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HomeMy WebLinkAboutHistorical Preservation-Agenda Packets-6/8/2004 cUy of Ie Texas PUBLIC NOTICE HISTORICAL PRESERVATION COMMITTEE MEETING AGENDA JUNE 8, 2004 7:00 P.M. WEBB HOUSE 408 SHELTON ROAD 1 . Call to Order 2. Approval of Minutes of May 11, 2004 Minutes 3. Discussion of Planning Efforts for the City of Colleyville 50th year Celebration Event 4. Discussion and Consideration of Historical Preservation Committee Goals 5. Discussion and Consideration of Historical Preservation Committee's Participation in the July 3rd Town Center Celebration Event 6. Discussion and Consideration of the Historical Preservation Committee's Funding Request for FY2005 City of Colleyville Budget 7. Update of Local Historical Marker Application Program 8. Discussion and Consideration of Preservation of Colleyville's History a. Log Barn Preservation b. Historical Park Designation(s) 9. Historical Preservation Information for the Colleyville Website Update 10. Historical Preservation Foundation Update a. Structure b. Bylaws 11. Adjourn I certify that the above notice was posted on the Bulletin Board at City Hall on June 4, 2004, at 5:00 p.m. ' ~glet~n, TRMC City Secretary 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 Colleyville Historical Preservation Committee Minutes May 11, 2004 1. Call to Order Vice Chairman Lila Coley called the meeting of the Colleyville Historical Preservation Committee to order at 7:08 p.m. Members Present Sammie Bolling, Ula Coley, Gerald Hartman, Jr., Ed Havran, Brenda Miller, Tommy Taylor, and Nelson Thibodeaux Members Absent Joe Deupree, Molly Munson and Shirley Schollmeyer Staff Present Deputy City Manager Dianne McWethy, Communications Manager Dixie Cawthorne and City Council Liaison Jon Ayers. Other attendees we"re Rick Warner and Dee Barker. 2. Approval of Minutes of April 13, 2004 meeting Nelson Thibodeaux made a motion to approve the minutes of the meeting of April 13, 2004, second by Gerald Hartman. Motion approved. 3. Discussion and Consideration of City of Colleyville 50th year Celebration Event a. Logo Lila Coley presented several drawings using the existing Colleyville logo, with the number 50th super-imposed, as a suggestion for the committee to look at. Deputy City manager suggested the idea of making pins. Nelson Thibodeaux stated that he preferred the logo to be unique in itself and suggested exploring other avenues. Ed Havran made a motion to allow the logo committee to come back to the 'committee with examples of logos fro consideration, second by Tommy Taylor. Motion approved. b. Resolution Deputy City Manager presented a draft resolution supporting the planning efforts of the Historical Preservation Committee for the 50th Year Celebration Event. The resolution will be presented to the City Council for action at the May 18, council meeting. 7. Item # 7 was moved to item #4 Historical Preservation Information for the Colleyville Website Update Communications Manager Dixie Cawthorne reported that the historical website should be completed by next week. A sample site will be available fro review. She would like to receive the committee's input prior to finalizing the project. 4. Update of Local Historical Marker Application Program Deputy City Manag~r Dianne McWethy reported the following: a. Bransford Local Historical Marker The Bransford Depot Local historical Marker has been repaired with stronger brackets and placed under the trees facing the hiking trail by the railroad track on l.D. Lockett Road. b. Pleasant Run State Historical Marker The Pleasant Run State Historical Marker, damaged by a contractor hCilS been replaced. In the process, a new state marker was received, which is being stored at the McPherson Dairy Park for future use, if needed. c. Dr. Colley State Historical Marker The Dr. Colley State Historical Marker will be moved from the former city hall on Bransford Rd. and placed in front of the new Colleyville City Hall, 100 Main Street in approximately a week. d. Harrington/Cheek House Jon Ayers reported that he is waiting for additional information from Mr. Harrington ang will be submitting it to the committee for consideration of a marker. 5. Update of Eudaly Local Historical Marker Dedication Ceremony Brenda Miller reported that 300 invitations had been sent and the ceremony for the dedication of the Eudaly marker will be held Friday, May 14 at 10:30 a.m. Th.e Colleyville Garden Club has been notified. Lila Coley and Joan Vandergriff, owner of the home, will speak at the dedication. Descendents of Mayor Eudaly and family will also be present. 