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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-7/18/2000 City of . Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, July 17, 2000 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER 1. Call to Order 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. . 13. 14. AGENDA ITEM . Introduction of Councilman Mike Taylor as the City Council Liaison to the Parks and Recreation Advisory Board Introduction of Tim Hightshoe as Parks Supervisor Approval of the May 1 ,2000 Minutes Presentation by Larry Schaapveld of the Forest Service Concerning Tree Programs Discussion and Consideration for Eagle Scout Project Update of the Kimzey Park Project . Discussion and Consideration of Newman, Jackson, Bieberstein Proposal for Bransford Park . . Discussion and Consideration for Redirecting Voluntary Park Fund Monies . Discussion and Consideration of Replacing Ordinance 0-93-906, Amending Chapter 66, Article II, PUBLIC PARKS of the Colleyville Code . Recreation, Athletics, Tennis and Seniors' Report Park Operations and Capital Improvement Status Reports Other Informational Items .. Adjournment 5.109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 Fax: (817) 577-1986 ,. Parks and Recreation Advisory Eloard Agenda July 17, 2000 Page 2 *(ThiS time is allocated for citizens to inftmnally address the Board on matters not onJhe ageridath~t r.equire no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not ontbe agenda.) . . . I certify that the abov~ agendawas posted on the bulletin board at City Hall on July 13, 2000. City of Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, May 1, 2000 7:00 p.m. Chairman Rich Hendler called the meeting to order at 7:05 p.m. on Monday, May 1, 2000 at the Parks and Recreation office. ROLL CALL: Members: Chairman Rich Hendler, Mayor Pro Tern Nelson Thibodeaux, Joe Noorlag, Ken Crooks, Roger Nelson, Steve Magee, Dan Witte and Karen Birkes ABSENT: Vince Rosen STAFF: Dianne McWethy, Assistant City Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor and Cynthia Singleton, Office Assistant 1. Call to Order 2. Approval of the April 3, 2000 Parks and Recreation Advisory Board minutes and the April 19, 2000 Parks and Recreation Advisory Board special meeting minutes. Ken Crooks moved and Karen Birkes seconded the motion to approve the April 3, 2000 Parks and Recreation Advisory Board minutes and the April 19, 2000 Parks and Recreation Advisory Board special meeting minutes. The vote was unanimous. 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 Fax: (817\ 577-1986 Parks.and Recreation Advisory Board Meeting Page 2 May 1, 2000 3. Discussion and Consideration of Entering into an Agreement with Bowman-Melton Associates, Inc. to Develop a Texas Parks and Wildlife Department (TPWD) Recreational Trails Fund Grant Application for the Restoration of the Sparger Park Trail. Dianne McWethy, Assistant City Manager presented an overview of grant opportunities provided by the . Texas Parks and Wildlife Department (TPWD) Recreational Trail Fund for repafrand/orrestorationof Sparger ParkTrail. Steve Magee moved and Joe Noorlag seconded that the Parks and Recreation Advisory Board approve the use of Voluntary Park Fund monies to secure the services of Bowman-Melton Associates for the preparation and submittal of the TPY"Dgranfapplication for Sparger Park and to approve the use of Vofuntary Park Fund monies in an amount not to exceed $65,000 for the restoration and rehabilitation of the Sparger Park Trail. The vote was unanimous. 4. Recreation, Athletics, Tennis and Seniors' Report Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recre~tion programs and activities available to the citizens of Colleyvilleand the surrounding areas. 5. Park Operations and Capital Improvement Status Report Monica Walsh, p'arks and 'Recreation Manager, presented a status report of current projects. 6. Citizen' Comments/Presentations Regarding Items Not on the Agenda* 7. Other Informational Items The Parks and Recreation Advisory Board June meeting will be changed from June 5, 2000 to June 12, 2000. Parks and Recreation Advisory Board Meeting Page 3 May 1, 2000 8. Adjournment Ken Crooks motioned to adjourn at 7:55 p.m., Joe Noorlag seconded and the vote was unanimous. Respectfully submitted: ~.~~~ Cy thia Singleton,~Offi Ass~ant Approved: dlkJ;Adt/ .. . .. Mo . ca Sue Walsh, Parks and Recreation Manager Oty of Co//eyvi//e Parks and Recreation Department Mt Meeting 7/17/00 Agenda # 2 Department: Subject: Parks and Recreation Introduction of Councilman Mike Taylor as City Council Liaison to the Parks and Recreation Advisory Board Councilman Mike Taylor will serve as City Council liaison to the Parks and Recreation Advisory Board. ACTlON TO BE TAKEN o Discussion Only r:5"" Infonnation Only o Procedural Change o Possible Oty Coundl Policy Recommendation Page~of~ Oty of Colleyville Parks and Recreation Department ~Mt Meeting 7/17/00 Agenda # 3 Department: Subject: Parks and Recreation Introduction of Tim Hightshoe as Parks Supervisor Tim Hightshoe, formerly the Parks Superintendent at North Richland Hills joined the City on July 10. Tim has been involved and instrumental in the success of projects such as a Tree Awareness Program in the school district (received state award) and state athletic tournaments. Tim has experience in managing and maintaining 322 acres of developed parkland and associated facilities, 229 underdeveloped acres and 119 acres of rights-of-way. We are fortunate to have someone with Tim's credentials join the Parks and Recreation Department. He will be an asset to our team. ACTION TO BE TAKEN o Discussion Only Bt Information Only o Procedufi31 Change o Possible Oty Council Policy Recommendation Page~of~ Timothy Hightshoe )7212 Mesa Verde Trail. Fort Worth Texas 76137 (817) 581-6543 Professional Experience Park Maintenance & Operations Superintendent City of North RicWand Hills, Texas July 12, 1993 - Present Management of maintenance and operations of 322 acres of developed parkland and associated facilities, 229 undeveloped acres, and 119 acres of rights-of way. Personnel management of 21 regular full time employees, 14 seasonal and contract employees and numerous volunteers. Including personnel hiring, scheduling, training and evaluation of staff. Responsible for the preparation and administration of a maintenance and operation budget of approximately $2 million annually. Additional responsibilities include policy development, creation, implementation and management of the Park Maintenance Standards, department liaison with city's Beautification Commission, grant application preparation, site inspections, and overseeing athletic field preparation. Park Supervisor City of North RicWand Hills, Texas October 1991 - July 1993 J Supervision of all maintenance activities and staff designated in south district. Assisted with budget preparation, landscape planning and construction, teaching of environmental friendly activities to school youth within the city. Successfully sought and obtained 5 grants administered by the Texas Forest Service with one grant project ("Tree Awareness Program") winning state recognition. Maintenance W orlcer City of North RicWand Hills, Texas October 1989 - October 1991 Laborer performing a wide variety of maintenance tasks including: mowing, edging, weedeating, watering, manually weeding of beds, pesticide applications, painting, installation of play equipment, athletic field preparation, irrigation repairs, pruning, trash collection, laying of sod, plant material installation, and other associated tasks. Horticulture Foreman City ofEuless, Texas 1987 - 1989 Responsible for maintenance oflandscaped areas and assigned rights-of-way. Management of maintenance and operation of city tree farm and city greenhouse used to supply city with trees, ornamental shrubbery, and annual color. Education I Iowa City High School Iowa City, Iowa 1978 High School Completion North Texas University Denton, Texas 1983 GED Professional Memberships Texas Turfgrass Association National Arbor Day Foundation Sports Turf Managers Association Texas Recreation and Parks Society North Texas Sports Turf Managers Association Licenses Texas Drivers License Class: eM Pesticide Applicators License # 33319L W Personal Married with two children / Weight 190 lbs. / Health - Good Personal interests include fishing, billiards, golf and family activities. References Jim Browne Director of Parks Recreation City of North RicWand Hills 6720 N.E. Loop 820 North RicWand Hills, Texas 76180 817/427-6620 Vickie Loftice Assistant Director of Parks and Recreation City of North RicWand Hills 6720 N.E. Loop 820 North RicWand Hills, Texas 76180 817/427-6620 DRAFT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, May 1, 2000 7:00 p.m. Chairman Rich Hendler called the meeting to order at 7:05 p.m. on Monday, May 1, 2000 at the Parks and Recreation office. ROLL CALL: Members: Chairman Rich Hendler, Mayor Pro Tern Nelson Thibodeaux, Joe Noorlag, Ken Crooks, Roger Nelson, Steve Magee, Dan Witte and Karen Birkes ABSENT: Vince Rosen STAFF: Dianne McWethy, AssistantCity Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor and Cynthia Singleton, Office Assistant 1. Call to Order 2. Approval of the April 3, 2000 Parks and Recreation Advisory Board minutes and the April 19, 2000 Parks and Recreation Advisory Board special meeting minutes. Ken Crooks moved and Karen Birkes seconded the motion to approve the April 3, 2000 Parks and Recreation Advisory Board minutes and the April 19, 2000 Parks and Recreation Advisory Board special meeting minutes. The vote was unanimous. 3. Discussion and Consideration of Entering into an Agreement with Bowman-Melton Associates, Inc. to Develop a Texas Parks and Wildlife Department (TPWD) Recreational Trails Fund Grant Application for the Restoration of the Sparger Park Trail. Dianne McWethy, Assistant City Manager presented an overview of grant opportunities provided by the Texas Parks and Wildlife Department (TPWD) Recreational Trail Fund for repair and/or restoration of Sparger ParkTrail. Parks and Recreation Advisory Board Meeting Page 2 May 1, 2000 Steve Magee moved and Joe Noorlag seconded that the Parks and Recreation Advisory Board approve the use of Voluntary Park Fund monies to secure the services of Bowman-Melton Associates for the preparation and submittal of the TPWD grant application for Sparger Park and to approve the use of Voluntary Park Fund monies in an amount not to exceed $65,000 for the restoration and rehabilitation of the Sparger Park Trail. The vote was unanimous. 4. Recreation, Athletics, Tennis and Seniors' Report Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to the citizens of Colleyville and the surrounding areas. 5. Park Operations and Capital Improvement Status Report Monica Walsh, Parks and Recreation Manager, presented a status report of current projects. 6. Citizen Comments/Presentations Regarding Items Not on the Agenda* 7. Other Informational Items The Parks and Recreation Advisory Board June meeting will be changed from June 5, 2000 to June 12,2000. 8. Adjournment Ken Crooks motioned to adjourn at 7:55 p.m., Joe Noorlag seconded and the vote was unanimous. Oty of Co//eyvi//e Parks and Recreation Department =Mf Meeting 7/17/00 Agenda # 5 Department: Subject: Parks and Recreation Presentation by Larry Schaapveld of the Forest SeNice Concerning Tree Programs Larry Schaapveld, Urban Forester of the Forest Service has been instrumental in implementing Tree City USA and Arbor Day events in the City as well as providing guidance in tree selection and educational materials. He will discuss Texas Forest SeNice programs and their benefits to the community. ACTION TO BE TAKEN o Discussion Only /l(' Information Only o Procedural Change o Possible Oty Council Policy Recommendation Page~of~ Oty of Co//eyvi//e Parks and Recreation Department -~Mt Meeting 7/17/00 Agenda # 6 Department: Subject: Parks and Recreation Discussion and Consideration for Eagle Scout Project David Smith, Eagle