The URL can be used to link to this page

Home My WebLink AboutCity Council-Agenda Packets-12/2/2003 CHy Of e Texas AGENDA CITY COUNCIL MEETING 5400 BRANSFORD ROAD DECEMBER 2, 2003 5:15 P.M. - PRE-COUNCIL AGENDA PC-1. Presentation and overview of Award for Health Insurance, Dental Insurance, Life and Accidental Death and Dismemberment Insurance PC-2. Discussion of draft zoning conditions for City property at Church Street and SH26 PC-3. Update of John McCain Road at SH26, John McCain Road at Westcoat Road, Old Glade culvert and Glade Road at Heritage Avenue PC-4. Discussion of City wide donation policy PC-5. Update of current economic development activities PC-6. Discussion of the December 2, 2003, City Council regular agenda items REGULAR AGENDA 6:45 P.M. - CALL TO ORDER ROLL CALL 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda 100 MAIN STREET COLLEYVI LLE, TEXAS 76034 (817) 503-1000 7:30 P.M. - RESUME REGULAR MEETING INVOCATION: Reverend Carter Foster, Colleyville Christian Fellowship PLEDGE OF ALLEGIANCE: Ross Foster, City Attorney 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATION CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-03-2271 - Consent Items: a. Approval of minutes of the regular City Council meeting of November 18, 2003 b. Approval of minutes of the Joint City Council and Economic Development Task Force Worksession of November 12,2003 PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1431 - Amending Section 2 of Ordinance 0-03-1430 to authorize the expenditure of $340,000 of unappropriated fund balance for additional street improvements and $60,000 of unappropriated fund balance for the extension of sidewalk along a portion Glade Road 5. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1432- Approval of a Zoning Change from CN and R20 to PUD-C with a Special Use Permit for Alcoholic Beverage Sales on 2.17 acres located at the northeast corner of Precinct Line Road and McDonwel1 School Road, Case Z-03-026 6. READING AND PUBLIC HEARING - Resolution R-03-2272 - Approval of a bid award for Health insurance to United Healthcare, Dental insurance to Blue Cross Blue Shield, Life and Accidental Death and Dismemberment Insurance to Standard and Long-Term Disability Insurance to Jefferson Pilot 7. READING AND PUBLIC HEARING - Resolution R-03-2273 - To override the Mayor's veto of Resolution R-03-2266A, appointing a member to the Planning and Zoning Commission 8. READING AND PUBLIC HEARING - Resolution R-03-2274 - To override the Mayor's veto of Resolution R-03-2266B, appointing a member to the Planning and Zoning Commission 9. READING AND PUBLIC HEARING - Resolution R-03-2275 - To override the Mayor's veto of Resolution R-03-2266C, appointing a member to the Planning and Zoning Commission 10. READING AND PUBLIC HEARING - Resolution R-03-2276 - Consideration of appointments to the Planning and Zoning Commission 11. READING AND PUBLIC HEARING - Resolution R-03-2277 - Casting votes for electing members to the Tarrant Appraisal District Board of Directors STAFF REPORTS: 12. QUARTERLY INVESTMENT REPORT REPORTS: 13. COLLEYVILLE CENTER ADVISORY COMMITTEE MINUTES - August 20, 2003 CITIZEN COMMENTS: 14. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA ACTION/RESOLUTION: 15. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF DECEMBER 2, 2003 - Reading and Public Hearing - Resolution R-03-2278 ADJOURNMENT: 16. ADJOURNMENT I hereby certify the above agenda was posted on the bulletin board at City Hall on Tuesday, November 25, 2003, at 5:00 p.m. c~~:~~ City Secretary If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.577.7575, and reasonable accommodations will be made to assist you. PRE-COUNCIL cce", AGENDA BRIEFING r~,x ;0.$ MEETING DATE: ITEM#: 12/02/03 PC.1 CITY MANAGER ! DEPARTMENT HEAD! FINANCE REVIEW! Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Presentation and overview of Award for Health Insurance, Dental Insurance, Life and Accidental Death and Dismemberment Insurance This item will provide the opportunity for Human Resourced Director Kelly Cooper and the Employee Benefits Committee to provide a brief presentation and overview of the award for Health, Dental, Life and Accidental Death and Dismemberment Insurance to various providers. PRE- COUNCIL ~'" AGENDA BRIEFING I~' X::\::; MEETING DATE: I ITEM#: I 12/02/03 PC-2 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW i Previous Action: None I DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Discussion of draft zoning conditions for City property at Church Street and SH26 The City owns property located at the southwest corner of SH26 and Church Street, which was originally purchased to provide for a portion of the required right-of-way for the extension of Church Street from SH26 west to Pleasant Run Road. Upon completion of the proposed extension of the road, a small remnant of property will not be needed, which may be sold for future retail development. In the November 6, 2003 City Manager's Information packet, staff provided a draft zoning ordinance to rezone this city-owned property. The property is currently zoned Agricultural. The proposed ordinance would allow retail uses which generate sales tax. It also-authorizes Special Use Permits (SUP) for alcoholic beverage sales for both off-premises and on-premises consumption, provided the on-premises consumption SUP is in conjunction with a restaurant use. Based on City Council discussion, staff will proceed with the rezoning of the property, incorporating the proposed scheduled uses. Attachments · Staff memorandum, date October 30, 2003 cce$ 'teUIlI Community Development Department Memo To: Bill Lindley, City Manager From: Barry LeBaron, Development Director Date: 10/30/2003 Re: PUD-C Ordinance for Church Street Property I have attached, as you requested, a draft ordinance to rezone the City owned property at the corner of Colleyville Boulevard and Church Street. The property is currently zoned Agricultural and you requested a proposed ordinance that would only allow retail uses which generate retail sales taxes. I have not included any office uses, although some of the office uses may generate small amounts of sales taxes. The proposed ordinance also authorizes Special Use Permits for alcoholic beverage sales for both off-premises and on-premises consumption, provided the on-premises consumption SUP is in conjunction with a restaurant use. For your information, I have included with this memorandum, pertinent information regarding the future re-alignment of Church Street through this property. The property is not currently platted, therefore, a plat is necessary prior to a developer obtaining a building permit for this property. The developer will also be responsible for dedicating right-of-way and constructing Church Street through this property. From the information I have available on the property, the metes and bounds description indicates the property contains 1.9 acres. However, I also have a drawing which indicates the property contains 1.7 acres. Additional research or a survey may be necessary to clarify the actual size of the site. Property at 5500 Colleyville Boulevard The subject property consists of 1.7 acres of land, located in the N. B. Looney Survey, Abstract Number 937. The property is addressed as 5500 Colleyville Boulevard and is currently zoned Agricultural. The tract of land has approximately 480 feet of frontage on Colleyville Boulevard and approximately 233 feet of frontage on Church Street. Thoroughfares: The City of Colleyville is proposing the realignment of Church Street to a configuration that creates a ninety degree intersection at State Highway 26 and aligns with the continuation of Church Street on the east side of Colleyville Boulevard. Eighty feet of right-of-way is required to accommodate the necessary width at this location. The Land Development Code requires the adjacent properties to dedicate right-of-way and build one-half of the street through this property. Additional right-of-way adjacent to State Highway 26 is also required due to the proposed reconstruction and widening of this highway. An additional twenty of right-of-way is required along the S. H. 26 frontage. Platting: The property is not currently platted into building lots. To accommodate the Church Street realignment, the property must be platted into two lots. Tract "A" upon completion of the platting process will contain approximately 1.1 acres. Tract "B" will contain approximately 0.4 acres. The right-of-way dedication for S. H. 26 and for Colleyville Boulevard will consume approximately 0.3 acres. Zoning: The property is currently zoned Agricultural. The City of Colleyville intends to rezone the property to a Planned Unit Development - Commercial (PUD-C). The proposed zoning ordinance will limit the two tracts to uses that will primarily generate sales tax revenues. Proposed Re-alignment of Church Street and Division of the 1.7 acre tract ~~ I ~l:lI ~~ / "'.if' -1ft7-.. l ( ~ --......- -If,!&"o - @ I I , I, I I I , I I I I I m~J/l ORDINANCE 0-03-xxxx AN ORDINANCE AMENDING CHAPTER 3, LAND USE OF THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF A 1.9 ACRE TRACT OF LAND OUT OF THE N. B. LOONEY SURVEY, ABSTRACT 937, FROM THE AG-AGRICUL TURAL DISTRICT TO THE PUD-C PLANNED UNIT DEVELOPMENT COMMERCIAL DISTRICT; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, this property is owned by the City of Colleyville and the City Council has directed staff to initiate the rezoning of this property under Case No. Z- 03-XXX; and WHEREAS, the City of Colleyville has complied with the notification requirements of the Texas Local Government Code and the Colleyville Land Development Code; and WHEREAS, the Planning and Zoning Commission has held a public hearing and made a recommendation on the proposed zoning amendment; and WHEREAS, the City Council has determined that the proposed zoning amendment is in the best interests of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the Official Zoning Map are hereby amended insofar as they relate to certain land located in Colleyville, Texas, as shown on the Zoning Map attached as Exhibit "A", and described, by metes and bounds description attached as Exhibit "B", by changing the zoning of said property from the Agricultural district to the PUD-C Planned Unit Development Commercial district, as shown on the attached Exhibit "C", including any other conditions and restrictions imposed and approved by the City Council, which are incorporated herein. Sec. 2. THAT this Planned Unit Development - Commercial shall be subject to the following conditions: 1. GENERAL a. The purpose of this PUD-C is for retail land uses. Ordinance 0-03-xxxx Page 2 of 6 b. This property is subject to all the regulations contained in the Colleyville Land Development Code, except where amended by this Ordinance. 2. PERMITTED USES The list of permitted uses shall be limited to the following uses, as shown below: a. Hotel 1 Motel b. Bakery c. Meat & fish market d. Cafe, cafeteria & restaurant e. Restaurant with drive-thru service f. General retail sales g. Pharmacy 1 Drug Store h. Retail hardware store i. Book or stationary store J. Jewelry, camera, music store k. Florist shop I. Furniture store' 3. PLATTING AND SITE PLANS a. Prior to the issuance of any development permits within this PUD-C and as a condition to the development of the subject property, the developer shall obtain approval of a final (minor) plat of the property in accordance with the procedures and requirements of the Colleyville Land Development Code. The street and lot arrangement shall be generally consistent with that shown on Exhibit "C". b. Prior to the issuance of any building permits within this PUD-C and as a condition to the development of the subject property, the developer shall obtain approval of a site plan in accordance with the requirements of the Colleyville Land Development Code. 4. LOT REQUIREMENTS AND SETBACKS The lot requirements and setbacks shall the following minimum standards: a. Minimum Lot Size b. Building Line from a street c. Side Building Line d. Rear Building Line e. Maximum Building Height none 40 feet none (25' abutting residential) none (25' abutting residential) 35 feet Sec. 3. Sec. 4. Sec. 5. Ordinance 0-03-xxxx Page 3 of 6 5. OPEN SPACE AND LANDSCAPING a. Each building site shall comply with the minimum landscaping requirements of the Land Development Code, which shall satisfy the open space requirements for the PUD-C area. 6. SIDEWALKS AND TRAILS a. The developer shall construct a 12.5 foot concrete trail along south side of Church Street in conformance with the ColleYVille Pathway's Plan. In addition, the developer shall construct a five (5) foot wide sidewalk adjacent to ColleYVille Boulevard, unless funds are escrowed with the City for future construction of these improvements. 7. OTHER a. The developer of each individual commercial lot shall construct a six (6) foot tall masonry screening wall where the commercial lot abuts a residential lot. b. The architectural design score for all commercial buildings shall be a minimum of 30 points, as described in Chapter 6 of the Land Development Code. c. A Special Use Permit for Alcoholic Beverage Sales for off- premises consumption is hereby authorized for this property. d. A Special Use Permit for Alcoholic Beverage Sales for on- premise consumption is hereby authorized for this property in conjunction with a restaurant use. e. This property is subject to the distance ProVisions as required by the ColleYVille COde of Ordinances and Texas Alcoholic Beverage Code. THAT any person, firm, or corporation violating any of the ProVisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. THAT the Land Development Code of the City of COlleYVille, Texas, shall remain in full force and effect, except where amended by this ordinance. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternative method of publication provided by law. Ordinance 0-03-xxxx Page 4 of 6 Sec. 6. THAT this ordinance shall become effective immediately upon publication. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2003. day of The second reading and public hearing being conducted on the 2003. day of ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney EXHIBIT A - ZONING MAP Site EXHIBIT B - METES AND BOUNDS DESCRIPTION SITUATED In the City of CoIleyvllle, Tarrant County, Texas and being a tract of land out of the N. B. LOONEY SURVEY, ABSTRACT NO. 937, said tract being a portion of that parcel of land conveyed to John W. J. Wright and Bette Jo Wright by deed as recorded In Volume 3505, Page 271 of the Deed Records of Tarrant County, Texas (D.R.T.C.T.), said tract being herein more particularly described by metes and bounds as follows: BEGINNING at a 1/2 Inch Iron rod set at the Southeast property corner of the said Wright parcel, said point being at the Intersectlon of the South survey line of the said Looney Survey and the existing Westerly right-of-way line of State Highway No. 26; THENCE, South 89 deg. 54 min. West, along the Southerly property line of the said Wright tract. at 12.99 feet passing a 1/2 Inch Iron rod found at the Northeast property corner of Lot 1, Block 1 of the Baylor Health Care System Addition, being an addition to the City of CoDeyvllle according to the plat as recorded in Cabinet A, Slide 2507 of the Plat Records of Tarrant County, Texas, continuing along the Northerly property line of the said Lot 1, In all, a distance of 332.85 feet to a 112 Inch lror:t rod set for comer; THENCE, North 00 c1eg. 06 min. Weat 38.98 feet to a 112 Inch Iron rod found at the Southwest property comer 01 a tract of land conveyed to AIdan M. Sellers and Patsy Ann Sellers by deed as recorded In Volume 4320, Page 193 of the D.R.T.C.T.; THENCE, North 89 deg. 12 min. 54 see. East, along the Southerly property line of the said Sellers tract and then along the Southerly property line of a tract of land conveyed to the said Sellers by deed as recorded In Volume 4362, Page 295 of the D.R.T.C.T., 215.52 feet to a 112 Inch Iron rod found at the Southeast property comer of the second said Sellers tract; THENCE. North 17 deg. 28 min. 24 sec. East, along the Easterly property line of the said second Sellers trsct, 393.77 teet to a 1/2 Inch Iron rod set on the exlstlng Southerly right-of-way line ot Church Street; THENCE North 89 deg. 26 min. 47 sec. East, along the said right-of-way line, 233.59 feet to a 1/2 Inch Iron rod set for comer on the Easterly property line of the said Wright tract and on the said existing Westerly rlght.ot-way line of State Highway No. 26; THENCE, South 29 deg. 12" min. 38 sec. West, along said property and along the said right-Of-way line, 480.29 feet to the POINT OF BEGINNING. The tract of land being herein described contains 1.9354 acres (84,307 square feet) of land. THE COMPANY IS PROHIBITED FROM INSURING THE AREA OR QUANTITY OF THE LAND DESCRIBED HEREIN. ANY STATEMENT IN THE ABOVE LEGAL DESCRIPTION OF THE AREA OR OUANTITY OF LAND IS NOT A REPRESENTATION THAT SUCH AREA OR QUANTITY IS CORRECT, BUT IS MADE ONLY FOR INFORMATION AND/OR IDENTIFICATION PURPOSES AND DOES NOT OVERRIDE ITEM 2 OF SCHEDULE B HEREOF. EXHIBIT C -SITE PLAN \I:;~ lQ ~ ~ 4.'" -~.. J ( ~ Church St I I I I I I 1 I I : ..JII.Ifto - I I I 1 I I I I I I I I I I I I I Ifli/' PRE-COUNCIL cc~'" AGENDA BRIEFING "~';(rl$ MEETING DATE: ITEM # : 12/02/03 PC-3 CITY MANAGER DEPARTMENT HEAD i i i FINANCE REVIEW l ; Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Update of John McCain Road at SH26, John McCain Road at Westcoat Drive, Old Grove culvert and Glade Road at Heritage Avenue Council member Dolan and Hendler have requested that an update be provided on several intersection construction projects. City staff has conducted several public meetings with the citizens of Colleyville on each of these projects. John McCain Road and SH26 Intersection: The project began in early June 2003. The contractor is currently working on backfill around Con-span bridge, the Tx4' box culvert, and fill for the pavement between the railroad tracks and SH26 (Phase 1). Traffic detours are planned for early next year. Informational signs will be posted 14 days prior to detouring traffic. The project is scheduled for completion in Summer 2004. The project is approximately 90 days behind schedule due to excessive ground water encountered during the construction of the Con-span bridge. John McCain Road and Westcoat Drive Intersection: Freese and Nichols have completed the plans and are in the process of completing the project specifications. Staff will bid the project in late November and award the construction contract at the December 16, 2003 City Council meeting. Construction should begin in January 2004. Old Glade Road Box Culvert: The project began on September 5, 2003. The box culvert is complete. The contractor is completing the compaction, gabion installation and pavement repair. The project should be complete by mid December 2003. Glade Road and Heritage Avenue Intersection: TxDOT gave approval to proceed on Monday with the 30% design of the plans. Staff held a public meeting in September to review the project with the citizens that live in the area. The estimated start date of construction is early Fall 2004. Glade Road and Heritage Avenue Street Repair: The street repair will be complete, weather permitting, by Wednesday, November 19, The rain last week delayed the installation and compaction of the roadway. City Police are monitoring the intersection during school hours. PRE-COUNCIL .'" AGENDA BRIEFING lC'xa~ MEETING DATE: ITEM#: i 12/02/03 PC-4 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Discussion of City wide donation policy On August 6, 2003, Councilman Hendler and Councilman Ayers submitted a request for the discussion of the City of Colleyville current donation(s) policy and also requested that staff work toward a comprehensive, citywide donation policy, which would create uniformity. (See attached). In consideration of this request, staff has researched and compiled information related to policies for an elected body related to priority for establishing support and/or soliciting of donations and acceptance of donations and the Donation Policies for the Colleyville Center, the Parks and Recreation Department, the Fire Department and the Colleyville Public Library. Additionally, City staff has reviewed "The City of Colleyville Personnel and Procedures Manual, effective October 1, 2002", Section F., Conflicts of Interest, which is applicable to all city employees related to acceptance of gifts. A brief review of each of these policies is provided for City Council review and discussion. Policies for the Elected Body In consideration of Policies for the Elected Body, staff contacted area cities requesting policies for setting priorities for establishing support andlor soliciting donations and acceptance of donations for the elected body. None of the area cities surveyed, including Bedford, Euless, Grapevine, Hurst, Keller, North Richland Hills and Southlake, has established policies for the Mayor and City Council. Parks and Recreation Department Donation Policy In 1999, the City Council adopted a resolution establishing the Parks and Recreation Donation Policy, which was amended on May 20,2003, per Resolution R-03-2154. (See attached). The purpose of this policy was to provide a consistent basis for the consideration and acceptance of donations of equipment, structures, andlor cash to the City's park system. As per the attached resolution, the Colleyville Parks and Recreation Donation Policy consists of a Parks and Recreation Donation Policy Committee, which consists of related committee members of the item donated and two (2) Parks and Recreation Advisory Board members to review proposed donations and make a recommendation to the Parks and Recreation Advisory Board. The Parks and Recreation Advisory Board makes a recommendation to the City Council for final approval. Pre City Council Briefing Donation Policy Page 2 of 4 Since 1999, the City Council has approved numerous items for donation to the Parks and Recreation Department, including a plaque in Colleyville City Park for the donation of scoreboards, the donation of an American Holly tree at City Park, donation of books and materials, donation of monies for tennis equipment for the City Park tennis courts, donation of trees, donation of fish for the stocking of Kimzey Park, the donation of a plaque at Kimzey Park, the donation of a caboose from Burlington Northern and Santa Fe and historical items for the Webb House. Collevville Center Donation Policv With the opening of the Colleyville Center, a donation policy was established by the Colleyville Center Advisory Committee for the purpose of providing a consistent policy for the consideration of donations to the Colleyville Center. As per the attached policy, the Colleyville Center Advisory Committee reviews the proposed donation and makes a recommendation to the City Council for consideration. Since its establishment, the City Council has approved the donation of holiday decorations, Automatic External Defibrillators (AED) and donations of artwork for the Center, as recommended by the Colleyville Center Advisory Committee. Collevville Fire Department In consideration of a request to make a donation, the Colleyville Fire Department established a Donation Policy for the Colleyville Department on April 25, 2003, which was revised by the department on May 23, 2003. (See attached). The purpose of this policy was to provide a consistent policy for the consideration of donations to the Colleyville Fire Department. Any capital equipment donation request required acceptance by the City Council. Cash donations are accepted by the Fire Department and deposited into a separate account. Since its establishment, the City Council has approved furniture donations. Collevville Public Librarv With the opening of the Colleyville Public Library, the Library Board has worked to develop policies and procedures for the library, including a Donation Policy. (See attached). This policy provides criteria for specific donations including books, periodicals and audio/visual materials, art objects and other types of materials and monetary donations. As per the policy, a cash donation of $1 ,000 or less, specifically for the purchase of materials, may be submitted directly to the Library Director for acceptance. Any donation greater than $1,000 or for art objects or other types of materials must be submitted on a donation form for consideration. The Library Board will review the donation request and make a recommendation to the City Council for formal acceptance. The Friends of the Colleyville Public Library and the Colleyville Public Library Foundation may make donations directly to the Colleyville Public Library and are exempt from City Council approval. If a donation request is of an unusual nature, the Library Director and Library Board may submit the request to the City Council for approval. Pre City Council Briefing Donation Policy Page 3 of 4 ''The City of Collewille Personnel and Procedures Manual, effective October 1,2002", Section F., Conflicts of Interest As per Section F., Conflicts of Interest of ''The City of Colleyville Personnel and Procedures Manual", an employee of the City of Colleyville may not: 1. Solicit or accept or agree to accept a financial benefit, other than from the City, that might reasonably tend to influence his/her performance of duties for the City or that he/she knows or should know is offered with intent to influence the employee's performance; 2. Accept employment or compensation that might reasonably induce himlher to disclose confidential information acquired in the performance of official duties; 3. Accept outside employment or compensation that might reasonably tend to impair independence of judgment in performance of duties for the City; 4. Make any personal investment that might reasonably be expected to create a substantial conflict between the employee's private interest and duties for the City; 5. Agree to make any contribution for personal gain in connection with his/her employment. Employee shall not require other employees to make any contribution, nor penalize or reward other empioyees in any way in connection with their employment according to their response to such solicitation. 6. Directly or indirectly solicit any gift, 0 r accept or receive any gift whether in the form of money, services, loan, travel, entertainment, hospitality, promise, or any other form, under circumstances in which it could be reasonably inferred that the gift was intended to influence them, or could reasonably be expected to influence them, in the performance of their official duties or was intended as a reward for any official action on their part. Summary Although the established Donation Policies for various City departments are similar, the structure of each of these policies varies due to the recommending bodies of each department, e.g., the Parks and Recreation Advisory Board, the Colleyville Center Advisory Committee and the Colleyville Public Library Board. On the basis that the City's "Personnel and Procedures Manual" govern City of Colleyville employees and there is no established policy for the Elected Body of the City Council, staff requests that the City Council provide direction to staff related to the development of a citywide donation policy. Pre City Council Briefing Donation Policy Page 4 of 4 Attachments . Councilman Hendler and Councilman Ayer's Request, dated August 6, 2003 . Resolution R-03-2154, Parks and Recreation Donation Policy and Form . Colleyville Center Donation Policy and Form . Colleyville Public Library Donation Policy and Forms . Fire Department Donation Policy and Form August6,2003 Mr. Bill Lindley City of Colleyville P.O. Box 185 Colleyville, TX 76034 Re: A City-Wide Donation Policy Dear Bill: This letter is to discuss how donations are to be made to the City of Colleyville. It is our understanding we have a donation policy for the parks, a donation policy for the Webb house, and donation policies for various other departments and projects within the City of Colleyville. It is requested City Staff work towards a comprehensive, city-wide donation policy which would create uniformity. Such a uniform donation policy should create a standard set of guide-lines which our citizens and City Staff can use for donations to the City of Colleyville. It is our request you have City Staff prepare such a proposed ordinance or resolution, whichever is deemed appropriate, concerning a City-wide, uniform donation policy so as to allow council consideration within the next few months. If you have any thoughts or suggestions concerning this request, or if you need any additional clarification, please feel free to call either one of us. Very truly yours, '~ I. J- U~4-JL, RESOLUTION R-03-2154 A RESOLUTION AMENDING RESOLUTION R-99-1464 SETTING THE PARKS AND RECREATION DONATION POLICY WHEREAS, the City of Colleyville desires to provide a consistent basis for the consideration and acceptance of donations of equipment, structures, and cash to the city's Parks and Recreation Department. NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the City of Colleyville adopts a City of Colleyville Parks and Recreation Donation Policy. (Exhibit "A"). Sec. 2. THAT a Parks and Recreation Donation Committee, which shall consist of related committee members of the item donated and two (2) Parks and Recreation Advisory board members, will be established to review proposed donations and make a recommendation to the Parks and Recreation advisory Board. The Parks and Recreation Advisory Board will prepare a recommendation to the City Council for final approval. Sec. 3. THAT a donation fund will be established for the purpose of accepting cash donations for the City of Colleyville Parks and Recreation Department. AND IT IS SO RESOLVED. PASSED BY A VOTE OF .s- AYES, THISTHEO<>~'M DAYOF )"'"YJI'lJ o NAYS AND 2003. D ABSTENTIONS ON ~~~cJN CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary t2::~~ Mayor Exhibit "A" City of Colleyville Parks and Recreation Department Donation Policy Statement of Purpose The purpose of this policy is to provide a consistent basis for the consideration and acceptance of donations of equipment, structures, andlor cash to the City's Parks and Recreation Department. Definitions 1. A donor is a person or an entity that provides a gift, grant or contribution directed to a specific fund, project or event. Donations may include, but are not limited to, money, recreational and capital equipment, landscaping, structures, fencing and art. 2. Facility is all City of Colleyville parks, buildings and amenities. 