HomeMy WebLinkAboutPark Land Dedication Committee-Minutes-4/29/2014
City of Colleyville Page 1
City of Colleyville
Park Land Dedication
Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, April 29, 2014
6:30 p.m.
Colleyville Public Library
110 Main Street - 2nd Floor
1. CALL TO ORDER
Assistant City Manager/Chief Financial Officer Terry Leake called the meeting of
the Park Land Dedication Committee to order at 6:38 p.m.
Roll Call
Present: Leti Carson, Carel Tornes, Suzanne Hughes. Staff present: Assistant City
Manager/Chief Financial Officer Terry Leake, Interim Parks Superintendent Chris
Haworth, and Administrative Assistant Kathy Moore.
Absent: David Wheelwright
2. APPROVAL OF MINUTES
September 14, 2009
A motion was made by Carel Tornes and seconded by Leti Carson to approve the
September 14, 2009 meeting minutes as presented. The motion carried with a
unanimous vote.
3. REGULAR AGENDA ITEMS
3a Approval of the new bylaws for the Park Land Dedication Committee
Assistant City Manager/Chief Financial Officer Terry Leake informed the Committee
that there are no formal bylaws in place for the Committee, however Ordinance O-
98-1129 provides procedures for the Park Land Dedication Committee.
Leake noted that in order to standardize all board, commission and committee
bylaws the City Secretary’s office has requested that each group update their
bylaws into a new uniformed template. Therefore, staff has incorporated the
procedures called out in Ordinance O-98-1129 into the new format and bring them
forward for approval.
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A motion was made by Carel Tornes and seconded by Suzanne Hughes to approve
the new bylaws for the Park Land Dedication Committee as presented. The motion
carried with a unanimous vote.
3b Discussion and consideration of approving the use of Park Land Dedication
Fund monies for the Pleasant Run Soccer field improvements
Assistant City Manager Terry Leake gave a brief history on the Pleasant Run
Soccer Complex, noting that it was built in 1994 with the original fencing and
irrigation still in place. She stated that both items have been identified as capital
items for replacement with an estimated cost of $25,000 for the fencing and
$100,000 for the irrigation.
She continued, stating that another item identified as a need in the 2011 Parks,
Recreation and Open Space Master Plan was additional playgrounds. Leake noted
that there is no playground at the complex and due to the consistent number of
patrons using the site, staff recommends the placement of a playground. The
estimated cost for the playground is $75,000.
Leake stated that staff is requesting approval from the Park Land Dedication
Committee to use $200,000 from the Park Land Dedication Fees to fund the
improvements at the Pleasant Run Soccer Complex. Leake noted that currently the
unallocated fund balance was $1,411,543.
There was discussion concerning the timeline for proposed improvements. Terry
Leake stated that all of the fencing will be installed prior to the start of the Fall
soccer season, along with irrigation on the North side of the competition fields.
Additionally, it was noted that irrigation improvements to the South end of the
competition fields will be completed between the Fall and Spring seasons.
Discussions continued with concerns on the placement of the playground, and
safety issues. Terry stated that presently there was no timeline established for the
installation of the playground; however staff will be researching the type of
equipment and the appropriate placement once approved by Council
Leti Carson made a motion to approve the use of $200,000 from the Park Land
Dedication fees for improvements to the Pleasant Run Soccer Complex. Suzanne
Hughes seconded the motion. The motion carried with a unanimous vote.
4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen’s comments/presentations regarding items not on the
agenda.
5. ADJOURNMENT
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Suzanne Hughes moved to adjourn the meeting, and Leti Carson seconded the
motion. The meeting of the Park Land Dedication Committee was adjourned at
7:00 p.m.
APPROVED BY A VOTE OF 3 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
28th DAY OF July, 2014.
Minutes taken and prepared by:
Kathy Moore
Administrative Secretary