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HomeMy WebLinkAboutSenior Center Advisory Committee-Agenda Packets-7/17/2014City of Colleyville Page 1 City of Colleyville Senior Center Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Thursday, July 17, 2014 1:30 p.m. Senior Center 2512 Glade Road 1. CALL TO ORDER 2. APPROVAL OF MINUTES October 17, 2013 January 6, 2014 - Joint Worksession 3. REGULAR AGENDA ITEMS 3a Update on the Colleyville Senior Center Project Study 3b Discussion of items for future agendas 4. REPORTS 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, July 11, 2014 by 5:00 p.m. Kathy E. Moore Administrative Assistant A quorum of the Colleyville City Council may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Administrative Assistant at least 48 hours in advance at 817.503.1180, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Senior Center Advisory Committee Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Thursday, October 17, 2013 1:30 p.m. Senior Center 2512 Glade Road 1. CALL TO ORDER Chairperson Debra Minea called the regular meeting of the Colleyville Senior Advisory Committee to order on October 17, 2013, at 1:34 p.m. Roll Call: Present Chairperson Debra Minea, Committee members Heath Dowell, Anna King, Denise LaPosta, Molly Skinner; Library/Parks and Recreation Director Mary Rodne, Recreation and City Events Manager Lisa Escobedo, Recreation Specialist Cody Ashton, Assistant City Manager/Chief Financial Officer Terry Leake, and Administrative Assistant Kathy Moore Absent Committee members Charna Gray and Donna Bertram 2. APPROVAL OF MINUTES July 18, 2013 Committee member Molly Skinner moved to approve the July 18, 2013 minutes as written. Denise LaPosta seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Introduction of new Senior Center Advisory Committee members Committee Chair Debra Minea welcomed back Denise LaPosta for another term on the Committee; she noted that new Committee member Donna Bertram was not in attendance. 3b Election of Senior Center Advisory Committee Chair and Vice-Chair Molly Skinner made a motion that Debra Minea continue as Senior Center Advisory Committee Chair and Charna Gray remain as Vice-Chair. Anna King seconded the motion. The motion carried with a unanimous vote. 3c Update on the Colleyville Senior Center Rebranding Study Senior Center Advisory Committee Minutes October 17, 2013 City of Colleyville Page 2 Library, Parks and Recreation Director Mary Rodne updated the Committee on the progress of the Colleyville Senior Center rebranding study, stating that staff is in the process of compiling all survey results. Assistant City Manager/Chief Financial Officer Terry Leake informed the Committee that a presentation is scheduled for Pre Council on December 17. Additionally, Leake requested that a joint worksession be set with the Senior Center Advisory Committee and the Parks and Recreation Advisory Board; at such date, Hidell Associates will present their findings and recommendations to both groups for their consideration. Discussion continued regarding the survey demographics and percentages. Terry Leake concluded that we had approximately a 5% participation rate with the survey, noting that the majority of the participants were over age 50. The Senior Center Advisory Committee agreed to hold a joint worksession on November 21 at 6:00 p.m.; Rodne stated that once this date is confirmed with the Parks Board, staff will email a confirmation to all members. 3d Discussion and Consideration of the Senior Center Wish List Debra Minea stated that the “Wish List” items are on hold until the results of the Senior Center Rebranding Study are presented. She noted that the Committee could continue to work on the plaque recognizing the 90/older members. Molly stated that pictures were taken for the 90/older plaque, however, she was unsure of their location. Staff will research this and report back at the next meeting. 3e Discussion of Items for Future Agendas There was discussion on the possibility of helping the seniors form a carpool. Terry Leake agreed to contact the City Attorney on the possible liability to the City and any such parameters that would need to be met. 4. REPORTS Cody Ashton, Recreation Specialist gave an overview of the Senior Center activities and upcoming events. Ashton stated that the Senior Center Health Fair was held on September 13, he noted that the date for the Health Fair was moved up to avoid conflict with the Empowering Seniors Health Fair. Cody added that a total of 47 vendors participated and 58 seniors completed their “passport” at the event; this was an increase from last year. Ashton informed the Committee that in September the seniors participated in a focus group for a new senior living facility being built in Colleyville. The group consisted of 12 seniors who provided input on what type of amenities they would want in a senior living facility; each senior received a gift card for their participation. Senior Center Advisory Committee Minutes October 17, 2013 City of Colleyville Page 3 Cody concluded stating that over the last quarter the seniors have gone on 5 trips with an average attendance of eight. Additionally, he noted that the City purchased a new step ladder for the van, which has made trips a much more enjoyable experience for the seniors. Chairperson, Debra Minea invited everyone to attend Friday’s Meals on Wheels luncheon; she noted that shrimp scampi was on the menu and is always very popular with the seniors. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT Denise LaPosta moved to adjourn at 2:02 p.m. Molly Skinner seconded the motion. The motion carried with a unanimous vote. APPROVED BY A VOTE OF ______ AYES, _____ NAYS, AND _____ ABSTENTIONS ON THIS THE 17th DAY OF July 2014. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant Parks and Recreation City of Colleyville Page 1 City of Colleyville Senior Center Advisory Committee and Parks and Recreation Advisory Board Joint Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, January 6, 2014 6:00 p.m. Senior Center 2512 Glade Road 1. CALL TO ORDER Suzanne Hughes Chairperson for the Parks and Recreation Advisory Board called the Joint Worksession to order on January 6, 2014 at 6:01 p.m. ROLL CALL Present: Chairperson Suzanne Hughes, Board members Charles Bethards, Leti Carson, Carel Tornes, Michelle McGarry and Ajit Purandar Absent: Board Member David Hays and Hillary Schwanbeck Debra Minea Chairperson for the Senior Center Advisory Committee called the Joint Worksession to order on January 6, 2014 at 6:01 p.m. ROLL CALL Present: Chairperson Debra Minea, Committee members Donna Bertram, Anna King, Molly Skinner, Heath Dowell, Denise LaPosta Absent: Charna Gray City Staff Present: City Manager Jennifer Fadden, Assistant City Manager/Chief Financial Officer Terry Leake, Park Superintendent Tim Hightshoe, Recreation and Special Events Manager Lisa Escobedo, Recreation Specialist Cody Ashton, Recreation Specialist Lisa Raetzman and Administrative Assistant Kathy Moore; Aaron Babcock- Hidell Associates Architects Citizens Present: Beth Wasson 2. PRESENTATION AND DISCUSSION 2a. Presentation of the Senior Center Project Study Assistant City Manager/Chief Financial Officer Terry Leake introduced herself to the Senior Center Advisory Committee and Parks and Recreation Advisory Board Joint Worksession Minutes January 6, 2014 City of Colleyville Page 2 Board and Committee members, she thanked everyone for coming to the presentation of the Senior Center Project study. Leake introduced Recreation and Special Events Manager Lisa Escobedo who reported background information on the project. Escobedo stated that the 2011 Parks, Recreation and Open Space Master Plan was adopted in 2001, which recommended a study be done to evaluate the usage of the Colleyville Senior Center. Hidell Associates Architects were hired in April 2013 to perform a comprehensive study of the existing facility. Hidell performed an analysis of the existing facility and toured other area facilities; this information was presented in a public focus group session in June 2013. Additionally, the City performed a public survey in August 2013, results combined with the focus group information was used to establish goals for future program development, and to identify potential service models and standards. Hidell worked with staff to develop several reorganization options. Lisa introduced Aaron Babcock of Hidell Associates Architects who presented the results of the study. Aaron Babcock moved forward with the presentation as follows: Assess Needs  Who are Colleyville Residents  City of Colleyville Demographics  Peer Cities-How We Compare  Peer Cities Demographics  What Programming does Colleyville Offer  Enrichment Programs  Peer Cities Programs-How We Compare  Programming Categories  Peer Cities Enrichment Programs  Peer Cities Fitness Programs  Peer Cities Hours of Operation  What is the Existing Facilities Configuration  Existing Facility Configuration  How is the Existing Building Used  How does that Compare to Other Facility Spaces  Types of Spaces Fitness Group Activities Social  What are the National Trends  What Colleyville Citizens have Said  Focus Group and Survey Results Senior Center Advisory Committee and Parks and Recreation Advisory Board Joint Worksession Minutes January 6, 2014 City of Colleyville Page 3 Develop a Plan/Implement  Plan Option 1 – Preferred Option (Staff) Cost Summary Programming Construction Phasing Plan  Plan Option 2 – Alternate Option Cost Summary Programming Construction Phasing Plan  Open Space Master Plan - Outdoor Programming Aaron Babcock concluded his presentation and opened the meeting for questions. Discussion ensued with questions and concerns over various items, to include:  Why the preference of Option 1  The Location of the Kitchen  Future tie-in to the Park Property behind the Center  Parking  Restroom locations  No Restrooms in Active Room Corridor  Hours of Operation  Facility Name  Outdoor Programming for Property behind the Center  Programming  Capacity seating for the Flex Space After lengthy discussion, the Board and Committee members agreed to recommend Option 1 for City Council review at the Pre Council meeting on February 4, 2014, noting that the lack of restroom facilities in the activity room corridor was a concern and they would like that to be reviewed. Terry Leake informed the Board and Committee members that if they would like to attend the Pre Council meeting it would be held on February 4 and staff would email a reminder notice for those who are interested. 2b. Discussion and Consideration of an additional meeting date for the Parks and Recreation Advisory Board Terry Leake stated that this evening’s joint worksession was in lieu of the Parks and Recreation Advisory Board’s regular meeting. Staff request that the Board schedule another meeting in February to conduct business. Board members agreed to meet on February 17. 3. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE Senior Center Advisory Committee and Parks and Recreation Advisory Board Joint Worksession Minutes January 6, 2014 City of Colleyville Page 4 AGENDA There were no citizen comments/presentations regarding items not on the agenda. 4. ADJOURNMENT Suzanne Hughes moved to adjourn the joint worksession at 7:40 p.m. Carel Tornes seconded the motion. Debra Minea stated that the joint worksession would replace the regularly scheduled January meeting for the Senior Center Advisory Committee; she moved to adjourn the meeting at 7:40 p.m. Molly Skinner seconded the motion. The motions carried with a unanimous vote. PARKS AND RECREATION ADVISORY BOARD APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17TH DAY OF FEBRUARY 2014. SENIOR CENTER ADVISORY COMMITTEE APPROVED BY A VOTE OF _____ AYES, ____ NAYS, AND ____ ABSTENTIONS ON THIS THE 17th DAY OF July 2014. Minutes taken and prepared by: Kathy E. Moore Administrative Assistant City of Colleyville Page 1 City of Colleyville Senior Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 07/17/2014 Number 3a Type Regular Agenda Items Department Parks and Recreation Title Update on the Colleyville Senior Center Project Study Explanation Mary Rodne, Library and Recreation Director will provide an update on the progress for the Colleyville Senior Center Project study. Attachments City of Colleyville Page 1 City of Colleyville Senior Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 07/17/2014 Number 3b Type Regular Agenda Items Department Parks and Recreation Title Discussion of items for future agendas Explanation This item allows the opportunity for the Senior Center Advisory Committee members to suggest items for consideration on future Senior Center agendas, and to confirm the next regularly scheduled meeting date. Attachments