SUBJECT:
Resolution R-99-1479 - Approving the award
of a Contract in the amount of $49,765 to Irricon
for the installation of trees in City Park
- by Consent
MEETING I AGENDA #
03/02199 /
/
/
March 2. 1999
Reading and Public Hearing - Resolution R-99-1479 - by Consent
Backqround
On November 18, 1997, the City Council awarded a contract for the completion of the-
Phase 2 Improvements to City Park. Believing that lower unit prices could be realized
via a separate bidding process, staff recommended that the planting of trees (a
deductive alternate in the original bid) be deferred until the construction of City Park .
was completed.
Financial Impact
Seven bids were received on February 18, 1999. The Base Bid included the furnishing
and installation of 82 Red Oaks, 25 Live Oaks, 8 Sweet Gums, and 26 Grepemyrtles.
Additive alternates were also requested for Bur Oaks, Bald Cypress, Drake Elm, and
Aristocrat Pears. Staff recommends that the Additive Alternates include 15 Bald
Cypress, 4 Drake Elms, and 11 Aristocrat Pears. When the Base Bid and the Additive --
Alternates are combined, the lowest bid was submitted by Irricon in the amount of
$49,765.00. A bid tabulation is attached.
Recommendation
Approval of the award of a contract to Irricon in the amount of $49,765, (including
Additive Alternates) for the purchase and planting of trees in City Park. The funding _
source will be Tree Mitigation Funds.
CITY MANAGER
L REVIEW (IF NECESSARY)
A.. 0Itt2 E..H
Bid Tabulation for the Installation of Trees in City Park
February 18, 1999
IIld BlIkI
1
2
3
5
..
AIl1 0
2 15
3 ..
.. 11
otlIJ BId AMount:
....
emit
Ilnlcon
IItemI lalV . unit IIflce bld ..-nount
1 74 S290.oo 121 480.
2 8 1400.00 ~'1?M.
3. 25 $300.00 $7 500.
4 II S325.oo 52 800.
5 26 1240.00 18.240.
011I1 1IlI.. Bid: $41,000.
....1 0 1280.00 SO.IX
2 15 1325.00 IoU75.00
3 c."':.. .. l28S.oo S1'~
.. d.11 1250.00 12.750.
rrotll Bid Amount SCI,711.00
1
2
3
..
5
74
II
25
8
......
..
MEMORANDUM
TO: Parks and Recreation Advisory Board
FROM:
DATE: February 25, 1999
SUBJECT: Appointment of Parks Board Member to Cotton belt Trail Committee,
- Agenda Item VI
Staff is currently working with Mesa Design Group and Texas Department of
Transportation (TxDot) for the design and construction of the Cottonbelt Trail with'
the cities of South lake, Hurst and North Richland Hills.
As this project proceeds, staff would like to request that a representative of the
Parks Board be appointed to serve on this committee.
6.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Project Updates - Agenda Item VII
Staff would like to brief the Parks Board concerning the following projects:
1. Pleasant Run and Sparger Park Restrooms
The sewer line at Pleasant Run Park is currently being installed with
adjustments being made to accommodate the opening day of soccer. The
plumbing is being roughed in at Sparger Park and the foundation should
be ready to pour in approximately two (2) weeks.
The project is currently 15% complete. Although the project is'
approximately 20 days behind schedule during the site preparation phase,
the contractor plans to make-up time during the construction phase of this
project. (See attached project schedule).
2.
On February 17, the consultant, TPWD representatives and staff
performed an on-site walk through of the proposed trail from the Nature:
Center to Sparger Park. A public meeting has been scheduled for March: _
9, 1999 at the Colleyville Community Center to provide an opportunity for: t>{..{],/p*,/j
citizens to provide input to the preliminary design of the trail. -I;Ji P .~r-~
3.
Staff plans to meet with Carter & Burgess to develop a project time line on .
March 1, 1999. ~''\.t~\;J1i ~-\.\ I \,\q"l
~......L.....-
Clyde Rountree, Carter & Burgess, is
alternatives for committee review. DJQ...-
4.
\,,'
-'i:'\.'.J
currently preparing design ~()/-.- I)
5.
The Kimzey Park Grant Resubmittal wa~ sent. by, Federal Express to tJJ
TPWD on Wednesday, February 24. J->~)~'''-f~ 120,":':'(' u.~....._ ~. 'J1, y,ll
Lv-~ '1J.C.J\./ ~~ Jl..^&- "b (~"L~ : t t..;:. v) eJ.u'avvY
The city plans to proceed with the purchase of the G-CISD Pleasant Run
property site, with closing scheduled for the end of March.
7. On Saturday, February 20 and Sunday, February 21,AJ. Maxwell and
twenty (20) volunteers tightened screws and bolts, raked the Fibar wood
chips, sanded hand trails and painted Kidsville. The team also sealed the!
wooden structures. The city appreciates the efforts of A.J. and
appreciates the planning and coordination of this project.
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FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 1-31-99
FUND BALANCE AT 9-30-98: $238,555
FY 99 REVENUE
Donations: PROJECTED ACTUAL
- ~.. I _ _- October $8,487 $8,487
November $8,611 $8,611
December $8,621 $8,621
January $8,276 $8,276
February $8,500 $0
March $8,55Q, $0
April $8,550 $0
May $8,600 $0
June $8,600 $0
July $8,650 $0
August $8,650 $0
September $8,650 $0
Total Donations $102,745 $33,995
Interest income Received $10,000 $1,312
TOTAL $112,745 $35,307
FY 99 EXPENDITURES
RECOMMENDED
(BOARD)
PICNIC TABLES (5) **
BALANCE OF CVILLE MIDDLE SCHOOL LIGHTING + +
BALANCE OF L.D. LOCKETT HOUSE RENOVATIONS --
BALANCE OF CITY PARK RENOVATION PHASE II < < /I
BALANCE OF WOODBRIAR PARK IMPROVEMENTS ^ ^
GRANT APPLICATION/LITTLE BEAR CREEK TRAIL
$2,250
$8,100
$2,534
$27,688
$1,133
$13,840
TOTAL
$55,745
UNENCUMBERED FUND BALANCE AT 1-31-99
PROJECTED FUND BALANCE AT 9-30-99
EXPENDITURE KEY:
.. FY 99 PROJECT/APPROVED AUG 93
+ + FY 99 PROJECT/APPROVED JULY 96
- - FY 99 PROJECT/APPROVED MARCH 97
< < FY 99 PROJECT/APPROVED NOVEMBER 97
^ ^ FY 99 PROJECT/APPROVED JUNE 98
1111 FY 99 PROJECT APPROVED JAN 99
/I CITY PARK RENOVATION PROJECT
APPROVED
(COUNCIL)
$2,250
$8,100
$2,534
$27,688
$1,133
$13,840
$55,745
EXPENDED
_:==ra_==
$0
$0
$0
$0
$0
$0
========
$0
$218,117
$295,555
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DIne Dew blU.fte1ds and the.fot2l28r
YcPherson Otlry .lte. was pur.
, ~ b1 tho dt)' with the 1nteJ1.
ttoDOfbu11d1Da.Dew~t. \~ . '. .~
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mem'ber8 of tile' e1t;fB Parks.and
Recftatlon AdviaDtJ Baud. fJa7' itS
.part.~.1a ready to mcml.tn:.
. new d1rect1on with fresh pl6. . .
H-fle ~ went to ~tWH parb;.1h
WUlt . place to go and plcDlc. and
CoUeyvW.... been lacking that. in
thet*t, .. said )IJb 'Ami"... . parp
. board member. "'We'rt really.start-
tna to ..something n01t.- . .:. ~. .
: OIl Tueaday. the City Coundl
I . voted to' ~. M7 ~ .on fjo Ile,w ':
. PJ.aie Me cou..E!VIUB'CIl ~'2N. .'
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Feb. 25 1999 04:38PMP2
FROM: Panasonic FRX SYSTEM
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Feb. 25 1999 04:38PM P3
VI.
" '.' ,.-,'
,".: . I ,.c- .:..:.-.'.....,,'.,.,,!;:'., ;'.......:>.;..'._.,_'l..,:r:O...,,::i.-,
,PARKSAND RECREATION DEPARTM
....... .. . .. .<F'~~~~~l~~~r~1L
PARKS :AND RECREA TION'ADVISORYiBO
, M~rc't(1 ~f1999':';i\~~!~?~ .
,':':6:30' 'p:m~i!,/::}'~t.' ',", ,
. . ... . ..... .........,;.,~;~1i~ji~;J~4;~~~f
Welcome Reception for Moni,ca YVals~/Pa"
, '. ,...., . ,', . . ".., ..... ,': "J::".'.J:~;,)';:;:~,is~::ii~~;:~y::!ji~~ri{[~(:""1
Approval' of Febrtiary1, 1999 Minute'!Carida'pproVaLo;, e rua .
, . ,. .' . . .... ..,' " ,,' .... :':". . ~:":":/l;::,:,:.')ii~;;;rJ;i~\J:;E(;;;~)~tit}Y~t~f~ . '~r:t1!~~lrJty%
. Appointment of Park BoardMemb~r(srto;,Serve:()n'jtli'e} askiForce'
.' and Recreation and Open Sp'aceMastei"' Plari':W:~';;;;\:~;~;
, , ' : "': ~ ,:, :,:<' ."<:; < ':.: ,:': ;;}'?i<:,,;{;;:!.!'i~0;1i~~~:?i' " '?"
. Discussio'n and Consideration of Approval for the.~lacement'of.'a,
, Colleyville City Park for the Donation 6f:Score'b6ards~!&
". ..'. ': ....', .', . ", (;,<",<,(':::',".,;;~;:>U\'~:~,;1.J.:i;}{t!::i';~~;~:~%~~0;~~> .' '
Discussion and Consideration of the' Approv'al:of,an,;' . ar ,cr;Sa e,: ',. .. .
. . for the Fabrication and Installation'ofShade'Sth)chJ're~:afCit}i,ParkTanC:f~Pieasa'
Run Park .. . ... '.. ...: . i. .....' :;.;.i:t!~.j,;gj'}!~fr;;'l~yi~tf,\~!~~' . .1".> .
Discussion and Consideration of the :Approval:Of'ari:Award',toJrricori'foI:;Cit
Park Tree Installation in the Amount'of,,$49,765:wHh,cF:undin'tffrom)Ii'e\Tre ,,;;..
. Mitigation Fund ',.,' . .,', .' . ,,',"':,"~':'::';.~;~:~;''{,':.:;.~':f<j:j:JJr1~~:}ti%i~ff;!~~i};;~J~~~:
Appointment of Park Board Member(s) tdSerile'J,6hthe;Cottonbelt
, .' .' "". ~ '.... .
Committee ' " ,: ~ I ~! .'~ ,,;:' "~ ;"',) l:' ~r;",'~~; .f,.;.; ~};':~:~:~,:'~l'I
. ,," .' ,': ': ,''' ;,,", '~'~"'.,':.';~n}(::,\~:};:,!';;;(:.f~~'ii~~
Project Updates: . , " ".,..".',,; "", , ~""",;.il',;''',,; ,~t: ,:./,,~.;:;;
. ' . , '. ' '.:- .~;'."~.:r:~.,::':-' ,:, :,--,:;:.<: ~:~(~;'~'i:,;.j,::~':~-/' "'i.'~:i>'fi;'
Pleasant Run and Sparger, 'Pa'rk; Restroo'm, Projects\i iI,::',: '~\~)l~ ',.'
Trai I' Grant Appl i cation fot Priority' #1 .',: \,r~;;~;;,:;,~?rXi';":~::Y;,;;<~;,~'~!.;;::h;,:nt
': ' . . '. ,. :/ "" '. '" .....,: ,_;,.l.i"";'~~_:,~,!:' .', 1...~d;;")'".~'J'.~ ,O;.,-~ ..!,l.,'_,n:~'~ I" _,~.."r',,~,':~~~:'
; Parks Recreation and Open Space' Master Planij;';:~:,,}~~t<%.;}~~r
Bransford Park Master Plan<~,', .:<~, -:' .' .,: ':) :"~.;'::rr,~;,~~:~', ';"(:>,~,<;{.,~, t,,:~'~
. ' .' ....,: " ".:,l , ' ~;: :Jfl;..'''':'-:l' :<~,i.l~:'~,"..,,'.";~ /-<<\
Kimzey Park Grant Resubmlttal,:".,: :,' " ':.':/,".;'_:'/';.;'~,:\:i.,,;,: i;:~:~t'_'J'!,,,, :""
, . " , ,I " ...,. . '" I ( ~. _' ~' .-.... ~,'." I>' l
Purchase of G-CISD,Property at Pleasant Run",;:,':).';~'~' ':," >,:':::;>~'~:1~:~"/I::;:;, '
Kidsville Renovations " ".", .:'c; ,;;,:,:."",,, ;,,",",": ,;. ~ :~f~';:~,;'!. ";"':'I'f'C,:'- '{,"'.'