6. Discussions and Consideration of Preservation of Colleyville's History Deputy City Manager Dianne McWethy reported on the folloWing: a. Log Barn Preservation Parks and Becreation Manager Monica Walsh is contacting the developer of the property. Ms. Walsh has also contacted Daniel Carey who toured_historical structures with the committee and Weldon Nash who was involved with the Webb House restoration. Ms. Walsh and Dianne McWethy will visit a restored log barn in the City of Euless. b. Historical Park Designation{s) Rick Warner'suggested the Bransford Park as a historical park for additional structures. Councilman Jon Ayers stated that we were looking at having multiple sites designated as historical parks. Members also discussed a possible historical structure belonging to Mr. Warner. Deputy City Manager stated that the Dunn-Tirk property with the log barn and Bransford Park could be presented to the City Council for designation as historical parks. 8. Historical Preservation Foundation Update a. Structure b. Bylaws No report 9. Adjourn Ed Havran made a motion, to adjourn, second by Nelson Thibodeaux. Motion approved. The next regular scheduled meeting will be June 8, 2004, at 7:00 p.m. The meeting will be held at the Webb House, 408 Shelton Drive. MEMORANDUM TO: Historical Preservation Committee FROM: Dianne McWethy, Deputy City Manager DATE: June 4,2004 SUBJECT: July 3rd Town Center Celebration Event To assist the committee in discussion with the July 3rd Town Center Celebration Event, I have enclosed a copy of the June 1, 2004, staff briefing for Council approval of a request by Melvin & Martindale and the Colleyville Lions Club for a Grand Opening Celebration of Town Center permit. CITY COUNCIL cce", AGENDA BRIEFING T-:xn'- MEETING DATE: I ITEM#: I RESOLUTION #: i 06/01/04 6d R-04-2385 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT: Approval of a request by Melvin &. Martindale and the Colleyville Lions Club for a Grand Opening Celebration of Town Center Colleyville permit for July 2-3, 2004, Case G-04-014 - by Consent Reading and Public Hearing Melvin & Martindale, the developers of the Town Center Colleyville project, and the Colleyville Lions Club have submitted a reql,!est for a Grand Opening Celebration special event permit for July 2-3, 2004. The request includes the closing of portions of Church Street and Riverwalk Drive. Attached is a letter which provides a general description of the proposed event. Staff met with representatives of the developer on two occasions to coordinate the public safety concerns with representatives from the Colleyville Police Department and Fire Department. The following is a list of the requirements imposed on the event operator. Street Closure. The intersection of Riverwalk Drive and Church Street will be closed from 8:00 p.m. on July 2, 2004 until 8:00 a. m. on July 5, 2004. Event Fencing. The event operator will install a temporary fence around the site and provide controlled access to the event. Security. The event operator will use off-duty police officers, paid by the event operator, for purpose of crowd control and security. Parking. The event operator will use the parking lot at the Town Center for event parking. Restroom Facilities. The event -operator will contract with a private firm to furnish restroom facilities at the event site. Alcohol Sales. The Colleyville Lions Club has applied for a special event permit from the Texas Alcoholic Beverage Commission (TABC). This permit limits the sales of alcoholic beverages to a specifically confined area. There will be a visible barrier around the perimeter of the event site to control access. Agenda Briefing Resolution R-04-2385 Page 2 of2 Health Department. The Tarrant County Health Department has been contacted and will inspect the food handlers and facilities on the day of the event. Emergency Services. The event operator will provide a location for an emergency first-aid station on the property to handle first-aid needs. Serious injuries will require contacting the Colleyville Fire Department for regular ambulance service. Event Permit Fee. The event operator has agreed to pay the City of Colleyville a permit fee of $250. Recommendation Approval Attachments . Applicant's request letter · Event location map May 19,2004 Melvin & Martindale 13642 Omega Dallas, Texas 75244 Dear Mayor and City Council: On behalf of Melvin & Martindale and the Colleyville Lions Club, we. respectfully request permission to stage the first event of the Grand Opening Celebration of Town Center Colleyville on July 3. On July 2 at approximately 8:00 p.m., we will begin set-up of the stage and sound system at the intersection of Riverwalk Drive and Church Street, which will necessitate closure of these streets, as depicted on the attached map. At approximately 5:30 a.m., Saturday morning, the Lions Club Pancake Breakfast begins, which is the precursor to the Lions Club Run, which begins at 7:30 a.m. At 8:15 a.m. the 7th Annual 5K "x-Sightment Run", which will end at 10:30 a.m. At 11 :00 a.m., a town parade will begin and conclude around noon. At noon, "Sampler Bowls" will be sold by the Lions Club to enable citizens and attendees to sample "Chuck