The URL can be used to link to this page

Home My WebLink AboutCity Council-Agenda Packets-3/1/2004 city Of ilC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, March 1, 2004 7:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. I AGENDA I I NUMBER AGENDA ITEM 1. Call to order 2. Approval of the February 2, 2004 and February 10, 2004 minutes 3. Discussion and Consideration of Capital Improvement Program . 4. Discussion and Consideration of Appointment of Representatives to serve on Sub-Committees 5. Recreation, Athletics, Tennis and Seniors' Reports 6. Park Operations and Capital Improvement Status Reports 7. Citizen comments/presentations regarding items not on the agenda* 8. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on February 26, 2004 tfJ~tl;rWiJr~..tiJj'.J city Of n~ prJf1 Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, February 2, 2004 7:00 p.m. Chuck Thomas, called the meeting to order at 7:06 p.m. on Monday, February 2, 2004 at the Parks and Recreation office. ROLL CALL: Councilwoman Elaine Dolan, Mayor Pro Tem Ginny Tigue, Nancy Coplen, Connie Hampton, Bob Leininger, Pete Riis, Vince Rosen, and Chuck Thomas ABSENT: Chris Foy, Pete O'Brien and Gil Turner STAFF: Dianne McWethy, Deputy City Manager, Monica Sue Walsh, Director of Parks and Recreation, Craig Dishman, Recreation Supervisor and Barbara Werner, Administrative Secretary 1. Call to Order 2. Approval of the January 5, 2004 Minutes Pete Riis indicated his name and place number were missing from item 3. Vince Rosen moved to approve the January 5, 2004 minutes with the correction made to item 3 adding Pete Riis' name and place number. Connie seconded the motion. The vote was unanimous. 3. Discussion and consideration of Eagle Scout Project AIi Hermani presented his project to secure the Nature Center amphitheater benches. He will treat the benches with linseed oil, repair the rock around the benches and resurface the amphitheater area with mulch. Vince Rosen moved to accept the Eagle Scout project for the Nature Center amphitheater. Pete Riis seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board Meeting February 2, 2004 Page 2 4. Discussion and consideration of Eagle Scout Project Michael Lacey presented his project to repaint the playground equipment and pavilion at Sparger Park. Connie Hampton moved to accept the Eagle Scout project for Sparger Park. Bob Leininger seconded the motion. The vote was unanimous. 5. Discussion and consideration of Eagle Scout Project Azim Noorani presented his project to raise funds to assist in the cost of resurfacing the Nature Center's west loop trail with crushed limestone. Pete Riis moved to accept the Eagle Scout project for the Nature Center's west loop trail. Connie Hampton seconded the motion. The vote was unanimous. 6. Discussion and consideration of proposed donation from the Colleyville Garden Club The Colleyville Garden Club proposed to donate $200 for a live oak or Shurmard red oak to be planted at the Webb House. This is a donation in honor of Arbor Day. Vince Rosen moved to accept this donation of a tree valued at $200.00. Pete Riis seconded the motion. The vote was unanimous. 7. Discussion and consideration of appointment of representative(s) to serve on su b-comm ittees Monica Sue Walsh, Parks and Recreation Director reviewed the various park planning committees which have positions open. These committees are the Park Land Dedication Committee, one opening; the Bransford Park Master Plan Committee, two openings; the Tree Board, one opening; the Sneed Property Committee, one opening; the Sidewalk/Trail Committee, one opening. After discussion of the duties and obligations of each committee, Connie Hampton volunteered to serve on the Park Land Dedication Committee. Pete Riis and Vince Rosen volunteered to serve on the Bransford Park Master Plan Committee. Pete Rijs also volunteered to serve on the Tree Board. Bob Leininger volunteered to serve on the Pleasant Run Master Plan Committee and the Sneed Property Committee. It was decided by the board to postpone the appointment to the Sidewalk/Trail Committee to the next month's meeting to allow the absent board members a chance to be appointed to the committee. Parks and Recreation Advisory Board Meeting February 2, 2004 Page 3 8. Discussion and consideration of amending Ordinance 0-89-719 and the Parks and Recreation Advisory Board By-Laws In June 1989, Ordinance 0-89-719 establishing the Parks and Recreation Advisory Board was approved. Since 1989, there have been modifications to the ordinance and by-laws that need to be updated. Monica Sue Walsh went over the revisions to the ordinance and by-laws with the board. After discussion by the board, Pete Riis moved to approve the changes. Connie Hampton seconded the motion. The vote was unanimous. 9. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 10. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Director of Parks and Recreation, presented a status report on current projects. 