3. Donation Fund is a special fund established for the purpose of cash contributions for the City of Colleyville's Parks and Recreation Department. Procedures 1. Any person or organization considering making a donation to the City of Colleyville's Parks and Recreation Department should submit a proposal, in writing, to the Parks and Recreation Manager or hislher designee. (See attached Donation Form.) 2. The proposal should include a complete description of the donation, and to the extent applicable, pictures andlor detailed drawings, preferred location of the donation and any necessary installation andlor construction details, value of donations and any stipulations concerning the donation. 3. The following guidelines will be used in consideration of the donor's request: A. The responsibility for all costs related to the design, construction, purchase and installation. B. The design of all donated items for public park use, exposure to vandalism, and wear due to exposure to extreme weather elements. C. Any necessary replacement or repair costs to the item will be the responsibility of the donor. 4. The Parks and Recreation Manager or his/her designee will review the proposal and make any comments and recommendations deemed necessary. 5. The donor must submit a request, in writing, to include the description, size, wording and proposed location of any donor plate to be placed on the donated item. The following guidelines will be used for the donor plate request: A. The donor will be responsible for all costs related to the design, construction, purchase and installation. B. All donor plates shall be made of bronze, or similar approved materials. C. The donor plate will be mounted on the item or as determined appropriate by the Parks and Recreation Manager or hislher designee. D. For the purpose of this policy, no donor plates that serve the purpose of advertising will be allowed. In cases where contributions have been in support of the Parks and Recreation Department, consideration will be given for approving the acknowledgment of the donor(s). 6. The Parks and Recreation Manager or hislher designee will forward all donation proposals along with comments and recommendations to the Parks and Recreation Donation Committee, which shall consist of the related committee members of the item donated and two (2) Parks and Recreation Advisory Board members. 7. The Parks and Recreation Donation Committee will review the proposed donation and make a recommendation to the Parks and Recreation Advisory Board. The Parks and Recreation Advisory Board will submit a recommendation to the City Council for final approval. 8. The City of Colleyville reserves the right to accept or reject any item submitted for approval. 9. The potential donor reserves the right to withdraw the proposed item at any time during the approval process. 10. All item(s) will be considered for acceptance on an item by item basis. 11. All accepted donations to the City's Parks and Recreation Department will become the property of the City of Colleyville and will be used at the discretion of the city. 12. The City of Colleyville reserves the right to modify or remove a donated item as determined necessary by the Parks and Recreation Manager or hislher designee for accessibility, safety andlor ease of maintenance should anyone or combination of the following occur: A. The donated item becomes a hazard to the general public as may be determined by the City. B. Another use more beneficial to the general public occurs. This may include park improvements or future development, relocation or park equipment/amenities or other use of the property deemed of higher benefit to the general public. C. The City, at its sole discretion, reserves the right to make use of the area should it be necessary for the installation of any public utilities or other public improvements, the relocation of which shall be the responsibility of the City, subject to notification by City of donor(s). 13. A permanent location may be designated in each park site where donations will be recognized with the item donated, the name of the donor and the date. 14. Cash donations will be deposited into a Donation Fund. The Parks and Recreation Donation Committee and the Parks and Recreation Advisory Board will make recommendations to the City Council for the expenditure of these funds. Amended 05/05/03 2 Colleyville Parks and Recreation Donation Form Proposed Donation Donor(s) Proposed Donation Description I (Include a complete description and if applicable, photos or detailed drawings. Attach additional ; pages if necessary.) Estimated Value Preferred Location Stipulations For Office Use only Parks and Recreation Donation Committee II Parks and Recreation Advisory Board II City Council Recommendation Ii Comments D D D Approve Approve Approve D Denied D Denied D Denied 3 COLLEYVILLE CENTER DONATION POLICY Statement of Purpose The purpose of this policy is to provide a consistent policy for the consideration of donations to the Colleyville Center. The following policy will become effective immediately. Procedure I. Any person or organization making a donation to the Colleyville Center should submit a proposal, in writing, to the Colleyville Center Manager. II. The proposal should include a complete description of the donation, and to the extent applicable, picture andlor detailed drawings, preferred location of the donation, value of donation, and any stipulations concerning the donation. III. The Center Manager will review the proposal and make any comments and recommendations deemed necessary. IV. The Center Manager will forward all donation proposals, along with comments and recommendations, to the Colleyville Center Advisory Committee via mail or electronic transfer. V. The Colleyville Center Advisory Committee will review the proposed donation and make their comment and recommendation, which will be forwarded to the Colleyville City Council for final approval. VI. The City of Colleyville reserves the right to accept or reject any item submitted for approval. VII. The potential donor reserves the right to withdraw the proposed items at any time during the approval process. VIII. All items(s) will be considered for acceptance on an item-by-item basis. IX. All accepted donations to the Colleyville Center will become the property of the City of Colleyville and will be used at the discretion of the City of Colleyville. X. All donations on loan to the Colleyville Center will remain the property of the donor. XI. All accepted donations will be recognized with placement in a Donation Book, which will displayed in the Colleyville Center parlor or will be recognized with a plaque. COLLEYVILLE CENTER Donation Form Pro osed Donation Donor s Flower Children Painting by Artist Ann Hardy Ann Hardy Proposed Donation Description (include a complete description and it applicable, pictures or detailed drawings. Attach additional pages if necessary.) 48' H X 72" W painting on canvas with 4" frame Title: Flower Children Medium: Oil Estimated Value $8,000.00 Preferred Location Gallery/Reception Desk Stipulations None For Office Use Only Colleyville Center Advisory Committee _X_ Approve Denied City Council Recommendation Approve . Denied Comments This painting has been on loan to the COlleyville Center CHy Of (c~en~ 'f'exas COLLEYVILLE PUBLIC LIBRARY DONATION POLICY u GENERAL STATEMENT The Colleyville Public Library welcomes gifts and donations in support of its collections, programs, services and facilities. The Library has been greatly enhanced by many fine donations which have enabled the Library to acquire many items that otherwise could not have been afforded. o STATEMENT OF PURPOSE The purpose of this policy is to provide consistent guidance of the consideration of donations to the Colleyville Public Library. o SPECIFIC DONATIONS . DONATIONS OF BOOKS, PERIODICALS, AND AUDIONISUAL MATERIALS Gifts of books and other library materials are gratefully accepted by the Library and will be considered for addition to the collection in accordance with the guidelines detailed in the Materials Selection Policy. . DONATIONS OF ART OBJECTS AND OTHER TYPES OF MATERIALS Such donations are usually welcomed and valued. Donations of materials for exhibit may be accepted but will not be placed on permanent display to insure a variety of materials is exhibited. All donations, on loan, to the Colleyville Public Library will remain the property of the donor. The final decision for acceptance of art objects rests with the City of Colleyville. · DONATIONS - MONETARY AND OTHER Cash donations are welcomed. It is the policy of the Library to expend the cash on materials, equipment, or a project acceptable to the donor. Cash donations will be deposited into the Colleyville Public Library Donation Fund. Other donations U(lllatiol1 Policy October ::20()] Page I of 8 such as equipment, stocks, etc. may be accepted, but would be subject to recommendation of the Library Board and approval of the City of Colleyville. .J DONATION GUIDELINES Any person or organization making a cash donation of $1,000 or less specifically for the purchase of materials in memorial to or in honor of named individuals may write a check to the Colleyville Public Library and submit it to the Library Director. These donations will be deposited in the Colleyville Public Library Donation Fund and are exempt from City Council acceptance. Any person or organization making a cash donation greater than $1000 or a donation of art objects or other types of materials to the Colleyville Public Library must complete a Donation Proposal Form (Attachment A) and submit it to the Library Director. The proposal must include a complete description of the donation, and to the extent applicable, pictures andlor detailed drawings, value of the donation and any stipulations concerning the donation, The Library Director will review the proposal, and forward it to the Library Board. The Library Board will discuss the donation proposal and make a recommendation, which will be forwarded to the City Council for final approval. The potential donor reserves the right to withdraw the proposed donation at any time during the approval process. The Friends of the Colleyville Public Library and the Colleyville Public Library Foundation may make donations directly to the Colleyville Public Library and are exempt from City Council approval. If a donation request is of an unusual nature, the Library Director and the Library Board may submit the request to the City Council for approval. :J USE OF DONATIONS The City of Colleyville reserves the right to accept or reject any donation, and in accepting a donation, the City reserves the right to determine the manner in which it will be used. The City cannot accept donations with restrictions as to use, permanence or location. Once a donation is accepted, it becomes the property of the City of Colleyville under the governance of the City Council and its policies. The donor of any gift to the Library should understand that it might someday be sold or disposed of in the best interest of the Library. However, the donor should be assured that no donation shall be disposed of in a careless manner. Donallon Policy Octoher 21103 Page 2 or8 o RECOGNITION OF DONATIONS When an individual or organization gives a cash donation to the Library for the purchase of books, periodicals, or audiolvisual materials, a bookplate naming the donor andlor an individual being honored will be placed on each item. In order that the Library can properly honor the generosity, a Donation Recognition Form (Attachment B) must be completed. A letter from the Library indicating receipt of the gift will be sent to the donor. Donations of fine arts, equipment, or items given as memorials will not be acknowledged by placing a plaque on the item. If a formal request is made by a donor for a permanent recognition, it will be forwarded to the City of Colleyville for consideration. A letter from the Library indicating receipt of the gift will be sent to the donor. The final decision as to how a gift of this type will be acknowledged rests with the City Council. o RECEIPTS The Library shall make no attempt to place a monetary value on the donation. However, upon request, it will issue the donor a receipt or letter acknowledging the donation. (Attachment C) o ACCEPTANCE OF POLICY When accepting donations of greater value, the City of Colleyville may require the donor to sign an acceptance of policy form. o SOLICITATION OF GIFTS The Library will work with the Friends of the Colleyville Public Library and the Colleyville Public Library Foundation to develop appropriate methods for the solicitation of some gifts. Depending on the wishes of the donors, some donations may be referred to the Colleyville Public Library Foundation or the Friends of the Colleyville Public Library. u REVSIONS The staff and Library Board of the Colleyville Public Library will review the Donations Policy periodically, and reserve the right to recommend changes at any time. D(lllalioll PoliCY Ocluhl'l" 2()(J.l Page 3 of 8 _ ='~"" Of (I.,...~ ';>..~: .~~ ,lDce '- ...~-::/"". 1(',\,,1" COLLEYVILLE PUBLIC LIBRARY DONATION PROPOSAL To: City of Colleyville Date: Attention: Library Director Name: Address: City: State: Zip Code: Telephone Numbers: Home: Work: I respectfully submit the following proposal for a donation to the Colleyville Public Library. I have read and understand the Donation Policy of the Colleyville Public Library. Further, I agree that the provisions are acceptable. Detailed description of Donation: Value of Donation: Donation Stipulations (if any): Pictures and/or detailed drawings: D Attached I I ~Not None ~ Applicable Signature of Donor: Date: Received by: Date: Donation Policy' ()clObcr 2()()) Page 4 of 8 For office Lise only: DO NOT WRITE BELOW THIS BOX Reviewed By: Library Director Recommendations/Comments: Date: Reviewed By: Library Board Recommendations/Comments: Date: Approved By: Date: City of Colleyville Modifications, if any: Disapproved by: Date: City of Colleyville A TT ACHMENT A Donation Policy Octuber 2003 Page 5 of 8 "'(emC" COLLEYVILLE PUBLIC LIBRARY T",., DONA TIONRECOGNITION Date: Name: Address: Zip Code: City: Telephone Numbers: State: Home: Work: I/we have read and understand the Donation Policy of the Colleyville Public Library. Further, I/we agree that the provisions are acceptable and would like to contribute $ ___ for material(s) to be placed in the library. As a Memorial for: Or In Honor of: On the occasion of a...: D Birthday D Wedding Anniversary D Graduation D Birth D Other (please specify): The subject matter we prefer for this material is (please specify): The format we ~fer is: D Book D Periodical D CD D DVD U Other (please specify): The Library will notify the following that this donation has been added to the Library's collection in memory of or honoring the above. In the space provided, please indicate the relationship between the honoree and the person(s) to be notified of the donation. Relationship: Name(s) of Person(s) to be notified: Donation Poljcy Octohcr 2003 Page 6 of 8 Address(es) of Person(s) to be notified: Donor(s) Information Name of donor(s): Address(es) of donor(s): Signature of Donor: Date: Received by: The original of this form goes to the donor and the Colleyville Public Library will retain a duplicate. ATTACHMENT B Donation Policy OClober 2003 Page 7 of 8 C,\IY of (G~3!!~JIII~d COLLEYVILLE~~B~I~~IBRARY I,~ DONATION OF MATERIALS Date: Name: Address: City: Telephone Numbers: Home: State: Zip Code: Work: The above named has donated books andlor other Library materials to the Colleyville Public Library This form will serve as a receipt for purposes of income tax deduction. This donation is made with the understanding that such materials may be added to the Library's collection if they meet the criteria of the collection development policy. Donated items will not be returned. Signature of donor: Signature of staff member: Number of items: Description of Items: The original of this form goes to the donor and the Colleyville Public Library will retain a duplicate. ATTACHMENT C Donation Policy Octohcr 2001 Page 8 of 8 OFFICE OF THE FIRE CHIEF COLLEYVILLE FIRE DEPARTMENT April 25. 2002 (Revised May 23, 2003) DONATION POLICY Statement: Fire Department personnel do not solicit donations of any kind from either private citizens, or commercial business owners. However, citizens often wish to take advantage of our non-profit status by making tax-deductible donations to the City of Colleyville. The policy below is written to accommodate citizens desiring to make donations to the City of Colleyville. Purpose To provide a consistent policy for the consideration of donations to the Colleyville Fire Department. The following policy is effective immediately. Procedure 1. Any person or organization desiring to donate funds or equipment to the Fire Department should submit a proposal in writing to the Fire Chief. Funds mailed in by check may forego the written submittal by the donor, but the submittal form will be completed by the Fire Department. a. The proposal should include a complete description of the potential donation. If applicable, the proposal may include pictures, detailed drawings and value of the potential donation. b. Any stipulations concerning the potential donation must also be detailed. c. The Fire Chief will review the proposal and make any comments and recommendations deemed necessary. 2. The City of Colleyville reserves the right to reject any item at any time during the approval process. 3. The potential donor reserves the right to withdraw the proposed item at any time during the process. 4. All accepted donations to the Colleyville Fire Department will become the property of the City of Colleyville and will be used at the discretion of the City. 5. All items will be considered for acceptance on an item-by-item basis. TYPES OF DONATIONS 6. Cash Donations a. Must be in the form a check payable to either the "City of Colleyville," or the "Colleyville Fire Department." b. Checks will be forwarded to the Colleyville Finance Department to be deposited in the appropriate revenue account. c. Funds from this account may be used solely for purchases of equipment for the Colleyville Fire Department after approval from the City Manager. 7. Capital Equipment a. After review and preparation by the Fire Chief, donation submittals will be forwarded to City Council in the form of a Resolution. b. Council will accept or reject the donation after consideration of the Resolution. Stipulations may cause a submittal to either be accepted or rejected. DONATION FORM COLLLEYVILLE FIRE DEPARTMENT Proposed Donation Donor(s) Propose Donation Description Estimated Value Preferred Location Stipulations For office use only Fire Chief 0 Approve 0 Denied City Council 0 Approve 0 Denied Comments: PRE-COUNCIL .'" AGENDA BRIEFING TC'x~~ ITEM#: ! ; 12/02/03 PC-5 , CITY MANAGER ! ; ; MEETING DATE: ! I DEPARTMENT HEAD ! FINANCE REVIEW i Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Update of current economic development activities This item was previously scheduled for the November 18, 2003, City Council meeting. As an ongoing work initiative, staff continues to work with current and potential developers for both residential and commercial projects. The economic forecast appears favorable for Colleyville over the next year. Sales tax receipts for the last four months indicate improved sales activity witnessed by an 11.93% increase reported to the City. While still recovering from the national decision by Kmart, we are clearly seeing increased retail activity from existing and new retailers. Over the last several months, staff has been working with the principal commercial developers for the Town Center at Colleyville, the Villages at Colleyville, and the early planning of a 15- acre retail development at John McCain and SH26. In addition, we continue to respond and inquire with commercial brokers for other properties. The most exciting news is that Life Time Fitness is expected to finalize their purchase within the week. Attachments . Summary of current and potential developments M <0 <0 N .C; . ~ :~ o u ~<( E _ ~ .~ 0. ~ ~ "- c: ~ o :: -=. Ci '0 "0 " 0 ;; ~ Eo: "''to .S i:: :g ~ cO ~ u ;;; o o u . o Z co N ~ N "' ::' "' M ~ N C .. ~ '0 >- <0 U ~ C - .--------. ----- ---- <0 > 0 z -- -- - ---- n_ -- - "' ;:: N ~ M N "' U 0 ;:: "' - '" M N ... ~ '" - .--- -- - ::' "' M N "' N '" M " 0 <( 0 N 1- ---- .---------- -~ I ~ M N co '" N "'C Gl ;; ~ .., Ul .!!! - -- Ul N ;:: ., - ~ - N - c E " .., ... Gl Q. -- -- - n --- --- -- - ~ ~ N N "' N e >- ... ~ Gl :;; .c E -- ----- ~ '" '" - "' ~ Z a. <( ;: '" - N M N ~ :;; --- - ---- ;:: - 0 0 - - -" ~ .. "' M 0 M N N 0 ~ .., " " " w '5 2 -2 ~ ~ "0 OJ OJ 0; ~ . '" Ui " ~ w w 0 . Z 0; . E 0._ 'to W . ~o t! ~ 0 z a: >- -~ E 'E w " " ~ w 0: 0 0 "- '" ~ . ~ ~ w w ~ a: a: E ('3 .. .. 0 0 '5 I if; UJ U U f- "' 0 "' "' "' ::: N ~ M 0 N "'- -"- "'- C .. 0' ri '" N N >- '0 '" 0 > >- "'- oo- "'- "'- M 0 N '" - "' "' '" '" u ~ C '" I---- ~------- --- -- > 0 Z '" I---- --- -~-- --- "' 0 0 "' N '" 0 0 '" ., 0 0 0 0 U <Ii ri 0' oj N oo 0 '" '" 0 '" '" "' N 0 .,; 0' '" n_ ------ .-- - '" 0 0 '" M 0> 0 0 N N N 0_ 0, M '" ... '" "' 0 m <<i ~ 0 M 0 co '" '" "', N N N '" '" .,' '" - -- -------- - ,-- I- '" 0 '" 0 N M '" ~ 0 '" '" N M 0, '" 0 '" ri 0' '" ;0 0' 0 , '" ~ '" <( '" '" N, '" N '" - <Ii I .. "'C - --.-- - "' 0 0 0 "' Gl ~ 0 0 '" N "! 0 0 "', '" ~ -J ~ N '" ;0 '" Ul ::> M ~ .... N .., "', .!!! '" N .; Ul '" --- -- - "' 0 "' 0 - E ~ '" '" 0 '" ~, '" 0 0 .; '" 0' 0' .; ... " M '" '" "' N Gl .., '" '" ~, N Q. ri - oD - '" e - -- -- - :;; 0 N 0 M Gl 0 co 0 M "'- o_ N 0 '" ~ ~ 0 0 "' oD N oo M :2 "' 0 :;; N N M_ ra "' - '" > '" ... - ---- ----- - -- ra 0> 0 0 0 '" "' '" 0 0 '" "', 0> 0, on "'- e a. ~ '" 0 oD 0 '" '" "' '" C " -" 0, N 0 M - '" '" N 0 0 0 N '" on 0 0 '" CO 0_ 0_ '" on N 0 ;:. CO :E ~ <0 0 0 - M '" '" '" '" '" ---- ~ 0 0 0 ~ 0 N N 0_ -" 0 0 0 w 0 N N .. M M M ri '" M 0 0 0 M CO 0 0 '" ~- CO O_ N, 0 ., CO M M ~ '" CO N CO .., CO "'- CO' '" '" " " ~ . '5 :S u -0 OJ 2 0; " . . "0 ii5 '" ! ~ . . 0 . -" Z 0; . E 0.- '" W W ~ 0 t! " 0 Z 0: >- -~ 0 'E . " -,; . " a: -0 0 "- "0 . ~ ~ " . 0 c a: a: " -,; .. .. 0 0 '5 UJ UJ U U f- CIl 0 0 0 0 0 en 0 0 0 0 0 0 0 0 0 0 0 0 L{') 0 0 0 0 0 0 0::> ::I 0 0 0 L{') 0 N 0 O. 0 0 O. 0::> L!) '" 0 L!) '" 0::> 0 en ~ en en 0 0 V to- > N 0 ('") V ~~('") (0 (0 ~ ~ 0::> ('") l: tFJ-,-tt;f:A-1ofl ~~~~~EF>EF> 0 ~ :.;:; U ::I ... iil l: 0 Q,) u > ~---_. - "'5 u "'5 fa "'5 9 "'5 "'5 Gl 0 0 .c 0 9 s >- , i:c '" i:c a. "'5 .c .c 0 - >. "'5 .!!1 .!!1 .~ .!!1 .!!? i:c c:: I- 0 0 c ai c u. c .~ '" , , u: ;;:: IU: Q,) l: .c .c "0 c: !:!:: c ~ 0 "'5 .!!1 '" - 0 - c - ~ ~ :.;:; c "'5 ai E ::J 16 t\l ai Qi 0 c ... :::l u ;;:: 9 "0 0 .... ::J "0 "0 Qi , ;;:: 0 ID , ::J 0 0 ::I .c ID ... t\l "0 U ... .c E .c t\l U; E E - .!!1 u .!!1 t\l ID '" U; 0 l/l Ul c tE c a:; ID :!2 'c ID ID ID ID E - c !:!:: 0 ;;:: ... a:: '" ;;:: ... a:: a:: a:: ID 0 '-" '-" E '-" '-" -: -: '-" a:: E u Qi - - "0 '" '" '" '" '-" '" '" '" '-" '" '" '-" ~ 0 L{') ~ 0 0 '" 0 en L!) '" v 0 '" Q,) E 0 (0 0 0 0 (0 ('") 0 (0 0 0 0- ID C'? C'? (0 N.o::> N ~ to-.~ L{') "'.en a:: N ~ ~ ~ ~ ~ ~ ~ ~ v - ___u__._ ~------ ~- -- Q,) "0 0 E Q,) ~ c "0 - '" 0 ~ u ~ '" ro ID "'5 c:: Gl U (f) E ID ro ~ 0 fa '0 t ... t\l U ... t\l ID 'ID .c ;;:: ... c: ::J t\l - .!!1 (5 - c.. 0 c ... :::l ID 0- E I U t\l C U 0 U ID 0 >. '" ID ;;:: ID .c 0- ID .c (:J .9- c ID E 16 0 I 0 ... (f) 0 16 U; 0 ..r: .cii) >."" U ii) 0 IlJ l/l ID ID ~ .~ - ID "'5 0 ID W :>.0 16 U .... c: u U t\l C ID "0 0 U; u ro c:: ;;:: ;;:: 'm t\l "'5 ;;:: - - ID ::J ... .c ID "- ID t\l t;: 0 0 Z~ 1lJ(f) (:J U u a:: 0 a:: ll. ---------- fa - N 0 0 c:: CO en 0 N N Q,) U "0 U >-- U U ID U u "0 u > > > ~ u .2: 0 > > .2: .2: Ul > il5 il5 -"'- 0 il5 Ul OJ a:: IlJ .;:: IlJ IlJ l/l Gl il5 c.. 0 Q,) ... ID ~ ~ c U ID ID ~ ID Q) ~ "'C t\l ... C C >--"" ~ "'C E > ~ S 0 0 ~.3 ~t\l t\l ~ ~ I >-- >, .~ "- ~ c:: <l: '" '" ID--' Q) Q) ID C C ID ID Q) Q) 0 ::J C t\l = Q) ID 16 = = u "'5 "'5 "'5 Q) .... 0 Ol "'5 OJ 0 0 Z E U U U I- IlJ U .!!! U .!!! (:J U U V N ~ en 0 ~ ~ :> N :> L{') L{') v 0 ~ 0 0 0 ~ ~ 0 0 0 en to- to L!) to- to- to to to- to N V c:o L{') L!) L{') v L!) ~ L{') ~ v L{') (0 -- - - ('") C'? C'"J C'? C'? C'? C'? C'? C'? C'? C'? C'? C'"J GlS2 0 S2 0 0 0 0 0 0 0 0 e e E - 0::> 23 ~ N 23 N M ;:::: co (0 M v ~ .... "'N C'"J ~ N C'"J 0 0 0 0 ~ N N ~ CIl 0- ;:::: Oi Oi Oi - 23 23 23 23 23 23 - c.. to- o ~ 0 0 0 0 0 ~ ~ ~ ~ .... (,) :J '- .... r/) c: o u '- Q) "'0 c: :::l >. .... c: Q) '- '- :J U r/) 0) c: "'0 :J aJ c: o fa .... c: Q) "0 r/) Q) a::: , c: o z ~ Q) z Q) :l III > ~ o :;:; U :l .... ... Ul e: o (,) ("')o)(",)O"l""""ooc.oooooo tDtDOlD'<tDDI'-OOOOD '<t'<tI'-DtDOO.MOO.ODD c.ooo::t"l""""OI"-OL.{)~O>L.{)O..::tCO r-lI?aJOCOL()NOO--r--ONt- COL.{).,.-O...-NC)L()("I")(Y")NNT'"" -<A - -<A -<A <A <A <A <A <A <A ~ ~~ ~ Q) a. >. l- e: o :;:; U :l .... in e: o U Ol e: g Ol:l e:rJ al ._ al ~ ~.~ 0-::::::1::::: en rJ 0 0l0l .~ C g-o :l :l rJ rJ al al '-' '-' ~::= o 0 Ol al al C ~~~ D.D.:l en en .n Ol .~ -0 ::J rJ ;;: al C Olal >. C '-' :O::E 'S 0 rJ ro ;;: ;;: C al al al cc-o ~ .U ro - '-' $;' ro ro al WID.r: .... .... en ;;:roalW alQi.c.c c: '- [J) CJ) -= -: - -: .. . (/JVJUJc/)-=-~-=""':-:""":-:""; ~ CD C) 'II"""" ~ UJ UJ C/) CJ) 00 m VJ VJ CO C"")"I;;f"Ot-OO("')COoo:::t0 Ll) N"l""""C"')L()O>COro,.-O'>f'..,..- Ol tD N,..:CO_O.~CO I'- CO N Ol.'<t. C'I"),.-NL()LOt-<of'-...('t')LJ")oo:::t - (.) Q) '0 .... c.. .c (.) .... ::J ro L...J-'~ U OlOlal -0-0-0 en [lJ co .Vi ~alale ..cut):=::- Qi~~2 ;?(fJ(fJe Q; '-' ;;: '0 al '-' ro D. (fJ al (.) ~ o .r: U; ~ :.;:::; ::J C .r:-"'al uffio C [lJ .... ,~ -ro -8 C al ro C 0 ",walwE.2..c ..c: ..c..c 0 0 u LL(fJ(fJ(fJO:::U(fJ -0 _.al_ .~ ro alQi :50:::0::: WWalWW .c..c..c.c..c (fJ(fJ(fJ(fJ(fJ Ul Ul al .... "0 "0 <l: -0 -0-0 ~ CO"'D CO 0::'0'0 &0:::'0 &'0'0 c>> (Vcm2 c>> ::J[lJCO -OalOOla:l O[lJa:l a::QJal ~e7J~ro~QJ~~QJ ffi .~ t ~ 0::: .r: -g /li I ffi -g .~ .~ cnQ.).9d.......Q)~7.::.:::Q)...J7~Q) ~-o-o(fJ-g::J- QJ= al_ ~ .croQJOOlroOO D..uu~CJUI6uroIUU o~;:~oo;;o~>686 CDtDCDOlCONNOCOONNN tDtDtDOlM~ tD'<!"(O (0(0 _ N("")("')C"'jC"')C"')("")C"')C"?C"?(",,)C"')(,,,,) E~eooeooeeoeoee -LDC0M"l""""OM..-<o:-t:::T'"'"N,.--- ~ (QNNN,.-NO..-OO..-NOO ~co~2~~~~~~~~oo C'l r:: '0 r:: Q) c. (/l ..... E '- Q) c. '- o ~ Q) > Q) '- '- Q) "0 r:: :J (/l ..... u Q) "0 '- c. ro <l> u ro 0- '" Cl .!: en l- "rn "'0 c <l> Q) :Oc ~E'S~ c..c.oU) '~~~Ba1 uCU::J..;:c 2>-50;;: 3: ~ 3: 3: 3: <l> C <l> <l> Q) c-:ccc C o - III E .... o .... c~ g 'u "_ co - - g 3: Z ~ ~....: 8~-=(/)....:~-: o CI) 0 CI) en (/) 000'<1"00 ciOL{)Nor-- ~ '<1"_ N 0">_ U1_ 00_ T"""c.DT"""(OL()l!') :r: Q) ~ "~ Cl ro <l> c "'D '- 0.. C - um.!!! ::JoE ~ <l>:5 ....- '0' '" ro u OJ C) ~ ....:ilE~m>-o a.:ec(j)5~~ u.. <{ "_ :;::; <l> <l> <l><l>2roCl::Q. E "~&! g>"2 ~ t-Q) ~.E~ c t.c 2o~oroQ.) :::JU(/)UII ..... C Q) '0 (/l Q) '- I r:: o Z "'0-0 ro ro o 0 "'00::0:: (/I ~ ~ c OJ ~ .; "'D co &. .~ -0 .;;(/)ro~_...Jro ~ o=ctlO 'O.!:o:: 5:-ro cO:: <{~<l>~~ E"OOID~~ uc3uQ.Q.~ ~ U10'<l" NOOOOI'- NOlD lDO r---LDtOCO,..... Q) en ~ J:: a. O'l t: t: t: ~ a. >- I.. ~ Q) Q) ..t: - t: en - (,J Q) "0 I.. a.. ~ (,J I.. Q) E E o u c -;:J o ~ :;::-0-0-0-0 0:::-0-0 -0-0-0 m > > > > > > > > > gaiaiaial ~aiai aiaiai ..J~~~~~~::i~.~T"""~~~ e '~.~.~ .~ ~ N ~ ~ ~ ~ ~ ~ ~ ~Q)~~gIIUQ)gI.!E.!EQ) ~ 0 0 0 0 ~ 0 0 . 0 0 0 <.:)()()()()(jJ(jJ0-()()(jJ()()() c o - III E .... o - c c o :;:: o :l ... - Q) VI .~ g....: iJ} U Vl C o <Il ::: 000 00 c NO. ~ NIO::l Q) .~ Vl - C Vl ::: o g ~.:s:. _ c N ::l ~ Vl Q) N Vl Ol c :!:! :l ..0 CQlQl :> Q) OJ Q) Q) :>t+-'+-Q)Q) oQ)Q.)__ C i- '- CD Q.) :::t:. co co '-- ..... C =' :J ro ro :J C"" 0'" ::::::l :J en VJ 0- 0" tf) VJoocn(J)~ ooooou lOOOOCO g; 0- r-- ~ T"""_ LO ;;:::N COI""- - o ~ B .... 0- ~ ~ ..c..c l- EE 00 2 {/)IJ) uTIc!:: cc Q) Q) Q) Q) 8 Q) Q) ro~ .o.nEcn EE 0..0.. i919Q..CQ)o..o. 0-0- OO-u.QO ro co Q)- a:; Q..i.C Q) Q) DCDCe ~ ffi 6)20 a; 5; Q)Q)Q):J~"'Otf) "0"0 I IUro;:gQ) Q)Q.) ..c ..c (/) U) VJ .g .E 2 .~ .g .E O'l .Q'l t:: Q.) Q.) _ Q.) Q) ':::: '+- Q) II <(0::0::00::0::000:: Q)Q) Q) Q) - - Q) Q) ... ... co co :J :J crcr Vl Vl 00 00 00 1.00 ""' co Q) <Il -0 C co .<: u ... Q) ~ co c ... co Q) ... C ::l Q) co (9iii c i!: '- 5 ID 2 u 5- c .~ Q) 0 c u~co ~~t .- Q) co &>-~ o co , .<:0-::'::: f./'J Q) ill E E ... ... o 0 LLLL PRE-COUNCIL City or ccen~ Tl'X;:I$ AGENDA BRIEFING MEETING DATE: I ITEM#: i 12102/03 PC-6 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion of the December 2, 2003, City Council regular agenda items This item provides the opportunity for the City Council to discuss the regular City Council agenda items. CITY COUNCIL cc~'" AGENDA BRIEFING "1"~<1:> MEETING DATE: ITEM#: RESOLUTION #: 12/02/03 1 NIA I CITY MANAGER I DEPARTMENT HEAD I I , I FINANCE REVIEW i , N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Executive Session - In accordance with Texas Government Code Chapter 551, Subchapter D EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda CITY COUNCIL ~'" AGENDA BRIEFING I~':'I;;;I ::; MEETING DATE: ITEM#: RESOLUTION #: 12/02/03 2 N/A CITY MANAGER ! DEPARTMENT HEAD I i FINANCE REVIEW ! , N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS RESOLUTION R-03-2271 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF DECEMBER 2, 2003 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. THAT the minutes of the regular City Council meeting of November 18, 2003, are hereby approved. b. THAT the minutes of the Joint City Council and Economic Development Task Force Worksession of November 12, 2003, are hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2003. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor MINUTES OF THE COLLEYVILLE CITY COUNCIL MEETING NOVEMBER 18,2003 The Pre Council meeting of the Colleyville City Council was called to order by Mayor Hocutt on November 18, 2003, at 5:20 p.m. ROLL CALL: Council persons Mark Skinner, Elaine Dolan, Rich Hendler and Jon Ayers were present. Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Community Development Manager Barry LeBaron, Community Development Coordinator Clayton Husband, Public Works Director Keith Fisher, Finance Director Terry Leake, Parks and Recreation Director Monica Walsh, Assistant to the City Manager Cindy Martin and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Ginny Tigue arrived at 5:55 p.m. PC-1. Discussion of a property tax freeze on residential properties of the disabled and the elderly Discussion ensued regarding the senior population demographics of the City and the financial impact of a property tax freeze on residential properties of the disabled and the elderly to the City. Ms. Dee Barker stated that she would provide information regarding the property tax freeze from the Tax Assessor's office for the Council. Mr. Joe Deupree, Mr. Sam McCollough and Mr. Ed Havran spoke regarding the tax structure for future senior citizens. Council requested that staff provide additional information regarding City current and future demographics, tax rate, school district statistics and options regarding a tax freeze on land only. PC-2. Discussion of selecting dates for Capital Improvement Plan Worksessions A City Council Worksession was scheduled for December 1, 2003, at 5:30 p. m. at the new City Hall Executive Conference Room. CITY COUNCIL MINUTES NOVEMBER 18, 2003 PC-3. Discussion of identifying possible City-owned land for location of historical structures Discussion ensued regarding potential locations for historical structures, which included the current City Hal and Bransford Park. Ms. Dee Barker, representing the Tarrant County Historical Commission, provided criteria for property to be designated historical landmarks and the impact of the designation if a structure is relocated. Mr. Joe Deupree spoke regarding the value of relocating historical structures and potential locations for placement historical structures. Council requested that staff evaluate city owned property to determine suitability for historical structures. PC-4. Update of John McCain Road at SH26, John McCain Road at Westcoat Drive, Old Glade culvert and Glade Road at Heritage Avenue There was no discussion related to this item. PC-5. Update of current economic development activities There was no discussion related to this item. PC-6. Discussion of the November 18, 2003, City Council regular agenda items There was no discussion related to this item. There being no further business, Mayor Hocutt declared the meeting adjourned at 6:49 p.m. 2 CITY COUNCIL MINUTES NOVEMBER 18, 2003 The regular meeting of the Colleyville City Council was called to order by Mayor Hocutt on November 18, 2003, at 6:51 p.m. ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler, Jon Ayers and Mayor Pro Tem Ginny Tigue were present. Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Finance Director Terry Leake, Public Works Director Keith Fisher, Community Development Director Barry LeBaron, Community Development Coordinator Clayton Husband, Parks and Recreation Director Monica Walsh, Circulation/Technical Services Librarian Matt Denton, Financial Analyst Collin Boothe, Assistant to the City Manager Cindy Martin, City Attorney Ross Foster and City Secretary Cynthia Singleton were also present. Mayor Hocutt explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal,and Section 551.072 - Property Acquisition. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:52 p.m. and reconvened at 7:44 p,m. The invocation was given by Councilman Mark Skinner and Ross Foster led the Pledge of Allegiance. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Property Acquisition - 2508 Glade Road Property Acquisition - 5318 Bransford Road Sec. 551.072- Sec. 551.072- 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATION Mayor Hocutt announced that most City offices would close at noon on Friday, November 21, 2003, to allow for the move to the new City Hall. He further stated that the Utility Billing Department and Building Inspection Department would remain open until 5:00 p.m. Mayor Hocutt announced that a building permit had been issued for Lifetime Fitness. 3 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Mayor Pro Tem Tigue announced that the Colleyville Public Library will open Monday, November 24, 2003, and invited everyone to attend the Library Foundation Gala to be held on Saturday, November 22,2003, at 7:00 p.m., on the second floor of the Library. Councilman Skinner congratulated the Covenant Christian Academy Cougars for progressing to the second round of 2A state playoffs in football. Mayor Pro Tem Tigue announced that it is Councilman Skinner's birthday and Mrs. Skinner provided dinner for Council and staff in celebration of the event. Mayor Hocutt expressed gratitude to Mr. Frank Whitmire, Mr. Richard Fairlamb and Mr. Craig Lemmon for service on the Traffic Safety Task Force and presented a plaque to Mr. Whitmire. Mr. Fairlamb and Mr. Lemmon were unable to attend the meeting. Mayor Hocutt presented a Proclamation to Damon Southard, Chair of the Employer Support of the Guard and Reserve (ESGR) Committee and Ken Benson, Public Affairs Co-Chair of the Area 10 Committee which includes North Texas Mr. Benson spoke regarding the work of the ESGR. Mr. Southard presented Mayor Hocutt with a medallion. Mayor Hocutt presented a Proclamation to Marine Corps Major Timothy Adams for his military service in Iraq. Major Adams spoke regarding his service in Iraq and expressed appreciation to the community for their support. CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-03-2260 - Consent Items: a. Approval of minutes of the regular City Council meeting of November 4, 2003 b. Approval of minutes of the Joint City Council and Economic Development Task Force Worksession of October 8,2003 c. Approval of minutes of the Joint City Council and Parks and Recreation Advisory Board Worksession of October 8, 2003 d. Approval of minutes of the Joint City Council and Economic Development Task Force Worksession of October 29, 2003 4 CITY COUNCIL MINUTES NOVEMBER 18, 2003 e. Approval of a donation of a live oak tree and permanent memorial marker from Nancy Fry Mayor Hocutt opened the public hearing and read Resolution R-03-2260 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-03-2260. Councilman Ayers seconded the motion. Ayes: Council persons Skinner, Dolan, Ayers, Hendler and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. Councilman Hendler announced that the donation of the live oak tree was in honor of Mr. Ray Hebert for his support and involvement in the Colleyville Baseball Association. PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1428 - Approval of an amendment to Chapter 7 - Sign Regulations of the Colleyville Land Development Code, Case G-03-010 Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1428. Ms. Barbara Alsworth, 2008 Plaza Drive, Bedford, Texas, spoke in favor of the proposed ordinance. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Dolan stated, "I do not feel comfortable with the proposed regulations of 112 square feet; I believe our goal was to make Colleyville Boulevard neater, cleaner, less congested. The current sign ordinance is 90 square feet. I don't understand why we are making signs bigger and the second point, I would prefer that we have no allowance for two signs on a property of 500 feet where currently there is only one. I believe there is no indication why we need, why there is a necessity for two signs. I think, again, that allows for over congestion and so in that regard I am not comfortable with it." Mayor Pro Tem Tigue moved to approve Ordinance 0-03-1428. 5 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Hendler, Ayers and Mayor Pro Tem Tigue Nays: Councilman Dolan Mayor Hocutt declared the motion carried. 5. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1429 - Amending Ordinance 0-92-880 setting fees and charges for Real Estate Open House signs Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1429. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Dolan moved to approve Ordinance 0-03-1429, with the amendment to change the permit fee to $50.00. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 6. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1430 - Amending Section 2 of Ordinance 0-03-1417 to authorize the expenditure of up to $43,500 of unappropriated fund balance for reimbursement of the Voluntary Park Fund for the purchase of a reel mower and paint striping of park facilities Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1430. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to approve Ordinance 0-03-1430. Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None 6 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Mayor Hocutt declared the motion carried. 7. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1431 - Amending Section 2 of Ordinance 0-03-1430 to authorize the expenditure of $400,000 of unappropriated fund balance for additional street improvements Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1431. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the selection of streets to be repaired and the partnership with Tarrant County for road repair. City Manager Bill Lindley provided information related to the funding of neighborhood streets and road repairs and schedule for repairs. Discussion ensued regarding funding for Capital Improvement Plan items as it relates to road repair. Councilman Skinner requested that consideration be given to designating a portion of these monies to be considered for funding an economic development plan. 8. READING AND PUBLIC HEARING - Resolution R-03-2261 - Approval of the Preliminary Plat of Villas of Colleyville, 4.04 acres located at the northeast corner of Cheek Sparger Road and Steeplechase Drive, Case P-03-028 Mayor Hocutt opened the public hearing and read Resolution R-03-2261 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-03-2261. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Ayers and Mayor Pro Tem Tigue Nays: Councilman Hendler Mayor Hocutt declared the motion carried. 7 CITY COUNCIL MINUTES NOVEMBER 18, 2003 9. READING AND PUBLIC HEARING - Resolution R-03-2262 - Acceptance of the Colleyville Economic Development Task Force report regarding economic development opportunities for Colleyville This was item was considered in the Item 4 position. Mayor Hocutt opened the public hearing and read Resolution R-03-2262 in its entirety. There was no one present wishing to speak and Mayor Hocutt closed the public hearing. Mr. Victor Dupuy provided an overview of the process for developing the Colleyville Economic Development Task Force report. Mr. John Grace, reported on the findings of the City Ordinance and Policy Subcommittee, and recommended a review of the Land Development Code, enforcement of city codes regarding landscaping, recommendations for hiring an Economic Development Director, Charter review regarding terms of Council and election dates and review of the Master Plan dedicated to commercial development. Mr. Bob Hill reported on the findings of the Marketing Subcommittee and recommended hiring an Economic Development Director, implementing a beautification program for SH26 and implementing a public relations program for the City. Mr. John Lynch reported on the findings of the Commercial and Residential Development Subcommittee and recommended hiring an Economic Development Director, developing an interactive website, subscribing to and advertising in national and regional publications, conducting a major artery traffic study and developing a database of demographics and financial data for economic development use. Mark Howe, Chair of the Economic Development Task Force expressed gratitude to the members of the Task Force for their work and dedication. Mr. Howe provided a summary of the findings and recommendations of the subcommittees. The Council, by acclamation, suspended the rules to allow citizens to speak. Ms. Betty Jean Willbanks, 5400 St. Emilion Court, spoke regarding the basis for citizen's desire to locate and remain in Colleyville. Ms. Kathy Hadley, 204 Timberline North, spoke regarding the longevity and success of Foreman's Feed Store and density of neighborhoods. Mr. Mike Taylor, 5016 Chelsea Lane, spoke regarding the future economic development of Colleyville, establishing a community standard and primary corridors for development. 8 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Mr. Richard Newton, 6107 Lansford Lane, commended the Economic Development Task Force for their work and spoke regarding the parks system, library, tax rate, property values and retail sales rate. Councilman Ayers expressed gratitude to the Economic Development Task Force for their dedication and the economic development plan and regarding the Council's implementation of an economic development plan. Mayor Pro Tem Tigue expressed gratitude to the economic Development Task Force for their work and spoke regarding the timing of the development of the City, the impact of the Tax Increment Financing District and quality development. Councilman Dolan commended the Economic Development Task Force for their professionalism and well thought out conclusions. Councilman Hendler spoke regarding an economic development plan, the future development of the City and commended the Economic Development Task Force for their work. Councilman Skinner expressed gratitude to the Task Force for a "great scouting report". Mayor Hocutt expressed gratitude to the Task Force and spoke regarding the resources of the City for development and requested that staff include the report on the City's website. Councilman Skinner moved to approve Resolution R-03-2262. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. Mayor Hocutt recessed the meeting at 9:50 p.m. and reconvened at 10:08 p.m. 10. READING AND PUBLIC HEARING - Resolution R-03-2263 - To override the Mayor's veto of Resolution R-03-2255A, appointing a member to the Planning and Zoning Commission Mayor Hocutt opened the public hearing and read Resolution R-03-2263 in its entirety. 9 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Mr. Jim Moore, 1416 Glade Road, spoke in favor of the proposed Resolution and regarding the development of the Charter, the appointment process and the service of Mayor Hocutt on the City Council and read a statement regarding the appointments signed by former elected officials Don Butler, Steve Helling, Claudia McKenney, Linda Newton, Jim Moore, Frank Carroll, Nelson Thibodeaux, Smokey Vanover, Mike Taylor, Jody Short, and Gerald Styles; Mayors Buck Hubbard, Frank Whitmire, Richard Newton, Ed Baker and Ed McKnight. Mr. David Fink, 6400 Ponderosa Lane, spoke in favor the proposed Resolution and regarding the leadership of the Mayor, the appointment process and legal counsel. Mr. Tom Dolan, 6317 Pleasant Run Road, spoke in favor of the proposed Resolution and regarding the reputation of the City, the behavior of the Council, and the appointment process. Mr. Tony Licata, 5600 Creekside Court, spoke in favor of the proposed Resolution and regarding the appointment process. Mr. Rich Munson, 1905 Hall Johnson Road, spoke in opposition to the proposed Resolution and regarding past Planning and Zoning Commission appointments and road design. Mr. Steven Knight, spoke in opposition to the proposed Resolution. Mr. Joe Tigue, 4415 Meandering Way, spoke in opposition to the proposed Resolution and regarding potential appointments and reopening the application period for the Planning and Zoning Commission. Mr. Dave Dudziak, 2301 Wilkes Court, spoke in favor of the proposed Resolution and regarding his qualifications and commitment to serve on the Planning and Zoning Commission. Mr. Tom Pitts, 3605 Wexford Court, spoke in opposition to the proposed Resolution and regarding reopening the application period for Planning and Zoning Commission. Ms. Kathy Hadley, spoke in opposition to the proposed resolution and regarding the politics 0 f t he City and reopening t he application period for the Planning and Zoning Commission. Ms. Jo Ann Gasper, 4103 Paddington Way spoke in opposition to the proposed Resolution and in support of reopening the application period for the Planning and Zoning Commission. 10 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Mr. Fred Ballinger, 304 W. Bandit Trail, spoke in opposition to the proposed Resolution and regarding the appointment process and reopening the application period for the Planning and Zoning Commission. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Hocutt read the veto letter for Resolution R-03-2255A, which was sent to Councilmembers and the City Secretary. Mayor Hocutt asked City Attorney Ross Foster, "Can the City Council make appointments other than by Ordinance or Resolution?" City Attorney Ross Foster stated, "No, the Charter provides that all action by the City that is not taken by Ordinance shall be taken by Resolution; so, assuming that the appointment of these individuals is an official action of the City; the Charter only allows it to be done by either ordinance or resolution". Mayor Hocutt asked City Attorney Ross Foster, "What authority does the Mayor have to veto the appointments the City Council made appointments pursuant to the adopted Rules of Procedure?" City Attorney Ross Foster stated, "As I stated, the Resolution is required to appoint the individuals, the Charter gives the Mayor the right to veto those resolutions; that is the way the Mayor votes and if the Rules of Procedure are construed to be inconsistent with the Charter, those rules would be invalid to that extent". Mayor Hocutt asked City Attorney Ross Foster, "How does the Mayor have the authority to veto an appointment when Section 7.3d of Resolution R-90-612 states, the nominees receiving the majority of the votes is declared the winner and will be appointed to fill the vacant position?" City Attorney Ross Foster stated, "It is the same answer I just gave you. Again, the position is filled by the passage of a Resolution. The Mayor has a right to veto a Resolution. If the Rules of Procedure are construed too allow the appointment in some manner other than Resolution, they are inconsistent with the Charter and invalid". Mayor Hocutt spoke regarding the appointments, the stalemate of the process and reopening the application period for the Planning and Zoning Commission. City Manager Bill Lindley provided an overview of the process for appointing citizens to the Boards, Commissions and Committees. Councilman Ayers moved to approve Resolution R-03-2263. 11 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Councilman Dolan seconded the motion. Ayes: Councilpersons Dolan, Hendler and Ayers Nays: Councilman Skinner and Mayor Pro Tem Tigue Mayor Hocutt declared that Resolution R-03-2263 requires four votes for approval; therefore, Resolution R-03-2263 is denied and the veto is upheld. 11. READING AND PUBLIC HEARING - Resolution R-03-2264 - To override the Mayor's veto of Resolution R-03-2255B, appointing a member to the Planning and Zoning Commission Mayor Hocutt opened the public hearing and read Resolution R-03-2264 in its entirety. Mr, Mike Taylor, 5016 Chelsea Drive, spoke in support of Mr. Tom Hart's appointment to the Planning and Zoning Commission and regarding the appointment process. Mr. David Fink, 6400 Ponderosa Lane, spoke in favor of the proposed Resolution and regarding future appointments. Mr. Fred Ballinger, 304 W. Bandit Trail, spoke in opposition to the proposed Resolution and regarding reopening the application process for the Planning and Zoning Commission. Mr, Steven Knight, 3917 Felps, spoke in opposition to the proposed Resolution and regarding reopening the application process for the Planning and Zoning Commission. Mr. Joe Tigue, 4415 Meandering Way, spoke in opposition to the proposed Resolution and regarding reopening the application process for the Planning and Zoning Commission. Ms. Kathy Hadley, 204 Timberline Street North, spoke in opposition to the proposed Resolution. Mr. Tom Pitts, 3605 Wexford Court, spoke in opposition to the proposed Resolution and regarding the Master Plan process, the qualifications for the Planning and Zoning Commission members and reopening the application process for the Planning and Zoning Commission, There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. 12 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Councilman Ayers spoke regarding the qualifications of Mr. Tom Hart to serve as a Planning and Zoning Commission member and the appointment process. Councilman Ayers moved to approve Resolution R-03-2264. Councilman Dolan seconded the motion. Ayes: Council persons Dolan, Hendler and Ayers Nays: Councilpersons Skinner and Mayor Pro Tem Tigue Mayor Hocutt declared that Resolution R-03-2264 requires four votes for approval; therefore, Resolution R-03-2264 is denied and the veto is upheld. 12. READING AND PUBLIC HEARING - Resolution R-03-2265 - To override the Mayor's veto of Resolution R-03-2255C, appointing a member to the Planning and Zoning Commission Mayor Hocutt opened the public hearing and read Resolution R-03-2265 in its entirety. Mr. Steven Knight, 3917 Felps Court, spoke in opposition to the proposed Resolution. Mr. Joe Tigue, 4415 Meandering Way, spoke in opposition to the proposed Resolution and regarding reopening the application process for the Planning and Zoning Commission members. Mr. David Fink, 6400 Ponderosa Lane, spoke in opposition to the proposed Resolution and regarding the process for appointments and potential applicants. Mr. Fred Ballinger, 304 West Bandit Trail, spoke in opposition to the proposed Resolution and potential applicants. Mr. Richard Newton, 6107 Lansford Lane, spoke in favor of the proposed resolution and regarding integrity and truth and the Mayor's reason for the vetoes. Mr. Clif Holliday, 2712 Meadowview Drive, spoke in favor of the proposed Resolution and regarding the legal counsel provided by the City Attorney. Mr. Joe Deupree, 5201 Montclair, spoke regarding compromise and convictions. Mr. Tom Hart, 1717 Avondale, spoke in favor of the proposed Resolution and regarding the appointment to the Planning and Zoning Commission, political discrimination and diversity. 13 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Ms. Kathy Hadley, 204 Timberline Street North, spoke regarding her father's service on the Planning and Zoning Commission in support of the Mayor. Ms. Donna Arp, 4607 Cresthaven, spoke in opposition to the proposed Resolution and regarding the role of Mayor and regarding voting records of elected and appointed officials and the appointment process. Mr. Tom Dolan, 6317 Pleasant Run Road, provided clarification of previous remarks regarding the City and the City Council. Mr. Dave Dudziak, 2301 Wilkes Court, spoke in support of and regarding the qualifications of LuAnn Edwards to serve on the Planning and Zoning Commission and the appointment process. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the future development of the City, the appointment of Planning and Zoning Commission members, previous appointments to Boards, Commissions and Committees and the appointment process. Councilman Dolan moved to approve Resolution R-03-2265. Councilman Ayers seconded the motion. Ayes: Council persons Dolan, Hendler and Ayers Nays: Councilpersons Skinner and Mayor Pro Tem Tigue Mayor Hocutt declared that Resolution R-03-2265 requires four votes for approval; therefore, Resolution R-03-2265 is denied and the veto is upheld. 13. READING AND PUBLIC HEARING - Resolution R-03-2266 - Consideration of appointments to the Planning and Zoning Commission Mayor Hocutt opened the public hearing and read Resolution R-03-2266 in its entirety. Mr. Joe Tigue, 4415 Meandering Way, spoke regarding the appointments to the Planning and Zoning Commission and reopening the application period. Mr. Nelson Thibodeaux, 4211 Green Meadow East, spoke regarding future Boards, Commissions and Committee appointments, former elected officials and the appointment process. 14 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Mr. David Fink, 6400 Ponderosa Lane, spoke regarding the Boards, Commission and Committee terms of office, road widenings and the future of business on SH26. Mr. Steven Knight, 3917 Felps Court, spoke in support of the Mayor's veto. Mr. Fred Ballinger, 304 W. Bandit Trail, spoke in support of reopening the application period for the Planning and Zoning Commission. Mr. Tom Pitts, 3605 Wexford Court, spoke in support of reopening the application period for the Planning and Zoning Commission. Ms. Donna Arp, 4607 Cresthaven, spoke regarding her employment, service on the Tax Increment Financing District and conditions on which she would resign from the Tax Increment Financing District Board, the Open Meetings Act, the economic development of the City and the impact of widening of SH26. Mr. Richard Newton, 6107 Lansford Lane, spoke regarding the actions of the Ethics Commission. Mr. Clif Holliday, 2712 Meadowview Drive, spoke regarding the Planning and Zoning Commission appointments and potential applicants. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to reopen the application period for the Planning and Zoning Commission. Councilman Skinner seconded the motion. Aye: Councilman Skinner and Mayor Pro Tem Tigue Nays: Councilpersons Dolan, Ayers and Hendler Mayor Hocutt declared the motion denied. Councilman Ayers presented a procedural change to divide the question and create three separate resolutions, Resolution R-03-2266A for Place 5, Resolution R-03-2266B for Place 6 and Resolution R-03-2266C for Place 7. Councilman Dolan seconded the motion. Ayes: Councilpersons Ayers, Dolan and Hendler Nays: Councilman Skinner and Mayor Pro Tem Tigue 15 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Mayor Hocutt declared the motion approved. Mayor Hocutt opened the floor for nominations for Place 5. Councilman Skinner nominated Mark Jones. Councilman Dolan nominated Dave Dudziak. Mark Jones: Dave Dudziak: Councilman Skinner and Mayor Pro Tem Tigue Councilpersons Dolan, Hendler and Ayers Mayor Hocutt declared Dave Dudziak appointed to Place 5 of the Planning and Zoning Commission on Resolution R-03-2266A. Mayor Hocutt opened the floor for nominations for Place 6. Councilman Skinner nominated Mark Jones. Councilman Dolan nominated Tom Hart. Mayor Hocutt called for the vote. Mark Jones: Tom Hart: Councilman Skinner and Mayor Pro Tem Tigue Councilpersons Dolan, Ayers and Hendler Mayor Hocutt declared Tom Hart appointed to Place 6 on Resolution R-03-2266B. Mayor Hocutt opened the floor for nominations for Place 7. Councilman Skinner nominated Mark Jones. Councilman Dolan nominated Luann Edwards. Mark Jones: Luann Edwards. Councilman Skinner and Mayor Pro Tem Tigue Council persons Ayers, Dolan and Hendler Mayor Hocutt declared Luann Edwards appointed to Place 7 on Resolution R-03- 2266C. 14. READING AND PUBLIC HEARING - Resolution R-03-2267 - Amending Resolution R-92-753 changing the name of the Sidewalk Priorities Task Force Mayor Hocutt opened the public hearing and read Resolution R-03-2267 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. 16 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Councilman Dolan moved to approve Resolution R-03-2267. Councilman Hendler seconded the motion. Mayor Pro Tem Tigue spoke regarding funding for completion of the Mill Creek sidewalk. City Manager Bill Lindley provided a history of the Sidewalk Priorities Task Force. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Council requested that City Manager Bill Lindley include an item on the December 2, 2003, City Council agenda providing for funding of the Mill Creek sidewalk. Mayor Hocutt declared the motion carried. 15. READING AND PUBLIC HEARING - Resolution R-03-2268 - Amending Resolution R-95-1122, which provides for a change regarding Councilmembers presenting subjects for Council consideration Mayor Hocutt opened the public hearing and read Resolution R-03-2268 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Dolan moved to approve Resolution R-03-2268. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: Mayor Pro Tem Tigue Mayor Hocutt declared the motion carried. TABLED ITEM: 16. CONSIDERATION OF ORDINANCE 0-03-1416 - Approval of a Zoning Change from AG to PUD-C on 4.307 acres located at 6521 Colleyville Boulevard, Case Z- 03-015 Councilman Skinner moved to remove Ordinance 0-03-1416 from the table. Councilman Ayers seconded the motion. 17 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Ayes: Council persons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1416. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Community Development Manager Barry LeBaron provided an overview of the modifications to the proposed Ordinance Ms. Janice Hodges, 805 Beverly Drive, applicant, was present to answer questions of the Council. Discussion ensued regarding landscape screening and the site plan and permissible . land uses. Mayor Pro Tem Tigue moved to approve Ordinance 0-03-1416, with the amendment to add to Section 2. Permitted Uses: g. Sub-area "G" - Open Space" Councilman Hendler seconded the motion. Council suspended the rules, by acclamation, to allow citizens to speak. Mr. Dave Dudziak, 2301 Wilkes Court, spoke regarding the use of gravel and the distance of area designated for RV parking from residential area. Ayes: Councilpersons Skinner, Hendler, Ayers and Mayor Pro Tem Tigue Nays: Council person Dolan Mayor Hocutt declared the motion carried. STAFF REPORTS: 17. MONTHLY FINANCIAL REPORT There was no action taken on this item. REPORTS: 18. PARKS AND RECREATION ADVISORY COMMITTEE MINUTES - September 8, 2003 18 CITY COUNCIL MINUTES NOVEMBER 18, 2003 PARKS AND RECREATION ADVISORY COMMITTEE MINUTES - September 17,2003 ETHICS COMMISSION MINUTES - October 6, 2003 COLLEYVILLE TREE BOARD - November 4, 2002 HISTORICAL PRESERVATION COMMITTEE MINUTES - October 14,2003 19. READING AND PUBLIC HEARING - Resolution R-03-2269 - Approval of a Final Plat of Emerson Estates (formerly Old Grove and Parker Place) 45.459 acres located west of the Westmont Addition, southwest of John McCain Road, Case P-03-019 Mayor Hocutt opened the public hearing and read Resolution R-03-2269 in its entirety. Mr. AI Zim, 7209 John McCain Road, spoke in oppostion to the proposed Resolution and regarding drainage on his property. Mr. Robert Jackson, 300 John McCain Road, spoke regarding erosion concerns, water flow from Emerson Estates and tree damage. Ms. Carol Parker, 103 and 105 West John McCain, spoke in opposition to the proposed Resolution and regarding a deeded access, the entrance to Emerson Estates and the 30 foot easement. Mr. Fred Ballinger, 304 W. Bandit Trail, spoke in opposition to the proposed resolution and regarding resolution of issues with neighbors, realignment of entrance and preservation of trees. Mr. Grady Walker, 7309 John McCain Road, spoke in opposition to the proposed resolution and regarding a proposed realignment of John McCain, entrance to Emerson Estates and tree preservation. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the safety of the entrance. Mr. Eddie Eckart of Goodwin and Marshall, representing the applicant, spoke regarding the realignment of the Parker driveway, tree preservation and was present to answer questions of the Council. Discussion ensued regarding the status of a former dump site on the Emerson Estate property, drainage, TCEQ Notice Of Inform Permit address and the entrance realignment. 19 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Mayor Pro Tem Tigue moved to deny Resolution R-03-2269 without prejudice. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Hendler, Ayers and Mayor Pro Tem Tigue Nays: Councilman Dolan Mayor Hocutt declared the motion carried. CITIZEN COMMENTS: 20. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one wishing to speak. ACTION/RESOLUTION: 21. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF NOVEMBER 18, 2003 - Reading and Public Hearing - Resolution R-03-2270 This Resolution was not needed. ADJOURNMENT: 22. ADJOURNMENT There being no further business before the City Council, Councilman Ayers moved to adjourn. Councilman Dolan seconded the motion. Ayes: Councilpersons Dolan, Hendler, Ayers, and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the meeting adjourned at 2:12 a.m. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. 20 CITY COUNCIL MINUTES NOVEMBER 18, 2003 Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary 21 MINUTES OF THE JOINT CITY COUNCIL AND ECONOMIC DEVELOPMENT TASK FORCE WORKSESSION NOVEMBER 12, 2003 The meeting of the Colleyville City Council and Economic Development Task Force was called to order by Chair Mark Howe on November 12, 2003, at 6:35 p.m. ROLL CALL: Economic Development Task Force members present were Chair Mark Howe, Victor Dupuy, John Grace, Ray Spoth, Theresa Rutherford, Mark McLeod, Bob Hill and Tom Lisle Adjunct Members present included Ed Moore, Mike Taylor, Jody Short, Jim Moore, Tom Gardner, Clif Holliday, Tom Miller, Lisa Kenney, Mark Jones, John Lynch and John T erhoeve Councilman Rich Hendler also attended the meeting. City staff present were City Manager Bill Lindley and Records Management Coordinator Nicole Minder. II. Approval of November 5,2003 Minutes John Grace moved to approve the minutes of the November 5, 2003 meeting. Theresa Rutherford seconded the motion. Ayes: Chair Mark Howe, Victor Dupuy, John Grace, Ray Spoth, Theresa Rutherford, Mark McLeod, Bob Hill and Tom Lisle Nays: None Chair Mark Howe declared the motion approved. III. Review and Discussion of Guidelines for Final Report Chair Mark Howe led a discussion regarding the guidelines for the final report and presentation to the City Council on November 18, 2003. JOINT CITY COUNCIL AND ECONOMIC DEVELOPMENT TASK FORCE MINUTES NOVEMBER 12,2003 Chair Mark Howe will present the introduction, Board member John Grace will present the report for the City Ordinances and Policies Subcommittee, Board member Bob Hill will present the report for the Marketing Subcommittee and Adjunct member John Lynch will present the report for the Commercial and Residential Development Subcommittee. Chair Mark Howe will conclude and summarize the main recommendations from the final reports. The Board set a time limit of five (5) minutes per report presentation. Following the conclusion of the reports, the Board will be available for a brief question and answer session from the City Council. Chair Mark Howe requested that City Manager Bill Lindley discuss with the City Council, at the Pre Council meeting, the plan for a worksession to discuss the recommendations in a more detailed fashion. IV. Presentation and Approval of Subcommittees' Final Reports City Ordinances and Policies Subcommittee - John Grace presented the final report to the Economic Development Task Force Board, which included the revisions as suggested by the Board members. John Grace moved to approve the City Ordinances and Policies Subcommittees' final report with the changes included in the final report. Victor Dupuy seconded the motion. Ayes: Chair Mark Howe, Victor Dupuy, John Grace, Ray Spoth, Theresa Rutherford, Mark McLeod, Bob Hill and Tom Lisle Nays: None Chair Mark Howe declared the motion approved. Marketing Subcommittee - Bob Hill presented the final report to the Economic Development Task Force Board, which included the revisions as suggested by the board members. Bob Hill moved to approve the Marketing Subcommittees' final report with the changes included in the final report. John Grace seconded the motion. Ayes: Chair Mark Howe, Victor Dupuy, John Grace, Ray Spoth, Theresa Rutherford, Mark McLeod, Bob Hill and Tom Lisle Nays: None JOINT CITY COUNCIL AND ECONOMIC DEVELOPMENT TASK FORCE MINUTES NOVEMBER 12,2003 Chair Mark Howe declared the motion approved. Commercial and Residential Development Subcommittee - Adjunct member John Lynch presented the final report to the Economic Development Task Force Board, which included the revisions as suggested by the board members. John Grace moved to approve the Marketing Subcommittees' final report with the changes included in the final report. Theresa Rutherford seconded the motion. Ayes: Chair Mark Howe, Victor Dupuy, John Grace, Ray Spoth, Theresa Rutherford, Mark McLeod, Bob Hill and Tom Lisle Nays: None Chair Mark Howe declared the motion approved. City Manager Bill Lindley stated that the final reports and handouts should be sent via electronic mail to the City Secretary's Office by Thursday, November 13, 2003, to be included in the City Council packets for the City Council meeting on November 18, 2003. V. Identify agenda items for the next meeting The Task Force identified no additional items. The Task Force will attend the November 18, 2003, City Council meeting and present the final recommendations to the Council. VI. Citizen Comments There were no citizen comments VII. Adjournment John Grace moved to adjourn the regular meeting at 8:45 p.m. and convene as subcommittees. Ray Spoth seconded the motion and the motion was approved by acclamation. JOINT CITY COUNCIL AND ECONOMIC DEVELOPMENT TASK FORCE MINUTES NOVEMBER 12,2003 APPROVED THIS DAY OF 2003 BY A VOTE OF AYES, NAYES AND ABSTENTIONS. Minutes taken and prepared by: Nicole F. Minder Records Management Coordinator CITY COUNCIL CC&1'" AGENDA BRIEFING 'l':\;'l:; MEETING DATE: 12/02/03 CITY MANAGER ITEM # : 4 DEPARTMENT HEAD ORDINANCE #: 0-03-1431 FINANCE REVIEW i Previous Action: 11/18/03 DEPARTMENT: FINANCE SUBJECT: Amending Section 2 of Ordinance 0-03-1430 to authorize the expenditure of $340,000 of unappropriated fund balance for additional street improvements and $60,000 of unappropriated fund balance for the extension of sidewalk along a portion of Glade Road Second Reading and Public Hearing At the November 18, 2003, Council meeting, the City Council expressed a desire to allocate the proposed budget amendment of $400,000 in the following manner: $340,000 - for additional street improvements and $60,000 for the extension of sidewalks along a portion of Glade Road. The attached proposed ordinance incorporates these changes along with a revised Supplemental Street Improvement list. First Reading and Public Hearing The City Council has expressed a desire to amend the Fiscal Year 2003-2004 budget using the estimated addition to fund balance from Fiscal Year 2002-2003. This addition to fund balance is estimated to be $400,000 and would be used for additional street improvements. Attached is a list of streets on which the $400,000 would be spent. Financial Impact Amendment of the General Fund Budget by $400,000 by using the fund balance. Recommendation Approval Attachments · 2003-2004 Supplemental Street Improvement list (revised) . Ordinance 0-03-1431 City of Colleyville 2003-2004 Supplemental Street Improvement List Project Project Estimated Street Tarrant County Year Location Limits Cost Ratln Estimated Cost FY 2003-2004 Misc. $239,433 Maranatha Estates Brook Meadows Currently funded FY 2003-2004 Additional Monies Assumptions: III Woodland Hills Mise Mise Bluebonnet Drive $85,400.00 F $75,000.00 Cheeks ar er arwick to Windemere $45,000.00 F $26,000.00 Maranatha Ct. $40,000.00 F $28,000.00 Green Oaks Drive $55,800.00 F $37,000.00 Shad Creek Lanee $67,000.00 F $33.000.00 Shad ood Lane- $52,300.00 F $41,000.00 subtotal $345,500.00 $240,000.00 Ballantrae $36,500.00 F Hi hland Drive $22,200.00 F Hi hland Meadows Drive $42,300.00 F subtotal $101,000.00 Meadow Hill Drive $36,800.00 F subtotal $36,800.00 Eaton Cir South $45,000.00 F Jim Mitchell East $47,400.00 F subtotal $92,400.00 Montclair Drive $108750.00 0 Total $338 950.00 Tarrant Count list submitted in August 2003 Mill & Overlay (average subgrade): lifespan = 7 yrs Mill & Overlay (good subgrade): lifespan = 10. yrs 'Denotes the additional streets to be resurfaced if Tarrant County completed entire street request There are several other "D" and "F" street that are included in the subdivision CIP plan. General Notes Tarrant Count List Tarrant Coun List Tarrant Coun List Tarrant County List Tarrant Coun List Tarrant Coun List "D" to "F" based on increased use of street revised: November 13,2003 ORDINANCE 0-03-1431 AN ORDINANCE AMENDING SECTION 2 OF ORDINANCE 0-03-1430 RELATING TO THE FISCAL YEAR 2003-2004 BUDGET, TO AUTHORIZE THE EXPENDITURE OF $400,000 OF UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR ADDITIONAL STREET IMPROVEMENTS ($340,000) AND THE EXTENSION OF SIDEWALKS ALONG A PORION OF GLADE ROAD ($60,000) IN FISCAL YEAR 2003- 2004; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council desires that additional funding be added to the Street Department budget for street improvements (line item Account 001-33-6319) in the amount of $340,000 and the Engineering Department budget for the extension of sidewalk along a portion of Glade Road (line item Account 001- 18-6388) in the amount of $60,000 and the source of the funding is the addition to fund balance from the Fiscal Year 2002-2003 Budget; and WHEREAS, the appropriation was not included in the Fiscal Year 2003-2004 Budget approved by the City Council. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec.1. THAT all of the above premises are found to be true and correct and are hereby incorporated into the body of this ordinance as if copied in their entirety herein. Sec. 2. THAT appropriations in the annual budget for Fiscal Year 2003-2004 as adopted by Ordinance 0-03-1430 are amended to read as follows: General Fund Utility Fund (Water & Wastewater) Debt Service Fund Drainage Utility Fund $13,346,656 $ 8,304,466 $ 2,191,087 $ 630,282 Sec.3. THAT the City Manager be and is hereby authorized to make the appropriate change to the budget to reflect the changes noted above. Sec.4. THAT the effective date of this ordinance shall be immediate upon its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2003. The second reading and public hearing being conducted on the 2003. Ordinance 0-03-1431 Page 2 of 2 day of day of ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross 1. Foster City Attorney CITY COUNCIL ~n", AGENDA BRIEFING (C"x:;l5 MEETING DATE: 12/02/03 ; CITY MANAGER i ITEM#: 5 DEPARTMENT HEAD ; <J::t,t ORDINANCE # : 0-03-1432 FINANCE REVIEW N.A. Previous Action: None DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT : Approval of the Zoning Change from CN and R20 to PUD-C with a Special Use Permit for Alcoholic Beverage Sales on 2.17 acres located at the northeast corner of Precinct Line Road and McDonwel1 School Road, Case Z-03-026 First Reading and Public Hearing Backqround The Donald K. Blackburn Trust is the owner of 2.17 acres located at the northeast corner of Precinct Line Road and McDonwell School Road. The applicant, Realty Capital Corporation, has submitted a zoning change request on the property from CN and R20 to PUD-C. The request also includes a Special Use Permit (SUP) to allow the sale of alcoholic beverages for both on-premise and off-premise consumption. The developer proposes to construct a 20,500 square foot mixed-use retail and office building on the site. The building is proposed as a single-story structure with a brick and stucco exterior. The applicant submitted a conceptual site plan and a building elevation drawing with the application, and these documents are attached. The subject property, which has frontage on three streets, is currently vacant. The surrounding property is both single-family residential and commercial in nature. Property to the north and east is zoned R20 Single Family Residential and is developed as single-family residences. This single-family area was platted as Fairway Addition in 1953 and the houses generally date from the 1960's. Property to the south is zoned CC1 Village Retail and CC2 Shopping Center Commercial. The property to the south is mostly vacant with an existing cabinet manufacturer located on Precinct Line Road. The property to the west, across Precinct Line Road, is located in North Richland Hills. This property is zoned for commercial uses and there is a Super Wal-Mart and Super Target operating on the site. Due to the surrounding residential zoning and the proposed future commercial uses of the property, the applicant has requested rezoning to a Planned Unit Development (PUD). The Planned Unit Development (PUD) zoning allows the applicant to request consideration of special zoning provisions, and allows the Planning and Zoning Commission and City Council to place conditions on development to protect surrounding properties. The attached draft ordinance is based on the applicant's proposal and includes the following: Agenda Briefing Ordinance 0-03-1432 Page 2 of 4 Land Uses. The applicant proposes a variety of retail and office uses for the property. A complete list is included with the applicant's correspondence attached to this briefing. The uses are generally consistent with the uses allowed in the CC1 Village Retail zoning district. Building Lines. The side building line on the north side of the property is established at 15 feet. The adjacent properties to the north is zoned R20, which would normally require a side building line of 25 feet. The applicant has proposed a 15-foot side building line based on the future use of the adjacent properties as commercial development. Building lines on the street side are proposed at 40 feet. Landscaping. The proposed layout meets most of the requirements of the landscaping regulations. A narrow landscape buffer is provided adjacent to the north property line. The landscape regulations normally require a 20-foot landscape buffer when commercial property is adjacent residentially zoned property. The applicant has proposed the narrow landscape buffer based on the future use of the adjacent properties as commercial development. The buffer along the north property line will consist of a row of evergreen shrubs, which shall reach a height of eight feet within two years after development of the site. The Planning and Zoning Commission recommended that the applicant also construct a landscape screen along this property's frontage on Curtis Road due to the proximity of single family residences on the street. In a separate request that will be considered by the City Council on December 16, 2003, the developer has proposed a waiver of perimeter street improvement requirements for Curtis Road in exchange for the construction of landscaping and an irrigation system in the right-of-way at this location. Alcoholic Beverage Sales. The draft ordinance includes approval of a Special Use Permit for alcoholic beverage sales for both on-premise and off-premise consumption. On-premise consumption is allowed in conjunction with restaurant uses. Off-premise consumption is restricted to grocery stores, convenience stores, specialty wine shops and gourmet food stores. The Keller Independent School District submitted a letter in opposition to the sale of alcoholic beverages on this site and a copy of the letter is attached. The distance requirement between property on which a public school is located and property on which alcoholic beverages are sold is 300 feet, as measured property line to property line. The property under consideration is less than 300 feet from the property owned by the school district. However, there is no school located on the property at this time. This distance provision only applies in the event a public school is located and operating on the site. Sidewalks and Trails. The Land Development Code requires sidewalks along all streets. A 5-foot wide sidewalk is required on McDonwell School Road, and a 4-foot wide sidewalk is required on Curtis Road. The construction of a 10-foot wide hike and bike trail is required for this property's frontage on Precinct Line Road. The developer is requesting a waiver of the sidewalk requirement on Curtis Road due to the narrow width of the parkway and the proposed improvements discussed previously. Agenda Briefing Ordinance 0-03-1432 Page 3 of 4 Impact Issues 1. Master Plan. The Colleyville Master Plan designates the future use of this area for office type land uses. This request is consistent with the goals and objectives of the Master Plan. In addition, work is almost complete on a special planning study of the entire Precinct Line Road corridor in Colleyville, as part of the Master Plan update. It is expected that this study will further define the types of uses proposed in the corridor. The proposed use of the property is consistent with the preliminary concepts developed by the consultant. 2. Surrounding Properties. The surrounding properties are generally developed as single family residences. The subdivision was platted in 1953. The property across Precinct Line Road is developed as retail property. 3. Development Trends. The area is experiencing significant development of both commercial and residential projects. Most of the commercial development is occurring in North Richland Hills, where a Wal-Mart Supercenter and Super Target have recently opened. Residential development is occurring in Colleyville on McDonwell School Road, east and southeast of the site under consideration. A portion of North Tarrant Parkway has recently been completed in North Richland Hills, and a trend towards commercial development is expected to continue. 4. Infrastructure. Water and sanitary sewer services are available along adjacent rights-of- way. The developer is responsible for the extension of utilities to the lot if necessary. 5. Property Taxes. According to information available from the Tarrant Appraisal District, the parcel is valued at $270,856. The estimated City property tax revenue for the undeveloped property is $941 annually. The future property tax revenue would depend upon the value the building improvements to the property. 6. Sales Taxes. The applicant provided a brief economic summary of the project and a copy is attached. The project contains 20,500 square feet of general retail and office space. Based on average sales per square foot of $250 for 75% of the building's square footage, the estimated annual sales generated by this development is $3,843,750. The estimated sales tax revenue for the City's general fund from this development is $38,437 per year. It is possible that offices may generate taxable sales, but the effect on overall sales tax revenue would be minor. 7. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation provides estimates of expected traffic generation based on land use. Data has been collected in the United States and Canada since the 1960's, primarily in suburban locations. Mixed-use retail buildings are expected to generate 40.67 trips per 1,000 square feet of floor area per weekday, on average. Based on this average, the 20,500 square foot building would add 834 vehicle trips per day to the surrounding roadways. 8. Public Notification. Staff mailed notices to 33 adjacent property owners regarding this request. A notice was also sent to the City of North Richland Hills. Notice was published in the Fort Worth Star-Telegram as required by state law and the Land Development Code. Agenda Briefing Ordinance 0-03-1432 Page 4 of 4 Summary The Colleyville Master Plan suggested that office development occur at this location to provide a less intensively developed area between larger commercial development in the area and the existing residential area. The economic development goals contained in the Colleyville Master Plan are focused on building out the remaining commercial areas with revenue-generating businesses. These types of businesses would include retail oriented activities that provide significant sales tax revenue. As there is little commercial development in this area on Precinct Line Road, new uses that locate in this area will influence overall development patterns. The large retail area in North Richland Hills, across the street from this area, is just beginning to develop. It is possible that as this area grows, other retail users will develop property on the Colleyville side of Precinct Line Road. The proposed use of the property could have a positive impact on the future commercial growth of the city in this area. The Planning and Zoning Commission conducted a public hearing and considered this request at the November 10, 2003 meeting. The Commission recommended approval by a unanimous vote. Recommendation Approval Attachments · Location map · Information from applicant . Development Review Committee memo . List of Property Owners Notified · Ordinance 0-03-1432 ~!i !J,'f41/" .. ~\~~ 12'" TR lAl '1i>l-\.8#' '" .n2 AC ~~ 1 ~1 "I."lh'"' 3 14. II 12..111. c~~ TO.. \.1107 . ;:, ~ ,- ({lbeDH...c CX)o- ,- --, ~ TR .. . , Twa.. ... A, .,.........., ......." 13 11 12 f7 n .. ,..O\)~ .. 20 .. .:;Pl . 24 .. .. 27 ',.. I I I I! TR "'I'" : i .... AC ~i ....0 Tft V.1I.tA ~! .m AC I I TR WI ~I _ AC >'(. ~j t;1 Pi i! : I I! i i I 2 TR1D TAW: TRti .IAC t.41"C lAC I TRJ /i I TR IF I' UAC TRIol4 3." AC _ JIt.... ;ft4-." /' ,/ TRill .... TR1I2 7..24 AC , .. .. 27 2. TR" 40.013 . ,/ 14 11 1.'l 10 12 n 10 ~? ., TRIO .... AC / TR... TR 1 i.lAC' \lAC 43 .. '2 .. . 24 . -'. f:'\-: .()O~.' [- -r; .'-. ;. "'--....1 4~ 23a '-..1 I" 1/- '1, 22 : 21 I ~" -B,'f,\"\.. -- W1t,"': i . ~ ....-.'",,'~~ ' 2. " ,"Ig 1.. .. 07 " .. ~.. oJ' ~. 30 1;,1i .7 .. f7 -' ~ c', J" ~ .. .. II 14 JlI J7 f c; .. JlI .. "I 53 II .1 50 1.'l TR 2" '" " _ ~ ,__ _u . -----~~~!~-:.T'~-~~. i":nr~;!:l!~....._....-:,___..~_..,. 2; ,," i . , lOJC 1.10 AC " 10 . 8 .~t.t.O , sue 2 lO 1AJ ... AC 1ft 111.7 U. AC TR.. ....AC lO'" ... AC TR 1478 ..141. -# TR 11tA1 5.C11 At , .."fA' .... " ^ ~) L\- '\ n '\ ... . }.. \. ;;.- ,'{\,\1;.\G -- ,,\C~l ., " \'< <;\;\\~\\ .-~. \ \ LC 12 /. ~ ".- ~ TO 111 lO lO1A JUt lO .. 