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HomeMy WebLinkAboutCity Council-Minutes-8/19/2003 MINUTES OF THE COLLEYVILLE CITY COUNCIL MEETING The Pre-Council meeting of the Colleyville City Council was called to order by Mayor Hocutt on August 19, 2003, at 5:18 p.m. ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler, Jon Ayers and Mayor Pro Tem Tigue were present. Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Police Chief John Young, Fire Chief Mike Johnston, Finance Director Terry Leake, Public Works Director Keith Fisher, Community Development Director Barry LeBaron, Community Development Manager Clayton Husband, Parks and Recreation Manager Monica Walsh, Communications Manager Dixie Cawthorne, Assistant to the City Manager Cindy Martin and City Secretary Cynthia Singleton were also present. PC-1. Discussion of community wide sample telephone survey results Community Development Director Barry LeBaron provided an overview of the telephone survey results. PC-2. Discussion of consideration of possible dates and meeting format for the following items: 1) a Joint City Council and Grapevine Colleyville Independent School District (GCISD) Worksession; 2) a Senior Citizens Forum to discuss renovations or construction of a Senior Center; and 3) a Joint City Council and Parks and Recreation Advisory Board Worksession with representatives of the city co-sponsored youth sports associations There was general discussion regarding the format for a Senior Citizen's forum related to a Senior Center. It was determined that a Senior Citizen's Forum would be held October 4, 2003, 9 a.m. to 11 a.m., at the Colleyville Center. PC-3. Discussion of nominating candidates for the Tarrant Appraisal District Board of Directors There was no discussion related to this item. CITY COUNCIL MINUTES AUGUST 19, 2003 PC-4. Discussion of the August 19, 2003, City Council regular agenda items There was no discussion related to the regular agenda items. There being no further business, Mayor Hocutt declared the meeting adjourned at 6:15 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Hocutt on August 19, 2003, at 6:51 p.m. ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler, Jon Ayers and Mayor Pro Tem Ginny Tigue were present. Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Finance Director Terry Leake, Community Development Director Barry LeBaron, Public Works Director Keith Fisher, Community Development Manager Clayton Husband, Fire Chief Mike Johnston, Police Chief John Young, Parks and Recreation Manager Monica Walsh, Financial Analyst Collin Boothe, Communications Manager Dixie Cawthorne, Assistant to the City Manager Cindy Martin, City Attorney Ross Foster and City Secretary Cynthia Singleton were also present. Mayor Hocutt explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal, Section 551.072 - Property Acquisition, and Section 551.074 - Personnel. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:52 p.m. and reconvened at 7:55 p.m. The invocation was given by Dr. Gary Kindley of First United Methodist Church, after which Ross Foster led the Pledge of Allegiance. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.074 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Personnel - City Manager's Performance Evaluation Sec. 551.071 - 2 CITY COUNCIL MINUTES AUGUST 19, 2003 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Mayor Pro Tem Tigue and Councilman Hendler announced their attendance at the Transportation Summit in Irving, Texas. Councilman Skinner stated that he spoke at a local transportation conference, which provided information related to a rail link between Dallas and Fort Worth. Mayor Hocutt invited citizens to attend a Town Hall meeting with Congressman Burgess, Saturday, August 23, 2003, at 10 a.m. at the Colleyville Center. CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-03-2205- Consent Items: a. Approval of minutes of the regular City Council meeting of August 6, 2003 b. Approval of minutes of the City Council Worksession of July 30 and August 1 , 2003 c. Approval of the purchase of property/evidence equipment, in the amount of $2,566.79, from the Asset/Forfeiture Fund d. Approval of the purchase of two (2) Ford Crown Victoria police vehicles from Philpott Ford through the Tarrant County Joint Venture, in the amount of $40,993.50 and the purchase of a % ton truck through the Texas Local Government Statewide Purchasing Cooperative (BuyBoard), in the amount of $28,380.00 e. Approval of the Sneed Property Master Plan Mayor Hocutt opened the public hearing and read Resolution R-03-2205 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-03-2205. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None 3 CITY COUNCIL MINUTES AUGUST 19, 2003 Mayor Hocutt declared the motion carried. PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1411 - Approval of a Zoning Change from AG to CC1 on 0.50 acres located at 5313 Pleasant Run Road, Case Z-03-013 Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1411. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Community Development Director Barry LeBaron provided information related to zoning in the area. Councilman Ayers moved to approve Ordinance 0-03-1411. Councilman Hendler seconded the motion. Ayes: Council persons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 5. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1412 - Approval of an Amendment to Ordinance 0-02-1370 on Lot 1, Block 1, Highway 26 Industrial Addition, located at 6804 Colleyville Boulevard, Case Z-03-014 Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1412. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to approve Ordinance 0-03-1412. Mayor Pro Tem Tigue seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 4 CITY COUNCIL MINUTES AUGUST 19, 2003 6. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1413 - Consideration for adoption of an ordinance granting to Comcast Cable of Texas II, Inc., (formerly AT&T Broadband) a cable television franchise for construction, maintaining, operating and providing cable television service in the City of Colleyville Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1413. Mr. Joe Deupree, 5101 Montclair spoke regarding gross revenue and franchise fees. Mr. Clem Maddox, Director of Franchise and Government Affairs, Comcast Cable of Texas II, inc., was present to answer questions of the Council. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. There was general discussion regarding franchise fees. Deputy City Manager Dianne McWethy provided information related to an email from Mr. Jimmie Archie, Realty Capital Corporation, regarding cable access to the Village at Colleyville businesses. Discussion ensued regarding cable access to the Village at Colleyville. Councilman Ayers moved to table Ordinance 0-03-1413. Mayor Pro Tem Tigue seconded the motion. Councilman Ayers made a friendly amendment to table Ordinance 0-03-1413 until staff notifies Council to proceed. Mayor Pro Tem Tigue accepted amendment. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 7. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1414 - Approval of an amendment to the Colleyville Land Development Code, Section 1.15 Waiver and Appeals - Sign Board of Appeals, Case Z-03-016 5 CITY COUNCIL MINUTES AUGUST 19, 2003 Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1414. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the structure of the Zoning Board of Adjustment and Sign Board of Appeals. 8. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1415 - Approval of amending Ordinance 0-84-521, Chapter 2. Section 1, Subsection N (2) "Vicious Animals" adding subsections (c) and (d) and amending Subsection 0, paragraph (1) "Vaccination of Animals" Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1415. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. 9. READING AND PUBLIC HEARING - Resolution R-03-2206 - Consideration of appointments to the Historical Preservation Committee Mayor Hocutt opened the public hearing and read Resolution R-03-2206 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the resignation of a Historical Preservation Committee member and the appointment process. Mayor Pro Tem Tigue made a motion to delay the appointments and establish a new deadline for accepting applications. The motion died for lack of a second. Councilman Hendler moved to approve Resolution R-03-2206 appointing the five applicants to the Historical Preservation Committee. Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None 6 CITY COUNCIL MINUTES AUGUST 19, 2003 Mayor Hocutt declared the motion carried. 10. READING AND PUBLIC HEARING - Resolution R-03-2207 - Approval of a waiver of perimeter street improvement requirements for Lots 1 and 2, Block 1, Kamego Addition, located at 214 Glade Road, Case P-03-015 Mayor Hocutt opened the public hearing and read Resolution R-03-2207 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Skinner moved to deny Resolution R-03-2207. Councilman Ayers seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion denied. 11. READING AND PUBLIC HEARING - Resolution R-03-2208 - Approval of a Sign Variance for Ebby Halliday Realtors located at 4508 Colleyville Boulevard, Case G-03-025 Mayor Hocutt opened the public hearing and read Resolution R-03-2208 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mr. Ron Burgert, 4455 Sigma Road, Dallas, Texas, representing the applicant, provided information related to the request for the sign variance and was present to answer questions of the Council. Discussion ensued regarding sign placement, sign configuration and compliance with the proposed sign ordinance. Mr. Walt McNeil of City Signs, representing the applicant, spoke regarding the sign configuration. Councilman Ayers moved to approve Resolution R-03-2208 with the amendment to add to Sec 1. after the words "Exhibit 1 ": with the agreement of the applicant that the first multi tenant monument sign will be built to the same standards as set forth in Exhibit 1. 7 CITY COUNCIL MINUTES AUGUST 19, 2003 Mayor Pro Tem Tigue seconded the motion. Councilman Ayers withdrew the motion and Mayor Pro Tem Tigue withdrew the second. Councilman Ayers moved to approve Resolution R-03-2208 with the amendment to add to Sec 1. after the words "Exhibit 1": with the agreement that the proposed sign and the existing sign to be relocated are constructed with 18" brick columns. Mayor Pro Tem Tigue seconded the motion. Ayes: Councilpersons Skinner, Hendler, Ayers and Mayor Pro Tem Tigue Nays: Councilman Dolan Mayor Hocutt declared the motion carried. 12. READING AND PUBLIC HEARING - Resolution R-03-2209 - Public Hearing for consideration of Continuance of Ordinance 0-00-1235 "Curfew Hours For Minors" Mayor Hocutt opened the public hearing and read Resolution R-03-2209 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-03-2209. Councilman Skinner seconded the motion. Ayes: Council persons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 13. READING AND PUBLIC HEARING - Resolution R-03-2210 - Approyal of Colleyville Baseball Association's (CBA) Waiver of the use of the game fields at Colleyville City Park Mayor Hocutt opened the public hearing and read Resolution R-03-2210 in its entirety. Mr. Keith Staudt, representing the Colleyville Girl's Softball Association, spoke regarding the Colleyville Elementary School, Colleyville Middle School and O.C. Taylor Elementary School field conditions, the percentage of time the game fields are utilized and maintenance costs. 8 CITY COUNCIL MINUTES AUGUST 19, 2003 There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mr. Joe Ben Hassell, President of the Colleyville Baseball Association, spoke regarding the use of the game fields for practice, the Colleyville Elementary School, Colleyville Middle School and O.C. Taylor Elementary School field conditions, the need for practice fields and maintenance costs. Parks and Recreation Manager Monica Walsh provided information related to the construction and maintenance of Grapevine-Colleyville Independent School District fields. Discussion ensued regarding the maintenance schedule of the fields during the spring and fall seasons, long term effect of practice on the game fields, construction of fields on the Sneed property and funding for maintenance costs of game fields. Council requested that staff research funding options for the additional costs associated with use of the game fields as practice fields. Mayor Hocutt commended staff for management of the budget. Councilman Ayers moved to approve Resolution R-03-2210. Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 14. READING AND PUBLIC HEARING - Resolution R-03-2211 - Approval of a proposal to set tax rate for FY 2004 at $.3474 per hundred dollars of valuation Mayor Hocutt opened the public hearing and read Resolution R-03-2211 in its entirety. Mr. Jim Moore, 1416 Glade Road, spoke regarding the tax rate and funding for street maintenance. Mr. Dave Dudziak, 2301 Wilkes Court, spoke regarding the process for approving the tax rate and budget and funding for road maintenance. City Manager Bill Lindley provided clarification for the process of setting a tax rate and approving a tax rate. 9 CITY COUNCIL MINUTES AUGUST 19, 2003 There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Pro Tem Tigue moved to approve Resolution R-03-2211. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 15. READING AND PUBLIC HEARING - Resolution R-03-2212 - Approval of a contract with Optus Telemation for the purchase and installation of a telecommunications system for the City Hall and Library, in an amount not to exceed $85,920 Mayor Hocutt opened the public hearing and read Resolution R-03-2212 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding the future use of the current telephone system at City Hall and the features of the new City Hall and Justice Center telephone system. Mayor Pro Tem Tigue moved to approve Resolution R-03-2212. Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the motion carried. 16. READING AND PUBLIC HEARING - Resolution R-03-2213 - Consideration of appointment of an ex-officio member to the Library Board Mayor Hocutt opened the public hearing and read Resolution R-03-2213 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. 10 CITY COUNCIL MINUTES AUGUST 19, 2003 Mayor Pro Tem Tigue stated that it is not necessary to fill this position. Council passed on this item. STAFF REPORTS: 17. MONTHLY FINANCIAL REPORT QUARTERLY INVESTMENT REPORT There was no discussion on this item. REPORTS: 18. HISTORICAL PRESERVATION COMMITTEE MINUTES - July 8,2003 PARKS AND RECREATION ADVISORY BOARD MINUTES - July 14, 2003 LIBRARY BOARD MINUTES - July 14, 2003 PLANNING AND ZONING COMMISSION MINUTES - July 28, 2003 There was no discussion on this item. CITIZEN COMMENTS: 19. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak. ACTION/RESOLUTION: 20. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF AUGUST 19, 2003 - Reading and Public Hearing - Resolution R-03-2214 This Resolution was not needed. ADJOURNMENT: 21. ADJOURNMENT There being no further business before the City Council, Councilman Ayers moved to adjourn. Councilman Skinner seconded the motion. 11 CITY COUNCIL MINUTES AUGUST 19, 2003 Ayes: Councilpersons Skinner, Dolan, Hendler, Ayers and Mayor Pro Tem Tigue Nays: None Mayor Hocutt declared the meeting adjourned at 10: 15 p.m. APPROVED THIS "JNol. DAY OF ~~~ 2003, BY A VOTE OF .5 AYES, 0 NAYS AND 0 ABSTENTIONS. Minutes taken and prepared by: .0~~t-M Cynthia Singleton, TRMC City Secretary 12