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Home My WebLink AboutCity Council-Agenda Packets-5/18/2004 citY Of Ie Texas AGENDA CITY COUNCIL MEETING 100 MAIN STREET MAY 18, 2004 5:15 P.M. - PRE-COUNCIL AGENDA 6:30 P.M - CELEBRATE COLLEYVILLE STEERING COMMITTEE APPLICANT INTERVIEWS PC-1. Discussion of Board, Commission and Committee Appreciation Event PC-2. Presentation of Monthly Financial Report PC-3. Discussion of May 18, 2004 City Council regular agenda items REGULAR AGENDA 6:45 P.M. - CALL TO ORDER ROLL CALL 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter 0 Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Pending Litigation - Broadland Limited Partnership, Plaintiff vs. Keith Dovers and Ramon Ortiz, Defendants Pending Litigation - Jo Ann Johns, Plaintiff vs. The City of Colleyville, Texas, and Utilities Incorporated d/b/a H & W Utility Contractors, A Texas Corporation, Defendants Rachel Beveridge, Plaintiff vs. City of Colleyville, Defendant Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 Sec. 551.071 - Sec. 551.071 - Sec. 551.072 - Sec. 551.072 - Sec. 551.072 - Sec. 551.072- INVOCATION: Environmental Conservation Organization ("ECO"), Montclair Pare Home Owners Association and John Smith, Plaintiffs vs. David Bagwell, David Bagwell Company, Broughton Limited Partnership, Defendants vs. Mario Sincola & Sons Excavating, Inc., Gonzalez & Schneeberg, Engineers & Surveyors, Inc., City of Colleyville, The Lawn Firm, Inc., Fred Monks, Sr., Thomas Monks, and Cunningham Commercial Enterprises, Inc., Third Party Defendants Pending or Contemplated Litigation - CMPA/Justice Center Property Acquisition - Fire Station Property Acquisition Proposed Sale of Property - 5500 Colleyville Boulevard Proposed Sale of Property - 5209 Colleyville Boulevard 7:30 P.M. - RESUME REGULAR MEETING Reverend Dale Smith, Colleyville Presbyterian Church PLEDGE OF ALLEGIANCE: City Attorney Ross Foster 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS PLAQUE - In recognition of service on the Celebrate Colleyville Steering Committee - Charlene Hostin PROCLAMATION - In recognition of Eagle Scout Drew Schiller PROCLAMATION - In recognition of Mr. Charlie Hall and Officer Kevin Walling for their commitment and service to the Community CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-04-2375 - Consent Items: a. Approval of minutes of the regular City Council meeting of May 4, 2004 b. Approval of minutes of the City Council Worksession of April 27, 2004 c. Approval of a Memorandum of Understanding with the Grapevine- Colleyville Independent School District for use football practice fields at Colleyville Heritage High School (CHHS) PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-04-1460 - Approval of an amendment to Ordinance 0-01-1277, the PUD-R for Strathmore Addition, located in the 3200 block of Glade Road, Case Z-04-016 5. FIRST READING AND PUBLIC HEARING - Ordinance 0-04-1462 - Approval of a Special Use Permit for an accessory building on Lot 16, Community Home Addition, located at 5004 Rose Street, Case Z-04-017 6. READING AND PUBLIC HEARING - Resolution R-04-2376 - Consideration of appointments to the Celebrate Colleyville Steering Committee 7. READING AND PUBLIC HEARING - Resolution R-04-2377 - Approval of a Minor Plat of Redus Addition, 14.3 acres located in the 4500 blocks of Bill Simmons Road and Bowman Drive, Case P-04-011 8. READING AND PUBLIC HEARING - Resolution R-04-2378 - Approval of a Preliminary Plat of Rockrimmon, 10.92 acres located in the 100 block of West Glade Road, Case P-04-016 9. READING AND PUBLIC HEARING - Resolution R-04-2379 - Approval of a waiver of the requirement for a fire hydrant at Whittier Heights, Phase II 10. READING AND PUBLIC HEARING - Resolution R-04-2380 - Approval of authorizing Planning and Support of the 50th Year Celebration Event for the City of Colleyville 11. READING AND PUBLIC HEARING - Resolution R-04-2381 - To override the Mayor's veto of Resolution R-04-2373, appointing members to the Planning and Zoning Commission 12. READING AND PUBLIC HEARING - Resolution R-04-2382- Consideration of appointments to the Planning and Zoning Commission REPORTS: 13. ZONING BOARD OF ADJUSTMENT MINUTES - March 9, 2004 ETHICS COMMISSION MINUTES - April 8, 2004 COLLEYVILLE LIBRARY BOARD MINUTES - April 12, 2004 CITIZEN COMMENTS: 14. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA ACTION/RESOLUTION: 15. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF MAY 18, 2004 - Reading and Public Hearing - Resolution R-04-2383 ADJOURNMENT: 16. ADJOURNMENT I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, May 14, 2004, at 5:00 p.m. ch Cynthia Singleton, TRMC City Secretary Any matter on this agenda may at the discretion of the governing body be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. PRE-COUNCIL city Qf (Q~n", AGENDA BRIEFING (("x.,$ MEETING DATE: i ITEM#: 05/18/04 PC-1 CITY MANAGER I DEPARTMENT HEAD FINANCE REVIEW i Nt A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion of the Board, Commission and Committee Appreciation Event At the March 3, 2004, Pre Council meeting, staff presented an overview of the plan for the Board, Commission and Committee Appreciation event and received direction from Council regarding the format and date of the event. The following outline provides details of the event: Stvle, Date, Time and Location The reception will be held at the Colleyville Center on a Thursday evening, 6:00 to 8:00 p.m., during the month of August. Staff requests that Council select one of the following dates: August 5, August 12, August 19 or August 26. Welcome Staff requests that Council determine the format and speaker to welcome guests and deliver an opening statement. It may be appropriate to welcome guests at intervals since it is a come and go event. Entertainment Background music will be provided by a harpist and/or pianist throughout the entire evening. PhotoQraphv On the basis that this is a come and go function, staff proposes that candid pictures be taken throughout the evening and subsequently posted on the website. Food Elegant hors d'oeuvres will be offered and replenished throughout the evening. Pre Council Agenda Briefing Page 2 of 2 Cost Entertainment Photography Food Invitations Decorations Total $ 650 $ 500 $4,025 $ 400 $ 500 $6,075 If it is Council's desire, staff will proceed to plan this event based on the proposed format and cost estimations. CITY COUNCIL ~n", AGENDA BRIEFING Tt.~:-;~~ MEETING DATE: ! 05/18/04 CITY MANAGER ITEM # : PC-2 DEPARTMENT HEAD FINANCE REVIEW Previous Action: None DEPARTMENT: FINANCE SUBJECT: Presentation of the Monthly Financial Report - April 2004 General Fund The percentage of current year taxes collected is ahead of April 2003, with 96.78% of the roll collected. Sales tax revenue received in April was up $4,867/5.60% over the amount received in April 2003. Thirty-two residential building permits were issued in April 2004 as compared to nine issued in April 2003. Residential permits are up year-to-date by ninety-four. Municipal Court revenues are down, since fewer citations have been issued and a greater number of citations are being appealed to Tarrant County due to an increase in the state tax portion of the citation. The average amount expended by the departments at the end of April is 53.1 %. Utilitv Fund Water usage is slightly above FY 2003 due to lack of rainfall in late October through mid- January. Installation related revenues are up due to the increase in building activity. The average amount expended by the Utility Fund at the end of April is 47.4%. MONTHLY FINANCIAL REPORT - APRIL 2004 Current Taxes Delinquent Taxes Penalty & Interest $6,854,840 42,000 36,000 $6,712,958 38,465 23,311 $6,634,114 $23,042 $17,500 $6,099,532 63,162 32,359 ....-..-...................................................... .......................................-...................... ................................... ...................................... .......................................... TQ'tMiliAP.\lA~QR.$M':t~g$ }............iH......iH..................i~;g~g;~~...H......f~~i?7~i?~~: ..............r.i~;~?~;~$~.UH...U$~;l~$;9~~ 10.06% -39.10% -27.96% TXU Electric $775,000 $765,127 $775,000 $820,290 -6.72% Tri-County Electric 48,500 57,513 48,500 46,657 23.27% TXU Gas 175,000 253,310 175,000 163,219 55.20% Southwestern Bell 107,165 53,018 53,583 60,217 -11.96% Verizon/Others 51,000 30,123 25,500 26,607 13.21 % Refuse/Recycling 85,000 52,214 49,583 46,564 12.13% Cable TV 115,000 58,752 57,500 80,097 -26.65% .............................................................. ...........................,.............,..................................................'.....'.................'.....'...... .................................... ..................................... TQ'tAg.fRANQa!$g]@{$.$r.}........ft......H....~";98B;~.. .....................~1ig7~M~$7... ...Hi1i1~~!~~~ Sales Tax Mixed Beverage Tax $1,570,000 31 ,500 $823,146 27,601 $792,000 23,625 .................................... ..................................... .......i........i~$9U1?..H.......n~~1~i@g$. Building Plumbing Electrical City License Building Plan Review Fee New Business Animal Sign Permit Fence Permit Fire Permits $525,000 1 00,000 63,000 35,000 110,000 2,000 1,795 4,500 5,000 7,500 $571,201 94,679 58,377 37,195 108,989 1,645 1,588 4,530 3,665 6,800 $306,250 58,333 36,750 20,417 64,167 1,167 1,047 2,625 2,917 4,375 mQTA44IP~N$~$~P~RMi!$ :.............i................................................~li01.......$~~~;~~~] ..........................:...$i$~:Q4W Fines False Alarms Library Fines $530,000 8,325 3,500 $253,350 1,200 3,050 $733,111 23,271 $282,014 57,143 34,381 27,250 70,165 1,512 1,510 2,590 3,060 3,700 12.28% 18.61% 102.54% 65.69% 69.79% 36.50% 55.33% 8.80% 5.17% 74.90% 19.77% 83.78% $309,167 4,856 1,750 $264,038 4,100 o -4.05% -70.73% 100.00% MONTHL Y FINANCIAL REPORT - APRIL 2004 Re-zoning $14,000 $7,225 $8,167 $5,700 26.75% Plat Fee/Site Plan 13,500 11,588 7,875 8,407 37.84% Board of Adjustment 1,250 625 729 1,125 -44.44% Sale of Material 2,000 1,269 1,167 1,982 -35.97% Weed Mowing 2,000 2,722 1,167 200 1261.00% Animal Impoundment 3,865 1,168 2,255 1,848 -36.80% Ambulance 91,050 72,720 53,113 51,434 41.39% Recreation Program 160,905 54,365 56,000 55,147 -1.42% Non-Resident Fee Parks 23,000 6,900 7,000 7,210 -4.30% Field Use Charge 20,000 11,595 10,000 9,595 20.84% Engineering & Inspection 70,000 88,105 40,833 68,991 27.71% Chgs & Reimbursements 9,000 4,065 5,250 5,078 -19.95% Community Center Rental 165,000 119,924 96,250 87,541 36.99% Library Building Rental 1,000 75 0 0 0.00% Lot Drainage Insp Fee 16,875 21,750 9,844 9,750 123.08% .., ...........,.......,..... ,...............,........................... ....,.....,...........,..............,............. ................ -................... .................................... ......................................... .Tgm,il.g@HAR@g$tQ~$ggyjQg ..................................................i~~~;1iffi . i.........i~I;9.~ ......\ii~g~~;~~...:.~9~~9Q~. DARE Officer Reimb $70,354 $0 $0 $0 0.00% .Tq[-~~.iNT~Rgq'YggNM~NT~ij .............................ii................i..........~79i~i.. Sale of Surplus Property $10,000 $11,600 $10,000 $8,691 33.47% Interest Income 145,000 51,000 50,038 73,192 -30.32% Miscellaneous 21,500 18,919 16,500 24,339 -22.27% Use of Fund Balance 1,084,324 0 0 0 0.00% Celebrate Colleyville Contributions 8,100 8,100 8,100 5,700 42.11 % Tower Rental 41,000 42,822 31,000 25,570 67.47% ........................................................ ............-........................................................ TQ'tMiliM#~~gg4mwgqq!;i.~j;~~;g~#: Transfer from Utility Fd $465,000 $0 $0 $0 0.00% ................................................................................ .........................,.................... .....,...........,..................... ................................. ......................,..................... .,................................... ii'gT~M@gNgRAijf:Vt;jP)i{gM~Nqg$ .?..................~1~i7~$;B~ ............\.....~jg;~7~i?i4U. ..................W~:$Q~;q~? i.j......UU~~@$g;~4~. ......\............}......tgj~$ MONTHLY FINANCIAL REPORT - APRIL 2004 TOTAL PERCENT FY 2004 THROUGH THROUGH INCREASE INCREASE BUDGET 4/30/2004 4/30/2003 (DECREASE) (DECREASE) % OF CURRENT TAX ROLL COLLECTED 98.9% 96.78% 96.14% 0.64% 0.67% RESIDENTIAL BLDG PERMITS 135 165 71 94 132.39% COMMERCIAL BLDG PERMITS 10 9 9 0 0.00% PLUMBING PERMITS 900 855 590 265 44.92% ELECTRICAL PERMITS 400 365 251 114 45.42% CITATIONS ISSUED 8,800 3,915 4,830 (915) -18.94% CITATIONS APPEALED 150 218 126 92 73.02% City Council and Secretary City Manager Finance Library Communications Community Center Streets & Drainage Municipal Court Fleet Maintenance Building Services ..~~~?~~~~~~..~~Y........ mQTAMl;XPSNSS$. $288,987 639,129 438,879 70,000 514,265 147,591 304,983 296,203 3,019,222 3,078,851 1,524,963 329,056 401,116 125,180 331,330 1,478,191 238,773 183,458 178,602 135,940 .................................................................................... :$=i~i'l';71~ Legal Engineering Economic Development Building Inspection Community Development Fire Police Parks Recreation $159,312 359,711 267,093 42,081 229,419 31,747 172,201 177,187 1,947,635 1,834,628 517,641 145,488 209,939 83,401 168,323 649,237 133,087 107,516 58,867 o .................................... ......................"............ ..................................... ............ ....................... ........,.. . ...... .:.....<.........$tiglil4~~JW $161,098 359,853 269,307 35,000 244,424 33,000 175,682 176,126 1,941,549 1,826,831 523,495 145,865 210,330 82,304 168,460 653,733 134,492 106,999 60,000 o ..................................... ............~li~9ij:$.~9 55.1% 56.3% 60.9% 60.1% 44.6% 21.5% 56.5% 59.8% 64.5% 59.6% 33.9% 44.2% 52.3% 66.6% 50.8% 43.9% 55.7% 58.6% 33.0% 0.0% $129,675 279,418 171,786 27,919 284,846 115,844 132,782 119,016 1,071,587 1,244,223 1,007,322 183,568 191,177 41 ,779 163,007 828,954 105,686 75,942 119,735 135,940 ......................................... .:.....:.~;~;g~ MONTHLY FINANCIAL REPORT - APRIL 2004 Water Sales $6,340,523 $2,622,489 $2,571,082 $2,502,251 4.81% Sewer Sales 1,972,564 1,134,148 1,150,662 1,128,620 0.49% Sewer Installation 15,000 22,000 8,750 7,400 197.30% Water Installation 42,000 41 ,578 24,500 18,660 122.82% Sewer Tie-on Charges 5,000 18,036 2,917 13,020 38.53% Engineering Charges 35,000 47,156 20,417 28,507 65.42% Penalties 168,511 77,078 75,133 78,670 -2.02% Miscellaneous 9,200 6,157 5,367 6,641 -7.29% Interest Income TOTAL PERCENT THROUGH THROUGH INCREASE INCREASE 4/30/2004 4/30/2003 (DECREASE) (DECREASE) GALLONS OF WATER SOLD 811,176,587 773,705,211 37,471,376 4.84% NUMBER OF WATER CUSTOMERS 7,934 7,724 210 2.72% Administration $193,916 $112,397 $112,089 58.0% $81,519 Billing 272,124 128,861 132,073 47.4% 143,263 Operations 6,215,810 2,727,213 2,712,935 43.9% 3,488,597 Debt Service 1,139,078 964,644 964,644 84.7% 174,434 Performance Pay 18,538 0 0 0.0% 18,538 Transfer to General Fund 465,000 0 0 0.0% 465,000 PRE-COUNCIL Cily O{ (Q~", AGENDA BRIEFING It'x::t$ MEETING DATE: i ITEM#: ' 05/18/04 PC-3 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW i Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion of the May 18, 2004, City Council regular agenda items This item provides the opportunity for the City Council to discuss the regular City Council agenda items. CITY COUNCIL citr or CCe'" AGENDA BRIEFING {("X:lS MEETING DATE: ITEM#: RESOLUTION #: 05/18/04 1 NIA CITY MANAGER i DEPARTMENT HEAD I FINANCE REVIEW i NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Executive Session - In accordance with Texas Government Code Chapter 551, Subchapter D EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.072 - Sec. 551.072 - Sec. 551.072 - Sec. 551.072 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Pending Litigation - Broadland Limited Partnership, Plaintiff vs. Keith Dovers and Ramon Ortiz, Defendants Pending Litigation - Jo Ann Johns, Plaintiff vs. The City of Colleyville, Texas, and Utilities Incorporated d/b/a H & W Utility Contractors, A Texas Corporation, Defendants Rachel Beveridge, Plaintiff vs. City of Colleyville, Defendant Environmental Conservation Organization (UECO"), Montclair Parc Home Owners Association and John Smith, Plaintiffs vs. David Bagwell, David Bagwell Company, Broughton Limited Partnership, Defendants vs. Mario Sincola & Sons Excavating, Inc., Gonzalez & Schneeberg, Engineers & Surveyors, Inc., City of Colleyville, The Lawn Firm, Inc., Fred Monks, Sr., Thomas Monks, and Cunningham Commercial Enterprises, Inc., Third Party Defendants Pending or Contemplated Litigation - CMPAlJustice Center Property Acquisition - Fire Station Property Acquisition Proposed Sale of Property - 5500 Colleyville Boulevard Proposed Sale of Property - 5209 Colleyville Boulevard CITY COUNCIL cirr Of CCe", AGENDA BRIEFING 1(':(;:\$ MEETING DATE: 05/18/04 CITY MANAGER i ITEM#: 1 DEPARTMENT HEAD I RESOLUTION #: NtA FINANCE REVIEW i IA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Executive Session - In accordance with Texas Government Code Chapter 551, Subchapter D EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - Sec. 551.072 - Sec. 551.072 - Sec. 551.072 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Pending Litigation - Broadland Limited Partnership, Plaintiff vs. Keith Dovers and Ramon Ortiz, Defendants Pending Litigation - Jo Ann Johns, Plaintiff vs. The City of Colleyville, Texas, and Utilities Incorporated d/b/a H & W Utility Contractors, A Texas Corporation, Defendants Rachel Beveridge, Plaintiff vs. City of Colleyville, Defendant Environmental Conservation Organization ("ECO"), Montclair Parc Home Owners Association and John Smith, Plaintiffs vs. David Bagwell, David Bagwell Company, Broughton Limited Partnership, Defendants vs. Mario Sincola & Sons Excavating, Inc., Gonzalez & Schneeberg, Engineers & Surveyors, Inc., City of Colleyville, The Lawn Firm, Inc., Fred Monks, Sr., Thomas Monks, and Cunningham Commercial Enterprises, Inc., Third Party Defendants Pending or Contemplated Litigation - CMPAlJustice Center Property Acquisition - Fire Station Property Acquisition Proposed Sale of Property - 5500 Colleyville Boulevard MEMORANDUM TO: Mayor and City Council FROM: Dianne McWethy, Deputy City Manager DATE: February 26, 2004 SUBJECT: 5500 Colleyville Boulevard - Proposed Sale of Property As a follow-up to the January 20,2004, City Council meeting, Executive Session, staff contacted Ebby Halliday, The Makens Company and Phifer and Associates to request a detailed marketing plan for the proposed sale of 5500 Colleyville Boulevard. In response to this request, staff received the attached information from The Makens Company and Phifer & Associates. Staff did not receive a response from Ebby Halliday. This item is placed on the March 2, 2004 Council agenda, Executive Session, for discussion. Attachments . The Makens Company Marketing Plan . Phifer & Associates Marketing Plan The MAKENS COMPANY February 9,2004 Ms. Diane McWethy Deputy City Manager City of Colleyville 100 Main St. Colleyville, TX 76034 Via: Hand Delivery Dear Ms. McWethy: This letter is in response to your request for a marketing plan for the sale of 5500 Colleyville Blvd. Attached you will find a sample of an information sheet that will be distributed to the brokerage community and to prospective purchasers. A detailed package will include information ofthe Hwy. 26 construction, demographics, plats and zoning information. The proposed price for the approximately 1.7 acres is $18.00 per square foot. Your property will be marketed to members of the Commercial Investment Brokers Assoc., Society of Commercial Realtors, and The North Texas Commercial Association of Realtors. The property will be listed on MLS, cm, and Excelligent (residential and commercial property listing services). This provides exposure to over 2,700 commercial brokers as well as to the entire residential brokerage market. Ms. McWethy, I look forward to your response and to working with you and the City in the near future. ~ Eric English 11.E:pkg F:eric-mcwethy2 020904 3231 Harwood Rd., Bedford, TX 76021 Metro (817) 540-3229 (817) 571-4114 Fax (817) 540-1583 FOR SALE OFFICE & RETAIL BUILDINGS 5401 & 5405 Colleyville, Blvd. (Hwy. 26) Colleyville, Texas SALES PRICE: $350,000.00 ($124.82 p.s.f.) SIZE: Combined square footage - 2,804 square feet OFFICE BUILDING: Property consists of approximately 1,225 square feet Concrete tile & stucco on concrete slab Tar & gravel roof Lease back possible @ $1,600 per month RETAIL BUILDING Approximately 1,554 sq. ft. Proposed Lease Terms Wood walls on pier & beam Composition Roof Month to month lease @ $800 per month LAND: Approximately 26,188 sJ. per TAD TRAFFIC COUNT: 25,690 vpd (1999 NTCOG) ZONING: CC-1 (Commercial) COMMENTS: The building is directly in front of New Town Center situated on Colleyville Blvd. connecting SH 114 & Loop 820. SPECIAL FEATURES: Investment and owner occupant opportunity. MAPSCO: 39-M TAXES: 2003 proposed $8,418.44 LEGAL: Block 1, Lot 1 BR, Green Acres Addition, City of Colleyville For additional information, contact: Steve Harriman or Eric English THE MAKENS COMPANY 2300 Airport Freeway, Suite 230 Bedford, Texas 76022 E-mail: harriman@makens.com enQlish@makens.com (817) 540-3229 COMMERCIAL REAL ESTATE February 9, 2004 Ms. Dianne McWethy City of Colleyville 100 Main Street Colleyville, TX 76034 RE: Marketing Proposal for the City of Colleyville to sell the land located at 5500 Colleyville Blvd. and lease the building located at 5100 Colleyville Blvd. Dear Ms. McWethy: Thank you for your recent letter requesting a marketing plan from our firm for the above referenced properties. Enclosed, for your review, is our proposed marketing plan designed to sell and lease these two properties. Changes or additions to this plan will be made as necessary. In addition, I have enclosed a marketing flyer for one of our current listings so that you may have a sample of our work. As previously mentioned, I have asked Rob Rutherford to be responsible for marketing these properties. Therefore, you will also fmd enclosed a copy of Rob's "Hot New Listings" mail out. Ms. McWethy, please note that should you select Phifer & Associates, Inc. to list and market these properties, Rob will, as he does with all of his clients, provide periodic updates regarding all mqumes. We welcome the opportunity to represent the City ofColleyville in the successful sale and leasing of these two properties. Should you have questions or need additional information, please contact Rob or myself. We look forward to meeting with you in the near future to discuss this matter in more detail. Cc: Rob Rutherford Enclosure (2) 817.427.9545 . Fax 817.281.2442 . 