Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-9/11/2000 city of Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD' AGENDA Monday, September 11, 2000 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road . AGENDA NUMBER AGENDA ITEM . 1. Call to Order 2. Approval of the August 14, 2000 Minutes , 3. Discussion and Consid~ation of Kimzey Park Funding , 4. Discussion and Consideration of Prioritizing Cu rrent and F utu re Park Planning Projects 5. Other Informationalltems* , . 6. , Adjournment . *(ThiS time is allocated for citizens to informally address the B~ard on matters not on the agenda that require no formal action. Eachpresentation will be limited to a maximum of five (5) niinutes;Board members may not respond to citizens who speak regarding matters not on the agenda.) , I certify that the above agenda was posted on the bulletin board at City Hall on September 7, 2000. 5109 Bransford Road P.O. Box 185 colleyville, Texas 76034 656-PARK Metro: (817) 498~4749 Fax: (817) 577-1986 city of Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday August 14, 2000 7:00 p.m. Chairman Rich Hendler called the meeting to order at 7:00 p.m. on Monday, August 14, 2000 at the Parks and Recreation office. ROLL CALL: Members: Chairman Rich Hendler, Councilman Mike Taylor, Ken Crooks, Roger Nelson, Steve Magee, Joe Noorlag, Vince Rosen and Karen Birkes ABSENT: Dan Witte STAFF: Dianne McWethy, Assistant City Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor, and Cynthia Singleton, Office Assistant GUESTS: Larry Huey, Colleyville Soccer Association and Vange Pueblo, Colleyville Baseball Association 1. Call to Order 2. Approval of the July 17,2000 Minutes Steve Magee moved to approve the July 17, 2000 Parks and Recreation Advisory Board minutes and Vince Rosen seconded the motion. The vote was unanimous. 5109 Bransford Road P.O. Box 185 Colleyville, Texas 76034 656-PARK Metro: (817) 498-4749 F~l(' (R17\ "i77-1QRR Parks and Recreation Advisory Board Meeting August 14, 2000 Page 2 3. Discussion of Partnerships with G-CISD for Facility Use Chairman Hendler provided an overview of the City's partnership efforts with the Grapevine-Colleyville Independent School District (G-CISD). Chairman Hendler also discussed his interest in working with G-CISD to develop a program for a high school student to attend the Board meetings on a quarterly basis. As requested, City Manager Bob Stripling will submit a written request to Dr. Jim Thompson, Superintendent, for the appointment of a Board of Trustee member to serve as liaison to the Parks and Recreation Advisory Board. In consideration of discussions regarding the need to explore additional opportunities to work with G-CISD for use of their facilities to meet the facility needs of the youth sports associations, the Parks and Recreation Advisory Board identified the following items to submit to the District for cons ideration: 1) Land for construction of practice baseball field - Colleyville Baseball Association (CBA) has an immediate need for a practice field for the 11 - 14 age group 2) Field improvements to D.C. Taylor and Colleyville Middle School playground areas, which the City worked with the District to build during construction of City Park 3) Field request for Colleyville Heritage High School (CHHS) football fields as a practice site for soccer 4) Update of Youth Sports Association Facility Needs Representatives of the Colleyville Baseball and Soccer Associations provided an overview of the current and projected facility needs for practice and game fields. Monica Sue Walsh, Parks and Recreation Manager, provided an overview of current and future facility needs for all of the youth sports associations, as identified by association representatives. Parks and Recreation Advisory Board Meeting August14,2000 Page 3 5. Update of Current and Future Park Planning Monica Sue Walsh, Parks and Recreation Manager, and Dianne McWethy, Assistant City Manager, presented an overview of current and future park projects and the Parks, Recreation and Open Space Master Plan. At the September meeting, the Board will hold a worksession to identify park priorities and a proposed plan of action, including funding alternatives, to meet the recreational needs of the community. 6. Recreation, Athletics, Tennis and Seniors' Report Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to the citizens of Colleyville and the surrounding areas. 7. Park Operations and Capital Improvement Status Report Monica Sue Walsh, Parks and Recreation Manager presented a status report of current projects. 