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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/10/2000 . Texas AGENDA NUMBER 1. 2. 3. 4. 5. 6. 7. 8. PARKS AND. RECREATION DEPARTMENT '. . PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January .10, 2000 . 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA ITEM Call to Order Approval of the November 1, 1999 Minutes Discussion and Consideration of Appointment of Representative to Serve on the Colleyville Tree Board Hecreation, Athletics, Tennis and Seniors' Report Park Operations and Capital Improvement Status Report CitizenComments/Presentations Hegardingltems Not onthe Agenda* Other Informational Items Adjournment *(This time is allocated for citizens to informally address the Bo~rd on matters not on the agenda that require no formal action. Each.presentation wiilbelimited to a maxim,um of five (5) minutes. eoardmembers may not respond to citizens ~ who speak regarding matters not on the agenda.). '. ... .' . .-~ I "rt,fy 'h., 'he .om .g""d. W'"" po,ted on thO .,IIelln .o~,~ .t City "all on J.n"oy 6, 2000~~ .5109 Bransford Road P.O. 80)(185 ColleyviUe, Texas 76034 656~PARK Metro: (817) 498-4749 Fax: (817) 577.1986 city Of: Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, November 1, 1999 7:00 p.m. Chair Bill Recker called the meeting to order at 7:10 p.m. on Monday, November 1, 1999 at the Parks and Recreation office. ROLL CALL: Members: Chair Bill Recker, Mayor Pro Tern Thibodeaux, Mike Billings, Laura Travis, Dan Witte, Vince Rosen and Rich Hendler Absent: Ken Crooks and Joe Noorlag Staff: Dianne McWethy, Assistant City Manager, BarrY LeBaron, Community Development Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor, and Cynthia Singleton, Office Assistant 1. Call to Order 2. Approval of -the October 11, 1999 Parks and Recreation Advisory Board Minutes Dan Witte moved and Vince Rosen seconded the motion to approve the October 11, 1999 Parks and Recreation Advisory Board minutes. The vote was unanimous. 3. Overview of Tree City USA Application Monica Sue Walsh, Parks and Recreation Manager gave an overview of Tree City USA and reported that the City of Colleyville plans to submit an application for re- certification for recognition and designation as a Tree City USA for 1999-2000. 5109 Bransford Road P.O. Box 185 Colleyville. Texas 76034 656-PARK Metro: (817) 498-4749 Parks and ReC?reatlon'Advisory Board Minute.s ' November 1, 1999 4. Discussion and Consideration of Ordinance for Tree Trimming and Removal Barry LeBaron, Community Development Manager, gave an overview of the proposed new ordinance authorizing the removal or trimming of tree limbs over street right-of-ways. 5. Discussion' aradConsideration Of Donation of American Holly Tree at City Park , . Monica Walsh, Parks arid Recreation Manager, reported that an anonymous donor would like to'donate a 22. to 23 foot Anlerican Holly tree to be planted at . City Park forCelebrateColleyyille, Winter Nights, Winter Lights holiday, event to be held December 3-4; 1999. , . Dan Witte moved to'accept the donation of a22 to .23 foot American Holly tree and Laura Ann Travis seconded the motion.. The vote was unanimous. 6. Identify Parks and Recreation Advisory Board Meeting Dfiltes for Year 2000 The Parks . and Recre'ation Advisory Board established the following meeting dates for the year 2000:..,January10, Februaiy7, March6,'April 3, May 1, June 5 July 10, August ,7, September 11, October 2, November 6 and December4. 7. Recreation, Ath,letics, Tennis andSeniors'.Report - . '. - , , Craig Dishl11an,RecreatJonSupervisor, provided an overview of the current and proposed recreation" programs ,and activities available . to' the citizens of Colleyville ~ and the;5UrrOlltid1ng ,arE!as. 8. Park Operations and Capitalhnprovement Status Report Monica Walsh, Parks and-Recreation Manager, presented a st~tus report of current projects. 9. Citizen Comments/Presentations Regarding Items Not on the Agenda* ,None 2 Parks and Recreation Advisory Board Minutes .; ...'- ... , '-. ( .,,' Nov~mber1 ,1999 10. Other Informational Items None 11. .Adjournment Dan Witte motioned to adjourn at 8:10 p.m., Rich Hendler seconded and the vote was unanirnous. 3 DRAFT ca. Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, November 1, 1999 7:00 p.m. Chair Bill Recker called the meeting to order at 7:10 p.m. on Monday, November 1, 1999 at the Parks and Recreation office. ROLL CALL: Members: Chair Bill Recker, Mayor Pro Tern Thibodeaux, Mike Billings, Laura Travis, Dan Witte, Vince Rosen and Rich Hendler Absent: Ken Crooks and Joe Noorlag Staff: Dianne McWethy, Assistant City Manager, Barry LeBaron, Community Development Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor, and Cynthia Singleton, Office Assistant 1. Call to Order 2. Approval of the October 11, 1999 Parks and Recreation Advisory Board Minutes Dan Witte moved and Vince Rosen seconded the motion to approve the October 11, 1999 Parks and Recreation Advisory Board minutes. The vote was unanimous. 3. Overview of Tree City USA Application Monica Sue Walsh, Parks and Recreation Manager gave an overview of Tree City USA and reported that the City of Colleyville plans to submit an application for re- certification for recognition and designation as a Tree City USA for 1999-2000. 5109 Bransford Road P.O. Box 185 Colieyville, Texas 76034 656-PARK Metro: (817) 498-4749 Fax: (817) 577-1986 Parks and Recreation Advisory Board Minutes November 1,1999 4. Discussion and Consideration of Ordinance for Tree Trimming and Removal Barry LeBaron, Community Development Manager, gave an overview of the proposed new ordinance authorizing the removal or trimming of tree limbs over street right-of-ways. 5. Discussion and Consideration of Donation of American Holly Tree at City Park Monica Walsh, Parks and Recreation Manager, reported that an anonymous donor would like to donate a 22 to 23 foot American Holly tree to be planted at , City Park for CelebrateColleyville, Winter Nights, Winter Lights holiday event to be held December 3-4; 1999. Dan Witte moved to accept the donation of a 22 to 23 foot American Holly tree and Laura Ann Travis seconded the motion. The vote was unanimous. 6. Identify Parks and Recreation Advisory Board Meeting Dates for Year 2000 The Parks and Recreation Advisory Board established the following meeting dates for the year 2000:. January 10, February 7, March 6, April 3, May 1, June 5 July 10, August 7, September 11 ,October 2, November 6 and December 4. 7. Recreation, Athletics, Tennis and Seniors' Report Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to the citizens of Colleyville and the surrounding areas. 8. Park Operations and Capital Improvement Status Report Monica Walsh, Parks and' Recreation Manager, presented a st,atus report of current projects. 9. Citizen Comments/Presentations Regarding Items Not on the Agenda* None 2 Parks and Recreation Advisory Board Minutes November 1,1999 10. Other Informational Items None 11. Adjournment Dan Witte motioned to adjourn at 8:10 p.m., Rich Hendler seconded and the vote was unanimous. 3 Oty of Colleyville Parks and Recreation Department rUt Meeting 01/10/00 Agenda # 3 Department: Subject: Parks and Recreation Discussion and Consideration of Appointment of Representative To Serve on the Colleyville Tree Board " Mike Billings served as the Parks and Recreation Advisory Board representative for the Colleyville Tree Board until his resignation in January 2000. Staff would like to request that a member of the Parks and Recreation Advisory Board be appointed to replace Mike Billings on the Colleyville Tree Board. ACTION TO BE TAKEN o Discussion Only o Infonnation Only ./ ~ Procedural Change o Possible Oty Coundl Policy Rerommendation Page~of~ City of Co//eyvi//e Parks and Recreation Department -Mt Meeting 01/10/00 Agenda # 4 Department: Subject: Parks and Recreation Recreation, Athletics, Tennis and Seniors' Report I. RECREATION A. The department and the Texas Parks and Wildlife Foundation sponsored "Kid Fish" on November 14 at the Colleyville Nature Center with over 300 participants. Another "Kid Fish" event will take place March 5 at the Colleyville Nature Center. B. The department is developing the continuing education classes formerly conducted by the Grapevine-Colleyville Independent School District. Classes will begin in February and include dance, gourmet cooking, business and career classes and dog training. C. The City of Colleyville sponsored "Celebrate Colleyville" on December 3 and 4 with over 4,750 participants. D. The department plans to release the Spring and Summer 2000 activities and programs brochure in February. Highlights include sports camps, tennis classes, science camps, Masterworks Performances, adult continuing education classes, and senior activities. II. ATHLETICS A. A meeting was held on November 16 with local sports associations and department staff. Items covered included joint registration events, information for the department brochure, background checks for sports association volunteers, and practice facilities. The next quarterly meeting will be held on March 14. ACTION TO BE TAKEN o Discussion Only [iy1;formation Only o Procedural Change o Possible City Council Policy Recommendation Page~of~ Recreation Report January 10, 2000 Page 2 of 2 B. The department and