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HomeMy WebLinkAboutPark Land Dedication Committee-Agenda Packets-7/28/2014City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, July 28, 2014 6:30 p.m. Colleyville Public Library 110 Main Street - 2nd Floor 1. CALL TO ORDER 2. APPROVAL OF MINUTES April 29, 2014 3. REGULAR AGENDA ITEMS 3a Discussion and consideration of the approval to use Park Land Dedication Fund monies for the LD Lockett Park / Cotton Belt Trail Head Enhancement project 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 5. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 25, 2014 by 5:00 p.m. Kathy E. Moore Administrative Assistant A quorum of the Colleyville City Council may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, April 29, 2014 6:30 p.m. Colleyville Public Library 110 Main Street - 2nd Floor 1. CALL TO ORDER Assistant City Manager/Chief Financial Officer Terry Leake called the meeting of the Park Land Dedication Committee to order at 6:38 p.m. Roll Call Present: Leti Carson, Carel Tornes, Suzanne Hughes. Staff present: Assistant City Manager/Chief Financial Officer Terry Leake, Interim Parks Superintendent Chris Haworth, and Administrative Assistant Kathy Moore. Absent: David Wheelwright 2. APPROVAL OF MINUTES September 14, 2009 A motion was made by Carel Tornes and seconded by Leti Carson to approve the September 14, 2009 meeting minutes as presented. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Approval of the new bylaws for the Park Land Dedication Committee Assistant City Manager/Chief Financial Officer Terry Leake informed the Committee that there are no formal bylaws in place for the Committee, however Ordinance O- 98-1129 provides procedures for the Park Land Dedication Committee. Leake noted that in order to standardize all board, commission and committee bylaws the City Secretary’s office has requested that each group update their bylaws into a new uniformed template. Therefore, staff has incorporated the procedures called out in Ordinance O-98-1129 into the new format and bring them forward for approval. Park Land Dedication Minutes April 29, 2014 City of Colleyville Page 2 A motion was made by Carel Tornes and seconded by Suzanne Hughes to approve the new bylaws for the Park Land Dedication Committee as presented. The motion carried with a unanimous vote. 3b Discussion and consideration of approving the use of Park Land Dedication Fund monies for the Pleasant Run Soccer field improvements Assistant City Manager Terry Leake gave a brief history on the Pleasant Run Soccer Complex, noting that it was built in 1994 with the original fencing and irrigation still in place. She stated that both items have been identified as capital items for replacement with an estimated cost of $25,000 for the fencing and $100,000 for the irrigation. She continued, stating that another item identified as a need in the 2011 Parks, Recreation and Open Space Master Plan was additional playgrounds. Leake noted that there is no playground at the complex and due to the consistent number of patrons using the site, staff recommends the placement of a playground. The estimated cost for the playground is $75,000. Leake stated that staff is requesting approval from the Park Land Dedication Committee to use $200,000 from the Park Land Dedication Fees to fund the improvements at the Pleasant Run Soccer Complex. Leake noted that currently the unallocated fund balance was $1,411,543. There was discussion concerning the timeline for proposed improvements. Terry Leake stated that all of the fencing will be installed prior to the start of the Fall soccer season, along with irrigation on the North side of the competition fields. Additionally, it was noted that irrigation improvements to the South end of the competition fields will be completed between the Fall and Spring seasons. Discussions continued with concerns on the placement of the playground, and safety issues. Terry stated that presently there was no timeline established for the installation of the playground; however staff will be researching the type of equipment and the appropriate placement once approved by Council Leti Carson made a motion to approve the use of $200,000 from the Park Land Dedication fees for improvements to the Pleasant Run Soccer Complex. Suzanne Hughes seconded the motion. The motion carried with a unanimous vote. 4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen’s comments/presentations regarding items not on the agenda. 