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HomeMy WebLinkAboutCity Council-Minutes-9/23/2014 City of Colleyville Joint City Council and Colleyville Center Advisory Committee Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 23, 2014 6:00 p.m. Colleyville Center 5301 Riverwalk Drive OPTIONAL TOUR OF COLLEYVILLE CENTER - 5:45 P.M. 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the Colleyville Center Site Master Plan as a component of the Comprehensive Plan 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, September 19, 2014, by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Joint City Council and Colleyville Center Advisory Committee Worksession MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 23, 2014 6:00 p.m. Colleyville Center 5301 Riverwalk Drive OPTIONAL TOUR OF COLLEYVILLE CENTER - 5:45 P.M. 1. CALL TO ORDER Mayor David Kelly called the Joint City Council and Colleyville Center Advisory Committee worksession to order on September 23, 2014, at 6:11 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart were present. Absent: Councilmember Chris Putnam Colleyville Center Advisory Committee members Chair Mark Johnson, Judith Goodwin, Louis C. Miller, Fred Mills, Paul Vigiletti, Earlene Garvey, Julie George, Tom Westerman, and Darla Dennison were present. Absent: Committee members Sue Anne Martinez, Tevon Taylor, Irma Villalobos, and Mike Bolton City Manager Jennifer Fadden, Assistant City Manager/Chief Financial Officer Terry Leake, Economic Development Director Marty Wieder, Community Development Director Ron Ruthven, Strategic Services Manager Adrienne Lothery, Colleyville Center Manager Leslie Hill, Library and Recreation Director Mary Rodne, Colleyville Center Administrative Assistant Marilyn Gilbert, and City Secretary Amy Shelley were present. 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the Colleyville Center Site Master Plan as a component of the Comprehensive Plan Colleyville Center Manager Leslie Hill gave a presentation on the Colleyville Center, which provided background, utilization, and potential building and site improvements. City of Colleyville Page 1 Joint City Council and Colleyville Center Advisory Committee Worksession Minutes September 23, 2014 Councilmember Mogged questioned staff regarding the replacement of windows. Manager Hill replied some of the windows need to be replaced because of moisture and fogging issues. Mayor Pro Tem Taylor questioned staff regarding if the windows are single paned. Manager Hill replied she believed most are single paned windows. Member Miller replied he thought most were double paned windows. Councilmember Mogged questioned staff regarding if any thought had been given to a vestibule area. Manager Hill replied it could be added to the list. Councilmember Hart questioned staff regarding alcohol sales in the area. Manager Hill replied Grapevine, North Richland Hills, and Hurst, all sell alcohol in their event centers. Member Vigiletti added that the Piazza in the Village provides for alcohol. Jim Carillo, Halff Associates Inc., facilitated a discussion on future use and plans for the site. Mayor Kelly stated it will be tough for Colleyville Center to compete in all areas, because of its size. He stated there is some uniqueness, in that you are not in an office type building, with very neat surroundings such as lakes, trees, and such. He stated it is not just the same meeting place in which others provide for. He stated the cost recovery is better than most, and it is managed by a great facilities manager. He stated to obtain higher levels; the cost recovery is not the best. He stated he would like everyone to consider how the external features can enhance the internal features. Member Vigiletti stated Colleyville Center has a unique footprint, and as it grows, the footprint needs to remain the same. He asked what it is that Colleyville Center is missing, that other cities have, which help bring in more people and make it a showplace for people. Member Mills stated events can be made to work here, like the Red, White, and Sousa event and how well it took place. He stated the performing arts events have been cut back, but there are some who would like the focus to come back to the performing arts. He stated it would be nice for Colleyville to attract the local theatre and host those events. Councilmember Mogged questioned staff regarding the reasons people or events are being turned down. Manager Hill replied there is not enough room to accommodate break-out space for separate sessions. She added currently one rental is available per weekend, even though there are requests for morning events. City of Colleyville Page 2 Joint City Council and Colleyville Center Advisory Committee Worksession Minutes September 23, 2014 Mayor Kelly questioned staff regarding if the reason for the one rental on the weekend is staff related. Manager Hill replied yes. She added they have many requests to hold shower events, but in addition, there is not enough room to have two different clients at the same time. Assistant Gilbert stated smaller meetings are currently being held in the mornings. Mayor Pro Tem Taylor questioned staff regarding if the competition, with other facilities, will affect Colleyville Center. Manager Hill replied yes, but only from a weekend event standpoint, not from a civic center, non-profit standpoint. Mayor Pro Tem Taylor stated it may be time to redefine the Colleyville Center in what we are and who we want to be. He added we are strong in our fiscal policies, and does Colleyville Center fit that as well? Member George stated if we are going to change anything, it is the weekday business traffic, by having multiple rooms (like the one we are in) for break-out space. She stated the challenges with renting the outside and the inside, at the same time, can be overcome. Manager Hill agreed. Mayor Pro Tem Taylor stated this building was built by fundraising efforts, and there was nothing around it when it was built. Member Vigiletti stated another banquet hall will create issues because of staffing limitations. He added Colleyville Center is uniquely placed, but there would be parking issues, if the banquet hall is expanded. Councilmember Short stated maybe only having one event in the facility, is the attraction. He added it creates a different type of environment. Member Vigiletti stated originally it was to be a multi-purpose building, not just to be used as a hall. Member George stated you might lose that special feeling with more than one event taking place at a time. Mayor Pro Tem Taylor questioned staff regarding if there is a report of the break- down of the rentals. Manager Hill replied 90 percent of the time the community groups use the small rooms. Councilmember Hart stated if 47 percent of the volume is made up of community groups, we need to ensure that they are kept satisfied. Manager Hill replied from a philosophical perspective, we are meeting their needs. Mayor Pro Tem Taylor stated the non-profits are only 18 percent of the revenue. City of Colleyville Page 3 Joint City Council and Colleyville Center Advisory Committee Worksession Minutes September 23, 2014 Councilmember Short questioned staff regarding if community groups are being turned away because of the lack of space. Manager Hill replied homeowner associations (HOAs) are being turned away. Member Mills stated the HOAs go to Market Street or other locations within the City to hold their meetings. Member Garvey suggested using the Justice Center as meeting space. Chairman Johnson stated he is not concerned about Grapevine and its competition, since it will be a recreation center. He stated being concerned about Hurst because of the road construction, but you do have to use their catering services. He stated the fees for Colleyville Center were originally benchmarked by using Plano, Garland, and Lancaster, since we draw from those cities. Manager Hill stated clients also come from other cities, such as Fort Worth, McKinney, Arlington, and Oklahoma. Member Mills stated he would like to see six to eight performing art events in Colleyville. Member Vigiletti concurred. Councilmember Mogged questioned the membership if the pricing at Colleyville Center was the issue for the art events. Member Vigiletti replied yes. Member Mills stated the City should work with those organizations. He stated he would like to see a community theatre in Colleyville. Mayor Kelly stated there could be a structure outside to be able to hold receptions. Councilmember Short stated the sport associations used to utilize the facility, now they do not. Mayor Kelly stated those events conflict with wedding events, and now they use church facilities for the registrations. Member Miller stated the land area is the limiting factor. He stated the Red, White, and Sousa event was great, and it was held at Colleyville Center. He suggested reworking the water areas, and plant more trees. He stated the fees are such to recover the cost of the use of the facility. He stated those outside users are the ones who pay those bills. He suggested defining the outdoor space. Member George stated the items needs in which to be considered for public art need to take into consideration the people who are renting the facility for a wedding event. Chairman Johnson stated the drainage for the facility may need to be redesigned. Mayor Kelly stated it could be done, but there are costs associated with that. City of Colleyville Page 4 Joint City Council and Colleyville Center Advisory Committee Worksession Minutes September 23, 2014 Member Westerman stated the streets could be closed for events. Chairman Johnson stated this already occurs. Councilmember Mogged stated with Scenario 3 (Major External Enhancements), parking would become an issue. Mayor Pro Tem Taylor stated one of the complaints he gets, with the balustrada, is the traffic behind the photo. Mr. Carillo stated there are options to help with that. Mayor Pro Tem Taylor stated a parking structure could provide the buffer from the residents. Mayor Kelly stated this creates the community area in which the citizens can come and enjoy. Member Mills asked how much usable land space is available. He stated this becomes the community focus with more land and area, especially since it is right in the center of Colleyville, and it is valuable to the citizens of Colleyville. Mayor Kelly stated the water areas created an issue with the Red, White, and Sousa event. Member Garvey stated there could be a building with a restroom facility by the parking garage. Member Vigiletti suggested using the land more than just twice a year. Mayor Kelly stated performing groups have specific requirements. Mayor Kelly stated it would be nice if Colleyville Center had an actual kitchen, rather than a catering kitchen. Councilmember Mogged stated more rooms is really the big thing, but not sure how that will work. Member Vigiletti stated storage needs to be considered as well. Member Garvey suggested making the area behind the Justice Center as a parking lot rather than a parking garage. She stated if more space is needed in the future, the garage could then be built. Councilmember Short stated the neighbors will probably not like any change. Councilmember Mogged stated they would be good with it remaining the same. City of Colleyville Page 5 Joint City Council and Colleyville Center Advisory Committee Worksession Minutes September 23, 2014 Mayor Pro Tem Taylor stated this can be laid out as the main event center, but there will need to be more parking. Member Westerman stated he would like for Colleyville Center to remain functional while under construction. Mr. Carillo stated construction could be phased accordingly. 3. ADJOURNMENT Mayor Kelly adjourned the worksession at 7:57 p.m. APPROVED BY A VOTE OF _6_ AYES, 0_ NAYS, AND _ ABSTENTIONS ON THIS THE 6TH DAY OF OCTOBER 2014. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 6