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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-8/9/1999 Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 9, 1999 7:00 p.m. . For the meeting conducted at the Park Annex located at 5109 Bransford Road I AGENDA I I NUMBER AGENDA ITEM 1. Call to Order 2. Approval of theJu ne 7, 1999 Minutes 3. Discussion and Consideration for Eagle Scout Project . 4. Discussion and Consideration of Proposed Master Plan for Bransford Park 5. Discussion and Consideration of Proposed Concept Plan for Pleasant Run Property . . 6. Recreation, Athletics and Tennis Reports 7. Park Operations and Capital Improvement Status Report . 8. Citizen Comments/Presentations Regarding Items Not on the Agenda* 9. Staff Reports . 10. . Adjournment . . . . *(This time is allocated for citizens to informally address the Board on matters not on the agenda and that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) . I certify that the above agenda was posted en the bulletin board at City Hall on August 4, 1999. d. 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 Fax: (817) 577-1986 Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, June 7,1999 6:30 p.m. Chair Bill Recker called the meeting to order at 7:55 p.m. on Monday, June 7, 1999, at the Parks and Recreationoffice. ROLL CALL: Members: Chair Bill Recker, Councilman Nelson Thibodeaux, Mike Billings, Ken Crooks, Dan Witte and Laura Travis Absent: Rich Hendler, Vince Rosen, and Joe Noorlag Staff: Dianne McWethy, Assistant City Manager, Monica Walsh, Par:ks and Recreation Manager, and Cynthia Singleton, Office Assistant 1. Call to Order 2. Approval of the May 3, 1999 Parks and Recreation Advisory Board Minutes Ken Crooks moved and Mike Billings seconded the motion to approve the May 3, 1999 Parks and Recreation Advisory Board minutes. The vote was unanimous. 5109 Bransford Road P.O. Box 185 Colleyville. Texas 76034 656-PARK Metro: (817) 498-4749 ~"'Y' (A 17' &;77-1 qAF\ Parks and Recreation Advisory Board Minutes June 7, 1999 Page 2 3. Discussion and Consideration of Colleyville Economic Development Corporation Capital Improvement Program (CEDCCIP) Funding for Little Bear Creek Trail Expansion Grant Application Mike Billings motioned to approve the Little Bear Creek Trail Extension grant application submittal with local match from the Colleyville Economic Development Corporation Capital Improvement Program (CEDCCIP). Dan Witte seconded and the vote was unanimous. 4. Citizen Comments/Presentations Regarding Items Not on the Agenda None 5. Adjournment DRAFT . .\. PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, June 7,1999 6:30 p.m. called the meeting to order at 7:55 p.m. on Monday, June 7, and Recreation office. .. ROLL CALL: Members: Chair Bill Recker, Councilman Nelson Thibodeaux, Mike Billings, Ken Crooks, Dan Witte and Laura Travis Absent: Rich Hendler, Vince Rosen and Joe Noorlag Staff: Dianne McWethy, Assistant City Manager, Monica Walsh, Parks and Recreation Manager, and Cynthia Singleton, Office Assistant May 3, 1999 Parks and Recreation Advisory Board Ken Crooks moved and Mike Billings seconded the motion to approve the "./ May 3, 1999 Parks and Recreation Advisory Board minutes. The vote was ..unanimous. ". " , ~ Parks and Recreation Advisory Board Minutes June 7, 1999 Page 2 3. Discussion and Consideration of Colleyville Economic Development Corporation Capital Improvement Program (CEDCCIP) Funding for Little Bear Creek Trail Expansion Grant Application l\IIike Billings motioned to approve the Little Bear Creek Trail Extension grant application submittal with local match from the Colleyville Economic Development Corporation Capital Improvement Program (CEDCCIP). Dan Witte seconded and the vote was unanimous. 4. Citizen CommentslPresentations Regarding Items Not on the Agenda* . , None "" '. '.' : aty of Colleyville Parks and Recreation Department ~MI AGENDA BRIEFING Meeting 7/19/99 Agenda # 3 Department: Parks and Recreation Subject: Discussion and Consideration for Eagle Scout Project Background On July 13, 1999, David Gowdy notified the city that his son, Stephen Gowdy, has developed an Eagle Scout project for construction improvements to the Veteran's Memorial at Sparger Park. (See attached.) Stephen Gowdy plans to attend the July 19 Parks and Recreation Advisory Board meeting to provide an overview of his project and answer any questions. Recommendation Consideration of approval of the Eagle Scout Project as developed by Stephen Gowdy. o Discussion Only o Infonnation Only o Procedural Change o Possible aty Coundl Policy Recommendation Page -1- of ~ Oty of Colleyville Parks and Recreation Department ~M' AGENDA BRIEFING Meeting 7/19/99 Agenda # 4 Department: Parks and Recreation Subject: Discussion and Consideration of Proposed Master Plan for Bransford Park Background On March 31,1999, the Bransford Park Master Plan Committee met with Clyde Rountree of Carter & Burgess to review concept plans for Bransford Park. Concept plans were developed from the committee's input discussed at the last meeting. Three concept plans were shown to the group for discussion. Concept 1 Native garden area, train museum and parking. Concept 2 Trail, native wildflower area, garden and period workshop area. Concept 3 Open space, landscape buffer and parking. After discussing revisions to the concept plans, Clyde Rountree sent another concept plan to staff. Staff mailed the plan to the committee. The committee met on June 23 and June 30 with Larry O'Flinn of Carter & Burgess to discuss and finalize the proposed concept plan which will be reviewed at the Public Meeting and Parks and Recreation Advisory meeting on July 19. Recommendation Staff recommends Parks and Recreation Advisory Board consider Bransford Park Concept Plan for approval and recommendation to the City Council. ACTION TO BE TAKEN o Discussion Only o Infonnation Only o Procedural Change g Possible Oty Council Policy Recommendation Page ~ of ----.L Oty of Colleyville Parks and Recreation Department ~M' AGENDA BRIEFING Meeting 7/19/99 Agenda # 5 Department: Subject: Parks and Recreation Discussion and Consideration of Proposed Concept Plan for Pleasant Run Property On July 1, 1999, the Pleasant Run Property Advisory Committee met with Karl Bieberstein, of Newman, Jackson, and Bieberstein Landscape Architects, to review concept plans for the 11.47 acres located next to Crown of Life Church on Pleasant Run Rd. The Texas Parks and Wildlife Department requires a concept plan, boundary map and environmental assessment of the property when applying for a waiver. Concept plans were developed from the committee's input discussed at the last meeting. Three concept plans were shown to the group for discussion. Concept Plan 1- One regulation size lighted football field/practice soccer field, two other areas 300 x 200 for practice soccer fields. These areas could be striped for as many soccer fields as needed. Parking is provided for 172 cars with a separate ingress/egress drive to Pleasant Run Rd. There is also possible restroom/pavilion and hike and bike trail in this plan. Concept Plan 2- One baseball field and two 300 x 200 areas for practice soccer fields. This plan would create parking limitations with ingress/egress and reduce parking spaces due to the dimensions of the baseball field. Concept Plan 3- Football field, baseball field and a soccer field. The proposed baseball field is smaller than what the Colleyville Baseball Association originally requested. It also has some limitations on the left field distance due to the dimensions. All plans show a proposed trail/drive connecting the existing Pleasant Run Soccer Complex to the proposed Pleasant Run property. After the group discussed all the options they voted to recommend Concept Plan 1 to the Parks Board for their approval at their July 19th meeting. All youth associations were represented at the meeting. Everyone but the baseball representative voted for Concept Plan 1. Recommendation Staff recommends Parks and Recreation Advisory Board consider Pleasant Run Property Concept Plan 1 for approval and recommendation to the City Council. ACTION TO BE TAKEN o Discussion Only o Infonnation Only o Procedural Change 19' Possible Oty Coundl Policy Recommendation Page -L- of -L- Oty of Colleyvil/e Parks and Recreation Department ~M' AGENDA BRIEfiNG Meeting 7/19/99 Agenda # 6 Department.' Parks and Recreation Subject: Recreation, Athletics and Tennis Report ecreation June and July have been busy months with the start of summer camps and programs. Participants Revenue May June July Science Adventures 0 159 141 $45,000.00 Skyhawks Sports Camps 0 130 32 $12,798.00 Modeling 9 9 0 $475 Facility Reservations 17 8 11 $0 China Painting 2 0 0 $80 Piano 8 0 0 $440 Kindeready 12 0 0 $540 Totals 48 306 184 $59,333 The department worked with other cities to present the 5th annual Northeast Family Fourth. The event took place on July 4 at Tarrant County College Northeast campus. Entertainment and fireworks were on display. The department staff participated in the Northeast RecFest on July 17, with other Parks and Recreation Departments at North Hills Mall. The event promoted July as National Parks and Recreation Month. Science Adventures showcased some of their programs. The department staff has been meeting with the Grapevine-Colleyville Independent School District regarding new programs and the use of school facilities. The G-CISD Continuing Education Department is investigating the possibility of transferring their recreation/sports programs to Grapevine and Colleyville Parks and Recreation departments. ACTION TO BE TAKEN o Discussion Only [Q" Information Only o Procedural Change o Possible Oty Council Policy Recommendation Page~of~ Parks and Recreation Advisory Board July 19, 1999 Page 2 of 3 The department staff met with Arts Council of Northeast Tarrant County to discuss and set-up Masterworks Concert Series in the fall/winter at the Community Center. The department staff is currently working on the preparation of fall/winter programs. Athletics Participants Revenue Month Track Program 83 $6,150.00 June Volleyball Camp 89 $5,400.00 July Totals 172 $11,625.00 The Colleyville Softball Association and the Parks and Recreation Department cosponsored the Annual Julie Phillips Memorial Softball Tournament June 11-12. The tournament attracted 13 teams from the DFW area and raised over $6,000 for Cooks Children Hospital. The cities of Grapevine and Colleyville hosted the Basketball Congress International (BCI) tournament July 3 through July 7 with over 200 teams participating. The city utilized the gym facilities at Colleyville Heritage High School, Colleyville Middle School and Colleyville Heritage Middle School. Staff worked the regional Texas Amateur Athletic Federation Track meet at Mansfield North High School on July 10. The City of Colleyville Parks and Recreation Department along with other area departments are in the process of bidding on the 2003-04 Texas Amateur Athletic Federation Games of Texas. City of Colleyville finished 2nd in Corporate Challenge out of 6 teams in our division. Spring youth sports leagues finished their seasons in May and June. Colleyville Soccer Association finished in May and Colleyville Baseball Association and Colleyville Girl's Softball Association completed their spring seasons in June. Colleyville Baseball Association conducted post-season tournaments in June and July. Upcoming programs are Premier All-Star Basketball Camp, Texas Amateur Athletic Federation Games of Texas in Waco, and Skyhawks Baseball, Softball, Soccer and Golf Camps. Parks and Recreation Advisory Board July19,1999 Page 3 of 3 Tennis During the month of June, 50 youth registered for tennis and 42 customers have registered for July classes. Camps have also been held in the evenings for youth and adults. A youth camp took place July 12-16. An adult camp will take place July 19-23, and an additional youth camp will be held July 26-30. Free for All Tennis Lessons were held June 18. May June July Participants 36 50 42 Revenue $1,930.00 $5,506.00 $3,459.00 Totals 128 $10,895.00 Total Program Revenue $81,853.00 City of Co//eyvi//e Parks and Recreation Department =M' AGENDA BRIEFING Meeting Agenda # 7/19/99 7 Department: Subject: Parks and Recreation Park Operations and Capital Improvement Status Report BRANSFORD PARK MASTER PLAN Project description: Development of Master Plan for site Consultant: Carter & Burgess Contractor: N/ A Status: Proposed concept plan developed Substantial completion: August 1999 LITTLE BEAR CREEK TRAIL EXTENSION Project description: Provide city assistance with grant applications Consultant: Bowman-Melton Associates Contractor: N/A Status: Public Meeting was held May 26 Substantial completion: July 1999 SHADE STRUCTURES