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HomeMy WebLinkAboutTree Board-Agenda Packets-10/1/2014City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Wednesday, October 1, 2014 7:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor 1. CALL TO ORDER 2. APPROVAL OF MINUTES October 21, 2013 3. REGULAR AGENDA ITEMS 3a Election of a Chair and Vice-Chair for the Colleyville Tree Board 3b Tree City USA Update 3c Tree Inventory and Maintenance Update 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 26, 2014 by 5:00 p.m. Kathy Moore Administrative Secretary A quorum of the Colleyville City Council may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, October 21, 2013 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER Library/Parks and Recreation Director Mary Rodne called the meeting of the Colleyville Tree Board to order at 6:00 p.m. Roll Call: Present Board members Moira Brucken, Roger Nelson, Carel Tornes, Suzanne Hughes and Kathryn Wheat. City Staff Mary Rodne, Tim Hightshoe, Terry Leake, Lisa Escobedo and Kathy Moore Absent Board member Ginny Tigue 2. APPROVAL OF MINUTES October 8, 2012 Board member Kathryn Wheat moved to approve the October 8, 2012 minutes as written. Moira Brucken seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Tree City USA Update Tim Hightshoe, Parks Superintendent gave an overview of the criteria required for recertification for Tree City USA, noting that the City has been a designated tree city for the past fifteen years. Hightshoe stated that the City will be applying for recertification in December. 3b Approval of the updated bylaws of the Colleyville Tree Board Director Mary Rodne explained to the Board that all boards, commissions and committees were asked to review and update their current bylaws. She stated that the City Secretary’s office provided a new uniformed template for all groups to use when submitting their updated bylaws. Rodne continued, noting that at the October 2012 Colleyville Tree Board meeting, Board members were asked to review the Colleyville Tree Board Minutes October 21, 2013 City of Colleyville Page 2 current bylaws and make suggestions on any updates they deemed necessary. She noted that staff incorporated the changes into the new template, and now request approval by the Board. Roger Nelson voiced concerns with the new bylaws, stating that he did not feel comfortable approving the document, because he did not fully understand the process use to create the new bylaws. Assistant City Manager/Chief Financial Officer Terry Leake stated that the new bylaws were created using Ordinance O-98-1130, which was the establishing Ordinance for the Colleyville Tree Board. Leake stated that Ordinance O-09-1709 amended the original Ordinance and was also used to create the new set of bylaws. Assistant City Manager Leake walked step by step though the new bylaws referencing where the information was found in the Ordinances. Discussion continued in reference to the election of a Chair and Vice-Chair for the Board; it was agreed that once the bylaws were approved by City Council, the Board would elect a Chair and Vice-Chair to preside over future meetings. Leake assured Board members that the new bylaws did not change or rescind any information contained within Ordinances O-98-1130 or O-09-1709. She stated that the new format did however, implement some standardized language that pertained to all boards, commissions and committees, along with new standards, such as the Attorney General Texas Open Meetings Act (TOMA) on-line training course. Assistant City Manager Leake noted that the numbering in Section 5 of the new bylaws was incorrect, and would be corrected before they are forwarded to City Council for their approval. Carel Tornes made a motion to approve the new bylaws for the Colleyville Tree Board; Kathryn Wheat seconded the motion. Motion carried. 3c Update of the Proposed FY2014 Tree Plan Parks Superintendent Tim Hightshoe gave an overview of a new tree inventory plan that staff will implement in the coming year. Hightshoe stated that staff was in the process of inventorying trees (6 calibers and up) at all City park sites, with plans to track all maintenance, tree removal and installation. Additionally, a value will be attached to the trees at each site, once the inventory is complete. Superintendent Hightshoe passed out a draft outline of the Colleyville 2014 Urban Forestry Record data sheet for Board members to review and give their comments and suggestions. Discussion ensued. Hightshoe stated that staff would compile a report from the data gathered from the 2014 inventory, which will be available at next year’s meeting. Colleyville Tree Board Minutes October 21, 2013 City of Colleyville Page 3 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 5. ADJOURNMENT Board member Roger Nelson moved to adjourn at 6:23 p.m. Carel Tornes seconded the motion. The motion carried with a unanimous vote. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 1st DAY OF October, 2014. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 10/01/2014 Number Type Regular Agenda Items Department Parks and Recreation Title Election of a Chair and Vice-Chair for the Colleyville Tree Board Explanation The Colleyville Tree Board bylaws were updated in October 2013, and were approved by City Council on November 5, 2013. Article III, Section 3.2 states that the Colleyville Tree Board shall elect a Chair and Vice-Chair from among the members annually. Additionally, it states that the officers shall serve a one-year term or until a successor is elected. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 10/01/2014 Number Type Regular Agenda Items Department Parks and Recreation Title Tree City USA Update Explanation Parks Manager James Hubbard will provide an update and overview of the Tree City USA program. The City of Colleyville has been designated as a Tree City USA city since 1999, making the 2014 submittal our sixteenth year for recognition. As part of the application process, certain requirements must be met. Each entity must have an active Community Tree Ordinance, an active Tree Board or Department, a Community Forestry Program with an annual budget of at least $2 per capita and an Arbor Day Observance and Proclamation. Attachments City of Colleyville Page 1 City of Colleyville Colleyville Tree Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 10/01/2014 Number Type Regular Agenda Items Department Parks and Recreation Title Tree Inventory and Maintenance Update Explanation Parks Manager James Hubbard will provide an update and overview of the effort to inventory trees throughout the City parks. The inventory will be used to collect data on the current trees, and to prioritize the planting of new trees. There will also be an overview of the current maintenance practices targeted at protecting and preserving Colleyville’s trees. Attachments