HomeMy WebLinkAboutCity Council Resolutions (R-96-1254)-01/30/1996
Resolution R-96-1254
Interlocal Agreement for Joint Implementation and Use of
A Geographic Information System (GIS)
STATE OF TEXAS
COUNTY OF TARRANT
WHEREAS, the Interlocal Cooperation Act, Chapter 791, Government
Code, authorizes local governments to contract with one another for the
performance of governmental functions and services, and
WHEREAS, the City of Colleyville (COLLEYVILLE) and the Grapevine-
Colleyville Independent School District (GCISD) desire to enter into an
agreement for the purpose of providing geographic information system services
(GIS) to COLLEYVILLE by GCISD, as hereinafter set out in the body of this
agreement,
NOW, THEREFORE, for and in consideration of the mutual promises,
covenants and conditions contained herein, and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged,
COLLEYVILLE and GCISD hereby agree as follows:
I.
The initial term of this agreement is for a period commencing December
1, 1996, and ending September 30, 1997.
II.
GCISD agrees to share the services of its GIS Technician with
COLLEYVILLE, said Technician to continue to serve under the direction of the
appropriate administrator of GCISD. The GIS Technician shall perform the
following generally described duties:
1. Establishes mapping procedures and standards for all map products.
2. Plans, schedules, and implements all GIS related projects.
3. Initiates meetings and coordinates with both local governments in determining
both short-term and long-term goals.
4. Communicates with the appropriate authority for situations involving hardware
problems.
5. Communicates with Environmental Systems Research Institute, Inc. (ESRI) or
other authority for situations involving software problems or questions.
6. Serves as the system coordinator of the GIS program for both COLLEYVILLE
and GCISD.
7. Maintains an organized collection of hard copy documentation for the support
of Arclnfo, ArcView and Windows NT.
8. Maintains an organized collection of maintenance agreements and keeps
track of expiration of software licenses.
9. Maintains an adequate inventory of supplies for all hardware, including
special papers, ink cartridges and tapes,
10. Attends and represents COLLEYVILLE and GCISD at various user group
meetings and professional conferences.
11. Assists in the preparation of a departmental budget for both local
governments as it relates to the GIS program by estimating and projecting future
needs and costs.
The GIS Technician and the appropriate administrator of GCISD shall meet and
confer with the Director of Engineering of COLLEYVILLE or his designee from
time to time to establish mutually agreeable operational policies and GIS
projects for both local governments. Concerning GIS services, GCISD and
COLLEYVILLE shall use a mutually agreed methodology and delivery system.
However, nothing in this agreement shall abridge the right and responsibility of
the appropriate administrator of GCISD to assign, reassign, discipline, or
otherwise supervise the activities of the GIS Technician.
III.
GCISD agrees to devote approximately fifty (50) percent of the GIS
Technician's time to projects identified by COLLEYVILLE and as mutually
agreed by both COLLEYVILLE and GCISD. In addition, other capital resources
identified in COLLEYVILLE'S annual budget for GIS operations may be made
available to GCISD as mutually deemed appropriate. With the exception of the
consideration mentioned herein, GCISD shall pay all expenses for the GIS
Technician, including salary, benefits, equipment, vehicle, office supplies, and
other capital outlay such as computers, software, and plotters. GCISD shall
furnish the office space and telephone for the GIS Technician. COLLEYVILLE
shall pay GCISD a yearly fee of $20,000 (to be prorated the first year) for the
services of the GIS Technician, said fee to be paid within thirty (30) days of
invoicing by GCISD. The parties agree that the fee described fairly and fully
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compensates GCISD for the services provided. Said fee may be increased each
year upon the written agreement of the Colleyville City Manager and the GCISD
Superintendent. All fees shall be paid from current revenues of COLLEYVILLE.
IV.
GCISD makes no warranties or guarantees as to the accuracy of
useability of the results achieved by the GIS Technician, or the computers,
hardware, software or plotters. GCISD shall have no liability to COLLEYVILLE
for inaccurate or unusable information or documents received. COLLEYVILLE's
sole remedy shall be termination of this contract pursuant to paragraph V.
v.
This agreement shall be for a one (1) year initial term and shall be
continued automatically for additional one (1) year terms until termination by
either party giving thirty (30) days written notice to the other party. In the event
the agreement is terminated prior to the end of the term year, the compensation
provided in Section III shall be provided to the date of termination.
EXECUTED this, the f.t;+!:- day of NDvtMh~r ,1996, by the
City of Colleyville.
CITY OF COLLEYVILLE:
BY lJ 4L
Ed Baker, Mayor
ATTEST:
BY.~ ;J~
Jean Hams, CIty Secretary
EXECUTED, this 30~ day of JCl/vLtl A~, 1999: by the
Grapevine-Colleyville Independent School District.
RECOMMENDED:
~VED:, cd /l /
B. ~/
Marion B ekken, President
Board of Trustees, GCISD
BY ~~~e~
Board of Trustees, GCISD
BY: \