. . ... ... ... ...f':)S~j~g~,;'/;'i'i1.ii~:,~~%i:J\J;;!:%~~i
.' ,. .'. '5~1.~~~f~t~,~d8~o;~~.i;;:]!;~_~~?{Wf:~)!~~I~~~~i[;:Kig~~ri';~1~""
i'Colleyville;.Texas q6034:'iS!?~;~iPir' . ,~. ,
". ' ',' "'>::' 656-P ARK ,'2i:,.;;;,fd~~~~:'~' '}'.::,
., ',' .' ,Metro: (817)498-4749'.:tit~(::;;~~}
, - i Fax: (817) 577.1986::;,t,~~S~~'~,.",
.. ,,'" '. '. ,- : .".7:.' ;1: I.tt"i';'~~:'!:.~:.r~:,.,
.V.
. VII.
",
a.
b.
c.
, d.
e.
f.
g.
,'. .
" , . ~ '
,"
,'.
I
VIII.
IX. Staff Reports
I certIfy that the above agenda was posted on the bulletin board at City Hall on February 25, 1999.
- -~
Absent:
Vince Rosen and Joe Noorlag.
DRAFT
PARKS AND RECREATION ADVISORY BOARD
MINUTES
February 1, 1999
Chair Bill Recker called the meeting to order at 7:05 p.m.. on
February 1, 1999, at the Parks and Recreation office.
ROLL CALL:
Members: Chair Bill Recker,
Hendler, Laura Ann Travis, Ken
Crooks, Mike Billings and Dan Witte.
Staff:
Guests:
Dick Blackard, Developer, Spicewood
Development
I. Approval of January 4,1999 Parks and Recreation Advisory Board
Minutes.
Mike Billings moved and Ken Crooks seconded the motion to accept
January 4, 1999 Parks and Recreation Advisory Board minutes.
II. Presentation by Dick Blackard, Splcewood Developmenti
Corporation, concerning the Mill Creek Subdivision Development,as,:
related to Park Issues '
Clayton Husband, AICP, Development Coordinator for the City of!
Colleyville and Dick Blackard, Spicewood Development gave an overview:i
of the new portion of the Mill Creek subdivision. After the presentation and I
discussion, it was requested that staff research the cost of maintaining the ,I
pond and easement issues.
III. Discussion and Consideration of Funding Support and.
Resubmission of the Kimzey Park Grant Application
Dianne McWethy, Assistant City Manager, reported that the City may
. J prepare a resubmission of the Kimzey Park Grant application by February
26, 1999 to be reconsidered for the spring 1999 funding cycle, with award
by July 31, 1999.
D' :r-".". '" .rr"'.y" 1
l' \. L ~
> -.' . -. . ~ . , . '.' .. - ,
Dan Witte motioned and Rich Hendler seconded the recol11mendatiori"to
resubmit the Kimzey Park Grant application; the vote wasunanlmous.;:;.,.';.
IV. Discussion and Consideration of the Parks and Recreation O()r1atiri'h:'
Policy
"<'J ';,".Aii!
Dianne McWethy, Assistant City Manager, reported that the . Donationf;/,.;!;;t7t~;)( .....:::::,.i~'
Committee, consisting of representatives. from ..the , youth ..,' 'sportSt)fiT:,,'i":;f'."}gL~;~;;~,J'
associations and the Parks and Recreation Advisory. Board establishedlFr;',i,"./,.~~;;;(r:;':;tl:.'
guidelines for review and recommendation to the Parks and Recreationl>... ....~._"',I
Advisory Board and the City Council. This policy also establlshes,'a'j'{;";;.".;"".:/.:,,',',',.:\?'
Donation Fund, with reco~mendatio~sfor expe~ditures. being conSidered'I~;~b~[/:::::;,,'''.r:t:':f:j;2';~f;:'
by a Parks and Recreation Donation Committee and the Parksandl',;',;:f;":i<:':,('~,'}.
Recreation Advisory Board for final approval by the City Council. These I ...,', :. ";, .'
monies would be used to enhance the city's park system. ,f"[/;:;> " , '
"I " " ': ".:/,,!(;;.::(i~\.
Bill Kutka, Donation Committee representative, will present this item to City! '. ,.. .. "
Council on February 2, 1999. f
I
I
Dan Witte motioned and Mike Billings seconded to accept the Donation::
II'
Policy; the vote was unanimous. ij;
'1;.
l!
"
Discussion and Consideration of the Parks and Recreation 'i
Sponsorship and Advertising Policy 'I '
'!
"
Dianne McWethy, Assistant City Manager, reported that the Sponsorship'!:'
and Advertising committee, which consists of representatives from' the!:
youth sports associations and the Parks and Recreation Advisory" Board ';
has worked to develop a policy that will provide a consistent basis for 1 )l
ball field signage at the City of Colleyvllle athletic facilities for the purpose 'I
of field improvements and equipment and to off-set registration fees for thei
city's cosponsored youth sports associations; and 2) temporary barmers'!
for the purpose of promoting special park related events. '::
;r "
'1'
representative, willi
V.
p.
o .;<~~ .\'::~.
. . ,I . " ,:. ~.
Bill Kutka, Sponsorship and Advertising Committee
present this item to City Council on February 2, 1999.
i
'I
,
:,1
Mike Billings motioned and Ken Crooks seconded to accept the ,I
Sponsorship and Advertising Policy as amended: the vote was unanimous. J
,I
,- T
VI. Discussion and Consideration of the Requesffor Proposals forthe'~
Parks and Recreation Open Space Plan and appointment of Parks!'
and Recreation Advisory Board Member(s) to Serve on the Selection!
Panel .
After discussion, Rich Hendler, Mike Billings, Vince Rosen, Ken Crooks '!
and Laura Travis agreed to serve on the. selection panel. A meeting to!
.,
:~
evaluate the firms that responded to the Request forProposalswa$
February 5, 1999 at 3:00 p.m. at the Parks Annex"office~ . The
panel will make a recommendation to the Parks and Recre'ation'
board and the City Council for final contract award.
DRAFT
VII. Discussion and Consideration of Parks and Recreation
Board Priorities for the Parks and Recreation Open Space Plan
No action was taken on this item.
VIII. Discussion and Consideration of Colleyville Baseball Association
Request to Build a Practice Field
After discussion, Rich Hendler motioned that the. City of.
contribute up to $10,000 from the Voluntary Park Fund to improve
CISD site" field for a baseball practice field. Construction' and
and in-kind services would be encouraged from the Colleyville Baseball
Association. A joint effort to address a critical shortage 'of
facilities will be addressed in the future. Dan Witte seconded the
and the vote was unanimous.
IX. Project Update:
a. Pleasant Run and Sparger Park Restroom Projects:
Estimated completion date is April 12, 1999
b. Shade Structures at City Park and Pleasant Run Park
All bids were rejected and the project was re-bid.
c. Trail Grant Application for Priority 1 , , ,
2/17/99: Perform a physical on-site walk and site review of the
Little Bear Creek corridor from the Colleyville
Center to Sparger park to record site observations'
the base map
3/9/99: Public meeting with interested citizens and
to gather input relative to the location and de$lgn of the: '
trail
4/8/99: Public meeting to review schematic design and receive,
input from the interested citizens and landowners
7/99: Submittal of grant applications
X. Citizen Comments/Presentations Regarding Items Not on the Agenda!
None
XI. Staff Reports
XII. Adjournment
'.< 's~,.' ," ~r'
, "" " ',"," .,' ,'i:"::';),;;t~i'>i.'.(;:~j{t
Chair Bill Recker called the meeting to order at 7:05 'p:m: on Thursday,
February 11, 1999, at the Parks and Recreation office. ,,'
, - :~~
, '. . 'L;:':"j-;"
ROLL CALL:
Absent:
Staff:
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David Bagwell; David Bagwell!
Development, Linda Baker and AI zim'ii
I. Discussion and Consideration of Consultant for the City of,\
Colleyville Parks and Recreation Open Space Master Plan:
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Mike Billings made a motion that the City retain Carter-Burgess to devel~pi!
the Parks and Recreation Open Space Master Plan using Voluntary Park!
funds not to exceed $32,400, with a completion date' of September 1",1999.U"
Vince Rosen seconded the motion and the vote was unanimous. ' .:1>
Guests:
II. Discussion and Consideration of Proposed Changes to' City of!
Colleyville Parks and Recreation Sponsorship and Advertis,lng Policy'!
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Dianne McWethy gave an overview of, the proposed 'modifications to the'! '
Colleyville Parks and Recreation Sponsorship and Advertising Policy. ':
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Mike Billings made a motion to accept the proposed changes outlined in'
the Parks and Recreation Sponsorship and Advertising Policy' agendal
briefing, dated February 5, 1999. Ken Crooks seconded the motion and the:
vote was unanimous.
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None
III. Discussion and Consideration of.
Development, and Park Related Issues
Barry LeBaron, Community Development Manager, provided an
Glenwood, the David Bagwell Development, which abuts the city;.owned
McPherson park site.
David Bagwell, David Bagwell Development,
development and answered questions.
AI Zim made comments regarding this project.
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IV. Citizen Comments/Presentations Regarding Items Not ontheAgenda
V. Staff Reports
VI.
Adjournment
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SUBJECT: Task Force Advisory Committee -
Space Master Plan - Agenda Item II
MEMORANDUM
TO:
FROM:
DATE:
As the Board proceeds with the development of the Parks and Recreation 'Open
Space Master Plan, the consultant recommended that a Task Force. Advisory
Committee, consisting of a individuals who represent different interest such as
the sports associations, senior citizens, the school-district, Chamber of
Commerce, Planning and Zoning Commission, Parks and. Recreation Advisory
Board and the City Council, be established to provide input and direction
throughout the entire master planning process.
On Monday, February 22, the Planning and Zoning Commission appointed Jim
Fletcher as their representative to serve on this committee. Staff wQuld like to
request that the Board appoint one or two Parks Board members to setve on this
Task Force.
If you have any questions or need additional information, please contact me.
Thank you for your assistance with this request.
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MEMORANDUM
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TO: Parks and Recreation Advisory Board
FROM:
DATE: February 25, 1999
SUBJECT: Recognition of Lawler Family for Scoreboard Donation - Agenda Item '"
BackQround
During the development of the Parks and Recreation Donation Policy, the committee
requested the placement of a permanent plaque at City Park in appreciation to the
Patrick Lawler family for the donation of scoreboards. (See attached).
Financial
The Colleyville Baseball Association (CBA) will provide the monies for the plaque.
Summary
,
Staff recommends that the Parks and Recreation Advisory Board consid~r the desires
of the Donation Committee concerning the placement of a permanent plaque in
Colleyville City Park.
Proposed Donation
Donor(s)
Parks and Recreation
Donation Form
Donated scoreboards for Colleyville City Park
Patrick Lawler Family
Proposed Donation Description
(Include a complete description and if applicable, pictures or detailed drawings. Attach additional pages if necessiuy.)
Permanent plaque to be mounted in the Concession Building for Lawler family.
Size: 8 1/2" x 10" approximate size
Type Plaque: Bronze Plaque
Funding: To be funded by the Colleyville Baseball Association (CBA)
Estimated Value
Preferred Location
Stipulations
$20,000
Seven scoreboards for fields
, '
MEMORANDUM
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FROM:
Parks and Recreation Advisory Board )
Dianne McWethy, Assistant City Manage~}. ·
February 25, 1999
TO:
DATE:
SUBJECT:
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Approval of a Contract for Shade Structures in City Park and1'
Pleasant Run Park - Agenda Item IV l/
Backqround
In October 1998, the Colleyville Economic Development Corporation (CEDC) Ie
allocated $45,000 for the construction of shade structures in City Park.