7510 Davis Blvd., Suite E . North Richland Hills, TX 76180 info@LandDeals.com · www.LandDeals.com Phifer & Associates, Inc. *** MARKETING PLAN *** This customized marketing plan, tailored for the City of Colleyville, is designed to allow Phifer & Associates, Inc. to successfully market the following Colleyville properties: 1. Sell the land located at 5500 Colleyville Blvd. 2. Lease the building located at 5100 Colleyville Blvd . Signage - A sign will be placed on each property that includes our office phone number and website address. . Marketing flyers - Flyers will be prepared for each property in order to mail directly and electronically. . Property Marketing Package - Packages will be prepared for each property containing available information such as a summary sheet, maps (local & aerial), plat, survey, tax map and other pertinent information regarding property. This package is sent to prospects upon request. . Phifer & Associates, Inc. website (www.LandDeals.com) - We believe our web site is one of the most professional commercial real estate websites in the DFW area. All details (including photos) of both properties will be posted, continually monitored and updated .- . Internet marketing - Property details (including photos) will be posted on the following commercial (subscription-only) websites: - Xceligent, LoopNet, Web Real Estate - these commercial websites allow for property information to reach commercial real estate agents, not only in Texas, but throughout the United States . Direct marketing - Area real estate offices, investors/potential buyers and sphere of influence contacts will be solicited through telephone and regular and electronic mail. . Broadcast em ails - We utilize the CIB (Commercial Investment Brokers) emaillist allowing us to send a broadcast email to reach more than 2,000 commercial real estate agents in the DFW area, Austin, San Antonio and Houston. . Rob's "hot" new listing mail out - Periodically Rob Rutherford mails a new listing sheet to select contacts from his sphere of influence database. . Com,mercial real estate meetings - property materials will be handed out and discussed in an open forum at numerous commercial real estate meetings including CIB breakfasts, North Texas Commercial Assn. of Realtors (NTCAR) luncheons, and others. . 1.94 ACRES STATE HWY. 121 COLLEYVILLE. TEXAS Approx. 99,000 v.p.d (May 2003 counts) $13.95 per sq. ft. Property also has an SUP for on-premise alcohol consumption in conjunction with a restaurant or hotel. Property is surrounded by numerous restaurants including La Hacienda Ranch, Railhead Smokehouse, Cantina Laredo, Cotton Patch & Boi Na Braza Brazilian Steakhouse. Demographic Information: Location: Size: Frontage: Zoning: Traffic Counts: Price: Comments: Located on the west side of S.H. 121, north of Gateway Dr. and south ofHatl Johnson. Approx. 1.9449 acres. Approx. 145 ft. along S.H. 121 "CC2" Commercial Radius (miles): 1 3 5 Population: 7,952 77,078 162,408 HH Income: $95,988 $89,096 $79,721 .: ""~"'QVf;.~Tn\:. .. I ""> 01 70010 JoycQ Way Pi?<)" 1 '~ 21ron HightimtloQrOr ~ ,~Rarki ... ~~ jIl !if '.. ,.. . =' M'erno I ~ ~b.-c . 0' '< ,. .!:: -5[lcer,net il' -.:J,.. '~~. ::r: C) i.___ --,!lP-' - ----, 0 1.5 ~ G> I ri nr!--"'::g,..,~J..,'~tK\ ! "m *0' ~!,t~W~~~ ~ G-:,., I ~"'-'\ ~ G~.[....;t~_..1-1.1ri--.,.:.y,. ~_ ~ ~ Q.I ~ ~ '.. _ J ___~ ~_J___ ~-- ~ ...;;;' r' ~ ~ \;,JiT(~; D~ ,.. 02003 tv1a~Que!St.com~~c.; 0.2003 Nav.;tbn "~~hL~~~~~,'t -. . n}f- ',' Disclaimer: Information contained herein was from sources deemed reliable, but is in no way warranted by Phifer & Associates Commercial Real Estate. The property is offered subject to errors, omissions, changes in price and/or tenns, or removal from market without notice. ............................................................ For Information, Contact: Rob Rutherford 7510 Davis Blvd., Suite E N. Richland Hills, TX 76180 (817) 427-9545 office (817) 233-7790 cell (817) 281-2442 fax www.landdeals.com rob@landdeals.com . ..... _ ..... ...- ..... ............... ....... .... ................. ............. .... ...... Rob's "Hot" New Listings! **************************************************** Colleyville: Approximately 1.9449 acres located on the west side ofSH 121, north of Gateway and south of Hall Johnson. Zoned "CC2," this treed, choice commercial spot has an SUP for on-premise alcohol consumption in conjunction with a restaurant or hotel. Asking $13.95 psf or $1,181,830. Grapevine: Approximately 5.0973 acres located on the east side ofSH 121, north of Hall Johnson and south of Bear Run Drive. Property address is 3601 William D. Tate Ave. Zoned "PO" for professional offices, which permits two story office complexes. Asking $11.00 psf or $2,442,418. Two 2-story office buildings totaling approximately 77,872 gross rentable sq. ft. on approximately 5.4481 acres located at 1701 & 1705 Northwest Hwy. Beautiful office complex with gazebo, small lake and water well. Asking $115.00 psf or approx. $8,955,280. Two-story office building located at 1000 S. Main S1. near downtown Grapevine. Building totals approximately 15,363 gross rentable sq. ft. on approximately 1 acre. Asking $115.00 psf or $1,766,745. Hurst: Approximately 2.5 acres located on the east side of Precinct Line Rd., behind Hurst Post Office & Shalyn Clark Insurance and north of new Wal-Mart. Great site for office building. Asking $6.50 psf or $712,300. For more information & to seefull color photos andjlyers of these and other properties, please view our website at www.LandDeals.com. Other properties currently available.... Southlake: For Sale: 21 office flex buildings ranging in size from approximately 6,000 to 24,000 sq. ft., 95% occupied, priced at $85-95 psf. Can be purchased in groupings or approximately $22 million for all. For Lease: Professional office space totaling approximately 1,087 sq. ft. Space includes four office suites plus reception area, cat 5 wiring. Single story brick building is located at the SWC of White Chapel and Continental. Asking $15.50 psf + NNN. Springtown: For Sale: Gorgeous 3l5-acre rolling hills ranch with an approximately 1,350 sq. ft. updated three bedroom brick house, 25 acre lake, deer, turkey & other game. Asking $4,000 acre. With interest rates at an all-time low, now is the time to buy. You can ownfor less than leasing. Rob's motto: "Increase the value of your estate and reduce your tax bite - Invest in real estate!" ROB RUTHERFORD Commercial & Land Sales Associate Phifer & Associates, Inc. Commercial Real Estate Cell: 817.996.4433 * Office: 817.427.9545 * Fax: 817.281.2442 Email: Rob(tilLandDeals.com Information contained herein was from sources deemed reliable, but is in no way warranted by Phifer & Associates, Inc. Commercial Real Estate. The property is offered subject to errors, omissions, changes in price and/or terms, or removal from market without notice. CITY COUNCIL cc@n", AGENDA BRIEFING ft.'",,":; MEETING DATE: 05/18/04 CITY MANAGER ITEM#: 2 DEPARTMENT HEAD i RESOLUTION #: NIA FINANCE REVIEW : NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENT A TIONS PLAQUE - In recognition of service on the Celebrate Colleyville Steering Committee - Charlene Hostin PROCLAMATION - In recognition of Eagle Scout Drew Schiller PROCLAMATION - In recognition of Mr. Charlie Hall and Officer Kevin Walling for their commitment and service to the Community Presented to CHARLENE HOSTIN In Appreciation for Dedication and Service on the Celebrate Colleyville Steering Committee 2002-2004 roclamatton CITY OF Colleyville, Texas WHEREAS: Drew Schiller, has earned the Eagle Scout Award, the highest honor in Scouting, a truly significant milestone; and WHEREAS, the requirements for the Eagle rank are to earn 21 merit badges; become a Life Scout and then serve in a troop leadership position for six months; plan, develop, and carry out a service project worthy of an Eagle Scout; and stand before a review board of prominent persons to present evidence of his commitment and observance of the Scout Oath and Law and his qualifications for the Eagle Scout Award; and WHEREAS, Drew has earned the Eagle Scout rank through hard work, persistence. a commitment to helping others and a desire to be successful; and (, i! Y f WHEREAS, Drew has demonst!9tectteaaersmp-an~commitment of service to his fellow man by at:~A~~~~Ut. NOW, THE~EFORE'il, Jo"i-iiOCUI.IrMA :"lIII"': ~"NAOF COLLEYVILLE, / I' TEXAS,! 9.n;P.~ .~ . @C11 ~~d .~i!i~ens of 1 \' Colleyvijle~: con r a a ~. ~~" ! '! ~, ~ \. \l,~1 ~ Ii ~ \ '. \,. ~j \ < \ ~_ ..!i~.~. ^~, '_J '-~:'::':::---:~,.'~ '. '.- ' for this lifetime ~J.r;f to use the leadership skills he has learn e betterment of mankind. q~ RESOLUTION R-04-2375 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING MAY 18, 2004 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. THAT the minutes of the regular City Council meeting of May 4, 2004, 2004, are hereby approved. b. THAT the minutes of the City Council Worksession of April 27, 2004, are hereby approved. c. THAT the Memorandum of Understanding with the Grapevine-Colleyville Independent School District for use of football practice fields at Colleyville Heritage High School (CHHS), is hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2004. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor MINUTES OF THE COLLEYVILLE CITY COUNCIL MEETING MAY 4, 2004 The Pre Council meeting of the Colleyville City Council was called to order by Mayor Hocutt on May 4,2004, at 5:20 p.m. ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler, Jon Ayers and Mayor Pro Tem Tigue were present. Mayor Joe Hocutt, City Manager Bill Lindley, Community Development Manager Barry LeBaron, Community Development Coordinator Clayton Husband, Public Works Director Keith Fisher, Finance Director Terry Leake, Parks and Recreation Director Monica Walsh, Circulation and Technical Services Librarian Matt Denton, Assistant to the City Manager Stephen Siedel and City Secretary Cynthia Singleton were also present. PC-1. Discussion of 2004-2005 Council Planning Worksession Council determined that the worksession would be held June 10 at 5:30 and continue June 11 at noon in the Executive Conference room and that City Manager Bill Lindley would serve as the facilitator. Council requested that staff provide an overview of the department goals and capital needs. PC-2. Discussion of possible football facility sites There was general discussion regarding the use of Grapevine-Colleyville Independent School District property at Colleyville Heritage High School for practice areas for the Colleyville Youth Football Association (CYFA) program. Discussion continued regarding the maintenance and costs of lighting the fields. Council requested that staff proceed to obtain use of the school fields for one year and reserve the right to install lights and other capital improvements. PC-3. Discussion of Overhead Utility Relocation Ordinance for undeveloped properties There was general discussion regarding the costs of relocating the existing overhead electric power lines along SH26 by burying them underground and requirements for future developments to relocate the lines. CITY COUNCIL MINUTES MAY 4,2004 Council requested that staff place the overhead utility relocation ordinance on the May 18,2004 Council agenda. PC-4. Discussion of the City Attorney's attendance at the Planning and Zoning Commission meetings City Manager Bill Lindley provided information related to having legal counsel attend the Planning and Zoning Commission meetings. Council requested that staff place an item on a City Council agenda to amend the City Attorney's contract to include attendance at the Planning and Zoning Commission meetings. PC-5. Discussion of May 4, 2004 City Council regular agenda items The meeting was adjourned prior to this item being discussed. There being no further business, Mayor Hocutt declared the meeting adjourned at 6:37 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Hocutt on May 4, 2004, at 6:45 p.m. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Pending Litigation - Broadland Limited Partnership, Plaintiff vs. Keith Dovers and Ramon Ortiz, Defendants Pending Litigation - Jo Ann Johns, Plaintiff vs. The City of Colleyville, Texas, and Utilities Incorporated d/b/a H & W Utility Contractors, A Texas Corporation, Defendants Rachel Beveridge, Plaintiff vs. City of Colleyville, Defendant Sec. 551.071 - Sec. 551.071 - Sec. 551.071 - 2 CITY COUNCIL MINUTES MAY 4, 2004 Sec. 551.072 - Sec. 551.072 - Sec. 551.072 - Environmental Conservation Organization (UECO"), Montclair Parc Home Owners Association and John Smith, Plaintiffs vs. David Bagwell, David Bagwell Company, Broughton Limited Partnership, Defendants vs. Mario Sincola & Sons Excavating, Inc., Gonzalez & Schneeberg, Engineers & Surveyors, Inc., City of Colleyville, The Lawn Firm, Inc., Fred Monks, Sr., Thomas Monks, and Cunningham Commercial Enterprises, Inc., Third Party Defendants Property Acquisition - Fire Station Property Acquisition Proposed Sale of Property - 5500 Colleyville Boulevard Sec. 551.071 - Mayor Hocutt explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal and Section 551.072, Property. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:46 p.m. and reconvened at 7:36 p.m. The invocation was given by Sister Dorothy Eggering and City Attorney Ross Foster led the Pledge of Allegiance. 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Mayor Pro Tem Tigue announced the hiring of Economic Development Manager Scott Welmaker who will begin work with the City on June 1, 2004. She further stated that the former Economic Development Manager Mike Soab served the City from 1995 through 2000. Councilman Hendler stated that he attended the official dedication, by the Rotary Club, of the clock located in front of City Hall and expressed appreciation to club members for the donation of the clock. Councilman Hendler expressed appreciation to Mr. Charlie Hall and Officer Kevin Walling for organizing the Old Time Barbeque, which raised approximately $8,000 for Special Olympics. Mayor Hocutt presented a Proclamation to Operations Manager Kelly Howell in recognition of National Public Works Week, May 16-22, 2004. Mr. Howell invited everyone to attend the Public Works Rodeo, Friday, May 21,2004, at Pennington Field. 3 CITY COUNCIL MINUTES MAY 4,2004 Mayor Hocutt presented a Proclamation to Police Chief John Young and Officer Bill Hudgins in recognition of National Memorial Police Week, May 9-15, 2004. Chief Young and Officer Hudgins expressed appreciation to the citizens for recognizing and remembering officers that have fallen in the line of duty. CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-04-2368 - Consent Items: a. Approval of minutes of the regular City Council meeting of April 20, 2004 b. Approval of minutes of the Special City Council meeting of April 27, 2004 Mayor Hocutt opened the public hearing and read Resolution R-04-2368 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to approve Resolution R-04-2368, with the amendment to Item 1 a of the April 20, 2004 City Council minutes: Item 5, last sentence of page 6 should read: Councilman Ayers provided a history of the process of the zoning request, the options available to Council for considering the zoning request and recommended denying without prejudice. Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan, Ayers, Hendler and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. PUBLIC HEARINGS: 4. FIRST READING AND PUBLIC HEARING - Ordinance 0-04-1460 - Approval of an amendment to Ordinance 0-01-1277, the PUD-R for Strathmore Addition, located in the 3200 block of Glade Road, Case 2-04-016 Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-04-1460 There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Clayton Husband provided an overview of the amendment to Ordinance 0-01-1277. 4 CITY COUNCIL MINUTES MAY 4, 2004 Discussion ensued regarding the number of lots. Mr. George Hemecourt, 545 E. Carpenter Freeway, Irving, Texas, applicant, was present to answer questions of the Council. Fire Chief Mike Johnston spoke regarding residential and commercial building sprinkler systems and the benefits of a building sprinkler system. Mayor Hocutt requested that the following be added to the proposed Ordinance: Section 7. Other. g. All garages will be rear or side entry; h. lighting and signage will be an ornamental design; and the homeowner's association will be responsible for maintenance of fixtures. 5. FIRST READING AND PUBLIC HEARING - Ordinance 0-04-1461 - Authorizing the Issuance of Waterworks and Sewer revenue refunding bonds, Series 2004 (Note: Resolution R-02-2055 authorizes one reading of an ordinance for the issuance of debt for which the only purpose is to refund prior issues per Texas Government Code Title 9, Chapter 1201-028 and 1201-002) Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-04-1461. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. City Manager Bill Lindley stated that the Texas Legislature approved changes in state law which allow only one reading of an ordinance to authorize the issuance and sale of a public security to allow municipalities to take advantage of certain market conditions. Mayor Pro Tem Tigue moved to approve Ordinance 0-04-1461. Councilman Ayers seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 6. READING AND PUBLIC HEARING - Resolution R-04-2369 - Approval of the use of the Voluntary Library Fund, in the amount of $36,436, for the purchase of books and processing materials Mayor Hocutt opened the public hearing and read Resolution R-04-2369 in its entirety. 5 CITY COUNCIL MINUTES MAY 4,2004 There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-04-2369. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 7. READING AND PUBLIC HEARING - Resolution R-04-2370 - Approval of a deferral of parkland dedication fees for 21.551 acres in the Town Center Colleyville Addition, located in the 5500 block of Colleyville Boulevard, Case G- 04-012 Mayor Hocutt opened the public hearing and read Resolution R-04-2370 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mr. Charles Hodges, 13642 Omega, Dallas, Texas, applicant, spoke regarding the deferral of parkland dedication fees and was present to answer questions of the Council. Discussion ensued regarding the Tax Increment Financing District as it relates to Town Center and payment of the Parkland Dedication fees for the Village at Colleyville development. Councilman Ayers moved to approve Resolution R-04-2370. Mayor Pro Tem Tigue seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. City Manager Bill Lindley stated that Lifetime Fitness reported that the Colleyville site has had record membership sales. Mr. Charles Hodges announced that the first Town Center celebration will be July 3, 2004 and on December 3, Luke's Locker will host the Colleyville Classic Run. 6 CITY COUNCIL MINUTES MAY 4,2004 8. READING AND PUBLIC HEARING - Resolution R-04-2371 - Approval of an Interlocal Agreement with Tarrant County for Improvements to Glade Road, Pleasant Run Road and a section of Cheek Sparger Road, in an amount not to exceed $145,000 Mayor Hocutt opened the Public Hearing and read Resolution R-04-2371 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Dolan moved to approve Resolution R-04-2371. Councilman Ayers seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 9. READING AND PUBLIC HEARING - Resolution R-04-2372 - To override the Mayor's veto of Resolution R-04-2365, appointing members to the Planning and Zoning Commission Mayor Hocutt opened the public hearing and read Resolution R-04-2372. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to approve Resolution R-04-2372. Councilman Hendler seconded the motion. Ayes: Councilpersons Dolan, Hendler and Ayers Nays: Councilperson Skinner and Mayor Pro Tem Tigue Mayor Hocutt declared the motion denied. Four ayes are necessary to override a veto. 10. READING AND PUBLIC HEARING - Resolution R-04-2373 - Consideration of appointments to the Planning and Zoning Commission 7 CITY COUNCIL MINUTES MAY 4, 2004 Mayor Hocutt opened the public hearing and read Resolution R-04-2373. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to approve Resolution R-04-2373 appointing Dave Dudziak to Place 5, Tom Hart to Place 6 and Luann Edwards to Place 7 to the Planning and Zoning Commission. Councilman Hendler seconded the motion. Ayes: Councilpersons Dolan, Hendler and Ayers Nays: Councilperson Skinner and Mayor Pro Tem Tigue Mayor Hocutt declared the motion approved. REPORTS: 11. TRAFFIC SAFETY ADVISORY COMMITTEE MINUTES - January 12, 2004 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES - March 8, 2004 HISTORICAL PRESERVATION COMMITTEE MINUTES - March 9, 2004 CITIZEN COMMENTS: 12. CITIZEN COMMENTStPRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Ms. Kathy Hadley, 207 N. Timberline, spoke regarding the tax exemption for senior citizens, expressed appreciation to Council for approving the exemption and spoke regarding the right of citizens to speak. ACTIONtRESOLUTION: 13. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF MAY 4, 2004 - Reading and Public Hearing - Resolution R-04-2374 This resolution was not needed. ADJOURNMENT: 14. ADJOURNMENT There being no further business before the City Council, Councilman Ayers moved to adjourn. 8 CITY COUNCIL MINUTES MAY 4,2004 Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers, and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the meeting adjourned at 8:33 p. m. APPROVED THIS AYES, DAY OF NAYS AND 2004, BY A VOTE OF ABSTENTIONS. Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary 9 MINUTES OF THE COLLEYVILLE CITY COUNCIL WORKSESSION APRIL 27,2004 The Colleyville City Council Worksession was called to order by Mayor Hocutt on April 27,2004, at 5:33 p.m. ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler and Jon Ayers were present. Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Finance Director Terry Leake, Public Works Director Keith Fisher and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Tigue arrived at 5:35 p.m. Mr. Joe Allen, Chairman, SH26 Advisory Committee and Mr. Jim Sabonis of First Southwest Company were also present. Councilman Ayers requested that Item IV, Selection of Future CIP Worksession Date(s) be considered first. I. Discussion of Capital Improvement Projects and Funding Options a. Water and sanitary sewer projects b. SH26 soft-hard landscaping and overhead utility relocation c. Funding opportunities for tax supported projects d. General Fund projects City Manager Bill Lindley provided an overview of the Capital Improvement projects. Public Works Director Keith Fisher presented information related to the water and sanitary sewer projects. Mr. Jim Sabonis of First Southwest Company provided an analysis of the debt issuance structure. CITY COUNCIL WORKSESSION APRIL 27,2004 Councilman Ayers moved to adjourn the meeting and Councilman Hendler seconded the motion. Ayes: Council persons Rich Hendler, Elaine Dolan and Jon Ayers Nays: Councilperson Skinner and Mayor Pro Tem Tigue The worksession was not adjourned. Mayor Hocutt expressed appreciation to staff for the preparation of the meeting and briefing material. Mayor Hocutt introduced Mr. Joe Allen, Chairman of the SH26 Advisory Committee. Public Works Director Keith Fisher provided a summary of the planned improvements for the SH26 project. Mr. Jim Sabonis outlined funding opportunities for the tax supported projects. There was general discussion regarding the projects and funding opportunities. II. Discussion Bond Election a. Date of election b. Structure and format of ballot language There was general discussion regarding a bond election, uniform election dates and the structure of the ballot language. Council requested that staff provide information regarding a potential Grapevine- Colleyville I ndependent School bond election. IV. Selection of Future CIP Worksession Dates(s) Council determined that the next CIP Worksession would be held May 19, 2004, at 5:30 p.m. in the Executive Conference room. V. Adjournment There being no further business before the City Council, Mayor Hocutt adjourned the meeting at 9:05 p.m. 2 CITY COUNCIL WORKSESSION APPROVED THIS AYES, Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary DAY OF NAYS AND APRIL 27,2004 2004, BY A VOTE OF ABSTENTIONS. 3 CITY COUNCIL cc0'" AGENDA BRIEFING il~:'I:,,::i MEETING DATE: 05/18/04 CITY MANAGER I ITEM#: RESOLUTION # : 3c R-04-2375 DEPARTMENT HEAD I i FINANCE REVIEW i , Previous Action: None DEPARTMENT: Office of City Manager SUBJECT: Approval of a Memorandum of Understanding with the Grapevine-Colleyville Independent School District for use of football practice fields at Colleyville Heritage High School (CHHS) Reading and Public Hearing At the May 2, 2004, Pre Council Worksession, the Council directed staff to finalize a Memorandum of Understanding with the Grapevine-Colleyville Independent School District to secure a practice site for the Colleyville PeeWee Football Association at Colleyville Heritage High School. In response to this request, staffs met last week to finalize this Memorandum of Understanding. The key features of the Memorandum of Understanding include securing the area for a definite calendar and time period, the ability to further discuss possible lighting installation and an understanding of the level of maintenance. As part of the discussion, the Council requested that staff secure the ability for the City to consider installing practice field lighting at this site at a future time. Also, Council discussion was to provide that the proposed lighting would not be used by any group unless approved by the City. The District has advised that they are not agreeable to this requirement since it places a right of restriction on a non-property owning entity, particularly for school related use. The Memorandum of Understanding has been structured to provide for further discussion on this item. Staff is proceeding to obtain updated information for three levels of lighting for future consideration. The Memorandum of Understanding provides for the use of the CHHS site only for the 2004 football season. In response to requesting the Memorandum of Understanding to provide for multiple years, the District advised that while that is not precluded, it desires to be able to review the impact of use prior to committing to future years. At the conclusion of the season, the staffs and an association representative will meet to review any identified impacts. As previously discussed, the proposed practice area is currently used by the City's cosponsored baseball and softball teams. On the basis of previous discussions with the Colleyville Baseball Association (CBA), the allocation of this area for football will require allowing CBA to use one (1) game field at Colleyville City Park. Staffs understanding has been to accommodate CBA's request for the use of City Park to facilitate the use of this area for the football association. Agenda Briefing Resolution R-04-2375 Page 2 of 2 Financial Impact This Memorandum of Understanding specifically states that GCISD will not provide any additional maintenance to the proposed practice area. Additionally, as per the City Council's direction, the City will not spend any funds for maintenance, excluding possible lighting if approved by the District. The allocation of the use of one (1) game field at City Park for the CBA will cost an additional $900, which will be incorporated into the FY2005 Parks Budget. Recommendation Approval Attachments . Memorandum of Understanding STATE OF TEXAS 9 COUNTY OF TARRANT 9 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF COLLEYVILLE, TEXAS AND THE GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT (GCISD) FOR THE USE OF COLLEYVILLE HERITAGE HIGH SCHOOL (CHHS) PROPERTY ADJACENT TO STATE HIGHWAY 121 This Memorandum of Understanding (the "Memorandum") for the use of the Colleyville Heritage High School (CHHS) property made and entered into by and between the City of Colleyville, Texas, a municipal corporation located in Tarrant County, Texas, hereinafter referred to as "City", and GCISD, an independent school district in Tarrant County, Texas, partially located in the City of Colleyville, and which is hereinafter referred to as "District". WHEREAS, the City and the District desire to enter into an a Memorandum of Understanding for the use the CHHS property; and WHEREAS, the City and the District are willing to cooperate with one another to accomplish the use of CHHS as provided in this Memorandum of Understanding; and WHEREAS, it is mutually advantageous to both parties to enter into this Memorandum of Understanding: WITNESSETH NOW, THEREFORE, for and in consideration of the mutual covenants, terms and conditions set forth herein, and the mutual benefits to each party, the receipt and sufficiency of which are hereby acknowledged, the City and the District hereby contract, covenant, warrant and agree as follows: I. ADOPTION OF PREAMBLE All of the matters stated in the preamble of this Memorandum of Understanding are true and correct and are hereby incorporated into the body of this Memorandum of Understanding, as though fully set forth in their entirety herein. II. OBLIGATIONS OF PARTIES 1. The District agrees to allow the City priority use of the CHHS property as shown in exhibit "A" for the Colleyville PeeWee Football Association during the months of August 1 J 2004 to December 31, 2004 from 5:00 p.m. until 10:00 p.m. on Monday through Friday and on Saturday from 8:00 a.m. until 10:00 p.m. The City agrees to secure from the Colleyville PeeWee Football Association indemnity for the District, as referenced in Exhibit "B". 2. The District agrees that the CHHS property for use is defined in Exhibit "A" and includes associated parking areas and restrooms when not in use by the District. 3. The District agrees that should the District decide to terminate the use by the City for the CHHS property, the City will be able to complete the current football season. 4. The City acknowledges and agrees that it will use the CHHS property "as is" and as currently maintained by the District. The District will not be required to alter its maintenance schedule because of the city's use. Additionally, the City shall not make any alterations to the property or attempt to perform maintenance services without prior written permission of the District. 5. In the event the City shall desire to make permanent improvements and/or provide maintenance for the CHHS facility, this Memorandum of Understanding will be terminated and the City and the District shall execute an Interlocal Agreement for the use of the CHHS property. 6. This Memorandum of Understanding is in addition to the Interlocal Agreement for Park, Playground and other Recreational Facilities, that has been in effect since 1993. 7. This Memorandum of Understanding shall not be deemed to create a lease or any other interest in the CHHS property in favor of the City. III. NOTICES Any notice required to be given under this Memorandum of Understanding shall be deemed to have been adequately given if deposited in the United States mail in an envelope with sufficient postage and properly addressed to the other party as follows: TO GCISD: TO COLLEYVILLE: GCISD 305 Ira E. Woods Grapevine, Texas 76051 Attention: Operational Services City of Colleyville 100 Main Street Colleyville, Texas 76034 Attention: City Manager A change of address may be made by either party upon giving ten (10) days prior written notice. IV. MISCELLANEOUS PROVISIONS 1. This Memorandum of Understanding is personal to the City and is not assignable without prior written consent. If that consent is given this Memorandum of Understanding shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 2. This Memorandum of Understanding constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties regarding the subject matter hereof related to CHHS property. 3. No amendment, modification or alteration of the terms hereof shall be binding unless the same is in writing, dated subsequent to the date hereof and duly executed by the parties. 4. This Memorandum of Understanding may be executed concurrently in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 5. If, in case anyone or more of the provisions contained in this Memorandum of Understanding shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, or unenforceability shall not affect any other provision hereof and this Memorandum of Understanding shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. 6. The obligations and undertakings of each of the parties to this Memorandum of Understanding are and shall be performable in Tarrant County, Texas. 7. Each party hereto warrants that it has received authority from its governing body to enter into this Memorandum of Understanding. EXECUTED this the day of ,2004. CITY OF COLLEYVILLE, TEXAS GCISD City Manager GCISD Interim School Superintendent City of Colleyville, Texas GCISD ATTEST: ATTEST: City Secretary City of Colleyville, Texas GCISD [SEAL] [SEAL] This instrument was acknowledged before me on the day of , 2004, by , City Manager, City of Colleyville, for the purposes and consideration therein expressed. NOTARY PUBLIC IN AND FOR THE STATE OF TEXAS STATE OF TEXAS 9 COUNTY OF TARRANT 9 This instrument was acknowledged before me on the day of , 2004, by , Interim School Superintendent, GCISD, for the purposes and consideration therein expressed. Notary Public in and for the State of Texas EXHIBIT "A" Insert map of area provided by Colleyville Public Works. (o'J00~t : ~ ~ ~ ~ rn ~ ~ rn ~ ~ ~ o o ~ ~ ~ ~ ~ ~ ~ s ~ s:: ~ ~ ~ ~ o ~ u ~ EXHIBIT "B" Indemnification. The Colleyville Pee Wee Football Association ("Association") and its permitted assigns shall defend and indemnify the Grapevine-Colleyville Independent School District ("District"), its trustees, employees, agents and representatives (the "Indemnities") and shall hold them harmless against any damage, claims, suits, actions, liabilities, loss, penalties, costs and expenses, including, without limitation, reasonable attorneys' fees, arising out of or alleged to have arisen from (i) the Association's use of the Permitted Area, (ii) a breach of any of the representations, warranties or obligations of the Memorandum of Understanding between the City of Colleyville and the District, (iii) any claims (whether founded or unfounded) of any nature or character (including, without limitation, claims for personal injury, death, assault and battery, damage to property, right of privacy or any other tangible or intangible personal or property right) based upon or arising out of the Association's use of the Permitted Area, or (iv) any actual or alleged negligence or dishonesty of, or any actual or alleged act of commission or omission by, the Association or any of its employees, agents, representatives, invitees, participants or permitted assigns. CITY COUNCIL CCem<1l AGENDA BRIEFING Tl..~:X~S MEETING DATE: ITEM#: ORDINANCE # : 05/18/04 4 0-04-1460 CITY MANAGER I DEPARTMENT HEAD ; FINANCE REVIEW I Previous Action: 05/04/04 DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT : Approval of an amendment to Ordinance 0-01- 1277, the PUD-R for Strathmore Addition, located in the 3200 block of Glade Road, Case Z-04-016 Second Reading and Public Hearing Update At the May 4, 2004, meeting, the City Council directed staff to make two changes to the proposed ordinance for this property. The changes are summarized below. Garages. Language has been added to Section 7 that prohibits garage doors from facing the street. Garages would be limited to side, side-swing, or rear entry design. Street Lighting and Signs. Language has been added to Section 7 that requires the developer to install decorative street lighting and street signs in the subdivision. The homeowner's association would be required to maintain the street lighting. First Reading and Public Hearing Backqround Mady Development is the owner and developer of the Strathmore Addition, a platted but undeveloped residential subdivision located on the north side of Glade Road, west of Martin Parkway. The property is presently zoned PUD-R Planned Unit Development Residential and the regulations for the property contain specific provisions related to the development of the property. The owner has submitted an application to make several changes to the development requirements to address home builder and market-driven requests. Mady Development also developed the Heritage Glen subdivision located just east of this property. The following is a summary of the proposed changes to the PUD-R regulations for this property. Gated Community. The owner proposes to make this development a private gated community. Chapter 10 of the Land Development Code contains requirements for the development of private gated communities. The street within the subdivision would become a private lot owned by the homeowners association, which is responsible for maintenance of the street. The gates would be operated by an automatic opening system. Agenda Briefing Ordinance 0-04-1460 Page 2 of 3 The subdivision has 14 single family lots; the Land Development Code requires a minimum of 20 lots for a gated community. When the original ordinance for gated communities was considered, the Planning and Zoning Commission recommended that a minimum of 25 lots be required to prevent numerous small gated subdivisions being built within the city. The adopted ordinance includes a requirement for 20 lots, but it is not clear from the minutes at the time why the number was reduced. The developer is requesting that the gated community be allowed for the 14 lots. The Development Review Committee is not opposed to the reduction of the number of lots. Since the request is for a gated community, the Fire Department has also recommended that a fire sprinkler system be installed in each residence. Response times to emergencies in the subdivision could be affected if gates do not open properly. Also, since the subdivision has only one entrance and more than 12 lots, the Land Development Code provides for fire sprinkler systems in residences as an alternative to providing a second entrance. This requirement was adopted by the City Council on August 8, 2001. There are three subdivisions in Colleyville in which the zoning for the property requires the installation of a fire sprinkler system in the residences: Heritage Glen, Tanglewood, and Beldon Hollow. The typical cost for installing a fire sprinkler system in residence is $1.20 per square foot of air conditioned space. The cost for a 5,000 square foot home is approximately $6,000. The developer has requested that fire sprinkler systems not be required as part of the PUD-R conditions, and a letter explaining this request is attached. Lot sizes. The PUD-R standards for this property require a minimum lot size of 15,500 square feet, and an average lot size of 16,500 square feet. The developer proposes to reduce the minimum lot size to 13,980 square feet, and keep the average lot size of 16,500 square feet. The developer proposes to provide diverse lot sizes to appeal to buyers looking for typical PUD-type lots and to those looking for slightly larger lots. The number of lots within the subdivision will not change. Building Lines. The developer proposes a change in the front and rear building lines on the lots. The front building line is proposed to change from 40 feet to 30 feet. The minimum front building line in the PUD-R district is 30 feet. At the time the original zoning was approved for this development, the owner agreed to a larger setback than was required. The rear building line is proposed to change from 25 feet to 10 feet. A 10-foot building rear line has been approved in many recent PUD-R zoning changes. The Planning and Zoning Commission recommended that the 25-foot rear setback be maintained. Impact Issues 1. Master Plan. The Colleyvi/le Master Plan designates the future use of this area for single family type land uses. This request is consistent with the goals and objectives of the Master Plan. 2. Surrounding Properties. All of the surrounding properties are developed as single-family residences. Agenda Briefing Ordinance 0-04-1460 Page 3 of 3 3. Development Trends. The long-term trend for this area is for single-family development. 4. Infrastructure. Water and sanitary sewer services are available along adjacent rights-of- way. The developer is responsible for the extension of streets, water, sewer and drainage improvements to the lots. 5. Property Taxes. According to information available from the Tarrant Appraisal District, the combined value of the existing parcels is $416,170. The estimated City property tax revenue for the property is $1,445 annually. The future property tax revenue would depend upon the value the building improvements to the property. 6. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation provides estimates of expected traffic generation based on land use. Data has been collected in the United States and Canada since the 1960's, primarily in suburban locations. Single-family residences are expected to generate 9.57 trips per day, on average. Based on this average, the 15 proposed residences would add 144 vehicle trips per day to the surrounding roadways. 7. Public Notification. Staff mailed notices to 26 adjacent property owners regarding this request. Notice was published in the Fort Worth Star- Tetegram as required by state law and the Land Development Code. No correspondence has been received regarding this request. The Planning and Zoning Commission conducted a public hearing and considered this request at the April 12, 2004, meeting and recommended approval by a unanimous vote, subject to making the rear building line 25 feet. The recommendation included the requirement for fire sprinkler systems within the residences. Recommendation Approval Attachments · Location and Zoning Map · Zoning Exhibit · Information from Applicant · List of Property Owners Notified · Ordinance 0-04-1460 Location and Zoning Map SITE Z-04-016 - Zoning Map Zoning Exhibit ~ 'v ~ I !