8. Adjournment Ken Crooks moved to adjourn at 9:35 p.m. and Karen Birkes seconded the motion and the vote was unanimous. Respectfully submitted:. ~ C~~~istant Approved: ~. Monica s~alsh. Pai1<Sand Recreation Man'ager ORAfl PARKS AND RECREATION ADVISORY BOARD MINUTES Monday August 14, 2000 7:00 p.m. Chairman Rich Hendler called the meeting to order at 7:00 p.m. on Monday, August 14, 2000 at the Parks and Recreation office. ROLL CALL: Members: Chairman Rich Hendler, Councilman Mike Taylor, Ken Crooks, Roger Nelson, Steve Magee, Joe Noorlag, Vince Rosen and Karen Birkes ABSENT: Dan Witte STAFF: Dianne McWethy, Assistant City Manager, Monica Sue Walsh, Parks and Recreation Manager, Craig Dishman, Recreation Supervisor, and Cynthia Singleton, Office Assistant GUESTS: Larry Huey, Colleyville Soccer Association and Vange Pueblo, Colleyville Baseball Association 1. Call to Order 2. Approval of the July 17, 2000 Minutes Steve Magee moved to approve the July 17, 2000 Parks and Recreation Advisory Board minutes and Vince Rosen seconded the motion. The. vote was unanimous. Parks and Recreation Advisory Board Meeting August 14, 2000 Page 2 3. Discussion of Partnerships with G-CISD for Facility Use Chairman Hendler provided an overview of the City's partnership efforts with the Grapevine-Colleyville Independent School District (G-CISD). Chairman Hendler also discussed his interest in working with G-CISD to develop a program for a high school student to attend the Board meetings on a quarterly basis. As requested, City Manager Bob Stripling will submit a written request to Dr. Jim Thompson, Superintendent, for the appointment of a Board of Trustee member to serve as liaison to the Parks and Recreation Advisory Board. In consideration of discussions regarding the need to explore additional opportunities to work with G-CISD for use of their facilities to meet the facility needs of the youth sports associations, the Parks and Recreation Advisory Board identified the following items to submit to the District for consideration: 1) land for construction of practice baseball field - Colleyville Baseball Association (CBA) has an immediate need for a practice field for the 11 -14 age group 2) Field improvements to D.C. Taylor and Colleyville Middle School playground areas, which the City worked with the District to build during construction of City Park 3) Field request for Colleyville Heritage High School (CHHS) football fields as a practice site for soccer 4) Update of Youth Sports Association Facility Needs Representatives of the Colleyville Baseball and Soccer Associations provided an overview of the current and projected facility needs for practice and game fields. Monica Sue Walsh, Parks and Recreation Manager, provided an overview of current and future facility needs for all of the youth sports associations, as identified by association representatives. Parks and Recreation Advisory Board Meeting August 14, 2000 Page 3 5. Update of Current and Future Park Planning Monica Sue Walsh, Parks and Recreation Manager, and Dianne McWethy, Assistant City Manager, presented an overview of current and future park projects and the Parks, Recreation and Open Space Master Plan. At the September meeting, the Board will hold a worksession to identify park priorities and a proposed plan of action, including funding alternatives, to meet the recreational needs of the community. 6. Recreation, Athletics, Tennis and Seniors' Report Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to the citizens of Colleyville and the surrounding areas. 7. Park Operations and Capital Improvement Status Report Monica Sue Walsh, Parks and Recreation Manager presented a status report of current projects. 8. Adjournment Ken Crooks moved to adjourn at 9:35 p.m. and Karen Birkes seconded the motion and the vote was unanimous. Respectfully submitted: Cynthia Singleton, Office Assistant Approved: Monica Sue Walsh, Parks and Recreation Manager Oty of Colleyvil/e Parks and Recreation Department _Mt Meeting 9/11/00 Agenda # 3 Department: Subject: Parks and Recreation Discussion and Consideration of Kimzey Park Funding Since the mid-90s the City has worked with Ross Downs homeowners to develop the Kimzey Park Master Plan. According to the 1996 Update of the Comprehensive Parks and Recreation Open Space Master Plan with the completion of City Park, Kimzey Park became the number one priority. In 1998 and again in 1999, staff worked with Carter-Burgess to develop a grant proposal for submission to the Texas Parks and Wildlife Department. In August 1999, the City received a $300,000 grant from TPWD for a total funding allocation of $550,000. (See attached). Bid Analysis In late-August staff advertised for the construction of Kimzey Park. A total of eight (8) bids were received in early September ranging from the lowest bid of $671 ,793 to the highest of $1,108,100. The bid included seven (7) alternates that could be deducted from the base bid, if needed. (See attached). After review staff proposes that the following alternates b.e deleted for a total of $33,157. Alternate 2: Delete parking lot $11,946 Alternate 4: Delete two (2) seat walls $ 4,459 Alternate 6: Delete 12 of large shade trees $11,397 Alternate 7: Delete % of small ornamental trees $ 5,355 ACTION TO BE TAKEN o Discussion Only o Information Only o Procedural Change )[J Possible Oty Coundl Policy Recommendation Page -L of -.:L September 11 , 2000 Page 2 Since the fishing pier is an essential program element of Kimzey Park, staff did not propose deletion of Alternate 5. With the deduction of the above alternates, the proposed bid price of the lowest bidder, Miller-Sierra Contractors, Inc. is $638,636. Funding Issues In addition to the bid price of $638,636 this project also includes contract administration ($53,500), a five-percent contingency ($31,932) and miscellaneous fees ($229) for a total project cost of $724,297. On the basis of the total project costs, the current funding shortfall is $174,297, as detailed below: Miller-Sierra bid Contingency (5%) Contract Administration Miscellaneous $638,636 $ 31,932 $ 53,500 $ 229 Funding Allocation $724,297 $550,000 $174,297 Total Project Cost Funding shortfall Recommendation Additional funding options for Kimzey Park include using fund balances of the Voluntary Park Fund, the Park land Dedication Fund and the Colleyville Economic Development Corporation Capital Improvement Program (CEDCIP). (See attached). Upon completion of review of the enclosed Parks Project Funding spreadsheet and the current status of the CEDCCIP projects, staff recommends that the CEDCCIP monies allocated to the Entrance Ways in the amount of $177,618 be considered for reallocation to the Kimzey Park project. Attach ments: Kimzey Park Grant Application Cost Estimates Bid Analysis Comparisons Voluntary Park Fund Status as of August 31, 2000 Park land Dedication Fund Status as of August 31,2000 Colleyville Economic Development Capital Improvement Program (CEDCCIP) Parks Project Funding spreadsheet KIMZEY PARK City of Colleyville Tabular Summary of the Project Elements and Costs I. PROFESSIONAL SERVICES $ 50,000 II. LAND ACQUISITION A. Donation of 10 Acres $ 50,000 III. CONSTRUCTION D. December, 1999 A. Site Preparation $ 10,000 B. Buildings 1. Pavilion (20x20) 2. Kiosk (10x10) $ 44,000 16,000 C. Recreation 1. Backstop (1 each) 2. Boardwalk (90 In.ft.) 3. Half-court Basketball (1 each) 4. Sand Volleyball (1 each) 5. Horseshoe (1 each) 6. Four Square (1 each) 7. Playground (1 each) 8. Pier (1 each) 9. Sidewalk (3,500 In.ft.) $ 3,000 18,000 22,000 14,000 3,000 4,000 75,000 30,000 75,000 Miscellaneous 1. Accent Pavers 2. Low Walls (70 In.ft.) 3. Landscaping a. Shade Trees (70) b. Accent Trees (40) and Groundcover 4. Hydroseed & Irrigation (269,000 sq.ft.) 5. Temporary Sign (1 each) 6. Permanent Plaque (1 each) $ 7,000 7,500 $ 28,000 15,000 127,000 500 1,000 TOTAL PROJECT COST: $600,000 MATCHING FUNDS REQUESTED: $300,000 105 C~~I" ic--;~~ _ Carter- Burgess 1999 Colleyville Comprehensive Parks, Recreation, and Open Space Master Plan FINANCIAL STATUS OF VOLUNTARY PARK FUND AT 8-31-2000 FUND BALANCE AT 9-30-99. FY 2000 REVENUE Donations. PROJECTED ACTUAL October $8,739 $8,739 November $9,313 $9,313 December $8,843 $8,843 January $9,408 $9,408 February $9,488 $9,488 March $8,640 $8,640 April $8,950 $8,537 May $9,000 $9,528 June $9.000 $9,217 July $9,033 $9,033 August $9,439 $9,439 September $9,100 $0 City Park Sign Revenue $1,747 $1,747 Total Donations $108,953 $101,932 L.D, Lockett Donation $5,300 $5,300 Interest income Received $10,000 $7,267 TOTAL $118,953 $114,499 $200,692 FY 2000 EXPENDITURES RECOMMENDED (BOARD) BALANCE OF C'VILLE MIDDLE SCHOOL LIGHTING ++ BALANCE OF L.D, LOCKETT HOUSE RENOVATIONS-- BALANCE OF OPEN SPACE MASTER PLAN >> LD, LOCKETT HOUSE IMPROVEMENTS << PLEASANT RUN PRACTICE MASTER PLAN && COTTONBEL T PHASE II LOCAL MATCH && COTTON BEL T PHASE I LOCAL MATCH @@ SPARGER PARK TRAIL GRANT APPLlCATION@@ SPARGER PARK TRAIL GRANT LOCAL MATCH@@ $8,100 $2,534 $16,628 $22,000 $13,500 $41,236 $48,000 $2,450 $19,123 TOTAL $173,571 UNENCUMBERED FUND BALANCE AT 8-31-2000 (COUNCIL APPROVED) PROJECTED FUND BALANCE AT 9-30-2000 EXPENDiTURE KEY. ++ FY 2000 PROJECT/APPROVED JULY 96 - FY 2000 PROJECT/APPROVED MARCH 97 >> FY 2000 PROJECT/APPROVED FEB 99 << FY 2000 PROJECT/APPROVED SEPT 99 && FY 2000 PROJECT/APPROVED OCT 99 @@ FY 2000 PROJECT/APPROVED MAY 2000 APPROVED (COUNCIL) $8,100 $2.534 $16,628 $22,000 $13,500 $41,236 $48,000 $2,450 $19,123 $173,571 EXPENDED $0 $2,534 $16,628 $16,365 $10,650 $0 $0 $2,450 $0 $48,627 $141,620 $146,074 IFINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 8-31-2000 TOTAL REVENUES $462,524,10 TOTAL INTEREST INCOME REC'D $67,664,83 LESS EXPENSES: KIDSVILLE DONATION LANDSCAPING NATURE CENTER NATURE CENTER TREES KIMSEY PARK APPRAISALS CITY PARK SOD TPWD KIMSEY PARK GRANT COTTONBEL T TRAIL I COTTONBEL T TRAIL ROW ACQUISITION $1,000,00 $1,169,07 $1,035,00 $4,700,00 $72,881,20 $8,800,00 $25,698,99 $32,322,97 TOTAL EXPENSES $147,607,23 LESSENCUMBERANCES: COTTON BEL T TRAIL I COTTON BEL T TRAIL II COTTON BEL T TRAIL ROW ACQUISITION $186,317,01 $76,298.00 $2,677.03 TOTALENCUMBERANCES $265,292,04 TOTAL AVAILABLE AT 8-31-2000 $117,289,66 COLLEYVILLE ECONOMIC DEV LOPMENT COPAORATION EXHIBIT 2 ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2000 - FY 2004 ) PROJECTED FISCAL YEAR 1999 2000 2001 2002 2003 2004 BEGINNING FUND BALANCE $719,079 $703,101 $469,038 $418,430 $304,170 $141,568 ~~~~ PROJECTED 112 CENT SALES TAX REVENUE $836,428 $950,924 $1,026,998 $1,109,158 $1,197,890 $1,293,722 INTEREST INCOME $100,000 $70,000 $130,000 $90,000 $50,000 $50,000 USE OF FUND BALANCE $15,978 $234,063 $50,608 $114,260 $162,602 $0 REMAINING FY 97 BOND PROCEEDS * $0 $95,000 $400,000 $0 $0 $0 TOTAL REVENUES $952,406 $1,349,987 $1,607,606 $1,313,418 $1,410,493 $1,343,722 ~ " ..... . ..~.". . ...... .. ...." . .. . OPERATING: ADMINISTRATIVE $7,400 $7,400 $7,400 $7,400 $7,400 $7,400 1997 DEBT SERVICE & 1.4 TIMES COVERAGE $692,432 $685,661 $678,206 $677,018 $668,093 $666,044 PROPOSED DEBT SERVICE & 1.4 TIMES COV $0 $0 $252,000 $252,000 $252,000 $252,000 CAPITAL: BRANSFORD PARK PLAN $6,755 $0 $0 $0 $0 $0 BRANSFORD PARK RESTORATION $0 $75,000 $180,000 $0 $0 $0 CITY ENTRANCE MARKERS $1,524 $1n.S18 $0 $0 $0 $0 j CITY PARK SHADE STRUCTURES $45,000 $0 $0 $0 $0 $0 COMMUNITY CENTER STARTUP $30,692 $19,308 $0 $0 $0 $0 KIMZEY PARK DEVELOPMENT $0 $250,000 $0 $0 $0 $0 LIBRARY STARTUP * $0 $0 $300,000 $0 $0 $0 MC PHERSON PARK PLAN * $0 $45,000 $100,000 $0 $0 $0 PARK LAND PURCHASE $0 $0 $0 $287,000 $0 $0 PARK MASTER PLAN UPDATE $15,000 $0 $0 $0 $0 $0 SCHOOLJSOCCER FIELD PARK LAND * $0 $90,000 $90,000 $90,000 $90,000 $90,000 SPARGER - NATURE CENTER TRAIL $0 $0 $0 $0 $393,000 $0 RESTROOMS FOR EXISTING PARKS $153,603 $0 $0 $0 $0 $0 TOTAL EXPENDITURES $952,406 $1,349,987 $1,607,606 $1,313,418 $1,410,493 $1,015,444 EXCESS REVENUES OVER EXPENDITURES $0 $0 $0 $0 $0 $328,277 ENDING FUND BALANCE $703,101 $469,038 $418,430 $304,170 $141,568 $469,845 * THE REMAINING 1997 BOND PROCEEDS ($495,000) ARE AllOCATED TO SCHOOLJSOCCER FIELD PARK LAND ($50,000. FY 20(0), 9 LIBRARY START-UP ($300,000 - FY 2001), AND MC PHERSON PARK ($145,000 - FY 2000, & FY 2001) aty of Co//eyvi//e Parks and Recreation Department ~Mt Meeting 9/11/00 Agenda # 4 Department: Subject: Parks and Recreation Discussion and Consideration of Prioritizing Current and Future Park Planning Projects At the August 14 meeting, staff reviewed current and future parks projects based on the Comprehensive Parks and Recreation Open Space Master Plan and specific Park Master Plans including funding allocations. Attached is detailed information related to each project to assist the Parks Board in prioritizing according to the needs of the community identified in the Comprehensive Parks and Recreation Open Space Master Plan. ........ Staff will provide an overview of each of the projects for discussion and consideration. ') Recommendation The Parks and Recreation Advisory Board is requested to review park projects and establish a priority list for recommendation to the City Council. ACTION TO BE TAKEN o Discussion Only o Information Only o Procedural Change f] Possible aty Coundl Policy Recommendation Page -1.- of -L " -- ()--1 )> 3 mlJ o~ 0 N () en ()o Q) ~ '< CD ,., a. -c -< ,., Q) I'V C 0 :::::l .., 0 a. " 0 :::::l co --I 0 ~ Q) -{fl -(fl I'VUJ CJ'10 00 - - 00 00 00 ,., m c (J) :::::l ~ a. 3 (J) Q) Z ~ CD CD a. CD a. () CD 0 a. (J) ~ ~ -{fl -{fl ~ CJ'1 '" ...... CJ'1 I'V oI=ao 0 ~ .. - N 0 I'V CD 0 c.o ...... 0 '" \ .'.':::ii,o:~;f~ '~ "8 "~"'.'~ ; .~~~, I ~ ~'~ ; ~ ~ ,.' ~ ~'~ , ~ ~ Cl c R ~ -I~ "-_, ! n ll~ ~ ,_~ = g ~ ;!~ ~ - I c z .; ill ,,"' ! ~ . c KIMZEY PARK City of Colleyville Tabular Summary of the Project Elements and Costs I. PROFESSIONAL SERVICES $ 50,000 II. LAND ACQUISITION $ 50,000 A. Donation of 10 Acres III. CONSTRUCTION December, 1999 A. Site Preparation $ 10,000 B. Buildings 1. Pavilion (20x20) 2. Kiosk (1 Ox1 0) $ 44,000 16,000 C. Recreation 1. Backstop (1 each) 2. Boardwalk (90 In.ft.) 3. Half-court Basketball (1 each) 4. Sand Volleyball (1 each) 5. Horseshoe (1 each) 6. Four Square (1 each) 7. Playground (1 each) 8. Pier (1 each) 9. Sidewalk (3,500 In.ft,) $ 3,000 18,000 22,000 14,000 3,000 4,000 75,000 30,000 75,000 D. Miscellaneous 1. Accent Pavers 2. Low Walls (70 In.ft.) 3. Landscaping a. Shade Trees (70) b. Accent Trees (40) and Groundcover 4. Hydroseed & Irrigation (269,000 sq.ft.) 5. Temporary Sign (1 each) 6. Permanent Plaque (1 each) $ 7,000 7,500 $ 28,000 15,000 127,000 500 1,000 TOTAL PROJECT COST: $600,000 MATCHING FUNDS REQUESTED: $300,000 105 S-i~.L~/ C~~~ft~ r~-;-;~ C"-:C Carter. Burgess 1999 Colleyville Comprehensive Parks, Recreation. and Open Space Master Plan SUMMARY OF FACILITY PRIORITY ITEMS Colleyville Comprehensive Parks, Recreation and Open Space Master Plan . Facility High Moderate Low 1 Recreation Center . 2 Picnic Shelters/Pavilions . 3 Playgrounds/Play Equipment . 4 Open Spaces . 5 Hike/Bike Trails . 6 Practice Soccer Fields . 7 Additional Neighborhood Park . 8 Natural Areas . 9 lighted Football Fields . 10 Tree Farm . 11 Outdoor Performing Arts Facility . 12 Practice Baseball Fields . 13 lighted Soccer Fields . 14 Indoor Basketball Court . 15 Restroom Facilities . 16 Outdoor Basketball Court . 17 Practice Softball Fields . 18 Outdoorllndoor In-line Hockey . 19 lighted Tennis Courts . 20 Outdoor Swimming Pool . 21 Practice Football Field . 22 Rose/Flower Garden Area . 23 Concession Facilities . 24 Unlighted Baseball Fields . 25 Sand Volleyball Courts . . . . . . . . C.\l,'" .ur December, 1999 88 ~, ",>;~~iil:; r 0; ~ .~ 1999 Colleyville Comprehensive Parks. Recreation, and Open Space Master Plan _ Carter. Burgess Facility High Moderate Low 26 Skateboard Park . 27 Indoor Swimming Pool . 28 Unlighted Football Fields . 29 Indoor Volleyball Courts . 30 Equestrian Trails . 31 Lighted Baseball Fields . 32 Unlighted Soccer Fields . 33 Unlighted Softball Fields . 34 Lighted Softball Fields . December, 1999 89 C@le i~~~~ 1999 Colleyville Comprehensive Parks, Recreation, and Open Space Master Plan _ Carter- Burgess 0 """(J """(J -I )> 0 .., Q) m ~ 0 .., )> 0 0 1....-. " (") CD I (") Q) I'V Q) ~ r-+ r-+ :J -.\. CD C'" OJ 0. 0. 0. 0 T1 CD - 0 CD C ~ 0. :J -I Q) (") 0. r-+ CD Q) :J .., r-+ (Q Q) m 0 -. Q) :J - ... ::l. '< -I \J I'V 0 ::r 0 r-+ 0 Q) Q) -.\. tn CD - f;fl f;fl I'VCO -.\.~ I'VCO 00 00 00 T1 m c CJ) :J ~ 0. 3 CJ) Q) Z r-+ CD CD 0. CD () 0. CD 0 0. CJ) r-+ ~ f;fl f;fl -.\. -.\. - 0 0 0'> 0'> 0 0 - 0 0 0 0 0 0 Cost Projection MESA Design Group,lnc. COLLEYVILLE (Portion 'B' - Pleasant Run Park to DART 33 4516 LF. (14,206 LF. Total Trail Length) Conon Belt Trail 97070 TOTLAL LEN UNIT ORlGINAL ORlGINAL ORlGINAL DESCRlPTION QUANTITY PRlCE COST SUBTOTALS SUBTOTALS Trail Construction Clearing, grubbing, prep I Is $12,966,90 $12,966,90 Tree Clearing 1.8 ac $5,100,00 $9,180,00 Excavation 3.500 cy $9.00 $31.500.00 Fill Material 100 cy $15,00 $1.500.00 Retaining wall 35 cy $375,00 $13,125,00 Handrail (54") 0 If $65,00 $0.00 Drainage I Is $28,300.00 $28,300,00 10' concrete path (5" depth)(Within 2.081 sy $25,00 $52.025.00 10' concrete path (5" depth) 2.264 sy $30,00 $67,920.60 Handicap Ramps 3 ea $750,00 $2,250.00 Shoulder Fill 670 cyd $16,00 $10,720,00 SUBTOTAL 5229.487.50 5229,487.50 5229.487.50 Additional Costs Utility adjustments 1 Is $5,722,10 $5,722,10 Walkway paint, striping 1 Is $3,337,90 $3,337.90 Traffic Barricades I Is $4,000,00 $4,000.00 Erosion control 1 Is $5,722,10 $5,722.10 Signage · 48 ea $440,00 $21,120,00 Remove/replace fencing 100 If $12.00 $1,200,00 Bollards 6 ea $400,00 $0.00 Utility Sign Relocattion (1120 If. A 228 signs $35,00 $7,980,00 SUBTOTAL 549,082.10 549.082.10 549,082.10 TOTALS Total Trail Construction Cost $278,569.60 $278,569,60 Mobilization fee (10% construction) $27,856.96 $27,856,96 Contingency (5%) $13,928,48 $13,928.48 SUBTOTAL $320,355.04 $320.355,04 NE Fees (Re-Alignment) " $0.00 $0.00 TOTAL COST PORTION B** $320.355.04 $320.355.04 SUMMARY ORIGINAL NEW EASEMENT TOTAL COST PORTION A** $868,064.26 $734,963,26 TOTAL COST PROTION B** $320.355.04 $320.355.04 TOTAL COST PORTION A&B ORIGINAL ALIGNMENT $1,188,419.30 -,..,- ,-' . TOTAL COST PROTION A&B NEW ALIGNMENT $1,055.318.30 BUDGET PROPOSED BY COLLEYVILLE TO TXDOT $1,060,000.00 $1,060,000.00 * -Information supplied by DT A .. -Does not include trail extensions to meet proposed trails. * ... * -Within 500' of roadway intersection. Docs not include pricing on Tcnninal FaCilities This cost projection is based on information obtained from subconsultant and MESA. This information does not include illY re.alignmcnt of the trail. Prices are subject to change without notice after 30 days due to construction cost increase/decrease. These cost projections are not valid as an independent connct amount, only on complete project length. These prices are formulated only on current data bued on complete nil contract amount. These numbers will change with the re.alignmenl. ColleyvilleB2-23~ 2/24/00 PAGE 1 Re-Alignment Cost Estimate MESA Design Group,lnc. COLLEYVILLE (Portion 'A' - John McCain to Pleasant Run) Cotton belt Trail 97070 TOTLAL LEN UNIT ORIGINAL TOTLAL LENGNEW EASEMENT DESCRIPTION QUANTITY PRICE COST ~EW ESMT.QT COST Trail Construction Clearing, grubbing, prep I Is $21,506,20 $21.506,20 ] Is $21,506,20 Excavation 7,000 cy $9.00 $63,000.00 7.000 cy $63.000,00 Fill Material 2,300 cy $15,00 $34,500,00 1.100 cy $16.500,00 Retaining wall 60 cy $375,00 $22,500.00 60 cy $22.500.00 Handrail (54") 250 If $65,00 $16.250,00 250 lf $16,250,00 Drainage 1 Is $118,000,00 $118,000,00 I Is $25,000,00 10' concrete path (5" depth)(Within 3,986 sy $25,00 $99,650,00 3,986 sy $99.650,00 10' concrete path (5" depth) 4.077 sy $30.00 $122,310.00 4,077 sy $122.310,00 Handicap Ramps 0 ea $750,00 $0,00 0 ea $0,00 Shoulder Fill 1,365 cyd $16.00 $21.840,00 1,365 cyd $21,840,00 SUBTOTAL 5519.556.20 $408,556.20 Additional Costs Utility adjustments 1 Is $9,490,35 $9,490,35 1 ls $9,490,35 Walkway paint, striping ] Is $5,536.02 $5,536,02 I Is $5,536.02 Traffic Batricades 1 Is $9,000,00 $9,000.00 I Is $9,000.00 Erosion control 1 Is $9,490,35 $9,490.35 1 Is $9,490,35 Signage · 46 ea 5440.00 $20,240,00 40 ea $17.600.00 Remove/replace fencing 200 If $12,00 $2,400.00 200 If $2,400,00 Bollards 0 ea $400,00 $0,00 0 ea $0.00 Utility Sign Relocattion (1120 If. A 364 signs $35,00 $12,740.00 304 signs $10,640.00 SUBTOTAL $68,896.72 564.156.72 TOTALS Total Trail Construction Cost 5588,452.92 $472,712.92 Mobilization fee (10% construction) $58,845.29 $47,271.29 Contingency (5%) $29,422,65 $23,635.65 SUBTOTAL $676.720.86 $543,619,86 AlE Fees (Contract) $133,633,00 $133.633.00 Add Services (Surveying)(Inc1udes $1,896.20 for Hurst) $8,553,80 $8,553.80 Add Services (Expanded Scope) $13,425.00 50 $13,425,00 AJE Fees (Re-A1ignment) ..... $14,530.00 $14,530.00 TxDOT Review Fees (2% of budget proposed by Colleyville) 521,201.60 $21,201.60 TOTAL COST PORTION A ** 5 868.064.26 $ 734.963.26 ... -Information supplied by DT A ...Does nOI include nil extensions to meet proposed trails or the 2,110 IfTimarron portion. ......... - Within 500' ofroadway