Scout, presented a proposal in June to Monica Walsh, Parks and Recreation Manager to renovate the amphitheater at the Colleyville Nature Center. (See attached.) David Smith plans to attend the July 17 Parks and Recreation Advisory Board meeting to provide an overview of his project and answer any questions. Recommendation Consideration of approval of the Eagle Scout Project as developed by David Smith. ACTION TO BE TAKEN o Discussion Only o Information Only o ProcedulOl Change o Possible Oty Council Policy Recommendation Page --L- of -L.. PROPOSAL RENOVATION OF THE AMPHITHEATER AT THE COLLEYVILLE NATURE CENTER Project Director: David Smith Boy Scout Eagle Project Phone: 358-0917 · Repair of the fourteen benches including repairing/replacing red sandstone and bench logs. · Apply sealant to bench logs. · Permanent flag pole stands installed on either side of stage area. · Weed and mulch bench area. · Repair red sandstone on stage area. AESTHETIC BEAUTY * Weed bench area * Mulch bench area with natu ral bark * Clean stage concrete _.~ PROPOSED EAGLE SCOUT PROJECT FOR DAVID SMITH RENOVATION OF THE AMPHITHEATER AT THE COLLEYVILLE NATURE CENTER The Colleyville Nature Center is a beautiful park where the land has been kept in its most natural state. It is a plant and wildlife community that has been preserved to benefit the Colleyville residents. The amphitheater is an outdoor meeting area within the park designed to allow community groups to meet in a serene setting and partake of the beauties of nature. This has been an ideal spot for many scout troops to hold their Courts of Honor and the Cub Scouts to have their Pack Meetings. The only thing that detracts from the beauty of this spot has been the disrepair the amphitheater has fallen into. I would like to propose a renovation of this area. ...~~ PROPOSAL RENOVATION OF THE AMPHITHEATER AT THE COLLEYVILLE NATURE CENTER Project Di rector: David Sm ith Boy Scout Eagle Project Phone: 358-0917 · Repair of the fourteen benches including repairing/replacing red sandstone and bench logs. · Apply sealant to bench logs. · Permanent flag pole stands installed on either side of stage area. · Weed and mulch bench area. · Repai r red sandstone on stage area and clean concrete. Work will be completed during the month of August. BENCH REPAIR * Replace missing/damaged logs * Repair broken/missing sandstone * Apply sealant to logs .n.~.{, STAGE AREA * Repair cracked mortar * Replace broken sandstone * Install permanent flagpole stands on either side of the stage ~~l:_ Oty of Co//eyvil/e Parks and Recreation Department =Mf Meeting 7/17/00 Agenda # 7 Department: Subject: Parks and Recreation Update of the Kimzey Park Project Since June 1997, staff has worked with Carter-Burgess and the Kimzey Park Master Plan committee to develop a Master Plan for the development of this park. This process included a public meeting of Kimzey Park residents to review proposed designs and provide input to assist with the selection of key elements of the final design. In April 1998, the Parks and Recreation Advisory Board approved the Kimzey Park Master Plan. The City Council approved the Kimzey Park Master Plan in May 1998. In July 1998, the City Council approved the priorities for Texas Parks and Wildlife Department (TPWD) grant submission for the development of Kimzey Park in the amount of $550,000. On the basis that Kimzey Park was not recommended for funding, the grant application was resubmitted for the Spring 1999 funding cycle, with a grant being awarded in July 1999. As a part of the Council review, they approved additional off-street parking, as noted in the project budget. There were objections from the Ross Downs residents, who wanted more limited parking. In November 1999, the City Council approved the professional services of Carter and Burgess to develop final design and construction documents for Kimzey Park. The staff has worked for the past several months to complete the construction plans based on the concept approved by the City Council. As a final review before proceeding to advertise for bids, the staff and Carter and Burgess representatives met with Dave Dudziak, Chairman of the Kimzey Park Master Plan committee to obtain his input. On the basis of the meeting of Carter and Burgess representatives and staff, Dave Dudziak expressed concerns related to the following key program elements proposed for Kimzey Park: ACTION TO BE TAKEN o Discussion Only [!j" Infonnation Only o Procedural Change o Possible Oty Coundl Policy Recommendation Page ---L- of ~ Update of Kimzey Park Page 2 1. Additional parking spaces provided along Atlanta Drive; 2. Location of trail and adjacency of playground areas to property owners along Wilkes Court and Atlanta Drive; 3. Trail width of eight feet 4. Tree and landscape plantings; and 5. Lighting in the park. In consideration of comments related to the proposed location of the trail and adjacency of the playground areas to property owners along Wilkes Court and Atlanta Drive, staff worked with Carter and Burgess and adjustments were made to mitigate these concerns. Other items discussed were the use of eight foot trails instead of six foot trails as they related to safety and providing recreational opportunities for multiple park users, lighting in the park, and working with the Kimzey Park Homeowners Association to provide additional monies for additional trees and landscaping within the park. In reference to the above, any proposed design changes that would delete public parking along Atlanta Drive and/or re-design the trail and playground areas could result in increased design costs and would delay the preparation and submittal of construction design drawings to Texas Parks and Wildlife Department (TPWD) for their approval and award of construction bid. Staff has discussed these issues with the neighbors and plans to meet with them by the end of July. Park construction is scheduled to begin this fall with an anticipated completion date of Summer 2001. Oty of Co//eyvi//e Parks and Recreation