5.412 AC TR ,"18 (....... li-!, Location Map Case Z-03-026 - CN & R20 to PUD-C w/SUP R Realty Capital Corporation October 16, 2003 Mr. Clayton Husband Community Development Coordinator City of Colleyville 5400 Bransford Road Colleyvil1e, Texas 76034 RE: Zoning request for 2.1 acres located at the northeast comer of Precinct Line Road and McDonwel1 School Road - zoning request from CN and R-20 to PUD-Commercial Dear Clayton: Please find (22) folded copies of the zoning exhibit, (1) reduced (8 \12" x II ") zoning exhibit, zoning application and $500.00 application fee. Please find below responses to the additional questions/requests for information: Statement of Planning Objectives · Realty Capital desires to develop this property into an attractive neighborhood retail center. This property is well located at the northeast intersection of Precinct Line Road and McDonwel1 School Road in an exploding commercial area. Development Schedule · Realty Capital intends to start construction on the shell building in the first quarter of 2004 and complete the construction of the shell building in the fourth quarter of2004. Statement of Proposed Ownership · The project will be owned by a Texas limited partnership. Statement of Utilities to be Provided · Service lines for water and sewer will be extended to the development during the construction ofthe shell of the building. A water line is located along Precinct Line Road and a sanitary sewer line is located on the west side of Curtis Road. Economic Development Information . Please see attached spreadsheet. Please find below a list of uses that we propose are allowed for this development: 32 Village Lane. Suite 200. Colleyville. Texas 76034 . (817) 488-4200 . Fax (8] 7) 424-2448 OCT-20-2003 MON 01 :16 PM FAX NO. p, 03 ., -.-01 ii.IM!: : Realty Capital Corporation L Convenience store w/o gasoline sales 2. Supemlarketlgrocery 3. Bakery 4. Meat and flsh market 5. Cafe, cafeteria and restaurant 6. Restaurant with drive-in or drive - thru service 7. General retai I sales 8. Pharmacy 9. Drug Store J O. Retail plumbing, electrical and hardware wlo outside display ) I. Hardware w/outside display 12. Book and stationery shop 13. Jewelry, camera, music - sales and/orrepair 14. Florist shop IS. Furniture store J6.Petshop 17. Barber, beauty salons 18. Dry cleaners (station only) J 9. Apparel alterations 20. Health studios 21. Musie and dance studios 22. Veterinarian office w/o kennels (unless kennels are located within the office) 23. Interior decorator shop 24. Food catering 25. Medical and veterinary clinics 26. General office 27. Banks, fmancial instiUltions 28. Day care/day nursery. We also request that the City allow this development to have the sale of beer and wine (on and off premise). Thank you for your review of this request and we look forward to working with you during this prol::ess. Sincerely, q;:i0CtiOO Thomas J. Wouters Enclosure 32 Village Lane. Suile 200, Colleyville. Texos 76034 . (S 17) 488-421l0 . Fax (~17) 424-2448 Zoning Case - Precinct Line Road and McDonwell School Road Economic Development Information I. Total Square feet of building area: 20,500 2. Estimated Sales per square foot: $ 250.00 3. Estimated sales per year: Assumed 75% of center is retail $ 3,843,750.00 4. Estimated ad valorum taxes per year: $ 53,300.00 I~ ~ ~ ~ '1J 3:: e, ~ ~ ,.... " (J) ~~ ~ ~~ o ~o 0' ,.... ;0 ~ o B~ c::;:: me;) .,~ ~:t oUi ~~ ~ ::0 8 ;:: -;:2: ~o ~ ~ - ~ I I I ~I~ h )> '" ~ ~~~~~ ?~j~~ ~-~~ }~l'"" ~;; ~ ~~ Q;(i;t' S" ~ "-", ~o ""!' (l t~B~2 ~~~r~ <'...:':,''''''':--1 .:.,i.'t"'):.: ~g~\;m &g g~ 2:;[;1'- 0 -<: '" ~0 ~ ~ 6 <: ~ ~ ~~ " "0 ~~ .' ~! Cil. tJ ~ r' o ~ ;>1 :s~ ~i ~ h I' ~j ~~~( r~~~ "')0]0'[32700' '1 o ;;: i~ ';>1 1~;;C J' w. ,.~; 1- .... S!_ c; J ~ [ < ~ ( A 00 FGOr PUBLIC ~.O,"'.j "~ ~~ eI; G~ I ~~ , ~ 10 -.0 '. ~z 1'0 . I 111 :!I . "tJ ): Z ! ?~&~() ~ :;;0 "I: ,,~;~!:J ~~~ fi ~ ~~~&~ ~~~~~ ~2 8~ )> ~ ~ 'i^ ~) jJ\ "" .,,", ~1\"3~d r-- ",rod H. ",......J (j ,.0' 'Nn-1.... o'v'O~ 3 0: Q) ~ - ffi "0 g ~ l-< o -- : @ ~ : g a ~ " ~ c ~ o _ N Q N -..J l.,~ U a - 0".'" '.,.. ~ ~ ~ ~ N <D :~~~~ N~N ~~~~f ~ 1__ o o ~ " :? ~ "'0 ~~' :u ~~ e ~ ~ JTl o 0 0 ~ 0 -l C ci ~ Z )0 " oj I N O. I I'J J _ I -I ffi_ ~~ .~ ~ ~~ ~ ~ o -'" II -; " 8 CURTIS ROAD "~ ~~ ~~ i I! Ii r ~ I III II f COLLEYVILLE GATEWAY t 'I ~I~I , , -- III , COLLEYVILLE, TEXAS I I, D cNKAssOCIATESJNC. 11 "~ ~~ e; la.s N. HGHWA'" )6D. STE 160 (ZAN:I NAaIE. TUM 7!oOSO {117luo-DIOOMXIIV'lt3).3](l!I E~ c::~ ~Cl ~~ alii ~~ .... ~ :Il ~ ""~ o:z: , C')i !) I s IJ L~~ ~~ ~ 8 ~ ti ~ tJ en o c::: :e Q:> ~ (fj ;j ,PJ t'T] i: I~ ~ o 'lJ o ~ ti ~ ~ ..., en o c: X "" PJ t'T] ,i: I~ ;l>f PI r f I t COLLEYVILLE GATEWAY I I N COLLEYVILLE, TEXAS I I J{ D ~._^,_,m~~_~...~,.... "m ~._ ,^, "'" .~_ cNKAssoc:IATES. INC. ,I NOV-06-2003 THU 01:01 PM FAX NO, P. 02 .11. Realty Capital Corporation November 6, 2003 Mr. Clayton Husband. AICP City of CoUeyviHe - Development Coordinator P.O. Box 185 Colleyville, Texas 76034 RE: Zoning Case - Z-03-026 CC2/R-20 to PUD-C - northeast corner of Precinct Line Road and McDonwell School Road Dear Clayton: We are receipt of the Development Review Committee (DRC) couunents on the above referenced zoning case. Please find below our responses to these couunents: 1. Regarding the screening - Along the north side of the property we propose an 8' landscape material as a screen. Along the east side of the property (along Curtis Road) we propose no screening. 2. Perimeter Street Fee for Curtis Road - We fonnally request that the City ofColleyville wave the perimeter street fee for Curtis Road as well as any roadway impact fee for Curtis Road. Staff advised that the perimeter street fee for Curtis Road is calculated based on $114/LF of roadway frontage for the property. This site has 327 LF of frontage along Curtis Road; therefore, the perimeter street fee will be approximately $37,278.00. Further, it is our understanding that the City has no plans to improve/widen Curtis Road. Instead of paying the perimeter sCreet fee for Curtis Road, we propose to use a portion of these funds to enhance the barrow/drainage ditch along Curtis Road with an irrigation system, extensive landscaping to include evergreen shrubs and trees and construct a 6' tall masonry screening wall along the eastern property line. 3. Perimeter Street Fee for McDonweU School ROlld - We propose to construct the paving for a dedicated right turn/straight driving lane at the intersection of McDonwell School Road. lberetore, this intersection (when traveling west bo\U!d) will have a dedicated left turn lane as wen as a combination right turn/straight lane. These improvements will be paid for by the developer (total cost for the paving improvements not to exceed the total charge for the perimeter street fee for McDonwell School Road). 4. Right - of - Way Dedication along McDonwell School Road - In order to accurately site plan this project, we are requesting additional intonnation from the City regarding the ROW dedication for McDonwell School Road. We have site planned the property based on a 75' ROW for McDonwell. Please provide more specific infonnation for the ROW needed for McDonwel1 and the intersection of McDonwel1 and Precinct Line Road. 32 Villas~ Lone, Suite 200. Colleyvi1le. Texas 76034 . (817)488-4200 . Fax (817)424-2448 NOV-06-2003 THU 01 :02 PM FAX NO. P. 03 III Realty Capital Corporation 5. Sidewalk along Curtis Road - we propose that the City wave the requirement for the construction of a 4' sidewalk aJong Curtis Road. A barrow ditch is adjacent to this road and there is not enough land area between the barrow ditch and the street to conSlruct a 4' sidewalk. Thank you for your consideration of these issues and we look forward to hearing from you with any questions and/or comments. Sincerely, ty Capital Corporation ~. 32 Village l.arle. Suite 200. Colley_illc, Tcxa. 76034 . (817) 48&-4200 . Fll>. (817) 424-2448 .Iil Realty Capital Corporation November 10,2003 Mr. Clayton Husband, AICP City of Colleyville - Development Coordinator P.O. Box 185 Colleyville, Texas 76034 RE: Zoning Case - Z-03-026 CC2/R-20 to PUD-C - northeast comer of Precinct Line Road and McDonwell School Road Dear Clayton: On Saturday, November 8th, we conducted a neighborhood meeting with some of the residents and property owners that are adjacent to and near the above referenced property. At this meeting we presented the development plans for this site. We discussed at length the proposed screening along Curtis Road and our neighbors wanted a heavy landscape screen instead of a masonry wall. Our neighbors wanted a screen that would grow in height and create a more natural setting. Therefore, we propose a heavily planted landscapelliving screen along Curtis Road, comprised of leyland cypress trees, live oak trees and shrubs instead of a masonry wall. Thank you for your consideration of this issue and we look forward to hearing from you with any questions and/or comments. Sincerely, ealty Capital Corporation C--. lAA 32 Village Lane, Suite 200, Colleyville, Texas 76034 . (817) 488-4200 . Fax (817) 424-2448 CITY OF COLLEYVILLE COMMUNITY DEVELOPMENT DEPARTMENT DEVELOPMENT REVIEW COMMITTEE DATE October 29,2003 TO Tom Wouters Donald K. Blackburn Trust ~ FAXlEMAIL twouterslal,realtycapital.com via mail FROM Clayton Husband, AICP, Development Coordinator SUBJECT Z-03-026 CC2/R20 to PUD-C - Northeast comer of Precinct Line Road and McDonwell School Road The Colleyville Development Review Committee (DRC) has reviewed your zoning exhibit and zoning change request submitted to this office. The following comments are for your consideration. GENERAL INFORMATION 1. If the zoning request were approved, the property would be subject to the general provisions of the CC2 zoning district and any conditions imposed by the Planning and Zoning Commission and City Council as part of the Special Use Permit. Detailed review for compliance with the regulations will take place during the site plan/landscape plan and construction phases of the proj ect. 2. If the zoning change is approved, a subdivision plat must be submitted and approved by the Planning and Zoning Commission and City Council before construction may begin on any structures. ZONING EXHIBIT 1. The drawing does not indicate whether screening will be provided along the north property line or along Curtis Road. What type of screening will be provided in these areas? 2. A TxDOT Access Permit is required for the drive approach on Precinct Line Road. Contact TxDOT at 817-370-6526 for application information. Both TxDOT and the City must approve the permit. 3. This building will require an automatic fire sprinkler system, fire alarm system, Knox box system, and fire vault. The alarm and sprinkler system permit must be obtained directly from the Fire Marshal office. Contact Jeff Jones, Fire Marshal, at 817-488-6277 for specific permit requirements. P.O. Box 185 - COLLEYVILLE, TEXAS 76034 - 8 I 7.577.7587 DEVELOPMENT REVIEW COMMITTEE Z-03-026 COLLEYVILLE GATEWAY 4. All signs proposed for the building or property require a separate permit. Contact the Building Inspection Department at 817-577-7570 for sign permits and requirements. 5. Trinity Waste Services has an exclusive commercial franchise in Colleyville for solid waste services. Service arrangements must be made directly with Trinity. For information, contact Trinity at 817-332-7301. OTHER INFORMATION I. RIGHT-OF-WAY DEDICATION. McDonwell School Road is classified as a Minor Collector on the Master Thoroughfare Plan. A Major Collector requires a right-of-way width of 75 feet. When the subdivision plat of the property is submitted, right-of-way dedication may be required along McDonwell School Road. Additional right-of-way dedication may be required at the intersection. 2. IMPACT FEES. Water, sewer and roadway impact fees are due at the time a building permit is issued for a new structure on the lot. The fees listed below are intended to provide general information on the fees that could be assessed. The actual fee paid may be different depending upon the specific plans for construction. ROADWAY $773 per 1,000 square feet gross floor area for SPECIALTY RETAIL CENTER uses. Actual fee depends on specific use of the property. Details are available in Chapter 13 of the Land Development Code. $2,666 for a I-inch meter. Actual fee depends on water meter size and/or if a new meter is installed. $200 for a I-inch meter. Actual fee depends on water meter size and/or if a new meter is installed. WATER SEWER 3. PERIMETER STREET IMPROVEMENT REQUIREMENTS. Perimeter street improvements are required for this property since McDonwell School Road and Curtis Road are considered unimproved streets. As part of the subdivision plat and construction process, the developer is required to construct one-half of the streets or provide an equivalent amount of cash escrow for future improvement by the City. The response letter to these comments should indicate the developer's initial intention of construction or escrow regarding these streets. Street construction or the escrow of fund is not required at this time. 4. PARKLAND DEDICATION. Parkland dedication fees are due at the time of approval of the subdivision plat. The fee for commercial uses is $800 per acre. An assessment of parkland dedication fees will be provided upon the review ofthe plat. 5. SIDEWALKS AND TRAILS. The Land Development Code requires sidewalks along Curtis Drive and McDonwell School Road. The sidewalks must be installed when any new construction occurs on the property. The sidewalks must be at least 4-feet wide on Curtis Drive and 5-feet wide on McDonwell School Road. This property is also subject to the provision of the Colleyville Pathways Plan, which requires construction of hike and bike facilities along Precinct Line Road. The Pathways Plan requires a 10- foot wide trail PAGE20F3 DEVELOPMENT REVIEW COMMITTEE Z-03-026 COLLEYVILLE GATEWAY along Precinct Line Road. The developer is required to construct the trail as part of the improvements for this property. PUBLIC HEARING SCHEDULE Planning & Zoning Commission: City Council: Monday, November 10, 2003, 7:00 p.m. Tuesday, December 2 and December 16,2003, 7:30 p.rn. RESUBMITTAL REQUIREMENTS Please submit a letter addressing the questions in this review memorandum. The response letter must be submitted no later than Wednesday, November 5, 2003 in order to make the scheduled hearings. Please contact me at 817-577-7587 or husbandc@ci.colleyville.tx.us if you have any questions. I c: DEVELOPMENT REVIEW COMMITTEE PAGE30F3 The City of Colleyville Franklin & Bessie Cox 6608 Curtis Road Colleyville, TX 76034 James & Suzan Friese 6700 Curtis Road Colleyville, TX 76034 Brian & Kimberly Gogle 6704 Curtis Road Colleyville, TX 76034 Philip Casey 8404 Precinct Line Road Colleyville, TX 76034 State of Texas P.O. Box 6868 Fort Worth, TX 76115 Thomas & Margie Gale 8402 Precinct Line Road Colleyville, TX 76034 Paula & Keith Long 8310 Precinct Line Road Colleyville, TX 76034 Timothy Hamm & Carla Johnston 730 Valley View Court Argyle, TX 76226 Nina Aarons 321 Fleming Drive Hurst, TX 76053 Terry & Eva Johnson 6600 Herbert Road Colleyville, TX 76034 WE Williams & W J Cunningham 6602 Herbert Road Colleyville, TX 76034 Thomas Coyne 6604 Herbert Road Colleyville, TX 76034 Harry & Sharon Hardy 6606 Herbert Road Colleyville, TX 76034 Lula Brewer 6608 Herbert Road Colleyville, TX 76034 Orlene Williams 6700 Herbert Road Colleyville, TX 76034 Eddie Snyder 6704 Herbert Road Colleyville, TX 76034 Bonnie Lasater 6703 Curtis Road Colleyville, TX 76034 David & Barbara Cole 6701 Curtis Road Colleyville, TX 76034 Mark Daniel Phillips 6609 Curtis Road Colleyville, TX 76034 Deborah Bliss 6607 Curtis Road Colleyville, TX 76034 Mark Laprade 6605 Curtis Road Colleyville, TX 76034 Ronald & Lisa Ballard 6603 Curtis Road Colleyville, TX 76034 Shirley & Michael Simons 6601 Curtis Road Colleyville, TX 76034 J ames Phillips PO Box 51 Eagle Nest, NM 87718 Keller ISD Attn: Tom Myers 100 Main Street Fort Worth, TX 76102 Jeff Baker Keller ISD 350 Keller Parkway Keller, TX 76248 Raman Chandler PO Box 611 Colleyville, TX 76034 Wayne Deaton 8200 Precinct Line Road Fort Worth, TX 76180 E W Deaton 114 Quail Run Colleyville, TX 76034 City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, TX 76180 Donald K. Blackburn Tr Donald Blackburn Trust 1370 Randol Mill Roanoke, TX 76262 Realty Capital Corp. 32 Village Lane, Suite 200 Colleyville, TX 76034 Case Z-03-026 (Notices dated: October 30,2003) According to the last published Tax Record, individuals who own property that is within the 500' of the proposed special use permiUand-or/zoning change request are listed above. I certify that the parties listed above have been notified ofthe proposed change request as required by the Texas Local Government Code and the Colleyville Land Development Code. Jan Levy d-' Planning ;~ning Assistant November 10th, 2003 Jeff Baker Planning and Demographics Coordinator Keller Independent School District 350 Keller Parkway Keller, Texas 76248 817-744-1207 .iIQaker(cDkel lerisd. net City of Colleyville Planning and Zoning Commission P.O. Box 185 Colleyville, Tx 76034 Re: Case Number Z-03-026 To the Esteemed Members of City of Colleyville Planning and Zoning Commission: My name is Jeff Baker and I am the Planning and Demographics Coordinator for the Keller Independent School District located at 350 Keller Parkway in Keller, Texas. This letter is to officially inform the City ofColleyville's Planning and Zoning Commission of the Keller Independent School District's opposition to the Special Use Permit that is trying to be obtained in this case. This case involves a Special Use Permit that would allow the sale of alcoholic beverages on property located at the northeast comer of McDonwell School Road and Precinct Line Road. As you are aware, the Keller Independent School District owns property on McDonwell School Road and Precinct Line Road. The property that is owned by the Keller Independent School District will eventually become an elementary school. We have already been in preliminary discussions with leaders from the City of Colleyville to begin the process of building an elementary school on this site. We anticipate opening this new elementary school in August 2005. While the Keller Independent School District is not necessarily opposed to the Zoning Change from CN and R20 to Planned Unit Development-Commercial-the district is opposed to the Special Use Permit that would allow the sale of alcoholic beverages on property directly across from our future elementary school for the following reasons: 1) The sale of alcohol and possible consumption of alcohol in such close proximity to an elementary school poses a very dangerous health risk (not only to K.I.S.D. students but to residents and citizens in the immediate area). The Keller Independent School District respectfully requests that the City of Colleyville Planning and Zoning Commission deny the Special Use Permit that would allow the sale of alcoholic beverages on property located in such close proximity to a future elementary school. I would just like to thank you for your time and attention to this matter. Thank you. Sincerely, Jeff Baker Planning and Demographics Coordinator Keller Independent School District Cc: Mr. Charles Bradberry Superintendent Keller Independent School District ORDINANCE 0-03-1432 AN ORDINANCE AMENDING CHAPTER 3, LAND USE OF THE LAND DEVELOPMENT CODE OF THE CITY OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING OF LOTS 1, 2, 3, 26, 27 AND 28 BLOCK 2, FAIRWAY ADDITION, FROM THE R20 SINGLE FAMILY RESIDENTIAL AND CN NEIGHBORHOOD COMMERCIAL DISTRICTS TO THE PUD-C PLANNED UNIT DEVELOPMENT COMMERCIAL DISTRICT; PROVIDING FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING A SAVINGS CLAUSE; AUTHORIZING PUBLICATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, an application for a zoning change was filed by Realty Capital Corporation on September 30, 2003, under Case No. Z-03-026; and WHEREAS, the City of Colleyville has complied with the notification requirements of the Texas Local Government Code and the Colleyville Land Development Code; and WHEREAS, the Planning and Zoning Commission has held a public hearing and made a recommendation on the proposed zoning amendment; and WHEREAS, the City Council has determined that the proposed zoning amendment is in the best interests of the City of Colleyville. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Master Plan, the Land Development Code of the City of Colleyville, Texas, and the Official Zoning Map are hereby amended insofar as they relate to certain land located in Colleyville, Texas, as shown on the Zoning Map attached as Exhibit "A", and described as Lots 1, 2, 3, 26, 27 and 28 Block 2, Fairway Addition, by changing the zoning of said property from the R20 Single Family Residential and CN Neighborhood Commercial districts to the PUD-C Planned Unit Development Commercial district, including any other conditions and restrictions imposed and approved by the City Council, which are incorporated herein. Sec. 2. THAT the PUD-C area shall be subject to the following conditions: 1. GENERAL a. The purpose of this PUD-C is for office and retail land uses. b. This property is subject to all the regulations contained in the Colleyville Land Development Code, except where amended by this Ordinance. Ordinance 0-03-1432 Page 2 of 4 2. PERMITTED AND PROHIBITED USES a. The following land uses shall be permitted within this Planned Unit Development. (1) All uses allowed in the CC1 and CC2 zoning districts (2) Day care center or Day nursery (3) Any use in the CC1 or CC2 districts that are subject to approval of a Special Use Permit shall be required to obtain approval of said Special Use Permit in accordance with the Land Development Code b. The following land uses shall be prohibited within this Planned Unit Development. (1) Building material sales with or without outside storage 3. ALCOHOLIC BEVERAGE SALES a. A Special Use Permit for alcoholic beverage sales for on- premise consumption in conjunction with a restaurant use is hereby authorized. b. A Special Use Permit for alcoholic beverage sales for off- premise consumption for a grocery store, specialty wine shop or gourmet food store is hereby authorized. c. This property is subject to the distance provisions from schools as required by the Colleyville Code of Ordinances and Texas Alcoholic Beverage Code. 3. CONCEPTUAL SITE PLANS AND PLATTING a. The arrangement, location, footprint and elevations of buildings within the PUD-C may differ from that shown on the attached Exhibit "B" and Exhibit "C" and will be determined at time of site plan approval. b. Prior to the issuance of any development permits within this PUD-C and as a condition to the development of the subject property, the developer shall obtain approval of a final plat of the property in accordance with the procedures and requirements of the Colleyville Land Development Code. Ordinance 0-03-1432 Page 3 of 4 4. LOT REQUIREMENTS AND SETBACKS a. The lot requirements and setbacks shall be the following minimum standards: (1) Minimum Lot Size (2) Building Line adjacent to street (3) Side Building Line (4) Rear Building Line None 40 feet 15 feet 15 feet b. The building shall not exceed thirty-five (35) feet in height. 5. OPEN SPACE AND LANDSCAPING a. The building site shall comply with the minimum landscaping requirements of the Land Development Code, which shall satisfy the open space requirements for the PUD-C area. b. There shall be constructed a landscape screen along the north property line that shall consist of a row of evergreen shrubs, which shall reach a height of eight feet within two years after development of the site. The landscape screen shall be constructed prior to the issuance of a certificate of occupancy on the property. c. There shall be constructed a landscape screen adjacent to the east property line on Curtis Road that shall consist of a row of evergreen shrubs, which shall reach a height of eight feet within two years after development of the site. The landscape screen shall be constructed prior to the issuance of a certificate of occupancy on the property. 6. LIGHTING a. Lighting on the buildings shall be shielded and designed to direct the light downward and away from adjacent residential properties. 7. SIDEWALKS AND TRAILS a. The developer of each individual commercial lot shall construct a 5-foot wide sidewalk adjacent to McDonwell School Road, unless funds are escrowed with the City for future construction of the sidewalk. b. The developer shall construct a ten (10) foot wide hike and bike trail adjacent to Precinct Line Road. Sec. 3. Sec. 4. Sec. 5. Sec. 6. Ordinance 0-03-1432 Page 4 of 4 c. Sidewalks shall not be required adjacent to Curtis Road along this property's frontage. THAT any person, firm, or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues shall constitute a separate offense and shall be punishable as such. THAT the Land Development Code of the City of Colleyville, Texas, shall remain in full force and effect, except where amended by this ordinance. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternative method of publication provided by law. THAT this ordinance shall become effective immediately upon publication. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2003. day of day of The second reading and public hearing being conducted on the 2003. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney EXHIBIT A - ZONING MAP site EXHIBIT B - ZONING EXHIBIT 'I""" '~ i 5 ~ ~ It: ,~ i~ i~ I t/) i.j. ~.2.~ I~ ~~ ~::o "0 )i. I':) -~ ~l~ I '0 Ii ~ ~ ~~1~2 ~'~J.~~. ~~l<lO ;l~!. iJF ffl ~...~....ft..~.....~,:... ~ ..~'l1"'..~.'r'... "",,"'I """'e!~","'d li" <"i ~~ r i:~h;;! ttHlo; '.'~' \li~~JJi &8 ~g ii ~2 i~ Ii ~ ~ m ~^--_._~ ...;<;,D;;, :E f ~ f a' tJ' f$ i ~ ~ '0 t. .f, lll: ;:;...~e 'g. S' ! ,.,.." ~ ~.. ~ 1! '> ~ ..~ ~... ; ~j!! r; ~,~ ~~ Go ,~ m !':' ~.::;I ,0; a a ,~ ~ ~ n :; n l~: Ii ~R' ,~".. ~ ,Ol?- 2" ~ 111 ' C ~r ~,Q__,d N,~ ~ d ~ g ~,{,.oI':-"~~~'~ z ~ ~ ;~ 15:'l....;t ,'~ ~". .-.. :'& Ct'_g;GN ' :- 8 ~ ~_~~_ 'fl eg :;d ~I~~''''';''~~ ~ 3e ~~~~: ~ o~ ~ ~~'~ s ~ ~~8 . z . , ~ I . "I I t L__ .--1 II -~ II ~~ 't<Oll , .... ,,,.,,, '\)~'3~d ~ "">~n-.1.~1'! OvO~ '3 8 ~'"-1 CURTIS ROAD t ~,fD foor P\4ii1G ""(I,lt} !~ ~ I I 1 1- u .... ~! il EXHIBIT C - BUILDING ELEVATIONS ~..._J""""""" _......_ PROPQSEDFRONT (50Lm-/) EUjIJL-1TION ~A/IOIIWI/Ir L__N:t~iI<.4idI ?ROPOSED END (SOUTH a.WEsn~blDt."ll,'[I01'!. CITY COUNCIL CCeil<1l AGENDA BRIEFING Tcx;:\$ MEETING DATE: 12/02/03 CITY MANAGER ! ITEM#: 6 DEPARTMENT HEAD ; ; RESOLUTION #: ! R-03-2272 FINANCE REVIEW ! Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT : Approval of a bid award for Health insurance to United Health Care, Dental Insurance to Blue Cross Blue Shield, Life and Accidental Death and Dismemberment I nsurance to Standard, and L ong- Term Disability Insurance to Jefferson Pilot Reading and Public Hearing In preparation for FY04 budget, staff projected an annualized increase of 21 % for health insurance. During budget discussion, the City Council concurred with staff's concerns related to continued insurance increases and plan to rebid all insurance products. Staff issued bid packages to dental, life, and long-term disability insurance companies September 5, 2003. On October 22, 2003 staff also issued bid packages to health insurance companies. At the bid opening the city received six bids each for life and accidental death and dismemberment insurance and long-term disability, 13 bids for dental and four bids for health (Attachment "An). The current provider, Blue Cross Blue Shield of Texas, bid an increase in rates, effective January 2004, of 11.9% on the PPO plan, 20% on the HMO and 5.1 % on the dental plan. The Benefits Committee consisting of Police Lieutenant Rodney Cunningham, Fire Lieutenant Kenny Phillips, Recreation Supervisor Craig Dishman, Utility Superintendent Ken Tywater, Street Crew Leader Bobby McMurtray, Project Inspector Keith Dovers, Utility Billing Supervisor Theresa Fox, and Colleyville Center Manager Lin Przybyl. This committee diligently reviewed proposals comparing current benefits, service levels, employee surveys, doctor networks, emergency coverage, claim payments, proposed premiums, and financial criteria. The committee also met with representatives of the top two providers for each line of insurance and negotiated rates and services to provide the best benefits within the available funding. As stated in the November 14, 2003 City Manager's packet, information was provided regarding the insurance bid process and that the RFP's were available for review. Health Insurance Blue Cross Blue Shield, the current health care provider, proposed a substantial rate increase to the current plan. In response to the committee's attempt to negotiate lower rates, Blue Cross Blue Shield countered with alternative plan designs and funding options, which decreased plan coverage ultimately shifting additional cost to employees. Agenda Briefing Resolution R-03-2272 Page 2 Texas Municipal League rates were higher than Blue Cross Blue Shield and Aetna removed their bid from consideration due to the city's claim history. The United Health Care bid is a decreased cost compared to the current Blue Cross Blue Shield PPO plan and includes a 90% coinsurance, as opposed to Blue Cross Blue Shield's plan of 80% coinsurance. (Attachment "B"). The United Health Care bid also includes a dual PPO option instead of an HMO plan design. The committee also reviewed access to network providers and determined the United Health Care network was comparable to the current Blue Cross Blue Shield network. The committee has reviewed Blue Cross Blue Shield and United Health Care proposals and recommends United Health Care for the following reasons: 1. Lower premiums than Blue Cross Blue Shield 2. Improved plan design 3. On-line enrollment and billing 4. Vision, care 24 (EAP) and disease management 5. Least negative impact to employees 6. Financially secure company 7. Excellent references The impact to employees in recommending United Health Care is greatest for approximately 43 employees who are currently on the HMO plan. These employees will have the choice to transfer to either plan resulting in a 15% to 20% increase in their current biweekly premiums. Employees on the current PPO plan will experience a 1.91 % decrease in biweekly premiums. Dental Insurance Blue Cross Blue Shield, the current dental provider, proposed an initial 5.1 % rate increase. In response, the committee negotiated rates and Blue Cross Blue Shield countered with a decrease of 2.1 %. The Committee reviewed proposals (Attachment "C") of the top three providers for dental insurance. Dental Select does not include specialist such as orthodontia as part of the plan and has a limited number of providers in the Metroplex. Aetna proposed lower rates but after review of the plan design has late entrant penalties, limited network and poor references. The committee recommends Blue Cross Blue Shield for the following reasons: 1. No waiting periods or late entrant penalties 2. Large network of dentists is established 3. Financial secure The impact to employees is an approximate 3% increase in biweekly premiums for dependent coverage. Life Insurance Agenda Briefing Resolution R-03-2272 Page 3 Metropolitan Life, the current life insurance provider did not respond to the bid request. The committee reviewed the top three proposals for Life and Accidental Death and Dismemberment Insurance (Attachment "D"). Fort Dearborn offered competitive rates, but only if the city purchased the L TD plan also. This was not an option as the L TD rates were higher than the current plan renewal. Aetna offered competitive rates for basic life but the voluntary rates were higher. The committee recommended Standard Insurance for the following reasons: 1. Lower rates than current plan 2. Comparable plan design 3. Best voluntary life package 4. Financially secure 5. Excellent references Long-Term Disability Jefferson Pilot, the current provider proposed a .02 cent rate increase. In response to the committee's attempt to negotiate lower rates, Jefferson Pilot countered with an alternative plan design. The committee reviewed Jefferson Pilots current premium plan, alternative value plan and the top three proposals. Fort Dearborn's proposal was substantially higher than the current plan. Aetna would not provide coverage for Public Service employees, and Mutual of Omaha had significantly less benefits in the accumulation of elimination period and integration options (Attachment "E"). The committee recommended renewal of the premium plan with Jefferson Pilot for the following reasons: 1. Premium plan design offers maximum benefits to employees 2. No negative impact on employees 3. Financially secure The city currently provides coverage through Jefferson Pilot with the premium plan design. The current plan would have no negative impact on employees if disabled and it is important for the city to provide coverage that will be of benefit to employees, when needed. Financiallmoact The committee's work in bidding, evaluating the proposals and negotiating with providers provided a savings of $299,530.00 f rom the original budget increase 0 f $ 339,528.00 in the FY2004 operating budget insurance line item for all city departments (Attachment "F"). These savings provide an opportunity for City Council to adjust compensation and consider implementing on-going health and wellness education programs. Recommendation Agenda Briefing Resolution R-03-2272 Page 4 Staff recommends that a contract for health insurance be awarded to United Health Care and dental insurance be awarded to Blue Cross Blue Shield at a rate of: Health Coveraqe Employee Only Employee + Children Employee + Spouse Employee + Family KAH8 $ 347.73 $ 625.91 $ 778.91 $1,053.61 NBG $ 331.37 $ 596.46 $ 742.26 $1,004.04 Dental Coveraqe Employee Only Employee + Children Employee + Spouse Employee + Family $23.97 $47.36 $49.07 $78.85 Staff also recommends Standard Insurance as the Life and AD&D Insurance provider at a rate of: $15,000 Policy Cost /$1 ,000 .15 AD&D/$1,000 .04 Dependent Life/Family Unit .99 Staff recommends Jefferson Pilot as the Long-Term Disability Insurance provider at a rate of .42 per $100.00 of payroll. Recommendation Approval Attachments . Attachment A - Benefit Providers 2003 . Attachment B - Comparison of PPO Health Care Proposals . Attachment C - Comparison of Dental Proposals . Attachment D - Comparison of Life and AD&D Proposals . Attachment E - Comparison of Long Term Disability Proposals . Attachment F - Proposed Benefit Insurance Funding C-lCD)> I ;:, (1) en (1) (1) ;:::::t:Xco5'Q) ~!ll (') III ~ I:5: (1) <:: III ;:, ;::; 0" ~"O (')!!!. III r ;;l (1) '. III CO <:: (1) ccenZ:5:CIG)OO(')CD)>0 ;:,;:,IllIll<::_<::<::(1)(1)O(')(1)(1) 3' o' 10' ::: C (1) 3 III ;3. ;::+ 3 CD S" ;3. III co 0 III :;0 III a. III III "0 en III Ill_ ro ~ ~ ~ - ro ~ -. - 0 g' (1) III !!!. 0 III III en (1) CD moa"U-h :J~3.~ ~ 1110 0(1) III (1) .... 2;3 ~a-~ ~ 0" ~ D) (/) o III - (1) ;:, .... !!!. en"U:5:'TI)>r 6i2t:o~~ ;:,c,c;:+;:' c'(1)IllOIll$lO ~ a-CD )> c, iii' 2. ~ 0 ;:,-08' $lO ~ 3 3 0 a3 ~ ~ III (1) en"U:5:~'TI)>~ 6i2s.~g.~o ::JQ.CCD :::::I c,(1) Ill"" o III Q):J-(J)m agag~ ,,-O"UO' CJ> _,0 <:: 303 ..., Ill.... III ~ ~ III (1) ~ III C'l ~ 3 (1) ;:, .... ~ N o o c..> OJ m z m "Tl -I -C :;c o < o m :;c C/) Attachment "B" COMPARISON OF PPO HEALTH CARE BIDDERS BCBS of TEXAS Renewal 1. Rate Proposals 373.88 $697.32 $865.77 $1,171.35 2. Physician Copay/in Network Physician Copay/out of Network $15/80% 70% after ded 3. Deductibles PPO in network PPO out of network 4. Out of Pocket Maximum PPO- In Network Individual/Family PPO- Out of Network Ind/Fam. 250 Ind/500 Fam 400 Ind/800 Fam 2,500/5,000 4,000/8,000 5. Physician Services Office visit-In network Office visil-out network Xray, Lab Urgent Care $15/100% 70%/ded $15/100% $50 6. Physical Therapy In network Out of network 80%/ded 1500 max same- 60% 7. Preventative Physicals, well woman, Well Child, Immunizations, etc. $15/100% 8. Hospital Inpatient room Ambulance Emergency Outpatient 80% 80% ? $50/80% 80% 9. Mental Health Inpatient Outpatient (30)= 80% (30)=60% 10 Chemical Dependency 3 lifetime Same as above 11. Extended Care Service: Skilled Nursing In Network 100%/10,000 max. yr. Hospice In Network 100%/20,000 max Life Home Health In Network 100%/10,000 max yr. Medical Equip. In Network 80%/ded. 12. Drug Card Benefits 10/15/30 Mail Order-no discount 13. Maximum Life Timl In and Out of Network 2,000,000 14. Vision Coverage y 15. Additionai Not provided UNITED HEALTH CARE NBG KAH 331.37 347.73 $596.46 $625.91 $742.26 $778.91 $1,00404 $1,05361 $20/80% $15/90% 60% 70% 500 Ind/1,000 Fam 2501nd/500 Fam 1,000 Ind/2.000 Fam 500 Ind/1,000 Fam 2,000 Ind/4,000 Fam 2,000 Ind/4,000 Fam 4,000 Ind/8,000 Fam 4,000 Ind/8,000 Fam $20/ $15/ 80% 70% $20/100% $15/100% $50 $50 (20)=$20 (20)=$15 (20)=60% (20)= 70% $20/100% $15 80% 80% 80% $100 80% 90% 90% 90% $100 90% (60)=80% (60)=60% (60)=90% (60)=70% 3 lifetime Same as above 3 lifetime Same as above 60 days 80% 360 days 80% 60 visits 80% 80% 60 days 90% 360 days 90% 60 visits 90% 90% 7/20/50 7/20/50 No Maximum $2,000,000 y y Electronic Enrollment, Care 24, disease management, mail order pharmacy Attachment "C" DENTAL INFORMATION BeBS Aetna Dental Select RATES EMPLOYEE ONLY $23,97 $20,65 $23,94 EMPLOYEE + CHILD $47,36 44.34 $47,30 EMPLOYEE + SPOUSE $49.07 $38,74 $49,01 EMPLOYEE + FAMILY $78.85 $62.43 $78,76 PREVENTIVE 100% 100% 100% BASIC 80% 80% 80% MAJOR 50% 50% 50% ORTHODONITICS 50% 50% 50%-discount only DEDUCTIBLE Individual $50 $50 $50 Family $150 $150 $150 CALENDAR MAXIMUM $1,500 $1,500 $1,500 Orthodontics $1,000 $1,000 $1,000 12 month guarantee Y Y Y Option to Choose dentist Y Y Y Deductible waived on Preventative Y Y -PPO Y - in network Claims processing information ILU10-15 FL/15 days Utah/7-10 days Financial information provided A A- A Copies of Forms provided Y Y Y Provider books provided Y Y-limited network Y- limited network RATES SUBJECT TO CHANGE Renewal Unknown renewal Predetermination $300 $350+ $300 + Wa~ing period 1st 12 Late Entrant N mo preventative only N Loss No Gain Current V-takeover Y-takeover 90% R&C R&C=80% Administrative Vision 1 Website fee PPO-932 R&C=80% DMO-423 564 Providers in Metro 'Employees prefer BCSS due to large network, Toll free # specialist not in Poor References network 3 yrs, In TX Attachment "D" LIFE AND AD&D COMPARISONS Current Didn't rebid Met Life Fort Dearborn Standard Insurance Aetna 15,000 Policy Y Y Y Y only if sold with L TD Cost per 1000 0.21 0.16 0.15 0.15 AD&D cost per 1000 0.04 0.04 0.04 0.02 Dependent life Spouse 5000 Child 2000 1.20/Unit 1.19/Unit .99/Unit 0.99/Unit child 100/2,000 Voluntary Life Y-alopenenrollment Y Y - open enrollment with evidence Y -Open enrollment wi evidence Voiuntary AD&D rates .04 for all ee-.04; Sp-.21;ch=.14 ee-.038; ee + sp.ch-.057 .04/.06 Rate Guarantee 2 yrs. 2 yr 3 yrs. 2 yrs. Death Benefit Life checking account checking account checking account Check book AD&D pd. to beneficiary pd. to beneficiary pd to benificiaries pd. to benificiaries Limitations Same as below suicide, self inflicted Same as below Automobile Benefit Y-1,QOO min. 25,000 mi!lll equal to ben up to 25K Y-max of 10,000 Y-max 10,000 Higher Education Benefit N 12,000 lotal/HS=1 ,000 Y-5,OOO yr. Y-5,000 Career adjustment N N Y-10.000 total N child care N N Y--up to 10,000 Y-2,000 Physical mental illness, infection, War, suicide, self inflicted,riot, Wl!lr, suicide, $elf inflicted,riot Exclusions for AD&D suicide, self-inflicted, drugs, war, commit assault or felony, comrrili!lSSZlult<<felony, assault Disease, med or surgery, consulllltion of poison, sickness infection, suicide, self- consumption of poison, sickness or or pregnancy, heart attack or pregnancy, heart attack or stroke, slrct;e, medical orsurgical inflected, war,travel, felony, medical or surgical treatment lre<ltment assualt, drug, alcohol, riot Portable/Convert Y N/Y Y/Y N/Y Age Reduction 35% at 65; 50% at 70 35% at age 65 Y-65% -65 65%- 65 Turnaround time on Claims 5 days of death proof No Response Oregan/5 days 24 hours after proof of death Accelerated Benefit Y Y-50% 75%-250,000 Y-50% VOLUNTARY Y Y Y Y Amount of Coverage $10,000 -$ 500,000 $10,000 to $300,000 $10,000 to $500,000 10,000-300,000 not exceed 5 x Salary max is 500,000 Spouse 25,000 -100,000 5,000 - 25,000 5,000 - 100,000 5,000-100,000 Child 1/2 of employee Chlld= 1 k,2k,4k,5k, 1 Ok Chlld=2K-10K Child=1K-10K Evidence of Insurability 100,000/25,000 ee=100,OOOsp=10,OOO ee=100,000 sp=25,000 ee=100,OOO;sp=20,00O Accelerated Benefit Y Y 50% 15,000 Y75% Y-50% Conversion Y - min. $20,000 Y Y Y Rates employe age 37 0.19 0.15 0.18 spouse .08 x 30 = $2.40 0.19 0.15 0.18 ad&d ee=.04 child=.14 ee-.038; sp.ch-.057 sp/ch=.06 AM Best Rating A+ A A A- Attachment "E" LONG TERM DISABILITY COMPARISON Jefferson Pilot Premium Plan Rate ,42/$100 Mutual of Omaha 0,4 Benefit Amount 60% 60% Elimination Period 90 days 90 days Maxmum Benefit $5,000 $5,000 Minimum Benefit $50 $50 Accumulation of Elimination 180 days 120 days Zero Day Residual Y Y Benefit Integration Y Y Benefit Period to Age 65 to Age 65 (RBD) Rate Guarantee Renewal 2 yr. Waive Premiums Y Y Pre-existing *3/12 *3/12 Limitations War,riot,self- War, riot, insame, jail inflicted Survivor Income 3 months 3 months Mental & Nervous Limitations 24 Months 24 month Self Reporting N N Substance Abuse Limitations 24 months 24 months Partial Disability Benefits Y Y Own Occupation 24 mo. 24 months Accumulation elimination 180 days 30 days Return work incentive Y -ssnra Y Integration options include social N Y security eligibility Vocational Rehab Benefit Y Y Cost of Living Freeze Y Y AM Best Rating A++ A Claims Paid Omaha Omaha toll free # Y Y Claim Turn around time 30 days 27 days How often reports Monthly Monthly self-billing Y Y Recurrent Disability Y Y Reasonable Accomodation Y Y-no limit Subrogration 3rd Party N Y Attachment "F" FUNDING ANALYSIS FY04 PROPOSED BENEFIT INSURANCE FUNDING United Heatlh Ca,e DEPARTMENT CITY MANAGER BUILDING INSPECTION ECONOMIC DEVELOPMENT CITY SECRETARY FINANCE LIBRARY ENGINEERING COMMUNITY DEVELOPMENT POLICE FIRE COMMUNICATIONS PARKS RECREATION COLL YEVILLE CENTER STREET COURT FLEET UTILITY-ADMIN UTILITY -OPNS UTILITY-BILLING DRAINAGE TOTAL BUDGET $53,832.00 $44,860.00 $8,972.00 $17,944.00 $35,888.00 $35,888.00 $44,860.00 $26,916.00 $358,880.00 $278,117.00 $8,972.00 $98,692,00 $17,944,00 $26,915.00 $89,715.00 $26,916.00 $26,915.00 $17,943.00 $179,430.00 $26,915.00 $31,400.96 TOTAL BUDGET $1,457,914.96 EMPLOYEE PREMIUMS EXPENSE (OCT-DEC 03) DEPENDENT PREMIUMS EXPENSE (OCT-DEC 03) $166,866.75 $100,267.38 $ AMT REMAINING FOR JAN-SEPT 2004 INSURANCE PAYMENTS $1,190,780.83 LESS PROPOSED INS COVERAGE EXPENSE JAN-SEPT 2004 EMPLOYEE HEALTH @ 160 EMPLOYEES EMPLOYEE DENTAL@ 160 EMPLOYEES EMPLOYEE LIFE @ 160 EMPLOYEES EMPLOYEE L TO @ 160 EMPLOYEES COBRA BENEFITS @ 160 EMPLOYEES $484,826.40 $34,514.06 $4,104,00 $31,410.00 $2,247.00 $ AMOUNT REMAINING FROM BUDGET $633,679.37 TOTAL OF REQUESTED DEPENDENT HEALTH INS COVERAGE at 75% FUNDING FOR DEPENDENT - FOUR TIER $334,149.37 $ BALANCE REMAINING $299,530.00 RESOLUTION R-03-2272 A RESOLUTION FOR AWARDING BIDS FOR HEALTH, DENTAL, LIFE AND LONG- TERM DISABILITY INSURANCE WHEREAS, the City of Colleyville provides health, dental, life and long-term disability insurance to its employees; and WHEREAS, the City of Colleyville has solicited, reviewed and selected insurance providers, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec, 1. THAT United Health Care is hereby awarded a contract to provide health insurance to city employees; and Sec. 2. THAT Blue Cross Blue Shield is hereby awarded a contract to provide dental insurance to city employees; and Sec. 3. THAT Standard Insurance is hereby awarded a contract to provide accidental death and dismemberment insurance to city employees; and Sec. 4. THAT Jefferson Pilot is hereby awarded a contract to provide long-term disability Insurance to city employees, AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL .'" AGENDA BRIEFING Tl'x;;t$ MEETING DATE: ITEM#: RESOLUTION # : 12/02/03 7 R-03-2273 CITY MANAGER i i DEPARTMENT HEAD i ! FINANCE REVIEW i Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT : To override the Mayor's veto of Resolution R-03- 2266A, appointing a member to the Planning and Zoning Commission Reading and Public Hearing This item provides for the Council's consideration of the Mayor's veto of Resolution R-03- 2266A, appointing a member to the Planning and Zoning Commission, According to the City's Charter, Section 3.14, Veto by Mayor: "Upon the return of any ordinance or resolution by the Mayor, the vote by which the ordinance or resolution was passed shall be reconsidered. If, after such reconsideration, four (4) Councilmembers agree to pass and adopt such ordinance or resolution, and enter their votes on the journal of their proceedings, the same shall be in full force and effect", Attachments . Mayor Joe Hocutt's Veto letter . Excerpts - City Charter . Resolution R-03-2266A . Resolution R-03-2273 City of T HE CITY OF COLLEYVILLE TEXAS 1'exas JOE HOCUTT MAYOR To: Cynthia Singleton, City Secretary Colleyville City Council RE: R-03-2266-A - Planning & Zoning Commission Appointments During the election I made a commitment to the citizens of Colleyville to move our city forward in a positive manner, beyond the politics that impugn our city's reputation, The appointments approved perpetuate the past and do not represent the majority of Colleyville's citizens. This leaves me no other option but to veto resolution 03-2266-A. My position remains the same, as I stated at our last council meeting, sometimes "the only way to change is to change", The response I've received from our citizens is overwhelmingly supportive. We have an opportunity to work together for the desires of our citizens and to move our city forward in a positive way. P.O. BOX 185 COLLEYVILLE, TX 76034 METRO 817.577.7575 FAX 817.577.7555 Eii >0 .., :tl >0 "'" 01 Oil >1 I ~, _" II :: " AI III 0 III ." 't:) 1.J..:__~=~""lU-~IQQt ~ lU = >>= ~ = V ~ >0 = &lo~.gflgCi-E.;:-~~ ~J:.'" - _,,-11- ~ - ~ Q ~ : ~ c c U ~ ~C:~="O__="lU" ___eI'_.2"CI:lfI>U) ~'. ; 0 III . O.J:." C ~ ... till III -.,. WI ....2 -=.-u-~..~" .-::iii Q,,1I4:0;UU !.c:co .CI->o_ .: .,2"'5 :=cta="~ !i3U"ul:"o:i:.,,-C. - EMII2_ _-:~; .!.:-oc; e:iuc,:s,uo-II a.. .c: - =:>>=Q.~:I "II~'E:.'I::= ii;> ~ -= ~ : ~ 8 .: '2 g'o ~ c:~_... "--=J2I1'~ 6:i=i-~ii" .J:.~ U :.'I ___.".-11 ..-oo=Cc_cE ~~~ ".Elle.2--e - III - '5 u ~ "C II III "'Cl- >- ii "i c: c: ;, u '=" IJ " ~u'5.!g .5:~~ -elf =.C:-"-U "U'J~ U"a - 0=" c.... 'C..... .~o~~.:~.~~ 0-= .-- 0 ~ u ~ g ~ ~ ~= Q.. g lie _ Q.. _ 0 "II ._ .. III~C~ ~:.CI'fi]8c g-=: .'=-0=:10.= .___OU~ ,......CI- "5 o7i.~ u lit,.: 11_"': c.,": - J:: ~ WI ~-ii_ IIIU..,Qt 44.lIa-..c: !:,,=>-;.SE OIlllQ. 0."-=="..2".< "C Mil .-"" uE" l:"c.:1II o"uc.. · -= ..c u "S :: J:. .J:. .~ ! VI " =c~~>-c~--.g~!; ~'-VJIDII""'~_o=E ca"Ctti"':~a:o ,;~ :: ~ "g "2 0 "C .. ~ -i =.!:b~~~~:~-"'~ cc.-lLI>oO u__CI.IL'l:I = III ~EL'l:I u~ e ~~.E-;" C(.QIDO:i:~.Q..ID"-'=I .... '"" g! U ." till @ ~ a: w lI'l l/l a> I- - .. .... ,. - a: - "0 ;0( - <t :J 0 r' :::I: ..J w ~ U c:( 0 RESOLUTION R-03-2266 A A RESOLUTION APPOINTING A MEMBER TO PLACE 5 OF THE PLANNING AND ZONING COMMISSION WHEREAS, Place 5 on the Planning and Zoning Commission has an expiring term. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby appoints the following person to serve a two year term, effective this date, and expiring September 2005: . Place 5 David Dudziak AND IT IS SO RESOLVED. APPROVED THIS AYES. DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Vetoed by Mayor Hocutt on November 19, 2003. Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor RESOLUTION R-03-2273 A RESOLUTION TO OVERRIDE THE MAYOR'S VETO OF RESOLUTION R-03- 2266A APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION WHEREAS, Mayor Hocutt has vetoed Resolution R-03-2266A, appointing a member to the Planning and Zoning Commission; and WHEREAS, the City Council agrees to override the Mayor's veto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby overrides the Mayor's veto of Resolution R-03-2266A, appointing a member to the Planning and Zoning Commission. AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL cc6<1l AGENDA BRIEFING TC'x:l~ MEETING DATE: I 12/02/03 ITEM # : 8 RESOLUTION #: I R-03-2274 CITY MANAGER I ; ! DEPARTMENT HEAD: FINANCE REVIEW I Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: To override the Mayor's veto of Resolution R-03- 2266B, appointing a member to the Planning and Zoning Commission Reading and Public Hearing This item provides for the Council's consideration of the Mayor's veto of Resolution R-03- 2266B, appointing a member to the Planning and Zoning Commission. According to the City's Charter, Section 3,14, Veto by Mayor: "Upon the return of any ordinance or resolution by the Mayor, the vote by which the ordinance or resolution was passed shall be reconsidered. If, after such reconsideration, four (4) Councilmembers agree to pass and adopt such ordinance or resolution, and enter their votes on the journal of their proceedings, the same shall be in full force and effect". Attachments . Mayor Joe Hocutt's Veto letter . Excerpts - City Charter . Resolution R-03-2255B . Resolution R-03-2274 City of o THE CITY OF COLLEYVILLE TEXAS JOE HOCUTT MAYOR fD) LE (G IE ~ \Yl [E rnJ lfI1 NOV 19m I.W CITY SECRETARY'S OFFICF To: Cynthia Singleton, City Secretary Colleyville City Council RE: R-03-2266-B - Planning & Zoning Commission Appointments During the election I made a commitment to the citizens of Colleyville to move our city forward in a positive manner, beyond the politics that impugn our city's reputation, The appointments approved perpetuate the past and do not represent the majority of Colleyville's citizens. This leaves me no other option but to veto resolution 03-2266-B. My position remains the same, as I stated at our last council meeting, sometimes "the only way to change is to change". The response I've received from our citizens is overwhelmingly supportive, We have an opportunity to work together for the desires of our citizens and to move our city forward in a positive way. Joe Hocutt Mayor P,O. BOX 185 COLLEYVILLE, TX 76034 METRO 817.577.7575 FAX 817.577.7555 '"" g! U OJ, tnl .. '" CLI .., _ 0 .,. '" "C l..l":lI.i=;l~!!::.! ~ &I _ >-= Q. = u"C >- = ~~~~;;~~~~~ . ~ 2 ~ c ~ ~ u : -~.c.--a:..-=.," )Io.~,:.i!., iig~:U) c ~-.~~::: -.....>2 _=-=.,ftI~., .-=. .u-Q,....c:o.l:Uu !.cco ..,g->> = ,g"'~ :=C:fI=~~ ':OU.,u~lUO:E"a-Q. e....2_ _.:~; IJ--Oo ii ~ U c .2 g c = II 0- J: - ->=Q..~:::I ....II:!:J:::I= ;:'=>0 -==:ooocu- -- LJ 0 >-'" U .&: ~ g'O !! ~,,-=!;;:=~.,.~ 0=:" -_CLl&I .="0 U.", -0 ....-.. .- -"0 :;:: l: - l: e .,>'" o"..,E--e =~;-~-."g"","C-- >o"~=c:l:.UCft"" .Qu",&l~g _o:~~ "'U".,-6~~;~Q.~ !:.c.: Ci~~.2 ~.~~ O:C -;;- 0 .... u 2' g ., ;: ~5 Q. Co "e III a.: 0 .... ._ - "'~o~ ~:...g'5]8: g-c ..c:-0=:=0.0 ._ _ _ 0 .~ .c: ,..... WI.J:J - :;Ciiii.cuCLI~ 11_": _ .=._~:;U"'>-ii ~t..1It 111;11;--=: ~ == III -= >0 ;.S E 0 lit Q. o.c"tll.Q='O.s..c. "C 1ft.. .-'" uE"C I:.....c. o.,'Uc... .-s.J:u'E::.c:.c!....." M U .!:;I> U - ...g .: c 1lI1::I- ~= .O"O!- u--U).....,"''''_o=E C'D _ VI" -- ato -c C...11'1 c-CLlQ.: ,,~- EuCLIc "20'0"_; ~~o~c::::~::~=:~ oc..:Ql'>'C'"OUi5.;-.!: = &I Q:~ ~ LJ c: ~ Q.=.E :.0- <.J:ltllO~~.Q..lDlDJ:I .... ~i 01 ,.. '"' :1:1 ,.. .<:II il ::>1 I "7' @ ~ c: w '- Ltl ""' ~ '" ~ ... - ;:::: ,. - a: - "0 - )( - <t ~ Cl , ' ::I: ..J U.J ~ U c( Cl RESOLUTION R.Q3-2266 B A RESOLUTION APPOINTING A MEMBER TO PLACE 6 OF THE PLANNING AND ZONING COMMISSION WHEREAS, Place 6 on the Planning and Zoning Commission has an expiring term. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby appoints the following person to serve a two year term, effective this date, and expiring September 2005: . Place 6 Tom Hart AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Vetoed by Mayor Hocutt on November 19, 2003. Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor RESOLUTION R-03-2274 A RESOLUTION TO OVERRIDE THE MAYOR'S VETO OF RESOLUTION R-03- 2266B APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION WHEREAS, Mayor Hocutt has vetoed Resolution R-03-2266B, appointing a member to the Planning and Zoning Commission; and WHEREAS, the City Council agrees to override the Mayor's veto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec, 1, THAT the Colleyville City Council hereby overrides the Mayor's veto of Resolution R-03-2266B, appointing a member to the Planning and Zoning Commission. AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL ~'" AGENDA BRIEFING T<:.,,~;: MEETING DATE: I ITEM#: ! RESOLUTION #: : 12/02/03 9 R-03-2275 CITY MANAGER i DEPARTMENT HEAD i FINANCE REVIEW I i Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT : To override the Mayor's veto of Resolution R-03- 2266C, appointing a member to the Planning and Zoning Commission Reading and Public Hearing This item provides for the Council's consideration of the Mayor's veto of Resolution R-03- 2266C, appointing a member to the Planning and Zoning Commission, According to the City's Charter, Section 3.14, Veto by Mayor: "Upon the return of any ordinance or resolution by the Mayor, the vote by which the ordinance or resolution was passed shall be reconsidered. If, after such reconsideration, four (4) Councilmembers agree to pass and adopt such ordinance or resolution, and enter their votes on the journal of their proceedings, the same shall be in full force and effect". Attachments . Mayor Joe Hocutt's Veto letter . Excerpts - City Charter . Resolution R-03-2266C . Resolution R-03-2275 THE CITY OF COLLEYVILLE TEXAS 'l'exas JOE HOCUTT MAYOR [5) Ii: IG Ii: U Ii: fRI ml NOV 1 9 2003 lW CITY SECRETARY'S OffiCE' To: Cynthia Singleton, City Secretary Colleyville City Council RE: R-03-2266-C - Planning & Zoning Commission Appointments During the election I made a commitment to the citizens of Colleyville to move our city forward in a positive manner, beyond the politics that impugn our city's reputation, The appointments approved perpetuate the past and do not represent the majority of Colleyville's citizens. This leaves me no other option but to veto resolution 03-2266-C. My position remains the same, as I stated at our last council meeting, sometimes "the only way to change is to change". The response I've received from our citizens is overwhelmingly supportive. We have an opportunity to work together for the desires of our citizens and to move our city forward in a positive way. Respectfully, P.O, BOX 185 COLLEYVILLE, TX 76034 METRO 817.577.7575 FAX 817.577.7555 <",>1 g! U. ." <Ill __11="'11'" 0""""-,:1 ~"::~=.::l~~::"! =.,=.>.=Q.-~'C~= "cJ.&J".5!Qg.;::-~f .: :E -~ - M II' 'ii ~ - ~ - . .ce " ..CU.... -C.c-"-==""" )Io.,e' ': ~ II CIl -= .. :II U) c ~..~::.O..c" 0 -~'5~"~;"':.~i "_~c::: Q.....co.uu 0';=0 .c->-_ = _ 0 :Ecla=~-e ~ot)~J."o:i":l=~ >"'c e...!2__ ~;;C3~_~g~=;o&. .c: _ =_>=c.._~_= "".."~::1 - ':=~ 008 t.I u ~-o~ U C>o.'" -'=GlC-.! ~~-;; -.._ !:;;-=.211.!! 0._ _.,&1.::." U ~ ".-ILI ..-oo5-c:-c:E ~~~ ".E.=..s.-e _11_- .......-c- __t;ii,2UcC:u .,11 Eu-=";2m_i55~~ ~~~~~c;:5;~-a.~ 1:&.> .- 0:2'3': ~.!!:; .g C3 ~ c: " ~ '05 2 c: " . ." &.= 0 :: II' c...2 E - ~~o~ ~:..Q'fi]8: .2:~ 0]'; 01;; ~~~ .3 Q ii ii:": ~ ~-S ,..!="': o..-;iiJ,;ic c "- :~..:5""_~E.Ci'5a -Q.c"&J~~..5!,,.c. ~,,="..ofll_~E":I · -= J: '5 '0 -= .l: ~ .!.. · : ~ III U ~:> u - .c .:: c cue::l. -ci= .o"O!IlE ~--U] .,.,"'~_o= Cl".,;"'=ii'Q,Sc -a~ =~lUE '20"C1I~-- =~~.~i~~::~-:~ ol::L-~:>o.c u--Qlca = II ~~~ uE!: ~~]:.. <.J:)CDo:i!!..g"CDmce.J:) ..... Ei >0 ., :EI >0 '<:>1 ~I >1 I ..., a: w '- ll"l "" tJ'l OJ ~ '"' - - ..... ,. - a: "'0 "... ;l( - - <t :.i 0 ~ '..) .- W I- U < 0 RESOLUTION R-03-2266 C A RESOLUTION APPOINTING A MEMBER TO PLACE 7 OF THE PLANNING AND ZONING COMMISSION WHEREAS, Place 7 on the Planning and Zoning Commission has an expiring term. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby appoints the following person to serve a two year term, effective this date, and expiring September 2005: . Place 7 Luann Edwards AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Vetoed by Mayor Hocutt on November 19, 2003. Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor RESOLUTION R-03-2275 A RESOLUTION TO OVERRIDE THE MAYOR'S VETO OF RESOLUTION R-03- 2255C APPOINTING A MEMBER TO THE PLANNING AND ZONING COMMISSION WHEREAS, Mayor Hocutt has vetoed Resolution R-03-2266C, appointing a member to the Planning and Zoning Commission; and WHEREAS, the City Council agrees to override the Mayor's veto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec, 1. THAT the Colleyville City Council hereby overrides the Mayor's veto of Resolution R-03-2266C, appointing a member to the Planning and Zoning Commission. AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL .'" AGENDA BRIEFING 7e:o; <I. $ MEETING DATE: ! ITEM#: i ; RESOLUTION #: ! 