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HomeMy WebLinkAboutCity Council-Agenda Packets-10/28/2014City of Colleyville Page 1 City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, October 28, 2014 6:30 p.m. Executive Conference Room Third Floor, City Hall 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Update on SH26/Colleyville Boulevard Reconstruction Project 3. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.087 - Economic Development - discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 24, 2014 by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville City Council Worksession Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 10/28/2014 Number Type Presentation and Discussion Department Public Works Title Update on SH26/Colleyville Boulevard Reconstruction Project Explanation The purpose of this meeting is threefold: 1.To update the City Council on the current status of Phase I of the SH26 reconstruction project from the Pool/Brumlow intersection to John McCain Road; 2.To present to the City Council the strategy and time line for completion of the remaining section of SH26 from John McCain Road to Brown Trail; and 3.To get direction from the City Council on how to proceed with funding the section from John McCain to Hall-Johnson, including a discussion of using the TxDOT "Pass-Through" option as a funding mechanism. Brian Barth, the Fort Worth District Engineer for TxDOT, will provide the update on Phase I and the strategy for completing the remainder of the project. City staff will provide information on current traffic counts and projections of future traffic counts, as well as funding options for completing the project through the remainder of the corridor from John McCain to Brown Trail. Councilmembers Mogged and Short requested a traffic capacity analysis on SH26. Staff requested it from the North Central Texas Council of Governments (NCTCOG). However, NCTCOG wasn’t able to respond until late on the evening of Wednesday, Oct. 22. Once received, the information was sent to Kimley-Horn, a third-party traffic engineering consultant, for review before the presentation to the City Council; however, Kimley-Horn was not able to complete their analysis in time to include in the worksession packet. The presentation will be updated with Kimley-Horn’s analysis prior to the worksession. Attachments 1.SH26/Colleyville Boulevard Project Update 2.TxDOT SH26 Presentation SH26/Colleyville Boulevard Project Update City Council Worksession October 28, 2014 Purpose The purpose of this meeting is threefold: •To update the City Council on the current status of Phase I of the SH26 reconstruction project from the Pool/Brumlow intersection to John McCain Road •To present to the City Council the strategy and timeline for completion of the remaining section of SH26 from John McCain Road to Brown Trail •To get direction from the City Council on how to proceed with funding the section from John McCain to Hall-Johnson, including a discussion of using the TxDOT “pass-through" option as a funding mechanism Overview •History of the project •Phase I Update (Pool/Brumlow intersection to John McCain Road) -Presentation by Brian Barth, TxDOT •Phase II Update (John McCain to Brown Trail) -Presentation by Brian Barth, TxDOT •Proposed pass through agreement •Other options for completing the project •Communications plan •Questions, discussion, and City Council direction Project History •1994 -First discussions of improving SH26 •1999 -Colleyville selected for funding •December 2001 –SH26 Advisory Committee established •February 2002 –Preliminary design presented by Teague, Nall, & Perkins, Inc. •June 2002 –SH26 Business Alliance presentation •November 2002 –Discussion of public information program •March –June 2003 –Discussions on landscaping, utility relocations, and enhancements •January 2004 –Meeting with TxDOT to discuss project scope and issues •November 2004 –Joint City Council and SH26 Advisory Committee meeting; discussion of underground power lines and financing thereof •2005 –TxDOT received environmental clearance for project Project History •August 2005 –Joint meeting of City Council, SH26 Advisory Committee, and Traffic Safety Advisory Committee •April 2008 –Overview of planned improvements by design consultant •October 2009 –Joint City Council and P&Z meeting to discuss SH26 redevelopment study and overlay district •2010 –Section from Pool/Brumlow to John McCain split out to be bid first •April 2010 –Discussion of pass-through financing with TxDOT; agreement with Gateway Planning Group to prepare application for pass-through financing from Hall-Johnson to Cheek-Sparger •April 2011 –Approved an interlocal agreement between TxDOT, NCTCOG, Tarrant County, and the City regarding funding for Phase I from the Pool/Brumlow intersection to John McCain Road •May 2011 –City began relocating water and sewer lines for Phase I Project History •August 2011 –TxDOT opened bids for Phase I •October 2011 -2013 Transportation Improvement Program (TIP) Modification –Shifted funding from John McCain to Hall-Johnson section to Hall- Johnson to Brown Trail section –Changed scope from six lanes to four lanes with intersections built to six lane capacity •July 2012 –Contractor (AUI) began work on Phase I •April 2013 –City awarded contract to relocate water and sewer lines from John McCain Road to Centerpark •May 2014 –City awarded contract to complete water and sewer line relocations from Hall-Johnson to Brown Trail Phase I and Phase II Update Presentation by Brian Barth, Fort Worth District Engineer TxDOT Pass-Through Proposal The scope and limits of the pass-through project are to reconstruct 2.4 miles of SH26 between Hall- Johnson Road and John McCain Road from an asphalt roadway section to a four-lane divided urban arterial roadway with concrete pavement and the ability to widen to six-lanes in the future, if traffic counts warrant such a widening. The work also includes improving the intersection at Tinker Road and Oak Point Drive. Proposed Pass Through Terms •The City will be responsible for any municipal utility relocations. TxDOT will let the project and manage construction. •TxDOT will be responsible for completing the design (plans, specifications, estimate), the right-of-way acquisitions, and the oversight of any franchise utility relocations. The environmental documents for the ultimate project design have already been completed by TxDOT. Should there be required revisions, TxDOT will resolve them. •The estimated construction cost is $10,900,000 (+/-10%) •+10% cost = $12.0 million •The tentative negotiated terms are outlined below for the pass-through agreement: –The total reimbursement for the construction of the project will be $8,720,000 –The per-vehicle-mile reimbursement rate will be $0.034 per vehicle- mile –The minimum annual reimbursement for the project, once it is opened to traffic, will be $436,000 –The maximum annual reimbursement for the project, once it is opened to traffic, will be $872,000 Pass-Through Costs •Cost of Phase III (John McCain to Hall-Johnson) –$12.0 million (estimated construction cost of $10.9 million + 10%) •Funding –$3.22 million TIF cash (1998 TIF Project Plan) –$1.0 million from Tarrant County –$9.4 million debt issuance •Reimbursement (80%) –$9.60 million ($8.72 million + 10%) •Cost of Debt –$3.26 million •Net cost to City –$5.66 million plus enhancement costs of $ 1.4 million Another Funding Option •TxDOT funds the entire reconstruction of SH26 from John McCain Road to Brown Trail •Road is reconstructed with a divided median, per TxDOT design criteria for urban arterials •On completion of reconstruction, City assumes ownership of the SH26 •In addition to the cost of amenities (cross walks, street name signs, street lighting, and landscaping) the City would assume road and signal maintenance costs Advantages and Disadvantages of another funding option Advantages •Complete Control –Speed limits –Driveway cuts –Signage –Street lighting –Location of new traffic signals Disadvantages •Cost of Ownership –Traffic signals –Pavement markings –Pavement maintenance and repair •Any future reconstruction would be the responsibility of the City Estimated Costs of Ownership •Signal maintenance –9 Signals @ $9,831/year = $88,479 •Pavement markings –$120,000 every 5-7 years based on wear •Pavement maintenance and repairs –Increases over time; difficult to estimate •Possible addition of two more lanes at a future date Communications Plan Inform and educate business and citizen stakeholders about the SH26 Reconstruction Project, including construction updates and alerts, by using all communication channels to push information out to citizens on a regular basis Communications, Community Relations, and E-Marketing: •Website •Publicize 26@colleyville.com •Colleyville E-News –regular placement in weekly e-blasts, plus special editions as warranted •Social Media: Facebook, Twitter •Utilize new mobile app for alerts •Media releases •Public Meetings -attend existing community meetings as possible to provide project updates and obtain feedback (HOAs, civic groups, etc.) •Electronic message boards for construction updates Marketing: •Create marketing manual for businesses to assist them during construction •Advertising/Advertorials as deemed beneficial to supplement communications and marketing efforts Discussion, Questions and City Council Direction Footer Text Date SH 26/Colleyville Boulevard Brian R. Barth, P.E. District Engineer Tuesday, Oct. 28, 2014 FORT WORTH DISTRICT Date Phase I Project Update (Brumlow/Pool to John McCain) 2 Let for bid August 2011 Construction began July 2012 The contractor is now allowed to work around the clock (24/7). TxDOT has incentivized the project with the goal of being substantially complete by March 31 -Incentives will be reduced daily through June 10 -Starting June 11, the contractor will be penalized daily until the project reaches substantial completion Council Briefing –Sept. 16, 2013 3 Phase II Update (John McCain to Brown Trail) 4 Staff has developed both sections accordingly 2013 Transportation Improvement Program (TIP) Modification –Shifted funding from John McCain to Hall Johnson section to Hall Johnson to Brown Trail –Changed scope from six lanes to four lanes with intersections built to full six lane capacity Plans are complete –Plans have been reviewed by City and TxDOT staff SH 26 Typical Section –John McCain to Brown Trail 5 Phase II Update (John McCain to Brown Trail) 6 Bid letting tentatively scheduled for this Winter Mobility Coordinator will be assigned to both SH 26 projects Monthly executive meetings will be held with District Engineer and City Manager THANK YOU Fort Worth District INFORMATION RECEIVED AFTER PACKETS COMPLETED: SH26 emails From: Jerry Boone Sent: Saturday, October 25, To: 26 Construction Sub 2014 10:50 AM We appreciate the updates and the enhanced work schedule as it has greatly helped our daily trips. Thanks,Jerry Boone 7019 Rosebrook -----Original Message----- From: Richard and Laura Ryan Sent: Saturday, October 25, 2014 3:19 PM To: 26 Construction Subject: Construction Plans for Bedford Road between Glade and Cheek-Sparger What are the pending plans for Bedford Road between Glade and Cheek-Sparger? Will Bedford Road become a detour route during the Hwy 26 construction? If so, what is the time frame for the change? What is the current traffic flow on Bedford Road? Thank you, The Ryan's From: Sent: Monday, October 27, 2014 7:07 AM To: 26 Construction Subject: HWY 26 Project The residents of Pecan Estates need a turn lane added to HWY 26 between Hall Johnson to Tinker. Increased traffic to the strip center and other commercial offices along this area as well as the residential entrance at Hardage has made left and right hand turns increasingly dangerous.Your attention to this matter is imperative. Thank you Comments received from people in the Caldwell Creek neighborhood (with a request for anonymity): I turn right onto 26 from John McCain every morning in the horrible line up of traffic. But, this issue that I'm about to share has been occurring for years - not just connected to the construction. Here's the issue: it seriously irritates me when someone turning left onto 26 gets in the right lane...especially if there is nobody in the left lane. I can't understand why people feel the need to get in the right lane to turn left. My dad is the President of the American Society of Civil Engineers (no joke) so he knows a thing or two about this topic. He says that this intersection should have a left/straight lane and a ricaht turn onlv lane. It should not have a left only and a left/straight/right. The cars sit idling too long waiting to turn right. On a happier note, it does seem like the man standing out there working the traffic signal has greatly helped with the wait time. At one point a few weeks ago I called the city to tell them that it took me 17 minutes to get from our neighborhood onto 26. That's ridiculous. The city agreed and then a police officer called me back and told me that he'd file a complaint. Apparently I wasn't the only one who complained, but that situation seems to be fixed...for now. Thanks for asking! I am hoping when this project is finished that there will be a dedicated right turn lane on John McCain for ppl that need to go south on 26. Nothing drives me crazier than the people that are turning left and they sit in that right lane while the light is red, thus impeding the traffic flow for those that want to turn right on the red. Also, they need to keep that light green for longer in the AM to get the flow of cars off of John McCain. Most mornings it is backed up all the way to our neighborhood and can take 10 minutes just to get onto 26. Also, they need to keep the light green for longer on 26 at ]ohn McCain in the PM for the southbound traffic. It has been backing up to the CVS. That is unacceptable. Also, the light at Longwood Dr. when headed north on 26 changes to red for no apparent reason sometimes. It should only change if someone going south wants to turn left. Sometimes I've seen it turn red and no cars triggered it. Fix that! It just doesn't seem like they understand commuting patterns. Traffic needs to flow better. ]ust adjust the lights. Here are concerns that should be asked/addressed, as I have talked to City personnel; TXDOT personnel, and AUI (contractor) representatives over the past month after watching the circus that has gone on: 1. Why is the project 9 months behind schedule (they will say it is due to the bird nest by the bridge but thaYs an excuse as no one wants to take responsibility). And, who is putting pressure on TXDOT to accelerate it? On most projects the contractor accelerates work to catch up. 2. The penalty clause in the TXDOT/AUI agreement calls for a$1,500 daily penalty for each day the project is late. (Which is terribly low for this scale of project) Who will be enforcing that provision? And is AUI doing Phase 2 of the project too? 3. How much $$ is the city of colleyville putting into the project (note: it is over $SM, so they should have some clout on the timing of when it can get done), but the question should be asked in a public forum? 4. Who suggested four lanes and if only four, why was the project done at all? 5. What is timing and completion for phase 2, which will be by Market Street and cause more disruption? 6. Seems very unorganized in terms of traffic control, timing of work etc. one day there is police traffic control. Next day there are 6 txdot employees standing at the corner. Added note. I just completed oversight of a$400M project in Austin. As part of it, WE built a three lane, one mile long road privately (then sold to the county in an agreement done before we started it). It took FIVE weeks with a private contractor to do. And it had a small bridge. I realize this is a state road but...... Three years.....Hope this helps.