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Home My WebLink AboutPark Land Dedication Committee-Agenda Packets-10/1/2014City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Wednesday, October 1, 2014 6:45 p.m. Colleyville Public Library 110 Main Street - 2nd Floor 1. CALL TO ORDER 2. APPROVAL OF MINUTES July 28, 2014 3. REGULAR AGENDA ITEMS 3a Discussion and consideration of approval to use Park Land Dedication Fund monies for the acquisition of park land and amenities to be included in the Cotton Belt Trail Phase III project 4. REPORTS 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 26, 2014 by 5:00 p.m. Kathy Moore Administrative Secretary A quorum of the Colleyville City Council may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. Park Land Dedication Committee Agenda October 1, 2014 City of Colleyville Page 2 If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, July 28, 2014 6:30 p.m. Colleyville Public Library 110 Main Street - 2nd Floor 1. CALL TO ORDER Assistant City Manager/Chief Financial Officer Terry Leake called the meeting of the Park Land Dedication Committee to order at 7:09 p.m. Roll Call Present: Leti Carson, Carel Tornes, and David Wheelwright; Staff present: Assistant City Manager/Chief Financial Officer Terry Leake, Parks Manager James Hubbard, and Administrative Assistant Kathy Moore Absent: Suzanne Hughes 2. APPROVAL OF MINUTES April 29, 2014 A motion was made by Leti Carson and seconded by Carel Tornes to approve the April 29, 2014 meeting minutes as presented. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Discussion and consideration of the approval to use Park Land Dedication Fund monies for the LD Lockett Park/Cotton Belt Trail Head Enhancement project Assistant City Manager/Chief Financial Officer Terry Leake gave an update on the background and history for the LD Lockett Park/Cotton Belt Trail Head Enhancement project. Leake noted that City Council requested staff to research the feasibility and cost associated with adding restrooms and a deep well to the project. At the July 15, 2014 Pre Council meeting staff presented the results to Council for their consideration. Assistant City Manager Leake stated that if the restrooms and deep well were added, in addition to the children and adult playground areas, additional funding in the amount of $321,640 would be needed to fund the project. Discussion ensued concerning all funding sources available to be used for the project. Leake stated that funding in the amount of $100,000 is available in the Fiscal Year Park Land Dedication Citt Minutes July 28, 2014 City of Colleyville Page 2 2014 CEDC budget; and that the total additional recommended project funding is $350,000 from the Park Land Dedication Fund. Leake stated that the requested project enhancements are allowable use of funds under the provisions in Ordinance O-98-1129, and that there is an unallocated balance of $1,566,338 in the fund, as of June 2014. Leake informed the Committee that at the previous meeting of the Parks and Recreation Advisory Board held earlier this evening, the Board unanimously approved the use of $350,000 from Park Land Dedication Funds for the construction enhancements at the LD Lockett Park/Cotton Belt Trail Head Enhancement project. She added that staff is now requesting the Park Land Dedication Committee’s consideration to approve this expenditure. If approved, the request will move to City Council for approval. There was discussion concerning miscellaneous aspects of the project, including what happens to any unused funds, the possibility of adding additional parking in the future, and the expected timeline for the project. Leti Carson made a motion to authorize the allocation of $350,000 from the Park Land Dedication Fund for the project enhancements at the LD Lockett Park/Cotton Belt Trail Head Enhancement project. David Wheelwright seconded the motion. The motion carried with a unanimous vote. 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen’s comments/presentations regarding items not on the agenda. 5. ADJOURNMENT Carel Tornes moved to adjourn the meeting, and David Wheelwright seconded the motion. The meeting of the Park Land Dedication Committee was adjourned at 7:25 p.m. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 1st DAY OF October, 2014. Minutes taken and prepared by: Kathy Moore Administrative Secretary City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 10/01/2014 Number Type Regular Agenda Items Department Parks and Recreation Title Discussion and consideration of approval to use Park Land Dedication Fund monies for the acquisition of park land and amenities to be included in the Cotton Belt Trail Phase III project Explanation In 1998, two parcels of land totaling approximately 8.1 acres at 7201 Colleyville Boulevard, on the southeast corner of Colleyville Boulevard and Longwood Drive, were donated to the City by developers. These two parcels of land were used in 1999 to obtain a matching grant from the Texas Parks and Wildlife Department (TPWD) for the development of Kimzey Park. As a part of the SH 26 Phase I reconstruction project, a portion of these two parcels were acquired by TxDOT as right-of-way for the project. While these two parcels are not now, nor have they ever been, a part of Kimzey Park, the grant agreement with TPWD provides that the parcels must be dedicated and held as open space in perpetuity as match for the TPWD grant. A Certificate of Land Dedication for Park Use provided that the property cannot be converted to other than public recreation use without the written approval of the TPWD. TPWD’s approval will not be granted unless the City can prove a competing public necessity for the alterative use and upon the City making a new dedication of matching open space to replace same. So that the provisions of the grant can be met for the portion of the land acquired for right-of-way by TxDOT, the City is seeking to acquire property to enhance the Cotton Belt Trail Phase III project, which is being built in conjunction with the SH 26 Phase I reconstruction project. Approval is being sought to expend up to $150,000 in Park Land Dedication funds to provide for the acquisition of additional land for the Cotton Belt Phase III project and additional amenities such as benches and a multi-use water fountain. The improvements are an allowable use of funds under the provisions in attached Ordinance O-98-1129. There is an unallocated balance of $1,230,639 as of August 31, 2014, per the attachment - Financial Status of the Park Land Dedication Fund. At the October 1, 2014 meeting, staff will be presenting this recommendation for expenditure of Park Land Dedication funds to the Parks and Recreation Advisory Board, and if approval is received from the Board that evening, then it will be presented to the Park Land Dedication Committee for their consideration. Staff is seeking a recommendation for approval to present this request to the City Council for their consideration at a future meeting. Attachments Park Land Dedication Committee Agenda Briefing 3a City of Colleyville Page 2 1.Ordinance O-98-1129 2.Financial status of the Park Land Dedication Fund at August 31, 2014 FINANCIAL STATUS OF PARK LAND DEDICATION FUND AT 8-31-2014 TOTAL REVENUES $3,989,320 TOTAL INTEREST INCOME REC'D $554,630 LESS EXPENSES: KIDSVILLE DONATION $1,000 LANDSCAPING NATURE CENTER $1,169 NATURE CENTER TREES $1,035 KIMSEY PARK APPRAISALS $4,700 CITY PARK SOD $72,881 TPWD KIMSEY PARK GRANT $8,800 COTTONBELT TRAIL I $161,447 COTTONBELT TRAIL I ROW ACQUISITION $32,323 WEBB HOUSE RESTORATION $98,584 COTTONBELT TRAIL II $147,006 MC DONWELL SCHOOL TRAIL $162,790 PARK PROPERTY $508,047 CASTLETON TRAIL $18,956 MC PHERSON PARK PHASE I $1,084,147 LOG BARN $111,000 SPARGER PARK TRAIL $82,838 COTTONBELT TRAIL III $28,069 PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $48,837 TOTAL EXPENSES $2,573,628 LESS ENCUMBERANCES: COTTONBELT TRAIL II $61,292 COTTONBELT TRAIL III $157,228 WEBB HOUSE TRAIL $20,000 PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $151,163 LD LOCKETT / COTTON BELT TRAILHEAD IMPROVEMENTS $350,000 TOTAL ENCUMBRANCES $739,683 TOTAL AVAILABLE AT 8-31-2014 $1,230,639