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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-4/5/2004 city Of ilC9 PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, April 5, 2004 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Rd. I AGENDA I I NUMBER AGENDA ITEM 1. Call to order 2. Approval of the March 1, 2004 minutes 3. Discussion and consideration of proposed donation of an antique T&P Railroad baggage cart from Bobby and Frances Fitzgerald for Bransford Park 4. Discussion and consideration of proposed donation of various railroad items from Vernon Colbert for Bransford Park 5. Discussion and consideration of Newman, Jackson, Bieberstein Landscape Architecture Proposal for evaluation of GCISD property 6. Recreation, Athletics, Tennis and Seniors' Reports 7. Park Operations and Capital Improvement Status Reports 8. Citizen comments/presentations regarding items not on the agenda* 9. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on, April 1, 2004 ;g~6V city Of n~ p~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, March 1, 2004 7:00 p.m. Gil Turner, called the meeting to order at 7: 1 0 p.m. on Monday, March 1, 2004 at the Parks and Recreation office. ROLL CALL: Councilwoman Elaine Dolan, Mayor Pro Tem Ginny Tigue, Chris Foy, Bob Leininger, Pete O'Brien, Pete Riis, Vince Rosen, Chuck Thomas and Gil Turner ABSENT: Nancy Coplen, and Connie Hampton STAFF: Monica Sue Walsh, Director of Parks and Recreation, Craig Dishman, Recreation Supervisor and Barbara Werner, Administrative Secretary 1. Call to Order 2. Approval of the February 2, 2004 and February 10, 2004 Minutes Vince Rosen moved to approve the February 2, 2004 and February 10, 2004 minutes. Bob Leininger seconded the motion. The vote was unanimous. 3. Discussion and Consideration of Capital Improvement Program Monica Sue Walsh, Parks and Recreation Director provided the January 16, 2004 memo from the Office of the City Manager providing an overview of the CIP program. Handouts were provided concerning citizen and Parks and Recreation Advisory Board Comprehensive Parks, Recreation and Open Space Master Plan priorities. Parks and Recreation Advisory Board Meeting March 1, 2004 Page 2 4. Citizen comments/presentations regarding items not on the agenda Danny Vincent, Colleyville Baseball Association Commissioner addressed the board concerning the use of field 9. He feels priority has been given to the Classic Baseball League over the Colleyville Baseball Association recreation teams. He indicated the Classic League has only three teams whereas there are nine recreational teams. The Classic teams are allowed to use the field on Tuesday and Thursdays and the recreation teams have the field on Monday, Wednesday and Friday. Because of the greater number of recreation teams they are forced to schedule games later into the evening. The board was unable to respond to Mr. Vincent's concerns since he did not have an item on the agenda. Monica Sue Walsh asked Mr. Vincent to contact her later to discuss the matter further. 5. Discussion and consideration of appointment of representative(s) to serve on sub-committees Monica Sue Walsh, Parks and Recreation Director indicated there were two sub- committees needing members. There is one opening on the Parkland Dedication Committee replacing Gil Turner whose term expired December 2003 and one opening on the Sidewalk/Trail Committee. Vince Rosen volunteered to serve on the Parkland Dedication Committee and Pete O'Brien volunteered to serve on the Sidewalk/Trail Committee. 6. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 7. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Director of Parks and Recreation, presented a status report on current projects. 8. Adjournment Vince Rosen moved to adjourn at 8:04 p.m. and Chuck Thomas seconded the motion. The vote was unanimous. Respectfully submitted and approved: fJO.Jt~tJ. ",UJ.J.1t.1A#.. 4,/ Barbara Werner, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/5/04 Agenda # 3 Department: Parks and Recreation Subject: Discussion and consideration of proposed donation of an antique T&P Railroad baggage cart from Bobby and Frances Fitzgerald for Bransford Park Bobby and Frances Fitzgerald have proposed to donate an antique T&P Railroad baggage cart. The undercarriage, wheels, tongue and color are all original. The boards in the bed and ends have been replaced. The Bransford Park Master Plan Committee has reviewed and recommended this item as a donation. Recommendation: Approval of proposed donation from Bobby and Frances Fitzgerald for Bransford Park. ACTION TO BE TAKEN D Discussion Only D Procedural Change [gJ Possible City Council Policy Recommendation D Information Only Page Lof 1 Colleyville Parks and Recreation Donation Form Proposed Donation Donor(s) Antique T&P Railroad Baggage Cart Bobby and Frances Fitzgerald Proposed Donation Description (Include a complete description and if applicable, photos or detailed drawings. Attach additional pages if necessary.) See Photo. Original color, the boards in bed and ends has been replaced.. The undercarriage, wheels and tongue are original. Donor's Estimated Value Preferred Location Stipulations $750.00 Bransford Park For Office Use only Parks and Recreation Donation Committee Parks and Recreation Advisory Board City Council Recommendation Comments o Approve o Approve o Approve o Denied o Denied D Denied CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/5/04 Agenda # 4 Department: Parks and Recreation Subject: Discussion and consideration of proposed donation of various railroad items from Vernon Colbert for Bransford Park Vernon Colbert has proposed to donate various railroad items which include a Santa Fe stained glass piece, the first Santa Fe train glass piece, six Santa Fe baseball caps, Santa Fe Railroad timetables, stamp and rule books. The Bransford Park Master Plan Committee has reviewed and recommended this item as a donation. Recommendation: Approval of proposed donation from Vernon Colbert for Bransford Park. ACTION TO BE TAKEN D Discussion Only D Procedural Change r8J Possible City Council Policy Recommendation D Information Only Page 1.of 1 Colleyville Parks and Recreation Donation Form Proposed Donation Donor(s) Railroad items Vernon Colbert Proposed Donation Description (Include a complete description and if applicable, photos or detailed drawings. Attach additional pages if necessary.) Santa Fe stained glass piece, the first Santa Fe Train glass piece, six Santa Fe baseball caps, various Sant Fe Railroad timetables, stamp, rule books, etc. Donor's Estimated Value Preferred Location Stipulations N/A None Bransford Park- Webb House or Caboose N/A None For Office Use only Parks and Recreation Donation Committee Parks and Recreation Advisory Board City Council Recommendation Comments D Approve D Approve D Approve D Denied D Denied D Denied CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/5/04 Agenda # 5 Department: Parks and Recreation Subject: Discussion and consideration of Newman, Jackson, Bieberstein Landscape Architecture Proposal for evaluation of GCISD property Colleyville Youth Football Association has requested additional practice facilities to meet their immediate needs. They are requesting improvements to GCISD property for practice areas. Steve House, Colleyville Youth Football Association president will be making a presentation on this item. Recommendation: Staff recommends approval of Newman, Jackson, Bieberstein Landscape Architecture's proposal for evaluation of GCISD property. Funding is available in the Voluntary Park Fund. ACTION TO BE TAKEN D Discussion Only D Procedural Change J::8J Possible City Council Policy Recommendation D Information Only Page 1 of1 AGREEMENT BETWEEN LANDSCAPE ARCHITECT AND CLIENT This Agreement entered into by and between The City of Colleyville, 100 Main Street, Colleyville, TX 76034 (hereinafter called "Client"), and Newman, Jackson, Bieberstein, Inc., Banner Place North, 12770 Coit Road, Suite 210, Dallas, TX 75251 (hereinafter called "Landscape Architect"). WITNESSETH That the Client does hereby employ the Landscape Architect to render professional services for conceptual planning and cost estimating for the development practice athletic fields at Colleyville Middle School in Colleyville, Texas, (hereinafter called the "Project") to wit: I. SCOPE A. The Landscape Architect will provide planning, cost estimating, and landscape