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PUBLIC NOTICE
HISTORICAL PRESERVATION COMMITTEE
MEETING AGENDA
MARCH 12, 2002
7:00 p.m.
CITY HALL ANNEX
EAST WING CONFERENCE ROOM
I. Call to Order and Welcome
II. Approval of Minutes of February 12, 2002
III. Committee and Staff Reports
a. Webb House Restoration Project
IV. Approval of John Allison Smith Local Historical Marker Application
V. Local Historical Marker Applications Update
a. Dairy families - Ed Havran
b. First Fire Hall - Joe Duepree
c. Eudaly House - Donita Wiggins
VI. Historical Marker Updates
a. Streets
b. Creeks
VII. Discussion and Consideration of Relocation of State Historical Marker for
Dr. Colley currently located at Colleyville City Hall
VIII. Discussion and Consideration of 501 c 3 Non-Profit Organization
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575
Historical Preservation Committee Agenda
March 12,2002
IX. Committee Members Update for Items of Interest
X. Other Items Not On The Agenda
XI. Adjourn
I certify that this notice was posted on the bulletin board at City Hall, Friday, March
8, 2001, at 4:30 p.m.
.
0~9-:J~
Cynthia Singleton, TRMC
City Secretary
COLLEYVILLE HISTORICAL PRESERV A nON COMMITTEE
MINUTES - February 12,2001
I. Call To Order - The meeting of the Colleyville Historical Preservation
Committee was called to order at 7:00 p.m.
Roll Call - Members present: Gerald Hartman, Jr., Donita Wiggins, Sammie
Bolling, Lila Coley, Ed Havran, Chairman Joe Deupree, Shirley Schollmeyer, and Mike
Patterson. Members absent: Dwight Packer. Also present were Deputy City Manager
Dianne McWethy and Colleyville Parks and Recreation Manager Monica Walsh.
II. Approval of Minutes of the December 11, 2001 Meeting - A motion was made
by Mike Patterson, second by Lila Coley, to approve the minutes of the meeting of
December 11,2001, with the following amendment;
Item IV. last paragraph, to read, "Ed Havran suggested that a marker honoring local dairy
families be placed in the Town Center Project between Colleyville Blvd. and Bluebonnet
Dr."
III. Committee and Staff Reports
a. Webb House Restoration Project - Parks and Recreation Manager Monica
Walsh reported that bids on the Webb House restoration project were opened on February
12. Three (3) companies bid on the project, which ranged from $288,439 to $489,000.
The original cost estimate on the house was $257,000, which does not include the Park.
An application was also submitted to the Colleyville Woman's Club for a $50,000 grant.
Staff will meet February 13 with the consultant Weldon Nash, who prepared the bid
documents, to confirm accuracies of the bids. The City currently has approximately only
$250,000 for the Webb House Project and will need to find additional funding. The bid
information, if on schedule, will be presented to the City Council March 19.
IV. Local Historical Marker Dedication
a. Ceremony for the Dr. Colley Historical Marker - Deputy City Manager Dianne
McWethy reported that the dedication ceremony for the Dr. Colley marker would be held
March 1,2002, 10:00 a.m., at Bransford Elementary School.
Mike Patterson reported that the he has been asked if we can move the historical marker
that is now in front of City Hall, to a site on Bransford Rd. west of the Bransford
Elementary School. Staff will research the information needed to accomplish this.
V. Discussion and Consideration of Local Historical Marker Applications -
Mike Patterson presented the application for the Goldsmith marker to be placed in Riley
Cemetery. Discussion and consideration of approval of the application will be placed on
the next meeting agenda. Upon approval, it will be presented to the City Council. Mike
has also completed illustrations for the Pleasant Run School Reunion logo and the Civil
War marker, containing the names of 99 soldiers from Colleyville that will be placed in
the Villages at Colleyville project. He also suggested that the committee research the
history of, and consider markers for, Colleyville streets named for early settlers of
Colleyville.
The committee will also consider completing an application for markers to be placed at
the major creeks named for families in Colleyville.
Mike also reported that the cemetery marker has been repaired, repainted, and replaced in
Riley Cemetery.
VI. Discussion and Consideration of 501 (c) 3 Non-Profit Organization - Shirley
Schollmeyer reported that according to her research to form a non-profit organization, we
would need a name, purpose, source of funding, board of directors, and a mission
statement. Chairman Joe Deupree suggested that she prepare the paperwork for the
committee to proceed with the creation of a 501 (c) 3. Deputy City Manager Dianne
McWethy will research the information needed for the committee to proceed.
VII. Committee Members Update For Items of Interest - Mike Patterson suggested
that the committee might consider researching and placing markers for Prehistoric Indians
that were in the area. Artifacts that date from 2000 to 8000 B.C. have been recovered in
different areas of Colleyville.
VIII. Other Items Not On The Agenda - Ed Havran invited members of the
committee to attend the Senior Education Program at Tarrant County College on
Tuesday, March 5, at 1 :00 p.m.
The speaker will be committee member Lila Coley. The topic is "There Really Was a
Colley and is a Coley in Colleyville".
IX. Adjourn - A motion to adjourn was made by Lila Coley, second by Mike
Patterson. Motion approved. The meeting was adjourned at 8:35 p.m.
The next regular meeting of the Colleyville Historical Preservation Committee will be
March 12,2002, at 7:00 p.m.
MEMORANDUM
TO: Historical Preservation Committee
FROM: Dianne McWethy, Deputy City Manager
DATE: March 8, 2002
SUBJECT: Webb House Rehabilitation
As per the attached staff briefing on March 18, 2002, the Parks and Recreation
Advisory Board will consider approval of the use of Parkland Dedication Fund
monies in the amount of $98,584 to provide the funding shortfall for the
rehabilitation of the Webb House.
Monica Sue Walsh, Parks and Recreation Manager, will be at the meeting to
provide an overview of the project and answer questions of the committee.
Attachment:
Parks and Recreation Advisory Board Staff Briefing - Webb House Rehabilitation
CITY OF COLLEYVILLE
PARKS AND RECREA TION
Meeting
3/4/02
Agenda #
6
Department: Parks and Recreation
Subject: Discussion and Consideration of Webb House Funding
Since the mid-90's the City has worked with the Bransford Park Committee to develop
a Master Plan. In September 1999, City Council approved the Bransford Park Master
Plan. During the Fall 2000, the Bransford Park Planning Committee developed the
Rehabilitation Master Plan for the Webb House at Bransford Park. In July 2001, City
Council approved the plan. Construction documents were developed so the project
could be let for bid.
Bid Analysis
In mid-January, staff advertised for the rehabilitation of the Webb House. A total of
three (3) bids were received in mid-February ranging from the lowest bid of $288,439
to the highest of $489,000. The bid included five (5) alternatives that could be
deducted from the base bid, if needed. (See attached)
Fundinq Issues
In addition to the bid price of $288,439 this project also includes contract administration
($12,900), a twelve percent contingency ($34,613) and grading, testing, sidewalk,
parking lot materials ($13,475) for a total cost of $349,427. On the basis of the total
project costs, the current shortfall is $98,584.
D Information Only
D Procedural Change
C8J Possible City Council Policy
Recommendation
ACTION TO BE TAKEN
D Discussion Only
Page Lor g
Discussion and Consideration of Webb House Funding
March 4, 2002
Page 2 of 2
Funding Shortfall
$288,439
$ 34,613
$ 12,900
$ 13.475
$349.427
$250,843
$ 98,584
Talent Restoration Co.
Contingency (12%)
Contract Administration
Miscellaneous
Total Project Cost
Funding Allocation
Recommendation
Staff recommends using Park Land Dedication Fund monies in an amount not to exceed
$98,584 to fund the shortfall.
Attachments:
Webb House Rehabilitation cost estimates
Bid Analysis Comparisons
Park Land Dedication Fund
Colleyville Economic Development Capital Improvement Program (CEDCCIP)
WEBB HOUSE - BRANSFORD PARK
PRELIMINARY BUDGET
HLM DESIGN, INC.