5. ADJOURNMENT Park Land Dedication Minutes April 29, 2014 City of Colleyville Page 3 Suzanne Hughes moved to adjourn the meeting, and Leti Carson seconded the motion. The meeting of the Park Land Dedication Committee was adjourned at 7:00 p.m. APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 28th DAY OF July, 2014. Minutes taken and prepared by: Kathy Moore Administrative Secretary City of Colleyville Page 1 City of Colleyville Park Land Dedication Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 07/28/2014 Number Type Regular Agenda Items Department Parks and Recreation Title Discussion and consideration of the approval to use Park Land Dedication Fund monies for the L.D. Lockett Park / Cotton Belt Trail Head Enhancement project Explanation At the July 15, 2014 Pre Council meeting staff presented the results of the requested feasibility and cost analysis regarding the addition of restrooms. Based on civil engineering review it is feasible to add restroom facilities adjacent to the proposed pavilion. There would need to be a retaining wall and ramp between the pavilion and the children's playground, and the restroom would be connected via a trellis system, similar to the current restroom/pavilion configuration at McPherson Park. The projected cost to construct the restrooms is $169,408. Staff estimates that the addition of restrooms would result in an estimated additional annual maintenance and operation cost of $1,150. Additionally, staff presented the cost of installing a deep well to provide irrigation for the property. The cost of the well is projected to be $71,262.50 and has a 12- 15 year return of investment. If the restrooms and deep well were added, in addition to the children and adult playground areas, additional funding in the amount of $321,640 would be needed per the attached estimate of probable cost. City Council expressed the desire to fund all of the proposed improvements. Existing funds for the project are a combination of the Fiscal Year 2014 CEDC operating budget, balance of funding in the Park Land Dedication Fund from Cotton Belt Trail, Phase II, and grant proceeds, for a total amount of $206,743. Council proposed that the additional funding be allocated from the Park Land Dedication Fund to complete all the proposed improvements. As a point of reference, the following is background information on the project. The L.D. Lockett Park/Cotton Belt Trailhead Enhancement Project was initially proposed by the City Council after the review and subsequent adoption of the 2011 Parks, Recreation and Open Space Master Plan in December 2011. In April 2012, Cotton Belt Trail Phase II was completed, bringing connectivity to L.D. Lockett Park and the Cotton Belt Trail. Funding in the amount of $100,000 was approved in the Fiscal Year 2013 CEDC budget and was carried forward to the Park Land Dedication Committee Agenda Briefing 3a City of Colleyville Page 2 Fiscal Year 2014 CEDC budget. The services of Hidell and Associates Architects were retained to establish conceptual site drawings with all architectural, engineering, and landscaping drawings required for the construction of the approved design. The City hosted a public meeting on January 30, 2014, at the Colleyville Library with Aaron Babcock from Hidell and Associates Architects, facilitating the presentation and group discussion of interested citizens. In an effort to obtain as much citizen input as possible, five signs were placed along the Cotton Belt Trail trailhead, and at the entrance to L.D. Lockett Park. Additionally, 353 letters were sent to citizens in the surrounding area requesting their participation. Approximately 35 people participated in this meeting, sharing their opinions on what amenities the site should include. In reviewing the information received at this public meeting, Hidell and Associates Architects evaluated this information in conjunction with the priorities and needs identified by over 300 Colleyville citizens that took part in the 2011 Parks, Recreation and Open Space Master Plan. A conceptual plan was developed by Hidell and Associates Architects based on public input from the January 30, 2014 public meeting and the attached outdoor facility needs identified in the 2011 Parks, Recreation and Open Space Master Plan. At the April 7, 2014, Parks and Recreation Advisory Board meeting, the proposed amenities contained in the conceptual site plan were presented and unanimously approved by the Board. Pending City Council's approval for the use of Park Land Dedication Funds for the additional project elements, Hidell and Associates Architects will develop a set of detailed construction documents to move forward with the bid and construction of these enhancements. The total additional recommended project funding is $350,000 from the Park Land Dedication Fund for additional project elements, including site demolition and asbestos abatement of the L.D. Lockett house, and a project contingency. The improvements are an allowable use of funds under the provisions in attached Ordinance O-98-1129. There is an unallocated balance of $1,566,338 as of June 30, 2014, per the attachment - Financial Status of the Park Land Dedication Fund. At the July 28, 2014 meeting, staff will be presenting this recommendation for expenditure of Park Land Dedication funds to the Parks and Recreation Advisory Board, and if approval is received from the Board that evening, then it will be presented to the Park Land Dedication Committee for their consideration. Staff is seeking a recommendation for approval to present this request to the City Council for their consideration at a future meeting. Park Land Dedication Committee Agenda Briefing 3a City of Colleyville Page 3 Financial Impact The proposed expenditures of $350,000 would be paid from the available funds in the Park Land Dedication Fund which are $1,566,338 as of June 30, 2014. Recommendation Approve Attachments 1.Ordinance O-98-1129 2.Financial status of the Park Land Dedication Fund at June 30, 2014 3.L.D. Lockett Park / Cotton Belt Trailhead Probable Cost with Restroom FINANCIAL STATUS OF PARK LAND DEDICATION FUND AT 6-30-2014 TOTAL REVENUES $3,976,706 TOTAL INTEREST INCOME REC'D $552,942 LESS EXPENSES: KIDSVILLE DONATION $1,000 LANDSCAPING NATURE CENTER $1,169 NATURE CENTER TREES $1,035 KIMSEY PARK APPRAISALS $4,700 CITY PARK SOD $72,881 TPWD KIMSEY PARK GRANT $8,800 COTTONBELT TRAIL I $161,447 COTTONBELT TRAIL I ROW ACQUISITION $32,323 WEBB HOUSE RESTORATION $98,584 COTTONBELT TRAIL II $147,006 MC DONWELL SCHOOL TRAIL $162,790 PARK PROPERTY $508,047 CASTLETON TRAIL $18,956 MC PHERSON PARK PHASE I $1,084,147 LOG BARN $111,000 SPARGER PARK TRAIL $82,838 COTTONBELT TRAIL III $23,384 TOTAL EXPENSES $2,520,106 LESS ENCUMBERANCES: COTTONBELT TRAIL II $61,292 COTTONBELT TRAIL III $161,913 WEBB HOUSE TRAIL $20,000 PLEASANT RUN SOCCER COMPLEX IMPROVEMENTS $200,000 TOTAL ENCUMBRANCES $443,205 TOTAL AVAILABLE AT 6-30-2014 $1,566,338 City of Colleyville LD Lockett Park Renovation Restroom Option 7/24/20143:18 PM LD Lockett Park Renovation Quantity Unit Labor Materials Unit SubTotal Total Site Demolition Allowance $12,000.00 Excavation, backfilling and compaction 240 CY 9.00 CY $2,160.00 Select Fill 225 CY 20.00 CY $4,500.00 Silt Fence 1,600 LF 1.00 LF $1,600.00 Inlet Protection 2 EA 150.00 EA $300.00 Subtotal $20,560.00 Lines of pavement, layout of pavement markings 600 LF 0.05 LF $30.00 4 STALL 18.00 STALL $72.00 Lines on pavement, handicap symbol 1 STALL 75.00 STALL $75.00 Handicap Signs 1 STALL 350.00 STALL $350.00 Lines on pavement, "RED" Fire Lane 60 LF 0.65 LF $39.00 3 EA 55.00 EA $165.00 Subtotal $731.00 Water Systems 3/4" Dom. Water Service and Meter 1 EA 3500.00 EA $3,500.00 1 EA 3500.00 EA $3,500.00 Subtotal $7,000.00 4" PVC 140 LF 35.00 LF $4,900.00 Tie-in to Existing Sanitary Sewer Allowance $2,500.00 Clean-out 4 EA 375.00 EA $1,500.00 Subtotal $8,900.00 Electric Service New Pole W/Transformer Allowance $5,500.00 3 - 4 ' Conduits 80 LF 40.00 LF $3,200.00 Subtotal $8,700.00 Estimate of Probable Construction Cost WITH RESTROOM OPTION Site Work Handicap Parking Utilities Sanitary Sewer Systems Parking barriers, wheel stops Backflow Preventer Lines of pavement, parking stall, paint white 4" wide Conceptual Plan Options - Cost Estimate Hidell and Associates Architects 1 City of Colleyville LD Lockett Park Renovation Restroom Option 7/24/20143:18 PM Trees Canopy Trees 4 EA 400.00$ EA $1,600.00 Ornamental Trees 6 EA 400.00$ EA $2,400.00 Plants Shrubs 7 gal - 400 SF 50 EA 40.00 EA $2,000.00 Shrubs 5 gal - 70 EA 30.00 EA $2,100.00 Lawn Hydromulch 5,400 SF 0.25 SF $1,350.00 Steel Edging 550 LF 4.50 SF $2,475.00 Soil Preparation and Mulch Soil Prep & Amendments 70 CY 44.00 CY $3,080.00 Mulch Layer 50 CY 44.00 CY $2,200.00 Bed Preparation 2,000 SF 0.45 SF $900.00 Tree Protection 180 LF 9.00 LF $1,620.00 Irrigation Automatic System 4,200 SF 1.00 SF $4,200.00 Backflow Preventer 1 EA 2500.00 EA $2,500.00 Irrigation Controler 1 EA 1500.00 EA $1,500.00 Subtotal $27,925.00 Concrete Sidewalk Paving 2,297 SF 4.00 SF $9,188.00 Subtotal $9,188.00 Picnic Table 4 EA 660$ EA $2,640.00 Park Bench 2 EA 950$ EA $1,900.00 Trash Can 2 EA 682$ EA $1,364.00 Soccer Goal 2 EA 800$ EA $1,600.00 Bike Rack 1 EA 520$ EA $520.00 Frieght Allowance $800.00 Installation Allowance $2,808.40 Subtotal $11,632.40 Landscaping and Irrigation Concrete Sidewalk Paving Fencing Landscape Structures Conceptual Plan Options - Cost Estimate Hidell and Associates Architects 2 City of Colleyville LD Lockett Park Renovation Restroom Option 7/24/20143:18 PM Concrete Pad 94 SF 4.00 SF $376.00 Equipment Quote $1,523.00 Frieght Allowance $100.00 Installation Allowance $800.00 Subtotal $2,799.00 Supply Plumbing 40 LF 10 LF $400.00 Drain Piping 20 LF 10 LF $200.00 Concrete Pad 0 SF 4.00 SF $0.00 Equipment Estimate $6,166.00 Frieght Allowance $124.00 Installation Allowance $1,800.00 Subtotal $8,690.00 Structural Slab 792 SF 14.00 SF $11,088.00 Drilled Piers 18"6 EA 500.00 EA $3,000.00 Pre-Manufactured Stucture* Allowance $22,000.00 Installation Allowance $9,000.00 Lighting Allowance $5,400.00 Masonry Veneer (At Columns)384 SF 14.00 SF $5,376.00 Subtotal $55,864.00 Sign (Permanent Trail Plan) Estimate $900.00 Installation Estimate $500.00 Subtotal $1,400.00 Concrete Foundation 24 SF 14.00 SF $336.00 Drilled Piers 18"2 EA 500.00 EA $1,000.00 Cast Aluminum Letters Estimate $1,200.00 Cast Stone 24 SF 17.00 SF $408.00 Lighting Allowance $1,800.00 Masonry Veneer (At Columns)80 SF 14.00 SF $1,120.00 Subtotal $5,864.00 Bike Repair Station Water Station Pavilion (Poligon Chelsea - 20x34) Trail Sign *Complete stucture with steel columns, roof framing, MR roof panel (No decking) Monument Sign Conceptual Plan Options - Cost Estimate Hidell and Associates Architects 3 City of Colleyville LD Lockett Park Renovation Restroom Option 7/24/20143:18 PM Retaining wall 240 SF 22.00 SF $5,280.00 Concrete Ramp 218 SF 8.00 SF $1,744.00 Steel Handrails 128 LF 18.00 LF $2,304.00 Concrete Foundation 520 SF 14.00 SF $7,280.00 Drilled Piers 18"6 EA 500.00 EA $3,000.00 CMU Structure 1,600 SF 8.00 SF $12,800.00 Masonry Veneer (Exterior walls)1,180 SF 14.00 SF $16,520.00 Roof Structure 620 SF 20.00 SF $12,400.00 Metal Roof (Standing Seam)620 SF 8.00 SF $4,960.00 Hollow Metal Doors and Frames 400 EA 6.00 EA $2,400.00 Door Hardware 600 EA 2.00 Set $1,200.00 Toilet Accessories Allowance $2,500.00 Termite Control Allowance $1,000.00 Wood Trellis System 207 SF 22.00 SF $4,554.00 Plumbing Fixtures 3,000 EA 6.00 EA $18,000.00 Mechanical Allowance $5,000.00 Electrical Allowance $3,500.00 Lighting Allowance $8,500.00 Subtotal $112,942.00 Playground Surfacing 1,780 SF 4.00 SF $7,120.00 Concrete Curb 148 LF 14.00 LF $2,072.00 Equipment ( Swings and small nature climbers) Allowance $15,000.00 Freight Allowance $1,500.00 Installation Allowance $4,500.00 Subtotal $30,192.00 Surfacing 572 SF 6.00 SF $3,432.00 Concrete Curb 85 14.00 LF $1,190.00 Equipment (5 Stations @ $2500K ) Allowance $15,000.00 Freight Allowance $2,200.00 Installation Allowance $4,500.00 Subtotal $26,322.00 Sub Total $338,709.40 Restroom Structure Children's Playground (5-12 Years Old) Adult Fitness Conceptual Plan Options - Cost Estimate Hidell and Associates Architects 4 City of Colleyville LD Lockett Park Renovation Restroom Option 7/24/20143:18 PM Deep Well Estimate $43,000.00 Power Supply Estimate $2,500.00 Contianment Structure Estimate $4,000.00 Irrigation Piping 24,350 SF 0.75 SF $18,262.50 Backflow Preventer 1 EA 1,500.00 EA $1,500.00 Irrigation Controller 1 EA 2,000.00 EA $2,000.00 Sub Total $71,262.50 General Conditions 10%$33,870.94 Subtotal $443,842.84 Profit & Overhead 6%$26,630.57 Subtotal $470,473.41 Bond 1.50%$7,057.10 Insurance 0.40%$1,881.89 Subtotal $479,412.41 Design Contingincy 5%$23,970.62 Estimate $25,000.00 TOTAL $528,383.03 $206,743.00 $321,640.03 Asbestos abatement Total Additional Funding Required Alternate Existing Well Irrigation Additional Funding Required General Contractor Project Budget Conceptual Plan Options - Cost Estimate Hidell and Associates Architects 5