Financial ImDact
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On February 4 and 11, the city advertised for bids for the fabrication and l
installation of shade structures at City Park and Pleasant Run. Two bids were! .
received on February 19, 1999. The Base Bid included free standing Wrap-j
around bleacher covers for each of the nine (9) fields at City Park. Additive r
alternates were for the construction of a 25' x 35' free standing shade structure,1
including a 5" thick concrete slab, at City Park and Pleasant Run. i
The bids received are as follows:
Contractor Base Bid Alternate 1 Alternate 2
Shade Structures $49,020 $10,692 $10,692 .
Sun port International $71,390 $ 9 187 $ 9.187
In consideration of the above bids, the following options may be considered:
Option 1)
Base Bid
Contingency (15%)
Total Project Cost
$49,020
$ 7.353
$56,373
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Funding alternatives for Option 1 .
CEDC Funds
Voluntary Park Funds
Total
Option 2)
Base Bid and Alternates
Contingency (15%)
Total
Funding alternatives for Option 2
CEDC Funds
Voluntary Park Funds
Total
Option 3)
Should the Board desire to proceed with the
structures, they may request that the youth sports
participate in the above funding for Option 2 to mitigate the
on the Voluntary Park Fund. Representatives of the youth sports
associations plan to attend the meeting to discuss the base bid and
the alternates.
Request
Staff plans to place this item on the March 23, 1999, City Council agenda for
award of contract to Shade Structures. All funding issues will need to be
resolved for presentation to the Council by March 12. If you have any questions
or need additional information, please contact me.
Enclosure: Shade Structures Bid
xx: Steve Houk, President, Colleyville Baseball Association
Bill Kutka, President, Colleyville Girl's Softball Association
Jim Cooley, President, Colleyville Soccer Association
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The envelope must be marked:
SHADE STRUCTURES AT CITY PARK AND
PLEASANT RUN PARK
SECTION 00020
INVITATION TO BIDDERS
1.1 INVITATION TO BID
The City of Colleyville is soliciting sealed bids for a qualified Contractor to furnish and
install a high density polyethylene knitted fabric and powdercoated steel shade
structure(s) at Colleyville City Park and Pleasant Run Soccer Complex. The successful
bidder will furnish all labor, materials, tools, equipment and incidentals necessary to ..
complete the work.
Seaied bid proposal responses will be received at the office of the Assistant City
CityHall, 5400 Bransford Road, Colleyville, Texas, or may be mailed to P. O. Box 185.
Colleyville, Texas 76034. Bid responses received after the opening time and date will be
returned to the sender, unopened. All responses will be publicly opened and read aloud
at the opening time and date.
Opening Time:
2:00 p.m. Friday, February 19,1999
In submitting the attached bid, including terms, conditions, instructions to bidders and
specifications, the vendor agrees that acceptance of any or all bid items by the City of
Colleyville, Texas. within a reasonable period of time constitutes acontract.
Bid title ...................................... Shade Structures Contract
Opening Time/Date . . . . . . . . . . . . . . . . . . . . .
2:00 p.m., Friday, February 19.1999
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Terms of Payment
Bidder's Facsimile Number
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Bidder's Name
Bidder's Address
Bidder's Telephone Number
Authorized Signature
Printed Signature
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All bid responses are required to be signed by an authorized representative of the bidding i:
entity. Bid responses received unsigned will not be considered. !'
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TERMS AND CONDITIONS
1 OPENING PLACE, TIME AND DATE: The City will conduct a public bid openingatthe
location, time and dates as specified on the first page of the request. Bidders are
encouraged to attend. A tabulation of the bid responses received at the time and date
the opening will be made available at a later date. .
2. LATE PROPOSALS: Proposals received by the City of Colleyville after the submission
deadline will be considered void and unacceptable. The City of Colleyville is not.
responsible for lateness or non-delivery of mail, carrier, etc.
3 WITHDRAWAL: A proposal may not be withdrawn or canceled by the bidder without
permission of the City for a period of sixty (60) days following the date designated for
receipt of bids, and bidder so agrees upon submittal of bids. '
4 CONTRACT: This bid, accompanying documents, and any negotiated terms, when
properly accepted by the City of Colleyville, shall constitute a contract equally binding
between the successful bidder(s) and the City of Colleyville. No different or additional
terms will become a part of this contract with the exception of Change Orders.
5 DEFAULT: The City of Colleyville reserves the right to enforce the performance of this
contract in any manner prescribed by law or deemed to be in the best interest of the City
the event of breach or default of this contract. The City of Colleyville reserves the right to
terminate the contract immediately in the event the successful bidder fails to:
1 . Substantially meet delivery or completion schedules
2. Otherwise, substantially perform in accordance with the accepted bid
Breach of contractor or default authorizes the City to award to another bidder, purchase
elsewhere and charge the full increase in cost and handling to the defaulting party. ,
6 PRICES HELD FIRM: The City reserves the right to require that submitted bids remain in
force for a sixty (60) day period after opening or until the award is made; whichever occurs
first.
7 RESOURCE CONTACT: All information and/or questions pertaining to this bidshall be
directed to the City of COlleyville, Assistant City Manager at (817) 577-7589, exlension
204. It is the bidder's responsibility to seek clarification of any uncertain terms.
8 NEGOTIATION: Any attempt to negotiate or give information on the contents of this bid
with the City or its representatives prior to award shall be grounds for disqualification.
9 TAX EXEMPT: The City of Colleyville is exempt from all sales and excise taxes. Tax
exempt forms are available upon request.
10 FORMS PROVIDED: All bids must be submitted on the forms provided to insure
uniformity and comparability of responses. Bids may be rejected if they show any
omissions, alterations in wording, conditional clauses, or irregularities of any kind.
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11 PRICE FIXING: In submitting a bid response to this request, the bidder thereby certifies
that the bidder has not participated in nor been a party to any collusion, price fixing,or
other agreements with any company, firm, or person concerning the pricing on the
enclosed bid.
12 GRATUITIES: The City may, by written notice to the successful bidder, cancel this, '..1'"
contract without liability to successful bidder if it is determined by City that gratuities in the .
form of entertainment, gifts or otherwise, were offered or given by the successful bidder,
any agent of representative of the successful bidder, to any officer or employee of the
with a view towards securing or amending, or the making of any determinations with
respect to the performance of such a contract.
13 CONFLICT OF INTEREST: No public official shall have an interest in this contract, in.
accordance with Vernon's Texas Code Annotated, Local Government Code Title 5,
Subtitle C, Chapter 171.
14 WARRANTY PRICE: The price to be paid by the City shall be that contained in
successful bidder's bid which successful bidder warrants to be not higher than the
successful bidder's current prices on orders by others for products of the kind and
specification covered by this agreement for similar quantities under similar or like
conditions and methods of purchase. In the event successful bidder breaches this .
warranty, the prices of the items shall be reduced to the successful bidder's current
on order by others, or in the alternative, City may cancel this contract without liability to
successful bidder for breach of successful bidder's actual expense. .
15 FORCE MAJEURE: Neither party shall be required to perform any term, condition or
covenant in this contract so long as such performances are delayed or prevented by force :
majeure, which shall mean acts of God, strikes, lockouts, material or labor performance
restrictions by any governmental authority, civil riots, floods, and any other cause not i
reasonably within the control of the party required to perform and which by the exercise or'
due diligence said party is unable, wholly or in part, to prevent or overcome.
16 APPLICABLE LAW: This agreement shall be governed by the Uniform Commercial
Code. Wherever the term "Uniform Commercial Code" is used, it shall be construed as
meaning the Uniform Commercial Code as adopted in the State of Texas as effective and
enforce on the date of this agreement.
17 TAXES, UNEMPLOYMENT BENEFITS, ETC: The successful bidder hereby accepts
exclusive liability for, and agrees to indemnify the City against liability for the payment of
any and all contributions or taxes for unemployment insurance,old age, pensions or
annuities or other purposes now or hereafter imposed by the Government of the United
States and/or by the Government of any State of the United States, which are in whole or
in part measured by and/or based upon the wages, salaries, or other remuneration paid to .
persons employed by the successful bidder on work in connection with this order. . !
18 ANTI-DISCRIMINATION: The successful bidder, in performing the work required
hereunder, shall comply with the provisions of Executive Order Number 11246, and shall
not discriminate against any employee or applicant for employment because of religion,
race, sex, age or national origin.
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19 INVOICING AND PAYMENTS: Invoicing is to be provided in duplicate to the Accounts
Payable Department, City Hall, P. O. Box 185, Colleyville, Texas 76034. The payment
terms are net 30 days, unless otherwise stated on the first page of this request. Net
days means payment must be postmarked by the City no later than 30 days after
of correct invoicing or receipt of ordered supplies, whichever occurs later.
20 FAIR LABOR STANDARDS ACT: The successful bidder warrants that the materials
covered by this order have been produced in compliance with the requirements of the
Labor Standards Act of 1938, as amended.
21 OCCUPATIONAL SAFETY AND HEALTH: The successful bidder warrants that the
sold under this contract comply in all respects with the Occupational Safety and Health Act
of 1970 and all applicable R~gulations, Rulings, Order~ and Standards promulgated'l',s:, <
thereunder and successful bidder agrees to hold the City harmless from any and all . ,'i ~
liability, claims, civil fines, and penalties including reasonable costs and settlements which.
may arise out of the failure of the items to meet such requirements. ;
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22 LIENS: The successful bidder agrees to and shall indemnify and hold harmless the City L
against any and all liens and encumbrances for all labor, goods, and services which may j
be provided under the request, by seller or seller's vendor(s) and if the City requests, a !.
proper release of all liens or satisfactory evidence of freedom from liens shall be delivered
to the City.
23 MODIFICATIONS AND AMENDMENTS: Purchaser shall have the right to modify this
order subject to an adjustment in the price in accordance with the applicable provisions of
the Purchase Order, if any, or pursuant to mutual agreement. No agreement or i
understanding to modify this order shall be binding on the Purchaser unless in writing and
signed by the Purchaser or Purchaser's authorized agent.
24 PATENT INDEMNITY: The successful bidder hereby warrants that the use or sale of the I
products and materials delivered hereunder will not infringe claims of any patent covering.
such materials, and the successful bidder agrees to indemnify and hold harmless the City
for any and all costs, expenses, judgments, and damages, which the city may have to pay
or incur. :
25 FACSIMILE: The City will not accept bid responses or alterations to a bid via:a facsimile
machine. The facsimile machine is available for information inquiries only. The existing
facsimile machine does not have the capability of "FAX Mail". No bid responses received
via the facsimile machine will be considered.
26 ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any i
interlineation, alteration, or erasure made before opening time and date, must be initialed:
by the signer of the bid, guaranteeing authenticity.
27 CHANGE ORDERS: No oral statement of any person shall modify or otherwise change. I
or affect the terms, conditions or specifications stated in the resultilig contract. All change'
orders to the contract will be made in writing by the City Manager's Office. :
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28 ACCEPT/REJECT aIDS: The City reserves the right to acceptli'eject any or all
parts of bids and to waive irregularities in the bidding process. .
29 RETURN FORMS: Bidders are required to return all pages of the enclosed forms. It is
recommended that bidders retain a copy of the bid response for reference purposes.'
30 ASSIGNMENT: The successful bidder shall not sell, assign, transfer or convey any
contract resulting from this bid, in whole or in part, without the prior written consent of the
City of Colleyville.
31 VENUE: This agreement will be governed and construed according to the laws of the
State of Texas. This agreement is performable in the City of Colleyville, Tarrant County,'
Texas.
32 PERFORMANCE: Bids must comply with all federal, state, county and local laws. Any
vehicles or equipment shall contain all standard safety, emission, and noise controls
required for these types and sizes of equipment at the time of their manufacture. The
contractor agrees, during the performance of work or services, to comply with all
applicable codes and ordinances of the City, County or State of Texas as they may apply
as these laws now read or as they may hereinafter be changed or amended.
33 SILENCE OF SPECIFICATIONS: The apparent silence of these specifications as to any
detailed descriptions as to any detailed description concerning any point, shall be
regarded as meaning that only the best commercial practices are to prevail. All
interpretations of these specifications shall be made on the basis of this statement.
In case anyone or more provisions contained in the contract shall for any reason be held
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
shall not effect any other provision thereof and this contract shall be considered as if such
invalid, illegal, or unenforceable provision had never been contained herein.
34 BID SECURITY: Each bid shall be accompanied by a Cashiers Check or Certified Check
made payable to the City of Colleyville, Texas, or by bid bond, dually executed by the
bidder as principal and having as surety thereon a surety company approved by the City of
Colleyville in the amount not less than five percent (5%) of the total amount of the bid.
The bid security must be enclosed in the same envelope with the Bid.
All bid securities will be returned to the respective bidders within sixty (60) days after the
bid opening, except those which the City of Colleyville elects to hold until the successful
bidder has executed a contract. No bid will be considered unless it is accompanied by the
above mentioned bid security.
35 PERFORMANCE AND PAYMENT BONDS: Unless otherwise specified, it is agreed by
the parties to the contract resulting from this bid that the contractor will execute separate
performance and payment bonds, each in the sum or one hundred percent (100%) of the
total contract price, in standard forms for this purpose, guaranteeing faithful performance
of the work and the fulfillment of any guarantees required, and further guaranteeing
payment to all persons supplying labor and materials or furnishing any equipment in the
execution of the contract shall not be in affect until such performance and payment bonds
020599
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Unless otherwise specified, the cost of the premium for the performance
bonds shall be included in the contractor's bid proposal.
END OF SECTION
020599
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SECTION 00100 .
INSTRUCTIONS TO BIDDERS
1. The Bid award shall be based on, but not necessarily limited to, the following
A. Total Price.
B. Speciaf needs and requirements of the City.
C. Results of reference checks.
D. Bidder's past performance record with the City.
E. City's evaluation of the Bidder's ability to perform.
2. The City of Colleyville may make such investigations as it deems necessary to determine
the ability of the Bidder to provide satisfactory performance in accordance with
specifications, .and the Bidder shall furnish to the City all such information and data for this,
purpose as the City may request. :
3. If a Bidder declines to submit a bid, bidder is requested to submit a statement as to why
the invitations is declined.
4. The City of Colleyville provides for a grievance procedure for bidders relating to
specifications, terms, conditions, and instructions. Bidders with questions relating to the
above matters are to contact Terry Leake, Finance Director, metro (817) 577-7575; or the
City Manager's Office, in the event the matter cannot be resolved by the other two parties. ;
If such matters have not been brought to the attention of the City staff prior to five days '
before the opening date, the City considers the bid request to be acceptable in all .
respects.
5. Bidders are to bid on all items as specified. Bids will be awarded to one bidder
based on the total bid.
6. The contract period will begin approximately March 15th and continue through. .
approximately April 17, 1999. All pricing will remain firm throughout the contract period.
7. The contract may be canceled by either party upon thirty (30) days written notification.
The City reserves tha"r'ight to cancel the contract immediately if the City determines in its
sole discretion, that the successful bidder is not fulfilling the assigned responsibilities
under this agreement.
020599
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8. Any exceptions or alternatives to the bid are to be clearly indicated on the page entitled,
'EXCEPTIONS/AL TERNATES TO BID'.
9. Bidders are to provide three references where the services are presently being performed, :
preferably municipalities in the Dallas/Fort Worth metroplex area.
Name of j t. /
Company/City fA 'I TO# -l/Vtt/ttH 7
lite A
Address of
Company/City
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Telephone Number, including area code F/?) 2 >"f. 2 t/.62.
Name of r
Company/City I EKAS'
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Address of O/J / S; 1-/
Company/City 0[// T;1rt3" f lh/Y
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Contact T"-'- f"t )
Person t,/~ 6 7 I ~L-I ~ tH1I ;t/E e
Telephone Number, including area code 8'/7)..? L? ~:} 9- r; ,
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Name of
Company/City
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Address of At /
Company/City .2 tJ (J / /' V .
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Telephone Number, including area code
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10. PREFERENTIAL REQUIREMENT: The City of Colleyville, as a governmental agency of "
the State of Texas, may not award a contract for general construction, improvements,
services, or public works projects or purchases of supplies, materials or equipment, to a ..
nonresidential bidder unless the nonresident's bid is lower than the lowest bid submitted:
by a responsible Texas bidder by the same amount that a Texas resident bidder would be:
required to underbid a nonresident bidder to obtain a comparable contract in the state in ;
which the nonresident's principal place of business is located (Article 601g V.T.C.S).
020599
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1. In which state is your principal place of business located:;
2. Does that state favor resident bidders (bidders in your state) by some dollar.
increment or percentage: Yes No
3. If 'yes' what is that dollar increment or percentage?
;1.
Bidder shall answer the following questions by encircling the appropriate response or
completing the blank provided:
A. Is your principal place of business in the State of TeXaS?@ No
B. If the answer to question 1 is 'yes'. no further information is necessary; if 'no'.
indicate the following:
'i.
11. INSURANCE REQUIREMENTS: Except as otherwise specified in this contract. the..
contractor and his subcontractors of any tier will be required at their own expense;. to '.
maintain in effect at all items during the performance of the work. insurance
limits not less than those set forth below with insurers and under forms of policies ,.
satisfactory to the City of Colleyville. It shall be the responsibility of the contractor and
subcontractors to maintain adequate insured at all ties. Failure of the contractor and his
subcontractors to maintain adequate converage shall not relieve him of any contractual
responsibility or obligation.
A. CERTIFICATES OF INSURANCE:
At the tine of the execution of this contract and each subcontract. but in any event.
prior to commencing work at the job site. the contractor and his subcontractors shall'
furnish the City with certificates of insurance as evidence that the policies providing
the required coverage and limits of insurance are in full force and effect. The
certificates of insurance shall state the City as an Additional Insured where
applicable. The certificates shall provide that any company issuing an insurance
policy for the work under this contract shall provide not less than 30 days advance
notice in writing of cancellation. non-renewable, or material change in the policy of
insurance. In addition, the contractor shall immediately provide written notice to the'
City of Colleyville upon receipt of notice of cancellation of an insurance policy. All
certificates of insurance shall clearly state that all applicable requirements have
been satisfied including certification thatthe policies are of the "occurrence" type.
Certificates of insurance for contractor and subcontractor. terminations, or
alternations of such policies shall be mailed to the Assistant City Manager. P.O. Box
185, Colleyville, Texas 76034.
B. COMPREHENSIVE GENERAL LIABILITY:
This insurance shall be an occurrence type policy written in comprehensive form
and shall protect the contractor and his subcontractors and the Additional Insureds
against all claims arising from bodily injury, sickness. disease, or death of any
person other than the contractor's employees or damage to property of the City of
Colleyville or others arising out of the act or omission of the contractor or his
subcontractors or their agents, employees, or subcontractors. This policy shall also
020599
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include protection against claims insured by usual personal injury liability coverage;!};;!~'';;(j:;t~,sii~V. ":1'
a (protective liability) endorsed to insure the contractual liability assumedbythe>';I~:,*J.\~lif;:;;: ",,^ ,;
contractor and his subcontractors under the article entitle indemnificationand'r:C,,'i ' 'i.,
completed operations, products liability, contractual liability, broad form propert~r';'~,t,
coverage, premises/operations, and independent contractors. ,V>:
This insurance shall be written in the comprehensive form and shall
contractor and his subcontractors and the additional insured against all claims
injuriries to members of the public and damage to property of others arising from
use of motor vehicles, and shall cover operation on and off the site of all motor "
vehicles licensed for highway use, whether they are owned, non-owned, or hired.'
The liability shall not be less than:
Bodily Injury and Property Damage - $250,000 per person
$500,000 per occurrence
C. COMPREHENSIVE AUTOMOBILE LIABILITY:
Bodily Injury and Property Damage - $250,000 per person
$500,000 per occurrence
D. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY:
This insured shall protect the contractor and his subcontractors and the Additional
Insureds against all claims under applicable state worker's compensation laws. The
insured shall also be protected against claims for injury,disease, or death of '
employees which, for any reason, may not fall within the provision of a workers'
compensation law. This policy shall include an all-states endorsement. The liability:
shall not be less than: j
,
,
Workers' Compensation
Employers' Liability
Disease policy limit
- Statutory
- $100,000 each accident; $500,000.00
- $100,000 Disease - each employee
E. INDEMNIFICATION:
For consideration included in the bid price, contractor and his subcontraCtors shall
pay, indemnify, and hold harmless, the City, its agents, guests, consultants, invitees~
and employees, from all suits, actions, claims, demands, losses, expenses,
including attorney's fees, costs and judgements of every kind and description to
which the City, its agents, guests, consultants, invitees, or employees may be
subjected to by reason of injury to persons or death or property damage, resulting
from or growing out of any act or commission, omission, negligence, or fault of the
contractor and his subcontractors, their agents or employees, committed in
connection with this contract, contractor's performance hereof, or of any work
performed hereunder.
020599
00100 - 4
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C&B 971203020
-'1
I.
Contractor and his subcontractors shall indemnify and hold harmless the City, its
agents, or employees and consultants from and against all claims, demands,
actions, suits, damages, losses, expenses, costs including attorney's fees,and i
judgements of every kind and description arising from, based upon, or growing out
of the violation of any Federal, state, county, or city law, bylaw, ordinance, or
regulation by the contractor, its agents, trainees, invitees, servants, and employees.
The contractor and his subcontractors shall require their insurance carrier, with ~ i
respect to all insurance policies, to waive all rights of subrogation against the City of
Colleyville, its commissioners, partners, officials, agents, and employees and
against all other contractors and subcontractors.
F. WAIVER OF SUBROGATION:
12. CONTRACT ADMINISTRATION:
i
Under this contract, the City of Colleyville will appoint the Assistant City Manager or his/her
designee as contract administrator with the designated responsibility to ensure
compliance with performance of contract requirements. Such responsibilities will include,
but will not be limited to, the inspection and acceptance of all services performed under,
this contract. If an area is found to be unsuitable or incomplete in the service required by
this contract, the CONTRACTOR will be called back without additional charge to the city. '
The contract administrator will serve as liaison between the City and the Contractor. .
END OF SECTION
020599
00100-5
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C&B 971203020
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BID PROPOSAL"
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BID PROPOSAL FOR
THE FABRICATION AND INSTALLATION OF THE
SHADE STRUCTURES AT CITY PARK and
PLEASANT RUN PARK
CITY OF COLLEYVILLE. TEXAS
Bid ofCtA/J~ ~I(CT~pate 02//09
(Name of Firm)
TO: Ms. Dianne McWethy
Assistant City Manager
City of Colleyville
5400 Bransford Road
Colleyville. Texas 76034
FOR: The Construction of the Fabrication and Installation of the
Shade Structures at City Park and Pleasant Run Park
City of COlleyville, Texas
!
) undersigned, as Bidder, declares that only the person or parties interested in this proposal as principals are
trluse named herein, that his proposal is made without collusion with any other person. firm, or corporation, that
he has carefully examined the Contract Documents including the form of the Contract, Invitation to Bidders,
Specifications, and the Drawings therein referred to and has carefully examined the locations. conditions and
classes of materials, of the proposed work. and agrees that he will provide all the necessary labor, machinery, tools,
equipment, apparatus and other items incidental to construction. and will do all the work and furnish all the materials
called for in the Contract Documents in the manner prescribed therein.
!
It is understood that work will be completed within time provided in Specifications and that additional requirements
for completing certain portions of the work, which are shown on the Drawings, will be met.
It is understood and agreed that the Bid Security accompanying this proposal will be returned to the Bidder,! unless
in case of the acceptance of the proposal the Bidder shall fail to execute a contract and file a"" Performance Bond
and a Payment Bond within ten days after its acceptance, in which case the Bid Security shall become the property
of the Owner and shall be considered as payment for damages caused by delay and other inconveniences suffered
by Owner because of such failure of the Bidder.
The undersigned proposes and agrees to perform all work of whatever nature required, in strict accordance with
the Contract Documents and within the time specified, for the following sum of prices, to wit:
)20599
00300-1
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PAY
ITEM
APPROXIMATE
QUANTITY
DESCRIPTION OF ITEMS WITH
BID
PRICES WRITTEN IN WORDS
SECTION A: BASE BID, COLLEYVILLE CITY PARK
. A 1. 1 EA. Free-standing Wrap-around
bleacher cover for girl's softball
Field 1 at CoUeyville City Park,
complete in place for
r;l/~ rHtJUJ/1,vtJ t;[/&"~
, f/wlbR$ ( 8 all ry Dollars &
00
;;..---
Cents er Each
A2.
5 EA.
Free-standing Bleacher covers for
girl's softball fields 1, 2 & 3 at
Colleyville City Park. complete in
place for
Mp THdU.f4d!b l:;1
hFTY
~~
Dollars &
Cents er Each
$ ~ 7 gO
$ 20St!J
$ I02S0
A3. 7 EA. Free-standing Bleacher covers for
baseball fields 4, 5, 6 & 7 at
Colleyville City Park, complete in
place for
'100 7Htf.t(~t1/V'A hrT Y
F///b Dollars &
~ $ 2 O>~ 7<: 190
7/.iIEa"" Cents er Each - $
A4. 1 EA. Free-standing Wrap-around
bleacher cover for baseball field 7
at Colleyville City Park, complete in
place for
hvG 7Ntftlsl/~J t;-~
flv/Y'Ae/i/J E/ 6CW7 Y Dollars &
t9{) )'
~ 7~O ~7go
-
j
020599
00300--2
I; .
'C&B 9~1!kd3020
PAY
ITEM
APPROXIMA TE
QUANTITY
AS.
2 EA.
A6.
2 EA.
DESCRIPTION OF ITEMS WITH
BID
PRICES WRITTEN IN WORDS
Free-standing Bleacher covers for
baseball field 8 at Colleyville City
Park, complete in place for
~ T}.fdtt5:1#/} /Wi}
flu.lV'.JJR. t;-z:J ~ ~;- Y Dollars &
(!)O
-
Cents er Each
Free-standing Bleacher covers for
baseball field 9 at Colleyville City
Park, complete in place for
MO 7i!t'-I(Sr}N.IJ (J/V't:-
I!tWjJ~Fp ~J;n-?V7rDollars &
~
I
Cents er Each $ tJ.. /7 f) $ 11. ~ LI 0 .
Total, Section A Base Bid: r 02.0'
0to#P [L)51 ~ $s/ (JOt) JV'tJ( /NCt.- tJtJe-f). ;,
/Vb r&S.~Aloe- THtE,ee /1~~ /tItJ Foo Ti,/f/c; pcT A / L- -h/~ I'klc IE"""
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I.€~LG"CTS :::,/I/C~GTE ;=otJr/#C;~ p~ tEACH p~g7
()t1~/aHT. L,c OrIiE~ R/~j>&~s)'lt1 o,AJ ~OL~/"v~
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'T )'
EFf= G" C T t'N' T~/e lAir&" a,e/ ry H T/I'!; S:/~tlC;;tI~ e.: .
THIiUC,1-/ /1AIlJ IS /1/t'r ~CCF/mJ'L-F ~5H/J~lR:tlc./t?eES.
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TuIE-5', IV/I1Y I'c N!:"c-t{~~c/J" 70 Cj/I/C J7fei C;;ry
,
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fV1 k1HT P /P F &.A. ,/ 00300-3
".' C&B 971203020,
020599
DESCRIPTION OF ITEMS WITH
BID
PRICES WRITTEN IN WORDS
I
fhe City of Colleyville has the right to award the contract based on the Base Bid and
sole discretion of the City.
PAY
ITEM
APPROXIMA TE
QUANTITY
ALT 1.
BID ALTERNATES
1 L.S.
ALT2.
ALT3.
ALT4.
020599
1 L.S.
50 L.F.
1 L.S.
25' x 35' Free standi" g shade
structure including ts and
framing for Colleyvil City Park,
complete in place foI'l
I
~~/~~
~ k Dollars &
tJO
::;.--
$..? '9t~
.I
t/
Cents
$~5' 72-
$
, . ~
I'.
~o
$ 2 ~. so
Cents er Linear Foot
25' X 35' Free standing shade
structure including posts and
framing for Pleasant Run Park,
complete in place for
~~~- fr
~ fit}.e?
Dollars &
j/
!!:!!-- Cents er Lum Sum
2g9~
00300~4
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...C&B 971?O~n?n
PAY
ITEM
APPROXIMATE
QUANTITY
ALT5.
1 L.S.
ALT6.
50 L.F.
020599
DESCRIPTION OF ITEMS WITH
BID
PRICES WRITTEN IN WORDS
29' X 39' 5"-thick concrete slab
for the free standing shade
structure for Pleasant Run Park,
complete in place for
~.
5" Concrete flatwork 6' wide at
Pleasant Run Park, complete in
place for
~~~
~ Dollars &
50 $ 2Q..DJ
---- Cents er Linear Foot 0
'I
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00300-S
. C&B 97120~n?n
~,6 PROPOSAL FOR
THE FABRICATION AND INSTALLATION OF THE
SHADE STRUCTURES AT CITY PARK and
PLEASANT RUN PARK
CITY OF COLLEYVILLE, TEXAS
i
Time Required to Complete Construction: Total Contract time shall be 34 Calendar Days. Substantial
Completion on or before April 12, 1999. Final Acceptance on
or before April 17 ,1999. Note: Weather days included. ! .
It is understood that the undersigned bidder agrees that his bid shall be good and may not be withdrawn for a
period of sixty (60) calendar days after bids are opened.
Bidder ~Ap~ ~UCTW.eE"S
Street Address /&'0/ - c .z;;;1>u~T/?/ /It. ,dIVA
".
lCtJt-LE YV/L-Le TX 76o.? If-
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By:.JiH/W ~f;M~
Title: ~C"CtJtJ;A//!t-. tY14N4ct G"~
Date: ~,;/~, .
Telephone: q'/ 7) tJ ~ /. 2-~/ j
-'
Seal
(If a Corporation)
020599
00300:.6
C&B 971203020
SECTION 02110
SHADE STRUCTURES, SLABS, WALKS & FOOTINGS
PART 1 - GENERAL
1.1 SECTION INCLUDES
A. High density polyethylene knitted shade covers, structural steel supports, erection,
hardware. anchor bolts, concrete slabs, and concrete walks.
1.2 REFERENCES
A. ASTM A-36
B. ASTM A-615 -
C. ASTM A-500 -
D. ASTM A-307 -
E. A WS A2.4
F. AC1318-89
1.3 SUBMITTALS
I:: '
STRUCTURAL STEEL I
REINFORCING STEEL
CARBON STEEL
CARBON STEEL BOLTS
STANDARD SYMBOLS FOR WELDING. BRAZING, AND NON'-
DESTRUCTIVE EXAMINATION
AMERICAN CONCRETE INSTITUTE BUILDING CODE
A. Shop Drawings: Indicate profiles, sizes, connection attachments, reinforcing, !
anchorage, size and type of fasteners. and accessories. Include erection drawings,!
elevations, and details where applicable. I
B. Indicate welded connections using standard AWS A2.4 welding symbols. Indicate
net weld lengths.
C. Welders Certificates for Information: Submit certifying welders employed on the
Work, verifying AWS qualification within the previous 12 months for information
only. Deliver and maintain on jobsite.
D. Submit fabric samples in each color proposed. Submit 4 sets of samples.
E. Submit paint samples and test results of corrosion resistance, fading and UV-
resistance.
F. Free standing Pavilion Concrete Slab: Provide complete shop drawings and
concrete mix designs on concrete slabs.
1.4 QUALIFICATIONS
A. Prepare shop drawings under direct supervision of Professional Structural Engineer
experienced in design of this work and licensed in the State of Texas.
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020599
02110 - 1
C&B 971203020
1.5 DESIGN
A. All design shall adhere to the 1997 Uniform Building Code.
B. The design loads shall be a minimum of:
Roofs
Windload -
Uplift
16 psf
20 psf
24 psf
1.6 EQUIPMENT QUALITY
A. As a measure of quality. the shade structure systems and -components shall be as
manufactured by Sun Ports International, Inc. or approved equal.
PART 2 - PRODUCTS
2.1 MATERIALS - FABRIC
A. UV stabilized polyethylene knitted with a monofilament and tape yarn filler. Rachel
knitted to prevent unraveling.
B. Fabric finish shall be stentored.
C. Fabric colors for the bleacher covers at City Park shall match exactly the
corresponding dugout covers at each field. The free standing shade pavilions
colors will be selected by the Owner.
D. Tear strength - warp 220 Ibs, weft 460 Ibs.
E. Burst strength - 37. PSIA.
F. Fabric mass - 6.8 ozm.
G. Life expectancy - min. 8 years of continuous exposure to the sun.
H. Fading - minimum fading after 5 years.
I. Temperature range - 130F to +1760 F.
2.2 MATERIALS - STEEL
A. Structural Steel:
1. Structural Steel shall be detailed, fabricated, and erected in accordance with
AISC specifications.
2. All shop and field welding shall be executed by certified welders in accordance;
with the latest edition of the American Welding Society specification.
3. All erection bolts shall be ASTM A-307, treated to retard corrosion.
020599
02110 - 2
C&B 971203020
4. All steel tubing shall be triple-coated for rust protection using zinc,chromate,
and clear organic polymers. The tubing shall be treated against
corrosion resistance with organic coatings for protection 'against all;,
environmental conditions. Corrosion resistanceshall be equal to 5-6 times
of on a raw surface. " ''.: '
5. All structural steel shall be painted with a shop coat of rust
coat using outdoor, UV-inhibited, weather resistant polyester powder, with a
minimum of 3.5 mils thickness.
B. Hardware:
1. All hardware is first grade stainless steel 316 or better.
nylon washers for watertight seals at all Joirits.
C. ' Concrete Reinforcing Steel:
1. All concrete reinforcing steel shall be Grade 60 conforming to ASTM A~61'5.."
2. All reinforcing steel shall be designed, detailed, fabricated, and placed in, ,
accordance with the latest edition of the ACI Detailing Manual (SP-66) and the
CRSI Manual of Standard Practice.
D. Post Anchor Bolts
1. Post anchor bolts shall be Hilti Stainless Steel, W' x 6W' min. using HY150
Epoxy anchor system or equal.
2.3 MATERIALS - CONCRETE
A.
All concrete for slabs, anchorage footings and walks shall have a 28-day
compressive strength of 3,000 psi.
I
B. All concrete shall conform to the latest version of the American Concrete Institute
Building Code (ACI 318-89).
PART 3 - EXECUTION
3.1 EXAMINATION
A. Verify that field conditions are acceptable and are ready to receive work.
3.2 PREPARATION
B. Mark locations for steel posts, posts required to be cast into or anchored to
concrete. Review setting and erection procedures with the owner prior to
commencing work.
A. Clean and strip primed steel items to bare metal where site welding is required.
1
020599
02110- 3
C&B 971203020
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A. Install items plumb and level, accurately fitted. free from distortion or defects.
B. Provide for erection loads, and for sufficient temporary bracing to maintain true
alignment until completion of erection and installation of permanent attachments.
3.3 INSTALLATION
C. Field weld components indicated on shop drawings.
D. Perform field welding in accordance with AWS D1.1.
E. Obtain approval prior to site cutting or making adjustments not scheduled.
F. After erection, prime welds, abrasions, and surfaces not galvanized, except
surfaces to be in contact with concrete. Touch up all scratches and abrasions.
3.4 ERECTION TOLERANCES
A. Maximum Variation From Plumb: 1/4-inch on posts.
B. Maximum Offset From True Alignment: 1/4-inch.
C. Maximum Out-of-Position: 1/4-inch.
D. Maximum Variation on height of posts and fabric: 1/2-inch.
3.5 CLEAN UP & SAFETY
A. At all times maintain a safe work environment in compliance with all OSHA
regulations. The contractor shall take such appropriate measures to ensure the
separation of potential park users from the construction area.
B. At the end of each work day remove all debris, sweepwalks and bleacher pads and
remove all trash generated by this construction process.
C. Upon project completion clean all newly installed materials and the immediate work
area affected by the work of this contract, to the satisfaction of the Owner.
END OF SECTION
. ~
020599
02110- 4
C&B 971203020
i
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CD
GIRLS SOFTBAIL
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BLEACHER SHADE " STRUCTURE'," '.' \"0:':\:"":'
SHALL CONS I ST OF. AI HIGH DENS !TY:.;:;
POLYETHYLENE FABRIC ON A FREE-ik'},j:
STAND I NG STRUCTURE: SUPPORTED.:'.':!.';::",;
BY GALVANIZED POSTSSETINTHE'.//
PLAZA. POST LOCATIONS'\{'i;:":;'
ARE SHOWN AS, SCHEMA TI C ONL Y ~:\,; S" ~,'
MANUFACTURED BY SUN PORTS.:;'" <'"
INTERNATIONA(, INC"(214)905~956C;~
(OR APPROVED EOUAl) ENGINEERED ,iN'.'
