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HomeMy WebLinkAboutCity Council-Minutes-6/30/2014 City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, June 30, 2014 6:00 p.m. City Council Chambers Third Floor, City Hall 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Discussion of the Glade Road Project 2b Discussion of the SH26/Colleyville Boulevard Reconstruction Project 3. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect 4. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 27, 2014 by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, June 30, 2014 Council Chambers Mayor David Kelly called the Colleyville City Council Worksession to order on June 30, 2014, at 6:03 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Communications and Marketing Director Mona Gandy, and City Secretary Amy Shelley. 2. PRESENTATION AND DISCUSSION 2a Discussion of the Glade Road Project Mayor Kelly suggested City Council consider an option, in which consensus has already been reached: Section 2, from Bransford Road to Thompson Terrace, including a new roundabout at Bransford Road and Glade Road; and Section 3A, from Thompson Terrace to Manning Drive, including a new roundabout at Riverwalk Drive; the realignment of Bedford Road; and the lowering of Bluebonnet Drive at Glade Road to improve the site distance, be approved. He added that the balance of Glade Road would then be put back into the road evaluation system for analysis as to what may be best to address the needs at different places in the roadway. He stated those options may include a mill and overlay, reclamation, or reconstruction, depending on the warranted needs of the roadway. He stated outside of Section 2 and 3A, the only thing addressed would be the roadway itself, without any other enhancements or features. Councilmember Wollin stated she concurred with Mayor Kelly’s suggestions, especially after she visited with residents. She stated she has not received any common ground for the remaining sections of Glade Road. She added she would like the people, who are concerned, to further discuss the needs of Glade Road. Mayor Kelly stated there are sections of Glade Road that are in good shape; however, there are some sections that are not. Councilmember Wollin stated she is willing to dive into the details, section by section, to do what is best for Glade Road. Mayor Kelly stated the major concern to fix is traffic mobility. City of Colleyville Page 1 City Council Worksession Minutes June 30, 2014 Councilmember Short stated the primary objectives will be addressed with the Bransford Road and Bluebonnet Drive intersections; therefore, he stated being in favor of moving forward with Mayor Kelly’s suggestion. Mayor Pro Tem Taylor stated being a believer in paying as you go, and stated he would rather have more of a consensus with the community regarding Glade Road. He stated being in favor of Mayor Kelly’s suggestion, especially since he is not sold on the reclamation cost. He stated he does not like having a community divided, especially given what has been accomplished with economic development. He stated he believes this option will correct the bottlenecking of traffic. Mayor Kelly stated City Council’s part of government is to increase the citizen’s quality of life. He stated there has been great discussion with this project. Councilmember Putnam questioned Mayor Kelly if there was anything different that was not advanced from the previous worksession, since he thought those sections had been decided. Mayor Kelly replied the scope of the Glade Road project would only be Sections 2 and 3A, instead of the entire roadway. He added the remaining sections would then go into the street system to determine how to address any issues. Councilmember Putnam concurred, and stated it does not mean the conversation relative to the balance of Glade Road has to end, it just means that those residents that will be impacted, are brought further into the discussion. Mayor Kelly concurred, and stated this will let us get back to improving the quality of life. Councilmember Putnam concurred. Councilmember Hart concurred. He added it is a start in the project that needs to be done. He stated he believes this process, and this study, has worked. Councilmember Mogged stated he would support the suggestion. He stated the biggest benefit will be achieved with Sections 2 and 3A. He stated he does not want to lose site of the fact that parts of the roadway are crumbling. He stated this is something we can move forward with and the community can come together on. Public Works Director Bob Lowry provided an update to this item and briefed the City Council. Mayor Pro Tem Taylor questioned staff regarding if the $3 million full depth reclamation includes an engineered reclamation. Director Lowry replied yes. Councilmember Putnam questioned staff regarding if anything would prevent the eight foot sidewalk enhancement on the south side with the full depth reclamation. Director Lowry replied no; however, there are some trees impacted, as well as City of Colleyville Page 2 City Council Worksession Minutes June 30, 2014 some drainage improvements, which would be necessary in the bar ditch areas. He added some parcels may require a sidewalk easement, or right-of-way acquisition would be required. Mayor Kelly questioned staff regarding if the two inch mill and overlay would be a general fund expense. Director Lowry replied yes, since no improvements to the roadway are made; however, a four inch mill and overlay would be eligible for TIF funding. Councilmember Mogged stated some of those TIF partners have facilities along this roadway, which would benefit from it. City Manager Jennifer Fadden stated there will be an item on the next City Council agenda for a design contract for Sections 2 and 3A, which would then put the construction for the Bransford Road roundabout at the beginning of next summer. Director Lowry explained the plans would then be ready for the February and March timeframe, which would allow the award to be bid in the first part of May, so that the contractor could mobilize and turn dirt the day after school ends for summer. He added it will really depend on the contractor, and the roundabout could then be open within three to five months. Mayor Kelly questioned staff regarding if a timeline could be outlined in the contract. Director Lowry stated those specifications can be done up to a point, maybe with incentives. He stated offering incentives for early completion could speed up the timeline. Mayor Kelly stated he wants the contractor to be sure they understand the start time of the project. Director Lowry explained there would be a pre bid meeting to explain the timeline for this project with the contractor. City Manager Jennifer Fadden stated it is relevant to know that the Bluebonnet Drive intersection at Glade Road, will need to be closed for a period of time. Director Lowry stated local access would be given to those residents; however, the traffic will be detoured while the hill is being lowered. Mayor Kelly stated there will be a little bit of pain for a shorter period of time. Director Lowry explained the possible detours, and stated both roundabouts will not be under construction at the same time. He added this is more for the construction phasing, and he stated he would not want to commit to anything until the contractor is on board to make those decisions. Mayor Kelly questioned staff regarding if this will be done as one contract. Director Lowry replied with one contract there is generally a better price, since mobilization happens once. City of Colleyville Page 3 City Council Worksession Minutes June 30, 2014 Mayor Pro Tem Taylor questioned staff regarding the culverts along Glade Road, do those need to be cleaned out? Director Lowry replied the driveway culverts are on private property; however, there are some, which are City owned underneath the roadway. He stated he will look at the entire corridor to ensure the drainage system works properly. Mayor Pro Tem Taylor questioned Mayor Kelly regarding if the resurfacing of Glade Road will be discussed at some time in the future. Mayor Kelly replied yes. 2b Discussion of the SH26/Colleyville Boulevard Reconstruction Project Mayor Pro Tem Taylor stated being concerned that more information has not been received on the pass-through. Mayor Kelly stated there will be more information given before August. Mayor Pro Tem Taylor stated being concerned about the Tinker Road intersection and the how this project will be funded. Mayor Kelly suggested the partners may need to make some calls, since they have a vested interest. He stated this may help for some to realize the seriousness of this project and what needs to be done. Director Lowry stated the contractor will be working on the intersection at Pool and Brumlow this Friday, with some significant restrictions relative to the lane directions. He stated the contractor is trying to be aggressive in getting it completed. Councilmember Short questioned staff regarding if the traffic switch, to the new lanes, is still projected to happen on July 18. Director Lowry replied yes. 3. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect This item was not needed. 4. ADJOURNMENT There being no further business before the City Council, Mayor Kelly adjourned the City Council Worksession at 6:50 p.m. City of Colleyville Page 4 City Council Worksession Minutes June 30, 2014 APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 15TH DAY OF JULY 2014. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 5