Skyhawks Sports sponsored a basketball clinic on December 4 at Colleyville Elementary School. Approximately 57 youth attended. III. TENNIS A. During the months of November and December, 93 students participated in lessons. IV. SENIORS A. Staff is working with local seniors, churches and other groups to recruit volunteer instructors and leaders for senior drop-in activities at the L.D. Lockett facility on Mondays. Activities will begin at approximately 9:00 a.m. with exercise classes, followed by dominoes, cards, and other activities. B. The department and Metroport Meals on Wheels are sponsoring a monthly luncheon and activity program. The program is held the first Friday of each month at the Colleyville Community Center from 10:00 a.m. - 1:30 p.m. In November, 79 seniors attended and 67 attended in December. Ul Ul a. E c c Ul c ,Q .2 Ul <tI ,g ,g m Cii l!! <.) Ul Ul Ul Ul '5 ~ (ij CIl 1Il '5 <tI :::J Ul Ul CIl CIl C C <tI C .a 1:: E a. CIl 0 ,g 0- I'll CIl Qi c: LL LL 0- Ul Cl E 8- !!! E E LL 1ii Q; CIl C >- "'" CIl !!! I'll CIl c: c .5 ~ a:: ~ Cl Ul > (f) Cl CIl Cl ~ I'll c: >- <tI 'tJ 0 Cl <.) 0 -c <n CIl 0- <tI t:: 'iij -c 0, .a III <{ Ul D: 0 c CIl 0- I'll :::J ~ D: 1i <tI .(ji ';:: Ul "'" <.) CIl 0- l!! c U Q; l!l c CIl 0 CIl m Q; "'" :zi Ul CIl a:: Ul a:: CIl 0 <tI CIl 0 'E c <tI '2 "'" >- 0- :s e> 0 c -c E c >- CIl .c 0 .9! c: C. c -c -' 1: c <tI C CIl .0 ~ c !!! '0 'iij 8- ]! ~ m a :::J 0 CIl 0 0 <.) 2 l- ii: 0- D: (f) (f) l- I- > ~ z (f) LL <.) Z (f) -' III III a. 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CIJ ~ C ~ OJ l!! 0 OJ 0 >- 'E c OJ '0 'c -'" C D- ~ 0 c " E c CIJ ~ 'c 0 Q) C ::J " ::J -' :c c OJ c CIJ '0 C co 'B 'j;j ~ Qi .?:' 0; ~ :J 0 CIJ III 0 Cl () 2 I- a::: D- o: CJ) CJ) CJ) CJ) I- .= > :E z u::: (} z CJ) -' Oty of Co//eyvi//e Parks and Recreation Department -Mt Meeting 01/10/00 Agenda # 5 Department: Subject: Parks and Recreation Park Operations and Capital Improvement Status Report BRANSFORD PARK MASTER PLAN Project description: Consultant: Contractor: Status: Substantial completion: Development of Master Plan for site Carter & Burgess N/A Researching historical grant opportunities Completed LITTLE BEAR CREEK TRAIL EXTENSION Project description: Provide city assistance with grant applications Consultant: Bowman-Melton Associates Contractor: N/A Status: Awaiting announcement of grant approval Substantial completion: Completed KIMZEY PARK Project description: Consultant: Contractor: Status: Substantial completion: Design for redevelopment Carter and Burgess N/A Design development Summer 2000 ACTION TO BE TAKEN o Discussion Only ~ Information Only o Procedural Change o Possible Oty Council Policy Recommendation Page --L of ~ Park Operations and Capital Improvement Status Report January 10, 2000. Page 2 of 3 Project description: PARKS RECREATION OPEN SPACE MASTER PLAN Consultant: Contractor: Status: Substantial completion: Plan to guide park development for the future Carter & Burgess N/A City Council approved January 4, 2000 Completed Project description: PLEASANT RUN AND SPARGER PARK RESTROOM PROJECTS Consultant: Contractor: Status: Substantial completion: COTTONBEL T TRAIL Project description: Consultant: Contractor: Status: Substantial completion: Restroom/Concession building at Pleasant Run Soccer Complex. Restroom building at Sparger Park Carter and Burgess McWilliams Enterprises Final punch list September 1999 Design of Cottonbelt Trail Mesa Design Group N/A First submittals sent to TXDOT Spring 2000 Park Operations and Capital Improvement Status Report January 10, 2000 Page 3 of 3 PLEASANT RUN PROPERTY Project description: Design of Master Plan Consultant: Newman, Jackson, Bieberstein Landscape Architectu re Contractor: N/ A Status: Design process Substantial completion: Completed MCPHERSON PARK MASTER PLAN Project description: Design of Master Plan Consultant: Newman, Jackson, Bieberstein Landscape Arch itectu re Contractor: N/ A Status: Design process Substantial completion: Summer 2000 Other Park Projects: Hall-Johnson Road - Staff is assisting in developing the landscaping plan. The Landscaping Task Force Committee will meet again January 13, 2000. L.D. Lockett Park - The following improvements have been made: Insulation added, porch repaired, interior painted, roof repair; front door replaced; installation of thermal windows. Additional improvements will be made to the parking lot, and lighting and landscaping will be added. Roof specifications were prepared for the following facilities: Park Annex, City hall and the Webb House (Bransford Park). The Webb House is a repair item with other facilities being replacements. Bid opening is scheduled for January 12,2000.