1.00 GENERAL
1.1 BASIC REHABIUTA TION APPROACH
A. No construction cost.
2.00 SITE WORK $ 9,700.00
2.1 SITE DEMOUTION $ 300.00
A. Sidewalks: $ 300.00
2.2 SITE IMPROVEMENTS: $ 9,400.00
A. Site Grading: $ 800.00
B. Termite: $ 600.00
C. Picket Fence: $ 5,000.00
D. Walkways: $ 3,000.00
3.00 SCOPE OF STRUCTURAL WORK: $ 28,600.00
3.1 FOUNDATION: $ 25,100.00
A. Relocate Structure Off Foundation: $ 8,800.00
Add Piers with Decorative Stone: $11,000.00
B. Masonry Flues: $ 3,800.00
Concrete Footings: $ 1,500.00
3.2 FLOOR STRUCTIJRE: $ 3,500.00
A. Floor Structure: $ 3,500.00
4.00 SCOPE OF EXTERIOR REHABILITATION: $ 68,900.00
4.1 SELECTIVE DEMOUTION - EXTERIOR: $ 9,600.00
A. Remove Concrete Porch: $ 1,600.00
B. Remove Siding: $ 3,200.00
C. Remove Plywood: $ 400.00
D. Remove Roofing: $ 2,800.00
E. Remove Porch Enclosures: $ 1,200.00
F. Remove Electrical: $ 400.00
4.2
ROOF REHABIUTA TION:
A. Replace Shingles:
B. Gutters:
C. Flashing:
$ 12,300.00
$ 9,800.00
$ 2,100.00
$ 400.00
4.3
EXTERIOR WALL REHABILITATION:
A. Repair Siding:
B. Replace Siding:
C. Replace Siding (Porch):
D. Replace Trim:
E. Paint:
$ 21,700.00
$ 2,400.00
$ 1,500.00
$ 400.00
$ 1,400.00
$16,000.00
4.4 EXTERIOR WINDOW REHABILITATION: $ 8,800.00
A. Repair: $ 1,700.00
B. Reglaze: $ 1,500.00
C. Hardware: $ 900.00
D. Weatherstripping: $ 1,000.00
E. Replace Missing Windows: $ 1,600.00
F. Paint: $ 700.00
G. Restore Screens: $ 1,400.00
4.5 EXTERIOR DOOR REHABILlT A TION: $ 6,000.00
A. Door No. I: $ 1,600.00
B. Door No.2: $ 1,600.00
C. Door No.3: $ 1,400.00
D. Door No. 12: $ 1,400.00
4.6 EXTERIOR PORCH REHABILITATION: $ 10,500.00
A. Front Porch: $ 4,800.00
B. East Back Porch: $ 2,800.00
C. West Back Porch: $ 2,900.00
5.0 SCOPE OF INTERIOR REHABILITATION: $ 49,250.00
5.1 SELECTIVE DEMOUTION - INTERIOR: $ 2,800.00
A. East Porch: $ 300.00
B. Kitchen Cabinets: $ 400.00
C. Electrical: $ 500.00
D. Resilient Tile: $ I ,600.00
5.2 INTERIOR DOOR REHABILITATION: $ 6,600.00
A. Restore Doors: $ 2,100.00
B. Replace Missing Doors: $ 1,400.00
C. Windows: $ 1,400.00
D. Paint: $ 1,700.00
5.3 INTERIOR WALL AND CEIUNG REHABILITATION: $ 20,200.00
A. ReJIK)val of Nails: $ 1,700.00
B. Fill and Repair: $ 1,100.00
C. Replace Trim: $ 1,400.00
D. Paint: $ 16,000.00
5.4 IN1ERIOR FLOOR REHABILITATION: $ 10,800.00
A. Repair: $ 1,800.00
B. Restore: $9,000.00
5.5 INSULATION: $ 4,900.00
A. Floors: $ 2,100.00
B. Walls and Attic: $ 2,800.00
5.6 IN1ERIOR STAIR REHABILITATION: $ 1,850.00
A. Repair Treads: $ 450.00
B. Handrail : $ 500.00
C. Refinish: $ 900.00
2
5.7
BRICK FLUES:
A. Raise:
B. Repair:
C. Extend Thru Roof:
D. Plates:
E. Finish:
6.0
(See 3.!B)
$ 900.00
(See 3.1B)
$ 800.00
$ 400.00
MECHANICAL AND ELECTRICAL SYSTEMS:
6.1
HV AC SYSTEM:
A. HV AC Systems:
B. Access Doors:
C. Diffusers:
6.2
PLUMBING SYSTEM:
A. Water and Sanitary:
6.3
ELECTRICAL SYSTEM:
A. Electrica] Service:
B. Security System:
7.0
OTHER ISSUES:
A. Mechanical Room:
B. Stairway Previously Addressed:
C. ADA Wood Ramp Estimated:
ADA Door Revisions:
D. Toilet Facility:
SUBTOTAL:
]5% OVERHEAD AND PROFIT:
NOTE: NO SALES TAX ADDED:
$ 8.500.00
$ 1,200.00
$ 1,200.00
$ 4.500.00
$ 18,000.00
$ Il,OOO.OO
.0-
-0-
$ 6,300.00
$ 4,500.00
$12.000.00
*TOTAL FSTIMA TED REHABILITATION COST:
* Exclusive of planning and design fees
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$ 2,100.00
$ 10.900.00
$ 4,500.00
$ 29,000.00
$ 44,400.00
$ 22,800.00
$ 223,650.00
$ 33,548.00
-0-
$ 257,198.00
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FINANCIAL STATUS OF PARKLAND DBJICATION FUND AT 1-31-2002
TOTAL RB/ENUES
$875,853.96
TOTAL INTEREST INCOME REC'D
$106,061.61
LESS EXPENSES
KIDSV ILLE DONA TION
LANDSCAPING NATURE CENTER
NA TURE CENTER TREES
KIMSEY PARK APPRAISALS
CITY PARK SOD
TFWD KIMSEY PARK GRANT
COTTONBR T TRAIL I
COTTONBR T TRAIL ROW ACQUISITION
$1,000.00
$1,169.07
$1,035.00
$4,700.00
$72,881.20
$8,800.00
$27.655.05
$32,322.97
TOTAL EXPENSES
$149,563.29
LESS ENCUMBERANCES:
COTTONBRTTRAIL I
COTTONBR T TRAIL II
COTTONBR T TRAIL ROW ACQUISITION
COTTONBR T TRAIL III
$184,360.95
$76.298.00
$2,677.03
$185,297.00
TOTAL ENCUMBERANCES
$448,632.98
TOTAL AVAILABLE AT 1-31-2002
$383,719.30
COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION
ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2001 . FY 2006
EXHIBIT A
~
:Al YEAR
PROJECTED
2001
2002
2003
2004
2005
2006
BEGINNING FUNO BALANCE
$1,091,438
$824,017
$491,469
$304,534
$362,320
$400.016
PROJECTED 1/2 CENT SALES TAX REVENUE $850,000 $871.250 $897,388 $924.309 $952.038 $980,600
INTEREST INCOME $43,658 $28.841 $17,201 $10.659 $21.739 $24.001
USE OF FUND BALANCE $508,181 $572.744 $0 $0 $0 $0
REMAINING FY 97 BOND PROCEEDS" $0 $422,915 $0 $0 $0 $0
TOTAL REVENUES $1.401,839 $1,895.750 $914,589 $934.968 $973,778 $1.004,601
OPERATING
ADMINISTRATIVE $7.400 $7.400 $7.400 $7,400 $7,400 $7.400
1997 DEBT SERVICE & 1.4 TIMES COVERAGE $678,206 $677,018 $668,093 $666,044 $665.606 $666.306
2000 DEBT SERVICE & 1.4 TIMES COVERAGE $164.455 $163,667 $176.267 $174,517 $179.549 $177,360
CAPITAL,
"'NSFORD PARK RESTORATION $14.940 $240,060 $0 $0 $0 $0
"-
CITY ENTRANCE MARKERS $0 $0 $0 $50.000 $0 $0
COMMUNITY CENTER STARTUP $0 $0 $0 $0 $0 $0
KIMZEY PARK DEVELOPMENT $427,618 $0 $0 $0 $0 $0
LIBRARY STARTUP" $0 $500.000 $0 $0 $0 $0
MC PHERSON LAND PARK PLAN $0 $0 $0 $125,000 $0 $0
PARK PARK lAND PURCHASE $0 $0 $0 $0 $325,000 $500.000
PLEASANT RUN PARK $3,950 $205.965 $0 $0 $0 $0
SCHOOUSOCCER FIELD PARK LAND NOTE $105,270 $101.640 $98.010 $94,380 $0 $0
TRAilS GRANT MATCH $0 $0 $393,000 $0 $0 $0
TOTAL EXPENDITURES $1.401,839 $1,895.750 $1,342,770 $1.117,341 $1.177,555 $1.351.067
EXCESS REVENUES OVER EXPENDITURES $0 $0 ($428,181 ) ($182,374) ($203,777) ($346.466)
ADD BACK.4 TIMES BOND COVERAGE RATIO $240.760 $240,196 $241,246 $240.160 $241,473 $241.048
,-
I:.NDlNG FUND BALANCE $824,017 $491.469 $304.534 $362,320 $400,016 $294.597
ASSUMPTIONS, 3% SALES TAX REVENUE INCREASE IN FY 2003 . FY 2006
. THE REMAINING 1997 BOND PROCEEDS ($422,915) ARE ALLOCATED TO
LIBRARY START. UP ($300,000. FY 2002). AND PLEASANT RUN PARK($122,915. FY 2001/2002)
----.- ~-~~-- -~~-- ,,---~
Memorandum
TO: Historical Preservation Committee
FROM: Dianne McWethy, Deputy City Manager
DATE: March 7, 2002
SUBJECT: Approval of John Allison Smith Local Historical Marker Application
At the February 12, 2002, Historical Preservation Committee meeting, Mike
Patterson presented the John Allison Smith Local Historical Marker Application
for consideration.
The committee is requested to consider approval of this application. Upon
approval of the committee, this item will be presented to the City Council for
consideration.
Attachment: Local Historical Marker Application