AT CITY PARK & PLEASANT RUN PARK Project description: Shade structures at City Park and Pleasant Run Park Consultant: Carter and Burgess Contractor: Shade Concepts, Inc. Status: Contractor on site Substantial completion: July 1999 ACTION TO BE TAKEN o Discussion Only g Information Only o Procedural Change o Possible City Council Policy Recommendation Page~of~ Parks and Recreation Advisory Board July 19, 1999 Page 2 of 4 PARKS RECREATION OPEN SPACE MASTER PLAN Project description: Consultant: Contractor: Status: Substantial completion: July 26 August 6 August 13 August 20 August 25 August 26 August 31 Sept. 13 Sept. 21 Plan to guide park development for the future Carter & Burgess N/A See schedule below September 1999 Park Master Plan Schedule City returns Action Plan to Carter & Burgess with comments Carter & Burgess sends draft expenditure plan to city City returns expenditure plan to Carter & Burgess with comments Carter & Burgess sends preliminary Master Plan for staff/Park Board/Task Force review 6:30 - 9:30 p.m. Community Center 6:30 - 9:30 p.m. Community Center Public Meeting #2 Park Board/Task Force discussion on plan City returns preliminary Master Plan to Carter & Burgess with comments 7:00 - 9:00 p.m. 7:00 - 9:00 p.m. Park Annex Park Board Approval of Plan City Council Approval of Plan Council Chamber PLEASANT RUN AND SPARGER PARK RESTROOM PROJECTS Project description: Consultant: Contractor: Status: Substantial completion: Restroom/Concession building at Pleasant Run Soccer Complex. Restroom building at Sparger Park Carter and Burgess McWilliams Enterprises Contractor on site July 1999 Parks and Recreation Advisory Board July 19, 1999 Page 3 of 4 COTTONBEL T TRAIL Project description: Design of Cotton belt Trail Consultant: Mesa Design Group Contractor: N/A Status: First submittals sent to TXDOT Substantial completion: Beginning of 2000 PLEASANT RUN PROPERTY Project description: Design of concept plan Consultant: Newman, Jackson, Bieberstein Landscape Architecture Contractor: N/A Status: Proposed concept plan developed Substantial completion: August 1999 Other Park Projects: Wood briar Park - Leadership Colleyville completed construction of the pavilion in June. Eric Steele, Eagle Scout completed the arbor at Woodbriar Park in June. The playground equipment was also installed in June. On June 1, 1999, City Council awarded the Annual Ground Maintenance Contract to Landscape Resources, Inc. in the amount of $239,053.82 to provide services during the time period of June 1999 through May 2000. This is a major step in our parks maintenance division in reducing overtime. The scope of services have increased dramatically allowing enhancements such as a regular mowing schedule, timely chemical applications and a horticultural schedule. Aesthetics of parks will improve and citizen satisfaction will increase. Parks and Recreation Advisory Board July 19,1999 Page 4 of 4 Sparger Park Bridge Cost Itemization - The $11,997.41 will be transferred from the Voluntary Park Fund to Public Works account number 001-33-6319 for the construction of the bridge. See attached. L.D. Lockett Park - Staff is researching cost estimates for the facility including but not limited to HVAC system, lighting, grass, parking surfaces and irrigation system. Staff will finalize these costs and submit them at the next Parks Board meeting. MEMORANDUM To: Dianne McWethy, Assistant City Manager From: ~ Randy Brown, Public Works Manager Date: May 26, 1999 Subject: Sparger Park Bridge Replacement - Final Cost Itemization Attached is a tabular itemization of all costs incurred by Public Works and charged to account number 001-33-6319, Street Resurfacing, during the construction of the Sparger Park bridge. All of the invoices are identified by invoice number, date, vendor and dollar amount. If you need a copy of the actual invoice I can make a duplicate of Public Works copies or obtain a copy of Finance Department records for you. Cf) ...J <( I- o l- I- Cf) o () w (9 o 0:: OJ ~ 0:: <( 0.. ~ W (9 ~ <( a.. 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CD N ..... .... .... c: 0 r:: 'iii '> 'b :c .... "0 .c c: <( :J .Q ~ fJ) c: -; ti 'b U) .~ OJ "0 OJ s: fJ) c:( .r:: Cl ,1g ~ III c: U) "0 .... J: (5 c: c: g OJ "0 OJ u 'b ..c: rg c:( > "0 - "0 0 :c .... c:( c: 0 <( ...., "0 U) OJ .... O'l III U) 1::- c:( w .... 