~U i~ Ek ~~H ~ I ~ Ii! ! ~l II l I ~l I I I I I , I I~ 1 I,~I I I ~ I I ~ 1 '6 I II w .. Ii ~ ~ i' I ~ i ~i !inIIS~ - I ~ X ~ !Iib -lUlU I ~ll!'il' .:11' I- ~ I' ! tJ)~ .. I ~ I I t~ I 1,) I ... __Lnl. ~I .. ~I f! ~ 8 a ': ;7\) .. i . ---:' -'~'ll ~~ : ~ ~~~e ~h~ . -- -"= --I i ~ r- ",' !n~ ~~... t .. II ~ I . ~ \i t.- i'--~--J! L"" I' 8 Ill! I . _ % In.'.. ~ '.I"' ~ Ii I '" . ."" --t '" I---- !i.: - --=- - ~ III ; ~"" (Ii '~l\l<>. I. -----I i': r-"'''' '" Ii ~ I III t"i~ - ! . I I ~~~ " !II ......... ill ~*" ~g.~ :z~~ ~~w ~Ik ~., - - - IJl' MADY DEVelOPMENT CORPORATION 545 E. John Carpenter Freeway Suite 1500 Irving, Texas 75062 Telephone: (214) 630-0481 T elecopier: (2141 630-9560 April 27, 2004 CITY COUNCIL CITY OF COLLEYVILLE 100 Main Street Colleyville, TX 76034 RE: Z-04-016 AMENDMENTS TO PUD-R REOUIREMENTS- STRATHMORE ADDITION Dear Mayor and Council Members: The Planning Commission has approved the above-referenced case with certain stipulations. There are two of these stipulations with which we have serious concerns and which we are requesting the Council to revise. The first is the requirement that the homes in the community be equipped with fire sprinkler systems. This requirement was not a part of the original PUD for Strathmore, which was approved in 2001. We are requesting this requirement be removed. With regard to this, we would present the following: 1. The community consists of 14 homesites on a short, straight cul-de- sac, which exceeds, by only 2, the maximum allowed without sprinklers. 2. The gates will be equipped with an Opticom System and Knox - Locks, as required by City ordinance, as well as meeting all other City requirements. Both the width of the entry streets and the depth of the median meet fire department requirements. 3. Any home over 6,000 square feet would still be required to have a sprinkler system, as currently provided by City ordinance. 4. There are two 25' entry streets - one for entrance, and one for exit - with a 12' median in between. This should provide sufficient room for access, in the event one or the other entrance is impeded. 5. The actual paving width of the cul-de-sac is 36' in lieu of the typical 30' local street width. This provides for better access for emergency vehicles. This cul-de-sac should not be treated differently than a cul- de-sac which could be longer, with more homes, in a larger subdivision with two points of access, which are unrelated to the cul- de-sac. In such a case, no fire sprinklers would be required. 6. We anticipate some market resistance to the sprinklers, which we have experienced in the past. In lieu of this requirement, we would suggest a requirement that we offer the systems as an option. As part of our PUD, we have also requested a 10' rear setback. The Planning Commission has approved this request, with the stipulation that there be no windows or doors facing the rear on any part of a home closer than 25' to the rear property line. This stipulation is as currently permitted by City ordinance. We are requesting that the stipulation be modified to require that any part of a home, which is less than 15' to the rear property line, have no windows or doors facing the rear. A significant part of our zoning request is the increase to the lot depths on the west side to maximize the backyards for traditional, single-family homes. It is anticipated that few, if any, homes on this side will exceed the typical 25' setback. On the east side, we are anticipating somewhat smaller, "empty-nester" homes. These would not require as large a rear yard. It is not intended that the entire home on each lot will be located at the revised setback creating a wall effect. Rather, the 15' setback with windows and doors, and the 10' setback without windows and doors will give us the flexibility to provide for variation, to take advantage of the site topography, and to preserve trees where they exist. Thank you for your consideration of this case. Sincerely, MADY DEVELOPMENT CORPORATION ~d~ George d'Hemecourt Land Acquisition Manager CM:dh CIVILworks Engineering March 18, 2004 City of Colleyville Attn: Mr. Clayton Husband, AICP Development Coordinator 100 Main Street Colleyville, Texas 76034 RE: STRATHMORE - COLLEYVILLE, TEXAS REVISED ZONING SUBMITTAL CWE PROJECT 01-010 Mr. Husband: As the owners of the property platted as Strathmore Addition, Mady Development Corporation is submitting a request for rezoning of the property. The purpose of the rezoning is to modify the following PUD-R development standards: 1. Create a gated community with a private street. All fire department requirements and development standards will be met. 2. Reduce the front building setback line to 30' and the rear building setback line to 10' to allow for more usable yard and/or more building area on the lots. 3. Reduce the minimum lot area to 13,981 s.f. (while maintaining the average as 16,600 s.f.). This will allow for a greater variety of products, i.e. larger lots for families and smaller lots for couples or "empty-nesters". All other development standards in the original PUD-R will be maintained. Included with this letter are 22 folded copies and 1-8.5x11 copy of the revised zoning exhibit. If you have any additional questions, please feel free to call. Sincerely, CIVIL works Engineering f/;t4.~~ Ottis Lee, III, P.E. Owner Cc: George d' Hemecourt - Mady Development Corportation 1 1 9 2 B 0 I i n Q Ran c h Rd. N. .:. A z Ie, T e x a s 76 020 .:. P h ( 8 1 7 I 448 - 9 5 9 5 .:. Fax ( 8 1 7 I 448 - 6 390 Z-04-016 Harada, Seiji etux Maria L 3309 Huntington Drive Colleyville TX 76034 Chen, Larry L 3307 Huntington Drive Colleyville TX 76034 Sullivan, William etux Shirley 3305 Huntington Drive Colleyville TX 76034 Martin, Ricky etux Virginia 3303 Huntinton Drive Colleyville TX 76034 Bostrom, Roger etux Virginia 3301 Huntington Drive Colleyville TX 76034 Abs, Joseph E & Carolyn H 5200 Fox Trail Lane Colleyville TX 76034 Cawley, Charles R etux Candace 3300 Huntington Drive Colleyville TX 76034 Bishop, Macklin etux Hildegard 3302 Huntington Drive Colleyville TX 76034 Y oor, Caroline 3400 Huntington Drive Colleyville TX 76034 Ropp, Larry A 3314 Huntington Drive Colleyville TX 76034 Bullard, Michael M & Christine 3312 Huntington Drive Colleyville TX 76034 Nye, Steven & Carolyn 3310 Huntington Drive Colleyville TX 76034 Miller, Jacqueline K 3308 Huntington Drive Colleyville TX 76034 Ray, Austin L etux Carolyn S 3306 Huntington Drive Colleyville TX 76034 Sawtelle, William J etux Linda 3304 Huntington Drive Colleyville TX 76034 Hubbard, Van 6221 Colleyville Blvd Ste 150 Colleyville TX 76034 Karen Cantrell 3400 Glade Road Colleyville TX 76034 Glade Family Ltd 3400 Glade Road Colleyville TX 76034 Bryant, Zack T etux Lynn W 3302 Saint Albans Circle Colleyville TX 76034 Phillips, Tommy D etux Carole 3300 Saint Albans Circle Colleyville TX 76034 Smith, Johnny E 3206 Saint Albans Circle Colleyville TX 76034 Sheppard, Jeffrey etux Chrisri 3204 Saint Albans Circle Colleyville TX 76034 Hansen, Craig M etux Rahni 3202 Saint Albans Circle Colleyville TX 76034 Ream, Gene etux Stephanie 3200 Saint Albans Circle Colleyville TX 76034 Gale, R Bradley etux Sharon K 3106 Saint Albans Circle Colleyville TX 76034 Woodland Hills Homeowners 350 Westpark Way Ste 205 Euless TX 76040 Case Z-04-016. Notices dated March 25, 2004. According to the last published tax rolls, individuals who own property that is within 200 feet of the proposed zoning change or special use permit request are listed above. I certify that the parties listed above have been notified of the proposed zoning change or special use permit request as required by the Texas Local Government Code and the Colleyville Land Development Code. Clayton Husband AICP ORDINANCE 0-04-1460 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, BY AMENDING ORDINANCE 0-01-1277 IN ITS ENTIRETY; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an application for a zoning change was filed by Glade Road Estates Limited Partnership on March 16, 2004, under Case No. Z-04-016; and WHEREAS, the City of Colleyville has complied with the notification requirements of the Texas Local Government Code and the Colleyville Land Development Code; and WHEREAS, the Planning and Zoning Commission has held a public hearing and made a recommendation on the proposed zoning amendment; and WHEREAS, the City Council has determined that the proposed zoning amendment is in the best interests of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the Official Zoning Map are hereby amended insofar as they relate to certain land located in Colleyville, Texas, as shown on the Zoning Map attached as Exhibit "A", and described by legal description attached as Exhibit "B", by amending Ordinance 0- 01-1277, the PUD-R for Strathmore Addition, including any other conditions and restrictions imposed and approved by the City Council, which are incorporated herein. Sec. 2. THAT Ordinance 0-01-1277 is hereby amended in its entirety to read as follows: 1. GENERAL a. The purpose of this PUD-R is for single-family residential development, constructed at an approximate density of 1.66 dwelling units per acre. b. This property is subject to all the regulations contained in the Colleyville Land Development Code, except where amended by this Ordinance. 2. CONCEPTUAL PLAN AND PLATTING Ordinance 0-04-1460 Page 2 of 4 a. Prior to the issuance of any development permits within this PUD-R and as a condition to the development of the subject property, the developer shall obtain approval of a final plat of the property in accordance with the procedures and requirements of the Colleyville Land Development Code. b. The subdivision shall be generally consistent with the conceptual site plan attached as Exhibit "C", which shall be considered the preliminary plat. The actual street and lot arrangement may differ from that shown on Exhibit "C" to accommodate topographic, drainage or other conditions. 3. PERMITTED USES a. Single family residences, detached b. Parks and open space 4. RESIDENTIAL LOT REQUIREMENTS AND SETBACKS Residential lot requirements and setbacks shall comply with the following provisions. a. Minimum Lot Size b. Average Lot Size c. Minimum Lot Width d. Minimum Lot Depth e. Front Building Line f. Front Building Line cul-de-sac g. Side Building Line h. Rear Building Line 5. OPEN SPACE 13,980 square feet 16,500 square feet 1 00 feet 120 feet 30 feet 30 feet 1 0 feet 25 feet a. This development shall provide a minimum of 20% common open space, as shown on Exhibit "C", which shall be for the leisure and recreational use of the development's residents. The open space shall comply with the provisions contained in the Land Development Code. All open space areas shall be landscaped. b. Open space may be utilized for storm water detention. Ordinance 0-04-1460 Page 3 of 4 6. SIDEWALKS AND TRAILS a. Sidewalks shall be constructed along all interior streets in accordance with the Land Development Code. b. The developer shall construct a ten-foot (10) wide hike and bike trail along the north side of Glade Road adjacent to this property. 7. OTHER a. Each main residence within the development shall have a fire sprinkler system conforming to the City of Colleyville Fire Code. b. If the subdivision is developed as a private gated community, the subdivision must contain a minimum of fourteen (14) single-family residential lots, and all other requirements of Chapter 10 of the Land Development Code shall apply to the development of this property. c. Entry features and screening walls may be located within the open space lots. The entry features and screening walls shall be exempt from the building line and height requirements provided the entry features and screening walls are located on the open space lots and comply with applicable vehicular visibility triangles required by the Colleyville Land Development Code. d. Metal ornamental fencing shall be the only fencing material allowed on the rear property line of each residential lot. The metal ornamental fence shall consist of 4-inch posts, spaced no greater than 8 feet on center, with horizontal rails a minimum of 1 ~ inches and vertical bars a minimum of % inches spaced every 6 inches. The fence shall be black in color and be a minimum of 6 feet in height. Said metal fence shall be similar to that shown in Exhibit "D". e. A metal ornamental fence, built to the above stated specifications, shall be constructed along the western, northern and eastern lot lines of Lot 9, Block 1. Said fence shall be constructed along the entire eastern lot line of Lot 9, Block 1, within 60 days of City acceptance of the subdivision. f. A metal ornamental fence, built to the above stated specifications, shall be constructed along the rear property line of lots located on the east side of the development. Said fence shall be constructed at the time a new residence is built upon the lot, and shall be completed prior to the issuance of a certificate of occupancy for the residence. Sec. 3. Sec. 4. Sec. 5. Sec. 6. Ordinance 0-04-1460 Page 4 of 4 g. All houses shall be situated on the lot so that the garage door does not face the street. h. The developer shall install decorative street lights and street signage, which shall be maintained by the homeowner's association of the development. THAT any person, firm, or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. THAT the Land Development Code of the City of Colleyville, Texas, shall remain in full force and effect, except where amended by this ordinance. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternative method of publication provided by law. THAT this ordinance shall become effective immediately upon publication. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2004. day of The second reading and public hearing being conducted on the 2004. day of ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross 1. Foster City Attorney EXHIBIT A - ZONING MAP Z-04-016 - Zoning Map EXHIBIT B - LEGAL DESCRIPTION Being Lots 1-18, Block 1, Strathmore Addition, an Addition to the City of Colleyville, Texas, according to the subdivision plat recorded in Cabinet B, Slide 2607, Plat Records, Tarrant County, Texas. EXHIBIT C - CONCEPTUAL SITE PLAN 1 g I- M z .., ! '-- .., ,~ w , ~~ " .-1' I \ ./ , en ~~ ..~~ " /~, h ~ [' I ~ 0 ~ "' ~ ) ./ -J ai il 0 '-. , ,g6'Grl .~'srl ,I ,;, "~ ~ II) 0', ,62.99' - -, --.-----. .;;r..~';'i "" $ ~ -iJ - - _ _ 16.3.50' _ _ _____ ; -- '"~ Ull r~c.' D:: I e:: - -'-~ - - ---l ~ I---- - ,- ....., ,GVL ; i ~'t ': - - -I-~~c.' i.~ IQ N 't 165.5.3" ._-- N o 3OH3j )"NNO$.... ..,..9 .~!n'9& f' :: ie ....Cl;11 _,_'ii,: jlJ l~l~,V", ""'1><~...y J: I- :l o 1 (I) 81 -, I .S.,i ~:j ~': ~I lD ; ~ e '? ~, ~ !2 ~ cO d ... @!, '" ~ ':r " J: I- :l o IJ) -] '''1-. .., ""'_~'l (_1 EXHIBIT 0 - TYPICAL METAL FENCING CITY COUNCIL cur Of ccen", l"l~:-; ~::. AGENDA BRIEFING MEETING DATE: ITEM#: ORDINANCE # : 05t18t04 5 0-04-1462 CITY MANAGER ! DEPARTMENT HEAD I FINANCE REVIEW' N.A. Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT : Approval of a Special Use Permit for an accessory building on Lot 16, Community Home Addition, located at 5004 Rose Street, Case Z-04-017 First Reading and Public Hearing Backoround Reese Carrington is the owner of a 0.77-acre lot located on the west side of Rose Street, just north of Glade Road. Mr. Carrington began construction of an accessory building prior to obtaining a building permit. The owner was notified of the need for a permit, and he submitted an application on February 27, 2004. Upon review of the permit, it was determined that the height of the accessory building exceeded the height of the house, which is inconsistent with the height restriction required by the accessory building regulations. The owner has applied for a Special Use Permit (SUP) in order to allow the accessory building on the property. The existing houses in the area on Rose Street were generally constructed in the 1950's, and the neighborhood is zoned R40 Single Family Residential. The houses are mostly single story with low-pitched roofs. The house on the property in question is approximately 15 feet tall at the peak of the roof, which is well below the 38-foot maximum height allowed in the R40 zoning district. The accessory building is constructed with a hip roof and contains a second story. The overall height of the accessory building is 17 feet. The building is located to the rear of the house, and is slightly visible from the street. Drawings of the building are attached. The accessory building regulations include size and location standards. All requests to exceed the base standards must be authorized by a Special Use Permit approved by the City Council. A comparison of the regulations and the proposed building is shown below. The items shown in bold-italics are those items that do not meet the criteria. ACCESSORY BUILDING ZONING COMPARISON Category Zoning Requirement Applicant Proposal 1. Maximum Size 1,000 sq. ft. for lots between 0.5 and 680 sq. ft. 0.99 acres in size 2. Max. Number of Buildinas 3 2 3. Side Setbacks 5 feet 48 feet on north side 63 feet on south side 4. Rear Setback 5 feet 105 feet 5. Max. Height Not exceed height of primary building exceeds height of primary building bv 2 feet Agenda Briefing Ordinance 0-04-1462 Page 2 of 2 Staff mailed notices to 13 adjacent property owners regarding this request. Notice was published in the Fort Worth Star- Telegram as required by state law and the Land Development Code. No correspondence has been received regarding this request. The Planning and Zoning Commission conducted a public hearing and considered this request at the April 26, 2004 meeting. The Commission recommended approval by a unanimous vote. Recommendation Denial due to technical non-compliance with the Land Development Code Attachments · Location Map . Information and Drawings from Applicant . List of Property Owners Notified · Ordinance 0-04-1462 u'- 0; .- ~~~ '" '" ".". 0 o~ :., I ~ co io -l -" '" -...J ::0 '" :.. -l 0 -l '" !>> U1 tv ::0 ::0 ". <&> ::0 :1 '" 0 ::;j -" 0 0 '" 0 0 '" '" ~ ''''.''' ( /L ..1 ~\~ I )> -l" '" I , I \ , I 1 I , I I : \ ::;j :.: -" :oN '" o ~ '" '" ..": ----, '" '" .....,-\~d,_\~ ..~ ~y-"-~-- ,m~ ~ -l-1J co", ~ <t. ~ 0 o':!1 o v'~ ""('\ \'-' "1- -t- cP ~~ c&~ ~A ~ -"0 ~ ~9P g ~ Oq, lJ' 't-:;:. 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'5 ~" I Z-04-017 Babin, Christopher etux Elizabeth 1504 Glade Road Colleyville TX 76034 Ragsdale, Thomas R etux Lisa K 5005 Rose Street Colleyville TX 76034 Winters, Dan L etux Lori L 5013 Rose Street Colleyville TX 76034 Peek, E M Jr 5012 Rose Street Colleyville TX 76034 Griffin, John etux Kathryn 1813 Avalon Drive Colleyville TX 76034 Carrington, Wade R etux Debra 5008 Rose Street Colleyville TX 76034 Evans, Teddy M 1604 Glade Road Colleyville TX 76034 Hurd, Brian E etux Jeanette 5009 Rose Street Colleyville TX 76034 Hart, Neil J & Sherrie D 1600 Glade Road Colleyville TX 76034 Willis, Christopher Lee 4916 Behrens Road Colleyville TX 76034 Smith, Richard etux Cynthia 4901 Manning Drive Colleyville TX 76034 Winsworth, Lloyd A 4900 Stafford Drive Colleyville TX 76034 Vinson, Russell L II 1804 Oak Knoll Drive Colleyville TX 76034 Reese C Carrington, applicant 5004 Rose Street Colleyville TX 76034 Case Z-04-017. Notices dated April 6, 2004. According to the last published tax rolls, individuals who own property that is within 200 feet of the proposed zoning change or special use permit request are listed above. I certify that the parties listed above have been notified of the proposed zoning change or special use permit request as required by the Texas Local Government Code and the Colleyville Land Development Code. Clayton Husband AICP ORDINANCE 0-04-1462 AN ORDINANCE AMENDING THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AUTHORIZING A SPECIAL USE PERMIT FOR AN ACCESSORY BUILDING ON LOT 16, COMMUNITY HOME ADDITION; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an application for a Special Use Permit was filed by Reese Carrington on March 30, 2004, under Case No. Z-04-017; and WHEREAS, the City of Colleyville has complied with the notification requirements of the Texas Local Government Code and the Colleyville Land Development Code; and WHEREAS, the Planning and Zoning Commission has held a public hearing and made a recommendation on the proposed zoning amendment; and WHEREAS, the City Council has determined that the proposed zoning amendment is in the best interests of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the accompanying Zoning Map (Exhibit "A") are hereby amended insofar as they relate to certain land located in Colleyville, Texas, described as Lot 16, Community Home Addition, by authorizing a Special Use Permit for an Accessory Building, subject to the following conditions: a. The maximum height of the building shall not exceed seventeen (17) feet. b. The location of the building shall be consistent with the drawing attached as Exhibit "B". c. The elevations of the building shall be consistent with the drawing attached as Exhibit "C". d. An accessory building shall not be used for commercial purposes, other than those uses permitted by the Land Development Code. Sec. 2. THAT any person, firm, or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. Ordinance 0-04-1462 Page 2 of 2 Sec. 3. THAT the Land Development Code of the City of Colleyville, Texas, shall remain in full force and effect, except where amended by this ordinance. Sec. 4. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternative method of publication provided by law. Sec. 5. THAT this ordinance shall become effective immediately upon publication. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2004. day of The second reading and public hearing being conducted on the 2004. day of ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney EXHIBIT A - ZONING MAP ~) ~ !S \: I HJ{fP' U At: IA 1~Jt u, 6 1 II 11 HO e 1& 2& 'l1 i"fir' '4 !l a .,: :,,1 Dj .......,. ^~"'""'""'<"''''' kJ " ,. ~, H; :1'1 A1. t E; 'f tl IJ...l i"'-" ) ;;> A 1,96 ,. o II! ...,..-~-_.-.-", ""--' --..,-....-,.."'.-.....,,,...<, tl'N HI !I'l 6fH" , <'" r.t;.,.,. .0\'4 At ~-"^"rif---" ~"""c G!UOjitl)A7 ,. . 'U At ,253 A ','"mTn-- "-'Tff'- "!He 110)"'1 f{pf;N il A... ,...-. (<; ~t\f) " ~ rp 61'1 1.00 A(; EXHIBIT B - BUILDING LOCATION D., t.:'J -. o. O't . .... 63' I ~. ,- :- .v. 1t~1 Accessory Building 4/~) c::' """') -- <.. ~ I ~ 9 ~ EXHIBIT C - BUILDING ELEVATIONS .J, .,a. ~.~ .CK...... D L.ro 07-',.;. ~.) :.,~~ oJ J\ C1 '7~~\1 ~'lf~ o~ /Ql,-l. ~ ... '\-8 ~~~ ~~ '" , \ ~ ~ f". "i i -. .,.. l ..... ." " ~ ,~ ~ ~ <". ;j. Aa.' '1. i .'! '"l3 '" 11 :r:~ ~i~ '" !~ ...... .. 0.-. -\-0 ~j ..JSot ~~. ",0 .\.io.. I .(' .1 ~'" ......."1. . <' ' ('> .." '^ ~ . -( ~ .3 4) ~ o "" .-" " . 0> r-~',< tJ . ,or< ;.t tPoa . .'ll ~ 'II ~d .....~ 4- r") ,.. \oJ CITY COUNCIL cc~'" AGENDA BRIEFING {L~.'I:"~ MEETING DATE: 05/18/04 ITEM #: ! 6 RESOLUTION #: ! R-04-2376 CITY MANAGER DEPARTMENT HEAD! FINANCE REVIEW Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Consideration of appointments to th e Celebrate Colleyville Steering Committee Reading and Public Hearing There were four positions on the Celebrate Colleyville Steering Committee whose terms expired April 2004. The positions were advertised, two applications were received and the applicants were appointed at the April 20, 2004 Council meeting. Staff re-advertised to fill the remaining two positions and there are two applicants whose names are listed below and their applications are attached. . Tom Westerman . Linda Baker Interviews for applicants with Council are scheduled for May 18, 2004, prior to the Council meeting. Financial Impact None Recommendation Approval Attachments . Celebrate Colleyville Steering Committee roster . Applications for Appointment . Resolution R-04-2376 Celebrate Colleyville Steering Committee VACANT VACANT TERM: - December 2006 TERM: - December 2006 Dezann Korbuly 5101 Camelot Colleyville, TX 76034 W: 817.437.8055 H: 817.355.0935 TERM: April 2003 - 2005 Marcus Miller 5902 Montford Drive Colleyville, TX 76034 W: 817.416.0436 H: 817.416.1646 TERM: April 2003 - 2005 Jamie Thibodeaux 5612 Coventry Colleyville, TX 76034 W: 817.416.6934 H: 817.858.9012 F: 817.329.1828 TERM: April 2004 - December 2006 Mike Taylor 5016 Chelsea Drive Colleyville, TX 76034 H: 817.267.5407 M: 817.336.5557 TERM: April 2004 - December 2006 LIAISON Rich Hendler 2100 Highland Meadows Colleyville, TX 76034 W: 817.421.8165 H: 817.421.8164 F: 817.428.8966 M: 817.821.0005 Linda Newton 1208 Holly Lane Colleyville, TX 76034 H: 817.329.0100 TERM: April 2003 - 2005 Revised04/21/04 .il~ TexaS CITY SECRETARY'S Application for Appointme Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms two (2) business days after the application deadline as advertised in the Public Notice. These forms are available on the City's website at <http://www.collevville.com/boards/application.asp> or by contacting the City Secretary at 817.503.1130 Ms. Mrs. Mr. Name: i/)p;J;::-crr/.l"'t, #~4/ (Last) ,/ . (First) Address: 17;0((3 c'h.t'l. /)raecu/ (~~J1}JL~7 '.''/: '7t.. C' q'l - 32. :?::; '1 / tl ~irk Home Telephone: ~f 1-!i-8 5'"- C't'f j) Telephone: <;?(7- 3(:y~-- 0 SU.I lij I affirmatively consent to the release of my personal e-mail address by the City. E-mail Address: c ,?if; ,;:;. 01) //~ ~'Il/n'Ln.~{ ./UlJ.. Fax: Board, Commission or Committee A ointment Desired: /:7 ,tf", (MI) . :1; ~.-,r:v,; ,_ep that would assist you in o Qualifications: (list educational background or experience carrying out the duties of this appointment) Ai t;z~.~~ ;z;: .d~ c.-r/l<~q,. ~ c~,1 &1' ~M~!I,4f:-=Jlr v - _ L-_~ /IZ-L~ dt~.;/ h:/tI .L..d; }t14/J'1 t,,:P:,~~i:1 c:./+dt )to ~~,,~;2.J ~r~"'" Do you understand that attendance and active support is required for each appointee? X yes no Signature: ~-Y>-f .tI~" _-"> Date: /L.-"). ?-OLi- ./" r- ~ Once the City Council has filled a position, your application will be removed from the file and you must reapply for future openings. This information will become a Public Record. City Secretary, 100 Main Street, Colleyville, Texas 76034, Phone: 817.503.1130 Fax: 817.503.1139 11-4: ~~I <:UlJ4 LJ (:;1( i"A,\ ~:: 14:CJJ4-4;1.1 Lt.~~1 ,:; HL XEAl c 14] 002 .6 'T'exil9 D @;@~DW@; APR 2 8 2004 I I t SECRETARY'S FFI Planning and Zoning Commission and Zoning Board of Adjustment appicants are required to file Financial Disclosure and Business Conflict Jf Interest forms two (2) bus;ness days after the appiication deadline as advertised in the Public Notice. These torms are availa31e 01 tt'8 City's website at <hltp:;/wwwcolleyvillecomiboerds/appl cationa~or by cO'1tacting the City Secretary at 817,503.1130 Application for Appoi Ms. ~~~. Name: t3~~er ___~ )~JG- (Last) . f2 (First) _Adcir:ess: '1,*00 Z3ehf'e.V\<3. 01 _ Home Telephone:(~/7) S4 .)-~S"<f ~- __~ork_Telephone: ~"I_affirn:'atively consent to the release of my personal e:-mai-' address by the City. E-mail Address: ChDY~O,,", 9 0..01, c.oWj Fax: _ ,_ _ Board, Commission or Committee A~pointment Desired: C e.../ e kJt,c::t €. C-D /1 ~1 ~lfLJ2 Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) 5..:1..11., Vlk rnl~~ cP Ct ~,~ eVl7c-r~ ~"-~0-r IS_l,J~(~_ _as ic..klt '\~ t2cY 7~ C DI/1u../l/2 . (Mi) Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serle on the Board, Commission, or Committ~e) - J ""<>--i -!-/,.., <t v..;;f i i) COk-f,~ ",4 _~o beso"'_Q-t~ '1 "-- tI. _~_/l~~tll~~J:,~1<5 p~(1"WCl.V'cV-T.O) t..,:. I+/--' f('-'2.s ~,_~M. _ L(::if:::~Q0-5 bc?7-h. '1 1-1 <.DI} Jl}o~~jQ(~) _ . T r-- 1 'l. Do you understand that attendance and active support is required for each appointee? J ~yes _no Signature: ~~~. ---~ate~---~'l'_~!c:; v Once the City Council has filled a position. your application will be removed from the file and you must reapply for future openings. This information will become a Public Record. City Secretary, 100 MaIn Street, Colleyville, Texas 76034, Phone: 817.503.1130 F~ax: 817.503.1139 L- ........ RESOLUTION R-04-2376 A RESOLUTION APPOINTING MEMBERS TO THE CELEBRATE COLLEYVILLE STEERING COMMITTEE WHEREAS, two positions on the Celebrate Colleyville Steering Committee have expiring terms and two applications have been received. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following persons are hereby appointed to the Celebrate Colleyville Steering Committee to serve a two-year term expiring December 2006: AND IT IS SO RESOLVED. PASSED BY A VOTE OF ABSTENTIONS ON THE AYES, DAY OF NAYS AND 2004. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL Citf O{ cce", Irn;;:\$ AGENDA BRIEFING MEETING DATE: , 05t18t04 ITEM # : 7 RESOLUTION #: i R-04-2377 CITY MANAGER I DEPARTMENT HEAD f FINANCE REVIEW I Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT: Approval of a Minor Plat of Redus Addition, 14.3 acres located in the 4500 blocks of Bill Simmons Road and Bowman Drive, Case P-04-011 Reading and Public Hearing There are four families who own several tracts of land comprising 14.3 acres located between Bowman Drive and Bill Simmons Road. The owners have submitted a final plat of the property for review and consideration by the City Council. The plat will create seven lots, one of which would be a vacant lot for the construction of a new single family residence. Some of the tracts of land are not currently platted, and property lines have changed over time as additional property was acquired or exchanged. The owners of the property submitted the plat primarily to establish the overall boundary of the property and the existing lot lines for each owner. One vacant lot, Lot 4, is being created for the construction of a new residence. The following is a summary of the major items associated with this plat. Zoning. The property is zoned both R40 and R20 Single Family Residential. The R40 district requires a minimum lot size of 40,000 square feet, a minimum lot width of 150 feet, and a minimum lot depth of 150 feet. The R20 district requires a minimum lot size of 20,000 square feet, a minimum lot width of 100 feet, and a minimum lot depth of 125 feet. Lot Width. Lot 4 does not meet the minimum width requirement of the R40 district, which is 150 feet. The lot is approximately 120 feet wide at the building line. The owners are requesting a variance from this requirement for this lot. The lot meets the other requirements of the R40 district. The lot is wide enough to accommodate the construction of a house. Parkland Dedication Fees. The payment of parkland dedication fees is required for this development since one new vacant residential lot is being created by this plat. The fee for this plat is $1,802. The remaining lots are exempt from this requirement as there are houses already on the lots. Perimeter Street Improvement Requirements. Perimeter street improvements are required for a portion of this property since Bowman Drive does not meet the current roadway standards of the Land Development Code. The portion of the property subject to this requirement is the new vacant lot, Lot 4. The owner is required to construct one-half of the street or provide an equivalent amount of cash escrow for future improvement by the City before the issuance of any building permits. The cash escrow amount for Lot 4 is $10,804. Agenda Briefing Resolution R-04-2377 Page 2 of 2 The owner's surveyor has addressed all Development Review Committee comments. The Planning and Zoning Commission approved this Minor Plat at the April 26, 2004, meeting by a unanimous vote. Recommendation Approval Attachments · Location map · Plat (see large paper copy) · Resolution R-04-2377 Location Map F\ ,. UI -I I I J-- J I-- ~\ Ull ,..-- H ~ r ~ , ~~ !C . ~ \ ~ I-- \; Q If-' ;... ~ - '~ =- R: iO .cr- 1 ~ 5 F- i-- bSA. ;: r.t )~~~ oc-n \ ~ i-- r- I-- - 1_- -- -. ..... '- i-- .1.....1 '\II r ,..... u " I - IA~ r. I-- ......., i-- IY r-t"< SI ~ ~ ..... rl,- - ,.......... ::: ,.....- T\ j '1; k !\Ie v ~ ~ '- r.( /)", W ~ Z~\ Ai. " J"" ~ R- - \ !~L11 40 .-- - ---~ h V - - ~ 0' ! D r7 I \ 1 1tJ51 I RESOLUTION R-04-2377 A RESOLUTION APPROVING THE MINOR PLAT OF REDUS ADDITION NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the minor plat of Redus Addition is hereby approved, subject to the following condition: a. The minimum width of Lot 4 shall be one hundred twenty (120) feet, as measured at the front building line. AND IT IS SO RESOLVED. PASSED BY A VOTE OF THIS THE DAY OF AYES, NAYS AND 2004. ABSTENTIONS ON ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL Clcy Of cce", IC'X:;:l$ AGENDA BRIEFING MEETING DATE: ITEM#: RESOLUTION # : 05/18/04 8 R-04-2378 CITY MANAGER i DEPARTMENT HEAD i FINANCE REVIEW i N.A. Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT: Approval of a Preliminary Plat of Rockrimmon, 10.92 acres located in the 100 block of West Glade Road, Case P-04-016 Reading and Public Hearing RSD Development is the prospective developer of 10.92 acres of land located on the north side of Glade Road, across from the Mill Creek subdivision. The developer has submitted a Preliminary Plat of the property for review and consideration by the City Council. The plat contains 13 lots for the construction of new single family residences. Zoning. The property is currently zoned R20 Single Family Residential. The proposed lots meet the requirements of the R20 zoning district. The minimum lot size in the subdivision is 20,000 square feet, and the average lot size is 29,218 square feet. Number of Lots. In the R20 zoning district, the Land Development Code restricts the number of lots on a cui de sac to 12 single family lots. The proposed development contains 13 single family lots. Typically, the two lots at the entrance to the subdivision are not counted since they are corner lots and have access to two streets. However, this subdivision is proposed as a gated community, and all 13 lots will be located within the gated area. Since the proposed plat contains more than 12 single family lots and the subdivision has only one entrance, the Land Development Code requires that a fire sprinkler system be installed in each residence. The developer does not object to the fire sprinkler requirement, but he would prefer not to install them. The typical cost for installing a fire sprinkler system in a residence is $1.20 per square foot of air conditioned space. The cost for a 5,000 square foot home is approximately $6,000. Gated Community. The owner proposes to make this development a private gated community. Chapter 10 of the Land Development Code contains requirements for the development of private gated communities. The street within the subdivision would become a private lot owned by the homeowner's association, which is responsible for maintenance of the street. The gates would be operated by an automatic opening system. The subdivision has 13 single family lots; the Land Development Code requires a minimum of 20 lots for a gated subdivision. The developer is requesting a waiver of that requirement to allow the plat to contain only 13 lots. Agenda Briefing Resolution R-04-2378 Page 2 of 2 Open Space. Though not required by the R20 zoning district, the plat contains open space areas along Glade Road, within medians on the private street, and in the northern portion of the development. The plat provides 1.51 acres of open space area (14% of the development) for use as landscaping areas and storm water detention purposes. The homeowner's association is required to maintain the open space areas and detention ponds. Right-of-Way Dedication. Glade Road is classified as a Minor Arterial roadway on the Master Thoroughfare Plan. The developer is dedicating 25,265 square feet of additional right- of-way along Glade Road. The Master Thoroughfare Plan requires a total right-of-way of 75 feet for this portion of Glade Road. Sidewalks and Trails. The developer will construct a 10-foot wide hike and bike trail along Glade Road as part of the public improvements to this property. Each homebuilder is required to construct a 4-foot wide sidewalk on each lot as houses are built within the subdivision. Perimeter Street Improvement Requirements. Perimeter street improvements are required for this property since Glade Road does not meet the current roadway standards of the Land Development Code. The developer is required to construct one-half of the street or provide an equivalent amount of cash escrow for future improvement by the City before the issuance of any building permits. Summary The owner's surveyor has addressed all Development Review Committee comments and has agreed to install automatic fire sprinkler systems in each home as required by the Land Development Code. The proposed development satisfies the requirements of the Land Development Code, with the exception of one item. The developer is requesting a waiver to allow a reduction in the number of lots required for a private gated subdivision. The Planning and Zoning Commission approved this Preliminary Plat at the April 26, 2004, meeting by a unanimous vote. Recommendation Denial, due to technical non-compliance with the Land Development Code Attachments · Location map · Plat . Development Review Committee memo . Developer correspondence · Resolution R-04-2378 Location Map ~} '\ I ~~' I I \ ~~ ~ "V 1 I~ " :<.US~ \~ .~v ~"" ...'" ~ - ,QY' I - ..J~ ~-....... ,~ "..') A~ ~NE~ r r- J ",.,,' \ 71" I L J -.......~,.........r- ~ .~ rn """ ~ 1"1 - ,- ....- l~ 1\ . ~ - ._t 1~L--L-L- ...i\"~1 Ojl I ~ -l~ rr- "" J-- ~ ~- - - lTR7~ fJ'....' --. --- \ ,~.. ~ (' \Cvp/Nd t <- ~ ~ }IPA~ 1 \: I \~(~" ~ IJ b~ j z ........ .-< \ . -~.L - ~ ~ --1)J r ~ VI? - ~ ) ~--- lie- 1_. AI............... 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PROPOSED SITE DATA - 10.t2,1OU - tt-20 (SflQ.E f"" IDIDWL) -1~~lOni.$OlMllIlGl'U...:t:(t.a.s.J -1.ll101'5/M.1IE ~ 1.$1 ofIl:llE5 ('UI) -Zl,llIY(t.O.S.UlfSIIJfIlQillQ] -2Q,"~ -... .... lOl''' SIE IfD """" .... IOOl..UllIDI"lDl'Si """''"'"'' 1Ol'....Q;llIMlNGl't:Il5PllCt -""'"' .......IJlfSllt ........... I . --I f- ,~. ".t ~'. .. . II ....... z ~ ....~~,.. , I~ u-,"',. ~ 21.312 U. ~: '~r ~I an. ~II II <4 O~I 2ll.134 SF. e: I' ;:; I . 27.132 S.F. I I ~. I I PROPOSED 60' DRAINAGE : a<. UTlUTY EASEMENT -- ~- _':':'::.:.;:~'; ....f::..~..;;. :;1'" PI/8UIIINARY pur - . '0.92 ACI/8 'FRAC'F .. _ ......... M ROCKRIMMON (13 RESIDENTIAL LOTS AND 5 COMMON OPEN SPACE LOTS) -... LT. TfJIl1W I!IUlfnr. UI!IJ". 1NJ. If" ... crrr u ~ T.aJWIJ" ctJUIfTr, n.uI!I ........ -- - 0.",_ _ _ DnnDI'fmI'I'. LLC. _ ~ LLC. 7'04 BNT COUItf' 'ftu IfDIf' CQUltf' 8tJUf'111AD. t'6Ja8 ,..., SfJf/'l'III,J,D. BLtS 'IOU (O") _~'" (011) '--011' ~Jlr~:r~ C:::ij:t'k:;S~ . ........... 1115W: 0lIiII_ _ r~ $I: = u! :i=~ ;~B= I~ ~ =: ~ ~ uiJ; H'~~: :;! ,... IRT"":'" iUt' ...1':.., _... r I'" ,_, "'1''''''''' ~ -.N"IU71'JII"' ..... ,... U'lIfJr': MI1If ..... l~lI':: SO".,." 11.11' ~ =~ ii Hi ~~~!mi Ii ~g =~S !i ~:;if~f ~ '.If ...".': rMI/f &II' ...: .~"'rr ... "-II fl'n("1flILIl' ...... .....'~ 11,"'411'11"[ -C"' ~~ ~~ ~::: =-= ~;';.:~'::a:::::. ~ c-. V'M": ~_..~::.._ "trZI"a'".. JIM.. ....~~,..~S~ .~ :.:..: CITY OF COLLEYVILLE COMMUNITY DEVELOPMENT DEPARTMENT DEVELOPMENT REVIEW COMMITTEE DATE FAX TO FAX NO April 13, 2004 RSD Development 817.485.7111 ~ lackey Fluitt 817.306.1555 FROM Clayton Husband, AICP, Development Coordinator SUBJECT P-04-0 16 Preliminary Plat - Rockrimmon The Colleyville Development Review Committee (DRC) has reviewed your plat request submitted to this office. The following comments are for your consideration. PLAT DRAWING 1. The drawing indicates the development is proposed as a private gated community. If the development is proposed to be a gated community, the street must be dedicated as a separate lot that is owned by the homeowner's association. It is recommended that the developer review the requirements of Chapter 10 of the Colleyville Land Development Code, which contains the development requirements for private gated communities. 2. A detailed drawing, to scale, of the gates and entry area must be submitted with the final plat so the relevant requirements for gated communities may be evaluated. A permit for the gates and related equipment will be required from the Fire Department prior to construction. 3. A portion of the entrance street will need to be dedicated as public right-of-way. The exact dimension of this dedication will be provided upon the review of the detailed gate drawing. 4. The proposed layout indicates islands located within the street. The street pavement width on either side of the islands must meet minimum width standards to allow emergency vehicle access. Indicate on the drawing the pavement width on either side of the islands. 5. Show the radius of the cul-de-sac turn-around. 6. The proposed off-site drainage and utility easements must be executed and recorded prior to construction. 7. Glade Road is classified as a Minor Arterial roadway on the Thoroughfare Plan. A Minor Arterial roadway requires an ultimate right-of-way width of 75 feet. The required right-of- way dedication along the frontage of the property is 37.5-feet from the centerline of the existing right-of-way. The right-of-way should be verified on the final plat. 100 Main Street - Colleyville, Texas 76034 - 817.503.1050 DEVELOPMENT REVIEW COMMITTEE P-04-016 ROCKRIMMON ENGINEERING CONSTRUCTION PLANS The engineering construction plans have been reviewed by the Engineering Department, Fire Department and Public Works Department. A marked-up set of prints is available in the Community Development department offices. Questions concerning the engineering construction plans should be directed to Chad Bartee at 817-577-7587. DRAINAGE. Calculations must be submitted for the 2-, 5-, 10-,25- and 50-year storm events on the pre-developed and post-developed conditions. FIRE COVERAGE. Additional fire hydrants may be required and the location of the shown hydrants may be changed upon review of the final construction plans. If the community is a gated community, all homes within the subdivision will require an automatic fire sprinkler system. TREE PRESERVATION Trees not located within the right-of-way must be preserved during the construction of the subdivision. Before construction begins on the site, protective fencing must be installed around all preserved trees located outside the right-of-way. The fencing must be located at the dripline of the preserved trees. The protective fencing may be comprised of orange vinyl construction fencing, chain link fence or other similar fencing with a four-foot (4') approximate height. The fencing must remain in place during the entire construction period. OTHER INFORMATION 1. PARKLAND DEDICATION FEES. Parkland dedication fees are due at the time of approval of the final plat. The fee for residential uses is $1,802 per dwelling unit. An assessment of parkland dedication fees will be provided upon approval of the final plat. 2. PERIMETER STREET IMPROVEMENT REQUIREMENTS. Perimeter street improvements are required for this property since Glade Road is considered an unimproved street and the plat contains more than one residential lot. The owner is required to construct one-half of the streets adjacent to this property, or provide an equivalent amount of cash escrow for future improvement by the City. An estimate of the cash escrow amount can be provided by the Engineering Department upon request. 3. IMPACT FEES. Water, sewer and roadway impact fees are due at the time a building permit is issued for a new structure on a newly platted lot. The fees listed below are intended to provide general information on the fees that could be assessed for this project. The actual fee paid may be different depending upon the specific plans for construction or other arrangements provided for by a City-Developer Agreement. ROADWAY $1,589 per dwelling unit for SINGLE FAMILY RESIDENTIAL uses. Details are available in Chapter 13 of the Land Development Code. $2,666 for a I-inch meter. Actual fee depends on water meter size and/or if a new meter is installed. WATER PAGE 2 OF 3 DEVELOPMENT REVIEW COMMITTEE P-04-Q16 ROCKRIMMON SEWER $200 for a I-inch meter. Actual fee depends on water meter size and/or if a new meter is installed. 4. SIDEWALKS AND TRAILS. This property is subject to the provision of the Colleyville Pathways Plan, which requires construction of hike and bike facilities along Glade Road. The Pathways Plan requires a 10-foot wide trail along Glade Road. The developer is required to construct the trail as part of the improvements for this property. The internal sidewalks must be installed when any new residence is constructed on the property. The internal sidewalks must be at least 4- feet wide. PUBLIC HEARING SCHEDULE Planning & Zoning Commission: City Council: Monday, April 26, 2004, 7:00 p.m. Tuesday, May 18,2004, 7:30 p.m. RESUBMITT AL REQUIREMENTS A set of marked-up prints is available for pickup in the Community Development Department offices, if needed. Once you have completed the changes to the drawing, please submit the following to our offices: · 15 folded copies of the revised Preliminary Plat drawing · 2 copies of the revised Preliminary Plans (engineering) · one 8Yz" x 11" reduced copy of the revised exhibit · a written letter addressing each comment stating the comment has been addressed or offering reasons why the requirement should be modified or waived The revised drawings must be submitted no later than noon on Wednesday, April 21, 2004 in order to make the scheduled hearings. Please contact me at 817-503-1054 or husbandc~ci.collevville.tx.us if you have any questions. I C: DEVELOPMENT REVIEW COMMITTEE PAGE30F3 RSD Development, LLC 704 Kent Court Southlake, TX 76092 (817) 925-0111 (817) 485-0111 fax April 21, 2004 Mr. Clayton Husband, AICP Development Coordinator City of Colleyville 100 Main Street Colleyville, TX 76034 Re: DRC Comments Response P-04-016 Preliminary Plat -- Rockrimmon Dear Mr. Husband: PLAT DRAWING 1. Rockrimmon Court is nowshown as a dedicated, separate lot to be owned by the Homeowner's Association. 2. A detailed drawing of the gates and entry area will be submitted with the Final Plat. 3. Acknowledged 4. Pavement width is 20 feet on either side of tree preservation islands located in the street. This width has been approved by the Fire Marshal. 5. Cul-de-sac radius is now shown. 6. Off-site drainage and utility easements will be executed and recorded prior to construction. 7. The required right-of-way width of 37.5 feet from the centerline of the existing right-of-way will be verified on the Final Plat. Please contact me with any additional questions or comments. Re~~~ { David Hannah President RESOLUTION R-04-2378 A RESOLUTION APPROVING THE PRELIMINARY PLAT OF ROCKRIMMON NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the preliminary plat of Rockrimmon is hereby approved, subject to the following conditions: a. The maximum number of single family lots allowed on the cui de sac shall be thirteen (13) lots. b. The number of lots required for a private gated community shall be waived. AND IT IS SO RESOLVED. PASSED BY A VOTE OF THIS THE DAY OF AYES, NAYS AND 2004. ABSTENTIONS ON ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL cc@n", I("X;:'I$ AGENDA BRIEFING i MEETING DATE: i ITEM#: I RESOLUTION # : 05/18/04 9 R-04-2379 CITY MANAGER I DEPARTMENT HEAD i / FINANCE REVIEW! Previous Action: None DEPARTMENT: FIRE SUBJECT : Approval of a waiver of the requirement for a fire hydrant in Whittier Heights Addition, Phase II Reading and Public Hearing On December 16, 2003, the City Council approved the final plat of Whittier Heights Addition, Phase II. (Resolution R-03-2286). The final plat required a fire hydrant to be located on the entry road of Providence Lane. Subsequently, the owner re-submitted an application deleting the required fire hydrant. In consideration of the owner's request, staff reviewed the requirements of the Land Development and Fire Codes. As per the codes, the maximum distance to a fire hydrant at any given point in the subdivision is 250 feet. Upon evaluation of the owner's request for deletion of the required fire hydrant Whittier Heights, Phase II Addition, Lot 5 would be a hose lay distance of 961 feet to the church parking lot. Additionally, from Lot 7 to the existing fire hydrant on Harmony Lane would be of hose lay distance of 754 feet. The Public Works Department estimates the installation cost for a fire hydrant is $5,300. On April 20, 2004, the applicant submitted a request for an appeal to the City Council of the Fire Department's determination of fire hydrant requirements for this Addition. It is the owner's position that an existing fire hydrant located within the church parking lot directly across the street from the subdivision provides the protection required by Section 9.13. b, of the Colleyville Land Development Code, and any other provision of any other ordinance pertaining to the location of fire hydrants within the 9ity. As per the attached response prepared by City Attorney Ross Foster, the referenced provision of the Land Development Code does not alleviate the requirements for a developer of the subdivision to install fire hydrants within the subdivision because there may be off-site fire hydrants within the required distance. The response also stated that the hose lay distance is measured as a fire truck would lay the hose. Measurements are made along developed streets; therefore, the developer's proposal did not meet the requirements of the Land Development Code. Agenda Briefing Resolution R-04-2379 Page 2 of 2 As a follow-up to the above letter, the applicant's attorney submitted a request for a hearing concerning this matter. In response, this item has been placed on the City Council agenda for consideration by the Council. Financial Impact None Recommendation Denial Attachments · Resolution R-03-2286 · Fire Hydrant Location Exhibit, as prepared by the Fire Department · Hill Gilstrap Letter, dated April 20, 2004 · City Attorney Ross Foster Response Letter, dated April 20, 2004 · Hill Gilstrap Letter of Request for a Hearing, dated May 6, 2004 · City Manager Letter, dated May 7, 2004 · Resolution R-04-2379 RESOLUTION R-03-2286 A RESOLUTION APPROVING THE FINAL PLAT OF WHITTIER HEIGHTS ESTATES PHASE II ADDITION NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the final plat of Whittier Heights Estates Phase II is hereby approved. AND IT IS SO RESOLVED. 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"""01 I . \~ i i~ I~ ~ i~ ci} ~I --------- ~2 0 ~ :q:....~ ~ .... Iu~ ~S~ ~ n~e . ~~~~i~~~~~~~~~ ~~ ~!~~~~~;I~~lgi i~1 ~Q~C.~ g~~~Us~ ~Iu ~.~~ ~~. ~ ". ~ S~~~~ij~~~~~~2~~ ~ ~~~~~~,"'~~~Q~O~~ ~ ;~ei~G~g~~~~~~~i~~ g~~~~~~~~~~~~~~Q~~ ~t~~~~~~~~e~~s~~~~ ~~'~~~~~~i~~~~~~~lel~ ~~~~~t~~~.~j~ u~ ~~~; ~~~u ~~g~~ ~~ ~I~~~~!~;~~.~.s~. ~~~~~~ i ~~~~~~~~~~~~~~*~2g ~ ~....~~~O~~~~~ .~~~~~~ ~ 8 ~ ~ ~ ~ ~~~ g m~8 ~ ; ~ ~ II ~ B ; ~ ;; . ~ I t I I ~ I' i ~ r ~ o g I - - jj '0 en ul -- pt:; , _ W UJili ~g ~m ,. ~'. Ii: fl.~t..- t.('7..Z'o'(~ HILL GILSTRAP A PROFESS10NAL CORPORATION ATTORNEYS AT LAW CHICAGO SUITE I0!50 303 WEST MADISON CHICAGO. ILLINOIS 8045Q6 31 2'8S3-2920 FORT WORTH SUITE 2220 301 COMMERCE FORT WORTH. TEXAS 76 I 02 8 t 7.2,C5 1.222.2 1400 WEST ABRAM STREET ARLINGTON. TEXAS 76013 TEL 817-261-2.2.2.2 FAX 817.8(51.4685 NOAH E. WEBSTER CAU...A:i 2!527 FAIRMOUNT OALLAS.TEXAS 75201 21....220-2111 April 20, 2004 Mr. William Lindley City Manager P.O. Box 185 City Hall Building Colleyville, Texas 76034 Re: Broadland Limited Partnership/ Whittier Heights Dear Mr. Lindley: Pursuant to Section 1.13 of the Colleyville Land Development Code, Broadland Limited Partnership, the owner of Whittier Heights Phase II, appeals to the city council a determination by the fire department that an additional fire hydrant is necessary within the above described subdivision. This appeal involves the construction of Section 9.13.b of the Colleyville Land Development Code. Specifically, it is the owner's position that an existing fire hydrant located within the church parking lot directly across the street from this subdivision provides the protection required by Section 9.13 .b, and any other provision of any other ordinance pertaining to the location of fire hydrants within the City of Colleyville. Should there be anything further which the owner needs to do to schedule such appeal hearing, please let me know immediately. Also, please inform us of the date and time for such hearing before the city council. Thank you for your consideration. Sincerely, Hill Gilstrap, P.c. L1lQ~ Ned Webster By: NEW/vIm U:\B\BAGWELL. DA V/D\[ J J ]BROADLAND.LP v Whit/ier H eighcsl2004 Corr'L - Lindley. William 4.20-04.doc 134/213/213134 12:44 8174852835 ROSS T FOSTER P C PAGE 132/135 Ross T. Foster, P.C. Attorneys at Law 9001 Airport Freeway Suite 675 Fort Worth. Texas 76180 18m 788-1111 fitoX (1171 ~ ~& T, FOSTER ~1m1 E. l!AST April 20, 2004 VIA FACSIMILE NO. (817) 861-4685 Mr. Ned Webster HILL GILSTRAP 1400 West Abram Street Arlington, Texas 76013 Re: Whittier Heights Phase UIFire Hydrant Dear Mr. Webster: The City ofColleyville has referred to me for comment your letter of April 12, 2004 addressed to City Manager Apparently, the developer of Whittier Heights is taking the position that the existence of an off-site fire hydrant alleviates any requirement for the developer to provide a fire hydrant to lots in the proximity of the off-site fire hydrant. You reference 9.13B of the Land Development Code which, as relevant, provides as follows: "The developer of a subdivision shall be required to insta1l, at no cost to the City, a sufficient number of fire hydrants to provide fire protection to any lot in the subdivision. All structures in residential areas shalt have fire hydrants within 500 feet and a 600 feet hose lay. . . the design and construction ofthe fire hydrant system shall be in accordance with the city design standards and specifications contained in this Land Development Code. . ." First, the above provision of the Land Development Code does not alleviate the requirements for a developer of the subdivision to install fire hydrants wi~ the subdivision' because there may be off-site fire hydrants within the required distance. Secondly, the hose lay distance is measured as a fire truck could lay the hose. Measurements are made along developed streets. The developer's proposal does not meet this requirement. 04/20/2004 12:44 8174852835 ROSS T FOSTER P C PAGE 03/05 Mr. Ned Webster Page 2 April 20, 2004 Further, the foregoing section references the design standards ofthe Land Development Code which are contained in Chapter 14. I have attached for your convenience copies of those standards as they relate to the installation of fire hydrants. The chart on page 14-17 establishes requirements that are not met by the developer's proposal. If you have any additional questions, please contact me. RTF: dk Enclosures cc: Mr. Bill Lindley, City Manager, City ofColleyville Colleyville, Texas, Land Development Code a. Fittings: ANSI/AWWA C111/A21.11, except gaskets shall be neoprene or other synthetic rubber and factory installed. Natural rubber will not be acceptable. b. All buried metal shall be wrapped in polyethylene Tube Wrap: ANSI/AWWA C105/A21.5. c. All waterline pipe and fittings shall be new materials and produced in the USA. D. Installation - All installations shall conform to the latest NCTCOG, TCEQ and AWWA Specifications, as amended by these standards. 1. All eight (8") inch and ten (10") inch pipe shall be installed with a minimum of forty-eight (48") inches of cover over top of pipe, and pipe twelve (12") inches and larger shall be installed with a minimum of sixty (60") inches of cover over top of pipe. 2. The amount of trench excavation shall not exceed two hundred (200') feet from the end of the pipe laying operations, and no more than three hundred (300') feet of total open trench will be allowed. At the end of each work day, all trench excavation shall be backfilled and compacted to the end of the pipe laying operation. Barricades and lights will be required around any open trench or equipment and cover plates are required in traffic areas. 3. All connections to existing water mains shall be made under pressure unless dry connections will not cause any loss of service. Under special conditions connections that cause an interruption of service may be performed with approval of the Director of Public Works. 4. Coated tracer tape or wire shall be installed in the embedment material twelve (12") inches above the PVC pipe with the tracer wire terminating in in-line gate valve boxes accessible by City Staff. 5. Density tests shall be taken at a minimum of every one hundred (100') feet for every lift. A maximum thickness of twelve (12") inches per loose lift is required for all trench backfill. The compaction of backfill shall meet or exceed 95% Standard Proctor density. A geotechnical report should be submitted for all trenches. The density reports shall be submitted daily to the City Inspector. The City has the right to require additional tests if they are deemed necessary. 6. All density reports and bacteria test reports shall be completed, delivered to the Director of Public Works and Inspector, and approved before paving is allowed to begin. 7. PVC water pipe and appurtenances shall be installed as specified in AWWA M-23 and in accordance with the pipe manufacturer's recommendations. 8. Fittings shall be installed in accordance with AWWA C-600. a. All mechanical joint bends, tees, and reducers which require blocking shall be additionally restrained with EBM megalug retainer gland or approved equal. b. All fittings must be polyethylene wrapped. E. Fire Hydrants 1. Hydrant Location and Spacing - Fire hydrants shall be provided along fire apparatus access roads and adjacent public roads. (0-00-126112/19/00) a. The minimum number of fire hydrants available to a building shall not be less than that listed in Appendix B of the 2000 International Fire Code, as amended. b. The number of fire hydrants available to a complex or subdivision shall not be less than that determined by the spacing requirements in the following table, when applied to fire apparatus access roads and perimeter public streets from which fire operations could be conducted. Chapter 14 - Engineering Design Standards Page 14 -16 Colleyville, Texas, Land Development Code ..__.___lJ:.~JLor less ___-1....__._______.1_______________.1-______500 ______ 250 _______?,QQQ._:::1,250______L_____._.....____.__?_____..__________L__._______45Q..______ .! 225 -----~~~.___~_________._______~____ _________1?P..__._.____ 225 3,000 : 3 400 225 .------3,500 .:.4;006---'--------------4------------- -------350----- 210 .: ..~ . ::: :4~i5~~~J;9.Q_O: -- ..::--:r:::-=:::-::= .r:.=::-~:.::::: :=::=.:=::~~~-=::=:=::-----~ ~~---- .. ..-:.. -- -~~0~,~6f~~~::::-::--' -:::.=::::-=~ --:: - --::- - - - - --. .=:I;~=:.=:=::=:------ ~ ;g------- -----7"]00 Or more---- --------Sc;;:-more---------.-- --------"266------ 120 2. Materials - Fire hydrants shall be manufactured in accordance with AVWVA C-502, Dry-Barrel Fire Hydrants. Hydrants shall be manufactured such that all maintenance and adjustments can be performed without excavation and such that hydrants may be faced in any direction in relation to base. 3. Installation depth - The standard fire hydrant bury length from ground to bottom of the connecting pipe shall be three (3') feet six (6') inches. The hydrant shall be of a design that will permit extensions without disturbing the bottom section of the hydrant. 4. Gate valve - A gate valve shall be installed with each fire hydrant. 5. Manufacturers - Approved fire hydrants manufacturers are as follows: a. Mueller Centerion A-423 b. Watrous Pacer - 100 c. Clow 6. Locations - Fire hydrants are to be located a minimum of three (3') feet and a maximum of six (6') feet behind the back of curb. F. Valves - Valves of approved design shall be installed at the intersections of all water mains so as to provide for proper maintenance and operation of the system and to provide a means of shutting off the supply to portions of the system for repairs. 1. Valve Spacing - Valves shall be spaced such that only one fire hydrant is out of service at any one time. Three (3) valves shall be used on a four-way water line intersection and a minimum of two (2) valves shall be used on a three-way intersection. 2. Valve Types - Resilient seated gate valves shall be used for six (6") inch through twelve (12") inch water lines. Butterfly valves shall be allowed for twelve (12") inches and larger water lines when approved by the Director of Public Works. 3. Valve Materials a. Resilient Seated Gate Valves (1) Resilient seated gate valves six (6") inches through sixteen (16") inches shall meet or exceed the latest revisions of AVWVA C509 and shall meet or exceed the requirements of these standards. (2) Resilient seated gate valves for buried service shall be furnished with a square two (2") inch operating nut. The valve box shall be Tyler Pipe 6850 series or approved equal. The valve box lid shall be painted safety blue. The paint shall be Glidden or approved equal. (3) All valves must open left and close right. Chapter 14 - Engineering Design Standards Page 14 - 17 -5'-7.0'1 HILL GILSTRAP A PROFESSIONAL CORPORATION ATTORNEYS AT LAW CHICAGO SUITE 1050 303 WEST MADISON CHICAGO. ILLINOIS 60606 312853.2920 NOAH E V,'EBSTER 1400 WEST ABRAM STREET ARLINGTON. TEXAS 76013 TEL 817-261-2222 FAX 817-861.4685 FORT WORTH SUITE 2220 30 I C OMMERC E FORT WORTH. TEXAS 76102 B 17.261.2222 0A.l....l...AS 2527 FAIRMOUNT DALLAS, TEXAS 75201 214-22.0.2111 May 6, 2004 Mr. William Lindley City Manager, Colleyville, Texas 100 Main Street Colleyville, Texas 76034 Re: Request for a hearing date concerning location of fire hydrant Dear Mr. Lindley: On April 20, 2004, I sent you a letter requesting a hearing concerning the fire department's requirement for the placement of an additional fire hydrant in the Whittier Heights Subdivision Phase II. I have not heard any response from your office concerning that matter. Could you please provide me with a date for such hearing, or direct me to the appropriate city official for the schedul ing of same. Sincerely, Hill Gilstrap, P.c. By: (v[\' ,-r- J Jeh OJJ!JfJV2~ Ned Webster NEW/vim U:iB\BAGWELL. DA V!D\BROADLAND _Fire HydrantiL . Lmdley. WI/llOlII 5.6.()4doc C\l~' of llC9 l' l' X ,\ ~ May 7, 2004 Mr. Ned Webster Attorney Hill Gilstrap 1400 West Abram Street Arlington, Texas 76013 Via Regular Mail and Telefax Re: Fire hydrant location for Whittier Heights, Phase I Dear Mr. Webster, Mr. David Bagwell requested that the resolution of the request for the fire hydrant waiver be made a part of an unrelated property acquisition discussion between him and the City discussion. Based though on your letter received this date, I will be glad to accommodate your request for City Council consideration to delete the referenced fire hydrant. Accordingly, I will place on the May 18, 2004 City Council agenda consideration of a resolution for a waiver of the fire hydrant installation. Sincerely, S~L~ Bill Lindley - n / City Manager cc: Mayor and City Council Mike Johnson, Fire Chief Ross Foster, City Attorney 100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000 RESOLUTION R-04-2379 A RESOLUTION TO APPROVE A WAIVER OF THE REQUIREMENT FOR A FIRE HYDRANT IN WHITTIER HEIGHTS ADDITION, PHASE II LOCATED NEAR THE SUBDIVISION ENTRANCE ON PROVIDENCE LANE WHEREAS, the current required fire hydrant near the entrance to Whittier Heights Addition on Providence Lane is waived; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the City Council approves the waiver of a required fire hydrant on Providence Lane near the entrance to the Whittier Heights Addition, Phase I!. AND IT IS SO RESOLVED. PASSED BY A VOTE OF ON THIS DAY OF AYES, NAYS AND 2004. ABSTENTIONS ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL caeca AGENDA BRIEFING 'tC'~",$ RESOLUTION #: i 05/18/04 10 R-04-2380 CITY MANAGER i DEPARTMENT HEAD i FINANCE REVIEW I ; Previous Action: None MEETING DATE: 1 ITEM#: I ! DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT : Ap~roval of authorizing Planning and Support of the 50t Year Celebration Event for the City of Colleyville Reading and Public Hearing On the basis that the City of Colleyville was founded on Janua~ 10, 1956, the Historical Preservation Committee desires to play an active role in the 50t Year Celebration Event for the City of Colleyville. On April 13, 2004, the committee approved a resolution supporting the 50th Year Celebration Event. The attached resolution would designate the Historical Preservation Committee responsible for the planning, marketing and promoting of the 50th Year Celebration Event. The committee would provide recommendations to the City Council regarding the programming, venue location(s), time(s), and budget. The resolution also provides that the City Council would support and provide funding for this event. Recommendation Approval Attachments . Resolution R-04-2380 RESOLUTION R-04-2380 A RESOLUTION AUTHORIZING SUPPORT OF PLANNING EFFORTS FOR THE 50th YEAR CELEBRATION EVENT FOR THE CITY OF COLLEYVILLE WHEREAS, the City Council desires to support a 50th Year Celebration Event; and WHEREAS, the City Council desires that the Historical Preservation Committee play an active role in planning, marketing and promoting the 50th Year Celebration Event; and WHEREAS, the City Council would like to involve citizens, non-profit organizations, corporations and businesses in celebrating the City's 50th Year Celebration. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the City Council hereby designates the Historical Preservation Committee responsible for the planning, marketing and promoting of the 50th Year Celebration Event for the City of Colleyville. Sec. 2. THAT the Historical Preservation Committee is to provide recommendations to the City Council regarding programming, venue location(s), times(s), and budget. Sec. 3. THAT the City Council desires to support and provide funding for this event. Sec. 4. THAT the City Manager or his designee shall serve as staff support for this event. AND IT IS SO ORDERED. PASSED BY A VOTE OF THIS THE DAY OF NAYS AND 2004. ABSTENTIONS ON AYES, ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL CilY Of CC~~'" AGENDA BRIEFING It'x":; MEETING DATE: i 05/18/04 ITEM #: I 11 RESOLUTION #: ! R-04-2381 CITY MANAGER DEPARTMENT HEAD ' FINANCE REVIEW I DEPARTMENT: CITY COUNCIL SUBJECT: To override the Mayor's veto of Resolution R-04- 2373, appointing members to the Planning and Zoning Commission Previous Action: None Reading and Public Hearing This item provides for the Council's consideration of the Mayor's veto of Resolution R-04-2373, appointing members to the Planning and Zoning Commission. According to the City's Charter, Section 3.14, Veto by Mayor: "Upon the return of any ordinance or resolution by the Mayor, the vote by which the ordinance or resolution was passed shall be reconsidered. If, after such reconsideration, four (4) Councilmembers agree to pass and adopt such ordinance or resolution, and enter their votes on the journal of their proceedings, the same shall be in full force and effect". Attachments . Mayor Joe Hocutt's Veto letter . Excerpts - City Charter . Resolution R-04-2373 . Resolution R-04-2381 Texas To: Cynthia Singleton, City Secretary Colleyville City Council RE: R-04-2373 Planning & Zoning Commission Appointments During the election I made a commitment to the citizens of Colleyville to move our city forward in a positive manner, beyond the politics that impugn our city's reputation. The appointments approved perpetuate the past and do not represent the majority of Colleyville's citizens. In addition, none of these individuals completed the Financial Disclosure Statement that is required in our application process for the Planning and Zoning Commission. This leaves me no other option but to veto Resolution R-04-2373. My position remains the same, as I stated at our last council meeting, sometimes "the only way to change is to change". The response I've received from our citizens is overwhelmingly supportive. We have an opportunity to work together for the desires of our citizens and to move our city forward in positive way. Joe Hocutt Mayor 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 o III 2 ..: ., C CI,1 GJ en.~ 0 III en 'tJ u.c 1I.c.a 111,,- >-ClllII U =- as~_ca.: = Q)''::: ~_ 0.- CJ~ ~=' 1I~~.a~SO~r:::-.!Z" ~."'CCl) -Q1-..... CI-:C.!2 :!lClCCljlll - 5>>.: 'S "'0 Q E = &I .. at ~'iii .; 0 51 III 5 ~ ~ II) C .s::. > en U) '- lit en ~.g "==GlftI~. .-=c; !~ g - o..~= 0 ;o.!:l S ", 5 0 III E C ~= 1I::ii .8oo8;"Eo~'"O=a >->-c 111110_ =:....: CIII c=.!.c'~ 0 g ~"""O.5.!2 g ~= 0..11 g. tit U tJ ~ ~ ~ ... - -. ,5:Z _ .c .c 0 - 0'- . II :;;: >- -6 - ~ >- g 0 ~ is g'O "i 1:-0- C ---:! 0 Ci ~CCCI-..,.-II-II.- 8<<1:s_-:'!-oal=i ..-OO;:,CC_ e ! ~ ! c .E I>> aI.2 .5 E -.!=:; 8 .~ 11111"'- >-!~iic:5C1~Ct8~ J:a U en '- ~ '= ~ 0.5 CD-= ,,11 '-ClC-"-U 1I(1)~ II" - 0= II 0..11 a ~ .. -= 0 :; '5 .2 8 .!! :; O._CC 1II0CO ~o.21o QI C'III'- aC "e 1II11~~=8!!!.8.c,g0~ g=g ..c!o=g.2~g: .::-=g.~.c asCl)5l:.Q~ ;:,OCIIIQl.cUGl.c ,,-- -0 .c-~;:,UIII>--;;j"" ",81111! III;Qli-.c'E 1I=1I->--cE 0",0.. ';o.c".a!:aClStI"c( ill:;1!IIC1O:iSg!iil = .c ~ '0 ::: .c .c .!!. ~ ", " III U = > u - .a ._ _ C QlC;:'CIII -0;:' .0'"01:" u.-tI) ..,ut"'...-_E c" '1II.c--CtOO.c( .~ 8 :: C - ~ go ~ II 1I:g - "Oca >..8__U)"'O Cb>:tIS . oQ.euocCllle_::~ 0..11 >-8'"0 U 0..11-- '9 " o..E': QI ceo..::.S! >- .....a CIII 0""" _ CIII o..CIII CIIIIll.a I'- .Q o 'ii > v .... M c o 'a ~ I@) '.'--./' ~ a:: ,-I l.() UJ Ij) .""11 r:::: t- .-1 -- ..... ..... a: '0 ......" I -: <: ..... i 0 '"", ill J: :;: U 0 n , I C , I I! .1 , I II II , , , I II II II 11 II Ii II WHEREAS, three (3) positions on the Planning and Zoning Commission have expiring I , terms. I I RESOLUTION R-04-2373 A RESOLUTION APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby appoints the following persons to serve a two year term, effective this date, and expiring September 2005: David Dudziak Tom Hart Luann Edwards Place 5 Place 6 Place 7 AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2004, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE VETOED MAY 5, 2004 Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor RESOLUTION R-04-2381 A RESOLUTION TO OVERRIDE THE MAYOR'S VETO OF RESOLUTION R-04-2373 APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION WHEREAS, Mayor Hocutt has vetoed Resolution R-04-2373, appointing members to the Planning and Zoning Commission; and WHEREAS, the City Council agrees to override the Mayor's veto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby overrides the Mayor's veto of Resolution R-04-2373, appointing members to the Planning and Zoning Commission. AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2004, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL cc@rn<e AGENDA BRIEFING Il'".,,:; MEETING DATE: 1 05/18/04 ITEM #: 1 12 RESOLUTION # : 1 R-04-2382 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW DEPARTMENT: CITY COUNCIL SUBJECT: Consideration of appointments to the Planning and Zoning Commission Previous Action: None Reading and Public Hearing On May 5, 2004, Mayor Hocutt vetoed Resolution R-04-2373, which was approved by City Council on May 4, 2004, appointing members to the Planning and Zoning Commission. In the event that Council sustains the Mayor's veto, this Resolution provides the opportunity for Council to consider appointments to the Planning and Zoning Commission. There are three (3) positions on the Planning and Zoning Commission whose terms expired September 2003. The positions were advertised and applications accepted through September 18, 2003. There are seven (7) applicants, whose names are listed below and their applications are attached. . Mark Jones* . Dave Dudziak . Michael Taylor . Michael Brady . Tom Hart . Jo Ann Gasper . Luann Edwards *Incumbent Attachments . Planning and Zoning Commission roster . Mayor Hocutt's Veto letter . Applications for Appointment . Financial Disclosure and Business Conflict of Interest forms - Michael Brady . Resolution R-04-2382 citY Of Texas CITY SECRETARY'S To: Cynthia Singleton, City Secretary Colleyville City Council RE: R-04-2373 Planning & Zoning Commission Appointments During the election I made a commitment to the citizens of Colleyville to move our city forward in a positive manner, beyond the politics that impugn our city's reputation. The appointments approved perpetuate the past and do not represent the majority of Colleyville's citizens. In addition, none of these individuals completed the Financial Disclosure Statement that is required in our application process for the Planning and Zoning Commission. This leaves me no other option but to veto Resolution R-04-2373. My position remains the same, as I stated at our last council meeting, sometimes "the only way to change is to change". The response I've received from our citizens is overwhelmingly supportive. We have an opportunity to work together for the desires of our citizens and to move our city forward in positive way. Joe Hocutt Mayor 100 MAIN STREETCOLLEYVILLE, TEXAS 76034 (817) 503-1000 city Of ilee Texas SEP 1 0 2003 Application for Appoint crn' SECRETARY'S OHlef Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms (2) two business days after the application deadline as advertised in the Public Notice. These forms are available on the City's website at <http://www.collevville.com/boards/application.asp> or by contacting the City Secretary at 817.577.7575, ext. 203. Ms. Mrs. Mr. Name: JONES, MARK (Last) Address: 3604 WEXFORD CT. Home Telephone:817-540-1 021 A. (First) (MI) COLLEYVILLE, TX. 76034 Work Telephone :214-80 1-7626 EmailAddress_ Fax:817 -540-6527 Board, Commission or Committee Appointment Desired: P&Z Commission Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) BBA, NORTH TEXAS STATE UNIVERSITY, SENIOR EXECUTIVE TELECOMUNICATIONS INDUSTRY WITH BOTH DOMESTIC AND INTERNATIONAL BUSINESS DEVELOPMENT EXPERIENCE, CURRENT COLLEYVILLE PLANNING AND ZONING COMMISSIONER Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board, Commission, or Committee) HAVING RETIRED FROM CORPORATE LIFE DUE TO MEDICAL LIMITATIONS I DESIRE TO CONTINUE SERVING COLLEYVILLE AND HER CITIZENS BY VOLUTEERING MY TIME AND EFFORTS WHILE LEVERAGING MY BUSINESS DEVELOPMENT AND P&Z EXPERIENCE, PROVIDE CONTINUITY WHILE WORKING TO COMPLETE THE MASTER PLAN UPDATE, UTILIZE MY PAST P&Z EXPERIENCE AND TRAINING TO CONTINUE WORKING ON THE VARIOUS ZONING AND PLATING OPPORTUNITIES PRESENTED TO THE CITY. Do you understand that attendance and active support is required for each appointee? _X_ yes no Signature: _Mark A. Jones Date: September 9,2003 Once the City Council has filled a position, your application will be removed from the file and you must reapply for future openings. This information will become a Public Record. City Secretary P.O. Box 185, Colleyville, Texas 76034, Phone: 817.577.7575 Fax: 817.577.7555 I city of Ms. Mrs. ---lMY Name: SEP 17 m l'exas CiT't "11'; ,',,,'-,,'-.,.....,. Application for Appointment " t. \.h """,.-...;:. ::~L Dee Taylor Michael (Last) (First) Address: 5016 Chelsea Drive, Colleyville Home Telephone: 817-267-5407 Work Telephone: 817-366-5557 (M) A. (MI) EmailAddress: _ Fax: 817-377-4405 Board, Commission or Committee Appointment Desired: Planning & Zoning Commission Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) Current: Small business owner, GCISD DEC Committee, Policy Advisory Board Rep. Vicki Truitt, Tarrant County Crimestoppers BOD, NE Tarrant County Chamber BOD, Chair Business & Industry Advisory Board for Rep Vicki Truitt. Former positions on CV City Council, CV CEDC, CV CCPD, CV TlFRZ Board, SH-26 Advisory Committee, 1991 Bond Committee, GCISO 2002 Long Rang Planning Committee, Exec Oir HEB Economic Development Foundation, Chair Transportation Advisory Board '98-'02 for Rep. Vicki Truitt, NE Tarrant Arts Council, Tarrant County Crime Stoppers BOD. Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board, Commission, or Committee) I've been priviledged to serve our city in various positions and will bring a working knowledge of the city, transportation and professional economic development experience to the P&Z Commission that will help to enhance the debate among all members. I believe our development buildout is bright, but challenging, and I have a positive outlook for the challenges and opportunities we face. As a small business owner and resident, I have been affected by many of the same situations Col/eyville faces today and have first hand experience that can be shared with the commission members and applicants. Do you understand that attendance and active support is required for each appointee? XX yes no Signature: /;/"/ ~ Date: September 17, 2003 Once the City 0 ncil has filled a position, your application will be removed from the file and you must reapply for future openings. This information will become a Public Record. City Secretary P.O. Box 185, ColleyviJ/e, Texas 76034, Phone: 817.577.7575 Fax: 817.577.7555 ~re(clE~W1fE nee SEP 1 7 2003 l'exaS Application for Appoin CITY SECRETARY'S OFFICf Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms (2) two business dlill& after the application deadline as advertised in the Public Notice. These forms are available on "'~'s website at <htto:/Iwww.collevville.com/boardslaoolication.aso> or by contacting the City Secretary at 817.577.7575, ext. 203. Ms. Mrs. ~) Name: Brady.. rvt .i JICle/ (Last) . (FinJf) (Ml) Address: Cw Ckffe-f R.'~e C-r. Cotleyville Home Telephone: 817-- {, 5 b-";l.. "1 ~I Work Telephone: ~ 17~ ~'61- ~~f I Email Address: ax: ~ f1...- '- 1-- -z.. 2- 'f'{ Board, Commission or Committee Appointment Desired: P f Z- Coh\..h\. i<E5 i or, Qualifications: (list educafional background or experience that \oVOuld assist you in carrying out the duties of this appointment) o..-(e~ reAl esf-a.:t~ [,(D/C €--r -f-vr~ Il yea-'(S. :T. ~ ---~ Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board, Commission, or Committee) : ~ ( 1.- ~.:7_ f..v,--siv, ~55~~ .;! resile-;'j-tc:- fvtV-ke.. f i lie31- (l.. A :l L L c.-f- lA.S~. c-(- +j, 't:' if" (cov.^-d, Do you understand that attendance and active support is required for each appointee? Lyes _no Signature: Date: -- ..., S:-c- ".... /. .... (/ ~- ~ Once the City Council has filled a po lon, your application will be removed from the" and you must reapply for future opentngs. This information will become a Public Record. City Secretary P.O. Box 185, CO//eyvllle[ 78034, Phone: 817.577.7575 Fax: 817.577.7'" v'..., VI Application for Appoint Texas SEP CITY SECRE' Planning and Zoning Commission and Zoning Board f Adjustment OFFI applicants are required to file Financial Disclosure and Business Con . res orms (2) two business days after the application deadline as advertised in the Public Notice. These forms are available on the City's website at <http://www.collevville.com/boards/application.asp> or by contacting the City Secretary at 817.577.7575, ext. 203. Ms. Mrs. Mr. Name: Hart Tom F. 1717 Avondale Colleyville, TX 76034 Home Telephone : 817-540-1171 Email Address:_ Work Telephone:8179753671 Fax: Board, Commission or Committee Appointment Desired: Planning and Zoning Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) I have served many years on P&Z in the recent past and I have a desire to serve again. I am a trained investigator and I feel that these qualities will assist with my decision making Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board, Commission, or Committee) I have a desire to serve my community Do you understand that attendance and active support is required for each appointee? _x_ yes no Signature:_ Tom Hart Date: 9/17/2003 Once the City Council has filled a position, your application will be removed from the file and you must reapply for future openings. This information will become a Public Record. City Secretary P.O. Box 185, Colleyvil/e, Texas 76034, Phone: 817.577.7575 Fax: 817.577.7555 Cily of llC6 SEP 1 8 2003 TexaS Application for Appointme CITY SECRETARY'S OFFICf Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms (2) two business days after the application deadline as advertised in the Public Notice. These forms are available on the City's website at <htto:/Iwww.collevville.com/boards/application.asp> or by contacting the City Secretary at 817.577.7575, ext 203. Ms. Mrs. Mr Name: Gasper Jo Ann (Last) (First) Address: 4103 Paddington Ln, Colleyville, TX 76034 Home Telephone: 817-498-2671 Work Telephone: 817-498-2671 Email Address: __ Fax: 817-577-2712 Board, Commission or Committee Appointment Desired: Planning & Zoning (MI) Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) MBA, University of Dallas Graduate School of Management 2 years Colleyville Planning & Zoning (1 year Chairman) 30 years management and executive experience including: head of federal agency with $154 million budget and 8 years government executive. Broad experience includes: health, social services, education, research and development Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board, Commission, or Committee) To maintain the quality of life in ColleyvilJe white encouraging economic development. To use my experience on P&Z and involvement in the community to ensure the master plan is responsive to all members of the community and promotes the common good My broad experience and analytical skills can enhance the operation of P&Z. Do you understand that attendance and active support is required for each appointee? _ yes no Signature: Date: tl//1UP/13 Lf / Once the City Council has filled a position, your application will be removed from the file and you must reapply for future openings. This information will become 8 Public Record. City Secretary P.O. Box 185, ColleyvWe, Texas 76034, Phone: 817.577.7575 Fax: 817.577.7555 .A.1ft.J: c.'t tJ ll-\, 1\ SltJGt..'- ~ (:l1y 0' Tex.:- SEP 1 8 2003 Application for Appointm nt CITY SECRETARY'S OFFICf Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and BusIness Conflict of Interest forms (2) two business days after the application deadline as advertised In the Public Notice. These forms are available on the City's website at <httD:/Iwww.ooIlewille.comlboards/8Dclication.asD> or by contacting the City Secretary at 817.5n.7575, ext. 203. Ms. Mrs. Mr. Name: Address: E Dev oOrtt-o ~ (Last) ~~o W. LUA,J ,.J (First) e.o. Work Telephone: dll.J at-3. 551C:; Fax: (MI) Home Telephone: Email Address: Board, Commission or Committee Appointment Desired: l'l..~tJlo) ~tJv-' Zot-l, tJc.r Qualifications: (list educational background or experience that would assist you in carrying out the duties of this apPOintment) ~ Ys;..~t.E> 0"" "?.. z.. O..,~e.. 10 '/6-Pc-e.~ hJ~t)...v I:...() I ..., L. oc.. PH... C:scv E. e. ..., /'\-.. ~ '\ . Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board. Commission, or Committee) ,. 0 ~ ~ ~ lJ It. Eo \..\- ~ ~ eo &"i' Q" Po.... , T'f t) E. " ~'-o '? ~e...J T I 8 01"\-\ e e.. ~, Q '- to.> "tl A \... 4. c:..o ~"" E-2. C-\ ~ L. I , I.J Co '-'- r:. 'f v I L.. L. E . Do you understand that attend~ce and active support is required for each appointee? ~yes _no Date:~ 1/8/ ~oo3 Once th C unci I has filled a position, your application will be removed from the file and you must reapply for future openings. This information will become a Public Record. City Secretary P.O. Box 185, Colleyvllle, Texas 76034, Phone: 817.577.7575 Fax: 817.577.7555 TOO~ VS;1 NVJHllIW TnCec-OOf:.T" VVJ c-ro. '-T--mT n,. ,"',. City of Colleyville Financial Disclosure and Busllless ConflICt of Interest "orms INFORMATION STATEMENT Form 1 Filed in accordance with Ordinance 02-1322 For more information see INSTRUCTION GUIDE TO-A:.. ~~JMe=:R Or=' PI\Gts !"'"~~E:S OFFICE USE ONLY 2 ADDRESS "_)~flE:.s~ . C:T'V . ~T.'T::: Z1'" /3rCLRiy {p yo I ~H-e.r,(,i cb e if. Co/leyvi11e{ 7'f 7(PtJ3<! SEP 1 7 2D03 1 NAME ,111.= =,RST"" /Yl, 'dq e. ( S. t'Ir..kN"~ ;"~_C...):::::Il( CITY SECRETARY'S OFFICf 3 TELEPHONE NUMBER AFlEA co::>: :>Hr>>ol:; NJf..A8Erf :JCTENSlr:t.! AfIC~' hunt.., ArT'i.alr ( 8/7) (p 5fo- :;J.tI~/ :HI.. =1x:r...s.K :>.n>lfT'Il!INeC 4 REASON FOR FILING STATEMENT o CANDIDATE o ELECTED OFFICIAL (INDICATE OFFICE) i INDiCATE orr:CE) o ZONING BOARD OF ADJUSTMENT jAPPlICANTORAPPOINTEEl ~PLANNING AND ZONING COMMISSION (APPLICANT OR APPOINTEE) . ~ o TWO (2) BUSINESS DAYS FOLLOWING THE CLOSING OF FILING FOR ELECTIVE OFFICE OR APPOINTMENT o CHANGES TO BE FILED JANUARY 15TH o CHANGES TO BE FILED JULY 15TH [] SUPPLEMENTAL CHANGES 5 ProVide information for spouse and dependent children whose financial activity the filer had actual control over during this filing period. In addition. the source of annual income of the spouse shaH be provided, as subject to 1ederal election reporting requirements for a spouse: ~POUSE Li bb~. (5rCt..~ 900EPENDENTCHlLO 1 r {MtirJ{. moy 2 3 6 D NO CHANGE I do by here verify that there has been no changes since the previous filing of the Financial Disclosure and Business Conflict of Interest Forms. PLEASE SEE FORM 8 In parts 1-4 disclose your financial activity during the 12 months proceeding the date of filing. In part 5 disclose not only your own financial activity, but also that of your spouse and/or dependent child or children. if you had actual control over that person's financial activity. COpy AND ATTA ADDITIONAL PAGES AS NECESSARY DATE: ~"'U'UOJ INITIAL HERE: City of Collevville Financial Disclosure and Business Confhct o' Interest =orms SOURCES OF OCCUPATIONAL INCOME Form 2 When reporting information about a dependent child's activity, indicate the child about whom you are reporting by providing the number under which the child IS iisted on FORM 1. 1 INFORMATION RELATES TO 2 EMPLOYMENT o EMPLOYED BY ANOTHER ~LF EMPLOYED INFORMATION RELATES TO EMPLOYMENT o EMPLOYED BY ANOTHER ~EL:= EMPLOYED INFORMATION RELATES TO EMRLOYMENT o EMPLOYED BY ANOTHER o SEL= EMPLOYeD ~FILER o SPOUSE o DEPENDENT CHILD NAME AND ADDRESS OF EMPLOYER I POSITION HELC ~ -IuA,/ ~ f L eA.R:I i ru; ~ cS e... q ;lL) S. rJ1a...i r; 5 f-: Jf I ~7J bvtyeVtVlof( rr- 7"OS/ NATURE or OCCUPATION I NAME AND ADDRESS! POSITION HELD Orol<e r o FILER ~POUSE D DEPENDENT CHILD NAME AND ADDRCs.,<; or EMPLOYER POSITION HCLD ~r ~( LeLLdiJ1~ E~e. q;{O 5. ~ 51: if::1~-v b rtte- ~A~::o~~uPAr1J:AMcAN:D~~S:~IOOHCLD ~WI1e,r I o.(-ht:e ~~.ey o FIL::A o SPOuSE o DEPENDENT CHILD l"~MC I.. ~J8 .l\Q:)P,css Of" EMP~8YER : POf.rno~ H:::~C r~ATUH[ or OCCUPATION COpy AND ATTACH A.9D1TIONAL PAGES AS NECESSARY t) DATE (H~"Zoo1- INITIAL HERE: Citv 111 Conf'VVille Financial Disclosure and Business Conflict cf Interest "crms INTERESTS IN REAL PROPERTY Form 3 Descnbe all beneficial interests in real property held or acquired by you, your spouse. or a dependent child during the calendar year within the area crosshatched on the map attached to Ordinance 02-1322. For more information see INSTRUCTION GUIDE When reporting information about a dependent chlld's activity. Indicate the child about whom you are reporting by providing the number under which the child is listed on Form 1. 1 HELD OR ACQUIRED BY DFllEA o SPOUSE o DEPENDENT CHilD " DESCRIPTION Lot City _ __ _________ -------~------_._- --- --.. Block - -- ..-- - --- ..-. -.- .. County '... -..- . ----- Subdivision ---- . - .-.. - -- ---..-. -- Ad Valorum Tax Account Number ---- -- - ------- .--.---.---.. - - Acres and Tract -_._---_. 3 STREET ADDRESS STREET ADDRESS. INCLUDING CITY, COUNTY. AND STATE o NOT APPLICABLE LIST THE NAMES AND ADDRESSES OF OTHER PERSONS OR BUSINESS ENT!T!ES 4 NAME WHICH OWN AN INTEREST IN THE REAL PROPERTY o INDIVIDUAL o BUSINESS HELD OR ACQUIRED BY o FilER o SPOUSE o DEPENDENT CHilD 2 DESCRIPTION Lot -------- . --- __ _____._ ___.____ "_. _._no City _____________.__.________________.._.____ Block County Subdivision AdvaJarum Tax Accoun! Number -- w Acres and Tract . ~----. . - , 2 STREET ADDRESS STRFFT AMRFSS INClIIOIN(:; CITY COUNTY ANO STATf o NOT APPliCABLE <1 NAME L'ST THE NAMES AND ADDRESSES OF OTI--'ER PERSOl';S OR BUSINESS ENTITIES W~!CH OWN AN !NTEREST IN THE REAL PROPERTY o INDIVIDUAL o BUSINESS COPY AND ATTACH j\DDITIONAL PAGES AS NECESSARY INITIAL HERE: , DATE: Cj" ~yZ4)~ D'. CiTy o! COlleyvil1e Financial Disclosure and Business Conmct of Interest ~crms Gifts Form 4 Identify any person or organization that has given a gift worth more than 5250 to you, or those under your financial control as defined In Ordln3Ce 02-1322. Do not Include: 1) expenditures required to be reported by a person required to be registered as a lobbyist under Government Code. Chapter 305, 2) political contributions reported as required by law. or 3'1 gifts given by a person related to the recipient within the second degree by consanguinity or affinity_ When reporting information about a dependent child's activity, indicate the child about whom you are reporting by pt viding the number under which the child is listed on Form 1. " "- RECIP!ENT o FiLER o SPOUSE DONOR NAU('" ANr, AnnAC.O:;" 3 DESCRIPTION OF GIFT RECIPIENT o FILER o DEPENDENT CHILD DONOR DESCRIPTION OF GIFT RECIPIENT o SPOUSE o DEPENDENT CHILD DONOR ~A"'E ANa AOORES5 OOITIONAL PAGES AS NECESSARY INITIAL HERE: DATE: q"l ~~02 City of CoUeyvil1e Financial Disclosure and Business Conflict 0' Interes! corms BOARDS AND EXECUTIVE POSITIONS Form 5 This section is for information concerning executive positions and directorship held by you or those under your financial conirol. For more Information see INSTRUCTION GUIDE When reporting information about a dependent child's activity. Indicate the child about whom you are reporting by providing the number under v\thich the child is listed on Form 1. <' ORGAN IZATION o NON "ROFIT o CHARITABLE ASSOCIATION o BUSINESS ASSOCII'-TION ADDRESS POSiTION HELD BY o FiLER o SPOUSE o DEPENDENT CHiLD 3 POSITION HELD POSITiON HELD BY o FILER ORGANIZATION o NON PROFIT o CHAnlTMJLE ASSOCIATION o BUSINESS ASSOCIATION POSITION HELD POSITION HELD BY o SPOUSE o DEPENDENT CHILD ORGANIZATION COpy AND ATTACH INITIAL HERE: DATE: <1 // ~..~O ~ TlONAL PAGES AS NECESSARY Financial Disclosure and Business Ccn1ICt o! Interest I:crms BANKRUPTCIES Form 6 Individuals shall disclose any bankruptcy petition by or against the individual. their spouse_ a business entity in which the individual owned a beneficial interest of 10'00 or more. or a business entity In which thi:! individual was an officer or director of the business entity at the time of bankruptcy filing. For more information see INSTRUCTION GUIDE 1 TYPE OF BANKRUPTCY fONE o PERSONAL o BlJSINESS DN,'A NAME ::' CHAPTER 07 011 013 3 IF CHAPTER 7 DID YOU RECE!VE A DISCHARGE DYES ONO 4 IF CHAPTER 11 OR 13 DID YOU COMPLETE A SUCCESSFUL REORGAN IZATION DYES DNa Misdemeanor Involving Moral Turpitude and Felonies Individuals shall disclose any information which charges a misdemeanor involving moral turpitude. a felony indictment. conviction of a misdemeanor invoiving moral turpitude or conviction of a felony of the individual or of a business entity in which the individual had a HJ% or more beneficial interest or where the individual was at the time of the tHing or conviction an officer or director of the business entity. 1 NAME Business or Entity Charged o PERSONAL 2 TYPE OF INDICTMENT or INFORMATION 3 NATURE OF OFFENSE 4 DISPOSITION OF INDICTMENT or INFORMATION OOITlONAL PAGES AS NECESSARY INITIAL HERE: DATE: q/l VVOG city of Collevville Financial Disclosure and Business Con~hct of Interest ~orms INTERESTS IN PARTNERSHIPS, JOINT VENTURES, Form 7 OR OTHER BUSINESS ASSOCIATIONS Describe all mterests in business entities held or acquired by you or those under your financial control as defined In Ordinance 02-1322. For an explanation of "beneficial interest" and other specific dirl:!ctions for cumpleting ttll:; section. see INSTRUCTION GUIDE. When reporting information about a dependent child's activity, indicate the chiid about whom you are reporting by providing the number under which the child is listed on Form 1. , HELD OR ACQUIRED BY o FILER ~POJSE D DEPENDENT CHILD 2 DESCRIPT!ON "'~,ME 'NO AODRESS /f 0 A~--:r;.. ~ ~( ~5 U&'<- ......,... "". 3 NATURE OF BUSINESS U . ~ /Ltd ~ ~ HELD OR ACQUIRED BY D FILER o SPOUSE o DEPENDENT CHILD DESCRIPTION NAML' ANu ADDRESS NATURE OF BUSINESS HELD OR ACQUIRED BY D"'ILER o SDOUSE D DEPENDENT CHILD DESCRIPTION ,..AME AND ADDRESS NATURE OF BUSINESS COpy AND ATTAC~ ADDITIONAL PAGES AS NECESSARY ... - INITIAL HERE: ~~ DATE: q /!VVcv , City of Collevville Financial Disclosure and Business Con~lict c" Interest =orm5 PERSONAL FINANCIAL STATEMENT Form 8 AFFIDAVIT The Ordinance 02-1322 requires that the disclosures in the Financial Disclosure and Business Conflict of Interest Forms be verified. The verification page must have the signatures of the Financial Disclosure and Business Conflict of Interest Forms. as well as the signature and seal of a notary public. Without proper verification, the statement is not considered filed. Falsification of information is subject to criminal prosecution under state penal code. Before me, the undersigned authority, personally appeared ~ ~ who af1er being duly sworn upon their oath deposed and stated as follows: "My name is _~~_ and I hereby submit for filing pursuant to Ordinance No. 0-02-1322 of the City of Colley~ille, the attached Financial Disclosure and Business Contlict of Interest Forms. I have personal knowledge of all information contained in said forms and all information contained in the forms is true and correct." "Further. all of the information contained in the forms is complete. There is no information that has been withheld or not disclosed which is responsive to or required to be disclosed by the forms" Sworn to and subscribed before me. thiS the II ~ day ot~~~ ~I' .2003 ~~ . '. .....~ SHERRY CARTER MY C~ fXPIIfS March 05, 2005 Sk~,Gt.~ ) Notary Public, State of Texas INITIAL HERE: DATE q ., / b"" RESOLUTION R-04-2382 A RESOLUTION APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION WHEREAS, three (3) positions on the Planning and Zoning Commission have expiring terms. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby appoints the following persons to serve a two year term, effective this date, and expiring September 2005: AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2004, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor ZONING BOARD OF ADJUSTMENT MINUTES OF MEETING - MARCH 9, 2004 REGULAR MEETING: Chairman McNosky called the regularly scheduled meeting to order at 7:00 p.m. on March 9, 2004. Roll Call Present: Rich Munson, Skip Reynolds, Butch Bercher, Dee McNosky, Larry Henry, Ed Moore, Pat Davis Staff: Barry LeBaron, Eddie Edwards Chairman McNosky explained the procedures of the Zoning Board of Adjustment to the audience and asked the five voting members to raise their hands to identify themselves to the audience. The five voting members were: Rich Munson, Skip Reynolds, Butch Bercher, Dee McNosky, and Larry Henry. Approval of Minutes Motion by Butch Bercher to approve the minutes ofthe February 10,2004 meeting as presented, seconded by Larry Henry. The vote being: Ayes: Rich Munson, Skip Reynolds, Butch Bercher, Dee McNosky, Larry Henry, Ed Moore, Pat Davis Noes: None Agenda Items 1. Case A-04-003 - Request by John and Lenora Dias for a variance from the side yard requirements on Lot 6, Block 2, Bridges at Riverwalk Addition in order to construct a swimming pool at 5012 Stonebridge Drive City staff member Eddie Edwards presented this case to the Board and showed pictures ofthe applicant's property. Mr. Edwards showed the Board the location of the proposed spa. Chairman McNosky opened the public hearing requesting those wanting to speak to come forward. The applicant, John Dias, 5021 Stonebridge Drive addressed the Board and responded to questions from the Board. Mr. Moore asked about drainage flows from the adjacent property and the applicant's property. Eddie Edwards explained that the applicant's lot drains to the street and should not be impacted from runoff from the surrounding properties. Zoning Board of Adjustment Minutes - March 9, 2004 Page 1 of 2 Chairman McNosky asked if there were any others wanting to speak in favor or against this variance request. There being none, the public hearing was closed. Butch Bercher moved to approve the variance request as presented, seconded by Skip Reynolds. The vote being: Ayes: Munson, Reynolds, Bercher, McNosky, Henry Noes: None 2. Review of Procedures - Chairman McNosky requested this item be placed on the agenda. Chairman McNosky discussed a proposal to develop a schedule whereby the alternate positions would rotate on a month to month basis as regular voting members. She expressed concern that attendance at the meetings could suffer because the alternate positions would only vote when a regular member was absent. Chairman McNosky stated that a rotation schedule would enable alternate positions to fully participate on a more frequent basis and encourage regular attendance. Chairman McNosky requested staff to provide any additional information regarding such a plan. Barry LeBaron stated he had discussed such a rotation schedule with the City Attorney, who advised against development of a pre-arranged voting schedule. The City Attorney stated that the state statutes and the city ordinances both contemplated that the alternate positions would only be allowed to vote in the absence of a regular member. No formal action by the Board was taken on this agenda item. Reports and Comments Chairman McNosky acknowledged a letter she had received from David Bagwell expressing his appreciation to the Board for the favorable approval of his variance request at the February 10, 2004 meeting. Adiournment /f3 being no 4~=' the meeting adjourned at approximately 8:00 p.m. 'arry L:;::;J" Community Development Manager Approved on: May 11,2004 Note: As a matter of public record, an audio recording of this Zoning Board of Adjustment meeting is available upon request. Zoning Board of Adjustment Minutes - March 9, 2004 Page 2 of 2 MINUTES OF THE COLLEYVILLE ETHICS COMMISSION APRIL 8, 2004 The meeting of the Ethics Commission was called to order by Chairperson Linda Bond on April 8, 2004, at 6:02 p.m. ROLL CALL: Commissioners Tom Lisle, Mark Melson, Fred Ballinger, Steve Magee and Richard Newton were present. Chairperson Linda Bond, City Attorney Ross Foster and City Secretary Cynthia Singleton were also present. Chair Bond explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal. She further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:04 p.m. and reconvened at 6:11 p.m. Executive session was called again at 8:50 p.m. and the regular meeting was reconvened at 8:59 p.m. II. Executive Session - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Items on the Agenda III. Approval of minutes of the Ethics Commission meeting of March 4, 2004 Commissioner Newton moved to approve the minutes of the December 15, 2003 meeting. Commissioner Lisle seconded the motion. Ayes: Commissioners Lisle, Melson, Ballinger, Newton and Chairperson Bond Nays: None Commissioner Magee abstained. Chairperson Bond declared the motion carried. Chair Bond reminded the witnesses that they were still under Oath. ETHICS COMMISSION MINUTES APRIL 8,2004 City Attorney Ross Foster suggested that upon completion of the evidentiary hearing, that the Complainant be given twenty minutes and each Respondent be given fifteen minutes for closing remarks. Commissioner Magee moved to adopt the procedures as outlined by the City Attorney and Commissioner Lisle seconded the motion. Ayes: Commissioners Lisle, Melson, Ballinger, Newton, Magee and Chairperson Bond Nays: None Chairperson Bond declared the motion carried. IV. Evidentiary Hearing and Action concerning Ethics Complaint by Old Grove Limited Partnership against Earl Swift, Place 3, Planning and Zoning Commission Complainant David Bagwell's Counsel, Mr. Frank Hill, called and questioned witness Mr. Dale Crane. Mr. Conrad Kasselman, Counsel for Mr. Earl Swift, questioned Mr. Crane. Mr. Dale Crane answered questions of the Ethics Commission. Mr. Frank Hill called and questioned witness Mr. Joe Pothoff. Mr. Conrad Kasselman, Counsel for Mr. Earl Swift, questioned Mr. Pothoff. Mr. David Bagwell presented closing remarks. Mr. Kasselman presented closing remarks. V. Consideration and possible adoption of sanctions and written findings - Earl Swift, Place 3, Planning and Zoning Commission Commissioner Lisle moved to dismiss the charges against Mr. Swift as the evidence presented at the hearing failed to establish a violation of the Code of Ethics. Commissioner Ballinger seconded the motion. Ayes: Commissioners Lisle, Ballinger and Chair Bond Nays: Commissioners Newton and Melson Commissioner Magee abstained. 2 ETHICS COMMISSION MINUTES APRIL 8, 2004 Chair Bond declared the motion carried. VI. Evidentiary Hearing and Action concerning Ethics Complaint by Old Grove Limited Partnership against Jeffrey Wall, Place 4, Planning and Zoning Commission Mr. Jeffrey Wall, acting as his own Counsel, questioned Mr. Crane. Mr. Wall questioned Mr. Pothoff. Mr. Pothoff answered questions of the Ethics Commission. Mr. Wall presented closing remarks. VII. Consideration and possible adoption of sanctions and written findings - Jeffrey Wall, Place 4, Planning and Zoning Commission Commissioner Melson moved to dismiss all charges against Mr. Wall as the evidence presented at the hearing failed to establish a violation of the Code of Ethics. Commission Newton seconded the motion. Ayes: Nays: Commissioners Lisle, Melson, Ballinger, Newton and Chairperson Bond None Commissioner Magee abstained. Chairperson Bond declared the motion carried. VIII. Adjournment Chair Bond declared the meeting adjourned at 10:20 p.m. The Ethics Commission may not have cause to meet again and approve the minutes. APPROVED THIS AYES, DAY OF NAYS AND 2004, BY A VOTE OF ABSTENTIONS. Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary 3 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES April 12, 2004 I. CALL TO ORDER - Vice Chair Richard Roxburgh called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL. Members present: Mary Alice Rippe, Nancy Eytcheson, Gary Taraba, Richard Roxburgh, Susan Barzelay and Carol Wollin. Members absent: Chair Pat Jones Alternates present: Mary Ann Nicholson. Alternates absent: Dennis Healy. Ex-Officio Members absent: Mayor Joe Hocutt, Dr. Kevin Singer, Dr. Larry Darlage, Ret Stansberger and Steve Banta. Council Liaisons present: Mayor Pro Tem Ginny Tigue. Staff present: Mary Rodne II. Approval of March 8, 2004 Minutes - A motion was made by Mary Ann Nicholson and seconded by Susan Barzelay to approve the March 8, 2004 minutes as amended. Motion approved. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Mary Rodne distributed Colleyville Public Library Usage Statistics through March 2004 for review and discussion. In March, she reported that patrons had checked out 6,752 items, that around 433 Colleyville residents had registered for Library cards, that library patron visits totaled 5,828 and that 539 had attended March programs. Rodne noted that circulation figures could be higher if the materials renewal count on the monthly report is not included in the total circulation count. Staff had contacted TLC for verification. b. Donations Director Mary Rodne reported that the Saddlebrook Homeowners Association had made a donation for the purchase of a book in memory of a Saddlebrook resident. c. Programs Director Mary Rodne presented an overview of the upcoming Summer Reading Program Elect to Read. The program will start June on 7 and end on July 24. IV. APPROVAL OF THE USE OF THE VOLUNTARY LIBRARY FUND FOR THE PURCHASE OF BOOKS AND PROCESSING MATERIALS Director Mary Rodne presented an overview of the Voluntary Library Fund attachment prepared by Dianne McWethy, Deputy City Manager. The Board reviewed the Voluntary Library Fund Resolution R-03-2237 and discussed the proposed expenditure for collection development. A motion was made by Nancy Eytcheson and seconded by Mary Alice Rippe to make a recommendation to the City Council to proceed with the expenditure of these funds for collection development for the FY2004 budget. Motion approved unanimously. V. DONATION POLICY UPDATE Vice Chair Richard Roxburgh advised the Board that the City Council had approved a Citywide Donation Policy at the April 6, 2004, City Council Meeting. Discussion ensued. It was noted that the Library's Donation Policy would be revised as needed and discussed at a future meeting. VI. REVIEW AND DISCUSSION CITY OF COLLEYVILLE FY 2005 BUDGET SCHEDULE Vice Chair Richard Roxburgh gave an overview of the City of Colleyville FY 2005 Budget Schedule and indicated that Proposed Departmental Base Budgets were due on Friday, April 30, 2004. Discussion ensued. Consensus of the Board was to hold a Special Meeting on April 26, 2004, at 7:00 PM in the Library for the purpose of discussing the proposed Library Base Budget. VII. DISCUSSION AND CONSIDERATION OF COLLEYVILLE PUBLIC LIBRARY BOARD EX-OFFICIO MEMBERS The Board reviewed and discussed the Colleyville Public Library Board Ex- Officio Members memorandum prepared by Dianne McWethy, Deputy City Manager. Mary Alice Rippe noted that The Friends of the Library and the Library Foundation were currently represented on the Board because one was serving as a Board member and the other as a Council Liaison. Concern was expressed that these organizations may not have representation on the Library Board with the current guidelines for appointing ex-officio Board members. Options were discussed and consensus was that the Presidents or designated appointees of the Colleyville Public Library Foundation and the Friends of the Colleyville Public Library serve as ex-officio members of the Colleyville Library Board. Susan Barzelay moved and Gary Taraba seconded the motion that this recommendation of the Library Board is forwarded to the City Council in conjunction with the appointment of Board members in June 2004. Motion approved unanimously. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Carol Wollin presented a report of Friends activities to the Board. She reported on the success of the Friends sponsored, Evening with H.W. Brands held on Tuesday, March 9, 2004, at the Colleyville Heritage High School. She gave an update on the Friends of the Library Who Wants to be a Millionaire event scheduled April 30, 2004 at the Colleyville Center from 11 :00 AM - 1 :30 PM., and noted the Friends had been nominated for a Star Telegram Volunteer award. Wollin announced that the Friends had approved several Library wish list items, a button maker, die cuts and mystery game kits for middle-school age children. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Mayor Pro Tem Ginny Tigue presented an overview of recent Foundation activities. She reported that the mailer sent out by the Foundation had raised around $93,000. She gave an update on the donation plaque, which will be placed on the Library stairwell wall. Tigue added that the Foundation is planning to do another mailer request for donations in the fall and that another fundraising dinner with a book theme has been tentatively set for November 13, 2004, on the second floor of the Library. X. SUGGESTED ITEMS FOR FUTURE MEETINGS It was requested that the process for filling mid-term Library Board vacancies be placed on the next agenda for review and discussion. XI. ADJOURN: A motion was made by Gary Taraba and seconded Mary Ann Nicholson to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8: 12 p.m. RESOLUTION R-04-2383 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF MAY 18, 2004 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVlLLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business "---- this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED THIS DAY OF _ AYES, NAYS AND ABSTENTIONS. 2004, BY A VOTE OF ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor