HomeMy WebLinkAboutColleyville Economic Development Corporation (CEDC)-Minutes-8/12/2014°'T�� City of Colleyville
COLLEYVILLE Agenda City Hall
100 Main Street
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TF.a=,s Colleyville Economic 8��.503.�000
Development Corporation "'"'W'�olleyville.com
Board Worksession
Tuesday, August 12, 2014 Executive Conference Room
8:00 q.m. Third Floor - Citv Hall
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Discussion of the FY 2015 - 2019 Economic Development Capital
Improvement Program (EDCIP) priorities
3. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 8,
2014 by 5:00 p.m.
Am helley, MC
City Secretary
Any matter on this agenda may; at the discretion of the governing body, be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
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COLLEYVILLE
Texns
Tuesday, August 12, 2014
:00 p.m.
City of Colleyville
Colleyville Economic
Development
Corporation Board
Worksession Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Executive Conference Room
Third Floor, Citv Hall
President Carol Wollin called the Colleyville Economic Development Corporation
Board Worksession to order on August 12, 2014, at 8:02 p.m.
ROLL CALL: President Carol Wollin, Directors Tom Hart, David Kelly, Bradley
Shields, Mark Slosson, and Mike Taylor.
Absent: Director Mark Davidson
General Manager Jennifer Fadden, Finance Manager Terry Leake, Strategic
Services Manager Adrienne Lothery, Secretary Amy Shelley, and City staff Finance
Manager Karen Hines, Library and Recreation Manager Mary Rodne, Parks Manager
James Hubbard, Economic Development Director Marty Wieder, and City Engineer
Jeremy Hutt.
2. PRESENTATION AND DISCUSSION
2a Discussion of the FY 2015 - 2019 Economic Development Capital
Improvement Program (EDCIP) priorities
Strategic Services Manager Adrienne Lothery presented this item to the Board.
President Wollin questioned staff regarding if $21,000 is sufficient for promotional
in Economic Development. Economic Development Director Marty Wieder replied
yes. General Manager Jennifer Fadden added there is a recommendation to
transfer $100,000 from the General Fund to the CEDC budget to adequately fund
economic development efforts.
President Wollin questioned staff regarding how the fall event will coincide with the
Haunted Trails event. General Manager Jennifer Fadden explained the long term
vision relative to City events, given the unknown weather conditions that have
previously been experienced. She explained the Haunted Trails event has reached
its capacity; therefore, the thought is to take some of the elements of that event
and hold an event that is unique to Colleyville. She added in FY 2015, there is no
availability at Colleyville Center for any Saturday in the fall. She stated staff will
have a presentation in September relative to City events to further explain the
situations or issues with City events. She stated the winter event would be a
small localized event, with a larger fall event.
Colleyville Economic
Development Corporation Minutes August 12, 2014
President Wollin questioned staff regarding if the winter event would invoive
having the school choirs sing, and would this event be heid on a Friday night?
General Manager Jennifer Fadden replied she believed there is some flexibility with
the day of the week chosen, given the tree lighting event was held on a Tuesday
evening last year, with about 400 people in attendance. Library and Recreation
Director Mary Rodne added there were no choirs there last year.
President Wollin questioned staff regarding if the Events Committee recommended
the tree lighting event to be held on a Tuesday. General Manager Jennifer Fadden
replied not knowing that the Committee discussed the day of the week. Director
Rodne concurred.
General Manager Jennifer Fadden stated the Events Committee did suggest
leaving the name of the event as the Holly Colley Holiday event, but that it could
be debated.
Director Kelly stated the expectation of a full scale event would be the same if the
name remains the same, especially since that is how people know the event.
Director Hart questioned staff regarding if the fall event would be an outdoor
event. General Manager Jennifer Fadden replied yes, and the event will be
vulnerable to the elements of weather, typically the inclement weather is higher in
December.
President Wollin questioned staff regarding the budget line item for the fall event,
since it currently states Holly Colley. Manager Lothery stated the line item could be
worded as Holly Colley/Fall event to allow for some flexibility.
Director Shields agreed that a fall event may compete with football, and that
participation in this area may not be that great. He suggested maybe holding a
late fall event, past Halloween. Director Slosson concurred.
Director Taylor stated being willing to break the mold, by not having the fall event
on the same weekend as the other municipalities and their events.
President Wollin questioned staff regarding if the landscaping is using or will be
using drip irrigation. Parks Manager James Hubbard replied yes, especially
landscaped beds.
President Wollin questioned staff regarding if there are other appliances that will
need to be replaced at Colleyville Center. Manager Lothery replied there are other
appliances that staff would like to replace; however, the other items included in
the budget are being replaced because of functionality concerns.
Colleyville Economic
Development Corporation Minutes August 12, 2014
Director Taylor questioned staff regarding the line item for the L.D. Lockett Park
trailhead. Director Kelly answered it was simply a place holder in the budget, until
the decision was made to move forward. Manager Lothery added there is also
Park Land Dedication funds to fund the other portion of the project; therefore, this
is only the CEDC portion of the project.
President Wollin questioned staff regarding the L.D. Lockett Park improvements.
Manager Hubbard explained the project includes the tear down and abatement of
the asbestos of the current house structure, and the replacement of that structure
with an open air pavilion; restroom facilities for both men and women; and adult
and children fitness equipment; and a bike station.
Director Shields questioned staff regarding the total project cost. Manager
Hubbard replied a little over $500,000.
Director Kelly questioned staff regarding the curtain assembly that was used at the
Colleyville Center during an event. General Manager Jennifer Fadden replied the
curtain was rented for the Chamber annual event. She added there is no storage
room available at Colleyville Center.
Director Taylor questioned staff regarding if the southeast corner of the building is
being adequately used for storage. General Manager Jennifer Fadden replied it is
full. Manager Lothery added under the stage is also being used for storage.
Director Kelly stated it could be used and added as a great benefit to the events.
General Manager Jennifer Fadden replied staff would acquire the vendor
information, and encourage clients to use it. She stated the vendor may in turn
supply it at a discounted price to the clients.
President Woliin stated this was the last year in which the repayment for the inter-
fund loan from the Colleyville Center improvements was made.
Director Kelly stated the overall Colleyville Master Plan will be beneficial to the
Colleyville Center. He added Colleyville Center needs to be kept fresh and
updated in order to remain competitive in the market.
President Wollin stated from 2018-2019 the debt service and coverage goes down
about $250,000. She further questioned staff regarding what would be eliminated
at that point. Manager Lothery stated that is the declining debt, but this is
something that would be corrected in the spreadsheet.
Director Taylor questioned staff regarding if the inter-fund loan is going to be paid
within this next fiscal year. Finance Manager Terry Leake replied yes.
Colleyville Economic
Development Corporation Minutes August 12, 2014
Director Taylor questioned staff regarding the amount that is funded from CEDC
for the Colleyville Center site master plan. General Manager Jennifer Fadden
replied $25,000 is funded for the pian.
3. ADJOURNMENT
There being no further business before the Board, Director Taylor moved to
adjourn, and Director Hart seconded the motion.
The motion to approve carried by the following vote:
Aye: 6— President Carol Wollin, Directors Tom Hart, David Kelly, Bradley
Shields, Mark Slosson, and Mike Taylor.
Absent: Director Mark Davidson
President Wollin adjourned the Board worksession at 8:30 p.m.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
26T" DAY OF AUGUST, 2014.
Minutes taken and prepared by;
Amy Shelley, TRMC
City Secretary