SHOP DRAWINGS t-IUSLBE PROVIOEDje":
TO OWNER AND. APPROVED PRIO,TO,;",'\;'
INSTALLATION.: ',i:~',
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NOTE: ,
THE COLOR OF THE FABRIC SHALL
MATCH EXACTLY THAT OF THE
EXISTING DUGOUT SHADE COVERS.
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BLEACHER COVERS FOR FIELDS 1 2 & 3
SCALE: 1.=40'-0.
COLLEYVILLE SHADE STRUCTURES
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BLEACHER SHADE STRUCTUREi
SHALL CONSIST-OF A HIGH DENSITY
POLYETHYLENE tABRIC ON A FREE-
STANDING STRUCTURE SUPPORTED
BY GALVANIZED POSTS SET IN THE
PLAZA. POST LOCATIONS ,
, ARE SHOWN AS SCHEMATIC ONL Y .
MANUFACTURED BY SUN PORTS
INTERNATIONAL. INC.(214)905-9500
(OR APPROVED EOUAL),ENGINEERED
SHOP DRAWINGS MUST BE PROVIDED
TO OWNER AND APPROVED PRIOR TO
INSTALLATION.
INTO LEAGUE
BASEBAlL
BLEACHER COVERS FOR FIELDS 4 5 6 &
SCALE: 1. = 40'-0.
COLLEYVILLE SHADE STRUCTURES
2 OF 7
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, , " BY GALVANIZED POSTS SET IN THE
PLAZA. POST LOCATIONS \ ,
ARE SHOWN AS SCHEMATIC 'ONLY.
MANUFACTURED BY SUN PORTS
INTERNATIONAL, INC.(214)90S-9S00
(OR APPROVED EQUAL) ENGINEERED
SHOP DRAWINGS MUST BE PROVIDED
TO OWNER AND APPROVED PRIOR TO
INSTALLATION.
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SCALE: 1'" = 40'-0'
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'~.,:INTERNATIONAL. INC.(214)905-9500
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SCAlE: 1 "=40'-0.
COLLEYVILLE SHADE STRUCTURES 4 A~ 7
NOTE s .j>",),~,.,..
THE BIDDER. IS,RESPONS'r'Bl.E' FOR':;;:i,,'~,\:
FIELD MEASURING. ACTUAL"", d.i:.':.);,,'~;i
DIMENSIONS OFBLEACHERS,TO,:;:>W!'~!.};
ENSURE FULL COVERAGE.",j;;""'ic':J~>{;J;;i'e
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NOT TO SCAlE
BLEACHERS
COLLEYVILLE SHADE STRUCTURES
5 !
,;~_~,DI. Z,
8
~CONCRETE SLAB
;.'/ SHADE STR~CTURE
2'
ITYP)
,--------------------------- '-------
, NOTES:
I
I - THE CONTRACTOR SHALL INSTALL FREE
I STANDING SHADE STRUCTURES IN
I LOCATIONS TO BE DETERMINED BY THE
OWNER.
- 6' SIDEWALK TO BE PROVIDED FROM
EXISTING WALKWAY TO FREE STANDING
PAVILION SLAB
- SLAB AND WALKWAY TO MEET ADA
REQUIREMENTS
- FOR ESTIMATION PURPOSES. ALLOW 50'
OF WALKWAY
- PROVIDE POSITIVE DRAINAGE OFF SLAB.
THE SLAB SHALL BE SET INTO THE
SELECTED SITE AND GRADES SHALL WORK
WITH THE EXISTING DRAINAGE PATTERNS ,
---------------------------------__1
1
39'-0.
CONCRETE SLAB FOR
FREE STANDING PAVILION
SCALE: va. = 1'-0.
HIP ROOF STYLE
ELEVATION-FREE STANDING
o ~c7LE~~~=l.~AVILlON
COLLEYVILLE SHADE STRUCTURES
.
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FINISH GRADE
REINFORCING PER
SHOP DRAWINGS
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6'-0"
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'--,:\,..L,.\:i~1::~;.i"'('\:\:::r~~L.l,l:i::f':;.L,i..';:':f:}L~.::~;~i:.t~',J]-'iT;i !:ii:T~:~;lo~jli,-;LU;;:JJo~:;:;LJ:n:;L'i',oflLo
COMPACTED SUB GRADE - COMPACT TO 95%
STANDARD PROCTOR DENSITY AT +/- 2Y.
OPTIMUM MOISTURE CONTENT AS PER
ASTM D 698
~ l~:-:;.~~...Lln~.L: :=~:-
3000 PSI CONCRETE WALK
REINFORCED WITH .3
REBARS AT 12" D.C. BOTH
WAYS
CD r~IL IENTRY WALK DETAIL
COLLEYVILLE SHADE STRUCTURES
"7,OF 7
FOR
CITY OF COLLEYVILLE
5400 BRANSFORD ROAD
COLLEYV'LLE, TEXAS 76034
(817) 577-7575
PROJECT MANUAL
The Fabrication and Installation of the,
SHADE STRUCTURES AT CITY PARK and
PLEASANT RUN PARK
February 5, 1999
Prepared by:
- Carter II Burgess
CARTER & BURGESS, INC.
3880 Hulen Street
Fort Worth, Texas 76107-7254
(817) 735-6000
C&B No. 971203020
, i
, :
SECTION
TITLE
SHADE STRUCTURES AT CITY PARK
AND PLEASANT RUN PARK
COLLEYVILLE, TEXAS
BIDDING AND CONTRACT REQUIREMENTS
00020
00100
00300
Invitation to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Instructions to Bidders. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. " . '
Bid Proposal ....................................................
TECHNICAL SPECIFICATIONS
02110
Shade Structures, Slabs, Walks and Footings
DRAWINGS
1 Bleacher Covers for Fields 1. 2 and 3
Colleyville City Park
2 Bleacher Covers for Fields 4, 5, 6 & 7
Colleyville City Park
3 Bleacher Covers for Field 8
Colleyville City Park
4 Bleacher Covers for Field 9
Colleyville City Park
5 Section - Shade Structures at Bleachers
Colleyville City Park
6 Free Standing Shade Structure Details
7 Concrete Facilities Details
END OF TABLE OF CONTENTS
020599
Page 1
C&B 971203020
MEMORANDUM
TO:
Parks and Recreation Advisory Board .J
Dianne McWethy, Assistant City Manager~;~
February 25, 1999 1
FROM:
DATE:
SUBJECT:
Approval of Contract for Tree Installation at City Park - Agenda Item V
I have attached a copy of the staff briefing regarding the approval of to award a
contract in the amount of $47,765 to Irricon for the installation of trees in City Park.
Casey Sledge, Capital Project Engineer, will be present at the March 1, 1999 meeting
to provide information and discuss this item.
-)
.,,;:i.'_':,,:.;
n~
:
AGENDA BRIEFING'
. ': :~:, - ,...: ,.
.' ::~::~;~/'~:-l;~";:
city Of
CITY COUNCIL CO-
',",
";D>;~~~?'~\':;,~:}r
'1"exas
ri
> . ;:j.
I '
DEPARTMENT: ENGINEERING
SUBJECT:
Resolution R-99-1479 - Approving the award
of a Contract in the amount of $49,765 to Irricon
for the installation of trees in City Park
- by Consent
, ,:
March 2. 1999
Reading and Public Hearing - Resolution R-99-1479 - by Consent
. i .
.'j,
Backoround "H
. -.1d
. . . '. -. ,", ,,'.'- '--:", --"'-",":"'::;'!::"':"."""",:"_:,.:;;:,:-:?-:>(/
On November 18. 1997, the City Council awarded a contract for the completion<of.thti};:,:'i:
Phase 2 Improvements to City Park. Believing that lower unit prices could be realized ">:,',
via a separate bidding process. staff recommended that the planting of trees"(Et";;) ,
deductive alternate in the original bid) be deferred until the construction of 'city' Park"
was completed.' ,.,1 '
,i
li
Financial Impact :i
, ij,.;,..",i
Seven bids were received on February 18, 1999. The Base Bid included the fumishhlg ">'}'"
and installation of 82 Red Oaks, 25 Live Oaks, 8 Sweet Gums, and 26 :Crepemyrtles.'~,,).:
Additive alternates were also requested for Bur Oaks. Bald Cypress, Drake Elm;:1- and;;';;}'?
Aristocrat Pears. Staff recommends that the Additive Alternates include' 15Bald:~}""
Cypress, 4 Drake Elms, and 11 Aristocrat Pears. When the Base' Bid and the Additive'..;,~;,\,~
Alternates are combined, the lowest bid was submitted by Irricon in the" amount'of';"
$49,765.00. A bid tabulation is attached., 'Tr'
i. '
i '
Recommendation :1
it.
,I
Approval of the award of a contract to Irricon in the amount of $49, 765,'(incluiding . '
Additive Alternates) for the purchase and planting of trees in City Park. 'The fun'ding
source will be Tree Mitigation Funds.
-}
CITY MANAGER
L REVIEW (IF NECESSARY)
...., OM21....
Bid Tabulation for the Installation of Trees in City Park
February 18,1999
lit L--. Care
ISla,
lItemiII CItY 1.Illt- M10UrIt bid
1 74 S3.t5.oo . 25 530.
2 a 1525.00 200.
3 25 UCO.OO 1.500.
4 a ~.OO 780.
5 2fS 1320.00 .320.
ot:It B... BId: "",310.
Alt1 0 S:U!.OO SO.OlI
2 15 S:U!.OO 15.175.00
3 4 $3.45.00 11 :sao.Oll
4 11 $330.00 S3 830ll(
(Tola. Bid Amount: $11I,411.00
NS
etnlII
Intcon
ItemI
u
emllI
MEMORANDUM
TO: Parks and Recreation Advisory Board .'
FROM:
DATE: February 25, 1999
SUBJECT: Appointment of Parks Board Member to Cottonbelt Trail Committee
- Agenda Item VI
Staff is currently working with Mesa Design Group and Texas Departme'nt"'
Transportation (TxDot) for the design and construction of the CottonbeltTrail with
the cities of South/ake, Hurst and North Richland Hills.
As this project proceeds, staff would like to request that a representative of the
Parks Board be appointed to serve on this committee.
6.
MEMORANDUM
TO:
Parks and Recreation Advisory Board
Dianne McWethy, Assistant City Managef~
February 25, 1999 '
FROM:
DATE:
SUBJECT:
Project Updates - Agenda Item VII
Staff would like to brief the Parks Board concerning the following projects:
1. Pleasant Run and Sparger Park Restrooms
The sewer line at Pleasant Run Park is currently being installed with
adjustments being made to accommodate the opening day of soccer. The
plumbing is being roughed in at Sparger Park and the foundation should
be ready to pour in approximately two (2) weeks.
The project is currently 15% complete. Although the project is
approximately 20 days behind schedule during the site preparation phase.
the contractor plans to make-up time during the construction phase of this
project. (See attached project schedule).
2.
On February 17, the consultant, TPWD representatives and
performed an on-site walk through of the proposed trail from the
Center to Sparger Park. A public meeting has been scheduled for March
9, 1999 at the Colleyville Community Center to provide an opportunity for
citizens to provide input to the PLelilJl!llary design of the trail.. ' , "
r'lra -h (l-t')1IL '1 V' CI\YN+- 'f~( I .
Staff plans to meet with Carter & Burgess to develop a project time line on
March 1. 1999. ~ ( ~ f.(),M dllV-k,
Clyde Rountree, Carter & BUrg~ rrently pr~paring design
alternatives for committee review.. ~V's~ f'l& ;
" .. 'J
,
The Kimzey Park Grant Resubmittal was sent rjJ Federal Express tQ-'
TPWQ?Jl wed.nesday, February 24. ~~, l1ve-- ~~~~.... .
~ }~'"'- f(1J(~ JJCJYf.<.,/v] w I ~4i~)?, l,( vDoI ~ &0'1---
The city plan to proceed with the purchase of the G-CISD Pleasant Run
property site, with closing scheduled for the end of March.
(eeL-
3.
4.
5.
