HomeMy WebLinkAboutCity Council - Agenda Packets-11/18/2014
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, November 18, 2014 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Update on the Comprehensive Plan and discussion of setting dates for joint
worksessions in January 2015 with the City Council and the Colleyville
Center Advisory Committee, and the City Council and the Parks and
Recreation Advisory Board
PC-2 Presentation of the Quarterly Performance Management Report
PC-3 Discussion of the 2015 City Council meeting dates
PC-4 Discussion of the November 18, 2014, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Billy McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Michael S. Newman v. City of Colleyville and City of Keller
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
City of Colleyville Page 1
City Council Agenda November 18, 2014
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Lee Johnson, Bear Valley Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE
SESSION - Resolution R-14-3806
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation recognizing the Grapevine High School Tennis Team -
District 5A UIL State Champions
In recognition of Colleyville's featured business - Girligirl Boutique,
Kim Strickland, owner, 1001 Glade Road - Mayor Pro Tem Mike Taylor
and Economic Development Director Marty Wieder
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-14-3807
4a Approval of the minutes of the City Council worksession of October
28, 2014
4b Approval of the minutes of the regular City Council meeting of
November 5, 2014
5. RESOLUTION(S): READING AND PUBLIC HEARING
5a Resolution R-14-3808
Approval to pass through a water and sewer rate increase received by
the City of Colleyville from the Trinity River Authority
6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
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City Council Agenda November 18, 2014
7. REPORTS
Senior Center Advisory Committee Meeting Minutes - July 17, 2014
Planning and Zoning Commission Meeting Minutes - September 8, 2014
Monthly Financial Report - October 2014
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR
NOVEMBER 18, 2014 - Reading and Public Hearing - Resolution R-
14-3809
9. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
November 14, 2014 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 3
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-1 Agenda Date 11/18/2014
Type Pre Council
Department Community Development
Title
Update on the Comprehensive Plan and discussion of setting dates for joint
worksessions in January 2015 with the City Council and the Colleyville Center Advisory
Committee, and the City Council and the Parks and Recreation Advisory Board
Explanation
The purpose of this item is to provide an update to the City Council on the status of the
comprehensive plan, set dates for two upcoming joint worksessions, and answer any
City Council questions.
As of the date of this briefing, approximately half of the scope of work is complete,
with most of the citizen engagement and feedback completed. Given the original
estimated project timeline of 12 months, the plan, as shown on the attached
completion timeline, should be adopted in April 2015, which includes two additional
months beyond the original 12 month estimate. Also attached is a presentation
summarizing this item.
According to the attached presentation and timeline, joint worksessions with the
Colleyville Center Advisory Committee and the Parks and Recreation Advisory Board
are tentatively scheduled for January 2015. The purpose of the joint worksession with
the Colleyville Center Advisory Committee is to review the preliminary concept plan for
the Colleyville Center based on the feedback received at the September 23, 2014 joint
worksession. The purpose of the joint worksession with the Parks and Recreation
Advisory Board will be to review the recommendations in the 2011 Parks, Recreation
and Open Space Master Plan, while also completing the parks and trails update
component in the scope of work for the comprehensive plan.
The following dates are available to hold the two joint worksessions:
January 2015:
Week One: January 5th, 7th, and 8th
Week Two: January 13th, 14th, and 15th
Week Three: January 19th, 21st, and 22nd
City Council Agenda Briefing
City of Colleyville Page 2
Week Four: January 26th, 27th, and 28th
Upon selection of the dates by the City Council, staff will coordinate with the Colleyville
Center Advisory Committee and the Parks and Recreation Advisory Board.
Comprehensive Plan Background and History. Since Colleyville was incorporated
in 1956, the City has completed five Master/Comprehensive Plans: 1968, 1987, 1994,
1998 and 2004.
Generally speaking, a comprehensive plan provides a vision for the community’s
future. It guides future community growth and development while also providing a
visionary framework for redevelopment. It also supports the economic vitality and
quality of life of the community and should be the basis for decision-making and
priority-setting for future community infrastructure and public facility investments.
In 1997, the legislature adopted Texas Local Government Code, Chapter 213, which
specifically authorized cities to adopt a comprehensive plan for the long-range
development of the city. The content and design of the plan, and its relationship to the
city’s development regulations is within the city’s discretion to determine, either by
charter or ordinance. A comprehensive plan may be adopted or amended as follows:
- public hearing with opportunity for public testimony and submission of written
evidence;
- review by the Zoning Commission and city staff;
- additional requirements may be established by the city, and must be followed;
- existence of other plans, policies or strategies does not preclude adoption or
amendment of a comprehensive plan;
- the map relating to a comprehensive plan shall contain the following statement: “A
COMPREHENSIVE PLAN SHALL NOT CONSTITUTE ZONING REGULATIONS OR
ESTABLISH ZONING DISTRICT BOUNDARIES.”
In Colleyville, Sections 11.03 and 11.04 of the City Charter state the following with
regard to the Master Plan:
“Section 11.03 The Master Plan:
The Master Plan for the physical development of the City of Colleyville shall contain the
Commission's recommendations for growth, development and beautification of the
City. A copy of the Master Plan, or any part thereof, shall be forwarded to the City
Council, which may adopt this plan in whole or in parts, and may adopt any
amendment thereto after at least one (1) public hearing on the proposed action. The
City Council Agenda Briefing
City of Colleyville Page 3
Commission shall act on such plan, or part thereof, and again forward it to the City
Council for consideration. All amendments to the Master Plan recommended by the
Commission shall be submitted in the same manner as outlined above to the City
Council for approval, and all other recommendations affecting the Master Plan shall be
accompanied by a recommendation from the Planning and Zoning Commission.
Section 11.04 Legal Effect of the Master Plan:
Upon adoption of the Master Plan by the City Council, no subdivision, street, park, or
any public way, ground or space, public building or structure, or public utility, whether
publicly or privately owned, which is in conflict with the Master Plan shall be
constructed or authorized by the City until and unless the location and extent thereof
shall have been submitted to the Commission and approved by the City Council. In
case of Commission disapproval, they shall communicate their reasons to the City
Council, which shall have the power to overrule such disapproval. The widening,
narrowing, relocating, vacating, or change in the use of any street, alley, or public
way, or ground, or sale of any public building or real property, shall be subject to
similar submission and approval of the Planning and Zoning Commission and failure to
approve may be similarly overruled by the City Council. (Amended May 7, 2005)”
Attachments
1.Comprehensive Plan Presentation
2.Comprehensive Plan Approved Scope of Work
3.Comprehensive Plan Completion Timeline
Title
City of Colleyville
Comprehensive Plan
Update and
Discussion
Pre Council Meeting
November 18, 2014
Colleyville Comprehensive Plan
Presentation Overview
•Project items completed
•Scope of work remaining
•Plan completion timeline
Colleyville Comprehensive Plan
Comprehensive Plan Project Items Completed
March 2013: Staff directed to hire consultant at joint worksession of
City Council and Planning and Zoning Commission
July 2013: HALFF Associates, Inc. selected as consultant to perform
the Comprehensive Plan update
October 2013: City Council approves HALFF Associates, Inc. contract and
scope of work for Comprehensive Plan update
January 2014:Comprehensive Plan Advisory Committee (CPAC)
Appointed
February 2014: Comprehensive Plan update officially begins with kick-off
meeting of CPAC
Colleyville Comprehensive Plan
Comprehensive Plan Project Items Completed
January 2014:Citizen Survey mailed to residents
February 2014: Project web site goes live
March 2014: Citizen Survey results released
April 2014: First public meetings held including:
•Two town hall meetings
•Two design charettes for remaining large vacant commercial
properties
•Meetings with HOA representatives
•Colleyville Boulevard stakeholders meeting
May 2014: 2nd CPAC meeting to review input from April public meetings
June 2014: Surveys distributed at Red, White & Sousa event
Colleyville Comprehensive Plan
Comprehensive Plan Project Items Completed
August 2014: Surveys distributed at Library Summer Reading Finale
September 2014: 3rd CPAC meeting to discuss future land use and the master
thoroughfare plan
September 2014: Joint City Council/Colleyville Center Advisory Committee
worksession to discuss site master plan for the Colleyville
Center
October 2014: Draft future land use map and master thoroughfare plan
completed by HALFF Associates, Inc.
Colleyville Comprehensive Plan
DRAFT Future Land Use Map
Colleyville Comprehensive Plan
DRAFT Master Thoroughfare Plan
Colleyville Comprehensive Plan
Scope of Work Items Remaining
•Neighborhood Focus Groups: Scheduled for the week of November 17, 2014
•GCISD student surveys and PTA meetings scheduled for the week of
November 17, 2014
•Preliminary concept for Colleyville Center based on comments received at
September 2014 worksession
•Final SH26 corridor land development recommendations and economic
snapshot
•Neighborhood area strategy based on neighborhood focus group meetings
Colleyville Comprehensive Plan
Scope of Work Items Remaining
•Follow-up joint worksession with the Colleyville Center Advisory Committee on
the preliminary concept plan for the site
•Review of Parks, Recreation and Open Space Master Plan recommendations
with joint worksession of City Council and Parks and Recreation Advisory Board
•Final infrastructure, transportation, and pedestrian mobility recommendations
•Final document preparation
•Final public review, CPAC review, consideration and adoption by the Planning &
Zoning Commission and City Council
Colleyville Comprehensive Plan
Plan Completion Timeline
QUESTIONS AND DISCUSSION
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 1 of 14
Exhibit A
City of Colleyville
Preparation of a Comprehensive Plan
Scope of Services to be provided
The scope of work for this planning effort includes the preparation of a Comprehensive Plan for the
City of Colleyville. This effort includes public participation; a review of the existing comprehensive
plan; an update of existing conditions and projections; a review of current regulations and the
development process; preparation of a common vision and goals; preparation of key plan elements
including park facilities, environment and natural resources, housing, future land uses, downtown
revitalization, transportation, corridor recommendations for Colleyville Boulevard, coordination with
ongoing utility infrastructure planning, retail opportunities and economic development; development
of future land use recommendations; and identification of specific implementation strategies,
including recommendations for changes to development regulations.
PROJECT ASSUMPTIONS
The scope of services for this proposal has been prepared using the following assumptions as a
basis for its preparation:
1. The City of Colleyville will be referred to as City or City Staff in this document, and Halff
Associates (and any associated sub-consultants) will be referred to as the Planning Team.
2. The project planning area will encompass the existing Colleyville city limits. Influences from
neighboring communities or unincorporated areas will be considered during the planning
process.
3. The City will appoint an Advisory Committee to help guide the Planning Team throughout the
comprehensive planning process. Composition of the Advisory Committee will be determined by
the City Council and City staff. This advisory committee will be referred to as the
Comprehensive Plan Advisory Committee (CPAC), unless otherwise designated by the City of
Colleyville.
4. The Director of Colleyville’s Community Development Department will serve as the main City
contact person to work with The Planning Team and to act as an intermediary with the Planning
Team, the Advisory Committee, and other city, county and state government staff persons as
required. The Planning Team will take direction from the City-appointed contact person.
5. The City of Colleyville will coordinate contact, meetings and the transfer of necessary information
from other organizations and entities such as TxDOT, Tarrant County, the North Central Texas
Council of Governments (NCTCOG) and other entities as necessary.
6. The City of Colleyville will coordinate arrangements for locations, setup, refreshments,
notifications and advertising for all stakeholder, focus group, public meetings/open house events
and public hearings. The Planning Team will assist with flyers, e-mail blasts, camera- ready
advertisements, and other electronic media used in advertising.
7. Where feasible, meetings shown in this scope of work will be scheduled concurrently (on same
or adjacent days) to help increase project efficiency.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 2 of 14
8. The City will provide the Planning Team with the most recently updated digital base map and
aerial imagery of the planning area with city limit lines, school district lines, roadway centerlines,
property lines, buildings, Tarrant Appraisal District (TAD) data, water and sewer facilities, public
facilities (including police, fire, hospital, library and other major public facilities), park and open
space facilities, and rivers, lakes, and other major drainage ways for use during the master plan
preparation process. These files will be in the form of CADD or GIS file types. The City will also
provide information from previous and ongoing studies and projects (as available) that may have
an effect on the outcome of the long-range City Comprehensive Plan. This information will be
provided in digital format when possible and available.
9. Tasks prepared as part of this planning effort may occur concurrently where appropriate, or in
some cases may occur differently from the sequence shown in this Scope of Services document.
10. This scope identifies a specific number of meetings for public involvement and board and City
Council review. The meeting total excludes periodic review meetings with City staff, which will
be provided at key intervals during the planning process. Some review meetings with staff may
be via conference call or on-line meetings. Any significant additions to the number of meetings
shown will be considered a change in scope and may increase the project cost.
11. Because of the highly graphic nature of the final planning document, the Comprehensive Plan
document will be produced in Adobe In-Design and saved in a PDF format. Twenty five (25)
final copies of the plan will be printed for use by the City of Colleyville. A budget has been
identified for printing, but may vary depending on the number of pages and format of the final
document. Original document digital files will be provided to the City of Colleyville in In-Design
and/or PDF formats for the production of additional printed copies or for placement on the City’s
website.
12. This effort is anticipated to take approximately 12 months, but the overall timeframe may vary
based on the public input and approval process.
SCOPE OF SERVICES
The Scope of Services for the preparation of the Comprehensive Plan Update is shown below.
PROJECT MANAGEMENT (Continuous throughout the Planning Process)
(phase cost for elements below - $3,300)
Project Management
a. Prepare monthly brief summary of efforts to date and necessary invoices and billing.
b. Establish and maintain monthly calendar and schedule, and adjust as necessary during the
duration of the planning effort.
c. Oversee and maintain schedules, level of effort status and deliverables of sub-consultant
firms participating in the development of the Comprehensive Plan.
PHASE I PRE-PLANNING (phase cost for elements below – $12,580)
Task 1.1 Assemble and Review Background Studies and Data and Prepare GIS
Database for Planning Effort
a. Assemble and review background data (in digital format where feasible) provided by the
City. Information will include, but is not limited to:
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 3 of 14
• Most recent digital aerial photography.
• Most recent demographic information and population projections (currently in use
by the City).
• Current planning efforts, any previous long range plans.
• Current Land Use Plan.
• Current Zoning Map.
• Current Master Thoroughfare Plan.
• City regulations and ordinances.
• Subdivision regulations.
• Capital Improvements Plan.
• Current and prior citywide budgets for last three years.
• Plans and studies related to improvements for SH 26 (Colleyville Boulevard),
including recent TxDOT schematics and construction plans.
• Detailed files on current and historical property values as available, or as
provided by the Tarrant County Appraisal District.
• Ongoing studies, such as median improvements design.
• Any other relevant planning or policy documents.
b. Compile digital information identified during data gathering exercises into GIS and graphic
maps for use during the planning process.
Product by Planning Team – Review studies and planning documents provided, organize
GIS files, prepare working base maps for process.
Task Components by City of Colleyville Staff – Provide digital copies of previous
comprehensive plan and all other plans and relevant studies. Provide GIS files in digital
forma t.
Task 1.2 Project Initiation (Kick-off) Meeting
a. Key Planning Team staff will participate in a work session with City staff to accomplish
several pre-planning objectives, including:
• Review the project scope and key tasks.
• Review projected timeframe and schedule, and determine key milestones.
• Identify other data that may be necessary for the effort and which has not yet
been provided.
• Discuss public participation strategies and implementation.
• Review key issues that will shape the planning process, as well planning effort
objectives and expectations.
• Establish a branding identity for the planning effort that will be used throughout
the process to focus attention on the effort.
• Conduct a driving tour of the City with City staff to review key critical areas (after
work session meeting).
• Identify key department staff for follow-up Technical Advisory Group meetings at
key intervals during the Comprehensive plan development process.
Product by Planning Team – Attend initial kickoff meeting; develop a draft work schedule
and key milestones during the planning process.
Task Components by City of Colleyville Staff – Attend initiation meeting; review work
program tasks and schedule.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 4 of 14
Conduct Kick-Off Workshop with Comprehensive Plan Advisory Committee (CPAC)
a. Present planning effort approach and a tentative schedule of meetings with the CPAC.
b. Identify and discuss key issues and priorities that will shape the Comprehensive Planning
process.
c. In conjunction with staff and the CPAC, discuss and create a draft set of vision statements
and goals for the planning process to guide plan development and to be modified as
appropriate as the planning initiative progresses.
d. Identify key stakeholders/groups and entities that should be considered for inclusion during
the planning process.
Product by Planning Team – Agenda, presentation materials and mapping for kick-off
workshop; facilitate discussion during the kick-off workshop; prepare summary meeting
minutes.
Task Components by City of Colleyville Staff – Reserve location for workshop; notify
attendees; attend meeting, provide other meeting logistics.
Task 1.3 Create project website and engagement forum
a. Using Wordpress or a similar simple web-building tool, create a one stop website for
information regarding the planning process. Within the parameters of Wordpress, the
website will be designed to approximate look of the City of Colleyville’s website. The site will
include the following components:
• General information regarding the plan
• Calendar of planning process events
• Archive to access presentations and announcements
• Link to project opinion surveys (by City staff from City’s home and planning
pages)
• Feature for resident comments
Product by Planning Team – Draft language and content for website in Wordpress, addition
of content throughout the planning process, monitoring of citizen comments.
Task Components by City of Colleyville Staff – Review of draft website content,
photography for website, special content as needed (i.e. could include a message from the
Mayor).
PHASE II COMMUNITY PROFILE
(EXISTING CONDITIONS REVIEW) (phase cost for elements below - $28,750)
Task 2.1 Population and Demographic Review
a. Review most recent current population estimates, demographic data, and socio-economic
data from currently available sources, including City projections, appraisal district data, local
MPO area projections, Census, and ESRI data. Review available population projections
from state and local population projections. Utilize this information to prepare a current
demographic “snapshot” of the City.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 5 of 14
b. Incorporate community profile and marketing information on Colleyville and surrounding
areas from available sources including ESRI (as previously assembled by Catalyst
Commercial and updated if necessary).
Product by Planning Team – Summarize analysis in report format, including text, tables,
charts, images, and maps. Review information on Colleyville and surrounding areas from
various entities; incorporate Community Profile information into Comprehensive Plan database.
Task Components by City of Colleyville Staff – Provide most recent population and
demographic data.
Task 2.2 Conduct Baseline Analysis (Existing Conditions) and any necessary field
reconnaissance (to serve as a basis for more detailed analysis to follow).
a. Conduct an internal workshop meeting with City staff to discuss the following items, and
conduct field review as necessary.
b. Ordinances, Subdivision, and Annexation Review
• Review the City’s ordinances and standards, its history of revisions and any related
performance requirements.
c. Existing Land Use
• Review the City’s existing land use map, and update as necessary based on recent
development.
• Analyze and quantify remaining vacant lands and determine potential build-out if current
zoning is applied.
• Prepare projected population range at build-out using existing zoning and absorption of
remaining vacant properties. Using current growth trends, project general population in
five year increments.
d. Neighborhoods and Housing Characteristics
• Conduct a neighborhood-by-neighborhood windshield survey of the existing residential
neighborhoods in Colleyville to collect data on unique neighborhood and housing
characteristics, opportunities and constraints.
• Evaluate previously established “neighborhood” boundaries, and consider if adjustments
or special character zones (such as Colleyville Boulevard) should be added. Map any
recommended boundary adjustments.
• Summarize housing characteristics and trends (changes in value, average size, subarea
demographics)
e. Transportation
• Review current Thoroughfare Plan, current cross sections and other area plans (such as
the ongoing median design study).
• Evaluate current roadway classifications and suggest preliminary changes if appropriate.
• Review and map current non-motorized connectivity in the City (existing sidewalks,
bicycle facilities and trails). Review current sidewalk policy and requirements.
f. State Highway 26 (Colleyville Blvd)
• Review current TxDOT plans for improvements and evaluate in terms of longer range
strategy to create a more context sensitive solution for Colleyville.
• Recommend short term actions if necessary prior to completion of more detailed
recommendations for SH 26.
• Identify potential boundaries for a Colleyville Boulevard planning “district” for
consideration during subsequent phases.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 6 of 14
g. Parks and Recreation
• Review current parks master plan and note any significant inventory changes or
additions since the plan was adopted.
• Prepare map of city-owned parks, as well as other nearby parks and recreation facilities
that may influence City decisions.
• Review current level-of-service calculations and confirm system deficiencies or
surpluses.
h. Water, Wastewater, and Stormwater Drainage Systems
• Review current water and wastewater system long-range plans and current CIP
proposed improvements.
• Review current drainage efforts and previously identified deficiencies.
i. Public Safety (police, fire, emergency medical services)
• Identify and map existing public safety facilities and services.
• Incorporate current level-of-service standards used by the City and identify system
deficiencies or surpluses.
j. Civic Facilities (i.e. city hall, other city offices, maintenance facilities, etc.)
• Identify existing civic facilities and graphically depict on a map.
• Review condition and document potential preliminary facility and space needs (as
identified by City staff).
k. Economic Development
• Review information on any current or previous economic development programs, goals,
actions, etc.
• Review general economic performance indicators and trends in recent years (growth,
retail sales, tax collections, employment, etc.). If appropriate, compare with other area
communities. Provide charts and graphs that illustrate trends.
Product by Planning Team – Graphically depict each baseline analysis item in maps or graphs.
Summarize baseline conditions and analysis and present summary and findings to City for
review.
Task Components by City of Colleyville Staff – Review and comment on findings of baseline
analysis; review baseline analysis maps.
Task 2.3 Issues and Opportunities Summary
a. Prepare a summary of key findings of the Community profile and discussions with City staff.
Include a summary of key issues facing the community, as well as opportunities and
constraints that exist in Colleyville today.
b. Format to be used as a basis for discussions with project stakeholders and Colleyville
residents at large.
Product by Planning Team – White paper summary, submitted in draft form for review and
comment by Colleyville staff.
Task Components by City of Colleyville Staff – Review white paper and comment as
necessary.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 7 of 14
PHASE III PUBLIC PARTICIPATION (phase cost for elements below - $36,840)
Public participation is an essential component of the planning process. Not only does it make the
process more transparent, but it engages the community to create a plan that reflects their goals and
vision and generates support in the end product.
Task 3.1 CPAC Working Sessions
a. The purpose of the Comprehensive Plan Advisory Committee Working Sessions is to review
key components of the plan in detail, to explore possible scenarios, to debrief public
participation efforts and to receive direction from citizens and stakeholders.
b. Assist City of Colleyville in determining the composition of the Advisory Committee.
c. Prepare materials and conduct meetings with the CPAC. CPAC Working Sessions will
include an agenda, maps and or handouts for review, and drafts of key tasks for review and
comment.
• A total of four (4) meetings with the CPAC are included in this scope of work, and are
intended to occur at key points in the process. (kickoff, after public input, preliminary
recommendations, final recommendations). The initial meeting will take place as part of
the Comprehensive Plan kickoff meetings.
d. Two of the four CPAC Work Sessions will be scheduled to review the draft Comprehensive
Plan document.
Product by Planning Team – Agenda of work sessions; required materials; summary of
comments received.
Task Components by City of Colleyville Staff – Schedule meetings; distribute materials to
CPAC; notify attendees; provide meeting refreshments as appropriate; attend meetings.
Task 3.2 Interviews/Round Table Meetings with Key Stakeholders and Elected
Officials/Boards
a. Work with the CPAC and City staff to identify key stakeholders to interview.
b. Prepare a list of issues/topics/questions for interviews and stakeholder meetings.
c. Conduct interviews with key stakeholder groups or individuals. A total of up to ten
stakeholder interviews are included (Meetings 5 to 14). Stakeholder meetings will be
scheduled over a consecutive two to three day period to ensure continuity in the discussion.
Some stakeholder meetings may be related to key plan elements listed in Phase IV. Prepare
written summary of each interview and stakeholder meeting.
d. Conduct a joint workshop with the Planning and Zoning Commission, Parks and Recreation
Advisory Board, and City Council members. Discuss goals of the plan, process, public
involvement, and specific issues and concerns of each board.
e. Neighborhood focus groups – meet with one focus group assembled by City staff for each of
the six current neighborhood groups to identify and discuss key issues related to each area.
These meetings will be scheduled concurrently over a two week period.
Product by Planning Team – List of interview questions and issues to be discussed; maps and
illustrations for each meeting; summary of interviews and meetings.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 8 of 14
Task Components by City of Colleyville Staff – List of key stakeholders or entities for
interviews and meetings; schedule interviews and meetings and set up location; notify
attendees; Staff to attend interviews.
Task 3.3 Citywide Opinion Surveys and Student Workshops
a. Assist in preparing questions for a citywide citizen opinion survey to be conducted by a
separate supplier and different contract.
• Assist in developing key questions.
• One or more prizes donated by local business or civic organizations will be collected by
City staff to serve as incentives for completing the survey.
• Review the summary of results and incorporate into public input summaries.
b. Intercept survey
• Prepare a brief intercept survey with appropriate maps and displays, and solicit input
from Colleyville residents through brief questionnaires over a one-day period at three key
events as identified by City staff. The City will provide tents, tables, and arrangements
with the event organizer.
c. Photography and Comment submissions
• Through the project website, invite Colleyville residents to submit photographs and
comments that express what they like about Colleyville, what they would like to see
changed, and what they have seen elsewhere that they would like to consider in
Colleyville.
d. Colleyville student and youth survey
• Youth opinions are valued as part of the planning process. Prepare a brief two page on-
line survey for 7 and 10th grade students. Request District management and school
principal approval, and request that students take survey as an assignment. (City of
Colleyville staff will coordinate and get approval from CGISD Superintendent to conduct
the survey as shown above).
• Conduct two workshops with a focus group of area students (one with junior high
students and one with high school students). These meetings are intended as focus
group meetings, and each should be limited to 20 to 30 students and may be conducted
as a component of a Civics or Government class. These workshops will be scheduled
and coordinated by City of Colleyville staff.
• The Planning Team will tabulate and summarize student responses and incorporate into
the Public Involvement summary.
Product by Planning Team – Assist in developing list of survey questions; review survey
results; prepare student survey. Present survey and public involvement summaries results in a
report.
Task Components by City of Colleyville Staff – Assist in promoting on-line survey, coordinate
CGISD district participation and any necessary approvals, coordinate class workshops.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 9 of 14
Task 3.4 Public Input Meetings/Workshops
a. A public input meeting is typically 3 hours long (including a pre-meeting open house) and is
designed to gather ideas and input from the public. Participants will break out into small
groups organized around plan elements (housing and neighborhoods, transportation and
mobility, economic growth, and quality of life) to discuss issues and work to develop a
desired future.
b. Two citywide public input meetings will be held over the duration of the planning process to
gather public input. These will include:
• a) Initial Citywide Open House/Public Meeting- goals/vision/identify issues and possible
solutions meeting, and
• b) Recommendations Citywide Open House/Public Meeting - draft recommendations and
strategies review meeting.
c. Meetings will be held at a central citywide location with adequate capacity. Meeting dates
will be scheduled at an appropriate time during the project schedule. The City of Colleyville
will be responsible for reserving the meeting location, promoting the meeting, and providing
any door prizes (such as gift certificates to local merchants and restaurants) and
refreshments that are provided.
d. The Planning Team will assist in promoting the meetings in the following ways:
• Prepare e-mail blast to be distributed by City staff to known email addresses for
residents of Colleyville.
• Prepare flyers to be distributed to residents at key locations such as City Hall.
• Participate in interviews with local media (radio, TV, and press) to help promote the
meeting.
e. Prepare a summary of each meeting.
Product by Planning Team – Prepare agenda and presentation and displays for meetings;
facilitate meetings; facilitate small groups at public input meetings; prepare summary of all public
input findings for inclusion in comprehensive plan document.
Task Components by City of Colleyville Staff – Publicize public input meetings; reserve
meeting space; assist in meeting planning and facilitation; review meeting summaries provided
by Planning Team and comment as appropriate.
Task 3.5 Public Input Summary and Key Findings
a. Develop and maintain an ongoing summary of citizen input throughout the planning process,
and incorporate new citizen input as it takes place. The summary will be in the form of
tables, charts, and short verbal statements that highlight key findings and direction provided
by the various public involvement components.
b. Review periodically with City of Colleyville staff. Present to the CPAC during one of the
meetings scheduled with the Committee.
c. Incorporate the final public involvement summary into the Comprehensive Plan document.
Product by Planning Team – Summary of citizen involvement components.
Task Components by City of Colleyville Staff – Review and comment as appropriate.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 10 of 14
PHASE IV PLAN ELEMENT ANALYSIS & RECOMMENDATIONS
(phase cost for elements below - $116,830)
Key focus or catalytic areas will be analyzed based on the preliminary assessments and issues and
opportunities previously identified. These will be included as sections or chapters within the
Comprehensive Plan document.
Task 4.1 Future Land Use and Transitional Residential Uses
a. Identify potential land use policies and development type strategies for transitional areas in
or near residential zones. Identify potential areas where transitional standards may be
appropriate.
b. Based on staff and citizen input, develop appropriate land use categories and criteria to
address the recommended land use and residential types. Review with staff and adjust as
necessary.
c. Incorporating the recommendations of other plan element recommendations, prepare a draft
land-use plan in GIS format that identifies growth and land-use patterns to meet projected
population growth needs.
d. Incorporate transportation strategies identified in the Transportation and Mobility section.
Task 4.2 Economic Growth Strategies
a. Consolidate economic development strategies that will help advance the vision and goals of
Colleyville, and integrate into the Comprehensive Plan.
b. Analyze the fiscal impacts of the catalytic/focus area recommendations based on potential
development and required public infrastructure.
Task 4.3 Colleyville Boulevard Recommendations
a. Conduct a discussion meeting with property owners, business representatives, City staff,
area residents and TxDOT to discuss goals and potential strategies for Colleyville Boulevard.
Identify key needs of each entity.
b. Develop draft recommendations for connectivity, alternative transportation modes, roadway
character, and the relationship of adjacent development to the roadway (short and long
term). These illustrations may be in section, plan view or illustrative perspective format.
c. Create an economic “snapshot” of the Colleyville Boulevard. Examine the corridor’s current
share of retail, residential, and office space in Colleyville.
d. Incorporate into a specific Comprehensive Plan section that discusses Colleyville Boulevard
findings and recommendations.
Task 4.4 Neighborhood Area Strategy
a. From input and ideas generated previously in the focus groups held in each neighborhood
planning area, prepare recommendations for each area that address resident concerns and
desires. These will include street characteristics, mobility (both motorized and non-
motorized), connectivity, preservation or enhancement of unique area features, gateways
and identity, infill/teardown development, and recommendations to address other
development related areas of concern.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 11 of 14
b. Incorporate into a specific Comprehensive Plan section that addresses neighborhood related
recommendations, strategies and actions.
Task 4.5 Special Undeveloped Area Strategies
a. Develop prototype or example development/enhancement scenarios for three key areas in
the City, representing:
1. Key north gateway area along Colleyville Boulevard
2. Undeveloped area with transitional residential uses
3. Larger (5 acres or larger) undeveloped non-residential properties
b. Conduct one (1) two to three day long charette to explore goals and expectations for the
areas to explore development scenarios. The charette will focus on all three key areas. The
charette will Include property owners, City staff, area business/merchant representatives,
developers, real estate industry representatives and nearby residents (as appropriate) in
providing initial input and review of ideas being explored.
c. For the Northern Gateway area, develop a prototype plan that identifies potential uses,
configuration, volume and densities of structures, buffer areas if required, special features
dictated by drainage if needed, and vehicular and walking/bicycling access. The intent of the
concept plan for the northern gateway area plan will be to use it as a marketing tool for the
property. Include a summary economic snapshot that recommends best potential uses for
the site.
d. For area 3) the focus will be on compatibility with adjacent areas, suggesting potential uses
and guiding future development of those areas.
e. Test potential impact of strategic recommendations on these areas, such as alternative
densities, setback, use configurations and form based strategies.
f. Develop conceptual development guidance plan illustration for each area.
g. Summarize recommendations and key findings and incorporate into the Comprehensive Plan
as an appendix
Task 4.6 Colleyville Center Concept Plan
a. Conduct a workshop with the Colleyville Center Advisory Committee and the Events Steering
Committee as well as City staff to prepare list of issues and potential modifications and
improvements to the Colleyville Center area.
b. Develop a preliminary concept plan for the area, illustrating potential changes and additions.
c. Review in a workshop with City staff and key Committees/stakeholders, and modify concept
plan once to reflect comments received. Develop preliminary cost estimates and potential
phasing for proposed improvements (at a concept level of detail).
d. As part of other Comprehensive Plan presentations, present Colleyville Center
recommendations, and summarize for inclusion as appendix of Comprehensive Plan
document.
Task 4.7 Infrastructure Issues and Strategies
a. Review existing water and sewer master plans, proposed capital improvement efforts, and
other ongoing but separate infrastructure plan studies or designs.
b. Based on the review and citizen/stakeholder/city comments received, recommend actions
related to sewer and water systems.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 12 of 14
c. Review storm water master plan and proposed capital improvement efforts, and recommend
actions related to addressing stormwater needs.
Note: the infrastructure items prepared in this task will provide strategic direction and broad scale
recommendations, but will not constitute specific stand-alone infrastructure master plans.
Task 4.8 Park and Recreation Master Plan Recommendations
a. Incorporate citizen input related to parks, trails, and recreation issues during the planning
process.
b. Adjust current Park Master Plan recommendations and strategic actions as appropriate per
comments received.
c. Review tree planting and preservation requirements. Review landscape requirements for
non-residential properties and summarize areas to be adjusted as appropriate.
d. Using the current Parks Master Plan language and recommendations, develop summary
chapter related to parks, trails, and recreation for inclusion in the Comprehensive Plan
document.
e. Review with City staff and the Parks Advisory Board, and modify as appropriate per
comments received.
Task 4.9 Transportation Strategies
a. Working with the City of Colleyville, obtain the latest traffic projection model (Year 2035) from
the North Central Texas Council of Governments (NCTCOG) for the Colleyville area.
b. Review the traffic demand model from NCTCOG and adjust model as necessary to account
for changes in land use, zoning, development and/or roadways within Colleyville that are not
reflected in NCTCOG model.
c. Develop traffic volume projections for the year 2035 for the thoroughfare plan roadways
based on the updated model.
d. Review model data to identify roadways/critical intersections with deficiencies and develop
possible strategies and recommended actions to resolve identified problems. Solutions may
include recommendations for additional roadways, changes to roadway classifications,
alternative roadway cross-sections, intersection capacity improvements, policies, restrictions,
and/or enforcement. Where appropriate, include bicycle lanes.
e. Prepare recommendations for review and comment by City staff.
f. Based on input from City of Colleyville, prepare update to the Master Thoroughfare Plan
(MTP) for inclusion in the Comprehensive Plan document. Updated MTP will include cross-
sections for each roadway classification.
g. In map format, incorporate recommendations on the location and type of way finding sign
elements to be placed throughout the City,
h. Include recommendations for street lighting types and placement.
Task 4.10 Review all Plan Element Recommendations with City staff
a. Review all draft focus area recommendations with City staff from all related departments,
and adjust per comments received.
b. Address comments received and incorporate into overall plan.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 13 of 14
PHASE V PREPARATION OF DRAFT PLAN DOCUMENT
(phase cost for elements below - $25,900)
Task 5.1 Prepare draft Comprehensive Plan components, including key plan element
sections developed in Phase IV
a. Prepare draft plan document, to include the following sections. These may be adjusted,
combined or added to as the planning process moves forward. The plan is envisioned to
include:
1. Vision and Goals - prepare draft vision and goals statements that capture the direction
for the city as provided by residents during the public input process.
2. Citizen Input and Direction Provided by Colleyville Residents - summarize findings of the
public involvement process, and direction provided by the residents of the City.
3. Future Land Use recommendations
4. SH 26 Corridor recommendations
5. Recommendations for key undeveloped areas and the Colleyville Center
6. Thoroughfare and mobility recommendations (including sidewalks and bicycle facilities)
7. Infrastructure recommendations
8. Parks, Trails, and Recreation recommendations
9. Economic growth/sustainability recommendations
10. Implementation Strategies. Include a review of the City’s zoning regulations and
recommend areas where adjustments should be made to conform with direction provided
by the Comprehensive plan goals and vision.
Task 5.2 Preliminary Draft Plan Review
a. Submit digital draft files for review by Staff, and modify per comments received.
b. Submit draft copies to staff to distribute to CPAC members. Review draft with the CPAC at
the 3rd of 4 meetings (discussed in Task 3.2) scheduled with the CPAC. Address comments
received from CPAC.
Product by Planning Team – Preliminary draft of plan update; work with CPAC to review draft
and make necessary modifications.
Task Components by City of Colleyville Staff – Schedule work session and reserve location;
distribute materials; notify attendees; attend if desired.
Task 5.3 Final Draft Plan Review
a. Incorporate comments from CPAC working session and draft a final comprehensive plan
document. For graphic quality, the document will be prepared in In-Design. Place on Project
website for Colleyville residents’ review and comment.
b. Final Public Review Meeting (discussed in Task 3.6) - Present to public for review and
comment at a citywide meeting. Compile resident feedback from meeting and as submitted
directly or via website, review comments and recommend adjustments to the plan per
comments received.
c. A final CPAC working session will be scheduled to review feedback from public presentation
meeting, consider changes to the final draft, and to formally endorse the plan.
Product by Planning Team – Final draft of plan update; prepare presentation and attend public
presentation meeting; summarize public feedback; attend final CPAC work session.
Comprehensive Plan Approved Scope of Work
Colleyville Comprehensive Plan – Exhibit A - Scope of Services October 2, 2013
Halff Associates Inc. Page 14 of 14
Task Components by City of Colleyville Staff – Reserve location of final public presentation
meeting; schedule work session and reserve location; distribute materials; notify attendees;
attend if desired.
PHASE VI FINAL PLAN ADOPTION AND PRODUCTION
(phase cost for elements below - $10,900)
Task 6.1 Planning and Zoning Commission Recommendation
a. Along with City staff, present the final draft plan to the Planning and Zoning Commission in a
workshop meeting for review and comment.
b. Present the final plan to the Planning and Zoning Commission for recommendation to City
Council for approval.
Product by Planning Team – Prepare final draft of plan update; attend Planning and Zoning
Commission meeting to answer questions.
Task Components by City of Colleyville Staff – Assist in presenting final draft of plan update
to Planning and Zoning Commission.
Task 6.2 City Council Final Review and Adoption
a. Present the draft plan to the City Council in a workshop session. Review all areas of the
plan, and address concerns expressed by the City Council. Advertise as formal public
hearing if required.
b. Present the final draft plan to the City Council for adoption. Advertise as formal public
hearing if required.
Product by Planning Team – Presentation of Plan at Workshop with City Council, attend final
adoption meeting.
Task Components by City of Colleyville Staff – Schedule presentation to City Council.