12/02/03 10 R-03-2276 ! CITY MANAGER ! DEPARTMENT HEAD I FINANCE REVIEW I Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Consideration of appointments to the Planning and Zoning Commission Reading and Public Hearing On November 19, 2003, Mayor Hocutt vetoed Resolution R-03-2266A, Resolution R-03- 2266B and Resolution R-03-2266C, which was approved by City Council on November 18, 2003, appointing members to the Planning and Zoning Commission. In the event that Council sustains the Mayor's veto, this Resolution provides the opportunity for Council to consider appointments to the Planning and Zoning Commission. There are three (3) positions on the Planning and Zoning Commission whose terms expired September 2003. The positions were advertised and applications accepted through September 18, 2003. There are seven (7) applicants, whose names are listed below and their applications are attached. . Mark Jones* . Dave Dudziak . Michael Taylor . Michael Brady . Tom Hart . Jo Ann Gasper . Luann Edwards *Incumbent Attachments . Planning and Zoning Commission roster . Applications for Appointment . Financial Disclosure and Business Conflict of Interest forms - Michael Brady . Resolution R-03-2276 Planning and Zoning Commission Meets Second and Fourth Monday at 7:00 p.m. in Council Chambers PLACE 1 Bruce Kelly 3001 Scarborough Lane Colleyville. TX 76034 W: 817,999,9115 H: 817.355,1145 F: 817,355.1145 brucek6053(Q)sbca labal. net TERM: September 2002 - 2004 PLACE 2 Jeffrey Byerly 7109 Pebble Hill Drive Colleyville, TX 76034 W: 817.416,4933 H: 817.329,3372 F: 817,410.9723 ibvertv(Q)msn.com TERM: September 2002 - 2004 PLACE 4 Jeffrey Wall 7900 Jefferson Circle Colleyville, TX 76034 W: 817,577.0698 H: 817.577,0698 F: 817,281.1698 iwal152703(Q)aol,com TERM: September 2002 - 2004 PLACE 6 Mark Jones 3604 Wexford Court Colleyville, TX 76034 W: 214.801,7626 H: 817.540,1021 F: 817,540,6527 ionesmaC1Vswbell.net TERM: September 2001 - November 2003 PLACE 3 Earl Swift 207 Virginia Square Colleyville, TX 76034 H: 817.498,8780 F: 214.855.1962 qe rrvswiftC1Vcomcast. net TERM: September 2002 - 2004 PLACE 5 Bob Culley 4737 Lakewood Drive Colleyville, TX 76034 W: 817.581.5601 H: 817.656,2389 F: 817,247,8012 bcullevC1Vlvbrands, com TERM: October 2001 - November 2003 PLACE 7 Bud Sellers 7004 Rosebrook Colleyville, TX 76034 W: 817.329.1970 M: 817.308,5013 budsellers1 (Q)aol.com TERM: September 2001 - November 2003 LIAISON Jon Ayers 4808 Meandering Way Colleyville, TX 76034 W: 817.267,9009 H: 817.267,1630 F: 817.318.0663 M: 972.571.6647 ayersi(Q)ci .callevville. tx. us LIAISON Mark Skinner 4108 Greenway Court Colleyvi/le, TX 76034 W: 214,957.1834 H: 817498.5698 F: 817,514.6664 M: 214957.1834 skinnerm@ci.collevville.lx.us Revised J 0/09/03 Texas SEP 1 0 2003 CITY SECRETARY'S OFFICF Application for Appointn ent Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms (2) two bUSiness days after the application deadline as advertised in the Public Notice. These forms are available on the City's website at <hllo:llwww.collewille.com/boards/aoOlication.aso> or by contacting the City Secretary at 817,577.7575, ex!. 203, Ms. Mrs. Mr. Name: JONES, MARK (Last) Address: 3604 WEXFORD CT. Home Telephone:B17 -540-1021 A. (First) (MI) COLLEYVILLE. TX. 76034 Work Telephone:214-B01-7626 Email Address_ Fax:B17 -540-6527 Board, Commission or Committee Appointment Desired: P&Z Commission Qualifications: (list educational background or experience that would assist you In carrying out the duties of this appointment) BBA, NORTH TEXAS STATE UNIVERSITY, SENIOR EXECUTIVE TELECOMUNICATIONS INDUSTRY WITH BOTH DOMESTIC AND INTERNATIONAL BUSINESS DEVELOPMENT EXPERIENCE, CURRENT COLLEYVILLE PLANNING AND ZONING COMMISSIONER Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board, Commission, or Committee) HAVING RETIRED FROM CORPORATE LIFE DUE TO MEDICAL LIMITATIONS I DESIRE TO CONTINUE SERVING COLLEYVILLE AND HER CITIZENS BY VOLUTEERING MY TIME AND EFFORTS WHILE LEVERAGING MY BUSINESS DEVELOPMENT AND P&Z EXPERIENCE, PROVIDE CONTINUITY WHILE WORKING TO COMPLETE THE MASTER PLAN UPDATE, UTILIZE MY PAST P&Z EXPERIENCE AND TRAINING TO CONTINUE WORKING ON THE VARIOUS ZONING AND PLATING OPPORTUNITIES PRESENTED TO THE CITY, Do you understand that attendance and active support is required for each appointee? _X_ yes no I I I Signature: _Mark A, Jones Date: September 9. 2003 Once the City Council has filled a position. your application will be removed from the file and you must reapply for future openings. This information will become a Public Record. City Secretary P.O. Box 185, Colleyvi/le, Texas 76034, Phone: 817.577.7575 Fax: 817.577.7555 cl1yor Application for Appoint Texas Planning and Zoning Commission and Zoning Boa applicants are required to file Financial Disclosure and Business Conflict of Interest forms (2) two business days after the application deadline as advertised in the Public Notice, These forms are available on the City's website at <htto:/lwww.collevville.comlboardslaoolicalion.aso> or by contacting the City Secretary at 817.577.7575, ext. 203. Ms. Mrs. Mr, Dudziak Dave (Last) (First) Address: 2301 Wilkes Court Colleyville, TX 76034 Home Telephone: (817) 421-8789 Work Telephone: Name: G, (MI) Email Address: ------ Fax: (817) 429-8008 Ext 224 (817) 446-4486 Board. Commission or Committee Appointment Desired: Planning & Zoning Comm. Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) 9 years in the building\remodeling industry working in customer service management. 5 years in the homebuilding business in Tarrant & adjacent counties. The past 3 years as VP of Customer Service. I am involved as part of History Maker Homes management team in the development of & implementation of new residential communities. I deal daily with homeowner issues that Involve all aspects of their homes and their subdivisions, This gives me experience that enables me to be sensitive to our fellow residents and their concems on matters that come before the Committee. Experienced working within Colleyville to develop & complete the redevelopment of Kimzey Park. President of the Ross Downs HOA for the past 3 years, Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve On the Board, Commission, or Committee) I am a long time (10 yrs,) resident who is willing to work with other citizens to assist our city leaders, by working with my fellow P & Z members, as they make decisions that will lay the ground work for a brighter future for our residents, I am willing to commit the time and energy to the committee. I understand the important roll that P& Z plays in the development of -residential areas and commercial businesses. I Do you understand that attendance and active support is required for each appointee? I _X yes no Signature: Date: Once the City Council has filled a position, your application will be removed from the file and you must reapply for future openings, This information will become a Public Record, City Secretary P.D, Box 185, Colleyville, Texas 76034, Phone: 817.577.7575 Fax: 817..577,7555 Ms. Mrs. ~ Name: SEP 17 m Texas CITY 0<: "''',r ::".,,". I Application for Appointment 0, . , ""--'--' ..~:... Taylor Michael (Last) (First) Address: 5016 Chelsea Drive, Collevville Home Telephone: 817-267-5407 Work Telephone: 817-366-5557 (M) A. (MI) Email Address: _ Fax: 817-377-4405 Board, Commission or Committee Appointment Desired: Planning & Zoning Commission Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) Current: Small business owner, GCISD DEC Committee, Policy Advisory Board Rep. Vicki Truitt, Tarrant County Crimestoppers BOD, NE Tarrant County Chamber BOD, Chair Business & Industry Advisory Board for Rep Vicki Truitt. Former positions on CV City Council, CV CEDC, CV CCPD, CV TlFRZ Board, SH-26 Advisory Committee, 1991 Bond Committee, GCISD 2002 Long Rang Planning Committee, Exec Dir HEB Economic Development Foundation, Chair Transportation Advisory Board '98-'02 for Rep. Vicki Truitt, NE Tarrant Arts Council, Tarrant County Crime Stoppers BOD. Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board. Commission, or Committee) I've been priviledged to serve our city in various positions and will bring a working knowledge of the city, transportation and professional economic development experience to the P&Z Commission that will help to enhance the debate among all members, I believe our development buildout is bright, but challenging, and I have a pOSitive outlook for the challenges and opportunities we face. As a small business owner and resident, I have been affected by many of the same situations Colleyville faces today and have first hand experience that can be shared with the commission members and applicants. Do you understand that attendance and active support is required for each appointee? XX yes no --r Signature: Date: September 17, 2003 Once the City 0 ncil has filled a position, your application will be removed from the file and you must reapply for future openings, This information will become a Public Record. City Secretary P.O, Box 185, COlleyvifle, Texas 76034, Phone: 817.577.7575 Fax: 817.577.7555 fie ~Ie <<: Ie n WI fE ~ SEP 1 7 2003 ..::. CITY SECRETARY'S . .... OFFICF oard of Adjustment Conflict of Interest forms (2) two e Public Notice. These forms are slaoolication.asD> or by contacting the .203. el :r (MI) C olleyv; lie phone: g{7~ 4g-(- e:)~1 / ?, /1..- Lf") 1- 7.-- 2- -rg' p ~ Z- Co/M.-~ i~s i opt lance that would assist you in r ! Y~rS. can make to this appointment mission, or Committee) - r~ J<. e..- f i'l I, e'3 +- -' , s required for each appointee? Date: b"... ?S--C2 ion will be removed from the" c Record. : B11.5n.1515 FIJX: 811.511.7'" Clly Of Application for Appoin Planning and Zoning Commission and Zoning B applicants are required to file Financial Disclosure and Business business d. after the application deadline as advertised in th available on ,..Oty's website 81 <htto:/Iwww.collevville.com/board City Secretary 81817.577.7575, ext Ms. Mrs, B-1 ~) Name: ra.dv flit i C.Ylq (Last) f R d (F!llt) Address: e'tO I C k -f-re{ ; ~ e G-T; Home Telephone: B(7- {, 5 b- ~ '-I ~I Work Tele EmaiIAddress:_ax Board, Commission or Committee Appointment Desired: Qualifications: (list educational background or exper carrying out the duties of this appointment) CU e..:z.- r e.A-1 CS:r.d-oL L r DK ~ +.:::rr,- Reasons for Serving: (state briefly the contributions you and your reasons for wanting to serve on the Board, Com ~ I 'Z.. ~_ Lu~= iVI ~55~~ .t. r e.;.i Je'..--c,k ~A- 1- L L ~-r- L-L.SC c-f +h'e ir rC'"../d Do you understand that attendance and active support i L yes no Signature: Once the City Council has filled a po Ion, your applicat and you must reapply for future openings This infonnation will become a Publi Clly Se""ta" P.O. 80>< 185, CoI/eyvt"T "034, Phone CIlV Of Collewll" ~Inanclal DISClosure and BusIness ConflIct r' lmeres' =!",I'""'T'l~ INFORMATION STATEMENT Form 1 Filed In accordance with Ordinance 02-1322 For more Information see INSTRUCTION GUIDE roTA.:.. "::.JI'.~!!=q 01:' Q,II.G::~ ~~::= 1 NAME Tm., "RS'T" /Y1 /c.Iv:, e,( - -J . OFFICE USE ONLY Nr.-..au;: IA<rT ,,"I';:~rr /3rcuiy SEP 1 7 2D03 2 ADDRESS A:!:}A:SS , C;'T"o" "S"u'T!;: ..Z1"' {p If 0 I ~ ff-e.r ,.ei d:J e C:I-. ~/(eYVill~1 7y. 7(PtJ3<!- CITY SECRETARY'S OFFfCF 3 TELEPHONE NUMBER .1oti:ACOJ:;. "'WON; ........EA ~iNSIDot REar.. ....~. Am..1u,.. ( [(7) &5fo-::J.lf.~/ -- -- 4 REASON FOR FILING STATEMENT o CANDIDATE o ELECTED O~FICIAl IINDICAll: OFFICE) o ZONING BOARD OF ADJUSTMENT lAPPlIC.t.NTORAPPOINTEEl rp. PLANNING AND ZONING COMMISSION /APPlICANT OR APPOINTEE) ~M ~ .A.-;t- o TWO (2) BUSINESS DAYS FOLLOWING THE CLOSING OF FlUNG FOR ELECTIVE OFFICE OR APPOINTMENT o CHANGES TO BE FILED JANUARY 15TH o CHANGES TO BE FILED JULY 15TH o SUPPLEMENTAL CHANGES (INDICATE ornCE) I 0 Prov10e rnlormatlon tor spouse and dependent Children wnose tmanClal at:lMty the flier had actual contrOl aver dunng I lh:~ filing per/cd ,,, add:llcn. the source of annual Income of the spouse shal! be prOVided. as subjeC1lc !ederal eledlon reporting reqUirements for a spouse' I ~POUSE Li bb~ W, ~rt{.,~ I ~ 0"'<0,"' ,""0 ,r {tff/du:. "fjIAoy 2 3 o NO CHANGE I do bv here verity lhal there has been no Changes Since lhe preVIQUS filing 01 the Financial Disclosure and BUSiness ConfilC1 01 Interest Forms PLEASE SEE FORM 8 in pa~s '_4 d'sclo~ your financial actIVIty dUring lhe 12 months proceeding the date Of filing. In par! 5 diSClose nOI Only vour own IlnanClal actlVltv. but alSO that of vour Soouse and/or dependenl child or chllOren. It you had aC1ual control over tnal oerson.s financial actlvrty INITIAL HERE ADDITIONAL PAGES AS NECESSARY DATE _~""!r~J_~_ Crrv o! CollevviUe Financial Disclosure and Business Con~hcr c' tnr!=,re~' =~."..~ SOURCES OF OCCUPATIONAL INCOME Form 2 ! I When reporting .nformabon aDOuf a dependent child's actIVIty, Indicate !he ChIld about Whom you are reporting oy providing tne numoer unoer which the Child IS listed on FORM 1. 1 INFORMATION RELATES TO ~FILER o SPOUSE o DEPENDENT CHILD ~ NAMe: AND .A.OORESS or EtM'LOyt;R I F'OSIT1ON HE!.C- EMPLOYMENT ~ -Iv..A,/ ..;L r L eA,2/ i]J. E ~ e.. o EM='LOYED BY ANOiMER q;:2...t) 5. l'11a-i'l 5 r I..SV bvcy;e Vt 11. f:1 ~ 7bosl ~L= EMPLOYED NATURe or OCCUPATtON J NAME AA1DAOORESS !POSITION HE~ Dro/<e r- INFORMATION RELATES TO o FILER ~POUSE o DEPENDENT CHILD I N.A.ME AND ADDRESS or EMPLOYER.' POsrnON HE:lD EMPLOYMENT ~ ~y dJ.( Le.4..d~ Eaje- U "MoLOYED BY ANOTH"R q;;..O S. ~ 51: lJ:.v b 0ft:- ~'~U~Q::CUP'T:J:'MCAN--L:~S::~'~HCCC ~"L= "M='LOY"D t)WI1 e.r ! {)ff-,ce ~~.er INFORMATION RELATES TO O=Ii.."R o S~00S=: o iJ"="ND,,NT CHILD I t~At.1:: J.~~: A~8~::S'::' y [Pl.~:.~y:~.' "':JSl:tQ....' !-1::': EMPLOYMEN-:- L ~MoLOYED BY ANOTH~R t~A.:U:::C or OCCUPATION L; SO,-" ,,~PCOYoD I I l COpy AND ATTACH ADDITIONAL PAGES AS NECESSARY INITIAL "ER= tS DATE _", 1~-1AJoe, Crrv oi COllPvvlUe Flnancl8./ DIsclosure and BusrnBSs CC'nfll::1 cl tnterps. ::,:"ms INTERESTS IN REAL PROPERTY Form 3 I DeSCribe all benef,clal,ntereSls ,n real proper1y helel or aCQuired by you. your spouse. or a dependent Child dunng the calenoar year Wltntn the area crosshalcned on Ihe map attached 10 Ordinance 02-1322. For more ,nformallon see INSTRUCTION GUIDE Wnen repomng Informanon abOUT a dependent Chiltl.s ac:tMty, Indicate the Child about whom you are reponing oy prOYIClng the number under whiCh the child IS trS1ed on Form 1. 1 HELD OR ACQUIRED BY o FILEA o SPOUSE o DEPENDENT CHILD Z DESCRIPTION Lot City Block County -~-- SubdIVISion Ad Valorum Tax Account Number I j Acres and Tract } STREET ADDRESS STREET ADDRESS. INCLUDING CITY, COUNTY, AND STATE o NOT A "oLlCA.BLE I LiST THE NAMES AND~DRESSES OF OTHE.R PERSONS Of' B!.!SINESS ENT'TiES J NAME WHICH OWN AN INTEREST IN THE AEAL PROPERTY ,.--, iNDIVIDUAL I '--' I 0 BUSiNESS I I HELD OR ACQUIRED BY o FILER o SOOUSE o DEPENDENT CHILD 2 DESCRIPTION I LOl City I - I Block -- -- -----------~- County __________ . - I SUbd,vls.on Advelorum Ta. Account Number I ------._- ------ I Acres and Trad: - --------- ---- -- - .. . I ------- I " S-:-REE-:- ADDRESS .!=:TRFF-i A.OnRFSS IN("j liniN€; CoITY l.OllNTV A.Nn SlATS: [J NOT _t.::lOUCA9L= , NAME L'8 THE NAMES AND ADDRESSES OF OTHER PERSONS OR BUSINESS ENTITIES n INDIVIDUAL "A.'~~CI-': OWN A,.; l,.aEP.EST !~; THE REAL PROPEP.T":' '-' " BUSINESS ~ I COpy AND ATTACH ,ADOITIONAL PAGES AS NECESSARY INITIAL HERE -6 -- DATE __q3~~ - en" Of Collevvllle Ffnancial DIsclosure and BusIness Con'h:r ('" Intpres' :: ~ ~r:- Gifts Form 4 IdentIfy any person or organlzanon that haS gIven a gIft worth more than 5250 to you, or those under your financIal COn1rol as defined on Drdlnllce 02-1322 Do not Include: 1) expenortures reQuited to De repOned by " person r~qwred to be registered as a lObbYist unCler Government Code. Chapter 305, 2) pohbCal contnbubons reponeo as requH'ed bv law or 31 gilts given bv a person related to ltle reCIpient W1tnon the secono degree by consangulnlly or attlnllV When reconmg Informallon abouf a dependent child's actMty, IndIcate the chilO about whom vou are reponing bY Q[ VIOl ng me numoer under WhICh the chllO IS listed on Form 1. RECiPiENT o FIL!ER o SPOUSE o DEPENDENT CHILD : DONOR NAU(' ANO A.onA;E.S.S " DESCRIPTION OF GIFT RECiPiENT o FILER o DEPENDENT CHILD DONOR DESCRIPTION OF GIFT RECI PIENT o S"'OUSE o DE"'ENDENT CHILD DONOR NAMe AND ADDACS~ DESCRiPT!ON OF G! INITIAL '"ER" OOITlONAL PAGES AS NECESSARY DATE n~ ...Jll-'VOQ7 Cnv o~ ColleVVll1e Fmanclal DIsclosure and BusIness CcnfllCi ['"' lnTere,S' .::.....'rn:- BOARDS AND EXECUTIVE POSITIONS Form 5 ThiS section IS tor Informanon concernIng execubve positions and directorship held by you or tnose under your financial Control For more Intormatlon see INSTRUCTION GUIDE When reporting Informanon acout a dependent child.s activity, .ndlcate tne cnild about wnom you are reporting oy provlOlng tne numbe, unaer wn.ch the child.s liSle" on Form 1. POS'TION HELD BY o i'lLeR o SPOUSe o DePt::NDt::NT CHiLD / Z ORGANIZATION o NON oRo-=-rT o CHAArrABL= ASSOCIATION n 9'.JSIN!:SS 4.SSOCIA.TlON ORGANiZATION ADDRESS C POSITION HELD POSITiON HELD BY o FILER ORGANIZATION n NON =-Ao-=-rr '- C 2HAr.:TASL": ASSOCIATION o B~IStN=SS ASSOCIATION POS ITION HELD POSITION HELD BY o S"'OUSE o DEoENDENT CHILD COpy AND ATTACH INITIAc HERE DATE _~.", ~"'ZAQ:; T10NAL PAGES AS NECESSARY ~lnanc~1 DISCk>sure and Business Ccn~h:T (" Imf'res' ::C~,.,., IC;~~~'~UPTCIES I Form 6 I IncllvldualS snail disclose any banKruptcy petition by or against the mdlvldual. their spouse. a bUSiness entity In WhiCh Ine Individual owned a beneficial Interest 01100,0 or more, or a bUSiness entity ,n which the mdlvldual was an olllcer or dllector of the buSiness entity at the time 01 banKruptcy filing. For more informatIOn see INSTRUCTION GUlD~ , I' TYPE OF BANKRUPTCY ~ONE o <>EASONAl o BUSINESS ON!'" I NAME I j c CHAPTER 07 0'1 o 13 3 IF CHAPTER 7 DID YOU RECEIVE A DYES oNO DISCHARGE 4 IF CHAPTER 11 OR 13 DID YOU COMPLETE oy:::s DNa A SUCCESSFUL REORGANIZATION I I : Misdemeanor Involving Moral Turpitude and Felonies lnolvlouals Shall disclose any Injormatlon which charges a miSdemeanor InvolVing morallurpnude a telony Indictment. convlctlon oj a mlsoemeanor involving morallurpltude or conVICl1on of a telony ot the Individual or oi a bUSiness emlty i~ \1m;::"', ~:le InCt....":'duai had a 10~:o;> or more bene1:::1al :nterest or where the md:vlduat was at 1tle tme of the fr,mg o~ convIction an offIcer or dtrector at the bUSiness entJty i 1 NAME I BUSiness or Entity Charged 2 TYPE OF INDICTMENT or INFORMATION o PERSONAL r,ATURE OF OFFENSE !" DISPOSITION OF I INDICTMENT or INFORMATION INITIAL HERE COITIONAL PAGES AS NECESSARY DATE . tq/,~O~ env o. CoUpwllle r:rnanc'i!l DLSclOsure and Buslness Con41::"! c' lntpres' =:-......,:- INTERESTS IN PARTNERSHIPS, JOINT VENTURES, Form 7 , , OR OTHER BUSINESS ASSOCIATIONS Descnoo all Interests In buSiness entities held or acquired Dy you or Il'lose Uncler your financial control as defmed m Ordinance 02-1322 'For an explanation 01 "beneflclal.nteresf' and Oll'ler specific drr"ClIOns 10r completing nit" ~eCliOn see INSTRUCTION GUIDE. When reponmg mlormal1on about a dependent child's actiVity, Indicate the Child aDoul whom you are reponing oy provlolng Ine numOSr under which the child IS listed on Form 1. 1 HELD OR ACQUIRED BY o FILER ~POUSE o DE?ENDENT CHile 2 DESCRIPTiON NAME "NO ADDRESS It J AA'h, . ~( ~5 td&-<- ~ 3 NATURE OF BUSINESS (.I ~ /tLd ~ ~ I HELD OR ACQUIRED BY o FILER o SPOUSE o DEPENDENT CHILD DESCRIFTiON "";"M;: Ai\i<:i ~unLSS I NATURE OF BUSINESS HELD OR ACQUIRED BY o =ILE? o SCOUSE o DE"ENDENT CHILD I I I I DESCRIPTION I !\lAM!: AN:; ACDRESS I I I I I NATUR~ OF BUSINESS i I I I ! I COpy AND ATTAC ADDITIONAL PAGES AS NECESSARY I - 1 ~\ _q J r fI,"} , INITIAL HERE DATE __ /I_tr V.V _ .J Crtv Of Collevvllle ~tnanClar DISClosure and Business Sen'll:"! c' rr,T"'re5" :-~....,..,~ PERSONAL ANANCIAL STATEMENT AFFIDAVIT Form 8 i I The Ordinance 02- 1322 requires that the disclosures ITlthe Financial DIsclosure and Business Conflict of Interest Forms be verified. The veriflcabon page must have the signatures of the Financial Disclosure and Busrness Conflict of IntereST Forms, as well as the signature and seal of a notary public, Without proper verification. the staTement IS nOT conSloered !iied. Falsification of Information IS sUbJect to cnmlnal prosecubon under state penal code. Betore me, the underSigned authority, personally appeared ~ ~ who after being duly sworn upon their oath deposed and staled as follows nMynamels.~ ~ and I hereby submit tor filing pursuant to Ordinance No 0-02-1322 of the City of Colleyville. the attached Financial Disclosure and Busmess Confilct Of Interest Forms I have personal knowledge of all information contained in said forms and all informat;on contained m the forms is true and correct.. "Further. all of the Information contained in the forms IS complete There IS no information that has oeen Withheld or nol disclosed which IS responsive to or required to be disclosed by the forms" Sworn to ana subSCribed beTore me. thiS tile ll~daYot S-~~~_..2003 .St;. ~~ SHERRY CARTER MY C~ EXlW! March 05, 2005 Sh~" C-'l .~ I NOTarv Public. State of Texas INlTIA:.... rl~R::: DATE q..../ b..... Application for Appoint Texa~ SEP 1 7 -2i3 I I \ CITY SE C Planning and Zoning Commission and Zoning Board Adjustment OFfl applicants are required to file Financial Disclosure and Business Con . res orms (2) two business days after the applicahon deadline as advertised in the Public Notice. These forms are available on the City's website at <htto:/Iwww.collewille.comlboards/aooilcatlonaso> or by contacting the City Secretary at 817.577,7575, ext, 203, Ms, Mrs. Mr, Name: 1717 Avondale Hart Colleyville. TX 76034 Tom F, Home Telephone: 817-540-1171 Work Telephone:8179753671 Email Address: _ Fax: Board, Commission or Committee Appointment Desired: Planning and Zoning Qualifications: (list educational background or experience that would assist you In carrying out the duties of this appointment) I have served many years on P&Z in the recent past and I have a desire to serve again. I am a trained investigator and I feel that these qualities will assist with my decision making Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board, Commission, or Committee) I have a desire to serve my community Do you understand that attendance and active support is required for each appointee? _x_ yes no Signature:_ Tom Hart Date: 9/17/2003 Once the City Council has filled a position, your application will be removed from the file and you must reapply for future openings. This information will become a Public Record, City Secretary P,O, Box 185, ColJeyville, Texas 76034, Phone: 817.577,7575 Fax: 817,577.7555 TIcs SEP 1 8 2D03 Application for Appointme t CITY SECRETARY'S OFFICF Planning and Zoning Commission and Zoning Board of Adjustment applicants are required to file Financial Disclosure and Business Conflict of Interest forms (2) two bUSiness days after the application deadline as advertised in the Public Notice These forms are available on the City's website at <htto://www.colievville.com/boards/aoolicatlon.asD> or by contacting the City Secretary at 817.577,7575. ex!.. 203, Ms, Mrs. Mr Name: Gasper Jo Ann (Last) (First) Address: 4103 Paddington Ln, Colleyville, TX 76034 Home Telephone: 817-498-2671 Work Telephone: (MI) 817-498-2671 Email Address: ___ Fax: 817-577-2712 Board, Commission or Committee Appointment Desired: Planning & Zoning Qualifications: (list educational background or experience that would assist you In carrying out the duties of this appointment) MBA, University of Dallas Graduate School of Management 2 years Colleyville Planning & Zoning (1 year Chairman) 30 years management and executive experience including: head of federal agency with $154 million budget and 8 years government executive. Broad experience includes: health, social services, education, research and development Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board, Commission, or Committee) To maintain the quality of life in Colleyville while encouraging economic development. To use my experience on P&Z and involvement in the community to ensure the master plan is responsive to all members of the community and promotes the common good My broad experience and analytical skills can enhance the operation of P&Z. . Do you understand that attendance and active support is required for each appointee? _ yes no Signature: Date: tl//11dt:Ja..3 ~ / Once the City Council has filled a position, your application will be removed from the file and you must reapply for future openings. This information will become a Public Record. City Secretary P.O. Box 185, Co/leyville, Teras 76034, Phone: 817.Sn.TS75 Fax: 817.577.7555 A 1f~: c.'f ~ ~ I A ShJCs1-~ ~ il~ Sf? 1 B 2D03 Application for Appointm nt CITY SECRETARY'S OFF/Cf Planning and Zoning Commission and Zoning Board of Adjustment applicants ant required to file Financial Disclosure and BUllness Conflict of Interest toms (2) two bUSIness days 8fter the application deadline 8S advertised In the Public Notice. These toms are available on the City's websne at <httD:llwww.coIlewille comfboardsl8DDlication.asD> or by contacting the City Secretary at B17.sn.7575,.Xl 203. Ms. Mrs. Mr Name: E E>1oJ Arlt.o ~ ( Last) Address: ~ ~ c W . c;,.,.1\ 0 f. Home Telephone: el/ "''' 6.0 I'i' '" Email Address: LUAIJ~ (First) e. o. WorK Telephone: d'Y ac..3. 5'5"7S Fax: (MI) Board, Commission or Committee Appointment Desired: ~L.~..hH\Ju-' 2.0~1.J(r Qualifications: (list educational background or experience that would assist you in carrying out the duties of this appointment) l.. '1E.Q,f..~ 0.,) ?..z.. O\l~e.. Ie 'YE..Pre.~ \.,)\I=I..~t;..o , '" l...oc..llI... C:scv E. e.. ..., _ e...,.., 'i . Reasons for Serving: (state briefly the contributions you can make to this appointment and your reasons for wanting to serve on the Board. Commission. or Committee) \0 ~~t;lJlte. ~\(M&.&\ G.\')~I..'1'\f t>E\lE:.L.o?"'-e...JT , &oi"\4 e. &.. Eo I 0 E. ....> "'C1 01>, \.. .. CoO ..... "'"' E-~ c-\ 0. \... I , I.J Co I..\.. r:. 'Y v Ii.. L. E. . Do you understand that attend9l"lce and active support is required for each appointee? ~yes _no Slgnat re: _ Date: ~ II B /,;;)003 Once th~ C uncil has filled a position, your application will be removed from the file and you must reapply for future openings. This infonnation will become a Public Record. City Secretary P.O. Box 185, Co/leyvllle, Tens 76034, Phone: 817.Sn.7575 Fax: 817.5n.7555 RESOLUTION R-03-2276 A RESOLUTION APPOINTING MEMBERS TO THE PLANNING AND ZONING COMMISSION WHEREAS, three (3) positions on the Planning and Zoning Commission have expiring terms. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the Colleyville City Council hereby appoints the following persons to serve a two year term, effective this date, and expiring September 2005: AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL .'" AGENDA BRIEFING TC:'i;l~ ; MEETING DATE: i ! ITEM#: ' RESOLUTION #: I 12/02/03 11 R-03-2277 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Casting votes for electing members to the Tarrant Appraisal District Board of Directors Reading and Public Hearing The terms of the Tarrant Appraisal District (TAD) Board of Directors expire as of December 31, 2003. Nominations have been received from the voting tax entities for candidates to fill these positions for a two (2) year term beginning on January 1, 2004. The official ballot listing the nominees is attached, According to the State Property Tax Code, each voting unit must vote in an open meeting by resolution and all votes may be cast for one candidate or they may be distributed among any number of candidates listed on the official ballot. As per the attached official ballot, Grapevine- Colleyville Independent School District Board of Trustee, President, Mr. John Eubanks has received an official nomination for the Tarrant Appraisal District (TAD) Board of Directors. Dr, Singer, Grapevine Colleyville Independent School District Superintendent, has requested that the City Council cast its votes for Board of Trustee member John Eubanks. The results of the City's vote should be submitted by December 15, 2003, to the Chief Appraiser on the official ballot form and by written resolution, There is no provision for write-in candidates, Votes cast for someone other than the candidates listed on the official ballot cannot be counted. Financiallmoact None Recommendation Approval Attachments . Nominations for Board of Directors - 2004 - 2005 Term . Official Ballot . Resolution R-03-2277 Nominations for Board of Directors 2004 - 2005 Term Mr. John Clanton Hurst-Euless-Bedford I.S.D. City of Hurst City of Euless Crowley I.S.D. City of North Richland Hills Tarrant County Mr. John Eubanks Grapevine-Colleyville I.S.D. Mr. William Fey City of Richland Hills City of Haltom City Mr. Craig L. Kelly City of Fort Worth Mr. John Molyneaux Fort Worth I.S.D. Mr. Harold Patterson Arlington I.S.D. Mr. Joe Potthoff Tarrant County City of Arlington OffiCIAL BAllOT ELECTION OF MEMBERS OF THE BOARD OF THE TARRANT APPR.-JSAl DISTRICT We, the governing body of Oty of CoIleyville having been advised by the Olief Appraiser of Tarrant Appraisal District that we are entitled to cast 21 votes collectively or separately for the following nominees for the Board of Tarrant Appraisal District: John Canton John T. Eubanks William Fey Craig L Kelly John Molyneaux Harold Patterson Joe Potthoff do hereby resolve and order that Oty of CoIIeyv1IIe cast and does hereby cast its votes as follows: votes for votes for votes for votes for votes for PasSed this day of .2003 Presiding Officer ATTEST . Secretary or Oerk, Oty of Colleyville IMPORTANT: This ballot should be returned by December 15, 2003 to John R. Marshall, Chief Appraiser, Tarrant Appraisal District, 2500 Handley-Ederville Rd., Fort Worth, Texas, 76118 RESOLUTION R-03-2277 A RESOLUTION CASTING VOTES FOR ELECTING MEMBERS TO THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS WHEREAS, the City of Colleyville contracts with the Tarrant Appraisal District for setting property valuations; and WHEREAS, the City is entitled to cast 21 votes toward electing members to the Tarrant Appraisal District Board of Directors, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec, 1, THAT 21 votes are cast for the following person(s) to serve on the Tarrant Appraisal District (TAD) Board of Directors: AND IT IS SO RESOLVED. PASSED BY A VOTE OF ABSTENTIONS ON THE AYES, DAY OF NAYS, AND 2003. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC Secretary Joe Hocutt Mayor CITY COUNCIL c\l~' or ~ CC~~n~ i l' _~., ~ AGENDA BRIEFING MEETING DATE: , ITEM # : REPORT: 12/02/03 12 CITY MANAGER ! i DEPARTMENT HEAD i FINANCE REVIEW I Previous Action: None DEPARTMENT: FINANCE SUBJECT: Quarterly Investment Report During the period July 1, 2003 through September 30, 2003, the City of Colleyville had an average of $33,901,591 invested on a daily basis, which earned $131,885 with an average yield of 1,58%. The average yield on investments for this quarter is down .13% from the prior quarter's average yield of 1,71 %, due to the continued drop in interest rates. This average will continue to drop in the future, as most of the investments were purchased after the Fed's cut of 50 basis points in the discount rate during the third quarter of 2002. The City had 99.7% of idle funds invested daily and the amount held in the depository account earned interest at an average of ,15%, As of September 30, 2003, the City had $31,975,436 invested in the LOGIC investment Pool and various debt instruments in the following percentages: LOGIC Investment Pool Treasury Notes FHLMC Notes FNMA Notes FHLB Bonds FHLB Discount Notes FFCB Discount Notes FHLMC Discount Notes 29,04% 20,78% 16,07% 13,23% 7.44% 5,07% 4,43% 3,94% These percentages are within the guidelines for portfolio diversification in the City's investment policy, The market value of the City's investments including accrued interest at September 30, 2003, was $22,995,197, as compared to a purchase price of $22,885,952 (this excludes LOGIC Investment Pool), The Colleyville Economic Development Corporation currently holds a portion of a Treasury Note ($400,000) with a market value including accrued interest of $407,882, Additionally, $972,187 was invested in the Corporation's name in the LOGIC investment pool. These funds earned interest of $7,962 for the quarter, Attached is the allocation of the City's investments and LOGIC Investment Pool by fund and investments held during the quarter and quarterly interest earnings by investment. Also attached is the quarterly investment information compiled by the LOGIC Investment Pool to meet investment legislation requirements, OUTSTANDING INVESTMENTS AT SEPTEMBER 30, 2003 PURCHASE PAR MARKET VALUE MATURITY YIELD ON PRICE VALUE @9130103 DATE INVESTMENT FNMA NOTE $897,469 $900,000 $912,797 11115103 3,031% FNMA NOTE $997,188 $1,000.000 $1,014,219 11/15103 3.031% FNMA NOTE $1,000.365 $1,000,000 $1.014,219 11/15103 3.100% FHLMC NOTE $1.143.829 $1.140.000 $1,155,799 12115103 3.030% FHLMC NOTE $1,678.875 $1,650,000 $1,677,336 12/15103 1.351% TREASURY NOTE $1,068,293 $1,050,000 $1,064,443 12/31103 1.614% FNMA DISCOUNT $1,399,986 $1,415,000 $1,408,774 2/27104 1.094% FHLMC DISCOUNT $1,245.112 $1,260,000 $1,253,574 3/19104 1.200% FNMA NOTE $1,281,303 $1,250,000 $1,285,153 4/15104 2.040% TREASURY NOTE $1,332,500 $1,300,000 $1,336,156 4130104 1.213% FHLB NOTE $1,309,068 $1,280,000 $1,313,403 5/14104 2.062% FHLMC NOTE $1,121,582 $1,100,000 $1,126,560 5120104 2.062% FNMA NOTE $1.356,000 $1,330,000 $1,358,675 6/15104 1.714% TREASURY NOTE $1,122,344 $1,100,000 $1,116,706 6/30104 1.419% TREASURY NOTE $1,264,453 $1,250,000 $1,274,219 7131104 1.468% FHLB DSICOUNT $1,600,240 $1,620.000 $1,604,124 8lE104 1.640% FHLB BOND $1.104,194 $1,100,000 $1,112,719 8/13104 2.160% TREASURY NOTE $1,256,440 $1,244.000 $1,258,257 8/31104 1.262% TREASURY NOTE'. $1,110.484 $1,100,000 $1.112,607 8/31104 1.158% TOTAL OUTSTANDING INVESTMENTS $23,289,724 $23,089,000 $23.399,741 U THIS INVESTMENT IS OWNED BY THE CITY OF COLLEYVILLE ($700,000) AND THE CEDC ($400,000) CITY OF COLLEYVILLE BAlANCES AT SEPTEMBER 30, 2003 INVESTMENT PURCHASES $22,689,000 LOGIC INVESTMENT POOL $9.286.436 TOTAL CITY INVESTMENTS HELDAT SEPTEMBER 30,2003 COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION BAlANCES AT SEPTEMBER 30, 2003 INVESTMENT PURCHASES $400,000 LOGIC INVESTMENT POOL $972,187 TOTAL CEDC INVESTMENTS HELD AT SEPTEMBER 30, 2003 TOTAL INVESTMENTS HELD BY CITY OF COLLEYVILLE AND COLLEYVlLLE ECONOMIC DEVELOPMENT CORP AT SEPTEMBER 30, 2003 $33,347,623 INTEREST EARNINGS ON CITY OF COLLEYVILLE INVESTMENTS JULY 1 - SEPTEMBER 30, 2003 PURCHASE PAR MATURITY YIELD ON INTEREST PRICE VALUE DATE INVESTMENT EARNED FHLMC NOTE $1,330,654 $1,300,000 8/15/03 1.736% $2,782 FHLB BOND $1,673,197 $1,604,000 8/15/03 1.640% $3,243 TREASURY NOTE $1,120,147 $1,100,000 8/31/03 1.400% $2,574 FHLB DISCOUNT NOTE $997,188 $1,000,000 11/15/03 3.031% $7,639 FHLB DISCOUNT NOTE $897,468 $900,000 11/15/03 3.060% $6,942 FHLB NOTE $1,000,365 $1,000,000 11/15/03 3.100% $7,814 FHLMC NOTE $1,678,875 $1,650,000 12/15/03 1.351% $5,619 FHLMC NOTE $1,156,818 $1,140,000 12/15/03 3.030% $8,706 TREASURY NOTE $1,068,293 $1,050,000 12/31/03 1.614% $4,272 FFCB DISCOUNT $1,399,986 $1,415,000 2/27/04 1.094% $3,902 FHLMC DISCOUNT $1,246,112 $1,260,000 3/19/04 1.200% $3,811 FNMA NOTE $1,281,303 $1,250,000 4/15/04 2.040% $6,427 TREASURY NOTE $1,332,500 $1,300,000 4/30/04 1.213% $3,975 FHLB NOTE $1,309,068 $1,280,000 5/14/04 2.060% $6,646 FHLMC NOTE $1,121,582 $1,100,000 5/20/04 0.950% $2,634 FNMA NOTE $1,356,000 $1,330,000 6/15/04 1.714% $5,746 TREASURY NOTE $1,122,344 $1,100,000 6/30/04 1.419% $3,934 TREASURY NOTE $1,264,453 $1,250,000 7/31/04 1.468% $4,625 FHLB BOND $1,104,194 $1,100,000 8/6/04 2.160% $5,989 FHLB BOND $1,104,194 $1,100,000 8/13/04 2.160% $5,989 TREASURY NOTE $1,600,240 $1,620,000 8/31/04 1.262% $5,153 TREASURY NOTE $700,348 $700,000 8/31/04 1.158% $2,043 TOTAL INTEREST EARNED ON CITY INVESTMENTS HELD 7-1-03 THROUGH 9-30-03 $108,421 z o -; m s: )> ::0 ^ m -; ;; r C m )> -; ~ w o " w )> Z o !f> w o " w Z o r C o m 'J> '" ~ w '" N <D )> Z o '" -.., o '" _CD ::0 m 'J> <J m o -; <: m r --< Z )> o o ::0 C m o Z -; m ::0 m 'J> -; Z o o s: m -; o -; )> r 'J> '" N ,. ;" o N ~ '" '" ,. '" l< '" 8 '" N ':: o ~ N ,. '" N W W <D <D ~ :: .. o t '" '" '" -; ::0 m )> 'J> C ::0 -< Z o -; m <D W " w CD W o " ,. ~ o -,. CD ,. ~ o o '" o o z );; z );; ~ o .. CD ,. ~ :... N '" o -.., z );; z );; -" :I: r '" o en o o c z -; "i '" " w CD i1! o ,. ~ '" o o '" ,. o ~ -", N o '" o o z );; z );; ~ '" o o '" ,. o ~ '" ~ N ,. z );; z );; ." I r s: o z o -; m '" N w " w ~ Q o ,. ~ o o g o ~ ~ '" CD N ~ N W '" CD '" z );; z );; ~ N '" -", '" o z );; '" N <0 -.., ,. -" :I: r s: o o en o o c z -; ~ '" " w ~ !f> o ,. ~ '" ,. -'" N ~ '" '" o '" o o ~ '" '" o <0 N CD z );; z );; ~ '" '" w 0. -.., ,. z );; '" " ~ '" ." ." o '" o en o o c z -; '" -.., " w N N "" o ,. ~ W <D <D <0 CD '" ~ ':: '" '" o o ~ .. o '" -", ~ z );; z );; ~ -,. o CD ~ -.., ,. z );; .. !" w -; ::0 m )> 'J> C ::0 -< Z o -; m ~ CD " W ,. w ~ ~ w w " '" o o ~ w o o '" 8 ~ w W N ':'1 o z );; z );; ~ w w -'" '" '" z );; '" w -" ,. '" -; ::0 m )> 'J> C ::0 -< Z o -; m ~ " w '" w ~ ~ N " w ,. w ~ o o -0 o o ~ " ~ w z );; z );; ~ :... '" ~ 8 z );; -r ;" o Co! -; ::0 m )> 'J> C ::0 -< Z o -; m ~ " w -.., ~ ~ ~ '" '" ,. .. '" w ~ '" '" o '" o o ~ '" -.., -.., '" z );; z );; ~ '" -.., ,. -~ <D z );; <ii N <0 <D !:! -; ::0 ~ 'J> C ::0 -< Z o -; m ~ 0; w CD ~ ~ ~ '" '" '" t o ~ '" t g o ~ '" '" -.., <0 -.., '" z );; z );; ~ '" '" CD -N '" -.., z );; <ii '" -::; !B -" :I: r s: o z o -; m ~ w ~ ~ o w ~ '" -.., CD ;" -.., '" ~ '" '" o '" o o ~ '" -.., w '" o w z );; z );; ~ '" -.., -.., -w w '" z );; ~ w w -; ::0 m )> 'J> C ::0 -< Z o -; m w o 0; " " ~ 0; w ~ '" '" CD '" '" w ~ '" '" o '" o o ~ '" -.., o w t z );; z );; ~ -0 '" ,. -,. ,. w z );; <ii '" '" " -" z s: )> z o -; m '" 0; " "i '" o ,. ~ -w '" '" '" o o ~ w w o '" o o ~ w ~ -", N '" z );; z );; ~ w '" CD '" -.., '" z );; '" '" '" o -; ::0 m )> 'J> C ::0 -< Z o -; m Q '" 0; " CD ~ 0; w ~ N _0 ,. -.., ~ o o '" 8 ~ N ,. ;" CD N ~ 8 -0 o o z );; z );; z );; z );; -" z ~ z o -; m ~ -.., 0; N ~ ~ ,. ~ '" CD W o w ~ '" '" o '" 8 ~ '" ~ '" \<;: z );; ~ ~ '" CD '" '" w z );; '" w ~ <D -" :I: r '" '" o z o ~ '" 0; N "i '" o ,. ~ -" -" <D ,. ~ o o '" 8 ~ ~ '" '" '" z );; z );; ~ N -::; '" z );; <ii CD -", W Co! ." :I: r '" '" o z o ~ '" " N "i ~ o w ~ '" -.., _w '" -. ~ '" l< '" o o ~ '" '" -.., w CD w ~ -", o ,. -0 o o z );; z );; z );; z );; ." :I: r '" '" o z o "i '" 0; N "i ~ o w ~ w w o '" '" ,. ~ -w o o '" o o ~ w '" -", 8 ~ -w o o -0 o o z );; z );; z );; z );; ." :I: r '" Z o -; m CD '" 0; N ~ '" o ,. ~ w o <D '" '" CD ~ '" CD o '" o o ~ -'" o -N -.., '" z );; z );; ~ -'" w -,. o w z );; '" ~ " -.., -" :I: r s: o z o -; m ~ '" 0; N ~ '" o w ~ ,. w ;" N <D ~ ,. o g o ~ '" N <0 ,. ,. z );; z );; ~ '" '" ~ <D <D z );; '" N ;" '" '" ." Z ~ Z o -; m '" N '" " N '" " w ~ g o -w '" '" ~ '" o o -8 o ~ -" ':: '" z );; z );; ~ -" ,. ~ '" z );; '" N -1'J W ." Z ~ Z o -; m ~ " N ~ o w '" <D <D :-' CD CD ~ '" o o g o ~ -" ':: '" z );; z );; ~ -" ,. ~ <D z );; '" " '" o w -" z ~ z o -; m z < m 'J> -; s: m z -; ::0 m o )> <J o -" ~ ::0 ^ m -; ;; r C m 'J> o Z Z < m 'J> -; s: m z -; 'J> :I: m r o ~ C r -< ~ " N <J C o ::0 ~ ~ m )> 'J> m '" o w o ~ ~ $ m ::! '" CD <D -.., .. '" '" <J C <J ::0 ::0 0 o :I: m Ii; m 'J> m <J -; m s: '" m ::0 -~ " o o w '" <D o o -8 o ;; <J r )> C ::0 m '" '" <5 \:: '" ~ ;; ~ w r ::0 '? c ^ o m m w -; z );; ~ ~ r Oem m ::0 'J> g ::! 'J> z );; <J C <J ::0 m <J ~ AI r- }> 5 55 ~ 0 'J> '" ~ N ~ <D -.., ~ ;; ~ ~ t: ~ 6 m m w -; z );; :E ~ AI \i!~~ '(l 5 ~ ~j3fg w '" " '" '" N ." Gl ::0 )> o Z ~ 3:.:::: ;:0 'T' 5 ~ 8 en -i wf!! LISTING OF INVESTMENTS BY GENERAL LEDGER ACCOUNT NUMBER OUTSTANDING INVESTMENTS AT 9-30-03 ACCOUNT ALLOCATION OF INVESTMENT INVESTMENT GIL TOTAL 001-1172 GENERAL FUND OPERATING $5,352,237.11 002-1166 UTILITY DEBT SERVICE RESERVE $845,486.00 002-1169 98 REVENUE BONDS $604,231.10 002-1172 UTILITY FUND OPERATING $6,834,407.71 002-1174 WATER IMPACT FEE $1,360,526.34 002-1178 CUSTOMER DEPOSITS $334,635.00 003-1173 SERVICE AREA I - IMP FEES $1,072,957.12 003-1179 GLADE ROAD ESCROW $145,562.10 003-1180 BEDFORD BRIDGE ESCROW $30,857.27 003-1182 PLEASANT RUN LAUREL OAKS $52,07615 003-1186 HIGHLAND MEADOWS III ESCROW $30,212.99 003-1192 MCDONWELL WOODS EST ESCROW $8,988.93 003.1200 LONGWOOD-PARKING ESCROW $11,927.70 003-1203 SERVICE AREA II - IMP FEES $102,375.00 003-1204 BEDFORD LAKES/SOMERSET $203,232.60 003-1209 PECAN PARK II DRAINAGE ESCROW $3,207.34 003-1212 GLADE RDIPLEAS RUN CHURCH ESCROW $28,928.01 003-1216 BOGART/HIDDEN OAKSfSANDLlN $241,481.86 003-1217 CHURCH STREET CULVERT ESCROW $7,720.67 003.1228 PLEASANT RUN HARDAGE ESTATES/ESC $40,182.18 003-1229 GLADE RD SUMMERBROOK $50,963.15 003-1231 LAKEWOOD ESCROW $22,684.54 003.1236 E. GLADE CRANBROOK ESCROW $105,008.22 003-1237 E. GLADE ASHMORE I ESCROW $46,833.55 003-1239 GLADE POINTS LANDSCAPE ESCROW $4,048.63 003-1247 GLADE/WAYSIDE ESCROW $37,815.56 003-1257 ASHMORE II A GLADE RD ESCROW $25,047.54 003-1263 ARBOR ESTATES III $44,034.71 003-1268 MILL CREEK! GLADE ESCROW $27,250.30 003-1271 ASHMORE III/ GLADE ESCROW $57,690.75 003-1278 GLADE RD/ASHMORE liB ESCROW $32,083.78 003-1301 LAKEWOOD PH IV $70,503.26 003-1303 OAKBROOK HILLS $55,529.38 003-1307 SPRING GARDEN $90,867.08 003.1313 APPLEBEE'S $40,670.69 003-1319 REMINGTON PARK $147.843.81 003-1323 SHALlMAR $64,638.63 003-1325 PECAN GARDENS $27,250.65 003-1330 REMINGTON PARK $68,207.11 003-1357 CITGOILD LOCKETT $51,724.57 003-1360 REMINGTON PARK PH III $71,718.71 003-1392 CLAIRMONT $101,445.10 004-1172 DEBT SERVICE FUND 5516.125.71 005-1172 VOLUNTARY PARK FUND $494.61005 011-1172 LIBRARY DONATIONS FUND $517.967.23 012-1172 PARK LAND DEDICATION FUND $824,546.88 017-1136 95 BONDS-DRAINAGE $223,425.04 017-1172 DRAINAGE FUND OPERATING $410,050.52 024-1172 CEDC OPERATING $400,000.00 027-1164 CCCPD 99 BONDS $1,093,175.18 PER GENERAL LEDGER $23,034,993.51 PURCHASE PRICE $23,290,723.45 VALUE AT MATURITY $23,089,000.00 INTEREST RECEIVED AT MATURITY $581,334.27 OUTSTANDING INVESTMENTS AT 9-30-03 INVESTMENT TREASURY NOTE DATE ACQUIRED 03-Sap-03 MATURITY DATE 31"Aug-04 26 WEEK T-BILL AUCTION DISCOUNTIWEEK OF PURCHASE 0.970% YIELD TO MATURITY 1.158% ACCOUNT ALLOCATION OF INVESTMENT 001-1172 GENERAL FUND OPERATING 100,000,00 002-1166 UTILITY DEBT SERVICE RESERVE 002-1169 98 REVENUE BONDS 002-1172 UTILITY FUND OPERATING 569,787,01 002~ 1174 WATER IMPACT FEE 002-1178 CUSTOMER DEPOSITS 003-1173 SERVICE AREA I - IMP FEES 003-1179 GLADE ROAD ESCROW 003-1180 BEDFORD BRIDGE ESCROW 003-1182 PLEASANT RUN LAUREL OAKS 003-1186 HIGHLAND MEADOWS III ESCROW 30,212,99 003-1192 MCDONWELL WOODS EST ESCROW 003-1200 LONGWOOD-PARKING ESCROW 003-1203 SERVICE AREA II - IMP FEES 003.1204 BEDFORD LAKES/SOMERSET 003-1209 PECAN PARK II DRAINAGE ESCROW 003-1212 GLADE RDIPLEAS RUN CHURCH ESCROW 003-1216 BOGART/HIDDEN OAKS/SANDLIN 003-1217 CHURCH STREET CULVERT ESCROW 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC 003-1229 GLADE RD SUMMERBROOK 003-1231 LAKEWOOD ESCROW 003-1236 E. GLADE CRANBROOK ESCROW 003.1237 E. GLADE ASHMORE I ESCROW 003-1239 GLADE POINTS LANDSCAPE ESCROW 003-1247 GLADE/WAYSIDE ESCROW 003-1257 ASHMORE II A GLADE RD ESCROW 003-1263 ARBOR ESTATES III 003-1268 MILL CREEKI GLADE ESCROW 003-1271 ASHMORE III1 GLADE ESCROW 003-1278 GLADE RD/ASHMORE liB ESCROW 003-1301 LAKEWOOD PH IV 003-1303 OAKBROOK HILLS 003-1307 SPRING GARDEN 003-1313 APPLEBEE'S 003-1319 REMINGTON PARK 003-1323 SHAll MAR 003-1325 PECAN GARDENS 003-1330 REMINGTON PARK 003-1357 CITGO/LD LOCKETT 003-1360 REMINGTON PARK PH III 003-1392 CLAIRMONT 004-1172 OEBT SERVICE FUND 005-1172 VOLUNTARY PARK FUND 011-1172 LIBRARY DONATIONS FUND 012-1172 PARK LAND DEDICATION FUND 017-1136 95 BONDS-DRAINAGE 017-1172 DRAINAGE FUND OPERATING 024-1172 CEDC OPERATING 400,000 027-1164 CCCPD 99 BONDS PER GENERAL LEDGER $1,100,000.00 PURCHASE PRICE $1,110,484,38 VALUE AT MATURITY $1,100,000.00 INTEREST RECEIVED AT MATURITY $12,762.19 OUTSTANDING INVESTMENTS AT 9-30-03 INVESTMENT TREASURY TREASURY FFCB FHLMC FHLMC FHLB NOTE NOTE DISCOUNT DISCOUNT NOTE DISCOUNT DATE ACQUIRED 31-Jan-03 28-Feb-03 07-Mar-03 15-Apr-03 23-Jun-03 15-Aug-03 MATURITY DATE 30-Jun-04 30-Apr-04 27-Feb-04 19-Mar-04 20-May-04 06-Aug-04 26 WEEK T-BILL AUCTION DISCOUNTIWEEK OF PURCHASE 1.160% 1.175% 1.030% 1.175% 0.840% 0.940% YIELD TO MATURITY 1.419% 1.213% 1.094% 1,200% 0.950% 1.262% ACCOUNT ALLOCATION OF INVESTMENT 001-1172 GENERAL FUND OPERATING 608,600.00 267.495.79 106,755,48 002-1166 UTILITY DEBT SERVICE RESERVE 002-1169 98 REVENUE BONDS 604,231,10 002-1172 UTILITY FUND OPERATING 389,025.00 861,908.75 43.700,71 328,391.45 1,100,000.00 350,000.00 002-1174 WATER IMPACT FEE 513,127.94 387,917.10 002-1178 CUSTOMER DEPOSITS 238,925.92 32,936.98 003-1173 SERVICE AREA I - IMP FEES 530,679.09 003-1179 GLADE ROAD ESCROW 003-1180 BEDFORD BRIDGE ESCROW 003-1182 PLEASANT RUN LAUREL OAKS 003-1186 HIGHLAND MEADOWS III ESCROW 003-1192 MCDONWELL WOODS EST ESCROW 003-1200 LONGWOOD-PARKING ESCROW 003-1203 SERVICE AREA II - IMP FEES 102,37500 003-1204 BEDFORD LAKESfSOMERSET 003-1209 PECAN PARK II DRAINAGE ESCROW 003-1212 GLADE RD/PLEAS RUN CHURCH ESCROW 003-1216 BOGART/HIDDEN OAKSfSANDLlN 003-1217 CHURCH STREET CULVERT ESCROW 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC 003-1229 GLADE RD SUMMERBROOK 003.1231 LAKEWOOD ESCROW 003-1236 E GLADE CRANBROOK ESCROW 003-1237 E GLADE ASHMORE I ESCROW 003-1239 GLADE POINTS LANDSCAPE ESCROW 003-1247 GLADE/WAYSIDE ESCROW 003-1257 ASHMORE II A GLADE RD ESCROW 003-1263 ARBOR ESTATES III 003-1268 MILL CREEK! GLADE ESCROW 003-1271 ASHMORE III/ GLADE ESCROW 003-1278 GLADE RD/ASHMORE liB ESCROW 003-1301 LAKEWOOD PH IV 70,503.26 003-1303 OAKBROOK HILLS 55,529.38 003-1307 SPRING GARDEN 90,867,08 003-1313 APPLEBEE'S 003-1319 REMINGTON PARK 003-1323 SHAll MAR 003-1325 PECAN GARDENS 003-1330 REMINGTON PARK 003-1357 CITGO/LD LOCKETT 51,724.57 003-1360 REMINGTON PARK PH III 71,718.71 003-1392 CLAIRMONT 101,445,10 004-1172 DEBT SERVICE FUND 214,666,21 005-1172 VOLUNTARY PARK FUND 011-1172 LIBRARY DONATIONS FUND 101.660.32 012-1172 PARK LAND DEDICATION FUND 171,849,18 017-1136 95 BONDS-DRAINAGE 223,425.04 017-1172 DRAINAGE FUND OPERATING 126,878.10 024-1172 CEDC OPERATING 027-1164 CCCPD 99 BONDS PER GENERAl LEDGER $1,100,000.00 $1,300,000.00 $1.399,985,67 $1.246,111.54 $1,100,000.00 $1,600,240,05 PURCHASE PRICE $1,122,343.75 $1.332,500.00 $1,399,985.87 $1,246,111.54 $U21,582,00 $1,600,240.05 VALUE AT MATURITY $1,100,000,00 51,300,000,00 $1,415,000.00 $1,260,000.00 $1.100,000.00 $1,620,000,00 INTEREST RECEIVED AT MATURITY $22,385.53 $18,768.30 $15,014.33 $13,888.46 $9,447.23 $19,759.95 OUTSTANDING INVESTMENTS AT 9-30-03 INVESTMENT FNMA FNMA FNMA FHLMC FHLB FHLB NOTE NOTE NOTE NOTE NOTE BOND DATE ACQUIRED 11-Apr-02 l1-Apr-02 26-Apr-02 15-May-02 07-Aug-02 16-0cl-02 MATURITY DATE 15-No....-03 15-Na....-03 15-Nov-03 15-Dec-03 14-May-04 13-Aug-04 26 WEEK T-BILL AUCTION DISCOUNTIWEEK OF PURCHASE 1.975% 1.975% 1.880% 1,870% 1.600% 1.630% YIELD TO MATURITY 3.306% 3.306% 3,100% 3030% 2.062% 2.160% ACCOUNT ALLOCATION OF INVESTMENT 001-1172 GENERAL FUND OPERATING 418,437.06 95,09095 1,000.000.00 1,100,000.00 002-1166 UTILITY DEBT SERVICE RESERVE 28,98953 002-1169 98 REVENUE BONDS 002-1172 UTILITY FUND OPERATING 394,137.55 254,469,97 275,836.77 002-1174 WATER IMPACT FEE 002-1178 CUSTOMER DEPOSITS 45,625.89 003-1173 SERVICE AREA I - IMP FEES 37,380.46 262,554.11 003-1179 GLADE ROAD ESCROW 003-1180 BEDFORD BRIDGE ESCROW 003-1182 PLEASANT RUN LAUREL OAKS 003-1186 HIGHLAND MEADOWS III ESCROW 003-1192 MCDONWELl WOODS EST ESCROW 003-1200 LONGWOOD-PARKING ESCROW 11,927.70 003-1203 SERVICE AREA II -IMP FEES 003-1204 BEDFORD LAKES/SOMERSET 203,232.60 003-1209 PECAN PARK II DRAINAGE ESCROW 3,207,34 003-1212 GLADE RDfPlEAS RUN CHURCH ESCROW 003-1216 BOGARTfHIDDEN OAKS/SANDLIN 241.481.86 003-1217 CHURCH STREET CULVERT ESCROW 7,720.67 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC 003-1229 GLADE RD SUMMERBROOK 50,963.15 003-1231 LAKEWOOD ESCROW 003-1236 E, GLADE CRANBROOK ESCROW 105,008.22 003-1237 E, GLADE ASHMORE I ESCROW 46,833,55 003-1239 GLADE POINTS LANDSCAPE ESCROW 4,048,63 003-1247 GLADEJWAYSIDE ESCROW 37,815.56 003-1257 ASHMORE II A GLADE RD ESCROW 25,047.54 003-1263 ARBOR ESTATES III 003-1268 MILL CREEK! GLADE ESCROW 27,250.30 003-1271 ASHMORE IIlf GLADE ESCROW 57,690.75 003-1278 GLADE RDfASHMORE liB ESCROW 32,083,78 003-1301 LAKEWOOD PH IV 003-1303 OAKBROOK HILLS 003-1307 SPRING GARDEN 003-1313 APPLEBEE'S 003-1319 REMINGTON PARK 147,843.81 003-1323 SHALlMAR 003-1325 PECAN GARDENS 003-1330 REMINGTON PARK 003-1357 C1TGOllD LOCKETT 003-1360 REMINGTON PARK PH III 003-1392 CLAIRMONT 004-1172 DEBT SERVICE FUND 301,459,50 005-1172 VOLUNTARY PARK FUND 90,00000 274,160,10 70,000.00 011-1172 LIBRARY DONATIONS FUND 100,092.15 25,243,74 242,165.96 012-1112 PARK LAND DEDICATION FUND 250,000.00 53,824,63 017-1136 95 BONDS-DRAINAGE 017-1172 DRAINAGE FUND OPERATING 93,032,40 024-1112 CEDe OPERATING 027.1164 CCCPD 99 BONDS PER GENERAL LEDGER $997,187.50 $897,468.15 $1,000,000.00 $1,140,000,00 51,280,000.00 $1,100,000,00 PURCHASE PRICE $991,187.50 $897,468,75 $1,000,365,00 $1,143,829.26 $1,309,068.00 $1,104,193,75 VALUE AT MATURITY $1,000,000.00 $900,000.00 $1,000,000,00 $1,140,000.00 $1,280,000.00 $1,100,000.00 INTEREST RECEIVED AT MATURITY 553,333.33 548,000.00 $48,853.75 $55,039.07 $49,454.09 $43,558.35 OUTSTANDING INVESTMENTS AT 9-30-03 INVESTMENT FHlMC FNMA TREASURY FHlMC TREASURY TREASURY NOTE NOTE NOTE NOTE NOTE NOTE DATE ACQUIRED 17-0ct-02 15-Nov-02 3G-Nov-02 10-Jan-03 31-Jan-03 31.Jan-03 MATURITY DATE 15-Apr-04 15-Jun-04 31-Dec-03 15-Dec-03 31-Aug-04 31-Jul-04 26 WEEK T-BllL AUCTION DISCOUNTIWEEK OF PURCHASE 1,630% 1.225% 1.265% 1.240% 1.160% 1.160% YIELD TO MATURITY 2.040% 1.714% 1.614% 1.351% 1.481% 1.468% ACCOUNT ALLOCATION OF INVESTMENT 001-1172 GENERAL FUND OPERATING 406,266.81 1,050.000,00 199,591.02 002-1166 UTILITY DEBT SERVICE RESERVE 134,590,64 329,922.32 302,850.D7 14,139.60 34,993,84 002-1169 98 REVENUE BONDS 002-1172 UTILITY FUND OPERATING 663,392.92 965,021.93 38,746.32 599,989.33 002.1174 WATER IMPACT FEE 28.313,01 191,372.60 233,795.69 002-1178 CUSTOMER DEPOSITS 17,146,21 003-1173 SERVICE AREA 1- IMP FEES 57,588.06 184,755.40 003-1179 GLADE ROAD ESCROW 145,562.10 003--1180 BEDFORD BRIDGE ESCROW 30,857.27 003-1182 PLEASANT RUN LAUREL OAKS 52,076.15 003-1186 HIGHLAND MEADOWS III ESCROW 003-1192 MCDONWELL WOODS EST ESCROW 8,988.93 003-1200 LONGWOOD-PARKING ESCROW 003-1203 SERVICE AREA II -IMP FEES 003-1204 BEDFORD lAKES/SOMERSET 003-1209 PECAN PARK II DRAINAGE ESCROW 003-1212 GLADE RD/PLEAS RUN CHURCH ESCROW 28,928.01 003-1216 BOGART/HIDDEN OAKS/SANDLIN 003.1217 CHURCH STREET CULVERT ESCROW 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC 40,182.18 003.1229 GLADE RD SUMMERBROOK 003-1231 LAKEWOOD ESCROW 22,684,54 003-1236 E, GLADE CRANBROOK ESCROW 003-1237 E. GLADE ASHMORE I ESCROW 003-1239 GLADE POINTS LANDSCAPE ESCROW 003-1247 GLADElWAYSIDE ESCROW 003-1257 ASHMORE II A GLADE RD ESCROW 003-1203 ARBOR ESTATES III 44,034.71 003--1268 MILL CREEK! GLADE ESCROW 003--1211 ASHMORE III/ GLADE ESCROW 003-1278 GLADE RD/ASHMORE liB ESCROW 003-1301 LAKEWOOD PH IV 003-1303 OAK BROOK HILLS 003-1307 SPRING GARDEN 003-1313 APPLEBEE'S 40,670.69 003-1319 REMINGTON PARK 003-1323 SHAL1MAR 64,638_63 003-1325 PECAN GARDENS 27,250,65 003-1330 REMINGTON PARK 68,207,11 003--1357 CITGOILD LOCKETT 003-1360 REMINGTON PARK PH III 003-1392 CLAIRMONT 004-1172 DEBT SERVICE FUND 005-1172 VOLUNTARY PARK FUND 60,449,95 011-1172 LIBRARY DONATIONS FUND 10,34645 38,458.59 012-1172 PARK LAND DEDICATION FUND 206,928,77 45,280,76 80,792,69 15,870.65 017-1136 95 BONDS-DRAINAGE 011-1172 DRAINAGE FUND OPERATING 151,30551 38,834,51 024-1172 CEDC OPERATING 027-1164 CCCPD 99 BONDS 1,093,175,18 PER GENERAL LEDGER $1,250,000.00 $1,330,000.00 $1,050,000.00 $1,650,000.00 $1,244,000,00 $1,250,000.00 PURCHASE PRICE 1,281,302.50 $1,356,000.00 $1,068,292,97 $1,618,875,00 $1,256,440,00 $1,204,453.13 VALUE AT MATURITY 1,250,000.00 $1,330,000.00 $1,050,000,00 $1,650,000.00 $1,244,000.00 $1,250,000,00 INTEREST RECEIVED AT MATURITY $36,749.58 $37,240.00 $17,062.50 $21,02604 $29,257.20 $27,734.31 LOGIC INVESTMENT POOL ALLOCATION AND GENERAL INFORMATION LOCAL GOVERNMENT INVESTMENT COOPERATIVE / "LOGIC" ACCOUNT ALLOCATION AT SEPTEMBER 30, 2003 ACCT # DESCRIPTION BALANCE GENERAL FUND 1.1115 GENERAL OPERATING $865,569.96 UTILITY FUND 2.1115 UTILITY OPNS $1,037,122.10 2.1116 IMPACT FEES WATER $470,966.96 2.1130 INTEREST & SINKING FUND $651,084.07 2.1177 94 BONDS $43,325.48 CAPITAL PROJECTS FUND 3.1113 IMPACT FEES/SA I $85,742.32 3.1396 2002 CERTIFICATES OF OBLIGATION $2,504,25022 DEBT SERVICE FUND 4.1115 DEBT SERVICE OPERATING $488,181.05 TIF FUND 17.1120 2001 DRAINAGE BONDS $696,341.74 TIF FUND 26.1119 2000 TIF BONDS $89423 26.1383 2001 TIF BONDS $2,125,271.24 CCCPD FUND 27.1147 99 POLICE/COURT BLDG FUND $317,686.79 TOTAL LOGIC POOL BALANCE $9,286,436.16 LOGIC Local Government Investment Cooperative Monthly Newsletter - September 2003 Allocation Daily Daily LOGIC Net Asset Date Factor Rate Interest Balance WAM Value 9/1/2003 0,000027428 1.0039% 25,819.79 941,377,564,96 62,91 1.0000 9/2/2003 0,000027426 1.0038% 25,632.13 934,585,682,08 62.48 1.0000 9/3/2003 0.000027283 0,9986% 25,965,31 951,693,333.75 67,22 1.0000 9/4/2003 0,000027535 1.0078% 26,164.05 950,225,079,35 71.87 1.0000 9/5/2003 0,000027490 1.0061 % 25,461.46 926,199,158.05 72.54 1,0000 9/6/2003 0.000027490 1,0061 % 25,461.46 926,199,158,05 72.54 1.0000 9/7/2003 0.000027490 1,0061% 25,461.46 926,199,158,05 72.54 1.0000 9/8/2003 0.000027591 1.0098% 25,515,09 924,750,920.45 72.99 1.0000 9/9/2003 0,000027596 1.0100% 25,384,02 919,843,569.30 73,21 1.0000 9/10/2003 0,000027605 1.0104% 25,372.06 919,099,659.19 73,25 1.0000 9/11/2003 0.000027731 1,0149% 25,382,53 915,326,613,38 74.47 1,0000 9/12/2003 0.000027593 1,0099% 25,307.81 917,182,627.63 69,81 1.0000 9/13/2003 0.000027593 1,0099% 25,307.81 917,182,627.63 69.81 1.0000 9/14/2003 0,000027593 1.0099% 25,307,81 917,182,627,63 69.81 1,0000 9/15/2003 0,000027713 1.0143% 24,875,83 897,608,726.90 70,35 1.0000 9/16/2003 0.000027604 1,0103% 24,723,03 895,647,878.45 72,81 1,0000 9/17/2003 0.000027460 1.0050% 24,555,30 894,217,406,37 71,98 1.0000 9/18/2003 0.000027461 1.0051% 24,541,58 893,672,627,06 71,07 1.0000 9/19/2003 0.000027381 1.0021 % 24,230,24 884,926,422,89 72.66 1.0000 9/20/2003 0.000027381 1,0021 % 24,230.24 884,926,422.89 72.66 1,0000 9/21/2003 0.000027381 1.0021 % 24,230,24 884,926,422.89 72.66 1.0000 9/22/2003 0.000027444 1,0044% 24,297,95 885,377,411.14 71.67 1.0000 9/23/2003 0.000027350 1.0010% 24,217.46 885,474,461.00 70.72 1.0000 9/24/2003 0,000027388 1,0024% 24,389.43 890,499,656,03 69,82 1,0000 9/25/2003 0.000027280 0,9984% 26,010.35 953,457,625,99 64.40 1.0000 9/26/2003 0.000027435 1.0041 % 25,953.48 945,988,941.33 60.91 1,0000 9/27/2003 0,000027435 1,0041% 25,953.48 945,988,941.33 60.91 1.0000 9/28/2003 0.000027435 1.0041% 25,953.48 945,988,941.33 60.91 1.0000 9/29/2003 0.000027535 1.0078% 25,820,50 937,718,983,26 60,53 1,0000 9/30/2003 0.000027527 1,0075% 25,243,98 917,073,554,35 62.99 1.0000 Totals 0.000027489 1,0061% 756,769.36 917,684,740.09 69.08 1.0000 Portfolio Composition - 9/30/2003 at. 1st. n avs Security Type Number Percentaae Book Value Market Value 1 to 7 06.96% AQencies 26 43,8% 401,917,955 401,935,845 8to 30 22.48% Comm, Paper 20 49.7% 456,741,585 456,751,801 31 to 90 46.48% M,M, Funds 1 0.2% 1,524,999 1,524,999 91 to 180 21.79% Repurchase AQree, 1 6,3% 57,397,000 57,397,000 181 to 365 02,29% Totals 48 100.0% 917 ,581,539 917,609,645 365 + 00.00% M D" D 1201 Elm Street, Suite 3500 Dallas, Texas 75270 (800) 895-6442 - (214) 859-6775 Fax - www.lol!ic.on! LOGIC Local Government Investment Cooperative LOGIC Board of Directors Philip G, Roberson President lA.rlinQton LSD, Fred L, Werner Vice President. Citv of Grapevine Judd R. Sanderson Treasurer I Investment Officer North Texas Municioal Water District DeeAnn LeVar Cheatham Secretary Evare LLC Robb Dean Asst. Secretary Dallas Co, Communitv ColleQe District Don A, Buchholz Advisorv Director SWS Group, Inc, LOGIC Information $1,00 Net Asset Value Tolerance RanQe $,9965 to $1,0035 LOGIC Fee 14 - 16 basis points (variable) General ManaQer SWS Capital Corporation Portfolio Manaaer Citibank, N.A. throuah Citiaroup Asset Management Independent Auditor KPMG LLP Aaa/MR1 + Ratina Moodv's Investors Service Custodial Bank JPMoraan Bank LOGIC Clients Contact Information Type Count City 107 County 37 Higher Ed, 10 Other 21 School 146 Utility 45 Total 366 Contact Number Patrick Shinkle (214) 859-6784 Buddy Tarpley (214) 859-6778 Larry Rodriguez (214) 859-6788 Veter Turner (214) 859-6780 Fax (214) 859-6775 A VT System (800) 895-6442 Web Address www.loaic.ora . LOGIC Daily Rates For September 2003 1,020% 1,016% 1.012% 1,008% 1,004% 1,000% 0,996% 0,992% 0.988% ..... N M :! It) CD .... co '" 0 ..... N M '<t It) CD .... co '" 0 ..... N M '<t It) CD .... co '" 0 c;; c;; c;; c;; c;; c;; c;; c;; ..... ..... ..... ..... ..... ..... ..... ..... ..... ..... N N N N N N N N N N M '" c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; c;; (j; c;; -- ----....- 1201 Elm Street, Suite 3500 Dallas, Texas 75270 (800) 895-6442 - (214) 859-6775 Fax - www.lol!ic.orl! COLLEYVILLE CENTER ADVISORY COMMITTEE FY 2003 THIRD QUARTER MEETING MINUTES AUGUST 20, 2003 6:00 PM Present: Chair Bonnie Carroll, Andrew Wayne, Muriel Havran, Mary Michaels, Mark Johnson, Sheryl Black, Pat Jones, Louis Miller, Rob Rutherford Molly Skinner, Paul Vigiletti Deputy City Manager Dianne McWethy, Center Manager Lin Przybyl Absent: Shirley Schollmeyer Council Liaison Mayor Joe Hocutt 1, Chair Bonnie Carroll called the meeting to order at 6:05 p.m. 2, Minutes for the February 17, 2003 quarterly meeting were approved as read. 3, The Committee reviewed the FY03 - 3rd Quarter Report. 4, The Committee discussed and considered staff's proposal of a fee increase for the entire building rental fee for Saturday evening rentals only, in all rate categories. Ten Committee members voted to accept the proposal with one member opposed, The proposal will be submitted for consideration by City Council at the September 3, 2003 Council Meeting. 5. The Committee reviewed the July 7, and July 21, 2003 Marketing Subcommittee minutes, July 7, 2003 minutes were corrected to read Pat Jones was not absent. 6, Marketing Subcommittee Chair Sheryl Black provided and update on the committee's work, The Advisory Committee agreed that the Marketing Subcommittee would continue to meet quarterly, 7. Chair Bonnie Carroll adjourned the meeting at 6:59 p.m. RESOLUTION R-03-2278 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF DECEMBER 2, 2003 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance andlor separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED THIS DAY OF AYES, NAYS AND ABSTENTIONS. 2003, BY A VOTE OF ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor