Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-4/7/2014 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 7, 2014 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER Chairperson Michelle McGarry called the meeting of the Parks and Recreation Advisory Board to order on April 7, 2014 at 6:00 p.m. ROLL CALL Present: Chairperson Michelle McGarry, Board Members Carel Tornes, Charles Bethards, David Hays, Leti Carson, Hillary Schwanbeck. City Staff: Assistant City Manager/Chief Financial Officer Terry Leake, Library and Recreation Director Mary Rodne, Interim Park Superintendent Chris Haworth, Recreation and City Events Manager Lisa Escobedo, Administrative Assistant Kathy Moore, and Aaron Babcock, Hidell and Associates. Absent: Board Member Suzanne Hughes and Ajit Purandare 2. APPROVAL OF MINUTES February 17, 2014 Board Member Carel Tornes moved to approve the February 17, 2014 meeting minutes as written. Leti Carson seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Review and Recommendation for the Longwood property designation Assistant City Manager/Chief Financial Officer Terry Leake gave a brief history of the Longwood property, stating that there are two parcels of land adjacent to SH26 which was donated by developers in the 1990’s. The two parcels of land were used in 1999 to obtain a matching grant from the Texas Parks and Wildlife Department for the development of Kimzey Park, however the parcels were never incorporated as part of Kimzey Park. Assistant City Manager Leake noted that the two parcels of land total 8.1 acres with 7.3 acres of the total acreage falling within the Federal Emergency Management Agency’s (FEMA) 100 year floodplain and is currently designated as Parks and Recreation Advisory Board Minutes April 7, 2014 City of Colleyville Page 2 open space. Additionally, she stated that the Longwood property is much like the Colleyville Nature Center, as it remains in a natural state with natural trails and vegetation, along with the Little Bear Creek that runs through the property. Leake stated that City Council was looking for direction from the Parks and Recreation Advisory Board as to the designation of the Longwood property. She noted that the property does have limitations due to being located within the floodplain. She opened up the discussion to the Board members for their thoughts and questions. Charles Bethards questioned if the playground at the Nature Center was located within the floodplain. Assistant City Manager Leake stated that she did not believe it was at the time of construction, however, she noted that FEMA does periodically do updates to the floodplain areas. Additionally, she informed the Board members that any vertical construction within the floodplain would require a lengthy process through FEMA. The discussion continued concerning connectivity of the current trail to Kimzey Park and the Cotton Belt Trail. Carel Tornes questioned if there was a trailhead from Colleyville Boulevard to Kimzey Park. Terry Leake replied that there was no direct accessibility at this time. She did however state that the City is currently in the process of updating the Comprehensive Master Plan with Halff Associates who will be reviewing the existing trail system within the City. She noted that the Board could bring forward a recommendation to provide for long-term connectivity with the current trail to Kimzey Park and the Cotton Belt Trail. It was the consensus of the Board that the property should be left in its natural state, with cleanup of the property to make it more useable. Leti Carson brought forward safety concerns; discussion ensued. Charles Bethards made a motion to leave the parcels as open space; Carel Tornes added to the motion to include as part of Kimzey Park, with long-term trail connectivity to Kimzey Park and the Cotton Belt Trail. Leti Carson seconded the motion. Charles Bethards voiced concerns over more than one issue being addressed in the motion; he requested to withdraw the original motion and to create two separate motions in order to make the views of the Board more precise. The motion was withdrawn. Terry Leake informed Board members that open space and park land are two different definitions, she referred the group to their agenda attachment titled “Open Space and Park Land Information”. The Board reviewed and discussed the definitions and their differences. Parks and Recreation Advisory Board Minutes April 7, 2014 City of Colleyville Page 3 David Hays made a motion to incorporate the two Longwood property parcels into Kimzey Park as park land to remain as natural open space within Kimzey Park. Hillary Schwanbeck seconded the motion. The motion carried with a unanimous vote. Additionally, Carel Tornes made a motion to clean-up the natural trails to make safer for public use and requested that the long-term trail connectivity to Kimzey Park and the Cotton Belt Trail be reviewed during the Master Plan update. Charles Bethards seconded the motion. The motion carried with a unanimous vote. 3b Update and discussion of the LD Lockett Park/Cotton Belt Trail Head Enhancement project Aaron Babcock, Hidell and Associates presented the Board with an updated plan for the LD Lockett Park / Cotton Belt Trail Head Enhancement project based on the information collected from the public meeting and the recommendations of the Parks and Recreation Advisory Board. He stated that the updated plan contains the prioritized amenities and probable construction cost estimates. Babcock informed the Board that asbestos was found in the drywall and joint compound of the existing house, which will add approximately $10,000 to the deconstruction cost of the house. He noted that the current plan is to perform the asbestos remediation prior to the bidding process, which will make the demolition much easier. Additionally, he stated a tree survey will be conducted, whereas the City plans to keep the existing trees to help with shading. Babcock reviewed the existing amenities located at the park, along with the new proposed amenities and their cost. The layout of the new amenities was discussed, noting the existence of a well on the property which provides the City with the opportunity to use the well water to irrigate the park; plans are underway to have the well tested. Arron Babcock continued with a complete breakdown of proposed cost for each project segment, to include:  Site Work  Handicap Parking  Utilities  Landscape and Irrigation  Sidewalk Paving  Landscape Structures  Bike Repair Station  Water Station  Pavilion  Trail Signage  Monument Sign Parks and Recreation Advisory Board Minutes April 7, 2014 City of Colleyville Page 4  Children’s Playground  Adult Fitness Upon completion of the presentation, Babcock opened the floor for questions from the Board. Leti Carson questioned if the parking lot would have some type of lighting. Babcock replied that it would have minimal lighting, but it would not be your traditional parking lot lighting. Carel Tornes questioned what the total cost for the project would be once the cost of the asbestos abatement is filtered in. Babcock stated that it would be approximately $192,000; Terry Leake added that the current budget for the project is $206,000, noting that there is the possibility of an additional fund source through the Voluntary Park Fund that currently has around $500,000 in uncommitted funds. Leti Carson questioned if it would be cost prohibitive to perform the demolition of the LD Lockett house as a separate project and to possibly use a different funding source in order to have more available funds for the park. Terry Leake stated that the available funding sources and dollars would remain the same regardless. Additionally, she noted that $100,000 for the project was funded through the Colleyville Economic Development Corporation (CEDC); these funds would be used first because they have been earmarked for the current fiscal year, and the demolition will be the first phase of the project. Carel Tornes made a motion to move forward with the plans as presented by Aaron Babcock, Hidell and Associates to be presented to City Council in May. Charles Bethards seconded the motion. The motion carried with a unanimous vote. 3c Update on the Senior Center Project Library and Recreation Director Mary Rodne gave an update on the Senior Center Project Study, noting that Hidell and Associates and staff presented findings from the study and the Parks and Recreation Advisory Board’s recommendation to City Council at Pre Council on February 4, 2014. Council in return asked that staff and Hidell and Associates to review the project and re-present it with phasing options and associated costs. Aaron Babcock has worked with staff and is finalizing the presentation with the new phasing options, which will be presented to Council in May for review. 3d Approval of use of Park Land Dedication fees for Pleasant Run Soccer Field Improvements Terry Leake gave a brief history on the Pleasant Run Soccer Complex, noting that it was built in 1994 with the original fencing and irrigation still in place. She stated that Parks and Recreation Advisory Board Minutes April 7, 2014 City of Colleyville Page 5 both items have been identified as capital items for replacement with an estimated cost of $25,000 for the fencing and $100,000 for the irrigation. She continued, stating that another item identified as a need in the 2011 Parks, Recreation and Open Space Master Plan was additional playgrounds. Leake noted that there is no playground at the complex and due to the consistent number of patrons using the site, staff recommends the placement of a playground. The estimated cost for the playground is $75,000. A lengthy discussion continued with details as to the scheduling of improvements, the areas affected, and other possible uses for available funds. Leake noted that currently the unallocated fund balance was $1,411,543. Terry Leake stated that staff is requesting approval from the Parks and Recreation Advisory Board to present a request for approval of the Park Land Dedication Committee, and subsequent City Council approval to use $200,000 from the Park Land Dedication Fees to fund the improvements at the Pleasant Run Soccer Complex. Charles Bethards made a motion to move forward with the request to use $200,000 from the Park Land Dedication fees for improvements to the Pleasant Run Soccer Complex. Leti Carson seconded the motion. The motion carried with a unanimous vote. 3e Discussion of items for future agendas Carel Tornes suggested that a topic for discussion in the future should be Pets and leash regulations within the parks to include installation of signage; and the possibility of a Dog Park. Leti Carson suggested the addition of trail signage and review of signage, along with general park safety issues. David Hays requested that batting cages for girls’ softball be discussed in the future. 4. REPORTS 4a Recreation, Athletics, Tennis and Senior Reports Lisa Escobedo, Recreation and City Events Manager updated the Board on Recreation, Athletics, Tennis and the Senior Center activities for the months of February and March. Noted highlights for the Recreation Department included Jedi Lego spring break camps, which offered an introduction to engineering skills. Additionally, the Parks and Recreation Advisory Board Minutes April 7, 2014 City of Colleyville Page 6 spring volleyball league had 252 participants, with 15 teams in Division 1 and 11 teams in Division 2. Lisa informed the Board that new programs offered for the spring included Girls on the Run, a program that combines running and positive self-esteem; and a Get Fit! Boot Camp for adults at City Park. Escobedo stated that the Mid-Cities Tennis Tournament was held on March 15 with 93 participants, and Spring Tennis leagues are underway with 14 teams playing out of Colleyville, generating $4,194 in revenue. The Senior Center is offering their annual AARP Free Tax-Aide on Tuesdays, February 4 through April 15 with 138 patrons thus far. Additionally, their annual Senior Prom was held on February 21 at Compass Christian Church. Escobedo noted that the prom is offered by the Colleyville Senior Center in conjunction with a Leadership Class from Colleyville Heritage High School. 4b Parks Capital Improvement and Operations Status Report Chris Haworth, Acting Parks Superintendent updated the Board on Capital Improvement Projects including Pleasant Run Trail, LD Lockett Park, and the Webb House Trail. Haworth reported on miscellaneous projects performed by the Parks Department, which included infield renovations and laser grading on baseball fields at City Park; a community project with Crown of Life Lutheran Church for cleanup at the Colleyville Nature Center; installation of an information board at the City Park pavilion; and cleanup of the creek channel at the Colleyville Nature Center. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA It was agreed by all Board members that due to the July fourth holiday the next regularly scheduled meeting would be moved to July 14, 2014. There were no additional citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Carel Tornes and seconded by Leti Carson to adjourn the meeting. The motion carried with a unanimous vote. The meeting of the Parks and Recreation Advisory Board was adjourned at 7:33 p.m. Parks and Recreation Advisory Board Minutes April 7, 2014 City of Colleyville Page 7 APPROVED BY A VOTE OF 5 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 28th DAY OF July, 2014. Minutes taken and prepared by: Kathy Moore Administrative Secretary