architectural services related to the development of athletic facilities on the above referenced site located in the City of Colleyville. The Client and the Landscape Architect agree as set forth below. This Agreement supersedes any and all other Agreements either written or oral. II. BASIC SERVICES The Landscape Architect's Basic Services are as described below. These services will be performed expeditiously and with professional skill and care. Project Objective. Using the work previously done by Keith Fisher as a point of beginning, NJB will develop a conceptual plan for athletic facilities at the Colleyville Middle School on property owned by the Grapevine Colleyville ISO. Desired facilities include primarily practice fields for football as well as softball. The City's first priority is to provide two additional football practice areas to be located where an existing drainage swale exists and adjacent to existing practice area with future playfield expansion and support facilities that respond to the limitations and configuration of the existing site. The City requires a cost estimate for Phase I improvements only. -1- Work Tasks. NJB will provide the following services to meet the project objectives outlined above: 1. A kick-off meeting with the client on site. 2. Development of the site concept plan to include base preparation from information provided by the City, site analysis, preliminary and final concept plan and cost estimates for Phase I recommendations. 3. Review meetings with the City of Colleyville: · Preliminary Plan review with City and Athletic Club representatives · Plan review with Colleyville Park Board III. CLIENT'S RESPONSIBILITIES A. The Client will provide project information including a site program. This information will set forth the Client's design objectives, project constraints and criteria. B. The Client will furnish all information and surveys related to the site. C. The services, information, surveys and reports required by Paragraphs III. A and III. B will be furnished at the Client's expense, and the Landscape Architect will be entitled to rely upon the accuracy and completeness thereof. D. The Client will furnish required information and will render approvals and decisions expeditiously for the orderly progress of the Landscape Architect's services and of the Work. V. BASIS OF COMPENSATION The Client shall compensate the Landscape Architect for the services provided as outlined below and in accordance with the terms and conditions of this Agreement. A. Payments for basic services, project expenses, and any approved additional services will be billed monthly and will be based on a percentage of completion of each phase of service as authorized in IV. F below. B. Project expenses are included in the basic service fees. -2- C. If the project is suspended or abandoned in whole or in part for more than 90 days, the Landscape Architect shall be compensated for all services performed up to the date of receipt of written notice from the Client of such suspension or abandonment. If the project is resumed after being suspended for more than 90 days, the Landscape Architect's compensation may be equitably adjusted. D. Failure to honor billings in a timely manner justifies cessation of further service. E. The fees outlined in this Agreement are subject to re-negotiation should the project scope change significantly at any phase. F. Basic services as described in Article II will be authorized by the Owner. Compensation will be computed as follows: Kick off Meeting Concept Plan preparation Review Meetings (2 @ $ 550.00) $ 300.00 $ 4,300.00 $1,100.00 $ 5,700.00 Total Fee G. For additional services, compensation shall be computed as lump sum, or on an hourly basis, as mutually agreeable to both parties. H. Payment is due upon receipt of invoice and is payable at the offices of Newman, Jackson, Bieberstein, Inc., Banner Place North, 12770 Coit Road, Suite 210, Dallas, Texas 75251. V. OWNERSHIP AND USE OF DOCUMENTS Drawings will remain the property of the City of Colleyville. Upon completion of the work, or any earlier termination of the Agreement, NJB will revise the documents to reflect changes made while working on the Park improvements project and promptly furnish the same to the city in an acceptable format. All such reproductions shall be the property of the City who may use them without NJB's permission for any purpose relating to the park improvements project, including, but not limited to, completion of the Park improvements project and/or additions, alteration, modifications, and/or revisions to the Park improvement project. -3- NJB shall have no liability for changes made to the drawings by other architects, engineers, or any other person subsequent to the completion of the Project, unless said changes were at the request of and/or direction of NJB. Any such change shall be sealed by the person making the change and shall be appropriately marked to reflect what was changed or modified. The City may not use any documents related to this Park improvements project for work on any other project without removing all NJB professional engineer, registered architect, registered landscape architect, etc. seals from the drawings. VI. TERMINATION OF AGREEMENT A. This Agreement may be terminated by either party upon seven days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination. B. In the event that the project is abandoned, this Agreement may be terminated by the Client upon at least seven days written notice to the Landscape Architect. C. In the event of termination not the fault of the Landscape Architect, the Landscape Architect will be compensated for all services performed to termination date. VII. MISCELLANEOUS PROVISIONS A. This Agreement is governed by the laws of the principle place of business of the Landscape Architect which is Dallas County, Texas. B. The Client and the Landscape Architect respectively, bind themselves, their partners, successors, assigns, and legal representatives to the other party, to this Agreement and to the partners, successors, assigns, and legal representatives of such party with respect to all covenants of this Agreement. Neither the Client nor the Landscape Architect shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. -4- VIII. IDENTIFICATIONS All documents provided under this Agreement and all materials released for publication or public relations shall be identified with the following legend: NEWMAN, JACKSON, BIEBERSTEIN, INC. LANDSCAPE ARCHITECTS AND PLANNERS IX. INDEMNIFICATION Landscape Architect shall indemnify Client for costs, losses, and damages to the Client to the extent they are caused by the negligent acts, errors, or omissions of the Landscape Architect in providing services on the project. X. STATEMENT OF JURISDICTION The Texas Board of Architectural Examiners has jurisdiction over complaints regarding the professional practices of persons registered as landscape architects in Texas. Texas Board of Architectural Examiners 333 Guadalupe, Suite 2-350 Austin, TX 78701-3942 Phone (512)305-9000 Fax (512) 305-8900 This Agreement entered as of the date written below by Client. NEWMAN, JACKSON, BIEBERSTEIN, INC. Karl von Bieberstein, FASLA Vice President City of Colleyville Title Date Date -5- CITY OF COLLEYVILLE PARKS AND RECREATION Meeting 4/5/04 Agenda # 6 Department: Parks and Recreation Subject: Recreation, Athletic, Tennis and Seniors' Report I. Recreation A. On March 4, approximately 30 people attended the Masterworks program of the Classical Pianist Gustavo Romero. II. Athletics A. For the third year, the department is coordinating a girl's youth volleyball league. This year, there are 125 participants registered for the program III. Tennis A. During the month of March, 43 tennis players participated in group or private lessons at Colleyville City Park. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Center. They had 123 participants enjoy the March luncheons. B. Staff and a group of senior adults toured four different senior centers In Bedford, Grapevine, Irving and North Richland Hills. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation i:SI Information Only Page Lof 1 March Recreation Classes Participants Revenue Adult Enrichment 7 63 $840 Youth Development 5 16 $250 Athletic Proqrams 3 131 $10,490 Tennis 3 43 $1,934 Senior Adults 7 261 $30 Special Events 1 30 NA Reservations 16 NA $594 Volunteers 0 0 NA Totals 26 544 $13,598 CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 4/5/04 Agenda # 7 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL Project Description: Consultant: Contractor: Status: Substantial Completion: Construction of the of Cottonbelt Trail Mesa Design Group ACC, Inc. Under construction Spring 2004 COTTONBEL T TRAIL, PHASE II Project Description: Consultant Contractor: Status: Substantial Completion: Design of Cottonbelt Trail Phase II Halff Associates, Inc. N/A Under design Spring 2005 ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation [8J Information Only Page Lof 2 Park Operations and Capital Improvement Status Report April 5, 2004 Page 2 of 2 SNEED PROPERTY Project Description: Consultant Contractor: Status: Substantial Completion: Construction of practice baseball and softball field Newman, Jackson, Bieberstein Landscape Architecture N/A YSA Cost Estimates Spring 2005 CITY COUNCIL ACTION In March, City Council approved the Parks and Recreation By-Laws with one exception. The caption number seven, Attendance was changed to read "In the event any member of the Board is absent three consecutive meetings, a letter shall be submitted to the Mayor and City Council by the Board." COLLEYVILLE CHAMBER LEADERSHIP CLASS The Colleyville Chamber Leadership Class raised monies to renovate the Nature Center playground access points. Staff will be moving forward to City Council with this funding in addition to funding from the Voluntary Park Fund account to make the improvements. Friday, February 27, 2004, The Courie~ .-- . , Cities' Bicycle and Pedestrian Trails to be Connected Bicycle-Pedestrian Facil~ties Northeast Tarrant County Existing Trail Funded Trall Area Roads ....., . '::'-"..~~,-.., D City ~oundary By Scott Price STAFF WRITER Grapevine and coneyvill~. are working to create a web. of hike-aDd-bike trails that wiU co'oncet neighborhoods, to surrounding cities. '. Tbcmain piece cftbis web' is the Cotton Belt Trail that will link. Grapevine to North Richland Hills. Grapevine lias nearly com- pleted its portion of the trail and Colleyville has begun work on the "first phase of its portion. The city ofColleyville has. committed" $323,aOO for phases 1 and. 2: of its stretch of the Cotton Belt Trail. Those two partioll! have a I TRAILS Conrd. from Page 3 Many of the cities' parks have the trails. . The Colleyville Nature Center has soft trails that are three and onc-half miles . long. Walsh said there are plans to build 32 more hike-and- bike trails in CoUeyville. "So the kids can get from the schools to the parks or to the neighb9rhoods," she said. Walsh said the citizens of Colleyville have ex.pressed their desire for trails in city surveys. "There is a. lot to go," she said. The city of Grapcvino is fur- ther along on its trail system. "We're really excited that we have almost completed our hike:..and bike trail sys- tem,'1 said Doug Evans, Grapevine Parks and Recre- ation director. "In the- end we will have mOte than 30 miles of hike- and-bike trails, and that is pretty significant fat a city our size." The city of Gra.pevine recently approved the con. struction contract for a 1.6- mile Big Bear Creek Tnllil that will have a IO-foot.wide concrete trail and two-foot soft shoulders on either side total'cost of $1'.4 'million. .- The. Texas Dep~rtinent of " ::rranspo~atlon is paying .die :largest share Qf constructiOn 9QSt$' of those two, phases,. , ~:',The;third pbase is expec~ l-Q 'I;ost $1.1 million, but 'Monloa ~ Walsli~' 'Colleyvi1k.: Parks and Recreation direo. tori ,aid the city is working ,to get a state grant to help pay for a large portion of that phase. The Cotton Belt Trail through Grapevine will be 11- miles long. The city of C6Ueyville is working to put _ other hike-. and-bike trails, defined as paths at least eight-feet wide, in more areas. of the city. ~ee TRAILS, Page 5 50 there will be less impact on joggers' joints. The total cost of the trail is about S2.1 million. The city of Gr'apevlne is paying $522,883 thAt-was approved. fOt the trail in the 1998 Grapevine Bond Election. And the TeXllll Department of Transportation awarded Grapevine a $1,568,647 grant for the trail construe. tion. Big Bear Creek Trail will connect Beat Creele