Department rUt Meeting 7/17/00 Agenda # 8 Department: Subject: Parks and Recreation Discussion and Consideration of Newman, Jackson, Bieberstein Proposal for Bransford Park In September 1999, the City Council approved the Bransford Park Master Plan. The Bransford Park site work cost estimate total is $530,730. Currently, CEDC funds in the amount $255,00 are available for implementation of the Master Plan. On the basis that the funding necessary to complete the Master Plan is not available, staff recommends a phased approach for the park elements. The first recommended phase will include grading, Webb House structure evaluation and application for grant assistance. In February, the Historical Preservation committee discussed and considered a project of restoring the Webb House at Bransford Park. The Colleyville Woman's Club is also considering assisting with the restoration of the Webb House. Karl Bieberstein, Newman, Jackson, Bieberstein Landscape Architecture has developed a proposal that incorporates the first recommended phase, as well as input from the Historical Preservation Committee and the Colleyville Woman's Club. Recommendation Staff recommends approval of the Newman, Jackson, Bieberstein proposal for the first phase of the Bransford Park Master Plan. ACTION TO BE TAKEN o Discussion Only o Infonnation Only o Procedural Change u:;( Possible Oty Council Policy Recommendation page.-L of ~ VIA E-MAIL July 13, 2000 Ms. Monica Walsh City of Colleyville P.O. Box 185 Colleyville TX 76034 RE: REVISED BRANSFORD PARK PROPOSAL Monica: Attached is the revised draft agreement for Bransford Park services for your review. I have structured the agreement to reflect only the Webb House Evaluation, Grading, Grant Assistance, and meetings. Call me if you have any questions. Sincerely, NEWMAN, JACKSON, BIEBERSTEIN, INC. Karl Karl von Bieberstein, ASLA Vice President /ah AGREEMENT BETWEEN LANDSCAPE ARCHITECT AND CLIENT This Agreement entered into by and between the City of ColIeyville, 5400 Bransford Road, Colleyville, TX 76034 (hereinafter called "Client"), and Newman, Jackson, Bieberstein, Inc., Banner Place North, 12770 Coit Road, Suite 210, Dallas, TX 75251 (hereinafter called "Landscape Architect"). WITNESSETH That the Client does hereby employ the Landscape Architect to render professional services for the site development of Bransford Park located on Bransford Road and Shelton Drive III Colleyville, Texas (hereinafter called the "Project") to wit: I. SCOPE A. The Landscape Architect will provide an evaluation and recommendation concerning the restoration of the Webb House and site grading recommendations adjacent to the perimeter of the house located in Bransford Park. The Client and the Landscape Architect agree as set forth below. This Agreement supersedes any and all other Agreements either written or oral. II. BASIC SERVICES The Landscape Architect's Basic Services are as described below. These services will be performed expeditiously and with professional skill and care. A. REHABILITATION MASTER PLAN AND GRADING PLAN FOR THE WEBB HOUSE 1. The Landscape Architect will attend a kick-off meeting with City Staff, the Bransford Park Master Plan Committee, and the Historical Preservation Committee to discuss project goals and parameters. 2. A Rehabilitation Master plan will be developed in accordance with the "Secretary of the Interior Standards and Guidelines for Rehabilitating Historic Buildings." 3. This Rehabilitation Master Plan will confirm those architectural features and materials that are important in defining the buildings' historic 1 character and to establish the rehabilitation criteria for preserving each one. 4. The plan will also determine the appropriate treatment of each element of the existing historical fabric based upon the in-depth field investigation and testing. Recommendations will be included for protection, repair, or replacement of each material and feature. These recommendations would also include the design for replacement of missing historical features. 5. The Master Plan will include photographs, a written outline of the work and a preliminary estimate. 6. As part of these services, we will assist the City in identifying grant opportunities and preparing a grant request to a selected agency. 7. A Site Grading Plan, for that portion of the park adjacent to the Webb House, will be prepared that provides for appropriate drainage away from the building. A turf re-establishment plan will be provided, but, no irrigation plans are included. 8. We will attend two (2) co-ordination meetings with City Staff, Historical Preservation Committee, and other Civic Organizations as part of these servIces. 9. Prepare a preliminary level statement of probable construction cost. 10. Review documents with City Staff, Bransford Park Committee, and Historical Preservation Committee for approval and authorization to proceed. 11. Review Plans with Colleyville Park Board. 12. Review plans with Colleyville City Council. III. CLIENT'S RESPONSIBILITIES A. The Client will provide project information including a program and budget. This information will set forth the Client's design objectives, project constraints and criteria. B. The Client will furnish a legal description and a certified land survey of the site and obtain the services of soil engineers or other consultants when such services are deemed necessary. C. The Client will furnish structural, mechanical, chemical, and other laboratory tests, inspections, and reports as required by law or the Contract Documents. 2 D. The services, information, surveys and reports required by Paragraphs III. Band III. C will be furnished at the Client's expense, and the Landscape Architect will be entitled to rely upon the accuracy and completeness thereof. E. If the Client observes or otherwise becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents, prompt written notice thereof will be given to the Landscape Architect. F. The Client will furnish required information and will render approvals and decisions expeditiously for the orderly progress of the Landscape Architect's services and of the Work. IV. CONSTRUCTION COST A. DEFINITION 1. The Construction Cost is the total cost or Contractor's estimated cost to the Client of all elements of the work designed or specified by the Landscape Architect. 