,
.1
;...--. ;
7. On Saturday, February 20 and Sunday, February 21.AJ. Maxwell arid
twenty (20) volunteers tightened screws and bolts,' raked the Fibar,wood
chips, sanded hand trails and painted Kidsville. The team also sealed the'
wooden structures. The city appreciates the efforts of AJ. and
appreciates the planning and coordination of this project.
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BC
Friday, April 30, 1999 SPECIAL COLLEYVILLE ISSUE
NEWS & TIMES
.iioL ':".,. ,'0-:'. ' : _, J~. ~";'_.' . ':. ',.'.
co, 'e " CI< Of PARKS AND RECREATION, PROGRAMS AND ACTIVITIES
· n~ J J'
" fOR UNE THROUGH ULY
l'exe. '
SKYHAWt<S SUMMER SPORTS PROGRAMS
Mini-Hawk June,14-18
Mini-Hawk J
Roller
Hockey
Golf
Flag
Football
Registration forms are available at.CV Parks & Recreation Department or ca!1 Skyhawks 1-800.804-3509
For young ladles ages 8-12 to learn modeling, skin and hair care, and fashion.:
P~ise & Ettiqutte- Monday 5:30-6:30 pm . Modeling- Monday 6:30-7:30 pm
~Iasses are $55 each OR package including both courses, only $100
Ages'~ 2, and UP to learnmodelin'g, skin and hair care, and fashion.
Poise &: ~ttiqutte~ Saturday, 2:00-3:00 pm . Wardrobe- Saturda.y 3:00-4:00 pm
,Modeling- SaturdaY:.4:,OO-5:00 pm ~ Make~Up and Hairstyling Saturday 5:00-6:00 pm
" ;', ' Classes are $55 each OR package including ALL courses, oilly $200
Two Four Week Sessions' Are Available:
May 3rd thru lV!ay 29th and July 5th thru July 31 st
'Register at CoJleyvllle Parks & Recreation Department
Instructor Robin Levine holds a degree in fashion merchandising and has been
modeling for ten years throughout the United States and Japan
Sport Dates Time
Soccer July 26-30
Baseball July 19-23
Softball July 19-23
Basketball June 14-18
Ages
6-14
6-12
6-12
6-14
4-7
4-7
14
9am-noon
SUMMER TENNIS PROGRAMS
SESSION I: June 7-25 SESSION II: July 5-30
SESSION III: August 2-13
8:00-8:30 a.m. Mon., Wed., Fri.
8:30-9:30 a.m. Tues., Thurs.
8:3 - '30 a.m n. Wed. Fri.
9:
MODELING POISE & ETIQUETTE CLINICS
DAY CAMPS
Fee
$85
$85
$85
$85
$79
$79
.$79
$79
$79
$111
$ 92
$129
132
8
32
8
96
;
, !
, ;
!
Day Camp 9-3:30 · Half DayCamp 9-Noon
. Fabulous Physics Factory Camp . Space & Rocketry Camp . Fins & Fangs Camp
)une7-June 11 and July 12-July 16 June 14-June 18 and July 19-July 23 June 21-June 25
.X~Treme Science Camp . Awesome Adventure Park Camp
'July 5-July 9 '. June 28- July 3
.;, ;',1
Forquestions or ~nrollment by telephone with a Mastercard or Visa credit card,
,. "call 1 ~800~213~9796, or pickup an enrollment form at Colleyville Parks and
, ~ecreationDepartment. Costs Range From $115 - $205
,Make Checks payable to: Science Adventures Mail registration form
. 'and fee to: 15302 Pipeline Lane 1 Huntington Beach, CA 92649
"'0.'
..........
.i~;.J,.,/ .
BC Friday, April 30, 1999
'........w..-"'-<
SPECIAL COLLEYVILLE ISSUE
NEWS & TIMES
~I PARKS AND RECREATION, PROGRAMS AND ACTIVITIES
~ll(/) fOR JUNE THROUGH JULY
'texe*
SKYHAWi<SSUMMER SPORTS PROGRAMS
Sport Dates
Soccer July 26-30
Baseball July 19-23
Softball ,July 19-23
Basketball June 14-18
Mini-Hawk June 14-18
Mini-Hawk J
Location
Time
Ages
6-14
6-12
6-12
6-14
4-7
4-7
14
Fee
$85
$85
$85
$85
$79
$79
,$79
Roller
Hockey
Golf ,du y 26-
Flag / June 28-July 2 Colleyville Middle School 9am-noon
Football
Registration forms are available at. CV Parks & Recreation Department or ca~1 Skyhawks 1-800-804-3509
$79
$79
SUMMER TENNIS PROGRAMS
SESSION I: June 7-25 SESSION II: July 5-30
'SESSION III: August 2-13,
8:00-8:30 a.m. Mon., Wed., Fri.
8:30;9:30'a.m. Tues., Thurs.
8:3 Man d. Fri.
$1,11
$ 92
$129
132
8
2
8
96
.1
MODELING POISE & ETIQUETTE CLINICS
For young ladies ages 8~12 to learn modeling, skina~d hair care, and fashion.;
P~ise & Ettiqutte- Monday, 5:30-6:30 pm . Modeling- Monday 6:30-7:30 pm
Classes are $55 each OR package including both courses, only $100
Ages '-,2, and lJP' to learnrnodeling, skin and hair care, and fashion.
Poise &,' ~ttiqutte~ Saturday' 2:00-3:00 pm . Wardrobe- Saturday 3:00-4:00 pm
,Modeling- Saturday, 4:,00-5:00 pm . Make~Up and Hairstyling Saturday 5:00-6:00 pm
',' ; , Classes are $55 eac:h ,OR package including ALL courses, only $200
Two Four Week Sessions Are Available: '
May 3rd thru May 29th and .July 5th thru .July 31 st
, Register ,at Colleyvllle Parks & R,ecreation Department
Instructor Robin Levine holds a degree in fashion merchandising and has been
modeling for ten years throughout the United States and Japan
,
. (
SCIENCE SUMMER DAY CAMPS
Day C~mp 9-3:30 · Half DayCamp 9-Noon
. Fabulous Physics Factory Camp . Space & Rocketry Camp · Fins & Fangs Camp
,June7-June 11,and July 12-July 16 June 14-June 18 and July 19-July 23 June 21-June 25
. X~Treme Science Camp · Awesome Adventure Park Camp
July 5-J~ly 9 " ' " June 28- July 3
, ,
!
,For questions or enrollment by telephone, with a Mastercard or Visa credit card,
, "" call 1 ~800:,213~9796 or pick up an enrollment form at Colleyville Parks and
· ':,,1';' ' F,lecreationDepartment. Costs Range From $115 ~ $205
.,Make Checks. payable to: Science Adventures Mail registration form
, , and fee to: 15302 Pipeline Lane, Huntington Sesch, CA 92849
~".,
BC
. Friday, April 30, 1999 SPECIAL COLLEYVILLE ISSUE
NEWS & TIMES
rFV,eC"YO( PARKS AND RECREATION PROGRAMS AND ACTIVITIES
~. ll<:e1 J J'
fOR UNE THROUGH UL Y
l"nxe6
SKYHAWi<S SUMMER SPORTS PROGRAMS
4-...:.:-..... .
. < ,'. .,.
'............"'-.... .
Fee
$85
$85
$85
$85
$79
$79
.$79
Roller
Hockey
Golf
Flag
Football
Registration forms are available at,CV Parks & Recreation Department or ca~1 Skyhawks 1-800-804-3509
MODELING POISE & ETIQUETTE CLINICS
For y.ou,ng ladles, ages 8~12 to learn modeling, skin and hair care, and fashion.;
Poise & Ettiqutte- Monday, 5:30.-6:30. pm . Modeling- Monday 6:30.-7:30. pm
, Classes are $55 each OR package including both courses, only $100. '
Ages '.,2. and UPto learn modeling, skin and hair care, and fashion.
Poise. & i:::ttiqutte-' Saturday' 2:0.0.-3:0.0. pm . Wardrobe- Saturday 3:0.0.-4:0.0 pm
, Modeling- Saturday,. 4:0.0.-5:0.0. pm . Make~Up and Hairstyling Saturday 5:0.0.-6:0.0. pm
t '.' . CI~ssesare$55 e~ch OR package including ALL courses, only $20.0
Two Four Week Sessions Are Available: '
May 3rd thru ~ay 29th and July 5th thru Juty 31 st
'Register at Colleyvllle Parks & Recreation Department
Instructor Robin Levine holds a degree in fashion merchandising and has been
modeling for ten years throughout the United States and Japan
Sport
Soccer
Baseball
Softball
Basketball
Dates
July 26-30
July 19-23
July 19-23
June 14-18
Location
Time
Ages
6-14
6-12
6-12
6-14
4-7
4-7
'-14
.{t",
$79
$79
$111
$ 92
$129
132
8
32
8
196
j
. :
SCIENCE SUMMER DAY CAMPS
Day Camp 9-3:30 · Half DayCamp 9-No.on
. Fabulous Physics Factory Camp · Space & Rocketry Camp · Fins & Fangs Camp
,June7-June 11 and July 12-July 16 June 14-June 18 and July 19-July 23 June 21-June 25
'X~Treme Science Camp . Awesome Adventure Park Camp
July 5-July 9 ,'. June 28- July 3
For questions or enrollment by telephone with a Mastercard o.r Visa credit card,
;,.caIl1~800~213~9796.or pick up an enrollment form at Colleyville Parks and
";i.! ' 8ecreatio.nDepartment. Costs Range From $115 ~ $205
; ..Make Checks payable to: Science Adventures Mail registration form
" and fee to: 15302 Pipeline Lane, Huntington Beach, CA 92649
'i:
9am-noon
"
SUMMER TENNIS PROGRAMS
SESSION I: June 7-25 SESSION II: July 5-30
SESSION III: August 2-13
8:00-8:30. a.m. Mon., Wed., Fri.
8:30.-9:30. a.m. Tues., Thurs.
:3 - . 0. a. . Fri.
T H: 1:' A S T TAR RAN 'I'
)r.t~Star.!felegram
SATURDAY, APRIL 24, 1999
~--
www.star-telegram.com
'Where The West Begins'
50 CENTS
b/FW to compete for roads funding
The airport plans
to vie against cities
for federal money
in hopes of financ-
ing 12 projects
intended to ease
traffic flow.
By GORDON DICKSON
Slar-Telegram Staff Writer
DIFW AIRPORT - For much of
the past three decades, motorists have
used a web of freeways, thoroughfares
and farm roads to navigate around the
sprawling DallasIFort Worth Airport
But if airport officials get their way,
motorists may find it easier to get
through D/FW's 18,000 acres.
D/FW plans to compete with Metro-
plex cities for federal funding managed
by the North Central Texas Council of
Governments.
Although $300
million will be
on traffic available in the
area, the council expects the cities to
submit requests totaling $4 billion.
More than 90 percent of the requests
will be turned down, a council of gov-
ernments official said,
The airport probably could make a
good case for funding, said Michael
Morris, director of transportation for
the council of governments. But, he
said, the allport faces an uphill battle
because of the fierce competition.
''We have a huge financial shortfall.
(More on AJRPORT on Page 22A)
AIRPORT
From Page lA
We have a backlog in meeting the
needs'of the region," he said.
"Mobility across the airport is very
important to us, However, everyone
else in the region will be sending
projects to us.>'
DfFW's 12 proposed projects
include connecting Mid-Cities
Boulevard in Euless to Walnut Hill
Lane in Irving.
Another project calls for 40th
Street in D/FW to be extended to
connect Harwood Road in Euless to
Northgate Drive in Irving, which
airport officials say could lead to
roadside conunercial development.
The airport recently reached rev-
enue-sharing agreements with
Euless and Irving.
One project on the north side of
the airport would connect Main
Street in Grapevine with Freeport
Parkway in Irving by extending
North Airfield Drive. That project
could include a tunnel under the
allport's planned eighth runway.
The airport will request an
unspecified amount of money for
the projects from the council of
governments, D/FW officials said
Thursday night during a meeting of
the airport's regional transportatipn
committee.
This will be the first time the air-
port has made a big-time pitch for
highway funding controlled by the
council of governments, D/FW
Executive Director Jeff Fegan said.
1ypically, D/FW depends on dif-
ferent forms of federal funding or
on' airport revenue bonds to
improve roads. Those projects usu-
ally are intended to improve traffic
flow in and out of -:-- not across -'
the airport:
"Honestly, we have not had a lot
of luck [with area highway fund-
ing[, but the congestion is getting to
the point where they [the road pro-
jects] make a lot of sense," Fegan
said. "We are real good at federal
funding. The [area] highway fund-
ing we are new at."