Task 6.3 Report Production
a. Following the presentation to City Council and adoption, The Planning Team will provide
twenty-five (25) final printed copies of the Plan report in full color, and will provide a digital
original (in both PDF and In-Design format on CD-ROM).
b. GIS shape files developed as part of the process will be transmitted to the City of Colleyville.
c. Jpegs and/or PDF files for graphics, illustrations and other unique components prepared
during the planning process specifically for the City of Colleyville will be transmitted in digital
format.
Product by Planning Team – Twenty-five (25) copies of final Plan; digital original of the Plan on
CD-ROM, GIS shape files, electronic copies of illustrations, maps, etc.
End of Exhibit A – Scope of Services
Comprehensive Plan Approved Scope of Work
Remaining Scope Items
Neighborhood Focus Group Meetings
GCISD Student Surveys
Completion of Preliminary Concept Plan for
Colleyville Center
Final SH26 corridor land development
recommendations and economic snapshot
Completion of Neighborhood Area Strategy
CPAC Meeting #4 to review final scope items and
set and prioritize plan goals and objectives
Joint City Council / Parks and Recreation
Advisory Board work session to discuss update to
2011 Parks, Recreation and Open Space Master
Plan
Joint City Council / Colleyville Center Advisory
Committee work session to review preliminary
concept plan for the site
Draft Document completed by HALFF
Public Review of Final Document/Final CPAC
Meeting
Planning and Zoning Commission votes to adopt
plan
City Council votes to adopt plan
Apr-15Nov-14 Dec-14 Jan-15 Feb-15 Mar-15
Comprehensive Plan Completion Timeline
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-2 Agenda Date 11/18/2014
Type Pre Council
Department City Manager
Title
Presentation of the Quarterly Performance Management Report
Explanation
The purpose of this item is to report on performance of the programs and services
identified in the City's strategy map (attached) and the general operations of the City
through the use of performance measures. The performance measures presented are
the scorecard by which key performance indicators are measured, and ultimately, how
performance with respect to the four focus areas identified as the City Council's
priorities is assessed.
In addition to performance measures, additional metrics called vital statistics
are included in the report. Performance measures are measures of efficiency or
effectiveness and represent outcomes that can be directly influenced by staff. Vital
statistics represent data that is important to track for overall understanding of how a
program is performing and for decision making, but is not necessarily a reflection of
efficiency or effectiveness, and is not something that staff has significant control
over. The presentation of both performance measures and vital statistics provides
a well-rounded look at performance and trends in programs and services, while also
furthering the City's efforts of accountability and transparency to those we serve.
The attached spreadsheet includes the fourth quarter of actual data from FY 2014,
reflected in the FY 2014 year-end column. For performance measures, the FY
2014 year-end numbers are compared to the FY 2014 target that was established by
the responsible department and are color coded as listed below. Vital statistics do not
have a FY 2014 target and are therefore not color coded, as those metrics represent
information that is important to track, but are not necessarily appropriate to set
targets for.
Gray - Data not available at this time
Green - Performance met or exceeded the target
Yellow - Performance was near the target, but did not meet it
Red - Performance did not meet the target, or come close to meeting it
A dashboard report is also included and offers a more visual presentation of highlighted
City Council Agenda Briefing
City of Colleyville Page 2
performance measures and vital statistics. Each quarter, the dashboard report
will highlight metrics related to one of the four focus areas from the City's
strategy map, and will include charts and graphs depicting selected performance
measures and vital statistics that are tied to that particular focus area.
All performance measures will be regularly evaluated to ensure they continue to
appropriately measure the effectiveness of City services and will be updated as
necessary. Staff will also continue to track and include vital statistics in performance
management reports to provide the additional information that is necessary for
informed decision making.
Attachments
1.FY14 Q4 Performance Management Report
2.Dashboard FY14 Q4
3.Strategy Map
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 Target FY 2014 Year-
End Actual
Percentage of code violations located
proactively Code Enforcement Neighborhoods 56%62%69%≥ 50%80%
Number of cases successfully resolved Criminal
Investigations Core Service N/A N/A N/A ≥ 400 614
Percentage of UCR Part 1 Crimes cleared Criminal
Investigations Core Service 47%28%20%≥ 30%30%
Percentage of crime victims contacted by
investigators within 3 days
Criminal
Investigations Core Service 92%95%92%≥ 95%98%
Number of UCR Part 1 Crimes Police
Administration Neighborhoods 201 199 175 ≤ 180 160
Average Priority 1 response time (call
dispatch to arrival)Police Patrol Core Service 4:30 4:12 4:11 ≤ 5:00 4:03
Percentage of officers surveyed satisfied
with Communications/Jail
Communications/J
ail Core Service N/A N/A N/A ≥ 74%N/A
Fire/Ambulance response in under six
minutes (call dispatch to arrival)EMS Operations Core Service 84%83%85%≥ 85%82%
Percentage of plans reviewed within 48
hours
Fire Prevention /
Investigations Core Service 99%97%100%≥ 98%100%
Percentage of fire investigations cleared
within 30 days
Fire Prevention /
Investigations Core Service 100%100%100%≥ 95%100%
Percentage of inspections performed
within 48 hours of request
Fire Prevention /
Investigations Core Service 98%97%100%≥ 95%100%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 Year-
End Actual
Injury accidents per 1,000 population Police Patrol Core Service 1.5 2.2 0.75 0.7
Number of self-initiated calls for service
(proactive, community policing)Police Patrol Neighborhoods 18,396 40,324 54,231 50,897
Total number of outstanding warrants in
system since 1/1/03 Warrant Officer Core Service 4,555 4,170 3,971 4,056
Number of warrants served Warrant Officer Core Service 3,933 7,190 1,452 2,767
Fire Related Responses Fire Operations Core Service N/A N/A 381 500
Service Related Responses Fire Operations Core Service N/A N/A 357 127
EMS Related Responses EMS Operations Core Service N/A N/A 829 950
Ambulance billing revenue EMS Operations Sust. Gov't $307,000 $322,000 $323,672 $399,312
Percentage of billed services recovered EMS Operations Sust. Gov't 35%30%30%32%
Total number of volunteer hours from
CFAAA and Rehab Team
Fire
Administration Core Service N/A N/A 900 418.5
Community Fire Prevention Events Fire Prevention /
Operations Core Service N/A N/A N/A 116
Average hours of training per employee Fire Operations Core Service 195 205 160.9 160.99
PUBLIC SAFETY
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 Target FY 2014 Year-
End Actual
Percentage of residential plan reviews
completed in five days or less
Building
Inspection Eco. Dev.New
Measure
New
Measure 21%≥ 75%41%
Percentage of commercial plan reviews
completed in ten days or less
Building
Inspection Eco. Dev.New
Measure
New
Measure 44%≥ 75%55%
Percentage of inspections performed within 24
hours
Building
Inspection Core Service 96%93%97%≥ 95%98%
Percent of online department survey
respondents satisfied with overall service
Planning and
Zoning/Building
Inspection
Core Service New
Measure
New
Measure 89%= 100%98%
Average percentage occupancy of retail and
office spaces
Economic
Development Eco. Dev.87%/87%88%/89%90%/89%≥ 90%/89%90%/90%
Colleyvilleclosebuy.com and app visitors per
month Marketing Eco. Dev.478 500 303 ≥ 550 442
CloseBuy.com business exposures per quarter
(includes internet search engine visits)Marketing Eco. Dev.N/A 95,000 144,911 ≥ 125,000 447,598
CloseBuy.com business directory queries per
quarter Marketing Eco. Dev.N/A 1,000 1,409 ≥ 1,250 5,787
Percent of zoning case approvals consistent
with Master Plan
Planning and
Zoning Neighborhoods New
Measure
New
Measure 94%= 100%100%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 Year-
End Actual
Number of commercial remodel/add-alter
permits
Economic
Development Eco. Dev.79 65 75 112
Value of commercial remodel/add-alter
permits
Economic
Development Eco. Dev.$13M $11.7M $9.44 M $16.59M
Fees generated from commercial remodel/add-
alter permits
Economic
Development Eco. Dev.$138,276 $101,000 $106,290 $169,916
Fees generated from new commercial building
permits
Economic
Development Eco. Dev.$109,097 $225,000 $128,535 $162,080
Number of new commercial building permits Economic
Development Eco. Dev.7 8 6 7
Value of new commercial building permits Economic
Development Eco. Dev.$4.0M $12.9M $3.48M $7.71M
General Fund Sales Tax Revenue Economic
Development Eco. Dev.$2.64M $2.86M $3.07M $3.35M
Number of Inspections Performed Building
Inspection Eco. Dev.6,829 8,780 6,832 4,621
DEVELOPMENT
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014
Target
FY 2014
Year-End
Actual
Percentage of competative athletic
fields meeting departmental
maintenance standards
Athletic Field
Maintenance Core Service NA NA NA ≥ 85%80%
Percentage of park inspections meeting
standards Park Maintenance Core Service 85%85%87%≥ 85%80%
Percentage of library materials requests
filled within 30 days Library Services Core Service 77%83%86%≥ 80%96%
Percentage of library patrons who
come to the library looking for items
and find them
Library Services Core Service 75%82%79%≥ 80%80%
Children’s program attendance Library Services Core Service 12,003 17,145 21,955 ≥ 17,836 18,363
Adult and teen program attendance Library Services Core Service 426 809 910 ≥ 842 795
Children’s summer reading program
participation Library Services Core Service 1,010 1,054 1,182 ≥ 1,096 1,188
Adult and teen summer reading
program participation Library Services Core Service 134 106 118 ≥ 110 114
Library patron visits Library Services Core Service 104,276 104,268 123,211 ≥ 108,470 134,314
Reference Completion Rate Library Services Core Service 36,036 39,799 35,048 ≥ 40,000 34,073
Circulation of the library materials
collection Library Services Core Service 235,238 244,613 250,737 ≥ 254,471 234,667
Percentage of offered classes/programs
held Recreation Sust. Gov't 48%60%65%≥ 60%71%
Number of participants Senior Center Core Service 1,384 1,500 1,751 ≥ 1,500 3,734
Percentage of resident membership
visits Senior Center Sust. Gov't 54%55%58%≥ 60%60%
Percentage of cost recovery Colleyville Center Sust. Gov't 78%70%66%≥ 70%81%
Percentage of customer satisfaction
ratings of “excellent”Colleyville Center Core Service 98%98%96.3%≥ 94%96.4%
Revenue generated from bookings Colleyville Center Sust. Gov't $245,749 $240,000 $246,797 ≥ $230,000 $230,793
Number of events held Colleyville Center Sust. Gov't 410 420 386 ≥ 404 412
LEISURE
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Program Focus Area FY 2011 FY 2012 FY 2013
FY 2014
Year-End
Actual
Percentage of Colleyville households
with at least one active library card
holder
Library Services Core Service 50%55%50%50%
Library materials collection size Library Services Core Service 62,997 65,740 69,736 74,525
Number of staff hours dedicated to
athletic field maintenance and game
preparation
Athletic Field
Maintenance Core Service N/A 4,725 4,884 3,697
Number of youth sports participants Athletic Field
Maintenance Core Service 4,774 4,750 4,063 4,315
Percentage of participants that are non-
residents for all youth sports
Athletic Field
Maintenance Sust. Gov't 51%51%49%52%
Value of donations Park Maintenance Sust. Gov't $2,429 $2,000 $86,118 $1,460
Number of classes/programs offered Senior Center Core Service 150 120 151 212
Average membership visits per month Senior Center Core Service 560 500 534 544
Number of Metroport Meals on Wheels
participants Senior Center Core Service New
Measure 1,800 1,727 1,607
Percentage of Meals on Wheels
participants who are residents Senior Center Core Service New
Measure 50%52%49%
Percentage of resident class
participants Recreation Sust. Gov't 59%60%49%42%
Percentage of events generating
economic impact for local business Colleyville Center Eco. Dev.57%55%57%59%
Percent of total events held:
Colleyville residents Colleyville Center Sust. Gov't N/A N/A 9%10%
Percent of total events held:
Non-residents Colleyville Center Sust. Gov't N/A N/A 41%36%
Percent of total events held:
Non-profits Colleyville Center Sust. Gov't N/A N/A 44%47%
Percent of total events held:
City departments Colleyville Center Sust. Gov't N/A N/A 6%7%
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014
Target
FY 2014
Year-End
Actual
Percent of internal customers
satisfied with facility environment Building Services Sust. Gov't N/A 98%89%≥ 98%84%
Percentage of work orders
responded to within one business
day
Building Services Sust. Gov't 98%99%78%≥ 90%51%
Percent of scheduled lane miles of
public streets swept
Stormwater
Management Core Service New
Measure 94%98%≥ 98%99%
Percent of storm drain inlets
inspected
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure ≥ 50%20%
Percentage of storm sewer lines
inspected
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure ≥ 20%<1%
Meter reading accuracy Utility Support Core Service 99%98%99%≥ 98%99%
Percentage of total waste water
lines cleaned annually
Waste Water
Collection Core Service 63%88%93%≥ 95%78%
Percentage of water valves
exercised Water Distribution Core Service New
Measure
New
Measure
New
Measure ≥ 25%12%
Percentage of monthly water
samples testing negative for
coloform bacteria
Water Distribution Core Service 99.98%100.00%99.36%= 100%99%
Percent of street and traffic signs
replaced Street Maintenance Neighborhoods New
Measure 8%12%= 10%15%
Percentage of pavement markings
renewed Street Maintenance Neighborhoods New
Measure
New
Measure
New
Measure ≥ 20%20%
Lane miles of unimproved streets Engineering Services Neighborhoods 71.32 71.32 71.32 ≤ 68.47 65.61
Program Focus Area FY 2011 FY 2012 FY 2013
FY 2014
Year-End
Actual
Percentage of fleet time available Fleet Maintenance Sust. Gov't New
Measure 98%98%98%
Ratio of scheduled maintenance to
unscheduled repairs Building Services Sust. Gov't 80%77%68%41%
Number of infrastructure repairs
needed within two- year
maintenance bond period
Engineering Services Core Service 1 0 0 0
Value of newly-constructed public
infrastructure in place Engineering Services Neighborhoods New
Measure
New
Measure
New
Measure $5.82M
Percentage of contstruction time
with City staff present Engineering Services Neighborhoods New
Measure
New
Measure
New
Measure 18%
Percentage of time preventative
maintenance is completed on
schedule
Fleet Maintenance Sust. Gov't New
Measure
New
Measure
New
Measure 95%
Water loss ratio Water Distribution Core Service 3.17%4.50%4.33%4.34%
PUBLIC WORKS
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014
Target
FY 2014
Year-End
Actual
City-initiated news leads Communications Core Service 32 40 31 ≥ 25 23
Responses to media inquires within 1 hour Communications Core Service 95%95%96%≥ 95%96%
Number of public information campaigns Communications Core Service 9 8 6 ≥ 8 4
Coverage in print, broadcast,
online/associated media value Communications Core Service $92,998 $130,000 $82,650 ≥ $90,000 $94,976
Number of complaints regarding trash or
recycling services
Solid Waste and
Recycling Core Service 124 149 132 ≤ 150 104
Percentage of board, commission, and
committee members that have completed
Texas Open Meeting Act training
City Secretary Sust. Gov't < 50%< 50%< 50%≥ 95%89%
Program Focus Area FY 2011 FY 2012 FY 2013
FY 2014
Year-End
Actual
Tax rate per hundred dollars of valuation City Council Sust. Gov't $0.3559 $0.3559 $0.3559 $0.3559
Average pounds recycling per home/per
collection
Solid Waste and
Recycling Core Service 9.2 12.2 11.5 11.9
Number of household hazardous waste
collections (at Fort Worth ECC and Clean
Sweep event)
Solid Waste and
Recycling Core Service 486 524 572 553
Visits to Colleyville.com Communications Core Service 235,217 260,000 300,605 318,759
E-newsletter subscribers Communications Core Service 1,064 1,300 1,679 2,621
Number of public information requests City Secretary Core Service 147 196 217 260
Number of citizen survey responses City Manager's
Office Sust. Gov't N/A 1,665 N/A 1,323
ADMINISTRATION
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014
Target
FY 2014
Year-End
Actual
Percent of requisitions converted to
purchase orders in < 3 days Finance Sust. Gov't N/A 100%99%≥ 97%99%
Number of audit adjustments in
period 13 closing Finance Sust. Gov't 20 14 12 ≤ 12 Annual
Measure
Percentage warrants issued within 8
day period after due date or court
date
Municipal Court Core Service New
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New
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New
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Billing accuracy rate Utility Billing Core Service 99.0%98.3%99.0%≥ 99.5%98.6%
Percentage of service orders closed
out on time Utility Billing Core Service 100%100%100%= 100%100%
Program Focus Area FY 2011 FY 2012 FY 2013
FY 2014
Year-End
Actual
Percent of ACH payments to total
accounts payable Finance Sust. Gov't New
Measure
New
Measure
New
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Number of citations filed per FTE Municipal Court Core Service 3,900 4,000 4,268 4,610
Number of bench trials vs. jury trials
set Municipal Court Core Service New
Measure
New
Measure
New
Measure 67 / 44
Percentage of automatic draft
customers/total customers Utility Billing Core Service 13%15%15%19%
Percentage of customers paying
before cutoff Utility Billing Core Service 97%97%97%97%
Uncollectible accounts written off at
year end (water & sewer)Utility Billing Core Service N/A $34,628 $30,500 $26,080
FINANCE
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014
Target
FY 2014
Year-End
Actual
Percentage turnover
(per fiscal year)Human Resources Sust. Gov't 15%12%22%≤ 10%15.00%
Percentage of annual performance
evaluations completed on time Human Resources Sust. Gov't New
Measure 36%25%≥ 90%98%
Percentage of employees who
participate in wellness program Human Resources Sust. Gov't New
Measure 80%78%≥ 80%86%
Workers' compensation experience
modification factor (actual losses
compared to expected losses)
Human Resources Sust. Gov't New
Measure
New
Measure 0.48 ≤ 0.85 0.45
Medical and pharmacy loss ratio (paid
claims divided by premiums)Human Resources Sust. Gov't New
Measure
New
Measure 66%≤ 85%75.8%
Percentage of product requests
completed on time
Graphical
Information
Services (GIS)
Sust. Gov't 98%90%82%≥ 85%87.88%
Percentage of address and/or plat
issues responded to within 24 hours
Graphical
Information
Services (GIS)
Sust. Gov't 100%96%64%≥ 90%89.13%
Percentage of broadcast uptime Network/Desktop
Services Sust. Gov't 98.65%99.99%99.82%≥ 99%99.86%
Percentage of work orders completed
on time
Network/Desktop
Services Sust. Gov't 86%80%87%≥ 95%78.00%
Percentage of network data and
telecommunications uptime
Network/Desktop
Services Sust. Gov't 99.84%99.99%99.83%≥ 99%99.73%
Percentage of IT work plan projects
completed on time
Network/Desktop
Services Sust. Gov't 80%80%100%= 100%96.88%
Percentage of data backup success Network/Desktop
Services Sust. Gov't 94%95%91%= 100%90.91%
Program Focus Area FY 2011 FY 2012 FY 2013
FY 2014
Year-End
Actual
Vi
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maintained by department
Network/Desktop
Services Sust. Gov't 410 430 419 569
INTERNAL SERVICES
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DASHBOARD R EPORT
P ERFORMANCE M EASURES & VITAL S TATISTICS
F ISCAL YEAR 2014 - QUARTER 4
S TRATEGY M AP
C ONNECTION:
ECONOMIC
D E V E LOPM E NT
The metrics highlighted each
quarter will focus on one of
the four focus areas from
Colleyville’s Strategy Map.
C OMMERCIAL R EMOD EL/ADD-A LTER P ERMITS
N EW C OMMERCIAL B UILD ING P ERMITS
O CCUPANCY R ATE
TIMELINESS
41% OF RESID ENTIAL PLAN REV IEWS COMPLETED IN FIV E D A Y S OR LESS (G OAL = 75%)
55% OF COMMERCIAL PLAN REV IEWS COMPLETED IN TEN D A Y S OR LESS (G OAL = 75%)
98% OF INSPECTIONS PERFORMED WITHIN 24 HOURS (G OAL = 95%)
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City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-3 Agenda Date 11/18/2014
Type Pre Council
Department City Secretary
Title
Discussion of the 2015 City Council meeting dates
Explanation
In accordance with the City Charter, the City Council shall meet regularly at least twice
(2) in every month at such times as a City Council may prescribe by rule. The City
Council has prescribed the following for regular meetings in the Rules of Procedure:
"shall meet in the City Hall on the first and third Tuesday of each month at 5:30 p.m.
unless otherwise officially established by the City Council."
City staff seeks the City Council's consideration of changes to the following regular
meeting dates for 2015.
There will not be primary elections for any offices held in March of 2015; therefore
staff is not recommending any changes to the March meeting dates.
May: The City Council may consider changing the date of the second regular City
Council meeting of Tuesday, May 19, 2015, due to the International Council of
Shopping Centers (ICSC) Conference to be held May 17-20, 2015. The May 2015
regular meeting dates would then be as follows:
• Tuesday, May 5, 2015
• Tuesday, May 12, 2015
It may be necessary to call a Special Meeting in May, due to the canvassing of the
City's election.
August: The City Council may consider prescribing the first regular meeting date of
August to be the August 11, 2015 budget worksession, rather than conducting three
meetings in August. The August 2015 meeting dates would then be as follows:
• Tuesday, August 11, 2015 – Budget Worksession
• Tuesday, August 18, 2015 – Regular Meeting
October: The City Council may consider changing the date of the first regular City
Council meeting of Tuesday, October 6, 2015, due to Texas National Night Out. The
City Council Agenda Briefing
City of Colleyville Page 2
October 2015 regular meeting dates would then be as follows:
• Monday, October 5, 2015; or Wednesday, October 7, 2015
• Tuesday, October 20, 2015
November: The City Council may consider changing the date of the first regular City
Council meeting of Tuesday, November 3, 2015, due to the November uniform
election. The November 2015 regular meeting dates would then be as follows:
• Monday, November 2, 2015; or Wednesday, November 4, 2015
• Tuesday, November 17, 2015
Based on City Council direction, a formal resolution will be brought forward on the
December 2, 2014, City Council agenda.
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-4 Agenda Date 11/18/2014
Type Pre Council
Department City Secretary
Title
Discussion of the November 18, 2014, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 11/18/2014
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy
McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation - Michael S.
Newman v. City of Colleyville and City of Keller
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
Attachments
RESOLUTION R-14-3806
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
NOVEMBER 18, 2014
WHEREAS,following discussion in Executive Session, and in full accordance
with the requirements of the Open Meetings Act, the City
Council determines that the following action is in the best
interests of the health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 18TH DAY OF NOVEMBER 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Mike Taylor
City Secretary Mayor Pro Tem
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 11/18/2014
Type Announcements, Proclamations, and Presentations
Department City Manager
Title
Proclamation recognizing the Grapevine High School Tennis Team - District 5A UIL
State Champions
In recognition of Colleyville's featured business - Girligirl Boutique, Kim Strickland,
owner, 1001 Glade Road - Mayor Pro Tem Mike Taylor and Economic Development
Director Marty Wieder
Attachments
1.Proclamation in recognition of the Grapevine High School Tennis Team
RESOLUTION R-14-3807
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT
ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
NOVEMBER 18, 2014
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the City Council worksession of
October 28, 2014
b.Approval of the minutes of the regular City Council meeting of
November 5, 2014
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS
ON THIS THE 18TH DAY OF NOVEMBER 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Mike Taylor
City Secretary Mayor Pro Tem
City of Colleyville Page 1
City of Colleyville
City Council Worksession
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, October 28, 2014 Executive Conference Room
Third Floor, City Hall
Mayor David Kelly called the Colleyville City Council Worksession to order on
October 28, 2014, at 6:30 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Executive Director of Development and Infrastructure Chris Fuller,
Assistant Police Chief Robert Hinton, Economic Development Director Marty
Wieder, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Project
Engineer Adam Marsh, Project Engineer Dale Crown, Construction Manager Craig
Knight, Marketing Coordinator Heather Gaven, Parks Manager James Hubbard,
Communications and Marketing Director Mona Gandy, and City Secretary Amy
Shelley
2. PRESENTATION AND DISCUSSION
2a Update on SH26/Colleyville Boulevard Reconstruction Project
Public Works Director Bob Lowry presented this item and briefed City Council.
Councilmember Putnam questioned staff regarding the principal objective of the
redevelopment, or the justification of the original investment. Director Lowry
deferred the question to Mayor Pro Tem Taylor, given his knowledge of the
project’s history. Mayor Pro Tem Taylor explained the history of the project in the
area, as he remembered it.
Councilmember Putnam stated it seems the project was originally contemplated or
justified as a traffic project with six lanes to relieve regional congestion. Mayor Pro
Tem Taylor stated that was TxDOT’s explanation to the City.
Councilmember Short stated all of the different parties had a different interest in
the project. The objective of TxDOT and the North Central Texas Council of
Governments (NCTCOG) was to move traffic and improve safety along the
corridor. He stated the City wanted to clean up the corridor for economic
development opportunities.
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 2
Mayor Kelly stated funding was based on traffic counts, and at that time, the
traffic counts did not warrant the funding on SH26 through Colleyville. He added
as a way to escalate the project, the City offered TIF funds to partner with those
parties.
Mayor Pro Tem Taylor added that by keeping the planning up-to-date, Colleyville
was in a better position to be ready to go.
Brian Barth, Fort Worth District Engineer with TxDOT, presented his portion of the
presentation and briefed City Council.
Michael Morris, Director of Transportation with NCTCOG, presented his portion of
the presentation and briefed City Council.
Councilmember Putnam questioned Mr. Morris regarding whether the data is
relative to traffic or to economic development. Mr. Morris replied traffic.
Councilmember Putnam questioned Mr. Morris regarding whether the traffic counts
today are roughly at 2004 levels on SH26. Mr. Morris replied the counts are
actually lower than the 2004 levels.
Councilmember Putnam questioned Mr. Morris regarding the justification for the
intersection improvements based on today’s traffic capacity problem. Mr. Morris
stated, Colleyville citizens, like all citizens in the region, should view this as an
opportunity for a more balanced approach to road and transportation problems.
Councilmember Putnam questioned Mr. Morris regarding as to whether intersection
improvements can be made with less money and less construction time and
impact, without having to redevelop the entire roadway. Mr. Morris replied the
right-of-way is planned for a six-lane section at all of the intersections. He stated
the role of transportation today is to help with flooding issues, safety, economic
development, mobility, and reliability.
Mayor Kelly complimented TxDOT and NCTCOG for their thoughts in designing
SH26, especially since this is Colleyville’s main street and central business
corridor.
Councilmember Mogged questioned Mr. Morris regarding future capacity gains with
the proposed approach of a four-lane roadway with six-lane intersections. Mr.
Morris stated 50 percent capacity gains without having to come back and widen
the roadway.
Councilmember Putnam questioned Mr. Barth about the estimated construction
timeline to get through Brown Trail. Mr. Barth replied it will be a 2½ year project.
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 3
Councilmember Putnam questioned Mr. Barth regarding the plan design from Hall-
Johnson to Brown Trail or from John McCain to Brown Trail. Mr. Barth replied the
plan is to complete the entire project.
Mayor Kelly questioned Mr. Barth regarding when construction will begin after the
project has been let. Mr. Barth replied typically 30 days from the time the project
is let, and the Commission awards the funds. Mayor Kelly questioned Mr. Barth
regarding if it would be between 60-90 days. Mr. Barth replied yes.
Councilmember Putnam questioned Mr. Barth regarding how that stretch can be
done in that timeframe, when the first phase has taken so long. Mr. Barth replied
when the project is done right, the timeline works.
Mayor Pro Tem Taylor questioned Mr. Barth regarding whether the same
contractor will be used. Mr. Barth replied there will be some incentives put in place
to help draw in the bigger contractors for this project.
Councilmember Putnam stated there are a lot of people in Colleyville that have
problems with the current design of this project. He stated $52 million dollars will
be spent to beautify a four-lane road that has a center-turn lane, with improved
intersections and medians and sidewalks. He stated that he questions the
economic development impact, given there is no data to support that it will
increase revenues.
Councilmember Wollin questioned Mr. Barth regarding the need for medians. Mr.
Barth stated they do have data to support that the median sections are safer than
roadways without medians. He stated they could provide that information, and he
further explained an example from Burleson. He stated he also has some
economic development data.
Mayor Pro Tem Taylor asked Mr. Barth what happens if Colleyville does not want
medians. Mr. Barth stated that TxDOT will not build the project without medians.
Councilmember Putnam stated that was not the statement made by TxDOT at a
previous meeting. Mr. Barth clarified that TxDOT will not build the project if
Colleyville does not want the project, and that was what he had stated at the
previous meeting.
Mayor Pro Tem Taylor asked Mr. Barth if there are any grounds to negotiate
medians. Mr. Barth replied TxDOT will not build the project without medians.
Mayor Pro Tem Taylor asked Mr. Barth if there is a statewide mandate in which
medians will not be constructed. Mr. Barth replied there is a threshold of about
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 4
20,000 vehicles per day, and he stated he could only speak about what is taking
place in this area.
Councilmember Short stated there is a time and place when a continuous left-turn
lane makes perfect sense; however, when an area is developed, with lots of turns
to make, there are some safety issues.
Mayor Kelly stated there were adjustments made to the plans in 1999 for median
cuts to incorporate turns.
Councilmember Putnam stated this is an example in which people in this
community increasingly distrust the process. He added there are things being said
in one public meeting, and contradictory things being said in another public
meeting, depending on who the audience is, and what the objective might be.
Councilmember Short asked Councilmember Putnam what is it they do not like
about constructing the medians. Councilmember Putnam replied access and
egress; irrigating and landscaping medians when there are watering restrictions in
place; and spending $52 million, which does not solve a traffic problem.
Councilmember Putnam questioned Mr. Morris regarding whether the speed limit is
inherently higher on a six-lane roadway. Mr. Morris replied it will induce a very
high speed with limited cars on it.
Councilmember Short questioned Mr. Barth regarding how often the roadway
would need to be overlaid to keep it serviceable, if this project is not done. Mr.
Barth stated roughly every seven years.
Councilmember Short questioned Mr. Barth regarding when the roadway would
need to be updated if the project is done. Mr. Barth replied 25 years.
Mayor Pro Tem Taylor questioned Mr. Morris regarding where the money would go,
if Colleyville chooses not to do this project. Mr. Morris replied the Regional
Transportation Council (RTC) does not want to build the project in a community
that is not interested. He added the funds would go back to the RTC for someone
else to use, in the region.
Mayor Kelly questioned staff regarding the pass-through funding option. Director
Lowry replied this is for the unfunded portion from John McCain to Hall-Johnson
Road.
Councilmember Putnam questioned staff regarding if the total cost is $20 million.
Director Lowry replied all of the costs have already been incurred, except for the
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 5
construction. He stated the utility relocations are already being done and the
design has been completed by TxDOT.
Councilmember Putnam questioned staff regarding future lane expansions, and if
Colleyville would have to take care of that if we take back the roadway. Director
Lowry replied Colleyville would be responsible for the roadway just like we take
care of John McCain Road.
Councilmember Mogged questioned Mr. Morris regarding if we could expect that, if
the region grows, RTC would pay for the cost of the lane expansion. Mr. Morris
replied he did not see any reason the RTC would not. He stated Colleyville could
certainly make such a request.
Councilmember Short stated this is the kind of project a county bond program
might cover.
Mayor Kelly stated it will depend on the roadway to the south, but should traffic
ever warrant an expansion, due to volume, there may be some considerations
made. Mr. Morris added all of the neighboring cities to the south do not have any
interest in making this a six-lane roadway.
Councilmember Hart questioned Mr. Morris as to whether if any rights-of-way have
been purchased south of Colleyville. Mr. Morris replied no. Mr. Barth concurred.
Councilmember Putnam stated Hurst and North Richland Hills have been clear that
they want to stay as is. Mr. Barth concurred.
Mayor Pro Tem Taylor questioned staff regarding if the pay-back for the pass-
through is 12 years. Director Lowry replied the pass-through terms allow a
minimum of 10 years, with a maximum of 20 years. He added Colleyville has
targeted a 12 year pay-back.
Mayor Kelly questioned staff regarding whether funds are available for Phase II,
from Brown Trail to Hall-Johnson Road. Director Lowry replied yes.
Mayor Kelly questioned staff regarding whether there is a funding shortage for the
section from Hall-Johnson Road to south of John McCain Road. Director Lowry
replied yes.
Mayor Kelly asked City Council if they would like to consider a funding solution for
the unfunded portion, or should it be left alone.
Councilmember Hart stated he would like to look at a funding solution, so that the
entire roadway could be completed.
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 6
Councilmember Short stated doing it all at one time makes sense. He stated he
would like to know if there are other communities that have done the same. Mr.
Barth stated there have been local governments who have paid 100 percent, and
there are examples of pass-through funding such as Weatherford and Parker
County. He added there are examples of partnerships, where each paid one-third
of the project.
Councilmember Mogged stated he is not a fan of debt, and thinks it would be a
great idea for Colleyville to take over the road, but would want some assurances
that in the event the region grows in the future so that expansion of SH26 was
required by regional growth, that TxDOT would complete the additional lanes. Mr.
Morris added that the turn-back option is a new initiative, and if there is an
interest in this, he would see what he could do. He stated he would need to know
where Colleyville stands with the remainder of SH26, and he would need a vote
from the elected officials asking him to do so.
Councilmember Putnam stated he likes that idea; however, this project is not
future proof, given there may be a need for a lane expansion in 2030. He added
by the time the project is completed, using the best case scenario, it would be
complete in 2017, and then in 13 years the roadway is then torn up again for lane
expansion. Mr. Morris stated the roadway would not have to be torn up to do the
lane expansion.
Councilmember Mogged stated there will be a need to prepare for future road
repairs.
Mayor Pro Tem Taylor stated he would like a list of cities around the state that
have already embraced this idea. Mr. Barth stated the turn-back program is new,
and for years TxDOT has worked with local governments to take roads off system.
He stated there are some concerns of the condition of the roadway upon the turn-
back. He stated some examples include Main Street in Lewisville, South Main and
Rosedale in Fort Worth, downtown Weatherford, Business 287 by Meacham
Airport, and Business 287 in Mansfield.
Councilmember Hart questioned Mr. Barth whether there are any additional
liabilities to take over the street. Mr. Barth replied it would be just like any other
City owned street in your city, relative to maintenance.
Mayor Pro Tem Taylor questioned Mr. Barth that if the turn-back option is used,
would the roadway be constructed with six lanes? Mr. Barth replied his challenge
with a four-lane roadway is finding the $10.9 million today, much less finding any
additional money for six lanes.
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 7
Councilmember Putnam stated he believed that would be an easy business case,
given TxDOT would be out from underneath the need to maintain the roadway. Mr.
Barth stated finding the money is the issue.
Mayor Pro Tem Taylor stated taking the roadway back is more expensive than
what has been estimated. He added there is a reason they have the turn-back
option.
Councilmember Putnam stated the arguments have been made as to why the six-
lane option is not an option. He stated he thinks these are fair arguments, but he
disagrees. He stated it is not about cost, it is not about maintenance, it is about
aesthetics.
Mayor Pro Tem Taylor stated the traffic speed has increased through Grapevine,
and traffic slowing down through Colleyville will help economic development.
Councilmember Short stated our section is different, in that we have traffic signals
every 1,500 feet, and those signals slow the traffic down.
Mayor Pro Tem Taylor questioned Mr. Morris regarding whether City Council could
come back, at the time of the lane expansion, and ask for a regional mobility
improvement project. Mr. Morris replied he would need a vote from City Council
regarding their plans for the roadway, before he could explain to the RTC the City
Council’s reservations.
Mr. Barth stated that if TxDOT builds the four-lane section, and then it is taken off
system, and then in 13 years six lanes are needed, Colleyville would then be
eligible to petition the RTC for funds to add the additional lanes.
Councilmember Putnam questioned Mr. Barth if the roadway would be eligible for
funding, or funding would be committed for the roadway. Mr. Barth replied eligible
to petition for funding.
Mayor Pro Tem Taylor questioned Mr. Barth regarding if the turn-back would be
from John McCain to Brown Trial, or the current project to Hall-Johnson Road. Mr.
Barth replied John McCain to Brown Trail.
Mayor Kelly stated that in 1999 and 2000, Colleyville petitioned the RTC for funds,
and were given the funds, and have had them since then.
Councilmember Putnam stated there may be an option for six lanes.
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 8
Mayor Kelly stated he understood that a decision was made on the design of SH26
from John McCain to Brown Trail about the number of lanes, and City Council
made the decision to go with four lanes.
Councilmember Mogged stated being good with four lanes today, if there is a way
to mitigate for the risks of owning the road. He added six lanes would be fine, if
that is the way to get past the risk.
Mayor Kelly stated there is a need to find a funding element for the unfunded
portion, from Hall-Johnson Road to John McCain. He stated additionally, there
needs to be some direction given to the RTC for the turn-back options, and how
that is to be managed.
Councilmember Putnam stated he does not support either option with the current
design.
Councilmember Wollin questioned Mr. Barth as to why Colleyville would want to
turn back the funded portion, Hall-Johnson Road to Brown Trail, and not the Hall-
Johnson Road to John McCain. She stated it makes more sense to turn back the
unfunded portion. Mr. Barth stated his goal was to try and get the section rebuilt,
and then take that section off system.
Councilmember Wollin stated she did not know if she wanted to give up the other
funding sources. Mr. Barth stated the funding would not be given up, since the
roadway would be built. Councilmember Wollin stated there would be a future risk
with that section, rather than the section that is not funded. She stated she could
not support the turn-back option, especially when Colleyville has partial funding
for it.
Mayor Kelly stated funding is available for the core developed area, Brown Trail to
Hall-Johnson Road. Councilmember Wollin stated if that is being turned back to
Colleyville, then we receive all of the future risks relative to maintenance.
Mayor Kelly explained this would be a way that Colleyville could get the road
completed, without being out additional cash, other than enhancements.
Councilmember Short stated not knowing if staff has been able to get a handle on
what the maintenance costs may be. Councilmember Wollin concurred, and
expressed not being comfortable with it.
City Manager Jennifer Fadden stated she spoke with the City of Allen about the
same scenario, and they identified the same advantages and disadvantages of
taking a roadway off system. She added they have not had to make roadway
repairs to date, but they are anticipating those in the future.
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 9
Councilmember Short asked Mayor Kelly if the turn-back option would be done in
the form of a resolution. Mayor Kelly replied yes.
Councilmember Hart asked City Council about how this affects the timing of the
current project. Mayor Kelly stated TxDOT would like to release the project this
winter, probably in the December to February timeframe.
Councilmember Mogged expressed being comfortable with the turn-back option.
Mayor Kelly stated a decision does need to be made.
Councilmember Wollin stated she wants some reassurance that Colleyville can
bank enough funds to cover that and not to take away from other commitments.
She stated she wants more hard facts that go back more than two years. She
wants to learn from the experience of others, and maybe go beyond Texas, if
needed. She added there may be some additional citizen input at the November
12 meeting.
Mayor Pro Tem Taylor asked Mayor Kelly what are the added enhancements with
the turn-back option. Mayor Kelly stated those are all over and above.