11. Adjournment Vince Rosen moved to adjourn at 8:30 p.m. and Pete Riis seconded the motion. The vote was unanimous. Respectfully submitted and approved: ~~d'JaJi;1t~t.t.! Barbara Werner, Administrative Secretary city Of - 1 ilC9 p~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Tuesday, February 10, 2004 6:30 p.m. Gil Turner called the meeting to order at 6:35 p.m. on Tuesday, February 10, 2004 at the Parks and Recreation office. ROLL CALL: Chris Foy, Connie Hampton, Bob Leininger, Pete O'Brien, Pete Riis, Vince Rosen, Chuck Thomas and GiI Turner ABSENT: Councilwoman Elaine Dolan, Mayor Pro Tem Ginny Tigue and Nancy Coplen STAFF: Dianne McWethy, Deputy City Manager, Monica Sue Walsh, Director of Parks and Recreation and Barbara Werner, Administrative Secretary 2. Call to Order 2. Discussion and consideration of amending Ordinance 0-93-906 pertaining to operation of motor vehicles in public parks Monica Sue Walsh, Director of Parks and Recreation reviewed the current Parks Ordinance 0-93-906 which restricts motorized vehicles in parks to areas specifically designed for vehicular use, such as streets and driveways. She outlined issues to consider when reviewing the ordinance which included noise factors, safety factor, environmental factors, public sidewalk vs. park trail/sidewalks, the profile of park users and being proactive vs. reactive. She also reviewed the areas where scooters can be ridden. After general discussion by the board, it was requested that signage be placed in the parks indicating scooters were not allowed. Staff concurred that signage would be added to reflect no scooters were allowed in the parks. Chuck Thomas moved that Parks and Recreation Advisory Board Meeting February 10, 2004 Page 2 the present ordinance 0-93-906 not be changed. Vince Rosen seconded the motion. The vote was unanimous. 11. Adjournment Vince Rosen moved to adjourn at 7:34 p.m. and Bob Leininger seconded the motion. The vote was unanimous. Respectfully submitted and approved: ~~~tU~1t'M,L't1 Barbara Werner, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/1/04 Agenda # 3 Department: Parks and Recreation Subject: Discussion and Consideration of Capital Improvement Program In response to your request at the last Parks and Recreation Advisory Board meeting, staff has provided information concerning the Capital Improvement Program. Please see separate file attached to e-mail fortheCityManager.sCIP planning memo. ACTION TO BE TAKEN D Discussion Only o Procedural Change I:Z1 Possible City Council Policy Recommendation D Information Only Page Lof 1 +-J C OJ E OJ > o 1... ill ~ ~ p ~ i ~ B 11 ~,: ~:1 :':"n, 11 in I; ~I ?Ii JU i'? 'll" ~ ~.....'i.;".' ~ ~.' ~ fH .~.'~. ~II !Ii M i ~il i mi: (f) OJ :.p 'C o 'C 0.. ~' ! I ;".~,.' II m i ~ " ~ i @ :~j' :.,i, I ~ I > I I.';, HI ill.' '.' I ~ f ~, ~ ~ ~j ~ I ~ ~ "C C ra c o .- ..... ra CIJ I.. V ~ .... ~ I.. ra r: o.ra CIJ- >0. .- I.. ~ CIJ c..... CIJ ~ ..era ~~ Q.CIJ E V uQ. U') C r: o CIJ "CQ. ClJe ~ ra ..c U) CIJ 1- ..... I- I.. o .- I.. 0. C CIJ N .- ..., 1- U U) - .- to I.. C I- tn o GJ C '(ii ~ :p C .- .r: GJ I:Q tn tn ~ "'0 .- > C >< C ...J ..... .- W to -0 "'0 _ Q):::Q,) .;::; Q,) 0 U) ::::J tn ~ ~ .r: to I:Q to I- x~ fQ,)c ~ _ ~ GJ ~ g.!2' Q,) · - I.. - I.. to tI) ~~tO"'OU)l..toc~ Ul-o.:2~.Bo.GJI.. l.._c~::::Jcc",tO to-O OQ,)OCo. Q,) g ~ Q,) U U ~'ta E to 3: Q,) g.~ I.. Q,) ~ I.. Q,) tn.r: ~ c.2.r: ~ ~ ';i:j C 0. I.. C C 0. 1..,- .., 0 U Q,) Q) Q) U to c ::i...J~::I:1-U'}~0.:::) ..... ..... 1-1 .....~I-I== == Q,)tOl-IQ) Q,) U).r:Q)U) U) .... Q,)tOo.U)to toU).... .r: to .r: .r:.., .... I..~a.~.r:a. a.c 2.r:~~a.~ ~Q)~ cUl..o.~I..~I..EtO Q,)l..to I..ttSt:tO .r: u::::Jo.croa.Q)a.~o. co. c3o. cQ.co...., o"'Oo""'OoeoI..Qj .- c U) .., I.. U) 0. U) Q..c "'roI..COI.. I..E m...J~m'ti;~"'O~.....s b~Q.roca.~a.~:t Q)rou~~ucuco 1X00~a.l:Q~U'}~~u . . . . . . . . . -c .....NM'-d"Lt')\O~COcn..... I....'::..,. II I, ; "'I u t: II I I I!i Ii II il I I U II ~I II I ~ Ii! Ii II II I II!III l ~ j I II. i II I ~! I %1 I ~j ! II I ~i "j l* _F Ii! r! Ip !il ; ill, .1 i ; Ii ]1 I! ~ II'. !I ; i ;11 !i II lli I ~ i. ii II iq , Ij II ~l " -1-1 C (J) E (J) > o 1- (/) Q) .- -I-J .- !.- o !.- 0.. l ~ ~ 9 ~ ~ . ;~ ~ ~! ~ f:l I r * I! ~ I! I ;1 ~ fi ~ U) CIJ .- ...., .- :L- o .- :L- 0. "'C :L- to o = ~ o U) .- > "'C <( s:: o .- ...., to CIJ :L- U ~ "'C s:: to ~ :L- to 0. Ii I IlIi ~i ~. ~ ~ I: i..t *....i ~ f t ~ ~II! U) - en .-.. Z' 'ta C~"""'I.. M ,_....... ~ .... Q) ::2NQ)Q) U) ,- Q) U) ~ Q) ra ~ U) raiii en = J: .eraJ: ra ra c.. Q) J: c.. "C C ~ :S ~ _ u c.. ~ C ,~ ::I 0 I.. ,- C ~ I.. ra U') 0 0 rara~l..raQ)~uLL. c..~Q)~c..~I..U)U') g "C ~ "C 5 :r: ~ '2 ~ U) 0 ,- I.. U) ~ C ev l..o~ol..cEeven Q)a:''Viev~I..''''ra J: en~ C J: 1'0 0 ~ ~ '0 C I.. 1'0 c.. ,,.., ~ ;> 'i: ~oral..~"Ccevev ,...Ic.. 1:0 , <(;::)Z:J: U') ~ J: C') ::i cxio\c:i...i...iNM~Lri '1"'1'1"'1'1"'1'1"'1'1"'1'1"'1'1"'1 ...... ~ .-.. ....... ~ 1"1--: '1"'1 CI)>( N CI) MU')w Z' Cl)ra ev U')....... U') J: :: U') raCl) rac..ra res I..f U) .-..J:~~ ~ J!) CI) 1'0 ~ c.. I.. - C ~~J: _ ra~ Z'~ ev C I.. U ~ '1'0- c.. CI) ....... I.. S CI) 1'0 I.. I.. CI) I.. res uc..~CI)~Cl..evQ.ev 0.0. ~u~ > cC_o~C::I..CCO OOwl..a; raevOI.. ~ ~ ~o..e~ Cl)U ~ Sa. mCl)...I-ccresl:Ol..ev .s:: Q,JoU')Q,Jo.s::1-I ~ t ~ ~ :t m E '2 ~ <C "" ~ res s:: 0 _ ,_ Q,J ~ 0 ...,D.U)UD...JU),<C ....iNMM~LliLliLliUSr-: ~IIU l~ Ii ~Il l! ~ i I~; ~ ! ~ Hi. h ,1 b; I'll i! ~...l.... ....i' .'i. ~! i! Ij \I' " II ~ll! II ~l!h II to iH ;i P I; L.~.'.. I.~. i.' i ~ -; i! ... I., ~! ~ i ~t q Ii I~. !I..... i.. ~ ~ ~ ~ I. II I' ~.........'l ': ~!~ I.. ~I i Ii; I 1....'1 ! I:~ III ii' i ~l ;~i ~.';~ f~ ~.'~ ~ i~~;! I" r 11 $"" I; ,I i I *!~! 11111 lid! '.1. i.i,!.i 1.1 I~! .'! I.~! Ii, 'j . .,' , ~h 1:.. . ~ :! ."'.. '. . '. I ~'. m i .1 1 ~i III i . . j ; I "'I" ill ~l ~i [! ~ if 1 ~ t~ 1 i! <l) .,., -;...> en <l) -;...> ro u '''' -a ~ ,...... c '-" ~w MEMORANDUM Office of City Manager TO: FROM: SUBJECT: DATE: Mayor and City Council Bill Lindley CIP planning January 16, 2004 During the January 20, 2004 Pre Council worksession, I will be asking you to identify a date to continue discussions on developing a multi year CIP program. Staff has worked very hard over the last several days pulling together information in response to you'r project selection from last week. This memo provides an opportunity to review available meeting dates with the Financial Advisor, give a brief recap of our current work in progress and for future work items to finalize the CIP. Prior to holding a bond election, the Council needs to, among other things, finalize the CIP projects, determine the structure of the ballot election date and develop an educational program. If schedules permit, I suggest beginning the next meeting by 5:30 pm to allow adequate opportunity for discussion. Meeting times available with the Financial Advisor include: .~:}fi,~.:?:\:,~E~;S.;'!;:~~\{~;;~1~:~~:'~ .;u.~~ ~~.: -::- ~:.o"_~'~~~~;~:::~~'~~~~~i ~ 1 ~~~::~~ ~f'~~~~.; ~~~:~:.~~~'; .; ~ ~. :,~f;~1;1i ~~Z'~,~ ;~'::~~~-\~i ~:.,~ ~:: ~~ As the Council proceeds with finalizing project selections for a CIP there are two main categories of funding sources. These include available cash and debt financing. The later category requires using the property tax base to fund the repayment of money over generally a twenty-year period. The first category offers an opportunity to use available cash comprising just over $2.2 million dollars. The sources of these funds are highlighted in the following chart: FUNDING SOURCE AMOUNT NOTES TIF - Fire Station Parkland Dedication Voluntary Park Fund $867,500 $997,840 $343,743 TIF boundary adjustment Committee recommendation needed Board recommendation needed Additionally, there is an opportLinity to offset some of the construction costs for sidewalks along SH26. The preliminary CIP project list contains $123,000 for related improvements for the Bransford Elementary School and Colleyville Elementary School. During the discussion on January 8, construction of these sidewalks was proposed for Year 1. However, since these sidewalks are tied to SH26, they were moved to Year 5 in the CIP, based on Council discussion. Staff is continuing to discuss with TxDOT the possibility of the State providing funding for these sidewalk sections that sever school facilities. We understand that there may be possible State funding for these types of sidewalks. If funding is received after bonds are sold, the Council may consider allocating the funds towards repayment of debt or construction of additional sidewalks in other parts of the city. Similarly, the Council opted to include the Cottonbelt Trail III for debt funding. During the last worksession, staff discussed that the Parks and Recreation Advisory Board and the CEDC have identified this project to be constructed with available City cash and a future State trail grant. The Council though wanted to ensure funding in case the grant was not realized. As you discussed last week, if the City does receive the trail grant, then the debt funding could be reallocated to other trail sections. Staff has assembled the selected capital projects into a preliminary five-year program based on your ranking. The draft CIP projects you have identified would require $39,576,447 in new bonds for project financing, based on a preliminary review. Planning for a five-year issuance period, you would issue on average $8,000,000 per year in tax-supported debt (as shown in the following summary chart). Proposed funding for a new Senior Center has been adjusted to reflect the Council commitment of $1,200,000. The funding allocation for a football facility is based on original cost estimates for improvements for Pleasant Run Park, Phase II. Construction and maintenance costs may need to be increased in the event that the facility is located instead to the Colleyville Elementary-Middle School campuses. This cost adjustment is based on the additional acreage provided. Based on any future decisions by the Council, construction and operational funding for a museum will need to be identified. Either a debt issue or allocation of available cash can be provided as a source of funding for construction. During your last meeting, there was varied discussion on construction not only a display area but also storage to facilitate a rotation of materials for viewing. It is suggested that the City interview the property owner to determine display and storage needs for the items anticipated to be donated. 2 DEBT CA TEGORY FINANCING 2004-05 2005-06 2006-07 2001-08 2008-09 Streets $27,620,507 $2,374,058 $3,798,829 $4,724,052 $5,951,306 $10,772,260 Sidewalks $ 634,067 $ 174,500 $ 0 $ 0 $ 0 $ 459,567 Facilities $ 4,183,000 $ 528,600 $1,827,200 $1,827,200 $ 0 $ 0 Equipment $ 417,170 $ 417,170 $ 0 $ 0 $ 0 $ 0 Parks $ 6,721,703 $ 775,000 $2,371,646 $1,498,001 $2,077,058 $ 0 Total: $39,576,447 $4,269,328 $7,997,675 $8,049,253 $8,028,362 $11,231,827 Recognizing the top project identified by the Parks and Recreation Advisory Board is the construction of a recreation center. Funding for this type of facility would range from approximately $7,000,000 to $13,000,000. During last weeks work session, the Council took into account Life Time Fitness' construction that is expected to open by the fall of 2004. While still vying for a City recreation center, the Council directed staff to discuss with the YMCA the possibility of joint City participation. Funding has not yet been allocated for either the overhead utility relocation or landscaping for the SH26 project in the preceding table, since you deferred this discussion to a later date. You previously discussed a cost of anywhere from seven to fifteen million dollars for the utility relocation (depending on the scope you determine). As discussed at an earlier CIP worksession, as a ~rule of thumb" we can anticipate an additional easement cost of anywhere from just over $1 million to $2.5 million. This cost is substantially lower than if we were required to purchase ROW (compliments to our engineering staff being able to negotiate this cost savings). The easement cost will be dependent on the scope of the project limits that you ultimately select. Your discussion regarding SH26 landscaping betterments to be funded by Colleyville has ranged generally from $2.5 to $3.1 million. Fortunately there would not be any additional ROW or easement costs for this project. There would be an additional $130,000 per year for ongoing maintenance for the landscaping. As a general rule, funding the combination of the utility relocation and landscaping would cost approximately $10.5 million on the low side to a high of around $20.5 million. A tax rate to support these additional debts would require roughly four cents on the low side to eight cents on the high end. As you can see from the preceding table, the inclusion of these two projects into a CIP will have an impact to the overall financing schedule and program. Projects that you finalize for inclusion in a property tax supported CIP will be included with the Utility Fund related projects and the other existing construction projects. Your previous direction has been to not consider any additional drainage projects for new funding pending completion of existing projects. It is . 3 still my goal to have a unified CIP representing all proposed and funded construction projects put together in a single five-year construction program. You will recall that, of the total $51,022,722 in the current outstanding debt, the City has $13,820,000 in direct property tax supported debt. This also provides an opportunity to consider issuing new debt for project funding. In comparison to our area cities, Grapevine has the highest debt portion of their tax rate at $0.24230 with Hurst having the lowest at $0.09700. Colleyville's debt tax rate for this fiscal year is $0.06040. The current tax rate will see a sizeable increase when the preliminary projects and SH26 projects are added. Even without the SH26 projects, the tax rate increases nearly three fold. Adding SH26 funding needs drives the tax rate even that much higher. As you proceed in finalizing project selection and considering calling a bond election, you may want to evaluate the fiscal sensitivity in the financing of a capital program in what the taxpayer feels comfortable with in accepting. Looking back over the last few years, our debt tax rate in 1997-98 was $0.1054. This decrease in the mill rate, compounded by the annualized growth in property values, provides an enviable debt to property valuation ratio of only 1.234%. As previously discussed, this is one of the features that supported the rating agencies to rate Colleyville with a AA+ credit. This level of bond rating for a city the size of Colleyville is unprecedented. Covering current costs, maintaining sufficient reseNes, and maintaining exacting debt ratios have earned this rating. In the coming years, there will be a strong potential that this rating will be adjusted to previous rankings as additional debt is assumed and financial ratios are modified. The important point will be for the Council to focus on the delivery of seNices and programs. The all ending decision on your proceeding with a bond program should not be primarily focused on maintaining the M+ rating but on the capital needs you feel important over the next several years. In discussing issuing tax supported debt, a couple of variables are assumed in projecting what the property tax implications are. First, $0.01 in property taxes would generate approximately $250,000 a year in additional revenues. This funding is able to generally support $2,500,000 in new debt. Also, no consideration has been given to the Council allocating more than the already identified $970,000 in available cash funding ($670,000 Fund Balance) for some of the smaller projects. In future discussions, the Council may want to address utilizing excess Fund Balance to offset any potential property tax increases. Also, we will want to discuss using this excess Fund Balance, in the early years of the CIP, to bridge debt issuances to manage contract letting requirements. Adjusting for the anticipated allocation of available funding from your discussions during the last worksession, the 'various projects require $39,576,447 in new debt. This would require a $0.15831 tax increase over a five-year period to fund 4 the annualized debt payments and a $0.04686 tax rate for related annual operational costs. CONSTRUCTION DEBT OPERA TlONS TOTAL TAX CATEGORY FINANCING TAX RATE TAX RATE RATE Total: . $.27,6?9,507 .. ~~~~,O~] $4:, 1 ~~JOOO .. $ 417070 $.~,721. 703 $39,576,447 $0.1105 ....... ....... $0.0025 --'",., .. -_. .. $0..0167 $0.0017 $0.0269 ..... ...... $0.1583 $0.0000 . ~.... n. '..... $0.0000 ...... ...... $0.0300 $0.0008 .. ,-. ..... ~9.01~1 $0.0469 $0.1105 ".-...'. ,.... . $0.0025 .$0.0467 .. $0:6025 '''--'. . ... ."- ..... .$O.q430 $0.2052 Streets Sidewalks Facilities Equipment Parks The Financial Advisor estimates that the City can issue approximately $6,300,000 in additional new debt without a tax rate increase. Initial indications by the Financial Advisor are that this may not require a restructuring of the outstanding debt to achieve this funding. This is based on a conservative approach of no property valuation growth. This supplemental $6.3 million in debt funding reduces the projected $0.1583 increase in debt related taxes by $0.0252. A unique feature in the Colleyville City Charter is Section 10.03, which provides: Any tax rate set per budget year shall not result in an ad valorem tax revenue increase greater then seven percent (7%) of the total ad valorem tax revenue collected in the proceeding budget unless authorized by the voters of the City at a special election. In past years, the City has been delayed in implementing CIP programs based on this provision. I have requested the City Attorney to opinion if ballot wording is specifically provided within the confines of the Charter has the voter then approved both the debt issuance and an increase above the 7% Charter proVISion. Initial discussions appear that if properly worded, this would comply with the Charter requirements. Additionally, I have asked the City Attorney to provide example language for your consideration. We would certainly want to fully inform the voter of the implication of such ballot wording. As you have a discussion with the City Attorney, it may be of interest to also discuss possible ballot language to address the anticipated $0.0469 tax needed to fund the operational component of several projects. The proposed Fire Station operating budget estimates an annual cost of $750,000 for staff and related expenses for an expanded station. Construction funding does include the cost for a ladder truck and related equipment (listed in the miscellaneous category.) The other projects anticipated to have an operational impact are related park projects and the Outdoor Warning System. 5 The City Secretary has discussed with Mr. Ed Esquivel (City Bond Counsel) on calling the date for a possible bond election. The following information is provided for consideration: . A bond election would be called separately from the General Election. . A bond election may be called February 16 through March 15. 2004. March 15 is the last day the election can be called if held May 15, 2004. . The Resolution calling the election must include the ballot language. . Early voting is April 28 through May 11, 2004. If a bond election were held, Mr. Esquivel would provide direction for the conduct of the bond election. As part of his services, the Bond Counsel will provide resolution, ballot language, publication notices, etc. Staff suggests that the City enter into a contract with Tarrant County to perform certain administrative duties for this special election. I applaud the time and efforts dedicated by you, since the beginning of this summer, in selecting capital projects you feel meet the needs of our residents. Over the past year, you have hosted various public meetings to garner public comments on a number of varying community issues. Keeping this tradition, you may desire to host an informational meeting to solicit public comment on the identified CIP projects. This input can be used by you to make any final consideration on the structure and what projects to include in the ballot propositions. Also, this may give an opportunity to identify key information to be developed as a part of an informational program during the election to assist the voters to understand the various projects. I would suggest that if you move forward with this meeting format that we . schedule the meeting at the Colleyville Center by late February. The room can be broken down into project category areas with you and staff available to answer questions. If time permits. any comments can be collected and forwarded prior to your making any final project selection. We can look into doing something similar with the city Website in collecting public comments. As you finalize the CIP. it will be helpful for you to have a subsequent meeting to discuss the informational phase of a bond election. A series of public meetings can be arranged with citizens, HOA's, civic-community groups, and the media to explain and answer questions for projects selected in the bond election. My experience is that some cities prepare informational pamphlets and videos to further enhance the public information. I suggest that you visit with your peer elected officials on ideas-initiatives they. feel have helped in their educational programs. Staff will be ready to offer suggestions at this meeting. 6 In summary, your next worksession will provide an opportunity for further staff direction. An agenda will be structured to allow you to review projects for possible modification and scheduling. Also, you may want to have discussion on public comment opportunities on the projects you are selecting. Lastly, it will be helpful to receive a direction as to when YQu would like to call a bond election. I look forward to your selecting a follow up meeting date Tuesday evening for a follow up meeting. Please feel free to give me a call should you have any question or need additional information as you proceed in working on this project. Attachments . C1P Debt Financing Schedule - Summary · CIP Debt Financing Schedule - Overview 7 CITY OF COLLEVILLE CI P Debt Financing Schedule - Summary ~. CONSTRUCTION PROPE,RTYTAX . . C~TEGORY PROJECT FINANCING D~aT BUDGEt TOTAL Streets Tara Subdivision $ 3,576,872 $ 1.4307 $ - $ 1.4307 Street Rehabilitiation (Like Material $ 7,284,219 $ 2.9137 $ - $ 2.9137 Church Street $ 688,941 $ 0.2756 $ - $ 0.2756 Glade Road $ 4,197,266 $ 1.6789 $ - $ 1.6789 Saddlebrook Subdivision $ 4,799,940 $ 1.9200 $ - $ 1.9200 John McCain $ 2,577,220 $ 1.0309 $ - $ 1.0309 Cheek Sparger $ 4,496,049 $ 1.7984 $ - $ 1.7984 Subtotal: $ 27,620,507 $ 11.0482 $ - $ 11.0482 Sidewalks Pleasant Run $ 174,500 $ 0.0698 $ - $ 0.069B State Highway 26 $ 219,067 $ 0.0876 $ - $ 0.OB76 Bransford Elementary $ 58,600 $ 0.0234 $ - $ 0.0234 Thompson Terrace $ 117,500 $ 0.0470 $ - $ 0.0470 Colleyville Elementry $ 64,400 $ 0.0258 $ - $ 0.0258 Subtotal: $ 634,067 $ 0.2536 $ - $ 0.2536 Facilities Central Fire Station $ 4,183,000 $ 1.6732 $ 3.000 $ 4.6732 Equipment Mobile AED Units $ - $ - $ - $ - Portable radios (Fire) $ - $ - $ - $ - Outdoor Warning System $ 289,000 $ 0.1156 $ 0.0800 $ 0.1956 Mobile Display Terminals (Police) $ - $ - $ - $ - Portable radios (Police) $ 128,170 $ 0.0513 $ - $ 0.0513 Subtotal: $ 417,170 $ 0.1669 $ 0.0800 $ 0.2469 Parks Senior Center $ 1,200,000 $ 0.4800 $ 0.2400 $ 0.7200 Sneed $ - $ - $ 0.1000 $ 0.1000 Football Facility $ 1,571,646 $ 0.6287 $ 0.4800 $ 1.1087 Tennis Courts $ - $ - $ - $ - ADA Park Enhancements $ - $ - $ - $ - McPherson Park $ 3,023,569 $ 1.2094 $ 0.7369 $ 1.9463 Cottonbelt Trail (Phase III) $ 926,488 $ 0.3706 $ 0.0494 $ 0.4200 Subtotal: $ 6,721,703 $ 2.6887 $ 1.6063 $ 4.2950 TOTAL: $ 39,576.447 $15.8306 $ 4.6863 $ 20.5169 .' "tl .. (,,)3:>;;1"8 mw~ 000;:) i:Jcn ~~~~.llllg ~~~g:;; ~ ....gmcDl 3. iJ~s.Ct~ ~ ~;l-~ ~ 6f 3 ~ ~ ~ !if .... CIl o 6- ~ 6' :. ~ .... ... Milt 4.l't """ ""..4o't .. ... ~ i .......-""'CJ ~-- -m:...:.... Ot(.,)1'>J (i~~~c;:j~8 i:l'=g:'8g~'8"o "'0<D00Cl08 tilt ""....,,""'..""~.. ... t; ~~~<O~ (II .-""'U'I00 -: ~~"8"S/"8 ..... I'\.) I\.J 0 C5 0 ..... ~.....""'.,...."'" ... ... u. .... ... t .... '" <oJ ~""-l (Q 0 NNN ~ '" <oJ ~"~"g; W'" '" 0. ::;! ~ '" fA....""iI.l...~..""" .. "irr.J. -oJ U "'.... .... ... '" '" 1::: "8 ' "8 .. 0 0 N o o "8 o .... .,.""'...""'......""''''' .... N 4D .w '" .... .... ~ "~ '" '" -.., ::;! g o ~, "g Cl 0 ..... ....,...,. "'" il't ... .. ... .. "0 ...... '--w ... U) -.....j N W CD w..... N .0'"-...1;"" UI 0.....0) Cool ..........,..... ..... ......... M........... .. N '0 .o.......~ N ""'-l a, N 01 ...., N ".. 1,., "O~N ~ g;::;!8; .. .,."".........M...... ... ... ;., ~ ... ... .... ..., ......,"" ... '" ~ ... } .. '" w ""....Jeo-ozz'C.nZf..,) ~~~j;)i;j>8 ~"~'g; ~'g WooCD Q) 0 ~(")<" I>>moC ~o~a "C'lliilll m .;1 ~ ~~ " c &. m .0 ~:ZO"tl~E. 00" c: 0 ;SO "t:I ~g;c.~",~ ~~a~~a !{~Rgj ~ ~. ~ 2. g' s: ~ -:gr;tca,,~ g [~.~~ :0 ~ ~~ (J) -=0 c: Q. ~ f,i' ~ - ..~.......""'.. .... ".. ~ CD <oJ "0 o o "'... w ~~g8g:N -~"~g-o,".~ 000880 .,.""iIt.."",." ... .... CD "g' :;;: o "0 o o c.n~m-'" O.-Q)Ni -~o -o\-(J'I lS888 ~ (")Q, ~ ;::;'" a iX' !!!. (J) i5: (")illlm~~ Q. Qlor-Qj ~ ~iiE;i' s.~ Q~:o '" =oa.cc- (I);:, ~::c ~~W~5 ~~~-;:, ~g~'" .;1 -< !a (")5"(Jj(;)(,,)CIl--i~ ~5%Kgi~1n ,.~~<bg.-CIl .g>p>~6'CIl~8: ~ 011 Si! DI ~::r_. '85.*0-~g.S. ~ ~ -~g' 8: jg, s: g ~. ? ~ ~ <b 3: Ol s- :0. .. -=:; (Jj c g ~ ........MoM..-.""'... w Ot1lN.................,(,.:II bW"m:.....UI-~.""tn ......0)100 CO""" ONOIU)- ....01 ~~-~.~-~-g~~ COACDOCDQCON ... if' "" .... '" .. .. ~ '" :..'" "'_CD 0"'''' .~ CD -..... , ",~g w;., o ~ w~ :""0 '" '" "'lD ;g o .... m 0' .... "'0 n:U 00 en.... ....m o .... .,,~ c~ ~t Qr- .m -...,- "II ~o zm 011I z.... Q' >-~ !~ 00 wN "'N 0>0. .... CD "'... .8~ "", N CD '0 .... w """.."............. -..., o o "0 o o .. ~ ~N ~~ ........ 00 '" '" '" ~ ""'....."'~..., N o o "0 8 ...~ ~ N _""'-I.f>> ::j~ 00 N CD lD ~ M""...."''''''.. ~....-M...... ~....tl'lI.........., "'" M.........,.... .. .. .. .... "..~zp.,,)zz ~~>~);); ~"~ g 00 0 -n c :0 0- III Ol .. ~ ."CO"T1-n c: - t: c: &.::;;5.5- tDCllJttI ~~~~ ;! ::1:0 lIS 2~ (Jj c g Sl. ~ ...""'.....i/It....""" CI -. N.... :;.~~g;~~ .0....0'"!1!.0~ 888;sgC!:j .. ..,.""'i^......... o 0 ic -co ... w w w .. ""'".,., "".... .... .. .~ .. w "8 o 0> ...... t-.,l...... ~~::jg;iD~ 8.~~"~":;:"g: -.1000......0 .. ~..-4,jIt...,4lItil"l '" N '" b> o o .... .. 0. 8 .. "-"-M"'il't~~ CD N .... -..., 8 .. ""till.,.......... "CD N .... -..., o o .. ""'.............. .. ........,..,...""f,It .. N ~~~g:~ 8;:""g:~"g , ....800.... .... ... ..,....." ...... !.. '" "i '" N- ~~~g;iD~ 8~~~"5l~ ......000"""'0 -4.4.. ~ .,..~...... '" .....,....""........ ......(Ml -11.' ... <n ....... -..... en N '" ~8:j:g~g:~(;j "lSi:":::l~;"~"~"~ ....lDOO~~lDN ...................~ .... ... "", o o N -.., .... .. '0 '" '" .,.....,...,..,......... ... -... :.... (,.)(J)Ntn o .....Q)-Q) CJl) f\.)Q:)....(,o) ~ "pt ~ "8 "pt to c;:D.....(J'lU\ .......""'.....Wt't..... .. -..... '" ... "0 '" N "'''' '" .. <oJ '" 'f.,,)...... I o~ CD'" ........""""".....'-'t '" "lD ~ -... g '" ... 1I:"w~ "g: .....C>>N W '.. "S!...... I a .. ... .... '" '" w .......,............"... O....f',.)p...) ......,:,.P.,)-.... jj~:il~ ~.~"::l-.., 0",,,,81 .................~""" '" .........N...... .......w .m:..",.""",,".....(J)N1.n ~8:j:g~g:~(;j -..,,'~"~~-~.~~~ ~COOOU'l-"""N ~-i <b :n ::I." i~ ~E' mal <:;-r- It .. _6- "In It .. .. .'Ii' "0 en " (")~ Ol .. -0::1. ""3 i!.lD :>:IS- 8(;, ~ i .;1- ,,-n <b It m '" no =o~ ~o :;,." S" 0 ~ 0 g. F <om Ul< g.- lD I Q.' em (jj o ~ < iij' :e ! '" N 8~ ~z c > r- .." ..- i~ oc'l ....z ~~ m 8~ ....:u g~ m -~ en ~ b ... ~ N o ~ " .. 8 '" ~ ft' , I . h ,0 CIte! o'z Co :u_ nz mQ CITY OF COLLEYVILLE PARKS AND RECREATION Meeting 3/1/04 Agenda # 4 Department: Parks and Recreation Subject: Discussion and Consideration of Appointment of Representatives to serve on Sub-Committees Staff would like to request that members of the Parks and Recreation Advisory Board be appointed to serve on various park planning committees. Park Land Dedication Committee - One opening Sidewalk / Trail Committee - One opening ACTION TO BE TAKEN D Discussion Only D Procedural Change f2?J Possible City Council Policy Recommendation D Information Only Page Lof 1 PARKS AND RECREATION ADVISORY BOARD SUB-COMMITEES Page 1 of 2 Park Land Dedication Committee Connie Hampton 5804 Plesant Run Rd Colleyville, TX 76034 H: 817.281.5965 conhampton1 ((i)yahoo.com Term Expires: 12/05 Gil Turner 2403 Highland Dr Colleyville, TX 76034 0: 817.868.7000 H: 817.424.5305 mtisw@attbbs.com Terrn Expires: 12/03 Bransford Park Master Plan Pete Riis 6902 Upland Dr Colleyville, TX 76034 W: 817.352.6530 H: 817.329.5220 F: 817.421.6843 pkriis((i)yahoo.com Term Expires 12/05 Vince Rosen 1313 Chatsworth Court East Colleyville, TX 76034 W: 817.307.0583 H: 817.577.4862 F: 817.788.1767 vince@rosenhome.com Terrn Expires: 12/04 Sponsorship and Donation Policies For City Parks Chuck Thomas 6603 Charleston Drive Colleyville, TX 76034 0: 817.421.6451 H: 817.421.6451 thornas12@qte.net Term Expires: 12/04 Tree Board Peter O'Brien 3104 St. Albans Circle Colleyville, TX 76034 H: 817.355.9575 F: 817.283.3692 obrien999((i)comcast. net Term Expires: 12/04 Chuck Thomas 6603 Charleston Drive Colleyville, TX 76034 0: 817.421.6451 H: 817.421.6451 thomas12((i)qte.net Term Expires: 12/04 Pete Riis 6902 Upland Dr Colleyville, TX 76034 W: 817.352.6530 H: 817.329.5220 F: 817.421.6843 pkriis((i)yahoo.com Term Expires 12/05 Pleasant Run Master Plan Committee Chuck Thomas 6603 Charleston Drive Colleyville, TX 76034 0: 817.421.6451 H: 817.421.6451 thomas 12((i)qte.net Term Expires: 12/04 PARKS AND RECREATION ADVISORY BOARD SUB-COMMITEES Page 2 of 2 Sneed Property Committee Bob Leininger 5406 Janet Lane Colleyville, TX 76034 W: 972.856.5771 H: 817.498.2030 F: 972.856.8366 bob.leininqer@juno.com Term Expires: 12/05 Chuck Thomas 6603 Charleston Drive Colleyville, TX 76034 0: 817.421.6451 H: 817.421.6451 thomas12@qte.net Term Expires: 12/04 Sidewalk / Trail Committee Vince Rosen 1313 Chatsworth Court East Colleyville, TX 76034 H: 817.577.4863 0: 817.307.0563 F: 817.788.1767 vince@rosenhome.com Term Expires 12/04 VACANT CITY OF COLLEYVILLE PARKS AND RECREATION Meeting 3/1/04 Agenda # 5 Department: Parks and Recreation Subject: Athletic, Tennis and Seniors' Report I. Recreation A. On February 6, the inaugural Cinderella Ball was held with 30 couples In attendance. B. On February 19, approximately 60 people attended the Masterworks program of the Seems to Be Players production of Tom Sawyer. C. Twelve volunteers assisted the department in the special events during the month of February. The National Charity league began providing volunteers for our events. II. Tennis A. During the month of January, 39 tennis players participated in group or private lessons at Colleyville City Park. III. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Center. They had 158 participants enjoy the January luncheons. B. Staff is in the process of scheduling a senior center tour for the senior group. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information Only Page Lof 1 - I February Recreation Classes Participants Revenue Adult Enrichment 1 5 $200 Youth Development 3 13 $500 Tennis 2 39 $1,903 Athletic ProQrams 0 0 $0 Senior Adults 8 289 66 Special Events 3 135 NA Reservations 9 NA $74 Volunteers 12 19 hours NA Totals 26 481 $2,743 1 COLLEYVILLE ~ds on motoli scooters banned from city streets Children on motorized '1" ,scooters will be banned from , Colleyville streets, the City \ ' . . Wednesday, February 4, 2004 Council decided Tuesday. The council voted 3-2 to prohibit children younger than 18Jtom :riding on streets and .to require them to wear hel- mets when riding on sidewalks arid in other approved areas: No one will be allowed to ' ride the scooters at night,the council decided.. ' , Violators could be filled up to $500 for ridllg on streets and up to $50 for not wearing a herrnet. , "If we prevent one accident, one death, it's worth it," Coun- cilmanMark Skinner said before the vote. Others said the law is too restriCtive. . . "Whether we pass this ordi- :.nanceor not, there are chil- dren who are going to be hurt on scooters in colleyville," Councilman Jon Ayers said. Currently the' city barts motorized vehicies,including scooters, in' city parks. In two weeks, the council may con-' sider an ordinance that would" allow scooters in parks. - Ellen Schroeder 1 Star-Telegram I Wednesday, February 18, 2004 . . COLLEYVILLE -Tales .. . of.'Tom'Sawyer, including. . the story of thewliite- . . washed fence, will1Jepr~- . sented at 7 p.m.. Thursday at the Colleyville Center, 5301 Riverwalk Drjve~' The Seem-To-BePlay~rs, . a profession~ troup~ based in Lawrence, Kan., will per- form the show based on the.. writings of MatkTwain.. The play is geared toward a . fainily aud~-enceanddeals with' issues such as peer pressure, honesty and bul- ' lying. ,. . , The.show is free. Call , ,. (817) 283-3406. - The Courier, Friday, January 3<1-, 2004 . .. Feb. .6.~:ClfidereIla Ball at the Colleyvill~Center, 5301 River- WalkD~iv~. Light refreshments, ....indo aDI to lead dances and games,,:SfuJitedspace. Sign up at ColleyVil1e Parks and Recreation, 51 09B:binsfbrdRQad, . or call "S i.7;'503~1180; $25,per couple " .., .and . $1 O;Per additionaldaughter. . . ,~ Council cuts city I wish~list projects .ljll~"11'11!"'~lh. ~~ris~~~~t7:,~or uni:lertaklnl1Slin Corleyvill~ could be put before voters as ea"rly as Sept~mber. . T S'unday,Februaryl, 2~04ISt~~-Tel~g~am, ' By ~ SCHROEDER STAA-T!l[Gl'IANS1AF'WIlITElt CoUeyvi11e leaders have whittled a $100 inillion Wish list down to about $40.J:Dillion in potentiai projects b;:J be built. over: the neXt fiv~ years, begin- ning the ne~ major phase of construc- . tiaD in die dty. , A bond'e1ection to let voters decide whichllrojects to pay {or could be held as C~bcil ear)y as September, meetinq. city leaders have .Capital "decided. City Council improvemen~s m"erJ;1bers plan to hash meeting of OU~ more details. the Colleyville including . funding City Council. options,3t a meeting . 5:30 p.m. Feb. Feb.ll. 11, City Hall, The moslrecc"Dt .100 Main St., wish list of c~pital ~~I~~;~~nO{e, improv~ment projects includes $30 million' ~ for str~et- improve-' " . .~e:~'f"~~$s~:~l'~~_,. " ;~:~j~~~.i~t~~~ ~~:~ , ,,'.'" jecrs mclude $645,000 ' ' for: sidewalk improve- ' . ":ments'-ana"~-fdr' "I emergeocy e'~lpment. " , Counell members 'HENDLER . have also discussed thi' '., 'Po.','ibilitYO,fb,u,'Ying, . ,utility lin~s along eoJ-. leyville Bouleva...rd (Texas 26), at an esti- mated cost of $7 mn~ .. lion ; Issuing debt eouid. - , mean a possible prop- , ' ,erty tax increase for SKINNER resid~nts, and council ;;;., ::b,W,e~ Seth:~~ ~t~;,:1 lire willing to shoulder ' the cost., . ~R~sidents, I hope, . would want the ability . to sbape our prjorities , , for the future," Coun- , cilman Rich Hendler' AYERS said, "What 'we have . .done is look at the dty and trY t,o,_ With st.a1f's input, put the wish list together and then cate those across the' board to s~ what are the moSt pr~g n~ds for the city." Council ~embers say 'str~et :rovements is one ofth~ top-priori- "We Qe~d to address th~ condition of our, roads in oui dty.~ we 'need to . Moll! OQ CONS'I'RUCl10N aD llBB I I ; i I :1 , , , , CONSTRUCTION, Continued from lBB '.. ,_,' I .. '.. -, / addle ss the' ability to move ed,if voters approve;' our citiZens in and out of our, '''I think if. the citizens city without damaging their, ,believe they aregettmg i;t bang vehiCles,': Councilma.n Mark for their buck. some of them' Skinner said. "We're kind of would not tnindanomiilaltax: behind the eigl;l.t ballin keep:.. iJlcrease," Councilman Jon ilig .our roads in good repair."" Ayers said. ," Colleyville pride~ itself on O~e project has ~en havirigalow property t~rate pulled from: the catntaL ,Of 34.74 cents per$~OOof improvement plan and put,on assessedva1ue.But~omesaid the fast track. The counci,l: a tax increase might 'be 'need-' recentlyapP1:'ovec:l spending' $378,069 for constructi.on of tw.o lighted praf;titefields - one for ,softball and the other / for baseball':"'::" at Sneed Park. The Colleyvi1le ,Basebap. ..t\SSo- dation ,pledged $.75,000 f.or the, project, and iheCoUeyville - Girls Soft,ball Association, colninitted $20;000. '. Other'proj~Cts an,thewish list co.uld be paid for with $2.2 tnilU6n' fu: 'avail~ble. cash from a $6'nll:lli6n.fundbalance orvarlotis' p<frI4 revenues, City Mana.geiB,ill qp:dley said.' . ONLINE: ww~;c~lIeyviUe.co~ ',' ',' ,; Ellen Sc~roeder.'(811) 685-3815, esctiroed~r@star;telel}ram.com ' CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 3/1/04 Agenda # 6 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTON BEL T TRAIL Project Description: Consultant: Contractor: Status: Substantial Completion: Construction of the of Cottonbelt Trail Mesa Design Group ACC, Inc. Contracts being signed Fall 2003 COTTONBEL T TRAIL. PHASE II Project Description: Consultant Contractor: Status: Design of Cottonbelt Trail Phase II Halff Associates, Inc. N/A Substantial Completion: Spring 2003 Reviewing proposal ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information Only Page Lof 2 Park Operations and Capital Improvement Status Report March 1, 2004 Page 2 of 2 SNEED PROPERTY Project Description: Consultant Contractor: Status: Substantial Completion: Construction of practice baseball and softball field Newman, Jackson, Bieberstein Landscape Architecture N/A YSA Cost Estimates Spring 2005 CITY COUNCIL ACTION In February, City Council approved waivers for the Colleyville Girl's Softball Association and Colleyville Baseball Association to utilize City Park game fields for practices. The Parks and Recreation Advisory Board Bylaws and Scooter Ordinances were held for the first reading and public hearing. The tree donation was approved. During Pre Council, staff gave a presentation for discussion and review of the cost estimates for the old City Hall for Senior Citizen Programs. Staff will provide an update of these items. COLLEYVILLE CHAMBER LEADERSHIP CLASS The Colleyville Chamber Leadership Class raised monies to renovate the Nature Center playground access points. Staff will be moving forward to City Council with this funding in addition to funding from the Voluntary Park Fund account to make the improvements.