Park to Parr Park, and patt of the trail will Pc along Big Bear Creek. The trail will be con. structed from Bear Creek: Park under Highway 121 and .cross the property of Memorial Baptist Church. '~We really appreci.a.tc their support on this, otberwi,e we wouldn't be able to do this," Evans said. Big Bear Creek: Trail has two bridges tha.t made the project morel expensive. Onc of tho bridg.. will be largo and car.ry the trail across Big Bear Creele. Big Bear Creek, Trail will link up with the Pool Road Trail. Evans said this will link hike.a.nd.bik:e trail, from Pleasant Glade Swimming Pool to downtowD Grape. vine, which is about seven miles by trail. ' Big Bear Creek: Trail will CQmplete the link of all the Grapevine regional city parka. ADd there are a couple more trails that the city of Grapevine has pluned. One of those trails is the Oak Grove Trail that will be a 1.5 mile link between the C. Shan. Wilbanks Trail and to Dove \oop East,. a road currently being constructed. Evans said the city ex-peets to pay $390,495 for thalltail. and city officials nope to get $1,171,485 in a grant from the Texas Department of Transportation. The city of Grapevine has gotten granta to build many of its hike-and-bike trails. "We were fortunate to be able to get them," Evans said. fwweekly.comMARCH 3-9, 2004 FORT WORTH WEEKLY Co II eyville Masterworks Series Pianist Gustava Romero. 7pm Thu. Colleyville Center, 5301 Riverwalk . Dr, ColleyviIle. Free. 817-283-3406 ext 102. Thur~day, March 4, 20~4'1 Star--Telegram'. Different pig tale ,CO'LLEYVILLE ~ Wolf- gang and the Three. Pigs begins '. a.bitJike the.childr.en'staleThe..~ . Three Little Pigs, butthere ~e'. . .;~omedifferences. The show ... can be seen at47 p.m. l11ursclay. . ! at theColleyville Center, 5301 . Riverwalk Driv~~ - '. . . This one-act interactive'.. . opera, presented by the Fort .. "WorthOpera'sChilqren's ..". . . Opera -Theatre, features full costumes and movable sets. . ,. . . The show is free. . Call (817) . 28~-3406: star~Telegram I Tuesday, March 30; 2004 CoI1emtte Parband Retreationsummer Camps . 'ActMtY:te~nis, art oilpainti.ng, rock climbing,' . Spanish, drat:na, track, manners, cooking, sCience" . computers, sj)Qrts , . ,~' '. . 'c'" ,,' - " - . __Qn.~,;.~aytoone-weeKcamps';::/;;" ": :;"j~l~JW'r3g ", ',' . ,". . ." ." " : '. ". ........, . ...... ..... .'. r.~.a..a.IJ\.4p.m... . \'~3-14 . · ~; ,. \ . Fee: $15-$230 ,~' . ,.:" . ,. . . LoCatiOO: CoUeyvilleparks or,sthoo( faCilities,-,. ,,' c . Info: (817)~03-1180 \ Wednesday,March 31,2004\ Star-Telegram , CJassicalconcert '.' I , ,COLLEYVILLE - Clqssical , pian~stGustavo Romero,wh<;? studied. at the Juilliat9. School lin New York, will perform at 7 I p.m. Thursday at the Col..,' . Ileyville Center,.53Q1 Riverwalk ,Drive. '. . , The free concert will include Haydn, Sonata in!'A .,.!,lat Major, Schube~:t's $onata dnCMinor Medtner's Can~ ' !' ",' - . zona .Serenflta and' Granado,~' , ""Allegro de Concierto. " . 'RomerQ,was named Musi~ ' i~al Ame~ica Young Artist of ~.J988 aI).d'won the Clara Haskil ,Jnternational PianoCompeti- . 'lion in S",itzerlaild in 1989. '> H~ joined the piano faculty .fit the qniversity of North - Texas in Denton in 2002 after , many <years on the faculty of . the University of Illinois in' Champagne and the Eastern . .. jj . , . ---.- --'-- Music Festival in Greensqoro,. N.C. He has performed in'New York, Paris, Zurich, Milarl"and Berlin. , . Fot information, call (817) ?,R~-:~406. '\ Grapevine. Sun '. .... .',.1"1 2004 Th1drsd~j\P1Tl.\."" _"d' . ~ . . . . - "Colleyville, '. . . . : The ColleyVi11eParks:and,~. . ~Re6r'eationpepartmentjs irivit-, . ing youngster's age g.alld . : younger to .take partin it$ .egg hunt. '. . . \ .' . . .' . Kids .will participate ip. arts and.crafts,apetting zoo,pic'-.. . .... 'iures with the Easter bunny' and. . '.~~i~y 'hunt frotl1. 3 to . 5 p.m. at ,,:::~~o~leyville Citi Park. . . 'X':};~:'lN ew t~is. year is the' Night' i;.~~gg Hunt.for ages 10-14. . : ~~~l!~rticipants will huht eggs irt . jtb;eKidsville playground with. . . .. . \ flashlights. The activities. hre., from 6:30 to '8 'p.m. with ,.... refreshments, music, arts and" cr:afts and the 'hunt. . . . '. Call 817~503~1180 for infor- mation. .