City Manager Jennifer Fadden asked City Council if they are open to both options,
the pass-through and the turn-back, in order to complete the project through
Colleyville. City Council concurred.
City Manager Jennifer Fadden asked City Council if they have any expectation or
desire, as the project is moving forward, with a four-lane section.
Councilmember Wollin replied she might be wiggly on that, depending on which
option to go with.
Councilmember Short stated that public input may help with this.
Mayor Kelly expressed having concerns about changing the design plans, and who
would pay for that, and the potential for a delayed project.
Councilmember Wollin stated she would like the costs of the maintenance of the
landscaped medians, and maybe some other options.
Mayor Kelly asked City Council if this is still a four-lane option. Councilmember
Wollin replied right. Mr. Morris questioned why there is a discussion about a six-
lane roadway, when the traffic volume is decreasing.
City Council Worksession Minutes - DRAFT October 28, 2014
City of Colleyville Page 10
Councilmember Putnam stated some are making the argument about not doing
anything, as opposed to spending $52 million. Mr. Morris replied the money could
then be sent back to the RTC. Mayor Pro Tem Taylor stated he does not support
that.
Councilmember Putnam stated there has not been City Council action taken on the
John McCain to Hall-Johnson Road section. Mayor Kelly stated no action has been
taken on funding, and TxDOT paid for the design.
Mayor Pro Tem Taylor stated the landscaping can be sparse, but citizens will talk
about that.
Councilmember Putnam stated you will hear about the medians too.
Mayor Kelly stated Colleyville has some Green Ribbon grants for parts of the
roadway, and we can keep applying for those grants. He added there are also
discussions about community groups taking responsibility for trees and plantings.
Councilmember Mogged stated there may be some direction given at future City
Council meetings. Mayor Kelly concurred.
3. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.087 - Economic Development - discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate the
offer of a financial or other incentive to a business prospect
4. ADJOURNMENT
There being no further business before the City Council, Mayor Kelly adjourned the
City Council worksession at 9:03 p.m.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
18TH DAY OF NOVEMBER 2014.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Wednesday, November 5, 2014 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on November 5, 2014, at 5:32 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Executive Director of Development and Infrastructure Chris Fuller,
Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian
Riley, Economic Development Director Marty Wieder, Recreation and Library
Director Mary Rodne, Parks Manager James Hubbard, Public Works Director Bob
Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Community
Development Director Ron Ruthven, Communications and Marketing Director Mona
Gandy, Strategic Services Manager Adrienne Lothery, Information Systems
Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy
Shelley.
PC-1 Presentation and discussion of the TEX Rail project
City Manager Jennifer Fadden introduced guest speakers for this meeting: Tom
Shelton, Senior Program Manager, North Central Texas Council of Governments
(NCTCOG); Rob Harmon, Fort Worth Transportation Authority (The T, or TRE); and
John Tipton, consultant for The T. Tarrant County Commissioner Gary Fickes,
Precinct 3, was also present for this meeting.
Mayor Kelly questioned Mr. Harmon regarding the usage of the rail, will it run 24
hours a day? Mr. Harmon replied it will run from 6:00 a.m. to 9:00 p.m.
Councilmember Putnam questioned Mr. Harmon regarding the number of freight
trains per day, on average. Mr. Harmon replied there are between four and six
train movements per week.
Councilmember Short questioned Mr. Harmon, for clarification, if once per week
was correct. Mr. Harmon replied yes.
Councilmember Putnam stated the environmental impact study states the noise
measures at 90 decibels at 50 feet. Mr. Harmon concurred and stated it is very
quiet.
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 2
Councilmember Putnam questioned Mr. Harmon regarding the use of diesel
multiple units (DMU) rather than light rail. Mr. Harmon replied light rail is much
more expensive than diesel.
Councilmember Putnam questioned Mr. Harmon regarding whether the current
track system will be replaced. Mr. Harmon replied the tracks will be replaced.
Councilmember Putnam questioned Mr. Tipton regarding whether there will be
dual tracks in Colleyville. Mr. Tipton replied no, only single tracks.
Councilmember Hart questioned Mr. Tipton regarding whether the trains are built
in the area. Mr. Tipton replied no.
Councilmember Putnam asked Mr. Shelton why they are spending $900 million on
this project if it is not solving a traffic problem. Mr. Shelton stated during the
peak hours, morning and afternoon, there are significant congestion levels. He
stated the cost is warranted as it addresses the needs of the corridor.
Councilmember Putnam stated ridership has declined for five years straight. Mr.
Harmon stated the ridership has increased in the past 18 months. Councilmember
Putnam stated not according to the published data. Mr. Harmon stated the 2014
data indicates an increase in ridership from last year.
Councilmember Mogged questioned Mr. Harmon regarding what the City needs to
do to prepare for training for public safety, in the event of an emergency such as a
derailment. Mr. Harmon replied the DMU breaks or stops more quickly and in a
shorter distance. He explained public safety training is available, and it is very
important to the Federal Railroad Administration (FRA).
Councilmember Putnam questioned Mr. Harmon regarding whether the New Starts
Grant of $446 million has been secured. Mr. Harmon replied 50 percent from the
New Starts Grant is not committed, since they still have to go through the
engineering phase.
Mayor Kelly stated Grapevine originally dedicated a .38 of a one cent sales tax.
Mr. Harmon concurred.
Mayor Kelly questioned Mr. Harmon regarding how the participation will work for
North Richland Hills and Haltom City, since they were not included, originally. Mr.
Harmon replied Grapevine has been very understanding and patient with this
project, and that those cities will come up with their commitment prior to entering
into the full funding grant agreement.
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 3
Mayor Kelly questioned Mr. Shelton regarding if those cities are not able to come
up with their funding sources, will those stations still be constructed. Mr. Shelton
replied no.
Councilmember Putnam stated Colleyville currently pays into the TRE. He further
questioned Mr. Harmon regarding whether The T will require Colleyville to
contribute to those non-sales tax sources for TEX Rail. Mr. Harmon replied they
have not had those discussions. Mayor Kelly stated Colleyville has not been
approached about that.
Councilmember Putnam questioned Mr. Harmon regarding taxpayer subsidies to
operate the train, based on ridership projections. Mr. Harmon replied recovery on
The T is about 22 percent, which means taxpayer subsidies cover the rest. He
added they expect the TEX Rail recovery to be higher.
Councilmember Putnam questioned Mr. Harmon regarding how the operating
mode is funded once build-out is reached. Mr. Harmon replied it will be funded
through sales tax revenues and the contributions from Tex Rail partners.
Councilmember Putnam questioned Mr. Harmon regarding if any additional bond
elections will be necessary. Mr. Harmon replied no.
Councilmember Putnam stated The T overall earns $8 million dollars in operating
revenue for all modes of transportation, with a $67 million dollar loss, and then
$83 million dollars is subsidized by the taxpayers. Mr. Harmon stated that sounds
right.
Mayor Pro Tem Taylor questioned Mr. Shelton regarding the 90 decibel level. Mr.
Shelton replied it is representative of the noise generated by all surrounding
sounds, up to and including the rail. He stated there are very specific ways in
which the federal government measures the level of sound.
Mayor Kelly questioned Mr. Shelton regarding if the noise measurement includes
the horns. Mr. Shelton replied yes, at the crossings.
Councilmember Putnam questioned staff regarding the distance in which the trains
will be operating relative to the proximity of the Cotton Belt Trail. City Manager
Jennifer Fadden replied the license agreement with DART allows a trail within the
DART right-of-way, and it allows the trail to be within 25 feet of the tracks at the
closest point.
Councilmember Mogged questioned Mr. Tipton regarding whether the surrounding
cities will be able to participate in the safety training. Mr. Tipton replied yes, it is
regional training.
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City of Colleyville Page 4
Mayor Kelly stated all cities that are response units to Colleyville would need to be
included in this training. Mr. Tipton concurred.
Mayor Pro Tem Taylor questioned staff regarding whether median curbs are
included. City Manager Jennifer Fadden stated the design that was implemented
included non-mountable curbs at John McCain, and quad gates at the Bransford
Road and Pleasant Run Road crossings. She stated upon completion of the
project, there will be four gates at each of the two crossings. She added the John
McCain crossing is complete.
Councilmember Mogged questioned Mr. Shelton regarding the process to ensure
that first responders are prepared to respond. Mr. Shelton stated the rail line
coming through Colleyville is owned by DART, and they have the responsibility to
manage the corridor, license agreements, right-of-use agreements, and a
reporting responsibility to the FRA. He added the FRA is very restrictive as to
what can be carried on the rail, and DART and The T will have to go through a
review prior to such. Mr. Harmon added that the track will be upgraded to a
passenger level track, which is a much higher standard than what is currently in
place and being maintained today.
Mayor Kelly questioned Mr. Shelton regarding who owns the right-of-way, who is
giving who right of access. Mr. Shelton replied DART is the owner, and the rights
and authority were also purchased from the previous owner. He stated this line
was constructed in the 1880s, and there is no entity that has the powers and
authorities that the railroad has. He stated the rail line is solely owned by DART
and they have all legal rights to move what is needed through that area. He
stated the City has the right to cross the railroad through easements and
agreements. He stated cities will often enact ordinances to limit the operating
speeds; however, there has been debate as to whether those ordinances are
enforceable.
Mayor Kelly questioned Mr. Shelton regarding whether the noise impact is a non-
issue, given the quieter DMU and the proximity of the homes, based on the
environmental study. Mr. Shelton replied yes.
Mayor Kelly questioned Mr. Shelton regarding whether all of this information is
available to the public. Mr. Shelton replied all information is available on the
website at www.texrail.com. Mr. Tipton stated the historical data is also available.
Councilmember Hart questioned Mr. Shelton regarding the overall experience with
the quiet zones, before and after implementation. Mr. Shelton stated he has never
heard a negative comment, especially since the trains are not required to blow
their horns after the installation of a quiet zone.
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 5
Mayor Pro Tem Taylor questioned Mr. Harmon regarding the process in the New
Starts Grant. Mr. Harmon replied all of the local match has to be received to
qualify for the grant. He added being in the President’s budget also has to be
achieved, and that has been completed.
Mayor Pro Tem Taylor questioned Mr. Shelton regarding if this delegation is
congressional or legislative. Mr. Shelton replied both.
Mayor Pro Tem Taylor asked Mr. Shelton what if the public does not want this. Mr.
Shelton stated the public hearing on the formal document has already occurred,
moving forward, there will be community style public information meetings.
Mayor Pro Tem Taylor questioned Mr. Shelton regarding the public notification.
Mr. Shelton replied the process is multi-pronged and it includes newspapers, press
releases, website, and social media.
Commissioner Fickes stated that in 2007, numerous official EIS public meetings
were held at the inter-mobile facility, throughout the Tarrant County region. He
stated he visited with people about removing the yellow dot on the map for the
Colleyville station; therefore, there will not be a station in Colleyville.
Mayor Pro Tem Taylor questioned Mr. Shelton regarding how the train can be
stopped. Mr. Shelton replied the TEX Rail Corridor Map is from a federally
approved official document called a Federal Environmental Impact Statement and
it has been approved at the highest federal level in the records of decision, and it
represents the project that is being proposed locally, and approved at the federal
level. He stated this map will not indicate a dot (station) in Colleyville. He added
the project is moving into final design, and it will be impossible to add a station, if
wanted, in the future.
Councilmember Putnam stated it is important it be stated that the funding is not
secured. He stated there are political solutions if you are opposed to this project.
He stated it is not fair to convince people that there is not an alternative.
Councilmember Short questioned Mr. Shelton regarding providing access from the
TRE to the DFW airport. Mr. Shelton replied it would be enormously expensive
because of floodplain issues through the Trinity River area.
PC-2 Update of utility rate study for Fiscal Year 2015
Assistant City Manager and Chief Financial Officer Terry Leake presented this item
and briefed the City Council.
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 6
Councilmember Short stated the tiered rates have resulted in less consumption.
Assistant City Manager and Chief Financial Officer Terry Leake concurred.
Councilmember Short stated 2014 had the most rain of any years shown, and
relatively moderate temperatures of any years shown. Assistant City Manager and
Chief Financial Officer Terry Leake stated there were two days of significant
rainfall, with about three inches occurring on one day.
City Manager Jennifer Fadden asked if watering restrictions have had a greater
impact on consumption habits. Assistant City Manager and Chief Financial Officer
Terry Leake replied yes.
Mayor Pro Tem Taylor questioned staff regarding when the tiers were
implemented. Assistant City Manager and Chief Financial Officer Terry Leake
replied they were implemented in December of 2012.
Councilmember Putnam questioned staff regarding which years included the two
day watering restrictions. City Manager Jennifer Fadden replied 2011, with
continuous restrictions since June of 2013.
Councilmember Putnam questioned staff regarding how the tiers have been
communicated to the citizens. Assistant City Manager and Chief Financial Officer
Terry Leake replied the information is included in the Colleyville Communicator
every year prior to the implementation, the E-News, and in the water bill.
Councilmember Short questioned staff regarding if there are alternatives. City
Manager Jennifer Fadden replied not at a cheaper rate.
Councilmember Mogged questioned staff regarding how well this new rate
structure is going to deal with the infrastructure burden. City Manager Jennifer
Fadden replied this does not modify the City’s fixed cost portion at all. She stated
we intend to present the draft of the water and wastewater conservation master
plan at a future City Council meeting, and an element of it will be
recommendations related to modifying the City’s rate structure in order to
accommodate more fixed costs to the minimum bill, moving forward over time.
Assistant City Manager and Chief Financial Officer Terry Leake replied that
currently, under this rate structure, for 2015, for infrastructure renewal, there is
$250,000 budgeted.
City Manager Jennifer Fadden stated staff is not recommending any modification to
the rate prior to fiscal year 2016.
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 7
City Manager Jennifer Fadden stated there is a balance between what we need to
invest in the system and what the investors are willing to pay; however, staff will
do their best to find that balance.
PC-3 Discussion of the November 5, 2014, City Council regular agenda items
Mayor Kelly adjourned the Pre Council meeting at 7:22 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Kelly at 7:51 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Executive Director of Development and Infrastructure Chris Fuller,
Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Fire Chief Brian
Riley, Economic Development Director Marty Wieder, Parks Manager James
Hubbard, City Engineer Jeremy Hutt, Community Development Director Ron
Ruthven, Communications and Marketing Director Mona Gandy, Information
Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary
Amy Shelley.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071- Legal - Consultation with attorney regarding the tree
preservation ordinance and the Overlook subdivision
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Billy McCullough v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Michael S. Newman v. City of Colleyville and City of Keller
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 8
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Kelly explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. The meeting was recessed at 7:22 p.m. and reconvened at 7:23 p.m.
INVOCATION: Chris Newland, Counselor in Bishopric, Church of Jesus
Christ of Latter-day Saints - Colleyville
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2.EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE
SESSION - Resolution R-14-3803
This resolution was not needed.
3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of American Diabetes Month - Amy Schornick,
Chairman, Community Leadership Board, American Diabetes Association
Recognition of the Colleyville Garden Club and Military Veterans who
updated the landscaping for the Veterans Memorial at Sparger Park
Recognition of 2014 Wellness Champion Nominees
Mayor Kelly presented Amy Schornick, Chairman, Community Leadership Board,
American Diabetes Association, with a proclamation recognizing November as
American Diabetes Month. Mrs. Schornick thanked Mayor Kelly and the City
Council for bringing awareness to diabetes.
Mayor Kelly and Councilmember Carol Wollin recognized and thanked the
Colleyville Garden Club members and Military Veterans for their work at the
Veterans Memorial at Sparger Park.
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 9
Mayor Kelly recognized Community Development Director Ron Ruthven and the
Building Inspections Department as they were one of six finalists for the Greater
Fort Worth Builders Association Spirit of Cooperation Award.
Mayor Kelly recognized City employees John Arenz, Mark Cantrell, Kyle Meeks,
William Savage, and Traci Wrisley who were nominated for the 2014 Wellness
Champion Award, and announced Taci Wrisley as the 2014 Wellness Champion
Award recipient.
Councilmember Wollin expressed her appreciation to Mary Alice Stam for being a
sponsor of cleaning the Veterans Memorial at Sparger Park, for several years.
Councilmember Hart expressed his appreciation to the employees for their hard
work and dedication to the Wellness Program and how it impacts the City of
Colleyville’s bottom line. Mayor Kelly concurred, and stated the health insurance
premiums reflect the hard work.
4.CONSENT: READING AND PUBLIC HEARING - Resolution R-14-3804
4a Approval of the minutes of the regular City Council meeting of October
21, 2014
Mayor Kelly read Resolution R-14-3804 in its entirety.
Mayor Kelly opened the public hearing at 8:15 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 8:15 p.m.
Councilmember Mogged moved to approve Resolution R-14-3804.
Councilmember Short seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-14-1936
Consideration of adoption of the 2012 edition of the International
Building Code; adoption of the 2014 edition of the National Electrical
Code; adoption of the 2012 editions of the International Residential
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 10
Code and the International Energy Conservation Code; along with the
local amendments as recommended by the Regional Codes
Coordinating Committee of the North Central Texas Council of
Governments, Case GC14-017
Mayor Kelly read the caption of Ordinance O-14-1936.
There was no update given by staff.
Mayor Kelly opened the public hearing at 8:17 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 8:17 p.m.
Councilmember Wollin moved to approve Ordinance O-14-1936.
Councilmember Hart seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
5b Ordinance O-14-1937
Consideration of adoption of the 2012 editions of the International
Plumbing Code, International Fuel Gas Code, and International
Mechanical Code, along with the local amendments as recommended
by the Regional Codes Coordinating Committee of the North Central
Texas Council of Governments, Case GC14-018
Mayor Kelly read the caption of Ordinance O-14-1937.
There was no update given by staff.
Mayor Kelly opened the public hearing at 8:18 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 8:18 p.m.
Councilmember Short moved to approve Ordinance O-14-1937. Mayor Pro
Tem Taylor seconded the motion.
The motion to approve carried by the following vote:
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 11
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
5c Ordinance O-14-1938
Consideration of adoption of the 2012 edition of the International Fire
Code, along with the local amendments as recommended by the
Regional Codes Coordinating Committee of the North Central Texas
Council of Governments, Case GC14-019
Mayor Kelly read the caption of Ordinance O-14-1938.
There was no update given by staff.
Mayor Kelly opened the public hearing at 8:20 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 8:20 p.m.
Community Development Director Ron Ruthven expressed his appreciation to
Building Official Eddie Wilson for his work in completing the building code updates.
Mayor Kelly concurred.
Mayor Pro Tem Taylor moved to approve Ordinance O-14-1938. Mayor
Kelly seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
5d Ordinance O-14-1939
Approval of an ordinance ratifying and affirming the appointment of
Sara Jane del Carmen as Regional Municipal Court Judge and
appointing Leticia Evans as Associate Judge for the Municipal Court of
Record for the City of Colleyville through September 30, 2016
Mayor Kelly read the caption of Ordinance O-14-1939.
There was no update given by staff.
Mayor Kelly opened the public hearing at 8:21 p.m.
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 12
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 8:21 p.m.
Councilmember Wollin moved to approve Ordinance O-14-1939.
Councilmember Mogged seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There was no one present wishing to speak.
7. REPORTS
Sign Board of Appeals Meeting Minutes - May 14, 2014
Colleyville Library Board Meeting Minutes - August 18, 2014
There was no discussion of this item.
8.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER
5, 2014 - Reading and Public Hearing - Resolution R-14-3805
This resolution was not needed.
