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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-1/6/2014 City of Colleyville Page 1 City of Colleyville Senior Center Advisory Committee and Parks and Recreation Advisory Board Joint Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, January 6, 2014 6:00 p.m. Senior Center 2512 Glade Road 1. CALL TO ORDER Suzanne Hughes Chairperson for the Parks and Recreation Advisory Board called the Joint Worksession to order on January 6, 2014 at 6:01 p.m. ROLL CALL Present: Chairperson Suzanne Hughes, Board members Charles Bethards, Leti Carson, Carel Tornes, Michelle McGarry and Ajit Purandar Absent: Board Member David Hays and Hillary Schwanbeck Debra Minea Chairperson for the Senior Center Advisory Committee called the Joint Worksession to order on January 6, 2014 at 6:01 p.m. ROLL CALL Present: Chairperson Debra Minea, Committee members Donna Bertram, Anna King, Molly Skinner, Heath Dowell, Denise LaPosta Absent: Charna Gray City Staff Present: City Manager Jennifer Fadden, Assistant City Manager/Chief Financial Officer Terry Leake, Park Superintendent Tim Hightshoe, Recreation and Special Events Manager Lisa Escobedo, Recreation Specialist Cody Ashton, Recreation Specialist Lisa Raetzman and Administrative Assistant Kathy Moore; Aaron Babcock- Hidell Associates Architects Citizens Present: Beth Wasson 2. PRESENTATION AND DISCUSSION 2a. Presentation of the Senior Center Project Study Assistant City Manager/Chief Financial Officer Terry Leake introduced herself to the Senior Center Advisory Committee and Parks and Recreation Advisory Board Joint Worksession Minutes January 6, 2014 City of Colleyville Page 2 Board and Committee members, she thanked everyone for coming to the presentation of the Senior Center Project study. Leake introduced Recreation and Special Events Manager Lisa Escobedo who reported background information on the project. Escobedo stated that the 2011 Parks, Recreation and Open Space Master Plan was adopted in 2001, which recommended a study be done to evaluate the usage of the Colleyville Senior Center. Hidell Associates Architects were hired in April 2013 to perform a comprehensive study of the existing facility. Hidell performed an analysis of the existing facility and toured other area facilities; this information was presented in a public focus group session in June 2013. Additionally, the City performed a public survey in August 2013, results combined with the focus group information was used to establish goals for future program development, and to identify potential service models and standards. Hidell worked with staff to develop several reorganization options. Lisa introduced Aaron Babcock of Hidell Associates Architects who presented the results of the study. Aaron Babcock moved forward with the presentation as follows: Assess Needs  Who are Colleyville Residents  City of Colleyville Demographics  Peer Cities-How We Compare  Peer Cities Demographics  What Programming does Colleyville Offer  Enrichment Programs  Peer Cities Programs-How We Compare  Programming Categories  Peer Cities Enrichment Programs  Peer Cities Fitness Programs  Peer Cities Hours of Operation  What is the Existing Facilities Configuration  Existing Facility Configuration  How is the Existing Building Used  How does that Compare to Other Facility Spaces  Types of Spaces Fitness Group Activities Social  What are the National Trends  What Colleyville Citizens have Said  Focus Group and Survey Results Senior Center Advisory Committee and Parks and Recreation Advisory Board Joint Worksession Minutes January 6, 2014 City of Colleyville Page 3 Develop a Plan/Implement  Plan Option 1 – Preferred Option (Staff) Cost Summary Programming Construction Phasing Plan  Plan Option 2 – Alternate Option Cost Summary Programming Construction Phasing Plan  Open Space Master Plan - Outdoor Programming Aaron Babcock concluded his presentation and opened the meeting for questions. Discussion ensued with questions and concerns over various items, to include:  Why the preference of Option 1  The Location of the Kitchen  Future tie-in to the Park Property behind the Center  Parking  Restroom locations  No Restrooms in Active Room Corridor  Hours of Operation  Facility Name  Outdoor Programming for Property behind the Center  Programming  Capacity seating for the Flex Space After lengthy discussion, the Board and Committee members agreed to recommend Option 1 for City Council review at the Pre Council meeting on February 4, 2014, noting that the lack of restroom facilities in the activity room corridor was a concern and they would like that to be reviewed. Terry Leake informed the Board and Committee members that if they would like to attend the Pre Council meeting it would be held on February 4 and staff would email a reminder notice for those who are interested. 2b. Discussion and Consideration of an additional meeting date for the Parks and Recreation Advisory Board Terry Leake stated that this evening’s joint worksession was in lieu of the Parks and Recreation Advisory Board’s regular meeting. Staff request that the Board schedule another meeting in February to conduct business. Board members agreed to meet on February 17. 3. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE Senior Center Advisory Committee and Parks and Recreation Advisory Board Joint Worksession Minutes January 6, 2014 City of Colleyville Page 4 AGENDA There were no citizen comments/presentations regarding items not on the agenda. 4. ADJOURNMENT Suzanne Hughes moved to adjourn the joint worksession at 7:40 p.m. Carel Tornes seconded the motion. Debra Minea stated that the joint worksession would replace the regularly scheduled January meeting for the Senior Center Advisory Committee; she moved to adjourn the meeting at 7:40 p.m. Molly Skinner seconded the motion. The motions carried with a unanimous vote. PARKS AND RECREATION ADVISORY BOARD APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17TH DAY OF FEBRUARY 2014. SENIOR CENTER ADVISORY COMMITTEE APPROVED BY A VOTE OF 4 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17th DAY OF July 2014. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant