HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/15/2004
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AGENDA
MEETING OF THE
BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
JUNE 15, 2004
6:30 P.M.
CITY COUNCIL CHAMBER
100 MAIN STREET
1. CALL TO ORDER
2. READING AND PUBLIC HEARING - Resolution R-04-0027 - Consent Items:
a. Approval of the minutes of the Crime Control and Prevention District
meeting of June 17, 2003
b. Approval of the minutes of the Crime Control and Prevention District
meeting of July 15, 2003
b. Approval of the minutes of the Crime Control and Prevention District
meeting of September 16, 2003
3. READING AND PUBLIC HEARING - Resolution R-04-0028 - Adopting an
annual budget for Fiscal Year 2005 for the Colleyville Crime Control and
Prevention District
4. READING AND PUBLIC HEARING - Resolution R-04-0029 - Election of a
President and Vice-President to the Colleyville Crime Control and Prevention
District Board of Directors
5. ADJOURNMENT
100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000
RESOLUTION R-04-0027
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT
ITEMS AT THE MEETING JUNE 15,2004
WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has
taken action on certain items on the agenda under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT the agenda decisions approved by the Colleyville Crime Control and
Prevention District Board of Directors action under Consent Items as
follows are hereby adopted:
a.
THAT the minutes of the Colleyville Crime Control and Prevention District
Board of Directors' meeting held June 17,2003, are hereby approved.
b.
THAT the minutes of the Crime Control and Prevention District meeting of
July 15, 2003, are hereby approved.
c.
THAT the minutes of the Crime Control and Prevention District meeting of
September 16, 2003, are hereby approved.
AND IT IS SO RESOLVED.
2004, BY A VOTE
ABSTENTIONS.
APPROVED THIS
OF AYES,
DAY OF
NAYS AND
ATTEST:
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Cynthia Singleton, TRMC
City Secretary
President
MINUTES OF THE MEETING OF THE
BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME
CONTROL AND PREVENTION DISTRICT
JUNE 17,2003
The meeting of the Colleyville Crime Control and Prevention District Board of Directors
was called to order by President Ginny Tigue on June 17, 2003, at 6:36 p.m.
ROLL CALL:
Directors Joe Hocutt, Mark Skinner, Elaine Dolan, Rich Hendler and
Jon Ayers were present. President Ginny Tigue, City Manager Bill
Lindley, Finance Director Terry Leake, Police Chief John Young, and
Secretary Cynthia Singleton were also present.
2. READING AND PUBLIC HEARING - Resolution R-03-0021 - Consent items:
a. Approval of the minutes of the Crime Control and Prevention District
meeting of June 18, 2002
President Ginny Tigue opened the public hearing and read Resolution R-03-0021 in its
entirety.
There was no one present wishing to speak concerning this item and President Tigue
closed the public hearing.
Director Hocutt moved to approve Resolution R-03-0021.
Director Hendler seconded the motion.
Ayes: Directors Hocutt, Skinner, Dolan, Hendler, Ayers, and Tigue
Nays: None
President Tigue declared the motion carried.
3. READING AND PUBLIC HEARING - Resolution R-03-0022 - Adopting the Fiscal
Year 2004 budget for the Colleyville Crime Control and Prevention District
President Tigue opened the public hearing and read Resolution R-03-0022 in its
entirety.
CCCPD MINUTES
JUNE 17,2003
There was no one present wishing to speak regarding this item and President Tigue
closed the public hearing.
Police Chief John Young and Finance Director Terry Leake were present to answer
questions.
Director Hocutt moved to approve Resolution R-03-0022.
Director Skinner seconded the motion.
Ayes: Directors Hocutt, Skinner, Dolan, Hendler, Ayers and Tigue
Nays: None
President Tigue declared the motion carried.
4. READING AND PUBLIC HEARING - Resolution R-03-0023 - Election of a
President and Vice-President to the Colleyville Crime Control and Prevention
District Board of Directors
President Tigue opened the public hearing and read Resolution R-03-0023 in its
entirety.
There was no one present wishing to speak regarding this item and President Tigue
closed the public hearing.
President Tigue opened the floor for nominations for President.
Director Dolan nominated Jon Ayers.
Director Ayers nominated Ginny Tigue.
Director Ayers declined the nomination.
President Tigue declared Director Tigue President by a vote of acclamation.
President Tigue opened the floor for nominations for Vice-President.
Director Dolan nominated Jon Ayers.
2
CCCPD MINUTES
JUNE 17,2003
There were no other nominations and President Tigue declared Director Ayers Vice-
President by a vote of acclamation.
5. Discussion of Colleyville Crime Control and Prevention District Election
Police Chief John Young provided information related to the content of the Colleyville
Crime Control and Prevention District election informational packet for the purpose of
educating the public and informational meetings.
Discussion ensued regarding tours of the Justice Center and placing photos of the
facility on the website.
Director Hocutt requested that staff place this on the July 15, 2003, Pre Council agenda
for further discussion.
6. ADJOURNMENT
There being no further business before the Board of Directors, Director Ayers moved to
adjourn.
President Tigue declared the meeting adjourned at 6:54 p.m. by a vote of acclamation.
APPROVED THIS
OF AYES,
DAY OF
NAYS AND ABSTENTIONS.
2004, BY A VOTE
Minutes taken and prepared by:
Cynthia Singleton, TRMC
Secretary
3
MINUTES OF THE
COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS MEETING
JULY 15, 2003
The meeting of the Colleyville Crime Control and Prevention District Board of Directors
was called to order by President Ginny Tigue on July 15, 2003, at 6:35 p.m.
ROLL CALL:
Directors Joe Hocutt, Mark Skinner, Elaine Dolan, Rich Hendler
and Jon Ayers were present. President Ginny Tigue, City Manager
Bill Lindley, Deputy City Manager Dianne McWethy, Police Chief
John Young, Communications Manager Dixie Cawthorne, City
Attorney Ross Foster and City Secretary Cynthia Singleton were
also present.
2. READING AND PUBLIC HEARING - Resolution R-03-0024 - Calling a Special
Election to determine the voters desire to continue the levy of a sales and use tax
to support the crime reduction programs of the Crime Control and Prevention
District
President Ginny Tigue opened the public hearing and read Resolution R-03-0024 in its
entirety.
There was no one present wishing to speak concerning this item and President Tigue
closed the public hearing.
Discussion ensued regarding the length of time to continue the Colleyville Crime Control
and Prevention District sales tax and use of the sales tax.
Director Hocutt moved to approve Resolution R-03-0024, that the CCCPD should be
continued for 20 years and CCCPD sales tax should be continued for 20 years.
Director Hendler seconded the motion.
Ayes: Directors Skinner, Hendler, Ayers, Hocutt and Tigue
Nays: Director Dolan
Director Tigue declared the motion carried.
CCCPD MINUTES
JULY 15, 2003
3. READING AND PUBLIC HEARING - Resolution R-03-0025 - Approval of a
Contract for election services between the City of Colleyville and the Colleyville
Crime Control and Prevention District
President Ginny Tigue opened the public hearing and read Resolution R-03-0025 in its
entirety.
There was no one present wishing to speak concerning this item and President Tigue
closed the public hearing.
Director Ayers moved to approve Resolution R-03-0025.
Director Dolan seconded the motion.
Ayes: Directors Skinner, Dolan, Hendler, Ayers, Hocutt and Tigue
Nays: None
Director Tigue declared the motion carried.
4. ADJOURNMENT
There being no further business before the Board of Directors, President Tigue
adjourned the meeting at 6:55 p.m.
APPROVED THIS
AYES,
DAY OF
NAYS AND
2004, BY A VOTE OF
ABSTENTIONS.
Minutes taken and prepared by:
Cynthia Singleton, TRMC
Secretary
2
MINUTES OF THE
COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS MEETING
SEPTEMBER 16, 2003
The meeting of the Colleyville Crime Control and Prevention District Board of Directors
was called to order by President Ginny Tigue on September 16, 2003, at 6:30 p.m.
ROLL CALL:
Directors Mark Skinner, Elaine Dolan, Joe Hocutt, Rich Hendler
and Jon Ayers were present. President Ginny Tigue, City Manager
Bill Lindley, Deputy City Manager Dianne McWethy, Finance
Director Terry Leake, Community Development Director Barry
LeBaron, Financial Analyst Collin Boothe and City Secretary
Cynthia Singleton were also present.
2. READING AND PUBLIC HEARING - Resolution R-03-0026 - Canvassing the
Colleyville Crime Control and Prevention District Special Election held
September 13, 2003
President Ginny Tigue opened the public hearing and read Resolution R-03-0026 in its
e nti rety.
There was no one present wishing to speak concerning this item and President Tigue
closed the public hearing.
Director Hocutt moved to approve Resolution R-03-0026.
Director Ayers seconded the motion.
Ayes: Directors Skinner, Dolan, Hendler, Ayers, Hocutt and Tigue
Nays: None
President Tigue declared the motion carried.
COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT MINUTES
SEPTEMBER 16, 2003
3. ADJOURNMENT
There being no further business before the Board of Directors, Director Ayers moved to
adjourn.
Director Skinner seconded the motion.
Ayes: Directors Skinner, Dolan, Hendler, Ayers, Hocutt and Tigue
Nays: None
President Tigue declared the meeting adjourned at 6:35 p.m.
