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HomeMy WebLinkAboutCity Council-Minutes-9/16/2014 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, September 16, 2014 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Discussion and update on City communication and marketing activities PC-2 Presentation and discussion of fees and charges PC-3 Presentation and discussion of credit card acceptance and fees PC-4 Discussion of the September 16, 2014, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 – Legal - Consultation with attorney regarding the Municipal Court Judge contract and status Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City of Colleyville Page 1 City Council Agenda September 16, 2014 RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Dale Molden, First Baptist Church Colleyville PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-14-3779 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation recognizing Constitution Week, September 17-23, 2014 - Mary Alice Stam, Chapter Regent, Daughters of the American Revolution, Captain Nathanial Mills Chapter In recognition of Colleyville's featured business - McDonald's, Tyrous Ingram, owner, 5609 Colleyville Boulevard - Mayor David Kelly and Economic Development Director Marty Wieder Recognition of employees' years of service 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-14-3780 4a Approval of the minutes of the regular City Council meeting of September 2, 2014 4b Approval to award a janitorial services contract to Oriental Building Services, Inc., acting as a primary vendor through the City of Arlington Interlocal Agreement, in an amount not to exceed $132,550.88, and authorize the city manager to execute the contract, subject to the approval of funding in the Fiscal Year 2015 (FY 2015) budget 4c Approval of Service Agreements between the City of Colleyville and Trane Service Group, through the Texas Cooperative Purchasing Network (TCPN), to provide for year four of a five year agreement for the inspection, maintenance, and repair of the HVAC systems in the Colleyville City Hall, Colleyville Public City of Colleyville Page 2 City Council Agenda September 16, 2014 Library, and Colleyville Justice Center, in an amount not to exceed $63,577.84, and authorize the city manager to execute the agreements, subject to approval of funding in the Fiscal Year 2015 (FY 2015) budget 4d Approval to extend an ongoing annual agreement with Autobahn Motor Cars to sponsor the loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer 4e Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Jackson Road, from the bridge over Little Bear Creek to just south of Glade Road, and authorize the city manager to execute the agreement, subject to approval of funding in the Fiscal Year 2015 (FY 2015) budget 4f Approval to renew the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $140,513.96, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2015 (FY 2015) budget 4g Approval of a contract renewal for the Horticultural Grounds Maintenance Contract to the Lawn Firm, in an amount not to exceed $147,189, and authorize the city manager to execute the contract, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2015 (FY 2015) budget 4h Approval of a contract with AquaGreen Global, LLC, for City Park landscape and amenity improvements, in an amount not to exceed $254,747.90, and authorize the city manager to execute the contract 4i Approval of an Interlocal Agreement between the City of Colleyville and the City of Euless regarding access to and use of Heritage Avenue 5. ORDINANCE(S) CONTINUED: READING AND PUBLIC HEARING 5a Ordinance O-14-1923 Approval to amend the City of Colleyville Code of Ordinances, Chapter 14-Animals, repealing in its entirety, Ordinance O-10- 1787; amending Chapter 102 - Vehicles For Hire, by adding Sec. 102-31 - Commercial Horse Drawn Carriages City of Colleyville Page 3 City Council Agenda September 16, 2014 5b Ordinance O-14-1927 Consideration of a zoning change from the R-20-Single Family Residential zoning district to the PUD-C-Planned Unit Development Commercial zoning district on 1.36 acres of Lots 1 and 2, Block 1, of the Sunrise Terrace Addition, located at 1105 Glade Road, Case ZC14-009 5c Ordinance O-14-1926 Request for approval of an amendment to the Future Land Use Map of the Colleyville Master Plan for Lots 1 and 2, Block 1, of the Sunrise Terrace Addition located at 1105 Glade Road, from a Single Family Residential to an Office Land Use Designation, Case GC14-014 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-14-1928 Amending Ordinance O-13-1882 relating to the Fiscal Year 2014 budget 6b Ordinance O-14-1929 Adoption of the proposed Fiscal Year 2015 (FY 2015) budget 6c Ordinance O-14-1930 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2015 (FY 2015) 6d Ordinance O-14-1931 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2015 (FY 2015) Budget 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-14-1932 Approval of amendments to Chapter 7 - Sign Regulations, Section 7-190 (H) - Political Signs of the Land Development Code 7b Ordinance O-14-1933 Approval of amendments to Chapter 5 - Tree Preservation of the Land Development Code City of Colleyville Page 4 City Council Agenda September 16, 2014 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-14-3781 Adoption of the Fiscal Year 2015 to 2019 (FY 2015-2019) Capital Improvement Program (CIP) 8b Resolution R-14-3782 Consideration of appointments to the Historical Preservation Committee 8c Resolution R-14-3783 Consideration of appointments to the Library Board 8d Resolution R-14-3784 Consideration of appointments to the Metroport Teen Court Advisory Board 8e Resolution R-14-3785 Consideration of appointments to the Planning and Zoning Commission 8f Resolution R-14-3786 Consideration of appointments to the Senior Center Advisory Committee 8g Resolution R-14-3787 Consideration of appointments to the Zoning Board of Adjustment 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 10. REPORTS Planning and Zoning Commission Meeting Minutes - July 14, 2014 Planning and Zoning Commission Meeting Minutes - August 11, 2014 Zoning Board of Adjustment Meeting Minutes - June 10, 2014 Monthly Financial Report – August 2014 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 16, 2014 - READING AND PUBLIC HEARING - RESOLUTION R-14-3788 12. ADJOURNMENT City of Colleyville Page 5 City Council Agenda September 16, 2014 I hereby certify this agenda was posted on City Hall bulletin boards Friday, September 12, 2014, by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 6 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 16, 2014 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on September 16, 2014, at 5:33 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley PC-1 Discussion and update on City communication and marketing activities Communications and Marketing Director Mona Gandy presented this item and briefed the City Council. Mayor Kelly questioned staff regarding if the analytics represent a new user. Director Gandy replied there is about a 50-50 split between new users and returning users. Councilmember Putnam questioned staff regarding if a user is an IP address. Director Gandy replied she does not know how it is measured, but every visit is a user. Mayor Pro Tem Taylor questioned staff regarding if there is a way to monitor and track the users. Director Gandy replied not through Google Analytics; however, other software is available, which are paid programs. Mayor Pro Tem Taylor questioned staff regarding if the IP address is generic, so that no one would necessarily know who that person is. Director Gandy replied it can capture geographic information, but not a specific area. Councilmember Mogged questioned staff regarding if the number of sessions represents the number of people hitting the website. Director Gandy replied the sessions represent the visit to the site, not the page views. She added the page views are monitored separately. City of Colleyville Page 1 City Council Minutes September 16, 2014 Councilmember Mogged stated the users must be unique. Director Gandy explained it may not be unique IP addresses, rather unique visitors. Mayor Kelly questioned staff regarding if Google definitions could be provided to City Council later. Director Gandy replied yes. Mayor Kelly stated it may be beneficial to see what the territorial analytics represent. Director Gandy added Economic Development does use this information. Mayor Pro Tem Taylor questioned staff regarding if the Colleyville E-Communicator is distributed to a registered email. Director Gandy replied this is distributed to subscribers. Councilmember Hart stated those are unique email addresses. Director Gandy concurred. Councilmember Putnam questioned staff regarding how people know about this. Director Gandy replied it is sent out through the City’s newsletter and Facebook page. Mayor Pro Tem Taylor stated those people who have said they want it. Director Gandy replied yes Mayor Pro Tem Taylor stated he would like it named, Colleyville E-News rather than City E-News. Councilmember Putnam questioned staff regarding if Colleyville CloseBuy could be tied into the Mobile App. Director Gandy replied it is. Councilmember Putnam questioned staff regarding why the City E-Newsletter is hard to find on the website. Director Gandy replied she will add a “button” on the front page for the newsletter for easy access. Councilmember Putnam questioned staff regarding if money is spent to promote Facebook. Director Gandy replied no. Councilmember Putnam questioned staff regarding why the meetings are not promoted on social media. Director Gandy replied staff could, but once we start something, from a communications stand point, we have to sustain doing it. Mayor Pro Tem Taylor stated we should be more aggressive with social media. Director Gandy replied staff can certainly take a look at that, but it is something City of Colleyville Page 2 City Council Minutes September 16, 2014 that has to be managed. She stated staff will make a much more concerted effort to ensure all media avenues are being used. Mayor Kelly questioned staff regarding the cable usage and if people are moving away from it. Director Gandy replied it is proprietary. Councilmember Putnam stated Time Warner should not have any cable competition. Mayor Kelly stated the municipal channels are not covered on Direct TV or Verizon. Director Gandy explained the Round Rock, Texas area cable viewership had dropped 40 percent. Mayor Pro Tem Taylor suggested hot links to be available as social media is expanded. Councilmember Hart questioned if the City website or meetings will be linked to the mobile app. Director Gandy replied there will be links to specific projects, such as Glade Road and SH26, since those projects are individual websites. She added the City information will also be responsive from the website. Councilmember Putnam questioned if it was the advertising or the offerings that received no attraction for Colleyville CloseBuy. Director Gandy replied there were several things that created issues. Mayor Pro Tem Taylor stated the ads just do not pique an interest from a Colleyville perspective, especially since the ads are so well done, that you have no idea it is in Colleyville. Councilmember Wollin stated being placed in Community Impact is a good location, since it is a local magazine that people tend to keep and look at over and over again. Councilmember Hart questioned staff regarding if it goes to every household. Director Gandy replied yes, and it is free. Councilmember Wollin stated the Community Impact goes to Colleyville, Grapevine, and Southlake, but when the market study was done, a lot of people come from the south, Bedford and Hurst. She then questioned staff regarding how those are managed. Director Gandy replied she thought the same thing, but when departments were asked, such as Parks, the majority come from Grapevine. Councilmember Short questioned staff regarding if the database of email addresses are being used for any other items. Director Gandy replied the hard copy of the newsletter is distributed. City of Colleyville Page 3 City Council Minutes September 16, 2014 Councilmember Short questioned staff regarding if the email addresses are captured when signing up for other things. Director Gandy replied staff will ask for their email so that other items can be distributed. She stated we want the citizens to be comfortable with giving out their email address. Councilmember Short questioned staff regarding if an email address is provided with the Library card. Library and Recreation Director Mary Rodne replied yes. Mayor Pro Tem Taylor stated there has to be a way to categorize items on the website to create hot buttons. PC-2 Presentation and discussion of fees and charges Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Councilmember Mogged questioned staff regarding if one plan review is completed as part of the fee, but there is no fee for further review. Manager Lothery replied correct, and the proposed fee is to recover those costs for the additional review. Councilmember Short questioned staff regarding what the two and three percent represent. Manager Lothery replied construction value. Councilmember Short questioned staff regarding if the County charges an additional fee for easement filings. Manager Lothery replied yes, and this increase will better help recover the County’s cost. Mayor Kelly questioned staff regarding the number of pages that are usually filed with the County. Manager Lothery replied at least five pages, sometimes more. Mayor Kelly stated if we know how much the County is going to charge, per page, then the cost can be passed on to the applicant. Manager Lothery stated the fee could be structured to capture those costs and not have to be amended periodically. Councilmember Mogged stated it then becomes transparent that the fee is to cover the County fee. Councilmember Putnam questioned staff regarding why the water tap fees have remained so low for so long. Public Works Director Bob Lowry replied not knowing for sure. Councilmember Hart stated it is good to update it now. City of Colleyville Page 4 City Council Minutes September 16, 2014 Councilmember Mogged questioned staff regarding why the cost recovery is not more closely representative of the average fee. Director Lowry replied the fees would have to go up every year in order to recover the total costs. Councilmember Mogged suggested rounding the fee up some in order to come closer to the actual cost of recovery. Manager Lothery asked if $1,050 (1” tap fee), and $1,400 (2” tap fee) would be sufficient. Mayor Kelly questioned staff regarding if the costs go up each year. Director Lowry replied yes, due to inflationary costs. Mayor Kelly suggested the actual costs may need to be reviewed every year, otherwise, the fee schedule has to be amended. Director Lowry stated it would more likely be a year behind. Manager Lothery explained these fees can be reviewed every year with the other service fees. Councilmember Putnam stated it is being tracked now, as in the past it was not. Councilmember Mogged questioned staff regarding how many times a year is the fee charged. City Manager Jennifer Fadden replied these fees are assessed with each new building and new home. Councilmember Mogged suggested the fees to be at $1,100 and $1,400 for this coming year, and every year after the fees are to be reviewed. Councilmember Short questioned staff regarding the impact fee. Director Lowry replied the impact fee is the demand on the system and nothing to do with the tap fee. Mayor Pro Tem Taylor stated not knowing this fee ever being brought forward. Councilmember Hart concurred. Director Lowry replied it has been in place for many years. Mayor Kelly asked City Council if they are good with the suggested $1,100 and $1,400 water tap fee. Councilmembers concurred, especially since it keeps Colleyville competitive. Councilmember Hart questioned staff regarding why Bedford charges so much more for a two inch tap. Director Lowry replied most residential taps are less than one inch; therefore, he suspects that every city calculates a little differently. Mayor Pro Tem Taylor stated there seems to be a larger gap between the one inch and two inch fee, especially in comparison to the other cities; why is it only a City of Colleyville Page 5 City Council Minutes September 16, 2014 $300 difference for Colleyville? Director Lowry replied Colleyville charges the market in the meter, and it covers the cost. Mayor Pro Taylor questioned staff regarding why this is being presented tonight, when the budget is actually being considered for adoption for tonight. Manager Lothery stated this item was previously scheduled, but it has been bumped to tonight. She stated in the future, these items will be addressed before budget adoption. Councilmember Short questioned staff regarding if the one and two inch taps are the only option. Director Lowry replied these account for 99 percent of the water taps. Councilmember Hart questioned staff regarding why after-hours is available for the reconnection of water. City Manager Jennifer Fadden replied it is available for those persons who return home from work to find out their water is turned off. Mayor Kelly questioned staff regarding what the equipment cost encompasses. City Manager Jennifer Fadden replied the use of the vehicle and the standard fuel rate. Councilmember Putnam questioned staff regarding why Southlake is so low, especially since they are not looking for cost recovery. Councilmember Mogged stated there may be a hardship level for their citizens. Mayor Kelly added Southlake may subsidize those costs. Mayor Pro Tem Taylor stated we do not need to be dipping into the property taxes for subsidizing these costs. Councilmember Mogged questioned staff regarding how many reconnections are taking place each year. Manager Lothery replied 435 for non-payment in 2013, and 213 year to date for 2014. Councilmember Mogged stated the dollar amount is relatively minor compared to the water tap fee discussion. Manager Lothery stated the majority of the reconnections are done during business hours, and normally there are two to three after-hours reconnections per month. Councilmember Putnam questioned staff regarding if this is strictly for delinquent accounts. Manager Lothery concurred. Councilmember Short questioned staff regarding if the customer is given the option of waiting until the next day. Director Lowry replied staff takes care of it immediately, since it can be considered a health risk. City of Colleyville Page 6 City Council Minutes September 16, 2014 Councilmember Hart questioned staff regarding if there are smart valves available to be done electronically. City Manager Jennifer Fadden replied yes, but at a considerable cost, and the return on investment is about 20 years. Councilmember Putnam stated fees, in which staff is not clear on the purpose of what it would apply to, should be eliminated. Councilmember Mogged questioned staff regarding if the fire alarm system fees are for commercial installation. Manager Lothery replied commercial installation, and one time for expansion. Councilmember Mogged questioned staff regarding what is causing the fees to be increased. Fire Chief Brian Riley replied the fees have not been increased since 2010, and there has been an increase in inspections and demand. Manager Lothery stated the expanded tier system helps appropriately charge for each case. Councilmember Putnam questioned staff regarding the frequency of the after-built inspections. Chief Riley replied for the one time expansion. City Manager Jennifer Fadden added prior to the issuance of a certificate of occupancy. Councilmember Mogged questioned staff regarding what is the cost recovery, before any changes are made, relative to the resident and non-resident fees for athletic field use. City Manager Jennifer Fadden stated it is about 10 percent of the cost to maintain our athletic fields. Councilmember Hart questioned staff regarding if the McPherson Park Pavilion is used more. City Manager Jennifer Fadden replied yes. PC-3 Presentation and discussion of credit card acceptance and fees Finance Manager Karen Hines presented this item and briefed the City Council. Mayor Pro Tem Taylor questioned staff regarding if all daily items, citywide, are available to make a credit card payment. Manager Hines replied yes. City Manager Jennifer Fadden explained that Colleyville Center can be paid online after the booking contract is in place; utility billing; Library, building permits; and municipal court. Mayor Pro Tem Taylor stated we should not be subsidizing anything, these are a matter of a transaction cost for a matter of convenience. Manager Hines replied the $34,734 covers the fees. Mayor Kelly stated the highest fee to charge is four percent, and currently the City is charging four percent. City of Colleyville Page 7 City Council Minutes September 16, 2014 Mayor Pro Tem Taylor questioned staff regarding if we get charged for the transaction through the service provider. Manager Hines replied it depends on the location and which software is used. Councilmember Mogged questioned staff regarding if we charged fees for processing checks. Manager Hines replied we have not experienced anything like that. Councilmember Hart questioned staff regarding if advertising has been done for the option to pay electronically. Manager Hines replied information was provided on the website, when it was first offered. Mayor Pro Tem Taylor expressed his appreciation for staff and their efforts to bring forward these systems. Councilmember Short questioned staff regarding if there is an advantage to encourage credit card usage versus check or cash. Manager Hines replied there are fees associated with both, like normal bank fees and depository services. She stated we try and stay competitive. Councilmember Short questioned staff regarding if four percent is enough to push a credit card user away. Manager Hines replied there are some who choose not to use their credit card because of this fee; however, we ensure the customer knows that there is a fee. She explained that Finance analyzes these fees every year to ensure we are not taking more in than necessary. PC-4 Discussion of the September 16, 2014, City Council regular agenda items Mayor Kelly explained for agenda items 5b and 5c, the applicant has requested a continuance to the October 21, 2014 meeting. Mayor Kelly explained for agenda item 6c there is specific required language to be made for the motion, and he is willing to handle that motion. Councilmember Wollin questioned staff regarding what is included in the rehab portion for the median at Church Street, agenda item 4g. City Manager Jennifer Fadden explained staff has recently asked the landscape architect to design the median since the previous owner of the Town Center development, has been responsible for that median; however, with the new ownership, there are no documents in which to hold that owner responsible for that median. Councilmember Wollin stated she would like to see more details regarding the landscape and amenity improvements for City Park, agenda item 4h. Parks Manager James Hubbard replied he would be happy to provide the engineering plans. Councilmember Wollin stated she expected more details to be provided. City of Colleyville Page 8 City Council Minutes September 16, 2014 City Manager Jennifer Fadden explained the information could be provided, but it would not be available for tonight, and that this item could be delayed so that the plans can be seen beforehand. Councilmember Wollin stated she would like that. Councilmember Wollin questioned staff regarding agenda item 4i, relative to the gas well site. City Manager Jennifer Fadden explained that the location and the topography of the pad site prohibit access to the pad site to the south of the property. City Attorney Matthew Boyle stated the City, through the road repair remediation agreement, has the ability to control, and they are not allowed use of the road without our permission, and we can condition our permission upon reasonable conditions. Councilmember Wollin questioned staff regarding if other restrictions can be outlined like truck condition (no emissions), and timing, and traffic control. City Attorney Matthew Boyle replied the City can dictate the truck route and the times during the day, and road repair. Councilmember Wollin stated she does not want our personnel to be involved with traffic control. Mayor Pro Tem Taylor stated based on this request, they have to use Heritage Avenue from Glade Road to the proposed point of entry. City Manager Jennifer Fadden stated the truck route has not been established, and it will not be established until they have identified a driller for the site. Mayor Pro Tem Taylor stated he did not believe the truck traffic could use the bridge to the south. City Manager Jennifer Fadden stated a weight limit has not been posted for that bridge. Councilmember Wollin stated she wants to ensure Colleyville citizens are not impacted by the road condition, and that the road will go back to what it was originally, before the gas well site. City Manager Jennifer Fadden stated the City can control the truck route and the times of day for truck travel. Councilmember Short stated there is an emergency access easement to the north into the Euless residential development, how will that work? City Manager Jennifer Fadden stated it will be used for emergency vehicles only, not truck traffic. Councilmember Short questioned staff regarding if the homes will be there before the pad site. City Manager Jennifer Fadden replied the pad site will be constructed first, prior to the issuance of any residential building permits. City Attorney Matthew Boyle stated a section could be added to the Interlocal Agreement relative to the hours, days, and management of traffic. City of Colleyville Page 9 City Council Minutes September 16, 2014 Councilmember Wollin questioned staff regarding if there are other items that need to be added to this to protect Colleyville. City Manager Jennifer Fadden stated not knowing of anything else that Colleyville can control. Councilmember Wollin questioned staff regarding what are the consequences if we do not agree to do this. City Manager Jennifer Fadden stated the issuance of building permits are being held until this agreement is made, so there could be some legal issues with the former property owner. Councilmember Mogged questioned staff regarding agenda item 4e relative to the plan around the bridge. Public Works Director Bob Lowry stated there are no plans to do anything with the bridge, as it has been deemed as a historical structure. Councilmember Short stated to bring the bridge out of the floodplain would be at a substantial cost. Mayor Kelly adjourned the Pre Council meeting at 7:16 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:58 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 – Legal - Consultation with attorney regarding the Municipal Court Judge contract and status Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville City of Colleyville Page 10 City Council Minutes September 16, 2014 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 7:16 p.m. and reconvened at 7:17 p.m. INVOCATION: Mayor Pro Tem Mike Taylor PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle Mayor Kelly explained the applicant for agenda items 5b and 5c has requested a continuance to the October 21, 2014 meeting. 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-14-3779 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Wollin announced the Garden Club will be hosting Howard Garrett, “The Dirt Doctor”, on Wednesday, October 1, 2014 at the Colleyville Center. She encouraged everyone to attend to hear the benefits of organic gardening and landscaping, along with tips and best practices of planting. Councilmember Mogged announced the Colleyville Lion’s Club Hole-in-One Shoot- out starting on Friday, September 19, 2014. He encouraged everyone to attend the event. City of Colleyville Page 11 City Council Minutes September 16, 2014 Mayor Kelly expressed his appreciation to Mayor Pro Tem Taylor and Councilmember Mogged for their representation of Colleyville at the annual Grapefest Mayor’s Stomp. He stated they came in first place. Proclamation recognizing Constitution Week, September 17-23, 2014 - Mary Alice Stam, Chapter Regent, Daughters of the American Revolution, Captain Nathanial Mills Chapter Mayor Kelly presented Mary Alice Stam, Chapter Regent, Daughters of the American Revolution, Captain Nathanial Mills Chapter, a proclamation in recognition of Constitution Week. Ms. Stam expressed her appreciation to Colleyville for the recognition. In recognition of Colleyville's featured business - McDonald's, Tyrous Ingram, owner, 5609 Colleyville Boulevard - Mayor David Kelly and Economic Development Director Marty Wieder Mayor Kelly and Economic Development Director Marty Wieder recognized Tyrous Ingram, owner, McDonalds, 5609 Colleyville Boulevard, as the featured business of the month. Mr. Ingram expressed his appreciation to Colleyville for the recognition. Recognition of employees' years of service Mayor Kelly recognized the following employees for years of service. Fire Chief Brian Riley; Economic Development Director Marty Wieder; Administrative Court Clerk Melinda Davis; and Field Operations Manager Ken Tywater, for their years of service. 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-14-3780 4a Approval of the minutes of the regular City Council meeting of September 2, 2014 4b Approval to award a janitorial services contract to Oriental Building Services, Inc., acting as a primary vendor through the City of Arlington Interlocal Agreement, in an amount not to exceed $132,550.88, and authorize the city manager to execute the contract, subject to the approval of funding in the Fiscal Year 2015 (FY 2015) budget 4c Approval of Service Agreements between the City of Colleyville and Trane Service Group, through the Texas Cooperative Purchasing Network (TCPN), to provide for year four of a five year agreement for City of Colleyville Page 12 City Council Minutes September 16, 2014 the inspection, maintenance, and repair of the HVAC systems in the Colleyville City Hall, Colleyville Public Library, and Colleyville Justice Center, in an amount not to exceed $63,577.84, and authorize the city manager to execute the agreements, subject to approval of funding in the Fiscal Year 2015 (FY 2015) budget 4d Approval to extend an ongoing annual agreement with Autobahn Motor Cars to sponsor the loan of a vehicle to the Colleyville Police Department for the expressed use of the Colleyville Heritage High School Resource Officer 4e Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Jackson Road, from the bridge over Little Bear Creek to just south of Glade Road, and authorize the city manager to execute the agreement, subject to approval of funding in the Fiscal Year 2015 (FY 2015) budget 4f Approval to renew the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $140,513.96, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2015 (FY 2015) budget 4g Approval of a contract renewal for the Horticultural Grounds Maintenance Contract to the Lawn Firm, in an amount not to exceed $147,189, and authorize the city manager to execute the contract, and any associated change orders, in an amount not to exceed $25,000, subject to the approval of funding in the Fiscal Year 2015 (FY 2015) budget 4h Approval of a contract with AquaGreen Global, LLC, for City Park landscape and amenity improvements, in an amount not to exceed $254,747.90, and authorize the city manager to execute the contract 4i Approval of an Interlocal Agreement between the City of Colleyville and the City of Euless regarding access to and use of Heritage Avenue Mayor Kelly read Resolution R-14-3780 in its entirety, by omitting item 4h of at the request of Councilmember Wollin. Mayor Kelly opened the public hearing at 8:18 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:18 p.m. City of Colleyville Page 13 City Council Minutes September 16, 2014 Councilmember Wollin moved to approve Resolution R-14-3780 as read. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart Mayor Kelly thanked Autobahn Motor Cars for the use of a vehicle for the school resource officer. 5. ORDINANCE(S) CONTINUED: READING AND PUBLIC HEARING 5a Ordinance O-14-1923 Approval to amend the City of Colleyville Code of Ordinances, Chapter 14-Animals, repealing in its entirety, Ordinance O-10-1787; amending Chapter 102 - Vehicles For Hire, by adding Sec. 102-31 - Commercial Horse Drawn Carriages Mayor Kelly read the caption of Ordinance O-14-1923. Police Chief Mike Holder presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:25 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:25 p.m. Councilmember Mogged questioned staff regarding if the regulations for the small monkeys is the same as dogs and cats relative to licensing and insurance. Chief Holder replied yes. Mayor Kelly moved to approve Ordinance O-14-1923. Councilmember Short seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 5b Ordinance O-14-1927 Consideration of a zoning change from the R-20-Single Family Residential zoning district to the PUD-C-Planned Unit Development City of Colleyville Page 14 City Council Minutes September 16, 2014 Commercial zoning district on 1.36 acres of Lots 1 and 2, Block 1, of the Sunrise Terrace Addition, located at 1105 Glade Road, Case ZC14- 009 Mayor Kelly explained the applicant has requested this item be continued, with a public hearing, to the October 21, 2014 meeting. He stated a motion would need to be made to accept the continuance of this item. Mayor Kelly moved to continue Ordinance O-14-1927 to the October 21, 2014 City Council meeting. Mayor Pro Tem Taylor seconded the motion. The motion to continue carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 5c Ordinance O-14-1926 Request for approval of an amendment to the Future Land Use Map of the Colleyville Master Plan for Lots 1 and 2, Block 1, of the Sunrise Terrace Addition located at 1105 Glade Road, from a Single Family Residential to an Office Land Use Designation, Case GC14-014 Mayor Kelly explained the applicant has requested this item be continued, with a public hearing, to the October 21, 2014 meeting. He stated a motion would need to be made to accept the continuance of this item. Mayor Kelly moved to continue Ordinance O-14-1927 to the October 21, 2014 City Council meeting. Mayor Pro Tem Taylor seconded the motion. The motion to continue carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-14-1928 Amending Ordinance O-13-1882 relating to the Fiscal Year 2014 budget Mayor Kelly read the caption of Ordinance O-14-1928. There was no presentation made by staff. City of Colleyville Page 15 City Council Minutes September 16, 2014 Mayor Kelly opened the public hearing at 8:28 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:28 p.m. Mayor Kelly questioned staff regarding the approximate amount of revenues over expenditures. Strategic Services Manager Adrienne Lothery replied the number has not been identified, but that sales tax has been one of the revenues that has been identified over expenditures. Councilmember Wollin moved to approve Ordinance O-14-1928. Councilmember Hart seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 6b Ordinance O-14-1929 Adoption of the proposed Fiscal Year 2015 (FY 2015) budget Mayor Kelly read the caption of Ordinance O-14-1929. Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:32 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:32 p.m. Mayor Pro Tem Taylor expressed his appreciation to staff for the management of the budget. Mayor Kelly concurred. Mayor Pro Tem Taylor moved to approve Ordinance O-14-1929. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart City of Colleyville Page 16 City Council Minutes September 16, 2014 6c Ordinance O-14-1930 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2015 (FY 2015) Mayor Kelly read the caption of Ordinance O-14-1930. Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:34 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:34 p.m. Mayor Kelly questioned staff regarding if the City’s tax rate has remained the same for the past eight years. Assistant City Manager/Chief Financial Officer Terry Leake replied yes. Mayor Pro Tem Taylor stated the City is not spending more than what is being brought into the City. Mayor Kelly moved to approve Ordinance O-14-1930 that the property tax rate be increased by the adoption of a tax rate of 0.355900, which is effectively a 1.81 percent increase in the tax rate. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 6d Ordinance O-14-1931 Adoption of the Colleyville Economic Development Corporation Fiscal Year 2015 (FY 2015) Budget Mayor Kelly read the caption of Ordinance O-14-1931. Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:40 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:40 p.m. City of Colleyville Page 17 City Council Minutes September 16, 2014 Councilmember Wollin moved to approve Ordinance O-14-1931. Mayor Kelly seconded the motion. Mayor Kelly questioned staff regarding if the funding for the CEDC budget is based on the ½ percent sales tax. Manager Lothery replied correct. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a Ordinance O-14-1932 Approval of amendments to Chapter 7 - Sign Regulations, Section 7- 190 (H) - Political Signs of the Land Development Code Mayor Kelly read the caption of Ordinance O-14-1932. Community Development Director Ron Ruthven presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:44 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:44 p.m. Councilmember Putnam questioned staff regarding the timing of the placement of the political signs. City Secretary Amy Shelley explained that these regulations are specific to the early voting polling location. Mayor Kelly added the same rules apply for posting on private property. Councilmember Mogged stated having a concern for the timing in which political signs may be placed on the public property. He stated some additional time may need to be allowed for people to put out signs. Councilmember Mogged stated having a concern for the 30 foot distance between identical signs, he suggested something a little more relaxed than 30 feet. Mayor Kelly stated there is a limited amount of space on the public property, and in order to be fair to all participants, there needs to be a distance outlined. City of Colleyville Page 18 City Council Minutes September 16, 2014 Councilmember Putnam suggested there being a buffer period in which signs can be placed since there could be a mad dash to place signs as soon as the polls open. Mayor Kelly questioned staff regarding if there are any state rules that govern the timing of the placement of the signs. City Secretary Amy Shelley replied no, but the school district has specific timing. Mayor Kelly questioned staff regarding the school district regulations. City Secretary Amy Shelley replied signs may be placed starting at 5:00 p.m. the day before the election, and the signs must be removed by 10:00 a.m. the day following the election. Councilmembers Mogged and Putnam agreed with those regulations. Mayor Pro Tem Taylor questioned staff regarding the nine gauge diameter metal posts for the signs. City Secretary Amy Shelley replied it is the wire frame used for the two by two signs, like garage sale signs. City Manager Jennifer Fadden asked City Council if they would like to mirror the school district requirements for both early voting and Election Day voting relative to the timing of the placement of the signs. Councilmembers concurred. Mayor Pro Tem Taylor stated he would like the signs to be able to be left in place if the early voting and Election Day polling location is the same. Mayor Kelly concurred. This was a first reading; therefore, City Council did not take any action. 7b Ordinance O-14-1933 Approval of amendments to Chapter 5 - Tree Preservation of the Land Development Code Mayor Kelly read the caption of Ordinance O-14-1933. Community Development Director Ron Ruthven presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 9:07 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 9:07 p.m. City of Colleyville Page 19 City Council Minutes September 16, 2014 Mayor Kelly stated this update helps to clarify some issues the City has had in the past with developers not wanting to follow the policy, and this will help with stopping the clear-cutting of properties. Councilmember Wollin suggested a phone number should be placed on the signs posted in the tree protected area. Mayor Kelly suggested there be a requirement for a per caliper inch be put back on the property, rather than paying into a fund. He stated he would like staff or the applicant to make the determination whether planting of trees or paying into the fund is necessary. Mayor Pro Tem Taylor stated he would rather the trees be planted than to take money for the tree fund. Councilmember Wollin stated she would agree to that if there was some sort of stipulation regarding how the trees are to be planted. Mayor Pro Tem Taylor concurred. Councilmember Putnam stated he agreed with Mayor Kelly in that it should be at City Council’s discretion for a remedy. Mayor Kelly stated it could be possible that the trees be planted under mitigation, or the applicant can request to pay monetary damages. Councilmember Mogged questioned staff regarding what can be done at the front end of the process to make these regulations clear. Mayor Pro Tem Taylor stated if the applicant knows the penalty, they are going to want to follow the plan. Mayor Kelly stated the applicant may not convey that to their subcontractor, and therefore the penalty has not been that bad, and they have gone around the plan. Director Ruthven stated there have been many processes put in place, in the last six months, to clarify this on the front end. Mayor Kelly stated the developers are supposed to follow the Land Development Code. Councilmember Putnam questioned staff regarding the impact on residential if the intent is not to clear-cut the trees to build a home, and how will that be managed. Director Ruthven replied they will have to meet the requirements and all of the mitigation factors. He added everything within the setback envelope, except for heritage trees, would be exempt. City Manager Jennifer Fadden asked staff to clarify if the drive approach is included in the exempted area. Director Ruthven replied no, just the setback envelope. City of Colleyville Page 20 City Council Minutes September 16, 2014 Councilmember Putnam stated he does not want to see this become a tool to extract a lot of money from a homeowner just to develop a property. Mayor Kelly stated part of the purpose is to preserve the trees, so that hopefully a homeowner will look at the placement of the home, rather than ripping out a bunch of trees. Councilmember Mogged stated the driveway approach may need to be considered as exempt, especially since there needs to be a way to get to the street without having to mitigate for trees, and penalize people on their property. Councilmember Putnam concurred. Councilmember Mogged stated most are going to avoid having to tear down trees. Mayor Kelly stated he does not want to get into an issue when homeowners are cutting down trees just because they can or want to. He added the preservation of the trees should be first and foremost. Mayor Pro Tem Taylor stated the developers and the development of the subdivisions are the ones who should be penalized. He stated he does not want to be intrusive on the homeowners. Councilmember Putnam concurred, but added he does see the loophole that needs to be closed. This was a first reading; therefore, City Council did not take any action. 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-14-3781 Adoption of the Fiscal Year 2015 to 2019 (FY 2015-2019) Capital Improvement Program (CIP) Mayor Kelly read Resolution R-14-3781 in its entirety. Public Works Director Bob Lowry presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 9:33 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:33 p.m. Mayor Pro Tem Taylor moved to approve Resolution R-14-3781, Councilmember Hart seconded the motion. The motion to approve carried by the following vote: City of Colleyville Page 21 City Council Minutes September 16, 2014 Aye: 6 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart Nay: 1 – Councilmember Chris Putnam 8b Resolution R-14-3782 Consideration of appointments to the Historical Preservation Committee Mayor Kelly read Resolution R-14-3782 in its entirety. Mayor Kelly opened the public hearing at 9:34 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:34 p.m. Mayor Kelly moved to approve Resolution R-14-3782 with the following appointments: Nancy Coplen, Marilyn Keith, Louis Miller, Walt Mills, Cynthia Phillips, and Jeffrey Moschel. Councilmember Hart seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 8c Resolution R-14-3783 Consideration of appointments to the Library Board Mayor Kelly read Resolution R-14-3783 in its entirety. Mayor Kelly opened the public hearing at 9:37 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:37 p.m. Councilmember Wollin moved to approve Resolution R-14-3783 with the following appointments: Victoria Kennedy-Ziegler Place 2; Molly Skinner Place 4; Vernon Noronha Place 6; Charna Gray Place 7; and Cecilia Monacelli, President of the Friends of the Colleyville Public Library and Nancy Tuuling, President of the Colleyville Public Library Foundation to City of Colleyville Page 22 City Council Minutes September 16, 2014 serve as ex-officio members with terms concurrent with their terms on each organization. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 8d Resolution R-14-3784 Consideration of appointments to the Metroport Teen Court Advisory Board Mayor Kelly read Resolution R-14-3784 in its entirety. Mayor Kelly opened the public hearing at 9:38 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:38 p.m. Councilmember Mogged moved to approve Resolution R-14-3784 with the following appointments: Catherine Burton and Rich Hendler. Councilmember Hart seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 8e Resolution R-14-3785 Consideration of appointments to the Planning and Zoning Commission Mayor Kelly read Resolution R-14-3785 in its entirety. Mayor Kelly opened the public hearing at 9:39 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:39 p.m. Councilmember Wollin moved to approve Resolution R-14-3782 with the following appointments: Jim Gotcher Place 1; Jeff Byerly Place 2; David Wheelwright Place 3; and David Phelps Place 4. City of Colleyville Page 23 City Council Minutes September 16, 2014 Councilmember Hart seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 8f Resolution R-14-3786 Consideration of appointments to the Senior Center Advisory Committee Mayor Kelly read Resolution R-14-3786 in its entirety. Mayor Kelly opened the public hearing at 9:41 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:41 p.m. Mayor Pro Tem Taylor moved to approve Resolution R-14-3786 with the following appointments: Charna Gray, Anna King, Mike Leathers, Debra Minea, and Molly Skinner. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 8g Resolution R-14-3787 Consideration of appointments to the Zoning Board of Adjustment Mayor Kelly read Resolution R-14-3787 in its entirety. Mayor Kelly opened the public hearing at 9:43 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 9:43 p.m. City of Colleyville Page 24 City Council Minutes September 16, 2014 Mayor Kelly moved to approve Resolution R-14-3787 with the following appointments: Judson Orlando Place 1; Jason Elms Place 2; Mike Leathers Place 3; Larry Kainer Alternate 1; Dee Kamerman Alternate 2. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA James Spisak, 105 Franklin Court, stated having concerns that the developer for the subdivision next to his neighborhood is not following the City Council ordinance for said subdivision. He added having concerns about a possible pipeline along Bear Creek. Kathleen Hennessey, 5013 Stonebridge Drive, thanked Mayor Kelly for his assistance during a vehicle accident along Glade Road today. She stated having concerns for dog owners not having their dogs on leashes at Sparger Park. She stated she would like signs to be posted about keeping dogs on a leash, and for the dog owners to adhere to the rules. 10. REPORTS Planning and Zoning Commission Meeting Minutes - July 14, 2014 Planning and Zoning Commission Meeting Minutes - August 11, 2014 Zoning Board of Adjustment Meeting Minutes - June 10, 2014 Monthly Financial Report - August 2014 There was no discussion of this item. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 16, 2014 - READING AND PUBLIC HEARING - RESOLUTION R-14-3788 This resolution was not needed. 12. ADJOURNMENT City of Colleyville Page 25 City Council Minutes September 16, 2014 There being no further business before the City Council, Councilmember Putnam moved to adjourn, and Mayor Kelly seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart Mayor Kelly adjourned the City Council meeting at 9:54 p.m. APPROVED BY A VOTE OF _6_ AYES, _0_ NAYS, AND __ ABSTENTIONS ON THIS THE 6TH DAY OF OCTOBER 2014. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 26