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HomeMy WebLinkAboutOrdinances (O-04-1446)-03/02/2004 ORDINANCE 0-04-1446 AN ORDINANCE AMENDING ORDINANCE 0-89-719 ESTABLISHING A PARKS AND RECREATION ADVISORY BOARD; ESTABLISHING THE TERMS OF MEMBERS; DEFINING THE DUTIES AND RESPONSIBILITIES; APPROVING THE BY -lAWS. WHEREAS, the City Council deems it is in the best interest of the City to establish a Parks and Recreation Advisory Board, NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCil OF THE CITY OF COllEYVlllE, TEXAS, AS FOllOWS: Sec, 1: There shall be established a Parks and Recreation Advisory Board which shall consist of eight citizens of the City of Colleyville. Members of the Board shall be appointed by the Council for a term of two years. Four (4) members of the Parks and Recreation Board shall be appointed each odd numbered year and four (4) members shall be appointed each even numbered year. The Board shall elect a Chair for its membership and shall meet when action is required by the board. The Chair of the Board shall be a non-voting member except in the case of a tie. Vacancies shall be filled by the Council for the remainder of the term. A quorum shall consist of five (5) members. Members of the Board may be removed by a majority of the Council after public hearing and for cause set forth in writing. The Board shall keep minutes of its proceedings which shall be of public record. The Board shall serve without compensation. Duties and Responsibilities: a. Act in an advisory capacity to the City Council and the Parks and Recreation Director in all matters, including finances, pertaining to Parks and Recreation and coordinate with other governmental agencies, civic groups and all citizens of Colleyville in advancement of sound Parks and Recreation planning and programming. b, Adopt a set of bylaws and recommend policies and procedures for the proper administration of the Parks and Recreation Advisory Board. c. Recommend policies on parks and recreation services to the City Council. d. Recommend any and all usage of the Parkland Dedication Fund and Voluntary Park Fund to City Council for consideration. Ordinance 0-04-1446 Page 2 of 2 e. Recommend the adoption of standards for recreational areas, facilities, programs and their financial support. f. Have periodic inventories made of existing services and survey of services needed and interpret the needs of the public to the City Council and to the Parks and Recreation Director. g, Recommend for acquisition by the City Council certain lands and buildings deemed necessary for the use of the City Parks and Recreation programs. h. Submit recommendation for the improvement and expansion of the Parks and Recreation facilities, equipment and programs. I. The Parks and Recreation Advisory Board has the right to establish standing committees and other such committees as from time to time may be deemed necessary. Sec. 2: That the By-Laws submitted by Parks and Recreation Advisory Board are hereby approved. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the /~ oM day of , February 2004. The second reading and public hearing being conducted on the ...t oVL day of March 2004. ~~0jJ~ Cynthia Singleton, TRMC City Secretary BY-LAWS CITY OF COLLEYVILLE PARKS AND RECREATION ADVISORY BOARD STANDARD OPERATING PROCEDURES I. ORGANIZATION AND OFFICERS 1. ORGANIZATION The Parks and Recreation Board shall consist of eight (8) regular members and shall be organized and shall exercise such powers as prescribed by the Ordinance of the City. The members shall be residents of the City and shall be appointed by City Council for a period of two (2) years per appointment. 2. OFFICERS A Chair, and Vice-Chair shall be elected annually from among the Board's membership at the first meeting in January and at such other times as these offices may become vacant. The office of the Chair will be a non- voting position, except in case of a tie. 3. DUTIES A. The Board serves as an advisory body to the City Council on all matters pertaining to the delivery of leisure services to the citizens of Colleyville. B. The Chair, or in his/her absence the Vice-Chair, shall preside at all meetings, shall decide all points of order or procedure. Staff representatives shall record, or cause to be recorded, accurate and complete minutes of all business proceedings. C. Establish standing committees and other such committees from time to time may be deemed necessary. II. MEETINGS 1. PROCEDURES Robert Rules of Order shall govern the procedure for Parks and Recreation Advisory Board meetings. 2. QUORUM A quorum shall consist of five (5) members. 3. AGENDA An agenda shall be prepared by the City Staff for each meeting of the Parks and Recreation Advisory Board. There shall be attached to each agenda a report of matters pending further action by the Board. An agenda will be posted in accordance with the Open Meeting Act. 4. REGULAR MEETINGS Regular meetings in the City of Colleyville or whenever necessary at any previously designated public place shall be held on the first Monday of the month, unless otherwise determined by the Board. 5. SPECIAL MEETINGS Special meetings for any purpose may be held: 1. On the call of the Chair, or 2. On request of two or more members, or 3. As may be scheduled by a majority of the Board at any previous meeting. The time and place of the special meeting shall be determined by the convening authority. Special meetings shall be conducted in accordance with the Open Meetings Act. 6. PUBLIC MEETINGS All meetings shall be held in full compliance with the provision of state law, ordinances of the City and these rules of procedure. 7. ATTENDANCE In the event any member of the Board is absent three consecutive meetings, a letter shall be submitted to the Mayor and City Council by the Board. 8. MINUTES The approved minutes from each meeting will be filed with the Parks and Recreation Director with a copy retained by the City. 9. STAFF SUPPORT Staff representatives shall be in attendance at Board meetings. They should participate in meetings to provide staff assistance, report and recommendations. III. HEARINGS AND DECISIONS 1. ORDER OF BUSINESS The chair shall call the Board to order, and the members present and absent shall be recorded. The minutes of any preceding meeting shall be submitted for approval. The public shall be advised of the procedures to be followed in the meeting. The Board shall then hear and act upon those proposals scheduled for consideration of public hearing. 2. MOTIONS A. A motion may be made by any member other than the presiding officer. B. A motion to approve any matter before the Board or to recommend approval of any request requiring council action shall require a simple majority of the voting members. When fewer than all the members are present for the voting and when all motions to recommend on a given application fail to carry by one vote. 3. DISQUALIFICATION FROM VOTING A. A member shall disqualify oneself from voting whenever one finds that one has personal or monetary interest in the property under appeal, or one will be directly affected by the decision of the Board. B. A member may disqualify oneself from voting whenever any applicant, or one's agent, has sought to influence the vote of the member on one's application, other than in the public meeting. IV. AMENDMENTS 1. Proposed amendments to these by-laws must be approved by a quorum vote.