2. The Construction Cost does not include compensation of the Landscape Architect or the Landscape Architect's consultants, land cost, rights-of- way cost, or other costs incidental to the Project which are the responsibility of the Client as provided in Article III. B. RESPONSIBILITY FOR CONSTRUCTION COST 1. Neither the Landscape Architect nor the Client has control over the cost of labor, materials, or equipment, over the Contractor's methods of determining bid prices, or over the competitive bidding market or negotiating conditions. Accordingly, the Landscape Architect does not warrant or represent that bids or negotiated prices will not vary from any Statement of Probable Construction Cost prepared by the Landscape Architect. 2. Any project budget or fixed limit of Construction Cost will be adjusted to reflect any change in the general level of prices in the construction industry between the date of submission of the Statement of Probable Construction Cost and the date on which proposals are sought. 3. If a fixed limit of Construction Cost (adjusted as provided in IV.B.2) is exceeded by the lowest bona fide bid or negotiated proposal by more than 20%, the Landscape Architect will at the Client's request, revise the 3 Contract Documents to comply with the project budget at no additional charge. v. BASIS OF COMPENSATION The Client shall compensate the Landscape Architect for the services provided as outlined below and in accordance with the terms and conditions of this Agreement. The rates and multiples for services of the Architect and the Architect's consultants as set forth in this Agreement shall be adjusted in accordance with their normal salary review practices. A. Payments for basic services, project expenses, and any approved additional services will be billed monthly. B. An allowance for project expenses has been included in the basic service fees and include actual expenditures made by the Landscape Architect and their consultants in the interest of the project for: 1. travel and related expenses, 2. long distance communications including facsimile transmissions, 3. fees paid for securing approval of authorities having jurisdiction over the project, 4. reproductions and photocopying, 5. postage and delivery services, 6. expense of overtime work requmng higher than regular rates when requested by the Client, 7. expense of any additional insurance coverage or limits including professional liability insurance requested by the Client in excess of that normally carried by the Landscape Architect and the Landscape Architect's consultants. C. No deductions will be made from the Landscape Architect's compensation on account of sums withheld from payments to contractors. D. If the project is suspended or abandoned in whole or in part for more than 90 days, the Landscape Architect shall be compensated for all services performed up to the date of receipt of written notice from the Client of such suspension or abandonment, together with reimbursable expenses then due. If the project is resumed after being suspended for more than 90 days, the Landscape Architect's compensation may be equitably adjusted. 4 E. Failure to honor billings in a timely manner justifies cessation of further service. F. The fees outlined in this Agreement are subject to renegotiation should the project scope change significantly at any phase. G. For basic services as described in Article II, compensation will be computed as follows: 'VEBB HOUSE REHABILITATION MASTER PLAN AND GRADING PLAN Rehabilitation Master Plan Granting Assistance Grading Plan Progress Co-ordination Meetings (2 @ 400.00) Park Board Presentation Council Presentation $ 4,500.00 2,000.00 4,600.00 800.00 400.00 400.00 Sub-total Allowance for Project Expenses TOTAL $12,700.00 1,000.00 $13,700.00 H. For additional services, compensation shall be computed as lump sum, or on an hourly basis, as mutually agreeable to both parties. I. Payment is due upon receipt of invoice and is payable at the offices of Newman, Jackson, Bieberstein, Inc., Banner Place North, 12770 Coit Road, Suite 210, Dallas, Texas 75251. VI. OWNERSHIP AND USE OF DOCUMENTS Drawings and Specifications, as instruments of service, are and will remain the property of the Landscape Architect whether or not the project for which they are made is executed. VII. TERMINATION OF AGREEMENT A. This Agreement may be terminated by either party upon seven days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. 5 B. This Agreement may be terminated by the Client upon at least seven days written notice to the Landscape Architect in the event that the project is abandoned. C. In the event of termination not the fault of the Landscape Architect, the Landscape Architect will be compensated for all services performed to termination date together with Reimbursable Expenses then due. VIII. MISCELLANEOUS PROVISIONS A. This Agreement is governed by the laws of the principle place of business of the Landscape Architect. B. The Client and the Landscape Architect respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party, to this Agreement and to the partners, successors, assigns, and legal representatives of such party with respect to all covenants of this Agreement. Neither the Client nor the Landscape Architect shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. IX. IDENTIFICATIONS All documents provided under this Agreement and all materials released for publication or public relations shall be identified with the following legend: NEWMAN, JACKSON, BIEBERSTEIN, INC. LANDSCAPE ARCHITECTS AND PLANNERS During construction activities, a sign supplied and erected by the Landscape Architect and bearing the aforementioned legend, will be displayed at