The money that tlle allport will
iU/FWt~all~p(jrlatid.i'i~Pte
~ The North Central Texas Council of Governments
" will decide by late summer whether to fund 12
, road projects on D/FW Airport property, Cities
In the Metroplex have until May 14 to submit
applications for hi~h;vay funding,
request - called T-2l funding-
was created last year by Congress
in the Transportation Equity Act for'
the 21st Century. That law set aside
federal money to be given to the
states for local highway projects, as
, determined by regional agencies.
North Texas cities have, until
May 14 to submit funding requests.
The council of governments will
determine in late summer which
projects to fund, Moms said,
Max Wells, an airport regional
transportation committee member,
suggested that airport officials seek
the blessing of neighboring cities.
"We ought to have a talk with
each city and see if they will be
. joint sponsors with us," he said,
News of the allport's intentions
received mixed responses from
cities.
Grapevine City Manager Roger
Nelson said the city needs another
east-west passageway 'but he
believes that expansion of Texas
114 should be a higher priority.
"It sounds like some of those
airport roads are going to be benefi-
cial to Grapevine, and that's great.
But we're not going to be support-
ive of any road if it takes money
away from getting 114 worked on,"
he said.
Irving Mayor Morris Parrish
said he generally supports the air-
port's plans.
However, IrviJ;lg opposes using
Northgate Drive as a connector and
would request that it be removed
from the plans, he said.
"We want to leave Northgate
alone," Panish said. "It's curvilin-
ear and has trees in the median."
Irving officials have asked the
council of governments to study the
potential effects of the airport's
plans on Walnut Hill Lane, he said.
But generally, Panish said, "I do
believe it is important for us to
work closely with the airport. I
think it's appropriate that they com-
pete with the rest of us" for high-
way funding,
T H ~'E A S T TAR RAN 'I'
)~"b.Star-Telegram
SATURDAY, APRIL 24, 1999
-'--.- .....
www.star-telegram.com
'Where The West Begins'
SO CENTS
D/FW to compete for roads funding
The airport plans
to vie against cities
for federal money
in hopes of financ-
ing 12 projects
intended to ease
traffic flow.
BY GORDON DICKSON
Star. Telegram Staff Writer
DIFW AIRPORT - For much of
the past three decades, motorists have
used a web of freeways, thoroughfares
and farm roads to navigate around the
sprawling DallasIFort Worth Airport.
But if airport officials get their way,
motorists may find it easier to get
through D/FW's 18,000 acres.
D/FW plans to compete with Metro-
plex cities for federal funding managed
by the North Central Texas Council of
Governments,
Although $300
million will be
on traffic available in the
area, the council expects the cities to
submit requests totaling $4 billion,
More than 90 percent of the requests
AIRPORT
From Page IA
We have a backlog in meeting the
needs of the region," he said,
"Mobility across the airport is very
important to us. However, everyone
else in the region will be sending
projects to us,"
D/FW's 12 proposed projects
include connecting Mid-Cities
Boulevard in Euless to Walnut Hill
Lane in Irving.
Another project calls for 40th
Street in DIFW to be extended to
connect Harwood Road in Euless to
Northgate Drive in Irving, which
airport officials say could lead to
roadside commercial development.
The airport recently reached rev-
enue-sharing agreements with
Euless and Irving.
One project on the north side of
the airport would connect Main
Street in Grapevine with Freeport
Parkway in Irving by extending,
North Airfield Drive. That project
could include a tunnel under the
airport's planned eighth runway.
The airport Will request an
unspecified amount of money for
the projects from the council of
governments, DIFW officials said
Thursday night during a meeting of
the airport's regional transportatipn
committee,
This will be the first time the air-
port has made a big-time pitch for
highway funding controlled by the
council of governments, D/FW
Executive Director Jeff Fegan said,
Typically, D/FW depends on dif-
ferent fonus of federal funding or
on' airport revenue bonds to
improve roads. Those projects usu-
ally are intended to improve traffic
flow in and out of -,- not across -'
the airport.
'''Honestly, we have not had a lot
of luck [with area highway fund-
ing[, but the congestion is getting to
the point where they [the road pro-
jects] make a lot of sense," Fegan
said. "We are real good at federal
funding. The [area] highway fund-
ing we are new at."
The money that the airport will
will be turned down, a council of gov-
ernments official said,
The airport probably could make a
good case for funding, said Michael
Morris, director of transportation for
tile council of governments. But, he
said, the airport faces an uphill battle
because of the fierce competition.
"We have a huge financial shortfall.
(More on AIRPORT on Page 22A)
;P/FWt~aI1SPbrtati(miQiAt .
') The North Central Texas Council of Governments
" will decide by late summer whether to fund 12
: road projects on DIFW Airport property, Cities
in the Metroplex have until May 14 to submit
applications for highW?yfunding,
request - called T-21 funding-
was created last year by Congress
in the Transportation Equity Act for
the 21st Century. That law set aside
federal money to be given to the
slates for local highway projects, as
, detennined by regional agencies,
North Texas cities have until
May 14 to submit funding requests,
The council of governments will
determine in late summer which
projects to fund, Morris said,
Max Wells, an airport regional
transportation committee member,
suggested that airport officials seek
the blessing of neighboring cities.
"We ought to have a talk with
each city and see if they will be
, joint sponsors with us," he said.
News of the airport's intentions
received mixed responses from
cities.
Grapevine City Manager Roger
Nelson said the city needs another
east-west passageway' but he
believes that expansion of Texas
114 should be a higher priority.
Star-Telegram/JOHN T. VALLl<::5
"It sounds like some of those
airport roads are going to be benefi-
cialto Grapevine, and that's great.
But we're not going to be support-
i ve of any road if it takes money
away from getting 114 worked on,"
he said.
Irving Mayor Morris Parrish
said he generally supports the air-
port's plans.
However, Irving opposes using
Northgate Drive as a connector and
wolild request that it be removed
from the plans, he said,
"We want to leave Northgate
alone," Parrish said. "It's curvilin-
ear and has trees in the median."
Irving officials have asked the
council of governments to study the
potential effects of the airport;s
plans on Walnut Hill Lane, he said.
But generally, Parrish said, "I do
believe it is important for us to
work closely with the airport. I
think it's appropriate that they com-
pete with the rest of us" for high-
way funding.
r H' IE A S T TAR RAN
)r,~hStar.!felegram
SATURDAY, APRIL 24,1999
L..o. _.... __~
www.star-telegram.com
'. .1
'Where The West Begins'
50 CENTS
D/FW to compete for roads funding
The airport plans
to vie against cities
for federal money
in hopes of financ-
ing 12 projects
intended to ease
traffic flow.
BY GORDON DICKSON
Star~Te.legram StaffWriler
DIFW AIRPORT - For much of
the past three decades, motorists have
used a web of freeways, thoroughfares
and fann roads to navigate around the
sprawling DallaslFort Worth Airport.
But if airport officials get their way,
motorists may find it easier to get
through DlFW's 18,000 acres,
DIFW plans to compete with Metro-
plex cities for federal funding managed
by the North Central Texas Council of
Governments.
Although $300
million will be
on traffic available in the
area, the council expects the cities to
submit requests totaling $4 billion.
More than 90 percent of the requests
will be turned down, a council of gov-
ernments official said,
The airport probably could make a
good case for funding, said Michael
Morris, director of transportation for
tlle council of governments. But, he
said, the airport faces an uphill battle
because of the fierce competition.
"We have a huge financial shortfall.
(More on AIRPORT on Page 22A)
AIRPORT
From Page lA
We have a backlog in meeting the
needs of the region," he said,
"Mobility across the airport is very
important to us, However, everyone
else in the region will be sending
projects to us,"
D/FW's 12 proposed projects
include connecting Mid-Cities
Boulevard in Euless to Walnut Hill
Lane in Irving,
Another project calls for 40th
Street in DIFW to be extended to
connect Harwood Road in Euless to
Northgate Drive in Irving, which
airport officials say could lead to
roadside commercial development.
The airport recently reached rev-
enue-sharing agreements with
Euless and Irving.
One project on the north side of
the airport would connect Main
Street in Grapevine with Freeport
Parkway in Irving by extending
North Airfield Drive. That project
could include a tunnel under the
airport's planned eighth runway.
The airport will request an
unspecified amount of money for
the projects from the council of
governments, DIFW officials said
Thursday night during a meeting of
the airport's regional transportatipn
committee. '
This will be the first time the air-
port has made a big-time pitch for
highway funding controlled by the
council of governments, D/FW
Executive Director Jeff Fegan said.
Typically, DIFW depends on dif.
ferent forms of federal funding or
on' airport revenue bonds to
improve roads. ThoSe projects usu- '
ally are intended to improve traffic
floW in and out of....,... not across -
the airport.
"Honestly, we have not had a lot
of luck [with area highway fund-
ing[, but the congestion is getting to
the point where they [the road pro-
jects] make a lot of sense," Fegan
said. "We are real good at federal
funding: The [area] highway fund-
ing we are new at."
The money dlat the ailport will
.. OlFWtfar1~p~rtati6rtfiOlPt
" The North Central Texas Council of Governments
will decide by late summer whether to fund 12
road projects on D/FW Airport property, Cities
in the Metroplex have until May 14 to submit
applications for high~ay funding.
request - called T-21 funding -
was created last year by Congress
in the Transportation Equity Act for
the 21st Century, That law set aside
federal money to be given to the
states for local highway projects, as
, determined by regional agencies.
North Texas cities have, until
May 14 to submit funding requests.
The council of governments will
determine in late summer which
projects to fund, Morris said.
Max Wells, an airport regional
transportation committee member,
suggested that airport officials seek
the blessing of neighboring cities.
"We ought to have a talk with
each city and see if they will be
joint sponsors with us," he said.
News of the airport's intentions
received mixed responses from
cities.
Grapevine City Manager Roger
Nelson said the city needs another
east-west passageway' but he
believes that expansion of Texas
114 should be a higher priority,
Star-Telegram/JOHN T. VALLES
"It sounds like some of those
airport roads are going to be benefi-
cial to Grapevine, and that's great.
But we're not going to be support-
ive of any road if it takes money
away from getting II4 worked on,"
he said.
Irving Mayor Morris Parrish
said he generally supports the air-
port's plans.
However, Irving opposes using
Northgate Drive as a connector and
would request that it be removed
from the plans, he said.
"We want to leave Northgate
alone," Parrish said. "It's curvilin-
ear and has trees in the median."
Irving officials have asked the
council of governments to study the
potential effects of the airport's
plans on Walnut Hill Lane, he said.
But generally, Parrish said, "I do
believe it is important for us to
work closely with the airport. I
think it's appropriate that they com-
pete with the rest of us" for high-
way funding.
~~i\~~;~lit~1;;~;~~:;,,':"<:'r,ft~ ,~...
::'PARKSANDRECREATION .DEPARTMENT
< .;
AGENDA ITEM
Apprevat of the March 1, 1999 Minutes
DiSGussien~~dcensideratien fer Eagle Sceut Preject
" ,../ ':-. .
Disqussienand Consideratien .of Tree Beard Recemmendatien
Recrea~ie9, Athiet.ics and Tennis Reperts
, '
':'Park'qperation~, and Capital Imprevement Status Repert '
~""'-.
..:< ;;~~'~':~'~",,'\: ~~'<'~:'';
~:..'..~q>;:f;""'; ;'.:.i'_~:\~,
":;.~1. :"._~'., t'.~_~~, ',-, .
~~llltlJ~~J;:si;)~,~ii~,t~:..;,:; .... . '. '." ., . .'. ..... '.' .
~::~\f;~;;:~;'):'<:\~(Thi~tim~is~il<>c~ted'.forcitiz~ns to informallyaddre~s th,e Boar~ on ~atters: not' on the' agenda that require no formal
/;1'~;;:;":":~:J~:::aption>Each presentation will bedimited to a,m,aximumof fiye(5) ':f!inutes. B?ard members may not ,respond to citizens who
ir
,-"','
',5109 Bransford Road
'Yo, . .~.O.:'Bo?C;.185-,:'
.. ,Cql\eyville, Texas 76034
. 6S6-PARK
,Metro:' (817r498~4749 ,
" -Fax: (817)577-1986