0 O'l 'C 1:: OJ ..... "0 :t:: - E U) LO 0 0 .Ql .Ql III rn ro ..... 0 0 .... .... >- >- E (5 '=t ~ ~ ~ ~ ~ ~ NI- '.- @ . ' Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 13, 1999 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the August 9, 1999 Minutes 3. Discussion and Consideration for Eagle Scout Project 4. Discussion and Consideration of Approval to Use Voluntary Park Fund Monies up to $22,000, to Make Improvements to the L.D. Lockett House 5. Discussion and Consideration of Approval to Use Voluntary Park Fund Monies, in the Amount of $41,236, to Serve as a Local Match for the Cottonbelt Trail, Phase II, Grant Application 6. Appointment of Park Board Member(s) to Serve on the McPherson Master Plan Committee 7. Recreation, Athletics, Tennis and Seniors' Reports 8. Park Operations and Capital Improvement Status Report 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 13,1999 7:00 p.m. Page two 9. Citizen Comments/Presentations Regarding Items Not on the Agenda* 10. Staff Reports 11. Adjournmemt *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) 'F a~=~ n::::;hO .,Uobo boa", at City HaU 00 Seplombe,., ,.... Oty of Co//eyvi//e Parks and Recreation Department -Mt Meeting 9/13/99 Agenda # 4 Department: Subject: Parks and Recreation Discussion and Consideration of Approval to Use Voluntary Park Fund Monies up to $22,000, to Make Improvements to the L. D. Lockett House Backqround At the beginning of 1999, staff began plans to enhance the L. D. Lockett house. The goal was to create an aesthetically pleasing frontage and a safe environment for the citizens who use this facility. Staff met with Jim Hampton, senior citizen representative, to review the requested improvements for the L.D. Lockett house. The improvements were prioritized, as follows: Parking lot paving** Sod, irrigation and construction of split rail fence** Tree lighting** HVAC improvements (attic fans & additional insulation)* Porch ceiling repair* I nterior painting (house)* Linoleum for kitchen & restroom areas** Roof repair* Steel front door** Pump house brick repair* Installation of thermal windows** $4,630 $8,420 $1,500 $2,000 $1,000 $2,150 $1 ,300 $ 300 $ 450 $ 500 $2,862 *These items (estimated total cost, $5,950.00) are maintenance items that will be paid for out of Parks general fund. **These items (estimated total cost, $19,162) would require funding from the Voluntary Park Fund. The parking lot paving cost estimate reflects material and equipment rental cost, with labor being provided by Public Works and Parks department employees. Recommendation Staff recommends approval authorizing use of Voluntary Park Fund monies to make im rovements to the L.D. Lockett house for an amount up to $22,000. ACTION TO BE TAKEN 0 Discussion Only 0 Procedural Change o Information Only ItY" PoSSible Oty Council Policy Recommendation Page -L- of -.L City of Co//eyvi//e Parks and Recreation Department -Mf Meeting 9/13/99 Agenda # 5 Department: Subject: Parks Discussion and Consideration of Approval for the Use of Voluntary Park Fund$, in the amount of $41 ,236. to Serve as a Local Match for Cottonbelt Phase" Grant Application Backqround On the basis that the length of the Cottonbelt Trail, as originally estimated in the Phase I grant application was calculated as 3.37 miles. The actual measured distance by the surveying engineers is 4.16 miles. The difference in the length of the trail has resulted in the city having to shorten the length of the trail for Phase I and prepare a supplemental grant application for construction of Phase II. We have been working with Mesa Design Group to complete the final design for Phase I of the Cottonbelt Trail. Preliminary design plans have been submitted to TxDot and DART for their review and comment. The city needs an additional $41, 236 to complete the local match for our application. Recommendation Staff recommends that the Parks and Recreation Advisory Board approve the use of the Voluntary Park Funds, in the amount of $41.236, to serve as a local match for the Cottonbelt Phase II grant application. ACTION TO BE TAKEN o DisQission Only o Infonnation Only o Procedural Change 12" Possible City Coundl Policy Recommendation PageLof~