the project site for the duration of the construction activity. If an overall project sign is constructed by the contractor for the Owner, the same legend above may be substituted for an independent proj ect sign. X. ADDITIONAL SERVICES If any of the following additional services are authorized in writing by the Client, they will be paid for by the Client as provided for in Article V. above. A. Revising drawings, specifications or other documents previously approved to accomplish changes requested by the Client; B. Assisting the Client in arranging for the work to proceed should the Contractor default due to delinquency or insolvency; 6 C. Providing prolonged administration of construction contract should the construction contract time be exceeded by more than sixty (60) days through no fault of the Landscape Architect; D. Preparing record drawings showing construction changes in work or final locations of irrigation equipment, mechanical, or electrical service lines and outlets; E. Providing on-site surveying, project staking or field verifications; F. Preparing presentation models or renderings beyond those described in Basic Services; G. Providing geotechnical services; H. Providing graphic design; I. Architectural and/or engineering plans for the Webb House restoration or foundation stabilization; 7 J. Assistance in the design of static museum displays; K. Structural engineering for site construction items; L. Other items not specifically covered in the scope of Basic Services. This Agreement entered as of the date written below by Client. NEWMAN, JACKSON, BIEBERSTEIN, INC. Gene W. Newman President Title Date Date 8 City of Co//eyvi//e Parks and Recreation Department -Mt Meeting 7/17/00 Agenda # 9 Department: Subject: Parks and Recreation Discussion and Consideration for Redirecting Voluntary Park Fund Monies Staff has prepared the following summary of the status of the Voluntary Park Fund expenditures, as approved by City Council, for your review and consideration: Item Balance $2,250 · $8,100 $143 .. $8,060 . $20,554 $2,850 $41,236 $19,123 Picnic Tables Colle ville Middle School Li htin Balance of Woodbriar Park 1m rovements Balance of Cit Park Shade Structures L.D. Lockett House 1m rovements Pleasant Run Master Plan Cotton belt Park Trail Grant S ar er Park Trail Grant Local Match Please refer to the attached Voluntary Park Fund status dated June 30, 2000 and a letter from Jim Cunniff, Colleyville Pee Wee Football Association representative stating their current need for additional lighting at Colleyville Middle School. Recommendation ~/ Approval of returning Voluntary Park Fund monies into the fund. ACTION TO BE TAKEN o Discussion Only o Infonnation Only o Procedural Change ~Possible City Council Policy Recommendation Page ---1- of -----L FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 6-30-2000 FUND BALANCE AT 9.30-99: FY 2000 REVENUE Donations: PROJECTED ACTUAL October $8,739 $8,739 November $9,313 $9,313 December $8,843 $8.843 January $9,408 $9,408 February $9,488 $9,488 March $8,640 $8,640 April $8,950 $8,537 May $9,000 $9,528 June $9,000 $9,217 July $9,050 $0 Augusl $9,050 $0 September $9,100 $0 Total Donations $108,581 $81,713 Interest income Received $10,000 $7,267 TOTAL $118,581 $88,980 FY 2000 EXPENDITURES RECOMMENDED (BOARD) PICNIC TABLES (5) .. BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ BALANCE OF L.D. LOCKEn HOUSE RENOVATIONS __ BALANCE OF WOODBRIAR PARK IMPROVEMENTS ^^ BALANCE OF OPEN SPACE MASTER PLAN >> BAlANCE OF CITY PARK SHADE STRUCTURES == L.D. LOCKEn HOUSE IMPROVEMENTS << PLEASANT RUN PRACTICE MASTER PLAN && conONBEL T PHASE II GRANT APPLICATION && conONBEL T PHASE II LOCAL MATCH @@ SPARGER PARK TRAIL GRANT APPLlCATION@@ SPARGER PARK TRAIL GRANT LOCAL MATCH@@ $2,250 $8,100 $2,534 $143 $16,628 $8,060 $22,000 $13,500 $41,236 $48,000 $2.450 $19,123 TOTAL $184,024 UNENCUMBERED FUND BALANCE AT 6-30-2000 (COUNCIL APPROVED) PROJECTED FUND BALANCE AT 9-30-2000 EXPENDITURE KEY: .. FY 2000 PROJECT/APPROVED AUG 93 ++ FY 2000 PROJECT/APPROVED JULY 96 -- FY 2000 PROJECT/APPROVED MARCH 97 '^ FY 2000 PROJECT/APPROVED JUNE 98 >> FY 2000 PROJECT/APPROVED FEB 99 == FY 2000 PROJECT/APPROVED MAR 99 << FY 2000 PROJECT/APPROVED SEPT 99 && FY 2000 PROJECT/APPROVED OCT 99 @@ FY 2000 PROJECT/APPROVED MAY 2000 APPROVED (COUNCIL) $2,250 $8,100 $2,534 $143 $16,628 $8,060 $22,000 $13,500 $41,236 $0 $2,450 $19,123 $136,024 $200,692 EXPENDED $0 $0 $2,534 $0 $16,628 $0 $1,446 $10,650 $0 $0 $2,450 $0 $33,708 $153,648 $183,249 To: Monica Walsh Colleyville Parks and Recreation Dept From: ~cunniff v '"flleyville Peewee Football and Cheerleading Assoc June 22, 2000 Date: Subject: Additional Lightning at Colleyville Middle School Colleyville Peewee Football is very interested in adding additional lightning along both sides of the practice field at Colleyville Middle School. This will considerably increase the practice area available for our use. It will be extremely helpful later in the year after the daylight savings time change when it begins getting darker earlier in the evening. I apologize for the delay in getting this letter to you. If there is anything we can do to help this be approved, please let us know. Jim Cunniff President Colleyville Peewee Football CC: Craig Dishman Oty of Co//eyvi//e Parks and Recreation Department NUt Meeting 7/17/00 Agenda # 10 Department: Subject: Parks and Recreation Discussion and Consideration of Replacing Ordinance 0-93-906, Amending Chapter 66, Article II, PUBLIC PARKS of the Colleyville Code This amendment will replace the section authorizing the City Manager to waive alcohol provisions of this Ordinance. Recommendation The Parks and Recreation Advisory Board is requested to review the amended ordinance and make a recommendation to City Council. ACTION TO BE TAKEN o Discussion Only o Infonnation Only o Procedural Change lil' Possible Oty Coundl Policy Recommendation Page~of~ ORDINANCE 0-00-1229 AN ORDINANCE OF THE CITY OF COLLEYVILLE REPLACING ORDINANCE 0-93-906; REVISING A PORTION OF CHAPTER 66 OF THE COLLEYVILLE CODE PROVIDING FOR THE USE AND CONDUCT IN PUBLIC PARKS; PROHIBITING ALCOHOLIC BEVERAGES, PROHIBITING DAMAGING PUBLIC PROPERTY OR ANIMALS, LIMITING SALES, ESTABLISHING PROVISIONS GOVERNING ORGANIZED ATHLETIC AND SPORTING EVENTS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City Council deems it is in the best interest of the City to adopt the following provisions, rules and regulations concerning the use of and conduct in City Parks. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS AS FOLLOWS: Sec. 1. THAT Chapter 66, Article II. PUBLIC PARKS of the Colleyville Code be amended as follows: Section 66.26. Trespassing; restricted areas and activities (a) Operation of Motor Vehicles. No person shall operate any vehicle which is propelled by a motor, including all types and forms of gasoline, electrical, or hydrocarbon fueled motors, upon any area within a public park, except those areas specifically designed for vehicular use, such as streets and driveways. This prohibition shall not apply to motor vehicles actually engaged in the use of delivery, vending or maintenance. (b) Hours of Operation. No person shall enter or remain upon any public park property within the City between the hours of 10:00 p.m. and 6:00 a.m.; provided, however the City Manager, or his designee, may grant permission to individuals or organizations to allow entry or presence on public park property during the aforesaid prohibited hours. Any such permission shall be granted in writing. (c) Loitering - Public Restrooms. No person shall linger or loiter in or about a restroom in a public park. Ordinance 0-00-1229 Page 2 (d) Prohibition on Entering Bodies of Water. No person shall swim, wade, or otherwise enter in or upon any pool, tank, lake, creek or other body of water, other than a swimming pool, located within a public park. (e) Restricted Areas. No person shall disregard, fail to observe, or otherwise violate any prohibition or direction contained upon any sign in a public park erected by the City. (f) Riding of Animals. No person shall ride or drive any horse or other animal within a public park except along and upon paths designated for the use of such animals. (g) Prohibition on Erecting Structures (1) No person shall place or erect any structure, sign bulletin board, post, pole or advertising devise of any kind in a public park. (2) No person shall attach to any tree, shrub, fence, railing, post or structure within any public park, any sign, bulletin board or other advertising device of any kind. (3) The prohibitions contained in paragraph (1) and (2) above shall not be applicable to persons acting pursuant to and with the written authorization of the City Manager or his designee. Sec. 66.27. Possession or Consumption of Alcoholic Beverages No person shall possess or consume any alcoholic beverages, including, without limitations, liquor, wine or beer, within a public park. Sec. 66.28. Damaging Public Property or Animals (a) No person shall remove, destroy, mutilate or deface any structure, monument, statue, vase, fountain, wall, fence, railing, vehicle, bench or other property located in any public park. (b) No person shall cut, break, deface or in any way injure the trees, shrubs, plants, grass or turf within any public park. Sec. 2. Ordinance 0-00-1229 Page 3 (c) No person shall catch, injure, kill, strike or attempt to strike any object or weapon, any animal or bird within any public park. Sec. 66.29. Prohibited Activities (a) Golf. No person shall strike or hit a golf ball or golf ball like devise in a public park. (b) Glass containers. No person shall possess a container made of glass in a public park. (c) Projectile Devices. No person shall possess, fire or discharge a device capable of propelling a projectile, including without limitation, any firearm, air gun or pistol, bow and arrow, crossbow or slingshot, in a public park. Sec. 66.30. Limitations on Sales (a) No person shall sell any food or other merchandise in a public park. (b) No person shall charge admission or a fee for any purpose within a public park. (c) The prohibitions contained in parts (a) and (b) above shall not apply to persons acting pursuant and with written permission of the City Manager or his designee. Sec. 66.31. Organized Athletic and Sporting Events (a) The use of public parks for organized sporting or athletic events shall be conducted only in accordance with rules, established from time to time, by the City Manager or his designee. (b) No person shall disregard or act in contravention of any direction of the City Manager or his designee concerning the use, occupancy, or other matter concerning the conduct of any organized sporting or athletic event within a public park. THAT any person, firm or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor and upon final Ordinance 0-00-1229 Page 4 conviction thereof fined in an amount not to exceed Five Hundred Dollars ($500.00). Each day any such violation continues or is allowed to exist shall constitute a separate violation and be punishable hereunder. Sec. 3. THAT the City Secretary is hereby authorized and directed to cause publication of the description caption and penalty clause hereof as an alternative method of publication provided by law. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2000. day of July The second reading and public hearing being conducted on the July 2000. day of ATTEST: CITY OF COLLEYVILLE Jean Harris, TRMC, CMC City Secretary Donna Arp Mayor APPROVED AS TO FORM AND LEGALITY: Ross 1. Foster City Attorney Oty of Co//eyvi//e Parks and Recreation Department Mt Meeting 07/17/00 Agenda # 11 Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Seniors' Report I. RECREATION A. The cities of Bedford, Colleyville, Hurst, Keller, North Richland Hills, Southlake, Watauga, and the Texas Parks and Wildlife Department will be hosting Northeast Rec Fest on July 22 at Northeast Mall in celebration of National Parks and Recreation Month (see attached). B. The Colleyville Chamber of Commerce Leadership Colleyville Class will be sponsoring Luau for Lockett July 22 at City Park. Proceeds will be used to make improvements to the L.D. Lockett House. C. The Celebrate Colleyville Steering Committee held its first meeting for the 2000 event on July 12. Celebrate Colleyville is scheduled for December 2 at City Park. D. The cities of Colleyville, North Richland Hills, Hurst, Keller, Watauga, Southlake, and Haltom City sponsored Northeast Family 4th at Tarrant County College on July 4th. Approximately 35,000 attended the fireworks display. E. Colleyville Parks and Recreation and Northeast Arts Council hosted Stories Under the Stars June 24 at City Park. The Storytellers entertained approximately 25 children and adults. F. Colleyville Parks and Recreation and the Parks and Wildlife Foundation of Texas hosted Kid Fish Classic on June 1 ih at City Park. This event attracted 300 people from cities all over Texas as well as Oklahoma. ACTTON TO BE TAKEN G. Mr. Pink performed at City Park May 21. Approximately 75 people attended the first Concert in the Park for the 2000 season. o Discussion Only r3 Information Only o Procedural Change o Possible Oty Coundl Policy Recommendation Page -L- of ~ Recreation Report July 17, 2000 Page 2 of 2 II. ATHLETICS A. Staff assisted in the Texas Amateur Athletic Federation Girls' Fast Pitch 2000 State Championships in North Richland Hills and Hurst on July 14-16, with 180 teams participating. Colleyville will host the 14 and Under State Softball Tournament in 2001. B. Staff met with the Colleyville Youth Sports Association in June to determine their future practice and game facility needs. C. City of Colleyville participated in the annual Corporate Challenge that was held April 29 to May 13. The City of Colleyville finished in 2nd place in overall team standings. D. Staff assisted the Colleyville Girl's Softball Association in the annual Julie Phillips Memorial Softball Tournament April 28-30. Approximately 35 teams participated and over $10,000 was raised for Cook Children's Hospital. E. New athletic programs this summer include British Soccer Camps and Nike Softball Camp. III. TENNIS A. May tennis classes had 33 participants, and June tennis classes had 53 participants. B. A $500 advertising grant from the United States Tennis Association was received in the third quarter. IV. SENIORS A. Staff is working with local seniors, churches and other groups to recruit volunteer instructors and leaders for senior drop-in activities at the L.D. Lockett facility on Mondays. Activities proposed are exercise classes, dominoes, cards, etc. B. Metroport Meals on Wheels monthly luncheon and activity program is held the first and third Friday of each month at the Colleyville Community Center from 10:00 a.m. - 1 :30 p.m. Seventy-two participants enjoyed May's luncheon and 113 in June. 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'# ~ ~ ~I~ *' ~ ~. ~.' ~ ~ ~ ~ ~ * ~ ~.~ ~ j ~ *;. .. i -:.., .... o III rn.:'.-""'"'. )>-::,c-,~;.~ ~;~11~ ~...~.;o ~'...'...~ -i o Z ~ lB Oty of Co//eyvi//e Parks and Recreation Department ~Mt Meeting 07/17/00 Agenda # 12 Department: Subject: PARKS Park Operations and Capital Improvement Status Report BRANSFORD PARK MASTER PLAN Project description: Development of Master Plan for site Consultant: Carter & Burgess Status: Researching historical grant opportunities; Colleyville Woman's Club considering making renovations Substantial completion: Completed KIMZEY PARK Project description: Design for redevelopment Consultant: Carter & Burgess Contractor: N/A Status: Design development Substantial completion Summer 2000 ACTION TO BE TAKEN o Discussion Only rsf Information Only o Procedural Change o Possible Oty Coundl Policy Recommendation Page -L of -L Park Operations and Capital Improvement Status Report July 17, 2000 Page 2 of 3 COTTONBEL T TRAIL Project description: Design of Cottonbelt Trail Consultant: Mesa Design Group Contractor: N/A Status: First submittals sent to TXDOT Substantial completion: Fall 2000 PLEASANT RUN PROPERTY Project description: Design of Master Plan Consultant: Newman, Jackson, Bieberstein Landscape Arch itectu re Contractor: N/A Status: Design Process Substantial completion: Completed MCPHERSON PARK MASTER PLAN Project description: Design of Master Plan Consultant: Newman, Jackson, Bieberstein Landscape Arch itectu re Contractor: N/A Status: City Council approved plan April 18, 2000 Substantial completion: Completed Park Operations and Capital Improvement Status Report Park Operations and Capital Improvement Status Report July 17, 2000 Page 3 of 3 OTHER PARK PROJECTS: L.D. Lockett Park - Plans are being developed for the parking lot, lighting and landscaping improvements. Bids for parking lot construction will be received this month. Sparger Park - Attached memo explains the operation of the exhaust system in the restrooms. MEMORANDUM TO: Bob Stripling, City Manager FROM: Dianne McWethy, Assistant City Manager DATE: May 2, 2000 SUBJECT: Sparger Park Restrooms - Exhaust System As per discussions with Chris Steubing, Capital Project Engineer, and Larry O'Flinn, Carter-Burgess, I am providing the following information concerning the design and installation of the exhaust system for the Sparger Park restrooms. According to the City Code, bathrooms which contain only a water closet or lavatory or combination thereof, and similar rooms may be ventilated with an approved mechanical recirculating fan or some similar device to remove odors from the air. As per discussions with Mr. O'Flinn the original design and construction of Sparger included ventilation with a louvered vent to minimize the potential for mechanical failures. After the park opened, City staff worked with C-B to install a turbine vent, which provided 100 to 140 cfm of ventilation and operates without electricity. Both Larry O'Flinn and Chris Steubing feel that the current exhaust system provides adequate ventilation for this facility. If you have any questions or need additional information, please contact me.