Wagon Cooking" provided by six competition chuck wagon teams set up along Church Street. This lunch will conclude at 2:00 p.m. and activities will reconvene at 4:30 p.m., with music and children's acts at Center Stage. At 7:30 p.m., a Private Dinner at each Chuck Wagon will be served and vendors, e.g., Market Street, will be available for public food service prior to the start of the "Family Street Dance". The dance will begin at 8:00 p.m. and conclude at approximately 11 :00 p.m. The Lions Club will serve refreshments for a fund raiser throughout the day and the evening. This is the first activity that'capitalizes upon the Master Plan for the Town Center campus, which was designed specifically for street closures to enable the community to experience the unique atmosphere of Colleyville. We are coordinating with all branches of the City, including Police and Fire, to ensure a safe and successful event. We look forward to seeing all members of the City Council at this event with their dancing boots on. rrr trY yours, ~od~ ~ Lee Skaalrud, Presi Event Location Map ( 1111 0U1llilJ Event Location Map RESOLUTION R-03-2084 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF JANUARY 7,2003 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLlEYVlllE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. . THAT the minutes of the regular City Council meeting of December 17, 2002, are hereby approved. b. THAT the Historical Preservation Committee goals for FY2003, are hereby approved. AND IT IS SO RESOLVED. APPROVED THIS 7~ DAYOF d -L.l~ 2003,BYAVOTEOF ...5 AYES, 0 NAYS AND ~o STENTIONS. ATTEST: . rpt~~.Jrrr- Cynthia Singleton~RG~ City Secretary TO: FROM: DATE: SUBJECT: MEMORANDUM Historical Preservation Committee Dianne McWethy, Deputy City Manager June 4, 2004 Goals I have attached a copy of the committee's Goals for review and discussion. CITY COUNCIL cae", AGENDA BRIEANG tC)I,;)1 I MEETING DATE: i , ITEM # : ; RESOLUTION # : I 01/07/03 3b R-03-2084 I CITY MANAGER I DEPARTMENT HEAD I FINANCE REVIEW DEPARTMENT: City Manager's Office SUBJECT : Approval of Historical Preservation Committee Goals for FY2003 - by Consent Previous Action: None Reading and Public Hearing On December 10, 2002, the Historical Preservation Committee worked to update their goals for FY2003 for the purpose of continuing to work with the City to enhance the historic preservation efforts of Colleyville. .(See attached). Some of the proposed goals are: ~ Continue City sponsored historical marker program with presentation of two (2) new markers ~ Assist the Parks and Recreation Department in the research, preparation and submittal of the State of Texas Historical Marker application for the rehabilitated Webb House ~ Initiate and build a collection of historic documents, photographs, maps and other artifacts for the benefit of the public ~ Provide the Colleyville City. Council with a comprehensive recommendation regarding planning of Colleyville's 50th birthday event . ~ Actively support and participate in the development of the Colleyville Historical Preservation Foundation Financial Impact The FY2003 budget provides funding, in the amount of $5,000, for the local historical marker program. Recommendation Approval Attachments . Historical Preservation Committee Goals for FY2003 CITY OF COLLEYVILLE HISTORICAL PRESERVATION COMMITTEE GOALS FOR JANUARY 1, 2003 THROUGH DECEMBER 31, 2003 I. Continue City sponsored historical marker program with presentation of two (2) new markers. II. Identify the various creeks and waterways within the city and develop signage. III. Assist the Parks and Recreation Department in the research, preparation and submittal of the. State of Texas Historical Marker application for the rehabilitated Webb House. IV. Work with the library Advisory Committee and City Council to have provisions made for permanent historical exhibits and displays at the planned Colleyville Public Library and Colleyville City Hall. . - V. Initiate and build a collection of historic documents, photographs, maps and other artifacts for the benefit of the public. A. Research and select the most appropriate means of ownership and/or custodianship of the collection B. Catalog and document all items in the collection C. Initiate means of growing the collection through donations and loan program VI. Prepare and have printed a pamphlet, brochure or small book, video and/or web pages describing and illustrating an overview of the history of the Colleyville area and the parent communities. VII. Continue compiling and reviewing information to facilitate a publication about Colleyville history and its City government since incorporation. VIII. Provide the Colleyville City Council with a comprehensive recommendation regarding planning of Colleyville's 50th birthday event IX. Actively support ahd participate in the development of the Colleyville Historical Preservation Foundation 08l0:?JOO