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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-7/14/2003 citY Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, July 14, 2003 7:00 p.m. Jim Messina called the meeting to order at 7:02 p.m. on Monday, July 14, 2003 at the Parks and Recreation office. ROLL CALL: Members: Councilwoman Elaine Dolan, Meg Davis, Jim Messina, Bill Mitchell, Pete O'Brien, Vince Rosen and Chuck Thomas ABSENT: Nancy Coplen, Chris Foy and Mayor Pro Tem Ginny Tigue STAFF: Monica Sue Walsh, Parks and Recreation Manager, and Craig Dishman, Recreation Supervisor 1. Call to Order 2. Approval of the May 5, 2003 Minutes Pete O'Brien moved to approve the May 5, 2003 Parks and Recreation Advisory Board Minutes and Bill Mitchell seconded the motion. The vote was unanimous. Introduction of Elaine Dolan Jim Messina introduced Elaine Dolan, new City Council Liaison to the Parks and Recreation Advisory Board. 3. Citizen comments/presentations regarding items not on the agenda This item moved up at the request of Mr. Horn. Pat Horn, Colleyville citizen addressed the board to propose the City establish an adult softball league for men over 40. This league would play on Sunday afternoon and use a ball field located at City Park. The season would start September ih and Parks and Recreation Advisory Board Meeting July 14, 2003 Page 2 last 10 weeks. The league would be limited to 8 to 9 teams coming from subdivisions or churches located in Colleyville. 4. Discussion and consideration of proposed donation from Andrew and Winnie Wayne for the Webb House Andrew and Winnie Wayne have proposed a donation of a steamer trunk which dates back to the early 1900's. It has the original Railway Express stickers still on it. They wish it to be displayed in the Webb House. After discussion by the board, Meg Davis made a motion to accept the donation from Andrew and Winnie Wayne. Chuck Thomas seconded the motion. The vote was unanimous. 5. Discussion and consideration of proposed donation from Warren Webb and Dorothy Webb Albrecht for the Webb House Monica Sue Walsh indicated that Warren Webb and Dorothy Webb Albrecht, grandchildren of John R. Webb, have items they wish to donate to be used in the house. They have a stipulation that if the Webb House is not operated by the City then they would like the items back. The Bransford Park Committee has approved these items. Meg Davis made a motion to accept the donation of items for the Webb House from Warren Webb and Dorothy Webb Albrecht. Gil Turner seconded the motion. The vote was unanimous. 6. Discussion and consideration of approval for the use of Voluntary Park Fund monies for Webb House improvements to the caboose area Monica Sue Walsh indicated that since the caboose has been delivered there are several items that need to be completed. There needs to be a walkway from the existing sidewalk at the house to get to the caboose, need to purchase a plaque recognizing various people that coordinated the caboose project. Also need additional stairs to access the caboose. Staff is requesting $16,000 to be taken from the Volunteer Park Fund to cover the expenses of these additional items. Chuck Thomas moved that monies from the Voluntary Park Fund to make the improvements to the Webb House as presented. Meg Davis seconded. The vote was unanimous. 7. Discussion and consideration of approval for the use of Voluntary Park Fund monies for Webb House furnishings Monica Sue Walsh indicated staff has met with Betty Jean Willbanks to discuss possible furnishing for the Webb House. Staff is requesting that up to $2,000 be allocated out of the Voluntary Park Fund to obtain furnishings for the house. If Betty Jean found an item to be purchased for the house it would be presented to the Bransford Park Committee for consideration and recommendation. Meg Davis made a motion to approve the $2,000 from the Voluntary Park Fund for the Webb House furnishings. Chuck Thomas seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board Meeting July 14, 2003 Page 3 8. Discussion and consideration of Bowman-Melton Associates, Inc. proposal for update of the Citywide Trail System Master Plan Monica Sue Walsh handed out the proposed agreement from Bowman-Melton Associates, Inc. proposal for an update to the Citywide Trail System Master Plan. Staff is looking for an update as some of the work has been completed as well as changes have been made. One item has been removed. After discussion by the board, Chuck Thomas moved to authorize the services of Bowman-Melton as presented in the amount of $22,600 with an additional $600 for services to update the Citywide Trail System Master Plan. The motion did not have a second. The item will be presented to City Council as no action taken by the Parks and Recreation Advisory Board. 9. Discussion and consideration of appointment of representative(s) to serve on the Trail Master Plan Committee Vince Rosen and Meg Davis had previously volunteered to serve on the Sidewalk/Trail Committee. 10. Recreation, Athletics, Tennis and Seniors' Reports Craig Dishman, Recreation Supervisor provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 11. Park Operations and Capital Improvement Status Reports Monica Sue Walsh, Parks and Recreation Manager presented a status report on current projects. 12. Adjournment Chuck Thomas moved to adjourn at 9:05 p.m. and Vince Rosen seconded the motion. The vote was unanimous. Respectfully submitted and approved: &iHv,tJ-" !..OIfrM{j 7 Barbara Werner, Administrative Secretary