9. ADJOURNMENT
There being no further business before the City Council, Councilmember Putnam
moved to adjourn, and Mayor Kelly seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and
Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short,
and Tom Hart
Mayor Kelly adjourned the City Council meeting at 8:21 p.m.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
18TH DAY OF NOVEMBER 2014.
City Council Minutes - DRAFT November 5, 2014
City of Colleyville Page 13
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 11/18/2014 Number Resolution R-14-3808
Type Resolution
Department City Manager
Title
Approval to pass through a water and sewer rate increase received by the City of
Colleyville from the Trinity River Authority
Explanation
Reading and Public Hearing
Annually, staff updates the utility rate study to include changes in consumption
patterns, incorporation of Trinity River Authority (TRA) rate increases, and the rate
effect of future infrastructure renewal needs. TRA is the sole provider of the City's
treated water and sewer. As a part of the Fiscal Year 2015 (FY 2015) budget
discussion, staff informed the City Council that a rate increase would be necessary in
the event TRA's FY 2015 rates were greater than those in the City's current rate
structure. Staff presented the FY 2015 update to City Council at the November 5, 2014
Pre Council meeting.
The major cost component of the Utility Fund is the treated water and sewer purchased
from TRA, which comprises 67 percent of the FY 2015 Utility Fund budget. Currently,
TRA charges the City $2.64 for treated water and $2.12 for treated sewer, for each
1,000 gallons. TRA's FY 2015 budget will go into effect on December 1, 2014. The
adopted FY 2015 TRA rate per 1,000 gallons for treated water is $2.91 and the rate per
1,000 gallons for treated sewer is $2.23. This is an increase of $0.27 and $0.11,
respectively, over the FY 2014 rates. The FY 2014 TRA rates are those upon which the
City's current water and sewer rate structure is based. Per TRA, the water rate
increase is for increased raw water costs and debt issuance for water plant reliability
and distribution improvements, and the sewer rate increase is for treatment plant
rehabilitation and plant and collection system improvements.
Attached Exhibit "A" is a five year projection of Utility Fund expenses and coverage
ratios for FY 2015-2019, under the current rate structure. Due to current and future
TRA rate increases, the current water and sewer rates do not provide the required debt
coverage ratio of 1.20 or provide any funding for infrastructure replacement in the
recently approved Capital Improvement Program for FY 2015 - 2019. For FY 2015, the
projected debt coverage ratio is 0.53 with current water and sewer rates, and does not
meet the 1.20 coverage ratio required by utility bond covenants. When the coverage
ratio is not met, the rating agencies can downgrade ratings on existing bonds and
future bonds cannot be sold until the coverage ratio is met. In order to meet the
required debt coverage ratio and provide funding for infrastructure replacement in the
City Council Agenda Briefing 5a
City of Colleyville Page 2
approved Capital Improvement Program, a pass through water rate adjustment of
$0.27 per 1,000 and a sewer rate adjustment of $0.11 per 1,000 is necessary for FY
2015.
Exhibit "B" is a five year projection of Utility Fund expenses and coverage ratio for FY
2015-2019 under the proposed rate structure that includes the TRA pass through rate
increases. The FY 2015 water rate adjustment of $0.27 replicates the TRA increase, as
does the $0.11 sewer rate increase. This exhibit also displays the year-to-year
projected rate increase and the cumulative projected rate increase from the FY 2014
rates. It also displays the projected amount that would be available to fund future
infrastructure renewals. As was proposed with the adoption of the tiered water rate
structure, revenue received in the Utility Fund in excess of coverage ratio
requirements, would be reserved for future infrastructure replacement, as included in
the adopted Capital Improvements Program.
Ordinance O-89-741 (attached), and its subsequent update through Ordinance O-11-
1788 (attached), allows the direct pass through of increases for treated water and
sewer by TRA to be adopted by resolution. As directed by City Council at the November
5, 2014 Pre Council meeting, proposed Resolution R-14-3808 (attached) passes
through the TRA water rate increase of $0.27 on each of the individual water rate tiers
and the sewer rate increase of $0.11, from the existing rate of $2.84 to $2.95 per
1,000 gallons. The current rates per tier of water usage are as follows:
2,001-20,000 gallons -$3.85
20,001-30,000gallons - $4.41
30,001-30,000 gallons - $4.97
40,001-30,000 gallons - $5.53
over 50,000 gallons - $6.09
Incorporating the pass through of the TRA water rate increase, the proposed rates will
be as follows:
2,001-20,000 gallons - $4.12
20,001-30,000 gallons - $4.68
30,001-40,000 gallons - $5.24
40,001-50,000 gallons - $5.80
over 50,000 gallons - $6.36
The new minimum water bill, which includes the first 2,000 gallons of usage, will be
$13.28, and the new minimum sewer bill, which includes the first 2,000 gallons of
usage, will be $10.16. These rates will become effective December 1, 2014 for the
utility bills to be received in January 2015.
For FY 2015, the cities of Bedford, Euless, Hurst, and Keller have increased their water
City Council Agenda Briefing 5a
City of Colleyville Page 3
and sewer rates, reflected in the attached Water and Sewer Rate Comparison of
surrounding cities. According to the comparison, Colleyville citizens would pay, on
average, $3.22 less than the surrounding cities for 15,000 gallons of water under the
proposed TRA pass through rate increase. For 10,000 gallons of sewer, Colleyville
citizens would pay, on average, $7.43 less than the surrounding cities under the
proposed TRA pass through rate increase. The proposed monthly increase in the
combined bill for 15,000 gallons of water and 10,000 gallons of sewer would be $5.15.
Over the next five years, TRA projects the cost for treated water to increase to $3.52
per 1,000 gallons and the cost for treated sewer to increase to $2.91 per 1,000
gallons, an increase of $0.88 and $0.79, respectively over current rates. Per TRA,
these increases are projected to cover forecasted increased costs for the purchase of
raw water, chemicals, and debt service for future proposed debt issuances to fund
federal environmental mandates and replacement of aging infrastructure. So that there
is an awareness of future TRA rate increases, Exhibit "A" displaying TRA projected
rates for FY 2015-2019 is included with the resolution.
Additionally, at the December 16, 2014 City Council meeting, staff will be presenting
the results of the Comprehensive Water and Sewer master plan, which includes
infrastructure capital projects and the impact those costs will have on the existing
rates. There is a rate study as a part of the master plan, which allocates a greater part
of the rate structure to fixed costs and makes rate recommendations to pay for the
future projects.
Financial Impact
The pass through of the current TRA water and sewer rate increases generates
sufficient coverage to offset the increase in TRA rates for treated water and sewer
costs.
Recommendation
Approve
Attachments
1.FY 2015 -2019 plan with no TRA pass through rate increase - Exhibit A
2.FY 2015 -2019 plan with TRA pass through rate increase - Exhibit B
3.Ordinance O-89-741
4.Ordinance O-11-1788
5.FY 2015 rate comparison of surrounding cities
6.Resolution R-14-3808
FIVE YEAR PROJECTION OF UTILITY FUND EXPENSES/COVERAGE FY 2015 - FY 2019 EXHIBIT A
TIERED WATER RATES AND PASS THROUGH OF TRA RATE INCREASES
ASSUMPTIONS: 70 NEW WATER/SEWER CUSTOMERS ANNUALLY
4.5% WATER CONSUMPTION REDUCTION BEGINNING IN FY 2014/ NO ADDITIONAL REDUCTION IN FY 2015 AND 2016
MINIMUM RATE $3.85 - MAXIMUM RATE OVER 50,000 GALLONS - $6.09 (58% DIFFERENTIAL BETWEEN MINIMUM AND MAXIMUM RATES)
FISCAL YEAR 2014 2015 2016 2017 2018 2019
AVERAGE ANNUAL WATER CUSTOMERS 9,436 9,506 9,576 9,646 9,716 9,786
AVERAGE MONTHLY USAGE 21,168 21,168 21,168 21,168 21,168 21,168
AMOUNT DERIVED FROM MINIMUM BILL $1,442,576 $1,453,277 $1,438,698 $1,449,215 $1,459,732 $1,470,249
AMOUNT DERIVED FROM VOLUME CHARGE $8,929,074 $8,996,042 $9,063,512 $9,131,489 $9,199,975 $9,268,975
AVERAGE ANNUAL SEWER CUSTOMERS 8,739 8,809 8,879 8,949 9,019 9,089
AVERAGE MONTHLY USAGE 10,100 10,100 10,100 10,100 10,100 10,100
AMOUNT DERIVED FROM MINIMUM BILL $1,042,388 $1,050,738 $978,111 $985,822 $993,533 $1,001,244
AMOUNT DERIVED FROM VOLUME CHARGE $2,412,383 $2,106,338 $2,123,075 $2,139,813 $2,156,551 $2,173,289
OPERATING REVENUE:
WATER SALES $10,371,650 $10,449,319 $10,502,211 $10,580,704 $10,659,707 $10,739,223
CUMULATIVE TRA PASS-THROUGH WATER RATE INCREASE $0 $0 $0 $0 $0 $0
WATER MINIMUM BILL TRA PASS THROUGH ON 2,000 GALLONS $0 $0 $0 $0 $0 $0
SEWER CHARGES $3,454,771 $3,157,075 $3,101,186 $3,125,635 $3,150,084 $3,174,533
CUMULATIVE TRA PASS-THROUGH SEWER RATE INCREASE $0 $0 $0 $0 $0 $0
SEWER MINIMUM BILL TRA PASS THROUGH ON 2,000 GALLONS $0 $0 $0 $0 $0 $0
WATER INSTALLATION $21,000 $21,000 $21,000 $21,000 $21,000 $21,000
SEWER INSTALLATION $7,000 $7,000 $7,000 $7,000 $7,000 $7,000
ENGINEERING AND DEVELOPMENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
PENALTY $207,396 $204,096 $204,051 $205,595 $207,147 $208,706
SEWER TIE ON REVENUE $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
MISC REVENUE $13,000 $13,000 $13,000 $13,000 $13,000 $13,000
TOTAL OPERATING REVENUE $14,084,817 $13,861,490 $13,858,448 $13,962,934 $14,067,938 $14,173,463
OPERATING EXPENSES:
SUPPORT $1,060,731 $1,101,132 $1,123,155 $1,145,618 $1,168,530 $1,191,901
BILLING $386,616 $381,081 $388,703 $396,477 $404,406 $412,494
WATER OPERATIONS $563,560 $587,470 $599,219 $611,204 $623,428 $635,896
WASTEWATER OPERATIONS $335,597 $279,959 $285,558 $291,269 $297,095 $303,037
TRA WATER $6,755,127 $7,126,168 $7,622,683 $8,026,293 $8,485,012 $8,873,871
TRA SEWER $2,290,342 $2,428,479 $2,656,331 $2,898,535 $3,099,602 $3,269,730
OPERATING TRANSFER $1,037,213 $1,115,969 $1,088,512 $1,088,272 $1,096,507 $1,104,783
TOMORROW FUND REPAYMENT $44,286 $44,286 $44,286 $44,286 $44,286 $44,286
NON-DEPARTMENTAL $292,868 $305,133 $311,236 $317,460 $323,810 $330,286
WATER / WASTEWATER LINE RENEWALS $250,000 $250,000 $250,000 $250,000 $250,000 $250,000
TOTAL OPERATING EXPENSES $13,016,340 $13,619,676 $14,369,682 $15,069,414 $15,792,676 $16,416,284
OPERATING INCOME $1,068,477 $241,814 -$511,235 -$1,106,480 -$1,724,738 -$2,242,821
PLUS NON-OPERATING REVENUE (INT INC)$20,300 $20,300 $20,300 $20,300 $20,300 $20,300
SEWER IMPACT FEE (TRA PORTION) $0 $0 $0 $0 $0 $0
NET INCOME $1,088,777 $262,114 -$490,935 -$1,086,180 -$1,704,438 -$2,222,521
ANNUAL DEBT SERVICE
2004 REFUNDING SERIES $198,673 $0 $0 $0 $0 $0
2010 REFUNDING BOND ISSUE $620,500 $490,100 $365,325 $359,900 $157,325
ANNUAL DEBT SERVICE $819,173 $490,100 $365,325 $359,900 $157,325 $0
AMOUNT AVAILABLE FOR COVERAGE RATIO $1,088,777 $262,114 -$490,935 -$1,086,180 -$1,704,438 -$2,222,521
AMOUNT NEEDED FOR COVERAGE RATIO $983,008 $588,120 $438,390 $431,880 $188,790 $0
AMOUNT OVER/(UNDER) DEBT SERVICE AND 1.20 COVERAGE RATIO $105,770 -$326,006 -$929,325 -$1,518,060 -$1,893,228 -$2,222,521
AMOUNT AVAILABLE FOR CIP/REHAB $105,770 -$326,006 -$929,325 -$1,518,060 -$1,893,228 -$2,222,521
TARGET COVERAGE RATIO 1.20 1.20 1.20 1.20 1.20 N/A
ACTUAL COVERAGE RATIO 1.33 0.53 (1.34)(3.02)(10.83)N/A
TARGET DAYS OF WORKING CAPITAL
ACTUAL DAYS OF WORKING CAPITAL
PASS THROUGH TRA RATE INCREASES
ANNUAL PASS THROUGH TRA WATER INCREASE - PER 1,000 GALLON $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
CUMULATIVE TRA RATE INCREASE FROM CURRENT RATES $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
ANNUAL PASS THROUGH TRA SEWER INCREASE - PER 1,000 GALLON $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
CUMULATIVE TRA RATE INCREASE FROM CURRENT RATES $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
FIVE YEAR PROJECTION OF UTILITY FUND EXPENSES/COVERAGE FY 2015 - FY 2019 EXHIBIT B
TIERED WATER RATES AND PASS THROUGH OF TRA RATE INCREASES
ASSUMPTIONS: 70 NEW WATER/SEWER CUSTOMERS ANNUALLY
4.5% WATER CONSUMPTION REDUCTION BEGINNING IN FY 2014/ NO ADDITIONAL REDUCTION IN FY 2015 AND 2016
MINIMUM RATE $4.12 - MAXIMUM RATE OVER 50,000 GALLONS - $6.36 (54% DIFFERENTIAL BETWEEN MINIMUM AND MAXIMUM RATES)
FISCAL YEAR 2014 2015 2016 2017 2018 2019
AVERAGE ANNUAL WATER CUSTOMERS 9,436 9,506 9,576 9,646 9,716 9,786
AVERAGE MONTHLY USAGE 21,168 21,168 21,168 21,168 21,168 21,168
AMOUNT DERIVED FROM MINIMUM BILL $1,442,576 $1,453,277 $1,438,698 $1,449,215 $1,459,732 $1,470,249
AMOUNT DERIVED FROM VOLUME CHARGE $8,929,074 $8,996,042 $9,063,512 $9,131,489 $9,199,975 $9,268,975
AVERAGE ANNUAL SEWER CUSTOMERS 8,739 8,809 8,879 8,949 9,019 9,089
AVERAGE MONTHLY USAGE 10,100 10,100 10,100 10,100 10,100 10,100
AMOUNT DERIVED FROM MINIMUM BILL $1,042,388 $1,050,738 $978,111 $985,822 $993,533 $1,001,244
AMOUNT DERIVED FROM VOLUME CHARGE $2,412,383 $2,106,338 $2,123,075 $2,139,813 $2,156,551 $2,173,289
OPERATING REVENUE:
WATER SALES $10,371,650 $10,449,319 $10,502,211 $10,580,704 $10,659,707 $10,739,223
CUMULATIVE TRA PASS-THROUGH WATER RATE INCREASE $0 $585,189 $982,498 $1,297,580 $1,661,436 $1,963,463
WATER MINIMUM BILL TRA PASS THROUGH ON 2,000 GALLONS $0 $61,599 $103,421 $136,587 $174,888 $206,680
SEWER CHARGES $3,454,771 $3,157,075 $3,101,186 $3,125,635 $3,150,084 $3,174,533
CUMULATIVE TRA PASS-THROUGH SEWER RATE INCREASE $0 $93,023 $255,715 $429,552 $571,444 $689,310
SEWER MINIMUM BILL TRA PASS THROUGH ON 2,000 GALLONS $0 $23,256 $63,929 $107,388 $142,861 $172,327
WATER INSTALLATION $21,000 $21,000 $21,000 $21,000 $21,000 $21,000
SEWER INSTALLATION $7,000 $7,000 $7,000 $7,000 $7,000 $7,000
ENGINEERING AND DEVELOPMENT $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
PENALTY $207,396 $214,269 $222,624 $231,502 $240,640 $248,498
SEWER TIE ON REVENUE $5,000 $5,000 $5,000 $5,000 $5,000 $5,000
MISC REVENUE $13,000 $13,000 $13,000 $13,000 $13,000 $13,000
TOTAL OPERATING REVENUE $14,084,817 $14,634,731 $15,282,583 $15,959,948 $16,652,060 $17,245,035
OPERATING EXPENSES:
SUPPORT $1,060,731 $1,101,132 $1,123,155 $1,145,618 $1,168,530 $1,191,901
BILLING $386,616 $381,081 $388,703 $396,477 $404,406 $412,494
WATER OPERATIONS $563,560 $587,470 $599,219 $611,204 $623,428 $635,896
WASTEWATER OPERATIONS $335,597 $279,959 $285,558 $291,269 $297,095 $303,037
TRA WATER $6,755,127 $7,126,168 $7,622,683 $8,026,293 $8,485,012 $8,873,871
TRA SEWER $2,290,342 $2,428,479 $2,656,331 $2,898,535 $3,099,602 $3,269,730
OPERATING TRANSFER $1,037,213 $1,115,969 $1,142,769 $1,187,329 $1,234,678 $1,283,414
TOMORROW FUND REPAYMENT $44,286 $44,286 $44,286 $44,286 $44,286 $44,286
NON-DEPARTMENTAL $292,868 $305,133 $311,236 $317,460 $323,810 $330,286
WATER / WASTEWATER LINE RENEWALS $250,000 $250,000 $250,000 $250,000 $250,000 $250,000
TOTAL OPERATING EXPENSES $13,016,340 $13,619,676 $14,423,939 $15,168,471 $15,930,846 $16,594,915
OPERATING INCOME $1,068,477 $1,015,054 $858,644 $791,477 $721,213 $650,120
PLUS NON-OPERATING REVENUE (INT INC)$20,300 $20,300 $20,300 $20,300 $20,300 $20,300
NET INCOME $1,088,777 $1,035,354 $878,944 $811,777 $741,513 $670,420
2004 REFUNDING SERIES $198,673 $0 $0 $0 $0 $0
2010 REFUNDING BOND ISSUE $620,500 $490,100 $365,325 $359,900 $157,325
ANNUAL DEBT SERVICE $819,173 $490,100 $365,325 $359,900 $157,325 $0
AMOUNT AVAILABLE FOR COVERAGE RATIO $1,088,777 $1,035,354 $878,944 $811,777 $741,513 $670,420
AMOUNT NEEDED FOR COVERAGE RATIO $983,008 $588,120 $438,390 $431,880 $188,790 $0
AMOUNT OVER/(UNDER) DEBT SERVICE AND 1.20 COVERAGE RATIO $105,770 $447,234 $440,554 $379,897 $552,723 $670,420
AMOUNT AVAILABLE FOR CIP/REHAB $105,770 $447,234 $440,554 $379,897 $552,723 $670,420
TARGET COVERAGE RATIO 1.20 1.20 1.20 1.20 1.20 N/A
ACTUAL COVERAGE RATIO 1.33 2.11 2.41 2.26 4.71 N/A
PASS THROUGH TRA RATE INCREASES
ANNUAL PASS THROUGH TRA WATER INCREASE - PER 1,000 GALLONS $0.00 $0.27 $0.18 $0.14 $0.16 $0.13
CUMULATIVE TRA RATE INCREASE FROM CURRENT RATES $0.00 $0.27 $0.45 $0.59 $0.75 $0.88
ANNUAL PASS THROUGH TRA SEWER INCREASE - PER 1,000 GALLONS $0.00 $0.11 $0.19 $0.20 $0.16 $0.13
CUMULATIVE TRA RATE INCREASE FROM CURRENT RATES $0.00 $0.11 $0.30 $0.50 $0.66 $0.79
WATER AND SEWER RATE COMPARISON OF SURROUNDING CITIES
WATER RATE COMPARISON OF SURROUNDING CITIES
MINIMUM # OF GALLONS BILL FOR RATE PER CUSTOMER CUSTOMER CUSTOMER
CITY BILL IN MINIMUM 2,000 GALS 1,000 GALS BILL BILL BILL
10,000 GALS 15,000 GALS 20,000 GALS
BEDFORD $18.92 0 $25.14 $3.11 $50.02 $65.57 $81.12
EULESS **$8.45 0 $14.39 $4.28 ^^$45.59 $69.08 $94.44
GRAPEVINE $11.51 2,000 $11.51 $3.23 $37.35 $53.50 $69.65
HURST $15.42 2,000 $15.42 $6.20 $65.02 $96.02 $127.02
KELLER **$16.88 0 $20.98 $3.26 ^^$46.74 $64.44 $82.14
NORTH RICHLAND HILLS **$10.00 2,000 $10.00 $4.43 ^^$45.44 $67.59 $89.74
SOUTHLAKE **$28.35 2,000 $28.35 $3.62 ^^$54.99 $74.24 $93.49
AVERAGE (0-20,000 GALLONS)$15.65 $17.97 $4.02 $49.31 $70.06 $91.09
COLLEYVILLE CURRENT ~$12.74 2,000 $12.74 $3.85 ^^$43.54 $62.79 $82.04
VARIANCE IN RATES ($2.91)($5.23)($0.17)($5.77)($7.27)($9.05)
AVERAGE $15.65 $17.97 $4.02 $49.31 $70.06 $91.09
COLLEYVILLE 2015 TRA PASS THROUGH <<$13.28 2,000 $13.28 $4.12 ^^$46.24 $66.84 $87.44
VARIANCE IN RATES ($2.37)($4.69)$0.10 ($3.07)($3.22)($3.65)
** TIERED WATER RATES ARE IN EFFECT IN THE FOLLOWING CITIES:
** EULESS' W ATER RATE IS $2.97 FOR 0 TO 2,000 GALLONS, $3.90 FOR 3,001 TO 8,000 GALLONS, $4.47 FOR 9,000 TO 15,000
GALLONS, $5.00 FOR 16,000 TO 35,000 GALLONS, AND $5.60 FOR ALL USAGE ABOVE 35,000 GALLONS
** KELLER'S WATER RATE IS $2.05 FOR 0 TO 2,000 GALLONS, $3.22 FOR 2,000 TO 10,000 GALLONS, $3.54 FOR 10,001 TO 20,000 GALLONS,
$3.97 FOR 20,001 TO 25,000 GALLONS, $5.08 FOR 25,000 TO 40,000 GALLONS, AND $5.51 FOR ALL USAGE ABOVE 40,000 GALLONS
** NORTH RICHLAND HILLS' WATER RATE IS $4.43 FOR 2,000 TO 22,440 GALLONS AND $4.49 FOR ALL USAGE ABOVE 22,440 GALLONS
** SOUTHLAKE'S WATER RATE IS $3.33 FOR 2,000 TO 10,000 GALLONS, $3.85 FOR 10,001 TO 25,000 GALLONS
AND $4.12 FOR 25,000 TO 40,000, AND $4.64 FOR ALL USAGE ABOVE 40,000 GALLONS
~ COLLEYVILLE'S WATER RATE IS $3.85 FOR 2,000 TO 20,000 GALLONS, $4.41 FOR 20,001 TO 30,000 GALLONS
$4.97 FOR 30,001 TO 40,000 GALLONS, $5.53 FOR 40,001 TO 50,000, AND $6.09 FOR ALL USAGE ABOVE 50,000 GALLONS
^^ RATES SHOWN ARE THE AVERAGE OF THE TIERED RATE USAGE OF 0-20,000 GALLONS
<< COLLEYVILLE PROPOSED INCLUDES PASS THROUGH OF TRA RATE INCREASE PER 1,000 GALLONS OF WATER USAGE ($.27)
ON ALL GALLONS OF USAGE, INCLUDING THE FIRST 2,000 GALLONS INCLUDED IN THE MINIMUM BILL
SEWER RATE COMPARISON OF SURROUNDING CITIES
CITY MINIMUM # OF GALS BILL FOR RATE PER WINTER CUSTOMER
BILL IN MINIMUM 2,000 GALS 1,000 GALS AVERAGE BILL
BILL BILLED 10,000 GALS
BEDFORD $11.21 0 $15.41 $2.10 Y $32.21
EULESS $7.75 0 $14.41 $3.33 N $41.05
GRAPEVINE $9.20 2,000 $9.20 $3.85 Y $40.00
HURST $11.16 0 $18.34 $3.59 Y $47.06
KELLER $11.85 0 $18.45 $3.30 Y $44.85
N RICHLAND HILLS $8.39 0 $13.31 $2.46 Y $32.99
SOUTHLAKE $26.16 2,000 $26.16 $3.00 N $50.16
AVERAGE $12.25 $16.47 $3.09 Y $41.19
COLLEYVILLE CURRENT $9.94 2,000 $9.94 $2.84 Y $32.66
VARIANCE IN RATES ($2.31)($6.53)($0.25)($8.53)
AVERAGE $12.25 $16.47 $3.09 Y $41.19
COLLEYVILLE 2015 TRA PASS THROUGH <<$10.16 2,000 $10.16 $2.95 Y $33.76
VARIANCE IN RATES ($2.09)($6.31)($0.14)($7.43)
* COLLEYVILLE PROPOSED INCLUDES PASS THROUGH OF TRA RATE INCREASE PER 1,000 GALLONS OF SEWER USAGE ($.11)
ON ALL GALLONS OF USAGE, INCLUDING THE FIRST 2,000 GALLONS INCLUDED IN THE MINIMUM BILL
RESOLUTION R-14-3808
A RESOLUTION PASSING THROUGH A WATER AND SEWER RATE
INCREASE FROM THE TRINITY RIVER AUTHORITY TO THE
CITY OF COLLEYVILLE
WHEREAS,for Fiscal Year 2015, the Trinity River Authority has increased
the cost per thousand gallons of treated water by $.27 and
increased the cost per thousand gallons of treated sewer by
$.11 to the City of Colleyville; and
WHEREAS,under Ordinance O-89-741, as amended by Ordinance O-11-
1788, the City Council may, by Resolution, increase rates
proportionately to pass through direct increases by Trinity
River Authority for water delivery charges or sewer treatment
charges; and
WHEREAS,Trinity River Authority provides a five-year rate projection of
cost per thousand gallons for treated water and treated sewer,
which will impact future water and sewer rates.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT as permitted by Section 8 of Ordinance O-89-741, as
amended by Ordinance O-11-1788, the City Council may by
Resolution increase water and sewer rates to pass through
direct rate increases, originated by the Trinity River Authority,
on a per 1,000 gallons basis for water delivery or sewer
treatment charges on all water and sewer gallons billed and
those gallons of usage included in the water and sewer
minimum bill with the implementation of tiered water rates
and the increase per 1,000 gallons shall be passed on to each
of the tiers.
THAT Section 3A of the Water and Sewer Policy and Procedure
Manual of the City of Colleyville, Texas, which is "Appendix A"
to Chapter 11 of the Colleyville Code be amended to read as
follows: Water Rates for In-City Customers:
Minimum per month charge $13.28
Usage-2,001 gallons to 20,000 gallons $4.12 per 1,000 gallons
Usage-20,001 gallons to 30,000 gallons $4.68 per 1,000 gallons
Resolution R-14-3808
Page 2 of 2
Usage-30,001 gallons to 40,000 gallons $5.24 per 1,000 gallons
Usage-40,001 gallons to 50,000 gallons $5.80 per 1,000 gallons
Usage over 50,000 gallons $6.36 per 1,000 gallons
Water Rates for Out-of-City Customers:
Minimum per month charge $17.28
Usage-2,001 gallons to 20,000 gallons $4.12 per 1,000 gallons
Usage-20,001 gallons to 30,000 gallons $ 4.68 per 1,000
gallons
Usage-30,001 gallons to 40,000 gallons $5.24 per 1,000 gallons
Usage-40,001 gallons to 50,000 gallons $5.80 per 1,000 gallons
Usage over 50,000 gallons $6.36 per 1,000 gallons
Sec. 2.THAT for all customer classes, the rate per thousand gallons of
sewer, for all usage greater than 2,000 and the first 2,000
gallons of usage included in the minimum sewer bill, shall
increase from $2.84 to $2.95 and the minimum sewer bill shall
be $10.16 effective December 1, 2014.
Sec. 3.THAT Exhibit “A” displays the Trinity River Authority’s five-year
rate projection of cost per thousand gallons for treated water
and treated sewer by fiscal year to provide an awareness of
the impact on future water and sewer rates.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 18TH DAY OF NOVEMBER 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Mike Taylor
City Secretary Mayor Pro Tem
Exhibit “A”
Trinity River Authority’s Five-Year Projected Water Rate Cost by
Fiscal Year (per 1,000 gallons)
Fiscal Year 2015 $2.91
Fiscal Year 2016 $3.09
Fiscal Year 2017 $3.23
Fiscal Year 2018 $3.39
Fiscal Year 2019 $3.52
Trinity River Authority’s Five-Year Projected Sewer Rate Cost by
Fiscal Year (per 1,000 gallons)
Fiscal Year 2015 $2.23
Fiscal Year 2016 $2.42
Fiscal Year 2017 $2.62
Fiscal Year 2018 $2.78
Fiscal Year 2019 $2.91
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7 Agenda Date 11/18/2014
Type Report
Department City Secretary
Title
Senior Center Advisory Committee Meeting Minutes - July 17, 2014
Planning and Zoning Commission Meeting Minutes - September 8, 2014
Attachments
1.Senior Center Advisory Committee Meeting Minutes - July 17, 2014
2.Planning and Zoning Commission Meeting Minutes - September 8, 2014
City of Colleyville Page 1
City of Colleyville
Senior Center Advisory
Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Thursday, July 17, 2014
1:30 p.m.
Senior Center
2512 Glade Road
1. CALL TO ORDER
Chairperson Debra Minea called the regular meeting of the Colleyville Senior Advisory
Committee to order on July 17, 2014, at 1:34 p.m.
Roll Call: Present Chairperson Debra Minea, Committee members Denise LaPosta,
Charna Gray, Molly Skinner; Library and Recreation Director Mary Rodne, Recreation
and City Events Manager Lisa Escobedo, Recreation Specialist Cody Ashton, Assistant
City Manager/Chief Financial Officer Terry Leake, and Administrative Assistant Kathy
Moore
Absent Committee members Heath Dowell, Anna King, and Donna Bertram
2. APPROVAL OF MINUTES
October 17, 2013
January 6, 2014 - Joint Worksession
Committee Member Molly Skinner moved to approve the October 17, 2013 meeting
minutes and the January 6, 2014 Joint Worksession minutes as written. Denise
LaPosta seconded the motion. The motion carried with a unanimous vote.
3. REGULAR AGENDA ITEMS
3a Update on the Colleyville Senior Center Project Study
Library and Recreation Director Mary Rodne provided an overview of the Senior
Center Project Study, stating that Aaron Babcock with Hidell Associates Architects
presented the project proposal at Pre Council on February 4, 2014. City Council
directed staff to work with Babcock on phasing options for the project; phasing
options were presented for consideration at the City Council Worksession held on May
28, 2014. Rodne stated that Council wanted to review all the proposed projects to be
funded through CEDC funds before making any decisions.
Assistant City Manager/Chief Financial Officer Terry Leake stated that the majority of
the funding for the project comes from the Colleyville Economic Development
Corporation (CEDC), and that there are other projects being considered for this
Senior Center Advisory
Committee Minutes July 17, 2014
City of Colleyville Page 2
funding. Debra Minea questioned what projects were being considered. Leake replied
that there were several trail projects, along with improvements to the Colleyville
Center that were under consideration. Additionally, she stated that Council does not
feel that there was a large response from the current users of the facility to justify
the improvements; adding that the demand was just not there.
A lengthy discussion ensued concerning ways to impress upon Council the need for
improvements and to address building concerns that currently exist. Leake stated
that there are things that we can do to address the concerns, such as the parking lot,
which would be on a much smaller scale then the options that were presented to
Council.
Committee members agreed that originally they thought that the purpose of the
rebranding study was not to evaluate the building, but to figure out how to position
the Senior Center to appeal more to the younger seniors (50+), with a possible name
change, adding programs to accommodate those interests, and extending the hours
of operation.
Assistant City Manager Leake stated that the study on the park land area behind the
Senior Center was put on hold due to changes in the economy. Additionally, she
stated that Council is not saying that improvements will never be made and that the
plans could possibility be implemented at a future date.
Discussion continued with Committee members stating that the rebranding study
turned into a building project, rather than a study to look at ways to increase
programs within the existing structure, and operating hours. Additionally, it was
noted that there has been no progress after two years of waiting. Committee
members spoke of the need for possible strategies to increase the number of younger
seniors (50+) participants; and the need to brainstorm on creative ways to utilize the
existing facility, including staff, which would increase numbers and possibly persuade
Council to move forward with some of the needed updates.
The conversation returned to the building concerns at the Center, in which Terry
Leake informed the Committee that there is approximately $80,000 left over in
FY2014 CEDC funds that are allocated to the Colleyville Senior Center. Leake added
that these funds could be used to address some of the needs.
3b Discussion of items for future agendas
The Committee agreed to hold the next regularly scheduled meeting on October 16,
2014 at 1:30 p.m. Additionally, it was agreed that the Committee would brainstorm
on ideas for expanding programs and volunteer opportunities. Staff agreed to email
information to the Committee on the upcoming CEDC budget meeting.
4. REPORTS
Senior Center Advisory
Committee Minutes July 17, 2014
City of Colleyville Page 3
Cody Ashton, Recreation Specialist gave an overview of the Senior Center activities
and upcoming special events. Ashton stated that the Senior Prom was held in
February with 40 participants; and AARP free tax help concluded on April 15 with 172
returns.
Cody stated that new programming was added this session to include more social
events. The events included a Senior Picnic at the Colleyville Nature Center; a
Mother’s Day Celebration; National Hamburger Day Luncheon and Trivia; an
Independence Day Celebration; and the upcoming National Hot Dog Day Luncheon
and Trivia. Ashton noted that all these events have had good attendance, with an
average of 30 participants.
Ashton concluded stating that the trips remain very popular and are usually full with
waiting lists. He noted that we escorted 37 seniors to the Bush Library in June, and
have several other trips planned throughout the summer.
Recreation and City Events Manager Lisa Escobedo informed the group that the
Senior Center received a grant for $2,273 from the Colleyville Women’s Club for the
purchase of a new laptop and projector, which is used in many of the day-to-day
operations at the Center.
Chairperson, Debra Minea invited everyone to attend Friday’s Meals on Wheels
luncheon; she noted that the Colleyville Choralaires have been performing quarterly
at the luncheons, which has added to the program.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
6. ADJOURNMENT
Charna Gray moved to adjourn at 2:42 p.m. Molly Skinner seconded the motion. The
motion carried with a unanimous vote.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 30th
DAY OF October 2014.
Senior Center Advisory
Committee Minutes July 17, 2014
City of Colleyville Page 4
Minutes taken and prepared by:
Kathy E. Moore
Administrative Assistant
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, September 8, 2014 City Council Chambers
CALL MEETING TO ORDER
The Planning and Zoning Commission meeting of the City of Colleyville was called
to order by Vice-chairman Knox on September 8, 2014 at 7:05 p.m.
Roll Call
Present: Commissioners Carel Tornes, David Wheelwright, Jim Gotcher, Don
Davis, David Phelps, and Vice-chairman Knox
Absent: Chairman Byerly
Staff Present: Ron Ruthven, Taci Wrisley, Rob McKeown, Marty Wieder, Adam
Marsh, Brian Riley, and Matt Butler (City Attorney)
1. APPROVAL OF MINUTES
Commissioner Phelps made a motion to approve the minutes as
written. Commissioner Davis seconded.
The motion to approve the minutes as written carried by the
following vote:
Aye: 6– Tornes, Wheelwright, Gotcher, Davis, Phelps, and Knox
2. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA AS A PUBLIC HEARING ITEM
There were no citizen comments/presentations regarding items not on the
agenda as a public hearing item.
3. REGULAR AGENDA ITEMS
3a Approval of a revised preliminary plat for the Reserve at Colleyville
Addition located on 94.024 acres on the north and south side of
Murphy Road, Case PC14-024
Ron Ruthven presented the case and briefed the Commission.
City of Colleyville Page 1
Planning and Zoning Commission
Minutes
September 8, 2014
Commissioner Phelps questioned staff regarding whether the open
space requirements were consistent for the entire development. Ron
Ruthven replied correct.
Commissioner Tornes questioned staff regarding whether the trail
would be connected between the Reserve at Colleyville, Whittier
Heights, and Old Grove subdivisions. Ron Ruthven replied yes.
Discussion continued regarding the connectivity between
developments.
Kevin Kessler, the applicant, was present to answer questions.
Commissioner Davis made a motion to approve Case PC14-
024. Commissioner Tornes seconded.
The motion to approve Case PC14-024 carried by the following
vote:
Aye: 6– Tornes, Wheelwright, Gotcher, Davis, Phelps, and Knox
3b Approval of a final plat on Lots 3-15, Block C and Lots 1-5, Block F, of
the Reserve at Colleyville Addition, Phase 2A, Case PC14-016
Ron Ruthven presented the case and briefed the Commission.
Kevin Kessler, the applicant, was present to answer questions.
Commissioner Gotcher made a motion to approve Case PC14-
016. Commissioner Wheelwright seconded.
The motion to approve Case PC14-016 carried by the following
vote:
Aye: 6– Tornes, Wheelwright, Gotcher, Davis, Phelps, and Knox
3c Approval of a final plat on Lots 1-11, Block A and Lots 1-3, Block B, of
the Reserve at Colleyville Addition, Phase 2B, Case PC14-023
Ron Ruthven presented the case and briefed the Commission.
Commissioner Tornes questioned staff regarding whether the open
space was along Murphy Road. Ron Ruthven replied yes.
City of Colleyville Page 2
Planning and Zoning Commission
Minutes
September 8, 2014
Kevin Kessler, the applicant, was present to answer questions.
Commissioner Tornes questioned Mr. Kessler regarding whether the
plats they were approving tonight would be the final for the Reserve
at Colleyville. Mr. Kessler replied yes.
Commissioner Phelps made a motion to approve Case PC14-
023. Commissioner Tornes seconded.
The motion to approve Case PC14-023 carried by the following
vote:
Aye: 6– Tornes, Wheelwright, Gotcher, Davis, Phelps, and Knox
3d Approval of a final plat on Lots 9-22, Block D; Lots 10-18, Block J;
and Lots 1-9 & 14-21, Block K, of the Reserve at Colleyville Addition,
Phase 2C, Case PC14-017
Ron Ruthven presented the case and briefed the Commission.
Kevin Kessler, the applicant, was present to answer questions.
Commissioner Tornes questioned Mr. Kessler regarding the trail that
would connect the Reserve at Colleyville and Whittier Heights. Mr.
