HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-7/28/2014City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, July 28, 2014
6:00 p.m.
Colleyville Public Library
110 Main Street
2nd Floor Meeting Room
1. CALL TO ORDER
2. APPROVAL OF MINUTES
April 7, 2014
3. REGULAR AGENDA ITEMS
3a Update for the LD Lockett Park/Cotton Belt Trail Head Enhancement
project
3b Review and Discussion of Non-Resident Fees
3c Update and Discussion on the Texas Open Meetings Act (TOMA)
3d Discussion of items for future agendas
4. REPORTS
4a Recreation, Athletics, Tennis and Senior Reports
4b Parks Capital Improvement and Operations Status Report
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
6. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, July
25, 2014 by 5:00 p.m.
Kathy E. Moore
Administrative Assistant
Parks and Recreation
Advisory Board Agenda July 28, 2014
City of Colleyville Page 2
A quorum of the Colleyville City Council may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Administrative Assistant at least 48 hours in
advance at 817.503.1180, and reasonable accommodations will be made to assist
you.
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, April 7, 2014
6:00 p.m.
Colleyville Public Library
110 Main Street
2nd Floor Meeting Room
1. CALL TO ORDER
Chairperson Michelle McGarry called the meeting of the Parks and Recreation
Advisory Board to order on April 7, 2014 at 6:00 p.m.
ROLL CALL
Present: Chairperson Michelle McGarry, Board Members Carel Tornes, Charles
Bethards, David Hays, Leti Carson, Hillary Schwanbeck. City Staff: Assistant City
Manager/Chief Financial Officer Terry Leake, Library and Recreation Director Mary
Rodne, Interim Park Superintendent Chris Haworth, Recreation and City Events
Manager Lisa Escobedo, Administrative Assistant Kathy Moore, and Aaron Babcock,
Hidell and Associates.
Absent: Board Member Suzanne Hughes and Ajit Purandare
2. APPROVAL OF MINUTES
February 17, 2014
Board Member Carel Tornes moved to approve the February 17, 2014 meeting minutes
as written. Leti Carson seconded the motion. The motion carried with a unanimous
vote.
3. REGULAR AGENDA ITEMS
3a Review and Recommendation for the Longwood property designation
Assistant City Manager/Chief Financial Officer Terry Leake gave a brief history of the
Longwood property, stating that there are two parcels of land adjacent to SH26 which
was donated by developers in the 1990’s. The two parcels of land were used in 1999
to obtain a matching grant from the Texas Parks and Wildlife Department for the
development of Kimzey Park, however the parcels were never incorporated as part of
Kimzey Park. Assistant City Manager Leake noted that the two parcels of land total
8.1 acres with 7.3 acres of the total acreage falling within the Federal Emergency
Management Agency’s (FEMA) 100 year floodplain and is currently designated as
Parks and Recreation Advisory
Board Minutes April 7, 2014
City of Colleyville Page 2
open space. Additionally, she stated that the Longwood property is much like the
Colleyville Nature Center, as it remains in a natural state with natural trails and
vegetation, along with the Little Bear Creek that runs through the property.
Leake stated that City Council was looking for direction from the Parks and Recreation
Advisory Board as to the designation of the Longwood property. She noted that the
property does have limitations due to being located within the floodplain. She opened
up the discussion to the Board members for their thoughts and questions.
Charles Bethards questioned if the playground at the Nature Center was located
within the floodplain. Assistant City Manager Leake stated that she did not believe it
was at the time of construction, however, she noted that FEMA does periodically do
updates to the floodplain areas. Additionally, she informed the Board members that
any vertical construction within the floodplain would require a lengthy process
through FEMA.
The discussion continued concerning connectivity of the current trail to Kimzey Park
and the Cotton Belt Trail. Carel Tornes questioned if there was a trailhead from
Colleyville Boulevard to Kimzey Park. Terry Leake replied that there was no direct
accessibility at this time. She did however state that the City is currently in the
process of updating the Comprehensive Master Plan with Halff Associates who will be
reviewing the existing trail system within the City. She noted that the Board could
bring forward a recommendation to provide for long-term connectivity with the
current trail to Kimzey Park and the Cotton Belt Trail.
It was the consensus of the Board that the property should be left in its natural state,
with cleanup of the property to make it more useable. Leti Carson brought forward
safety concerns; discussion ensued. Charles Bethards made a motion to leave the
parcels as open space; Carel Tornes added to the motion to include as part of Kimzey
Park, with long-term trail connectivity to Kimzey Park and the Cotton Belt Trail. Leti
Carson seconded the motion.
Charles Bethards voiced concerns over more than one issue being addressed in the
motion; he requested to withdraw the original motion and to create two separate
motions in order to make the views of the Board more precise. The motion was
withdrawn.
Terry Leake informed Board members that open space and park land are two
different definitions, she referred the group to their agenda attachment titled “Open
Space and Park Land Information”. The Board reviewed and discussed the definitions
and their differences.
Parks and Recreation Advisory
Board Minutes April 7, 2014
City of Colleyville Page 3
David Hays made a motion to incorporate the two Longwood property parcels into
Kimzey Park as park land to remain as natural open space within Kimzey Park. Hillary
Schwanbeck seconded the motion. The motion carried with a unanimous vote.
Additionally, Carel Tornes made a motion to clean-up the natural trails to make safer
for public use and requested that the long-term trail connectivity to Kimzey Park and
the Cotton Belt Trail be reviewed during the Master Plan update. Charles Bethards
seconded the motion. The motion carried with a unanimous vote.
3b Update and discussion of the LD Lockett Park/Cotton Belt Trail Head Enhancement
project
Aaron Babcock, Hidell and Associates presented the Board with an updated plan for
the LD Lockett Park / Cotton Belt Trail Head Enhancement project based on the
information collected from the public meeting and the recommendations of the Parks
and Recreation Advisory Board. He stated that the updated plan contains the
prioritized amenities and probable construction cost estimates.
Babcock informed the Board that asbestos was found in the drywall and joint
compound of the existing house, which will add approximately $10,000 to the
deconstruction cost of the house. He noted that the current plan is to perform the
asbestos remediation prior to the bidding process, which will make the demolition
much easier. Additionally, he stated a tree survey will be conducted, whereas the City
plans to keep the existing trees to help with shading.
Babcock reviewed the existing amenities located at the park, along with the new
proposed amenities and their cost. The layout of the new amenities was discussed,
noting the existence of a well on the property which provides the City with the
opportunity to use the well water to irrigate the park; plans are underway to have the
well tested.
Arron Babcock continued with a complete breakdown of proposed cost for each
project segment, to include:
Site Work
Handicap Parking
Utilities
Landscape and Irrigation
Sidewalk Paving
Landscape Structures
Bike Repair Station
Water Station
Pavilion
Trail Signage
Monument Sign
Parks and Recreation Advisory
Board Minutes April 7, 2014
City of Colleyville Page 4
Children’s Playground
Adult Fitness
Upon completion of the presentation, Babcock opened the floor for questions from the
Board.
Leti Carson questioned if the parking lot would have some type of lighting. Babcock
replied that it would have minimal lighting, but it would not be your traditional
parking lot lighting.
Carel Tornes questioned what the total cost for the project would be once the cost of
the asbestos abatement is filtered in. Babcock stated that it would be approximately
$192,000; Terry Leake added that the current budget for the project is $206,000,
noting that there is the possibility of an additional fund source through the Voluntary
Park Fund that currently has around $500,000 in uncommitted funds.
Leti Carson questioned if it would be cost prohibitive to perform the demolition of the
LD Lockett house as a separate project and to possibly use a different funding source
in order to have more available funds for the park. Terry Leake stated that the
available funding sources and dollars would remain the same regardless. Additionally,
she noted that $100,000 for the project was funded through the Colleyville Economic
Development Corporation (CEDC); these funds would be used first because they have
been earmarked for the current fiscal year, and the demolition will be the first phase
of the project.
Carel Tornes made a motion to move forward with the plans as presented by Aaron
Babcock, Hidell and Associates to be presented to City Council in May. Charles
Bethards seconded the motion. The motion carried with a unanimous vote.
3c Update on the Senior Center Project
Library and Recreation Director Mary Rodne gave an update on the Senior Center
Project Study, noting that Hidell and Associates and staff presented findings from the
study and the Parks and Recreation Advisory Board’s recommendation to City Council
at Pre Council on February 4, 2014. Council in return asked that staff and Hidell and
Associates to review the project and re-present it with phasing options and associated
costs. Aaron Babcock has worked with staff and is finalizing the presentation with the
new phasing options, which will be presented to Council in May for review.
3d Approval of use of Park Land Dedication fees for Pleasant Run Soccer Field
Improvements
Terry Leake gave a brief history on the Pleasant Run Soccer Complex, noting that it
was built in 1994 with the original fencing and irrigation still in place. She stated that
Parks and Recreation Advisory
Board Minutes April 7, 2014
City of Colleyville Page 5
both items have been identified as capital items for replacement with an estimated
cost of $25,000 for the fencing and $100,000 for the irrigation.
She continued, stating that another item identified as a need in the 2011 Parks,
Recreation and Open Space Master Plan was additional playgrounds. Leake noted that
there is no playground at the complex and due to the consistent number of patrons
using the site, staff recommends the placement of a playground. The estimated cost
for the playground is $75,000.
A lengthy discussion continued with details as to the scheduling of improvements, the
areas affected, and other possible uses for available funds. Leake noted that currently
the unallocated fund balance was $1,411,543.
Terry Leake stated that staff is requesting approval from the Parks and Recreation
Advisory Board to present a request for approval of the Park Land Dedication
Committee, and subsequent City Council approval to use $200,000 from the Park
Land Dedication Fees to fund the improvements at the Pleasant Run Soccer Complex.
Charles Bethards made a motion to move forward with the request to use $200,000
from the Park Land Dedication fees for improvements to the Pleasant Run Soccer
Complex. Leti Carson seconded the motion. The motion carried with a unanimous
vote.
3e Discussion of items for future agendas
Carel Tornes suggested that a topic for discussion in the future should be Pets and
leash regulations within the parks to include installation of signage; and the
possibility of a Dog Park.
Leti Carson suggested the addition of trail signage and review of signage, along with
general park safety issues.
David Hays requested that batting cages for girls’ softball be discussed in the future.
4. REPORTS
4a Recreation, Athletics, Tennis and Senior Reports
Lisa Escobedo, Recreation and City Events Manager updated the Board on Recreation,
Athletics, Tennis and the Senior Center activities for the months of February and
March. Noted highlights for the Recreation Department included Jedi Lego spring
break camps, which offered an introduction to engineering skills. Additionally, the
Parks and Recreation Advisory
Board Minutes April 7, 2014
City of Colleyville Page 6
spring volleyball league had 252 participants, with 15 teams in Division 1 and 11
teams in Division 2.
Lisa informed the Board that new programs offered for the spring included Girls on
the Run, a program that combines running and positive self-esteem; and a Get Fit!
Boot Camp for adults at City Park.
Escobedo stated that the Mid-Cities Tennis Tournament was held on March 15 with 93
participants, and Spring Tennis leagues are underway with 14 teams playing out of
Colleyville, generating $4,194 in revenue.
The Senior Center is offering their annual AARP Free Tax-Aide on Tuesdays, February
4 through April 15 with 138 patrons thus far. Additionally, their annual Senior Prom
was held on February 21 at Compass Christian Church. Escobedo noted that the prom
is offered by the Colleyville Senior Center in conjunction with a Leadership Class from
Colleyville Heritage High School.
4b Parks Capital Improvement and Operations Status Report
Chris Haworth, Acting Parks Superintendent updated the Board on Capital
Improvement Projects including Pleasant Run Trail, LD Lockett Park, and the Webb
House Trail.
Haworth reported on miscellaneous projects performed by the Parks Department,
which included infield renovations and laser grading on baseball fields at City Park; a
community project with Crown of Life Lutheran Church for cleanup at the Colleyville
Nature Center; installation of an information board at the City Park pavilion; and
cleanup of the creek channel at the Colleyville Nature Center.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
It was agreed by all Board members that due to the July fourth holiday the next
regularly scheduled meeting would be moved to July 14, 2014.
There were no additional citizen comments/presentations regarding items not on the
agenda.
6. ADJOURNMENT
A motion was made by Carel Tornes and seconded by Leti Carson to adjourn the
meeting. The motion carried with a unanimous vote. The meeting of the Parks and
Recreation Advisory Board was adjourned at 7:33 p.m.
Parks and Recreation Advisory
Board Minutes April 7, 2014
City of Colleyville Page 7
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS
THE 28th DAY OF July, 2014.
Minutes taken and prepared by:
Kathy Moore
Administrative Secretary
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 07/28/2014 Number
Type Regular Agenda Items
Department Parks and Recreation
Title
Update for the LD Lockett Park/Cotton Belt Trail Head Enhancement project
Explanation
At the May 6, 2014 Pre Council Meeting, Aaron Babcock, with Hidell and
Associates Architects, Inc., presented the attached presentation to the City
Council regarding the proposed amenities and conceptual layout for the L.D.
Lockett Park/Cotton Belt Trailhead Enhancement Project. At the meeting, City
Council directed staff to research the feasibility and cost of adding a restroom at
the location, given that 100% of the property is designated floodplain by the
Federal Emergency Management Agency (FEMA).
At the July 15, 2014 Pre Council meeting staff presented the results of the
requested feasibility and cost analysis regarding the addition of restrooms. Based
on civil engineering review, it is feasible to add restroom facilities adjacent to the
proposed pavilion. The projected cost to construct the restrooms is $169,408.
Staff estimates that the addition of restrooms would result in an estimated
additional annual maintenance and operation cost of $1,150.
Additionally, staff presented the cost of installing a deep well to provide irrigation
for the property. The cost of the well is projected to be $71,262.50 and has a 12-
15 year return of investment.
If the restrooms and deep well were added, in addition to the children and adult
playground areas, additional funding in the amount of $321,640 would be needed
per the attached estimate of probable cost.
City Council expressed the desire to fund all of the proposed improvements. Staff
is seeking a recommendation from the Parks and Recreation Advisory Board to go
before the Park Land Dedication Committee to seek approval to fund the
additional improvements through the Park Land Dedication Fund. There is an
unallocated balance of $1,566,338 as of June 30, 2014, per the attachment -
Financial Status of the Park Land Dedication Fund. The improvements are an
allowable use of funds under the provisions in attached Ordinance O-98-1129.
If approval is received from the Board that evening, staff will present this
recommendation for expenditure of Park Land Dedication funds to the Park Land
Dedication Committee tonight for their consideration. Once approved by the Park
Land Dedication Committee, staff will forward this request to City Council for their
Parks and Recreation
Advisory Board Agenda Briefing 3a
City of Colleyville Page 2
consideration at a future meeting.
Pending City Council's review and approval of the project, Hidell and Associates
Architects will develop a set of detailed construction documents to move forward
with the bid and construction of these enhancements. There is funding available
in the amount of $206,743 in the Fiscal Year 2014 CEDC operating budget and
the balance of Park Land Dedication fund allocation for the Cotton Belt Phase II
project. The total additional recommended project funding is $350,000 from the
Park Land Dedication Fund for additional project elements, including site
demolition and asbestos abatement of the L.D. Lockett house, and a project
contingency.
Attachments
1.L.D. Lockett/Cotton Belt Trailhead Pre Council Presentation - May 6, 2014
2.L.D. Lockett/Cotton Belt Trailhead Probable Cost for all Proposed
Improvements
3.L.D. Lockett/Cotton Belt Trailhead Site Configuration
4.Ordinance O-98-1129
5.Financial Status of the Park Land Dedication Fund at June 30, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
CITY OF COLLEYVILLE
IMPLEMENT
ANALYZE NEEDS DEVELOP A PLAN IMPLEMENT
Review Review
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
CITY OF COLLEYVILLE
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
LD LOCKETT PARK RENOVATION
QUICK STATS
•4.585 Acres
•Located on the west side
of the City
•Trailhead to the Cotton
Belt Trail completed in
2012
•Existing former residence
located on site
EXISTING PARK ANALYSIS
CITY OF COLLEYVILLE
EXISTING AMENITIES
•Parking (17 Spaces)
•Paved Trailhead
•Open Play Space
•Picnic Tables
•Mature Trees
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
FLOODPLAIN
•The extent of site area
within the 100 Year
Floodplain
•Permanent structures are
required to meet FEMA
Floodplain Management
Regulations and Building
Codes and Standards
EXISTING PARK ANALYSIS
LD LOCKETT PARK RENOVATIONCITY OF COLLEYVILLE
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
EXISTING HOUSE
•1,908 Square Feet
•Built in 1972
•Does not meet current
ADA standards
•Requires Asbestos
Abatement
LD LOCKETT PARK RENOVATION
EXISTING PARK ANALYSIS
CITY OF COLLEYVILLE
EXISTING TRAILHEAD
•Connects to Cotton Belt Trail
EXISTING TREES
•Existing trees are mature
and provide shade
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
CITY OF COLLEYVILLE
DISCUSS
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
PROPOSED AMENITIES No. of Votes
CITY OF COLLEYVILLE
Adult Playground 17
Pavilion/Restroom Combination 14
Water Station 12
Bike Repair & Water Station 11
Children's Playground 10
Basketball Court 6
Warning signs along trail 4
Restroom 3
Dog pick-up bags 3
Trail Map 2
Tennis Court 2
Pavilion 2
Wildlife Display 1
Dog Park 1
Vending Machines 0
Lighting 0
Bike Rental 0
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
CITY OF COLLEYVILLE
DEVELOP A PLAN
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
NEW CHILDREN’S PLAYGROUND
•Strategically locate a small playground area to utilize the existing trees
for shading.
PROPOSED AMENITIES
CITY OF COLLEYVILLE
MONUMENT SIGN
•New monument sign for L.D. Lockett Park. Masonry and cast stone sign
with cast aluminum letters. Locate sign between existing entry drives.
NEW PAVILION
•Existing home to be demolished. Install a new pavilion at the same location.
EXISTING TRAILHEAD
•Existing trailhead to remain.
NEW SITE AMENITIES & CONCRETE PAVING
•Strategically locate new water station, bike repair station, bike rack, trash cans,
and bench seating along new concrete paving that links to the trailhead.
NEW ADULT FITNESS EQUIPMENT
•Strategically locate adult fitness equipment to utilize the existing trees
for shading.
EXISTING OPEN SPACE
•Existing open space to remain. Minimize impact of new amenities on
existing open play space. Utilize existing well to irrigate open play area,
which is primarily used as a soccer practice field.
EXISTING PARKING
•Existing parking to remain. Additional striping and signage required for
handicap parking space.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
EXISTING PARKING
CITY OF COLLEYVILLE
EXISTING PARKING
•Existing 17 parking spaces to remain
NEW HANDICAP SPACE
•Add existing handicap parking striping, wheel stop, and sign
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW PAVILION
CITY OF COLLEYVILLE
EXISTING STRUCTURE
•Existing structure to be removed completely.
NEW PAVILION
•Install new pre-manufactured pavilion
•20’-0” x 30’-0” with metal roof, steel columns with brick
veneer.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW SITE AMENITIES & CONCRETE PAVING
CITY OF COLLEYVILLE
NEW WATER STATION
•New water station with bottle filler and pet fountain.
NEW BIKE REPAIR STATION
•New bicycle repair station.
NEW BIKE RACK
•Provide new concrete paving that links the trail to the
various onsite amenities.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW TRASH CAN
•Strategically locate new trash can adjacent to pavilion
seating area.
NEW SITE AMENITIES & CONCRETE PAVING
CITY OF COLLEYVILLE
NEW BENCH SEATING
•Strategically locate bench seating adjacent to
playground area.
NEW TRAIL SIGN & TRASH CAN
•Install new permanent sign adjacent to trailhead entry.
Sign to indicate trail layout and amenities.
NEW CONCRETE PAVING
•Install concrete paving to link various site amenities.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW CHILDREN’S PLAYGROUND
•Strategically locate a small playground area to utilize the
existing trees for shading. (Final playground configuration
to be determined by existing well location, tree location and
tree drip line. Existing tree root system to be analyzed to
determine proximity of playground fall zone.)
CHILDREN’S PLAYGROUND
CITY OF COLLEYVILLE
EXISTING WELL
•Approx. location of existing well house. Final configuration
of children’s playground area shall be coordinated with
existing well location.
ALTERNATE OPTION
•Based upon preliminary budget analysis, the children’s
playground equipment shall be treated as an add alternate
during the bidding process.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
NEW ADULT FITNESS EQUIPMENT
•Strategically locate new adult fitness equipment to utilize the
existing trees for shading. Surface for equipment shall be
porous to allow drainage for tree root system. (Final
configuration to be determined by existing tree location and
tree drip line. Existing tree root system to be analyzed to
determine proximity of concrete curb.)
ADULT FITNESS EQUIPMENT
CITY OF COLLEYVILLE
ALTERNATE OPTION
•Based upon preliminary budget analysis, the adult fitness
equipment shall be treated as an add alternate during the
bidding process.
EXISTING WELL
•Approx. location of existing well house. Final configuration
of adult fitness area shall be coordinated with existing well
location.
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
ESTIMATE OF PROBABLE CONSTRUCTION COST
CITY OF COLLEYVILLE
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
CHILDREN’S PLAYGROUND___________________________________$7,552
•Playground surfacing and concrete curb (see alternate for equipment)
ADULT FITNESS____________________________________________$4,622
•Surfacing and concrete curb (see alternate for equipment)
Handicap Parking____________________________________________$731
•Additional striping and signage
SUB-TOTAL______________________________________________$161,389
GENERAL CONTRACTOR MARK-UP___________________________$30,365
•General conditions, profit & overhead, bond, insurance
DESIGN CONTINGINCY ______________________________________$9,588
•5% of construction cost
TOTAL __________________________________________________$201,342
ALTERNATE CHILDREN’S EQUIPMENT_________________________$24,780
•Playground Equipment and Installation cost, General Contractor mark-up
ALTERNATE ADULT FITNESS EQUIPMENT______________________$25,606
•Fitness Equipment and Installation cost, General Contractor mark-up
SITE WORK______________________________________________$29,210
•Demolition, excavation, silt fence, inlet protection, handicap parking
•*NOTE: Existing home will require asbestos abatement
UTILITIES _______________________________________________$14,075
•Domestic water service, backflow preventer, well pump allowance, sanitary
sewer systems, electric service (site lighting and pavilion power)
LANDSCAPE & IRRIGATION_________________________________$14,145
•Landscape beds, irrigation, soil prep, mulch, and planting material
CONCRETE SIDEWALK PAVING_______________________________$7,188
•4” concrete paving with no sand cushion
LANDSCAPE ACCESSORIES_________________________________$13,033
•Picnic tables (4); Park Bench (2); Trash Can (2); Soccer Goal (2);
Bike Rack (1); Trail Sign (1)
BIKE REPAIR STATION______________________________________$2,799
•Concrete pad, equipment and installation
WATER STATION__________________________________________$8,490
•Supply and drain piping, equipment and installation
PAVILION _______________________________________________$53,680
•Structural slab, pre-manufactured steel shelter, masonry columns, and
lighting.
MONUMENT SIGN________________________________________$5,864
•Concrete foundation, masonry veneer, cast stone panel, cast aluminum
letters, lighting.
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
Prepared by Hidell and Associates Architects, Inc.
May 6, 2014
CITY OF COLLEYVILLE
L.D. LOCKETT PARK / COTTON BELT TRAILHEAD ENHANCEMENT PROJECT
CITY COUNCIL PRESENTATION
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
LD Lockett Park Renovation
Quantity Unit
Labor
Materials Unit SubTotal Total
Site Demolition Allowance $12,000.00
Excavation, backfilling and compaction 240 CY 9.00 CY $2,160.00
Select Fill 225 CY 20.00 CY $4,500.00
Silt Fence 1,600 LF 1.00 LF $1,600.00
Inlet Protection 2 EA 150.00 EA $300.00
Subtotal $20,560.00
Lines of pavement, layout of pavement markings 600 LF 0.05 LF $30.00
4 STALL 18.00 STALL $72.00
Lines on pavement, handicap symbol 1 STALL 75.00 STALL $75.00
Handicap Signs 1 STALL 350.00 STALL $350.00
Lines on pavement, "RED" Fire Lane 60 LF 0.65 LF $39.00
3 EA 55.00 EA $165.00
Subtotal $731.00
Water Systems
3/4" Dom. Water Service and Meter 1 EA 3500.00 EA $3,500.00
1 EA 3500.00 EA $3,500.00
Subtotal $7,000.00
4" PVC 140 LF 35.00 LF $4,900.00
Tie-in to Existing Sanitary Sewer Allowance $2,500.00
Clean-out 4 EA 375.00 EA $1,500.00
Subtotal $8,900.00
Electric Service
New Pole W/Transformer Allowance $5,500.00
3 - 4 ' Conduits 80 LF 40.00 LF $3,200.00
Subtotal $8,700.00
Estimate of Probable Construction Cost
WITH RESTROOM OPTION
Site Work
Handicap Parking
Utilities
Sanitary Sewer Systems
Parking barriers, wheel stops
Backflow Preventer
Lines of pavement, parking stall, paint white 4" wide
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
1
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
Trees
Canopy Trees 4 EA 400.00$ EA $1,600.00
Ornamental Trees 6 EA 400.00$ EA $2,400.00
Plants
Shrubs 7 gal - 400 SF 50 EA 40.00 EA $2,000.00
Shrubs 5 gal - 70 EA 30.00 EA $2,100.00
Lawn
Hydromulch 5,400 SF 0.25 SF $1,350.00
Steel Edging 550 LF 4.50 SF $2,475.00
Soil Preparation and Mulch
Soil Prep & Amendments 70 CY 44.00 CY $3,080.00
Mulch Layer 50 CY 44.00 CY $2,200.00
Bed Preparation 2,000 SF 0.45 SF $900.00
Tree Protection
180 LF 9.00 LF $1,620.00
Irrigation
Automatic System 4,200 SF 1.00 SF $4,200.00
Backflow Preventer 1 EA 2500.00 EA $2,500.00
Irrigation Controler 1 EA 1500.00 EA $1,500.00
Subtotal $27,925.00
Concrete Sidewalk Paving 2,297 SF 4.00 SF $9,188.00
Subtotal $9,188.00
Picnic Table 4 EA 660$ EA $2,640.00
Park Bench 2 EA 950$ EA $1,900.00
Trash Can 2 EA 682$ EA $1,364.00
Soccer Goal 2 EA 800$ EA $1,600.00
Bike Rack 1 EA 520$ EA $520.00
Frieght Allowance $800.00
Installation Allowance $2,808.40
Subtotal $11,632.40
Landscaping and Irrigation
Concrete Sidewalk Paving
Fencing
Landscape Structures
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
2
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
Concrete Pad 94 SF 4.00 SF $376.00
Equipment Quote $1,523.00
Frieght Allowance $100.00
Installation Allowance $800.00
Subtotal $2,799.00
Supply Plumbing 40 LF 10 LF $400.00
Drain Piping 20 LF 10 LF $200.00
Concrete Pad 0 SF 4.00 SF $0.00
Equipment Estimate $6,166.00
Frieght Allowance $124.00
Installation Allowance $1,800.00
Subtotal $8,690.00
Structural Slab 792 SF 14.00 SF $11,088.00
Drilled Piers 18"6 EA 500.00 EA $3,000.00
Pre-Manufactured Stucture* Allowance $22,000.00
Installation Allowance $9,000.00
Lighting Allowance $5,400.00
Masonry Veneer (At Columns)384 SF 14.00 SF $5,376.00
Subtotal $55,864.00
Sign (Permanent Trail Plan) Estimate $900.00
Installation Estimate $500.00
Subtotal $1,400.00
Concrete Foundation 24 SF 14.00 SF $336.00
Drilled Piers 18"2 EA 500.00 EA $1,000.00
Cast Aluminum Letters Estimate $1,200.00
Cast Stone 24 SF 17.00 SF $408.00
Lighting Allowance $1,800.00
Masonry Veneer (At Columns)80 SF 14.00 SF $1,120.00
Subtotal $5,864.00
Bike Repair Station
Water Station
Pavilion (Poligon Chelsea - 20x34)
Trail Sign
*Complete stucture with steel columns, roof framing, MR roof panel (No decking)
Monument Sign
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
3
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
Retaining wall 240 SF 22.00 SF $5,280.00
Concrete Ramp 218 SF 8.00 SF $1,744.00
Steel Handrails 128 LF 18.00 LF $2,304.00
Concrete Foundation 520 SF 14.00 SF $7,280.00
Drilled Piers 18"6 EA 500.00 EA $3,000.00
CMU Structure 1,600 SF 8.00 SF $12,800.00
Masonry Veneer (Exterior walls)1,180 SF 14.00 SF $16,520.00
Roof Structure 620 SF 20.00 SF $12,400.00
Metal Roof (Standing Seam)620 SF 8.00 SF $4,960.00
Hollow Metal Doors and Frames 400 EA 6.00 EA $2,400.00
Door Hardware 600 EA 2.00 Set $1,200.00
Toilet Accessories Allowance $2,500.00
Termite Control Allowance $1,000.00
Wood Trellis System 207 SF 22.00 SF $4,554.00
Plumbing Fixtures 3,000 EA 6.00 EA $18,000.00
Mechanical Allowance $5,000.00
Electrical Allowance $3,500.00
Lighting Allowance $8,500.00
Subtotal $112,942.00
Playground Surfacing 1,780 SF 4.00 SF $7,120.00
Concrete Curb 148 LF 14.00 LF $2,072.00
Equipment ( Swings and small nature climbers) Allowance $15,000.00
Freight Allowance $1,500.00
Installation Allowance $4,500.00
Subtotal $30,192.00
Surfacing 572 SF 6.00 SF $3,432.00
Concrete Curb 85 14.00 LF $1,190.00
Equipment (5 Stations @ $2500K ) Allowance $15,000.00
Freight Allowance $2,200.00
Installation Allowance $4,500.00
Subtotal $26,322.00
Sub Total $338,709.40
Restroom Structure
Children's Playground (5-12 Years Old)
Adult Fitness
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
4
City of Colleyville
LD Lockett Park Renovation
Restroom Option
7/24/20143:18 PM
Deep Well Estimate $43,000.00
Power Supply Estimate $2,500.00
Contianment Structure Estimate $4,000.00
Irrigation Piping 24,350 SF 0.75 SF $18,262.50
Backflow Preventer 1 EA 1,500.00 EA $1,500.00
Irrigation Controller 1 EA 2,000.00 EA $2,000.00
Sub Total $71,262.50
General Conditions 10%$33,870.94
Subtotal $443,842.84
Profit & Overhead 6%$26,630.57
Subtotal $470,473.41
Bond 1.50%$7,057.10
Insurance 0.40%$1,881.89
Subtotal $479,412.41
Design Contingincy 5%$23,970.62
Estimate $25,000.00
TOTAL $528,383.03
$206,743.00
$321,640.03
Asbestos abatement
Total Additional Funding Required
Alternate Existing Well Irrigation
Additional Funding Required
General Contractor
Project Budget
Conceptual Plan Options - Cost Estimate
Hidell and Associates Architects
5
CONCRETE CURB
PLAYGROUND SURFACING
NEW PLAYGROUND STRUCTURE
NEW ADULT FITNESS
EQUIPMENT STATIONS
TRAIL SIGN
EXISTING CONCRETE TRAIL
NEW HANDICAP STRIPPING
NEW HANDICAP SIGN
NEW CONCRETE WALK
DASHED LINE INDICATES NEW
PRE-MANUFACTURED PAVILION
NEW WATER STATION
LANDSCAPE BED
EXISTING PARKING
TO REMAIN
WEST LD LOCKETT RD
NEW MONUMENT SIGN
NEW BICYCLE RACK AND
BICYCLE REPAIR STATION
NEW RESTROOM BUILDING
CONCRETE RAMP
NEW CONCRETE STEPS
NEW RETAINING WALL
NEW TRELLIS
DASHED LINE INDICATES
AREA OF FUTURE PARKING
(7 SPACES)
3033 KELLWAY DRIVE - SUITE 120
CARROLLTON, TEXAS 75006 DATE:ISSUED BY:
PROJECT NO.:DRAWING NOSCALE:
PHONE: 972-416-4666 -- FAX: 972-416-0169
HIDELL ARCHITECTS
LD LOCKETT PARK RENOVATION
CITY OF COLLEYVILLE
SITE CONFIGURATION
NEW SITE CONFIGURATION
WITH RESTROOM OPTION
SK-02
20134 N.T.S.
04.15.14 AB
SKETCH 2
ORDINANCE NO: 0-98-1129
AN ORDINANCE OF THE CITY OF COLLEYVILLE AMENDING ORDINANCE 0-91-
823, REVISING THE ENTIRETY OF THE PARK AND RECREATION DEDICATION
REQUIREMENTS; PROVIDING THAT THIS ORDINANCE IS CUMULATIVE OF ALL
OTHER ORDINANCES; PROVIDING SEVERABILITY; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of Colleyville, Texas is a home rule city acting under its charter
adopted by the electorate pursuant to Article XI, Section 5 of the Texas
Constitution and Chapter 9 of the Local Government Code; and
WHEREAS, the City of Colleyville has heretofore adopted a Parkland Dedication
Ordinance; and
WHEREAS, the City has zoning classifications which require open space; and
WHEREAS, the City Council has determined that in order to provide for adequate land
for parks, recreation and open space, it is appropriate and in the best
interest of the City to amend Ordinance 0-91-823, to authorize the
appropriate parkland dedication requirements, or facilities, or
improvements, or fees in lieu of said dedication requirements.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS AS FOLLOWS:
Sec. 1.THAT Section 12 of Chapter 9 of the Colleyville Code entitled "Dedication
of Parkland or Payments in Lieu Thereof' is amended inits entirety and
replaced by the following text:
PARKLAND AND DEDICATION REQUIREMENTS
A. STATEMENT OF POLICY
The requirements for open space, park and recreational areas contained in this
section are intended to ensure that there will be sufficient land dedicated or
otherwise set aside to meet the demand and need of the future residents for
open space and parks. In determining the size, shape and quality of open space
and park areas that should be set aside and reserved in the manner set out in
this section, the City has considered the projected growth in population and
development within the municipality and the amount of open space and park and
recreational facilities needed to accommodate such growth as stated in the Parks
and Recreation Master Plan.
Ordinance 0-98-1129
Page 2 of 9
B. APPLICABILITY:
1) Unplatted Property: This section applies to all property for which a final
plat has not been formally submitted to the City for approval, unless
otherwise noted herein.
2) Exempt Property: Any tract or lot occupied by an existing residential
dwelling unit at the time of adoption of this ordinance shall be exempt from
the dedication requirements of this section herein if the residential dwelling
remains on the lot. This exemption pertains only to the tract or lot with the
existing residential dwelling. Any additional lots created by further
subdivisionof the property shall be subject to the requirements herein.
3) Date of Assessment: All requirements contained in this section shall be
assessed at the time of approval of the final plat of any applicable
property.
C. LAND DEDICATION REQUIREMENTS:
1 ) Standards
In reviewing proposed dedications of parkland, the following criteria shall
be imposed; provided, however, the approving body may vary or waive
any of the following criteria on a finding that the proposed dedication of
parkland is in accordance with the development of the City, complies with
the statement of intent of the Parkland Dedication Ordinance and because
of the uniqueness of the property, requires a variance:
a) Parkland shall be clearly visible from the public rights-of-way and shall
be located so as to give maximum possible exposure throughout the
neighborhood.
b) Access to the parkland shallbe available from public rights-of-way.
c) Where the proposed parkland is a flood plain area which is proposed
as a linear park, the following shall also be considered:
i) Whether the proposed site contains significant environmental
features representative of a pre-urbanized Colleyville, including
trees, plants, wildlife, topography, geological outcroppings,
unique water features or any combination thereof.
ii) Whether the proposed site currently provides, or will provide in
the future, an effective linkage to other existing or anticipated
public park sites which will allow movement to and from places
where residents live, work and play.
Ordinance 0-98-1129
Page 3 of 9
iii) Whether the proposed site is easily accessible, visible and
identifiable.
iv) Whether the proposed site has street frontage along its entire
length.
v) Whether the proposed site is designed to be used and function
as a natural waterway with minimal site alteration.
d) A minimum of fifty percent (50%) of any dedicated parkland shall have
grades of less than three percent (3%) and shall be well drained and
suitable for development of parkland improvements.
e) Parkland shall be provided with access to all utilities, including water
and sewer, along the street frontage of the park.
f) Parkland shall not be burdened with easements, rights-of-way, deed
restrictions or other limitations which prohibit or inhibit the use of the
parkland for park purposes.
2) Amount and Location
Residential Developments
Based on the population projected to reside in the City of Colleyville,
as stated in the 1998 Master Plan adopted by the City Council, the
City desires to provide 9.0 acres of parkland for every 1,000 residents
in an ultimate condition. Parkland meeting the requirements contained
within this section shall be dedicated to the City at a ratio of one (1)
acre of parkland for every thirty-six (36) residential dwelling units or a
prorated portion thereof.
The subdivider shall dedicate to the City a minimum of 0.0280 acres of
parkland in fee simple for each DU (dwelling unit) within the
subdivision; provided, however, no tract of parkland shall be less than
7 acres in total area unless approved by the City Council.
Non-Residential Developments
a) Although non-residential development does not generate residential
occupancies per se, it does create environmental impacts, which may
negatively affect the living environment of the community. These
impacts may be ameliorated or eliminated by providing park or open
space areas which buffer adjoining land uses, prevent undue
concentration of paved areas, allow for the reasonable dissipation of
automotive exhaust fumes, provide natural buffers to the spread of fire
or explosion, and provide separation of lighting, waste disposal, and
Ordinance 0-98-1129
Page 4 of 9
noise by-products of non-residential operations and activities from
adjacent residential areas. The City has therefore determined that
non-residential developments must provide dedicated parks and/or
reserved open space at a ratio of one (1) acre of parkland for every
fifty-six (56) non-residential gross acres of development or prorated
portion thereof.
Off-site Dedications
b) A developer may dedicate the required parkland for a development at
another location owned by the same developer within the City with the
consent of the City, provided that the off-site dedication is in
accordance with thisordinance,
3) Documents Accompanvina Final Plat
Where the subdivider proposes to dedicate land to the City for parkland
purposes, the following additional documents shall be submitted to the
City with the submission of the final plat of the subdivision:
a) An environmental study, audit or assessment demonstrating that the
property is in a condition which would allow the City to utilize the
property for park purposes without expenditures to remove
environmental waste or hazardous materials, that the property is
suitable and safe for use as a park and is free from environmentally
related problems.
b) If a developer chooses to dedicate the land or to build the park, a site
plan of the park property containing a conceptual plan of the type,
nature, and extent of improvements which could be made to the
property and identifying the property as to type, Le., neighborhood
park, linear park, special purpose or community park.
c) A statement as to the number of proposed DUs within the subdivision.
4) Condition of Property and Acceptance by the City of Colleyville
Prior to the issuance of a building permit for the erection of any house
within the subdivision, the subdivider shall apply to the City for written
acceptance of the parkland, which shall be accepted upon completion of
the following conditions:
a) The subdivider shall permanently mark each corner of the park site
with a three-quarter inch (3/4") iron pin set in concrete.
b) The subdivider shall provide the City with a survey acceptable to the
City reflecting each corner monument, showing and locating any
Ordinance 0-98-1129
Page 5 of 9
encroachments, easements and providing a metes and bounds
description of the parkland.
c) All rubbish, trash, junk and other offensive materials shall be removed
from the parkland and the property returned to its natural condition
except as to approved construction and improvements thereon,
d) All improvements or construction on or within the parkland to be
installed by the subdivider shall be completed in accordance with
approved construction plans.
e) All other applicable ordinances ofthe City have been complied with.
D. ALTERNATIVES TO LAND DEDICATION:
1 ) Authorization
In any case where a dedication is required, the City shall have the right to
accept the dedication, as submitted for approval, or in the alternative, to
refuse dedication of the same, and in lieu thereof to requirepayment of
cash under the formula contained in this Section. The City may permit a
combination of dedication and fees to be used to fulfillthis requirement.
2) Fee Pavment Alternative
Approval of Fee Payment Alternative: The City Council shall upon
recommendation of the Park Board, determine the acceptability of a
developer's payment of fees in lieu of land dedication requirement of this
section.
3) Calculation of Fees
The City Council shall establish an acreage land value cost figure to be
used in calculating park fees.
a) Residential Dwelling Unit Fees: Fees paid in lieu of dedication
shall be based on the determined cost of 1 acre of land divided by
thirty-six (36), for a resulting fee per residential dwelling unit of
1,260.
b) Non-Residential Development Fees: The fee payment alternative
for non-residential development shall be calculated by dividing the
determined cost of one (1) acre of land by fifty-six, for a resulting
fee per non-residential acre cost of $400 per acre. In the event
the non-residential development is less than fifty-six (56) acres,
the total acreage shall be divided by 56 to determine the prorated
fee payment.
Ordinance 0-98-1129
Page60f9
4) Collection of Fees
a) The payment of the fee in lieu of dedication shall be a condition
precedent to theissuance of any building permit for a DU within the
subdivision.
b) By agreement approved by the City Council, the City and the
subdivider may alter thetime andmethod of payment and fees in
lieu of dedication.
5) Phvsical or Equipment Improvements to Parks
Compatibility with Parks and Recreation Master Plan: A developer
may have the option of improving existing facilities within municipal
parks or improving dedicated parkland in lieu of parkland dedication
or payment of cash, based on recommendations made in the Parks
and Recreation Master Plan. Should any of these options be
exercised, the City and the developer shall prior to initiation of work
on such improvements, enter into an agreement for credit of
expenses for authorized park improvements. In no case shall the
municipality be required to reimburse the developer if he chooses
to improve parklands at an amount greater than required. Such a
proposed agreement to provide facility improvements in lieu of
dedication shall be submitted in writing with the subdivision plat.
6) Approval Process
a) Land Dedications
1) Park Board Recommendation: The Parks and Recreation
Manager or their designee shall report to the Parks and
Recreation Advisory Board regarding any parkland
dedication issues arising from development applications
submitted to the City for approval. The Park Board may then
make a formal recommendation to the Planning and Zoning
Commission to accept or refuse any proposed dedicated
land prior to the Commission's action on the development.
2) Planning and Zoning Commission: The Planning and Zoning
Commission shall consider the recommendation of the Parks
and Recreation Advisory Board in determining the
acceptability of any land dedications proposed on any
development. The Commission recommendation shall then
be forwarded to the City Council for final approval where
applicable.
Ordinance 0-98-1129
Page 7 of 9
3) Final Plat Dedications: Where review or development
applications have resulted in the City's desire for land
dedication, such land dedication shall be shown on a final
plat and shall contain a clear fee simple dedication of that
land to the City,
b) Fee Payments in Lieu of Dedication
1) Park Board Recommendation: The Parks and Recreation
Advisory Board shall make a formal recommendation to the
City Council as to the acceptability of any proposed
alternatives to parkland dedications.
2) City Council Consideration: Upon receiving a formal
recommendation from the Parks and Recreation Advisory
Board, the City Council shall enter into an agreement with
the developer for the provision of fees in lieu of dedication,
or a combination thereof.
c) PUD-R Zoning or Other Zoning Classifications Requiring
Dedication of Open Space
The obligation of the sub-divider to dedicate parkland or make
payments in lieu thereof shall be in addition to and independent of
the obligation of the sub-divider to dedicate open space under the
PUD-R zoning ordinance, provided, to the extent the open space in
the PUD-R exceeds twenty (20) percent of the project area (the
excess acreage") the requirements hereof may be modified as
follows:
1 ) If the open space is dedicated to and accepted by the city as
public park land
i) the required dedication of park land may be reduced
by the amount of the excess acreage, or
ii) if the sub-divider is allowed to pay fees in lieu of
dedication, the fee for each lot in the project may be
calculated as follows:
number of lots in project x $1260) (excess acreaoe
028 x number of
lots in project)
provided fee shall never be less than $1 per lot
2) If the open space is not dedicated to or not accepted by the
city as public park land
Ordinance 0-98-1129
Page 8 of 9
i) the required dedication of park land may be reduced
by % of the amount of excess acreage, or
ii) if the sub-divider is allowed to pay fees in lieu of
dedication the fee for each lot in the project may be
calculated as follows:
number of lots in project x $630) (excess acreaQe
028 x number of
lots in project)
provided the fee shall never be less than $1 per lot
7) Use of Fees
a) All funds collected as fees in lieu ofdedication shall be deposited
in a special interest bearing account dedicated to the
accumulation of monies required by this section. Interest earned
on fees in lieu of dedication shall be considered funds of the
account on which it is earned and shall be subject to all
restrictions placed upon the use offees in lieu of dedication.
b) Expenditures of fees in lieu of dedication shall be made only for
one or more of the following purposes:
i) The acquisition or improvement of park sites or other sites
which are available for park purposes.
ii) Inappropriate expenditures
Monies placed in thisfund may not be utilized for any other general
business activity of the City or for maintenance of park facilities,
E. PARKLAND DEDICATIONCOMMITTEE
1) The City hereby creates the Parkland Dedication Committee. The Parkland
Dedication Committee shall be made up of two members ofthe Planning and
Zoning Commission and two members of theParks and Recreation Board. The
Parkland Dedication Committee shall have the following duties:
a) Review proposed parkland dedication fund expenditures and make
recommendations to the Planning and Zoning Commission and the City
Council.
Ordinance 0-98-1129
Page 9 of 9
b) Review the Parks and Recreation Master Plan every three years and
make recommendations for modification or alteration.
2) The City Council shall appoint the members of the Parkland Dedication
Committee and the terms of the members of the Parkland Dedication
Committee shall coincide with their respective terms of the Planning and Zoning
Commission or the Park Board, as applicable.
Sec. 2.THAT if any section, paragraph, clause or provision of this Ordinance shall
for any reason be held to be invalid or unenforceable, the invalidity or
unenforceability of such section, paragraph, clause or provision shall not
affect any of the remaining provisions of this Ordinance.
Sec. 3.The City Secretary is hereby authorized and directed to cause publication
of the description caption and penalty clause hereof as an alternative
method of publication provided by law.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the } $- day of December
1998.
S~The second reading and public hearing being conducted on the _
December 1998.
day of
tJ~,
CITY OF COLLEYVILLE
Richard Newton
Mayor
ATTEST:
J an Harris, TRMC, CMC
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Ross T. Foster
City Attorney
FINANCIAL STATUS OF PARK LAND DEDICATION FUND AT 6-30-2014
TOTAL REVENUES $3,976,706
TOTAL INTEREST INCOME REC'D $552,942
LESS EXPENSES:
KIDSVILLE DONATION $1,000
LANDSCAPING NATURE CENTER $1,169
NATURE CENTER TREES $1,035
KIMSEY PARK APPRAISALS $4,700
CITY PARK SOD $72,881
TPWD KIMSEY PARK GRANT $8,800
COTTONBELT TRAIL I $161,447
COTTONBELT TRAIL I ROW ACQUISITION $32,323
WEBB HOUSE RESTORATION $98,584
COTTONBELT TRAIL II $147,006
MC DONWELL SCHOOL TRAIL $162,790
PARK PROPERTY $508,047
CASTLETON TRAIL $18,956
MC PHERSON PARK PHASE I $1,084,147
LOG BARN $111,000
SPARGER PARK TRAIL $82,838
COTTONBELT TRAIL III $23,384
TOTAL EXPENSES $2,520,106
LESS ENCUMBERANCES:
COTTONBELT TRAIL II $61,292
COTTONBELT TRAIL III $161,913
WEBB HOUSE TRAIL $20,000
PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $200,000
TOTAL ENCUMBRANCES $443,205
TOTAL AVAILABLE AT 6-30-2014 $1,566,338
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 07/28/2014 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Review and Discussion of Non-Resident Fees
Explanation
In 1992 the City Council approved Resolution R-92-737, which established a
$10.00 non-resident fee be charged to each non-residential family for
participation in each organized sports association. In 2002 this resolution was
amended by Resolution R-02-2062, which established that the $10.00 non-
resident fee be charged to each non-resident for participation in each organized
sports association per season. Most recently, Resolution R-10-3263 amended the
resolution and established that a $15.00 non-resident fee be charged to each
non-resident for participation in each organized sports association per season.
Due to the rising cost of maintaining the City’s athletic complexes, staff feels it is
appropriate that the non-resident fee for participation in each organized sports
association be increased by $5.00 to the amount of $20.00 per participant, per
season. The proposed increase is expected to bring in an additional $10,000 of
revenue annually.
In addition, in 2009 the City Council approved Ordinance O-09-1729 to have
Chapter 2 Section 2-26 (h) of the City of Colleyville Code of Ordinances be
revised to include the McPherson Park Group Pavilion Rental per hour (no
minimum) for Colleyville residents to be $40 and for non-residents to be $60.
The amenities of McPherson Park that are in close proximity to the group pavilion
which enhances the utilization and the desire to reserve the pavilion include:
restrooms, a basketball court, a sand volleyball court, wind sculptures, a
playground, a multi-use loop trail (1 1/4miles) and a large open play-space. Due
to the steady increase of reservations and utilization of the McPherson Park Group
Pavilion and the rising cost of maintaining parks and facilities, staff recommends
that the Parks and Recreation Advisory Board consider a proposed change to the
McPherson Park Group Pavilion Rental fee per hour for non-residents be increased
by $10 to the amount of $70 per hour.
Staff is seeking a recommendation from the Parks and Recreation Advisory Board
on both the proposed non-resident sports association fees, as well as the non-
resident rental fee for the McPherson Park Group Pavilion. The fees are scheduled
to be presented to City Council for their review at the August 19, 2014 Pre
Council meeting.
Attachments
Parks and Recreation
Advisory Board Agenda Briefing 3b
City of Colleyville Page 2
1.Resolution R-92-737
2.Resolution R-02-2062
3.Resolution R-10-3263
4.Ordinance O-09-1729
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RESOLUTION R-92-737
A RESOLUTION APPROVING COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR
COUNCIL MEETING OF
JANUARY 7, 1992
EREAS, Council has taken action on certain items on the agenda
under Business,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
1.THAT the agenda decisions approved by the Council action
under Business this date and not otherwise adopted by
Ordinance and/or separate Resolution, as follows are
hereby adopted:
1.THAT a $10.00 non-resident fee be charged to each
non-residential family for participation in each
organized sports association.
IS SO RESOLVED.
by a vote of ~ to --'2- on the 7 tJ.day of JnuGtfY
tJ OJ,N~
CITY OF COLLEYVILLE
ff_HAwKf~,~1::-~
MAYOR
20 an Harris, CMC
ity Secretary
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RESOLUTION R-02-2062
A RESOLUTION AMENDING R-92-737 RELATED TO NON-RESIDENT SPORTS
ASSOCIATION FEES
WHEREAS, the City of Colleyville desires to approve change in non-resident fees
related to sports associations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITYOF
COLLEYVILLE, TEXAS:
Sec. 1.THAT a $10.00 non-resident fee be charged to each non-resident for
participation in each organized sports association per season.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF LA YES, ..,0
L ~
A YS, AND cO ABSTENTIONS ON
THIS THE /~w, DAYOF 7nT"(t2:Y1.L2002.
CynthiaSingleton, TRMC
City Secretary
F C,!LLEYVI LLE:
D:id~
Mayor
RESOLUTION R-10-3263
A RESOLUTIONAMENDING RESOLUTION R-02-2062 RELATED TO
NON-RESIDENT SPORTS ASSOCIATION FEES
WHEREAS, the City of Colleyville desires to amend the charge for non-resident fees
related to sports associations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT a $15.00 non-resident fee be charged to each non-resident for
participation in each organized sports association per season.
Sec. 2. THAT the effective date of thisresolution is January 1, 2011.
AND IT IS SO RESOLVED.
APPROVED4 ~BY A VOTE OF AYES, NAYS AND ~ ABSTENTIONS ON
THIS THEt/~ DAY 2010.
ATTEST: CITY OF COLLEYVILLE
Cynthia Singleton, TRMC, MC David Kelly
City Secretary Mayor
ORDINANCE 0-09-1729
AN ORDINANCE AMENDING ORDINANCE 0-92-880, WHICH SETS FEES AND ~'
CHARGES FOR CITY SERVICES AND SECTIONS OF THE CITY OF
COLLEYVILLE CODE OF ORDINANCES, AND PROVIDING FORAN EFFECTIVE
DATE
WHEREAS, the City of Colleyville charges fees for miscellaneous services and
materials as authorized by Ordinance 0-92-880 and it is desirous to
update and add to those fees; and
WHEREAS, all statutory and constitutional requirements for the passage ofthis
Ordinance have been adhered to, including but not limited to the Open
Meeting Act; and
WHEREAS, the City Council determines that the passage of this Ordinance is in the
best interests of the health, safety and welfare of the public.
NOW, THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT all matters stated hereinabove are found to be true and correct
and are incorporated herein by reference as if copied in their entirety.
Sec. 2. THAT from and after the effective date of this Ordinance, Chapter 2
Section 2-26 (c) of the City of Colleyville Code of Ordinances shall be
revised with the following additions:
c) The following schedule offees shall be administered by the Fire
Chief:
Recovery of expenses related to natural gas leaks and hazardous
materials releases caused by contractors or carriers which require an on
scene response where crews are unavailable for other emergencies for
one hour or more and incidents involving negligence related to drug
and/or alcohol impairment will be billed for public safety services if the
incident involved any criminal offense greater than a Class C
misdemeanor will be as follows:
Employee costs -Actual employee salary costs during the incident
Emergency Vehicle Use Fees:
Ambulance - to 210 HP 41.00/hour
Police Car- Patrolling 0.63/mile
Police Car -Stationary 18.00lhour
Fire Truck - 1500GPM 95.00/hour
Fire Truck - 2000 GPM 105.00/hour
Ladder Truck - at least 75'145.00/hour
Ordinance 0-09-1729
Page 2 of 3
Sec. 3. THAT from and after the effective date of this Ordinance, Chapter 2
Section 2-26 (h) of the City of Colleyville Code of Ordinances shall be
revised withthe following additions:
McPherson Park Group Pavillion Rental per hour
no minimum) -Colleyville Residents
McPherson Park Group Pavilion Rental per hour
no minimum) -Non-Colleyville Residents
Wedding event in a park without amenities
40.00
60.00
100.00
Sec. 4. THAT from and after the effective date of this Ordinance, Chapter 2
Section 2-26 (i) of the City of Colleyville Code of Ordinances shall be
revised with the following deletions:
Copies:
Per page
Each copy thereafter
0.10
0.10
Non-rewritable CD (each) $ 1.00
Audio cassette (each) $ 1.00
VHSvideo cassette (each) $ 2.00
Sec. 5. THAT from and after the effective date of this Ordinance, Chapter 2
Section 2-26 (i) of the City of Colleyville Codeof Ordinances shall be
revised with the following additions:
The City of Colleyville will charge fees for public information in
accordance with the Texas State Library and Archives Commission.
Sec. 6. THAT from and after the effectivedate of this Ordinance, Chapter 2
Section 2-26 (j) of the City of Colleyville Code of Ordinances shall be
revised with the following revisions:
Standard, Business and Resident kitchen usage
1.00 per person weekday and $2 per person weekends
Catering Fee (all rate categories)15%
Sec. 7. THAT from and after the effective date of this Ordinance, Chapter 2
Section 2-26 (j) of the City of Colleyville Code of Ordinances shall be
revised with the following deletions:
Computer diskette $ 1.00
Sec. 8. THAT from and after the effectivedate of this Ordinance, Chapter 2
Section 2-26 (k) of the City of Colleyville Code of Ordinances shall be
revised withthe following revisions as shown on "Colleyville Public
Library Circulating Materials Restrictions -Exhibit 1 ".
Ordinance 0-09-1729
Page 3 of 3
Sec. 9. THAT from and after the effective date of this Ordinance, Chapter 2
Section 2-26 (k) of the City of Colleyville Code of Ordinances shall be
revised with the following revisions as shown on "Colleyville Public
Library Materials Replacement and Processing Fees -Exhibit 2".
Sec. 10. THAT theeffective date of this ordinance shall be October 1, 2009 for
Sec. 2, Sec. 4, Sec. 5. Sec. 6, Sec. 7, Sec. 8 and Sec. 9.
Sec. 11. THAT the effective date ofthis ordinance shall be January 1, 2010 for
Sec. 3.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the /'S-~ day of
2009.
The sec nd reading and publi hearing being conducted on the /3~ day of
2009.
ATTES ~ CITY OF COLLEYVILLE
Cynthia Singleton, TRMC, CMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3c Agenda Date 07/28/2014 Number
Type Regular Agenda Items
Department Parks and Recreation
Title
Update and Discussion on the Texas Open Meetings Act (TOMA)
Explanation
The Texas Open Meetings Act applies to nearly every governmental body in
Texas, yet there has not been a consistent way for public officials to receive
training on how to comply with these laws. This is significant because a failure to
comply with the Open Meetings Act may result in civil and criminal penalties for
public officials, and can also lead to a general breakdown of confidence in our
governing bodies.
The Office of the Attorney General has found that in most cases where a
governmental body violates the open government laws, it is the result of public
officials simply not knowing what the law requires. Inconsistent and inaccurate
legal advice regarding these laws has sometimes added to the confusion.
Attorney General Greg Abbott called on the 79th Texas Legislature to enact
legislation to require public officials to obtain open government training in an
effort to promote openness and increase compliance with our "Sunshine laws."
The Legislature responded by passing Senate Bill 286, which requires public
officials to receive training in the requirements of the Open Meetings Act
beginning January 1, 2006.
Assistant City Manager/Chief Financial Officer Terry Leake will provide an update
to the Board on the current status of the Texas Open Meetings Act (TOMA)
training recommendations and requirements.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3d Agenda Date 07/28/2014 Number
Type Regular Agenda Items
Department Parks and Recreation Advisory Board
Title
Discussion of items for future agendas
Explanation
This item allows the opportunity for the Parks and Recreation Advisory Board
members to suggest items for consideration on future Park Board agendas, and to
confirm the next regularly scheduled meeting date.
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4a Agenda Date 07/28/2014 Number
Type Report
Department Parks and Recreation
Title
Recreation, Athletics, Tennis and Senior Reports
Explanation
Recreation
• Bunny Brunch – Saturday, April 12 from 10am-noon at the Colleyville Center
• Texas Junior Anglers – Saturday, April 26 from 9am-noon at the Colleyville
Nature Center
• Restorative Yoga & Healthy Cooking Class – Sunday, April 27 from 2-5pm at the
Senior Center
• Summer classes and programs began in June
Athletics
• Colleyville Girls Softball Association (CGSA) hosted their end of season
tournament on May 31
• Colleyville Baseball Association (CBA) hosted their end of season tournaments:
the Trophy Hunter and All-Star tournaments in June
• DFW Fast-pitch Softball Organization utilized City Park to host two tournaments
this summer. A World Series qualifier tournament for 10-under on June 14-15
and a showcase tournament for 18-under on July 12-13
Tennis
• The Mid-Cities Tournament was held on June 28
• Summer Leagues began in June
• Summer Tennis classes and camps began June 9 and will go through August 7
Senior Center
Parks and Recreation
Advisory Board Agenda Briefing 4a
City of Colleyville Page 2
• Colleyville Woman’s Club Grant in the amount of $2,273
• Summer Senior Trips: Bush Library & Museum and Piney Woods Steam Train
• New events this Spring/Summer: Mother’s Day Celebration, National
Hamburger Day, Senior Picnic, and Independence Day Celebration
Attachments
City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 07/28/2014 Number
Type Report
Department Parks and Recreation
Title
Parks Capital Improvement and Operations Status Report
Explanation
Parks and Recreation Capital Improvement Projects
• Pleasant Run Trail (Bogart to Mission Lane) construction to be performed in
conjunction with construction of Pleasant Run Road; Public Works has advertised
for bids, and expect the project to begin Fall 2014.
• LD Lockett Park/Cotton Belt Trail Head Project – Staff is working closely with
Hidell and Associates as the project transitions from the design phase to the
construction phase. Based on City Council direction, Hidell will begin final design
and preparation of bid documents.
• Webb House Trail will be constructed in conjunction of with the Quiet Zone
project; construction is expected to begin in late 2014.
Miscellaneous Park Projects
• Irrigation improvements to the fields on the Northside of the Pleasant Run
Soccer Complex and Park have been completed. Improvement to the system will
increase water efficiency and conservation.
• Installation of three new pet waste containers at City Park, LD Lockett Park
Trailhead, and on the Cotton Belt Trail near John McCain Road.
• Trinity River Authority (TRA) water main repair at the Colleyville Nature Center.
• Tennis Courts # 3 and 4 were resurfaced in May.
• Replacement of basketball backboards and rims at City Park, McPherson Park
and Kimzey Park.
• Miscellaneous irrigation repairs and inspections.
Items of Interest
Parks and Recreation
Advisory Board Agenda Briefing 4b
City of Colleyville Page 2
• Paws to Read Summer Reading Program Finale is scheduled for Friday, August
1, 5:30 – 8:30 p.m. This free event is open to the public with children’s activities
and refreshments.
• The Colleyville Senior Center will host the annual Health Fair on September 12,
9-Noon. Low-cost flu and pneumonia shots available; free with Medicare-Part B.
• The annual National Night Out event will take place at City Park on October 7,
7-9 p.m. Public Safety Demonstrations, Activities and Vehicle Exhibits, along with
a Silent Auction/Raffle and Food.
Attachments