intersection. Does not include pricing on Terminal Facilities This cost projection is based on information obtained from subconsultant and MESA. This information does not i of the trail. Prlces are subject to change without notice after 30 days due to construction cost increase/decrease. .... Fees for this section are included in Section A ifB is done simulWleously. As an independent projcct., one fees of J 2.5%. These cost projections are not valid as an independent contract amount., only on complete project length. These prices are formulated only on current data based on complete trail contract amount. ColleyvilleA2-23~O 2/24100 PAGE 1 SUMMARY OF FACILITY PRIORITY ITEMS Colleyville Comprehensive Parks, Recreation and Open Space Master Plan . Facility High Moderate Low 1 Recreation Center . 2 Picnic Shelters/Pavilions . 3 Playgrounds/Play Equipment . 4 Open Spaces . 5 Hike/Bike Trails . 6 Practice Soccer Fields . 7 Additional Neighborhood Park . 8 Natural Areas . 9 Lighted Football Fields . 10 Tree Farm . 11 Outdoor Performing Arts Facility . 12 Practice Baseball Fields . 13 Lighted Soccer Fields . 14 Indoor Basketball Court . 15 Restroom Facilities . 16 Outdoor Basketball Court . 17 Practice Softball Fields . 18 Outdoor/Indoor In-line Hockey . 19 Lighted Tennis Courts . 20 Outdoor Swimming Pool . 21 Practice Football Field . 22 Rose/Flower Garden Area . 23 Concession Facilities . 24 Unlighted Baseball Fields . 25 Sand Volleyball Courts . c_~ t~. .0) { December, 1999 88 ~~"~, ,..,;~"Ill,~ i,,;, ~, _ Carter' Burgess 1999 Colleyville Comprehensive Parks, Recreation, and Open Space Master Plan Facility High Moderate Low 26 Skateboard Park . 27 Indoor Swimming Pool . 28 Unlighted Football Fields . 29 Indoor Volleyball Courts . 30 Equestrian Trails . 31 Lighted Baseball Fields . 32 Unlighted Soccer Fields . 33 Unlighted Softball Fields . 34 Lighted Softball Fields . December, 1999 89 O;~)lie T~-;-;~" 1999 Colleyville Comprehensive Parks, Recreation, and Open Space Master Plan _ Carter. Burgess 0 \J < \J --l )> 0 r+ ..., 0 Q) m r+ 0 c ..., )> 0 0 ""- . ^ (') CD ::J I (') Q) N Q.) ~ ...... ...... ...... Q) ::J ~ CD C" OJ -< c.. c.. CD c.. \J 0 11 - 0 Q.) CD c r+ ..., c.. ::J -I Q.) ^ (') c.. ...... CD Q) ::J .., . . ...... CO Q) N 0 -- a ::J - 0 "" (;J --l -0 I 0 0 ::T .J::l.. ...... Q.) Q) (J) CD - - -f;fl -f;fl -f;fl (;J .J::l..-J(;J ~CJ').J::l.. - - - NNCJ'1 (;J CD ~ CJ') -J CJ') 11 m c C/) ::J ...... c.. 3 C/) Q.) Z ...... CD CD a. CD (") a. CD 0 a. C/) ...... ~ -f;fl -f;fl .J::l.. .J::l.. CJ'1 CJ'1 N N - 0 0 ~ ~ CD CD MEMORANDUM TO: Bob Stripling, City Manager FROM: Dianne McWethy, Assistant City Manage DATE: September 2, 1999 SUBJECT: Cottonbelt Trail, Phase II Grant As your are aware, the length of the Cottonbelt Trail, as originally estimated in the Phase I grant application was calculated as 3.37 miles. The actual measured distance by the surveying engineers is 4.16 miles. The difference in the length of the trail has resulted in the city having to shorten the length o.f the trail for Phase I and prepare a supplemental grant application for construction of Phase II. We have been working with Mesa Design Group to complete the final design for Phase I of the Cottonbelt Trail. Preliminary design plans have been submitted to TxDot and DART for their review and comment. The city needs an additional $41,236 to complete the local match for our grant application. Staff plans to submit a request to the Parks and Recreation Advisory Board on September 13 and the City Council on September 21 to request these monies from the Voluntary Park Fund to serve as a local match for this project. If you have any questions of need additional information, please contact me. Cottonbelt Trail Phase II Cost Analysis $376,707.13 Total dollars to construct 2,400 If trail, including 10% local administrative and 13% mobilation bond! insurance. $75,341.43 TxDot Administrative Fee (20%). $452,048.56 Total Project Cost(s) $117,532.62 $76,297.26 Local Match (26%) Local Match of Parkland Dedication Funds $41,235.36 Additional monies needed for local match Local Administrative Fee - provides monies needed for tree mitigation and any other monies that are needed to complete the project. Mobilization bond/insurance - provides monies for the contractor's "start-up" of the job, including moving equipment into palce, obtaining permits, etc. Administrative Fee - TxDot's required amount to cover engineering reviews and other intemal agency costs related to the project. SUMMARY OF FACILITY PRIORITY ITEMS Colleyville Comprehensive Parks, Recreation and Open Space Master Plan . Facility High Moderate Low 1 Recreation Center . 2 Picnic Shelters/Pavilions . 3 Playgrounds/Play Equipment . 4 Open Spaces . 5 Hike/Bike Trails . 6 Practice Soccer Fields . 7 Additional Neighborhood Park . 8 Natural Areas . 9 Lighted Football Fields . 10 Tree Farm . 11 Outdoor Performing Arts Facility . 12 Practice Baseball Fields . 13 Lighted Soccer Fields . 14 Indoor Basketball Court . 15 Restroom Facilities . 16 Outdoor Basketball Court . 17 Practice Softball Fields . 18 Outdoor/Indoor In-line Hockey . 19 Lighted Tennis Courts . 20 Outdoor Swimming Pool . 21 Practice Football Field . 22 Rose/Flower Garden Area . 23 Concession Facilities . 24 Unlighted Baseball Fields . 25 Sand Volleyball Courts . C.\~\' _ uf December, 1999 88 .,o-,,~, ,'~>%"iil'; T.,;,,1' _ Carter. Burgess 1999 Colleyville Comprehensive Parks. Recreation, and Open Space Master Plan Facility High Moderate Low 26 Skateboard Park . 27 Indoor Swimming Pool . 28 Unlighted Football Fields . 29 Indoor Volleyball Courts . 30 Equestrian Trails . 31 Lighted Baseball Fields . 32 Unlighted Soccer Fields . 33 Unlighted Softball Fields . 34 Liqhted Softball Fields . December, 1999 89 ce1e i~--;~ 1999 Colleyville Comprehensive Parks, Recreation, and Open Space Master Plan _ Carter. Burgess "tJ r )> - Q.) CD :::::l 0 Q) 0. 0 en Q.) .-+ Q) CD 0. ~ " r+ c :xJ ::J 0. c: :::::l ~ CO "tJ --i Q) 0 .... .-+ Q.) " -f:fl N N 0) 0 0 " 0 C :::::l m 0. en en !::!': Z 3 CD Q.) .-+ CD CD 0. 0. CD () 0. 0 en .-+ -f:fl ~ -f:fl ...Jr. .. W N --1. (.0 N - 0) ...f:Ja 0) N I'\) 0 0 ....... 0 N 0 0 -J 0 PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, October 2, 2000 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road I AGENDA I AGENDA ITEM I NUMBER 1. Call to Order 2. Approval of the September 11, 2000 Minutes 3. Update of Park Land 4. Discussion and Consideration of Proposed Donations for L.D. Lockett Park 5. Recreation, Athletics, Tennis and Seniors' Report 6. Park Operations and Capital Improvement Status Reports 7. Other Informationalltems* 8. Adjournment *(ThiS time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on September 28, 2000. Ie Texas PARKS AND RECREATION DEPARTMENT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday September 11, 2000 7:00 p.m. Chairman Rich Hendler called the meeting to order at 7:03 p,m. on Monday, September 11, 2000 at the Parks and Recreation office. ROLL CALL: Members: Chairman Rich Hendler, Councilman Mike Taylor, Roger Nelson, Joe Noorlag, Dan Witte and Karen Birkes ABSENT: Ken Crooks, Steve Magee and Vince Rosen STAFF: Dianne McWethy, Assistant City Manager, Monica Sue Walsh, Parks and Recreation Manager, Keith Fisher, Project Manager, Craig Dishman, Recreation Supervisor, and Cynthia Singleton, Office Assistant GUESTS: Pete Riis, David Dudziak, Vickie Heminger and Chris Marsh, Kimzey Park Master Plan Committee members 1. Call to Order 2. Approval of the August 14, 2000 Minutes Joe Noorlag moved to approve the August 14, 2000 Parks and Recreation Advisory Board minutes and Karen Birkes seconded the motion. The vote was unanimous. 5109 Bransford Road , P,O; Box 185 Colleyville, Texas 76034 , ' . 65g-PARK , Metro: (817) 498-4749 ''''...-\ --.- ..""",........ .,....-' Parks and Recreation Advisory Board Meeting September 11, 2000 Page 2 3. Discussion and Consideration of Kimzey Park Funding Dianne McWethy provided an update of the Kimzey Park Master Plan and funding options for completion of the park. Joe Noorlag made a motion to recommend approval of bid award for the design and construction of Kimzey Park to include the allocation of Colleyville Economic Development Corporation funds in the amount of $177,618 and the use of Voluntary Park Funds in the amount of $13,431 to fund Alternates 6 and 7 if contingency funds are not available to fund these alternates. Dan Witte seconded the motion and the vote was unanimous. 4. Discussion and Consideration of Prioritizing Current and Future Park Planning Projects Dianne McWethy, Assistant City Manager, and Monica Sue Walsh, Parks and Recreation Manager presented an overview of current and future park projects. Discussion ensued and Park Board members established the following priorities: 1. Pleasant Run Park 2. Bransford Park 3. McPherson Park-Phase 1 4. McPherson Park-Phase 2 5. Other Informationalltems* Monica Sue Walsh, Parks and Recreation Manager provided an update on the Parks and Recreation Advisory Board's request for information regarding joint facility use with G-CISD and the appointment of a G-CISD School Board member to serve as a Parks and Recreation Advisory Board liaison. 6. Adjournment Dan Witte moved to adjourn at 10:00 p.m. and Roger Nelson seconded the motion and the vote was unanimous. Parks and Recreation Advisory Board Meeting September 11, 2000 Page 3 Respectfully submitted: ~ Approved: ~ lflA Monica Sue Wal ,Parks and Recreation Manager DRAFT PARKS AND RECREATION ADVISORY BOARD MINUTES Monday September 11, 2000 7:00 p.m. Chairman Rich Hendler called the meeting to order at 7:03 p.m. on Monday, September 11, 2000 at the Parks and Recreation office. ROLL CALL: Members: Chairman Rich Hendler, Councilman Mike Taylor, Roger Nelson, Joe Noorlag, Dan Witte and Karen Birkes ABSENT: Ken Crooks, Steve Magee and Vince Rosen STAFF: Dianne McWethy, Assistant City Manager, Monica Sue Walsh, Parks and Recreation Manager, Keith Fisher, Project Manager, Craig Dishman, Recreation Supervisor, and Cynthia Singleton, Office Assistant GUESTS: Pete Riis, David Dudziak, Vickie Heminger and Chris Marsh, Kimzey Park Master Plan Committee members 1. Call to Order 2. Approval of the August 14, 2000 Minutes Joe Noorlag moved to approve the August 14, 2000 Parks and Recreation Advisory Board minutes and Karen Birkes seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board Meeting September 11,2000 Page 2 3. Discussion and Consideration of Kimzey Park Funding Dianne McWethy provided an update of the Kimzey Park Master Plan and funding options for completion of the park. Joe Noorlag made a motion to recommend approval of bid award for the design and construction of Kimzey Park to include the allocation of Colleyville Economic Development Corporation funds in the amount of $177,618 and the use of Voluntary Park Funds in the amount of $13,431 to fund Alternates 6 and 7 if contingency funds are not available to fund these alternates. Dan Witte seconded the motion and the vote was unanimous. 4. Discussion and Consideration of Prioritizing Current and Future Park Planning Projects Dianne McWethy, Assistant City Manager, and Monica Sue Walsh, Parks and Recreation Manager presented an overview of current and future park projects. Discussion ensued and Park Board members established the following priorities: 1. Pleasant Run Park 2. Bransford Park 3. McPherson Park-Phase 1 4. McPherson Park-Phase 2. 5. Other Informationalltems* Monica Sue Walsh, Parks and Recreation Manager provided an update on the Parks and Recreation Advisory Board's request for information regarding joint facility use with G-CISD and the appointment of a G-CISD School Board member to serve as a Parks and Recreation Advisory Board liaison. 6. Adjournment Dan Witte moved to adjourn at 10:00 p.m. and Roger Nelson seconded the motion and the vote was unanimous. Parks and Recreation Advisory Board Meeting September 11, 2000 Page 3 Respectfully submitted: Cynthia Singleton, Office Assistant Approved: Monica Sue Walsh, Parks and Recreation Manager ) Oty of Co//eyvi//e Parks and Recreation Department Mt Meeting 1 0/02700 Agenda # 3 Department: Subject: Parks and Recreation Update of Park Land At the September Parks and Recreation Board meeting, members requested that staff identify parcels of land greater than 10 acres in Colleyville. The enclosed map represents seventeen properties, current parkland, school property and private open space. Also included is a list of the properties, their locations and appraised value. Attachments: City of Colleyville - Potential Park Land (map) City of Colleyville - Future Land Use (map) List of Property and Value ACTION TO BE TAKEN o Discussion Only o Infonnation Only o Procedural Change o Possible Oty Council Policy Recommendation Page_of_ Oty of Co//eyvi//e Parks and Recreation Department _Mt Meeting 1 0/02700 Agenda # 4 Department: Subject: Parks and Recreation Discussion and Consideration of Proposed Donations for L.D. Lockett Park The City has received two proposals for the donation of labor and materials for L.D. Lockett House improvements. Stuart Bolerjack is interested in donating labor, hardware and lumber to construct shelving units at the L.D. Lockett House for the Kindeready program. Kelly-Moore Paint Company, Inc. would like to donate a total of 35 gallons of interior and exterior paint to be used for improvement of the L.D. Lockett House. Recommendation Staff recommends that the Parks and Recreation Advisory Board consider the desires of the Donation Committee concerning the acceptance of labor and materials to make improvements to the L.D. Lockett House. Attachments: Stuart Bolerjack Donation Form Kelly-Moore Paint Company, Inc. Donation Form ACTION TO BE TAKEN o Discussion Only o Infonnation Only o Procedural Change o Possible Oty Council Policy Recommendation Page_of_ Oty of Co//eyvi//e Parks and Recreation Department Mt Meeting 10/02/00 Agenda # 6 Department: Subject: Parks and Recreation Park Operations and Capital Improvement Status Report BRANSFORD PARK MASTER PLAN Project description: Development of Master Plan for site Consultant: Carter & Burgess Contractor: NtA Status: Researching historical grant opportunities; Colleyville Woman's Club considering making renovations. Substantial completion: Completed KIMZEY PARK Project description: Design for redevelopment Consultant: Carter and Burgess Contractor: Nt A Status: City Council will consider October 3, 2000 Substantial completion: Summer 2000 ACTION TO BE TAKEN o Discussion Only o Infonnation Only o Procedural Change o Possible Oty Coundl Policy Recommendation Page_of_ Park Operations and Capital Improvement Status Report October 2, 2000 Page 2 of 2 COTTONBEL T TRAIL Project description: Design of Cotton belt Trail Consultant: Mesa Design Group Contractor: N/A Status: First submittals sent to TXDOT Substantial completion: Fall 2000 PLEASANT RUN PROPERTY Project description: Design of Master Plan Consultant: Newman, Jackson, Bieberstein Landscape Architecture Contractor: N/A Status: Design process Substantial completion: Completed OTHER PARK PROJECTS: L.D. Lockett Park - Asphalt parking lot, sidewalk and computer lab completed. Parking lot striping and curb stops will be completed this month. Plans are being developed for the lighting and landscaping improvements. Pleasant Run Practice Fields - Parks and Recreation coordinated with Public Works entry drive and parking area improvements.