APPROVED THIS
AYES,
DAY OF
NAYS AND
2004, BY A VOTE OF
ABSTENTIONS.
Minutes taken and prepared by:
Cynthia Singleton, TRMC
City Secretary
CCCPD cce", AGENDA BRIEFING
Ic-:-;;:\$
MEETING DATE: 06/15/04 CITY MANAGER
ITEM # : 3 DEPARTMENT HEAD
RESOLUTION # : R-04-0028 FINANCE REVIEW i
Previous Action: None
DEPARTMENT: POLICE
SUBJECT: Adopting an annual budget for Fiscal Year 2005 for
the Colleyville Crime Control and Prevention District.
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and Prevention
District Board (CCCPD) shall propose an annual budget. The budget must contain a complete
financial statement; including a statement of outstanding obligations, the amount of cash on
hand, the amount of money received by the district during the previous year, the estimated
amount of money available to the district, the amount of money needed to fund programs
approved, the amount of money requested for programs that were not approved, the tax rate
for the next fiscal year, the amount of the balances expected at the end of the year in which
the budget is being prepared and the estimated amount of revenues and balances available to
cover the proposed budget.
Financiallmoact
The CCCPD's projected revenue for FY 2005 is $957,291 with expenditures of $701,928.
Proposed expenditures for administrative board expenses ($500), police officer ($63,020), and
debt service are $638,408.
Recommendation
Approval
Attachments
. CCCPD FY 2005 budget
. Resolution R-04-0028
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2005 BUDGET
PROJECTED PROPOSED
FISCAL YEAR 2004 2005
BEGINNING FUND BALANCE $219,988 $237,952
REVENUES:
1/2 CENT SALES TAX REVENUE $715,404 $730,000
INTEREST INCOME $7,500 $7,500
USE OF FUND BALANCE $219,988 $219,791
TOTAL REVENUES $942,892 $957,291
EXPENDITURES:
ADMINISTRATIVE BOARD EXPENSES: $500 $500
PERSONNEL:
POLICE OFFICER $62,545 $63,020
DEBT SERVICE:
1999 CERTIFICATES OF OBLIGATION $641,895 $638,408
TOTAL EXPENDITURES $704,940 $701,928
EXCESS REVENUES OVER EXPENDITURES $237,952 $255,363 *
ENDING FUND BALANCE $237,952 $273,524
* MUST HAVE A 1.4 TIMES COVERAGE RATIO ($255,363) FOR DEBT SERVICE PAYMENT
RESOLUTION R-04-0028
A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2005 FOR
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
WHEREAS, the laws of the State of Texas require that an annual budget be adopted by
the Board of Directors; and
WHEREAS, the laws require that the budget includes projected revenues and proposed
expenditures, cash on hand at the start of the year, the amount of money
received during the prior year, the tax rate and the projected ending fund
balance.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1.
THAT the Fiscal Year 2005 budget amou nts for the Colleyville Crime Control
and Prevention District with a sales and use tax rate of .5% are as follows:
Projected Revenue Received
in Fiscal Year 2004
$ 942,892
Projected Cash on
Hand
as of October 1, 2004
Expenditures
$ 237,952
$ 957,291
$ 701,928
Revenues
Ending Fund Balance
at September 30, 2005
$ 273,524
AND IT IS SO RESOLVED.
APPROVED THIS THE DAY OF
AYES, NAYS AND
2004, BY A VOTE OF
ABSTENTIONS.
ATTEST:
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Cynthia Singleton, TRMC
City Secretary
President
CCCPD
cc~'" AGENDA BRIEFING
"'l~:-; ;:\$
MEETING DATE:
ITEM#:
RESOLUTION # :
06/15/04
4
R-04-0029
CITY MANAGER !
DEPARTMENT HEAD !
FINANCE REVIEW !
DEPARTMENT: POLICE
SUBJECT: Election of a President and Vice-President of the
Colleyville Crime Control and Prevention District
Board of Directors
Previous Action: None
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and Prevention
District shall elect from among its members a president and vice-president. Each officer of the
board serves for a term of one year.
This Resolution provides for the Colleyville Crime Control and Prevention District Board of
Directors to appoint a president and vice-president.
Recommendation
Approval
Attachments
. Resolution R-04-0029
RESOLUTION R-04-0029
A RESOLUTION APPOINTING A PRESIDENT AND VICE-PRESIDENT TO THE
COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF
DIRECTORS
WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors
shall elect from among its members a president and vice-president in
accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT Director
and Director
is appointed as President
is appointed as Vice-President.
AND IT IS SO RESOLVED.
APPROVED THIS THE
AYES,
DAY OF
NAYS AND
2004, BY A VOTE OF
ABSTENTIONS.
ATTEST:
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Cynthia Singleton, TRMC
City Secretary
President