Kessler replied the trail will be constructed on the north side of the
access gate and would connect the two developments.
Commissioner Phelps made a motion to approve Case PC14-
017. Commissioner Gotcher seconded.
The motion to approve Case PC14-017 carried by the following
vote:
Aye: 6– Tornes, Wheelwright, Gotcher, Davis, Phelps, and Knox
4. PUBLIC HEARING AGENDA ITEMS
4a Consideration of a replat on Lot 16, Block 2, of the Fair Way Addition,
located at 8508 Precinct Line Road, Case PC14-014
Ron Ruthven presented the case and briefed the Commission.
Commissioner Phelps questioned staff regarding whether mutual
access would be required for this replat. Ron Ruthven replied yes,
any street that is on the Master Thoroughfare Plan is required to
City of Colleyville Page 3
Planning and Zoning Commission
Minutes
September 8, 2014
dedicate mutual access easements. He further explained the property
to the south was not required to have this mutual access easement
when it was platted several years ago.
Jason Rawlings, Miller Land Surveying, came forward to answer
questions.
Commissioner Tornes questioned Mr. Rawlings regarding the use of
the proposed building. Mr. Rawlings replied the proposed use is
office.
Commissioner Phelps questioned Mr. Rawlings regarding whether they
had been in contact with the property owner to the south to discuss
connecting to their property for mutual access. Mr. Rawlings replied
the applicant has been in contact with the property owner to the
south and was told the property owner did not want to make the
connection due to the loss of two (2) parking spaces.
David Hall, 8504 Precinct Line Road, came forward and spoke in
opposition.
Mr. Rawlings came forward to address comments and concerns.
Commissioner Phelps questioned Mr. Rawlings regarding whether the
Texas Department of Transportation had approved the drive approach
for the subject property. Mr. Rawlings replied yes.
Commissioner Phelps questioned Mr. Rawlings regarding which lot or
lots were owned by the applicant. Mr. Rawlings replied 8500 and
8508 Precinct Line Road.
Commissioner Gotcher questioned Mr. Rawlings regarding whether
more parking spaces would be available to the property owner to the
south if a new parking lot was constructed on their property. Mr.
Rawlings replied yes, if a shared parking agreement was signed by
both parties.
Commissioner Gotcher questioned Mr. Hall regarding whether he
would be more accepting of the idea of the mutual access easement if
more parking were made available to his building. Mr. Hall replied
yes.
There being no one else wishing to speak, the public hearing was
closed at 7:32 p.m.
City of Colleyville Page 4
Planning and Zoning Commission
Minutes
September 8, 2014
Commissioner Tornes questioned Rob McKeown regarding whether
there would be an issue with getting fire trucks turned around on the
property in question and on the adjacent properties without the
mutual access easement. Rob McKeown replied yes.
Commissioner Tornes stated he wished the applicant would get with
Mr. Hall to work out the issues with the mutual access easement.
Commissioner Phelps question staff regarding whether the plat could
be denied due to issues regarding parking and/or the mutual access
easement. Ron Ruthven replied no.
Commissioner Tornes questioned Matt Butler regarding whether the
plat could be approved with conditions. Matt Butler replied no.
Commissioner Phelps made a motion to approve Case PC14-
014. Commissioner Gotcher seconded.
The motion to approve Case PC14-014 carried by the following
vote:
Aye: 5– Wheelwright, Gotcher, Davis, Phelps, and Knox
Nay: 1 - Tornes
4b Consideration of a replat on Lot 1, Block 1, of the Reagan Estates 3
Addition and Tract 1N, Abstract 356, of the Isaac Carodine Survey,
located at 5608 Lowrie Road, Case PC14-019
Ron Ruthven presented the case and briefed the Commission.
Commissioner Phelps questioned staff regarding whether any waivers
were being requested. Ron Ruthven replied no.
The public hearing was opened at 7:38 p.m.
There being no one wishing to speak, the public hearing was closed at
7:38 p.m.
Commissioner Tornes made a motion to approve Case PC14-
019. Commissioner Wheelwright seconded.
The motion to approve Case PC14-019 carried by the following
vote:
Aye: 6– Tornes, Wheelwright, Gotcher, Davis, Phelps, and Knox
City of Colleyville Page 5
Planning and Zoning Commission
Minutes
September 8, 2014
4c Consideration of a zoning change from R-20 Single Family Residential
zoning district to CN-Neighborhood Commercial zoning district on Lot
18, Block 2, of the Fair Way Addition, located at 8500 Precinct Line
Road, Case ZC14-017
Ron Ruthven presented the case and briefed the Commission.
Commissioner Wheelwright questioned staff regarding whether there
was sufficient access to the property. Ron Ruthven replied the
property owner would need to get approval from the Texas
Department of Transportation.
Discussion continued regarding access to the property.
Commissioner Tornes questioned staff regarding whether the fire lane
located on the property to the north would connect to the fire lane to
the south. Ron Ruthven replied it is not required and would require a
mutual access easement, in order to connect.
Commissioner Wheelwright questioned Mr. Rawlings regarding
whether the property owner to the north had been contacted
regarding the connectivity of the two (2) properties. Mr. Rawlings
replied yes, the details were being talked through with the property
owner to the north.
The public hearing was opened at 7:44 p.m.
Jason Rawlings, Miller Land Surveying, came forward and briefed the
Commission.
There being no one else wishing to speak, the public hearing was
closed at 7:46 p.m.
Commissioner Phelps stated he believed CN-Neighborhood
Commercial was an appropriate zoning district for this location.
Commissioner Gotcher made a motion to approve Case ZC14-
017. Commissioner Phelps seconded.
The motion to approve Case ZC14-017 carried by the following
vote:
Aye: 6– Tornes, Wheelwright, Gotcher, Davis, Phelps, and Knox
4d Consideration of a zoning change from the R-40 Single Family
Residential zoning district to the R-30 Single Family Residential
City of Colleyville Page 6
Planning and Zoning Commission
Minutes
September 8, 2014
zoning district on Tracts 2A & 2A1A, Abstract 233, of the D. R.
Blanton Survey, located at 5101 Bluebonnet Drive, Case ZC14-021
Ron Ruthven presented the case and briefed the Commission.
Commissioner Tornes questioned staff regarding whether a precedent
would be set if this case was approved as R-30 Single Family
Residential. Ron Ruthven replied no.
The public hearing was opened at 7:51 p.m.
Larry Stewart, the applicant, came forward to answer any questions.
Commissioner Davis questioned Mr. Stewart regarding the square
footage of the future single family residential dwellings and how close
to each other would the dwellings be. Mr. Stewart replied
approximately 4,000 square foot to 5,000 square foot and he was not
sure of the distance between the dwellings.
Commissioner Gotcher questioned Mr. Stewart regarding whether he
planned to build up to the ten foot (10’) side yard setback as set forth
by the R-30 single family residential zoning district. Mr. Stewart
replied yes.
There being no one else wishing to speak, the public hearing was
closed at 7:53 p.m.
Commissioner Wheelwright stated he felt the R-30 single family
residential size lots would fit nicely on the subject property and would
not be setting a precedent.
Commissioner Phelps stated he would like to see a precedent set for
R-30 single family residential size lots in this area.
Commissioner Tornes concurred.
Commissioner Gotcher stated he felt, with the setback being ten foot
(10’) on the sides, three (3) R-30 single family residential size lots
would change the feel of Cherry Street dramatically.
Ron Ruthven made mention to the Commission that the builder would
still have to maintain the lot coverage requirements per the zoning
district.
Commissioner Wheelwright made a motion to approve Case ZC14-
City of Colleyville Page 7
Planning and Zoning Commission
Minutes September 8, 2014
021. Commissioner Davis seconded.
The motion to approve Case ZC14-021 carried by the following vote:
Aye: 5 – Tornes, Wheelwright, Davis, Phelps, and Knox
Nay: 1 - Gotcher
5.ADJOURNMENT
The meeting adjourned at 7:57 p.m.
The minutes were written and prepared by:
Taci Wrisley
Planning and Zoning Assistant
The meeting minutes were approved on October 13, 2014 by a vote of 7-0.
City of Colleyville Page 8
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7 Agenda Date 11/18/2014
Type Report
Department Finance
Title
Monthly Financial Report - October 2014
Explanation
General Fund
The percentage of current year taxes collected is slightly behind the percentage
collected for October 2013. Per governmental accounting rules, sales tax revenue
received in October 2014 is recorded as Fiscal Year 2014 revenue, as the sales
occurred in August 2014. However, for the month of October, sales tax is up 18.87%
($43,657) from revenues reported for the same time period last year. Year to date
General Fund sales tax is up 8.64% ($238,394). This is the seventh month of
increased sales tax revenues as compared to the prior year, as March 2014 was the
first month that sales tax was down since February 2013. This is the highest October
sales tax allocation ever received.
The quarterly Mixed Beverage Tax allocation came in at $35,820 compared to $21,291
last fiscal year. This increase is mostly attributable to a legislation change requiring
customers to pay sales tax of 8.25% on mixed drinks, effective January 1, 2014.
Fifteen residential building permits were issued in October, which is the same number
issued in October 2013. Revenues received for licenses and permits exceed current
year projections by over 27% for October 2014.
The average amount expended by the General Fund departments at the end of October
is 8.48% of the total appropriation versus 8.94%, which was projected to be spent.
Utility Fund
Water usage increased as compared to the amount sold through October 2013. For
the last two months, rainfall has declined when compared to the same time period for
the previous fiscal year. In addition, the average temperature for the month of
October 2014 was 71.6 degrees compared to last October, which was 68.2 degrees.
The average amount expended by the Utility Fund departments at the end of October
was 8.36% of the total appropriation, versus 9.15%, which was projected to be spent.
City Council Agenda Briefing
City of Colleyville Page 2
Attachments
1.October 2014 Monthly Financial Report
MONTHLY FINANCIAL REPORT - OCTOBER 2014
GENERAL FUND RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 10/31/2014 10/31/2014 INCR (DECR)10/31/2013 PRIOR YEAR
Current Taxes $12,441,254 $449,303 $414,239 8.46%$386,277 16.32%
Delinquent Taxes 70,000 373 7,000 -94.67%13,997 -97.34%
Penalty & Interest 55,000 120 1,650 -92.74%4,963 -97.59%
TOTAL AD VALOREM TAXES $12,566,254 $449,796 $422,889 6.36%$405,238 11.00%
Oncor Electric $860,000 $0 $0 0.00%$0 0.00%
Tri-County Electric 105,000 0 0 0.00%0 0.00%
Atmos Gas 305,000 0 0 0.00%0 0.00%
AT&T 78,000 0 0 0.00%0 0.00%
Verizon/Others 70,000 1,127 5,833 -80.67%227 397.42%
Refuse/Recycling 146,000 5,943 6,083 -2.30%5,247 13.26%
Cable TV 430,000 0 0 0.00%15,413 -100.00%
TOTAL FRANCHISE TAXES $1,994,000 $7,071 $11,917 -40.66%$20,887 -66.15%
Sales Tax $3,200,000 $0 $0 0.00%$0 0.00%
Mixed Beverage Tax 70,000 35,820 17,500 104.68%21,291 68.24%
TOTAL SALES TAX $3,270,000 $35,820 $17,500 104.68%$21,291 68.24%
Building $558,000 $64,601 $46,500 38.93%$131,893 -51.02%
Plumbing 50,000 5,227 4,167 25.45%7,627 -31.47%
Mechanical 30,000 3,203 2,500 28.12%3,373 -5.04%
Electrical 45,000 4,770 3,750 27.19%4,348 9.71%
City License 40,000 2,460 3,333 -26.20%3,560 -30.90%
Building Plan Review Fee 100,000 4,827 8,333 -42.08%39,508 -87.78%
New Business 4,000 329 333 -1.30%282 16.67%
Sign Permit 6,000 1,295 500 159.00%1,135 14.10%
Fence Permit 4,000 1,050 333 215.00%800 31.25%
Fire Permits 6,500 1,500 542 176.92%250 500.00%
Irrigation Permit 13,000 1,992 1,083 83.88%1,245 60.00%
TOTAL LICENSES & PERMITS $856,500 $91,254 $71,375 27.85%$194,021 -52.97%
Fines $735,000 $62,141 $61,250 1.45%$51,058 21.71%
Alarm Fees 52,788 5,151 4,399 17.09%4,719 9.15%
Library Fines 22,500 2,022 1,875 7.85%1,718 17.69%
TOTAL FINES $810,288 $69,314 $67,524 2.65%$57,495 20.56%
MONTHLY FINANCIAL REPORT - OCTOBER 2014
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
REVENUE SOURCE FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
BUDGET 10/31/2014 10/31/2014 INCR (DECR)10/31/2013 PRIOR YEAR
Re-zoning $7,500 $510 $625 -18.40%$1,205 -57.68%
Plat Fee/Site Plan 5,000 750 417 80.00%1,108 -32.28%
Board of Adjustment 1,250 175 104 68.00%0 100.00%
Sale of Material 100 12 8 44.00%0 100.00%
Weed Mowing 6,500 1,969 542 263.52%70 2712.91%
Ambulance 300,000 30,802 25,000 23.21%28,321 8.76%
Recreation Program 160,000 8,603 13,333 -35.47%7,504 14.65%
Non-Resident Fee Parks 35,000 6,885 3,500 96.71%3,525 95.32%
Field Use Charge 21,000 4,125 4,200 -1.79%5,910 -30.20%
Engineering & Inspection 100,000 38,741 8,333 364.89%26,259 47.53%
Colleyville Center Rental 257,250 13,545 14,438 -6.18%15,458 -12.38%
Lot Drainage Insp Fee 13,000 1,875 1,083 73.08%2,125 -11.76%
TOTAL CHARGES FOR SERVICE $906,600 $107,992 $71,583 50.86%$91,486 18.04%
SRO Officer Reimb $94,282 $0 $0 0.00%$0 0.00%
Keller Court 217,697 0 0 0.00%0 0.00%
TOTAL INTERGOVERNMENTAL $311,979 $0 $0 0.00%$0 0.00%
Sale of Surplus Property $5,000 $3,798 417 811.41%$0 100.00%
Interest Income 35,000 0 0 0.00%0 0.00%
Miscellaneous 55,000 11,286 4,583 146.24%6,165 83.06%
Use of Available Cash 1,000,000 0 0 0.00%0 0.00%
Antenna Lease 70,040 4,762 4,762 0.00%4,518 5.39%
TOTAL MISCELLANEOUS $1,165,040 $19,845 $9,762 103.30%$10,683 85.76%
Transfers-In $1,182,919 $0 $0 0.00%$0 0.00%
TOTAL TRANSFERS $1,182,919 $0 $0 0.00%$0 0.00%
TOTAL GENERAL FUND REVENUES $23,063,580 $781,092 $672,550 16.14%$801,101 -2.50%
MONTHLY FINANCIAL REPORT - OCTOBER 2014
TOTAL PERCENT
FY 2015 THROUGH THROUGH INCREASE INCREASE
BUDGET 10/31/2014 10/31/2013 (DECREASE)(DECREASE)
% OF CURRENT TAX ROLL COLLECTED 99.5%4.66%4.95%-0.29%-5.82%
RESIDENTIAL BLDG PERMITS 118 15 15 0 0.00%
COMMERCIAL BLDG PERMITS 6 0 1 (1)-100.00%
CITATIONS ISSUED 11,500 839 958 (119)-12.42%
GENERAL FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2015 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 10/31/2014 EXPENDITURES EXPENDED REMAINING
City Council $188,506 $35,894 $40,709 19.04%$152,612
City Manager 606,286 46,039 50,524 7.59%560,247
City Secretary 209,919 16,609 17,493 7.91%193,310
Finance 407,827 46,492 53,986 11.40%361,335
Legal 130,460 0 0 0.00%130,460
Engineering 380,608 36,521 36,717 9.60%344,087
Economic Development 302,995 15,483 25,250 5.11%287,512
Building Inspection 281,134 32,883 38,428 11.70%248,251
Community Development 349,709 16,999 29,142 4.86%332,710
Fire 4,568,006 537,474 545,667 11.77%4,030,532
Police 4,408,293 363,062 367,358 8.24%4,045,231
Parks 1,300,258 71,886 83,355 5.53%1,228,372
Recreation 357,823 21,119 29,819 5.90%336,704
Street Maintenance 4,083,178 194,956 200,265 4.77%3,888,222
Library 724,124 49,275 50,344 6.80%674,849
Communications 168,267 16,754 18,522 9.96%151,513
Colleyville Center 358,155 28,739 29,846 8.02%329,416
Human Resources 274,930 10,228 11,911 3.72%264,702
Municipal Court 399,733 37,623 37,811 9.41%362,110
Fleet Services 232,003 17,153 19,334 7.39%214,850
Facility Services 518,004 23,149 25,167 4.47%494,855
Information Services 1,126,415 196,179 203,868 17.42%930,236
Non Departmental 925,160 139,082 142,097 15.03%786,078
Capital Equipment Reserve 542,000 0 0 0.00%542,000
Compensation Adjustment 184,425 0 0 0.00%184,425
TOTAL EXPENSES $23,028,218 $1,953,601 $2,057,611 8.48%$21,074,617
MONTHLY FINANCIAL REPORT - OCTOBER 2014
UTILITY FUND
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2015 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 10/31/2014 10/31/2014 INCR (DECR)10/31/2013 PRIOR YEAR
Water Sales $9,820,661 $1,312,942 $1,129,376 16.25%$1,154,083 13.76%
Sewer Sales 3,053,229 279,981 254,436 10.04%293,368 -4.56%
Sewer Installation 7,000 1,500 583 157.14%1,400 7.14%
Water Installation 21,000 2,481 1,750 41.75%3,540 -29.93%
Sewer Tie-on Charges 5,000 0 0 0.00%0 0.00%
Engineering Charges 5,000 19,147 417 4495.18%14,827 29.13%
Penalties 190,112 24,785 15,843 56.44%28,140 -11.92%
Miscellaneous 13,000 1,392 1,083 28.46%1,743 -20.16%
TOTAL OPERATING INCOME $13,115,002 $1,642,227 $1,403,488 17.01%$1,497,101 9.69%
Interest Income $20,300 $0 $0 0.00%$0 0.00%
Use of Available Cash 250,000 0 0 0.00%0 0.00%
TOTAL NON-OPERATING INCOME $270,300 $0 $0 0.00%$0 0.00%
TOTAL INCOME $13,385,302 $1,642,227 $1,403,488 17.01%$1,497,101 9.69%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
10/31/2014 10/31/2013 (DECREASE)(DECREASE)
GALLONS OF WATER SOLD 286,227,200 254,390,200 31,837,000 12.52%
NUMBER OF WATER CUSTOMERS 9,520 9,386 134 1.43%
UTILITY FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2015 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 10/31/2014 EXPENSES EXPENDED REMAINING
Billing $381,081 $18,619 $31,757 4.89%$362,462
Operations 10,546,206 1,001,530 1,098,851 9.50%9,544,676
Utility Support 1,101,132 92,237 93,261 8.38%1,008,895
Non-Departmental 305,133 54,209 54,428 17.77%250,924
Debt Service 490,100 3,642 3,642 0.74%486,458
Compensation Adjustment 21,733 0 0 0.00%21,733
Transfer to General Fund 1,160,255 0 0 0.00%1,160,255
TOTAL EXPENSES $14,005,640 $1,170,236 $1,281,938 8.36%$12,835,404
RESOLUTION R-14-3809
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
NOVEMBER 18, 2014
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Business this date and not otherwise adopted by
Ordinance and/or separate Resolution as follows are hereby
adopted:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS
ON THIS THE 18TH DAY OF NOVEMBER 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Mike Taylor
City Secretary Mayor Pro Tem