HomeMy WebLinkAboutCity Council-Agenda Packets-Worksession-6/24/2014
City of Colleyville
City Council
Worksession
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 24, 2014
6:00 p.m.
Executive Conference Room
Third Floor, City Hall
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Update and discussion on the SH26 reconstruction project
2b Discussion of a date to conduct a worksession for the Glade Road
project
3. EXECUTIVE SESSION - In accordance with Texas Government Code
Chapter 551, Subchapter D
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
4. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June
20, 2014 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires
special accommodations, please advise the City Secretary at least 48 hours in
advance at 817.503.1133, and reasonable accommodations will be made to assist
you.
City of Colleyville Page 1
City of Colleyville
City Council Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2a Agenda Date 06/24/2014
Type Presentation and Discussion
Department Public Works
Title
Update and discussion on the SH26 reconstruction project
Explanation
This item is to update the City Council on the current status of the first phase of the
reconstruction of SH26/Colleyville Boulevard between Pool Road/Brumlow Road and
John McCain Road, and to provide an update on the status of the remaining section of
the corridor.
Topics that will be presented for discussion include;
• Phase I (Northern City Limit to John McCain Road) Update
• Phase II (Hall-Johnson Road to Brown Trail) Update
• Phase III (John McCain Road to Hall-Johnson Road) Update
• Phase IV (Brown Trail to south City Limits) Update
• Defining the concept of “Destination Colleyville”
Staff will be seeking guidance from the City Council in the following areas;
• What enhancements, if any, is the City willing to fund with the next phases of
the road project?
• Does the City wish to pursue Phase III construction concurrent with the Phase
II construction that will be let in December of 2014?
• How does the City want to define the concept of “Destination Colleyville”?
A copy of the presentation is attached to this agenda briefing.
Attachments
1. February 18, 2014 SH26 Presentation
2. March 18, 2014 SH26 Presentation
3. June 24, 2014 Presentation
City of Colleyville Page 1
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SH26/Colleyville Boulevard
Reconstruction Project
Update
Pre Council
March 18, 2014
Previous Council Update
•February 18, 2014
–Project Timeline
–Change Order Status
•Landscaping
•Street signs and signal poles
•Cottonbelt Phase III, sidewalks and crosswalks
Progress Since Last Update
•Project Construction
–Contractor has focused on the bridge construction, and
paving the future northbound lanes
•TxDOT/Contractor Communication
–Staff is meeting weekly with both TxDOT, and the
project contractor
•Staff has evaluated options in regard to the Oak
Pointe Drive/Tinker Road and Colleyville Boulevard
Intersection
Oak Pointe Drive/Tinker Road and Colleyville Boulevard Intersection
Option 1 Alternate access, via emergency access
gates until Tinker Road/Oak Pointe Drive
intersection is permanently reconstructed
Option 2 Temporary realignment of Oak Pointe Drive
Option 3 Construct the intersection in its final
configuration
Option 4 Extend the funded phase of SH26 to
include this intersection
Option 5 Complete the construction of SH26 from
Brown Trail to John McCain Road
Oak Pointe Drive/Tinker Road and
Colleyville Boulevard Intersection –
Option 1
•Alternate access, via emergency access
gates until Tinker Road/Oak Pointe Drive
intersection is permanently reconstructed
•Considerations
–Rehabilitation of the existing pavement
on Wyatt Drive: estimated cost
$50,000
–Consent of the Villas of Oak Pointe
HOA to open the emergency access
gate
–Additional traffic on Wyatt Drive and
through the Ross Downs Neighborhood
Oak Pointe Drive/Tinker Road and
Colleyville Boulevard Intersection –
Option 2
•Temporary realignment of Oak
Pointe Drive until Tinker Road/Oak
Pointe Drive intersection is
permanently reconstructed
•Considerations
–New Temporary Signals
–Estimated Cost $270,000*
–TxDOT Permit and Plans
Tinker Road
Oak Pointe Drive
6255 Colleyville Blvd.
* Subject to the property owner being receptive to a
temporary easement (.25 acres) resulting in a
significant impact to property at 6255 Colleyville
Boulevard
Oak Pointe Drive/Tinker Road and
Colleyville Boulevard Intersection –
Option 3
•Reconstruct the intersection in its
final configuration
•Considerations
–Estimated cost $2,650,000
–Leaves 1,200 feet of existing
roadway between Tinker Road to
Hall-Johnson Road
–1,000 feet is transitional
pavement will be replaced when
the roadway is constructed
–Drainage constructed in the final
configuration ($700,000)
–TxDOT Permit and Plans
Tinker Road
Oak Pointe Drive
Tinker Road
Oak Pointe Drive
Hall-Johnson Road
Hardage Lane
Oak Pointe Drive/Tinker Road and Colleyville Boulevard Intersection –Option 4
•Extend the funded phase of
SH26 to include this
intersection
•Consideration
–Estimated cost $5.4
million to extend the
limits of the project
–Requires a scope
modification to the next
phase of construction,
and a funding agreement
to cover the additional
costs
Oak Pointe Drive/Tinker Road and
Colleyville Boulevard Intersection –
Option 5
•Complete the construction of
SH26 from Brown Trail to
John McCain Road
•Consideration
–Estimated cost $13
million to extend the
limits of the project
–Requires a scope
modification to the next
phase of construction,
and a funding agreement
to cover the additional
costs
Questions and Comments
TxDOT SH26/Colleyville Boulevard
Reconstruction Project
Update and Discussion
City Council Worksession
June 24, 2014
Presentation Outline
•General Corridor Update
•Phase I (northern City limit to John McCain Road) Update
•Phase II (Hall-Johnson Road to Brown Trail) Update
–What enhancements, if any, is the City willing to fund with the next phases
of the road project?
•Phase III (John McCain Road to Hall-Johnson Road) Update
–Does the City wish to pursue Phase III construction concurrent with the
Phase II construction that will be let in December of 2014?
•Phase IV (Brown Trail to the southern City limits) Update
•Defining “Destination Colleyville”
–How does the City want to define the concept of “Destination Colleyville”?
NCTCOG and TxDOT have completed the Regional Traffic Signal
Retiming Program for TxDOT SH26/Colleyville Boulevard
•TxDOT owns and maintains the traffic signals along TxDOT SH26/Colleyville Boulevard that
are within Colleyville
•North Central Texas Council of Governments (NCTCOG) commissioned a signal timing study
for the TxDOT SH26/Colleyville Boulevard corridor that was completed this past spring and
the recommendations have been implemented
•The intersections north of Tinker Road were not modified due to the ongoing construction
activities (John McCain Road and Longwood Drive)
•Signal timings were adjusted to minimize delays with the traffic flow priorities being TxDOT
SH26/Colleyville Boulevard
Signal Retiming
TxDOT has installed flashing yellow arrow signals on TxDOT
SH26/Colleyville Boulevard
•In the interest of enhancing mobility and safety, TxDOT has installed flashing yellow arrow
signals at various intersections of TxDOT SH26/Colleyville Boulevard. Flashing yellow arrow
left-turn signals are the new nationwide standard.
•These improvements were completed in January.
Flashing Yellows
TxDOT SH26/Colleyville Boulevard
Phase I
(Brumlow/Pool in Grapevine to John McCain Road)
Progress Since Last Council Update (March 18, 2014)
•Project Construction
–The contractor has completed work on the majority of the northbound lanes and the commercial driveways in Colleyville
–The traffic switch for northbound lanes is presently scheduled for July 18, 2014
–The City has requested that the sidewalk along the east edge of road be extended for the limits of the project with the exception of north of Longwood Drive
–Cotton Belt Trail Phase III design is almost complete and final plans will be submitted to TxDOT within the next two weeks. This will performed as a change order to the current road project
–Project substantial completion is estimated in June 2015
•TxDOT/Contractor Communication
–Staff is meeting weekly with both TxDOT and the project contractor
Phase I (Brumlow/Pool in Grapevine to John McCain Road)
Phase I (Brumlow/Pool in Grapevine to John McCain Road)
Cotton Belt Trail Phase III design
is almost complete, final plans will be
submitted to TxDOT within the next
two weeks, as a change order to the
road project, and will require a TxDOT
Advanced Funding Agreement
Landscaping for this phase is
funded with a Green Ribbon
Grant and plans have been
approved and a change order
has been issued
Crosswalks are currently being
installed, and will require a TxDOT
Advanced Funding Agreement
Sidewalks are currently being installed
and will require a TxDOT Advanced
Funding Agreement
Enhanced Signal Poles are being
coordinated with TxDOT, and will require
a TxDOT Advanced Funding Agreement
LED back lit street signs are being
coordinated with TxDOT for the
installation and purchase of materials
Phase I (Brumlow/Pool in Grapevine to John McCain Road)
TxDOT SH26/Colleyville Boulevard
Phase II
(Hall-Johnson Road to Brown Trail)
•The project limits for the next
phase of construction for TxDOT
SH26/Colleyville Boulevard was
originally John McCain Road to
Hall-Johnson Road
•Funded by allocated federal
funds in the amount of
$10,926,115 and $2,731,528
state match for a total funding
amount of $13,657,643
Phase II (Hall-Johnson Road to Brown Trail)
•Per the City’s request, the next
phase of construction for the
TxDOT SH26/Colleyville
Boulevard Project has been
changed to the section between
Hall-Johnson Road and Brown
Trail
•The scope of the project was
changed to initially construct two
through lanes in each direction
with intersections in their final
configuration with allocated
funding (federal and state funds
in the amount of $13,657,643)
Phase II (Hall-Johnson Road to Brown Trail)
Six Lane R.O.W. with Four Lanes
Six Lane R.O.W. with Six Lanes
Phase II (Hall-Johnson Road to Brown Trail)
Currently in the design phase
•Monthly coordination conference calls
–Hosted by NCTCOG
–TxDOT
–City staff
–County
•Monthly utility relocation coordination meetings
–Hosted by TxDOT
–Franchise utilities
–City staff
•The design of the project and utility relocation efforts remain on
schedule to allow a December 2014 TxDOT bidding
–construction is expected to begin in early 2015 and take approximately 24-36
months to complete
Phase II (Hall-Johnson Road to Brown Trail)
Utility Relocations
•Oncor Electric is well underway with
the relocation of their overhead
power lines and utility poles
•City owned water and sewer
relocations began on June 2, 2014
•All franchise utilities have indicated
that they should be completed and
should not delay the start of the next
phase of construction
Phase II (Hall-Johnson Road to Brown Trail)
Pedestrian Mobility
•The original scope of the project did not include a pedestrian element for the
corridor unless one previously existed (sidewalks would be replaced if they
existed prior to construction but no new sidewalks would be added)
•The City applied for a Transportation Enhancement Program Grant to enhance
the corridor project and obtain an additional funding source. The City was
awarded $1,273,004 that requires a 20 percent local match (projected to be
$318,251) This grant applies to the section of the corridor between Hall-Johnson
Road to Brown Trail only.
•Staff is working with TxDOT to have the pedestrian improvements, as well as
the grant funding source, incorporated into this phase
Phase II (Hall-Johnson Road to Brown Trail)
City actions to minimizing the impacts of construction for
the community and the adjacent properties
•Dedicated project manger representing the community’s interests
•Enhanced external and internal communications effort throughout the duration
of the project and business support
•Monthly executive coordination meetings
–TxDOT has committed to a monthly executive meeting to address issues during the
construction phase of the project
–Attendees include
•City Manager
•TxDOT Area Engineer
•TxDOT District Engineer
•Key Project Staff (contractor and City staff)
Phase II (Hall-Johnson Road to Brown Trail)
TxDOT SH26/Colleyville Boulevard
Phase III
(John McCain Road to Hall-Johnson Road)
Project History
•This was originally the next section of roadway to be constructed with the
allocated federal and state funding
•The funding has been shifted to the south, to the section between Hall-Johnson
Road to Brown Trail, as a result of a formal request by the City of Colleyville on
October 23, 2013, and approved by the Regional Transportation Council on April
10, 2014
•The scope of the project was also changed to initially construct two through
lanes in each direction with intersections in their final configuration
•Franchise utilities are being relocated for this phase. All of the City-owned utility
relocations have been completed for this section
Phase III (John McCain Road to Hall-Johnson Road)
•Estimated cost for this phase of the project is
$13,000,000 without any additional
enhancements
•This section includes the Tinker Road
intersection
•This section of the corridor currently has no
identified dedicated funding with the exception
of the committed Tarrant County funds
–County commitment of $1,000,000
–NCTCOG funding is not available
–TxDOT and federal funding is not available
–TxDOT Pass-Through Financing remains an option
Oak Pointe Road
Tinker Road
Phase III (John McCain Road to Hall-Johnson Road)
Potential Funding Scenario
•Combination of available cash from TIF plus a debt issuance for the
balance
–$3,000,000: available unallocated cash
–$1,000,000: Tarrant County commitment
–$9,400,000: debt issuance from the TIF
•13 year bonds at an estimated rate of 3.40%
•Estimated total interest cost of $3,263,740
•TxDOT reimbursement of construction costs
–Pass -Through Financing Program
•Up to 100 percent of construction cost reimbursement over 10 to 20 years (12 years is typical)
•TIF cash flow would cover debt service payments in years 2015-2017
•Reimbursements could cover debt service payments starting in 2018
Phase III (John McCain Road to Hall-Johnson Road)
TxDOT SH26/Colleyville Boulevard
Phase IV
(Brown Trail to southern City limits)
•Phase IV
–The limits of this phase of construction is Brown Trail to the southern
City limits
–The utility relocations have not been started, and are not currently
scheduled
–No funding has been identified for this section of the corridor
–This phase of construction is not currently scheduled to be
reconstructed at this time
Phase IV (Brown Trail to the southern City limits)
TxDOT SH26/Colleyville Boulevard
Defining “Destination Colleyville” as it relates to
Colleyville Boulevard
Destination Colleyville
Current TxDOT SH26/Colleyville Boulevard
Destination Colleyville
Proposed TxDOT SH26/Colleyville Boulevard
Cross Section
Destination Colleyville
Current TxDOT SH26/Colleyville Boulevard
Destination Colleyville
Artistic Rendering of the TxDOT Planned SH26/Colleyville Boulevard
Destination Colleyville
Sidewalks
Stamped
Concrete
Crosswalks
Back Lit Street
Name Signs
Enhanced
Signal Poles
Street
Lighting
Enhanced
Landscaping
Wayfinding
Signage
Destination Colleyville
Artistic Rendering of the TxDOT Planned SH26/Colleyville Boulevard
Destination Colleyville
This image/option includes the addition of sidewalks at an estimated
cost of $318,251* for Phase II, and $650,000 for Phase III
*Reminder of the cost to be funded by the TEP grant
Destination Colleyville
This image/option includes the addition of basic median landscaping at an
estimated cost of $150,000 for Phase II, and $100,000 for Phase III
Destination Colleyville
This image/option includes the addition of street lights at an
estimated cost of $120,000 for Phase II, and $90,000 for Phase III
Destination Colleyville
This image/option includes the addition of enhanced landscaping within the
median at an estimated cost of $400,000 for Phase II, and $250,000 for
Phase III
Destination Colleyville
This image/option shows the addition of enhanced landscaping within both
the median and the parkways
Destination Colleyville
This image/option includes the addition of wayfinding signage at an estimate
cost of $60,000 for Phase II, and $20,000 for Phase III
Destination Colleyville
This image/option shows the addition of stamped and colored crosswalks at
the intersections at an estimated cost of $150,000 for Phase II, and $25,000
for Phase III
Destination Colleyville
This image/option shows the addition of stamped and colored pavement at
the intersections at an estimated cost of $150,000 for Phase II, and $25,000
for Phase III
Enhancement Summary
Project Enhancement Phase II
Estimated Cost
Phase III
Estimated Cost
Total
Sidewalks $1,591,255
($1,273,004 grant funds and
$318,251 -20% City match)
$650,000 $2,241,255
($1,273,004 grant funds and
$318,251 -20% City match)
Street Lighting $120,000 $90,000 $210,000
Wayfinding Signage $60,000 $20,000 $80,000
Back Lit Street Name Signs $96,000 $16,000 $112,000
Stamped and Colored Crosswalks $150,000 $25,000 $175,000
Stamped and Colored Pavement $150,000 $25,000 $175,000
Black Powder Coated Signal Poles $60,000 $10,000 $70,000
Less Grant Funding -$1,273,004 $0 -$1,273,004
Total City funding needed for the
enhancements listed above
$954,251 $836,000 $1,790,251
Basic Median Landscaping*$150,000 $100,000 $250,000
Enhanced Landscaping*$400,000 $250,000 $650,000
*Green Ribbon Grant in the amount of $400,000 will be applied for on July 11, 2014
(if the grant is awarded, the City will only be responsible for the cost of landscaping design)
Trees along TxDOT SH26
•Trees within the limits of the construction project are subject to removal
•Reasons for removal include
–Located in the right-of-way
–Installation of the new drainage system
–Franchise utility relocations
•A tree survey has been performed by the City in order to identify and measure
all existing trees in or within 10’ of the TxDOT rights-of-way
•Staff is consistently working with the franchise utilities and TxDOT to minimize
the impacts to the existing trees that are along the TxDOT SH26 corridor
Direction Needed
•What enhancements is the City is willing to fund with the
next phases of the road project?
–enhancements should be included in the original plans to take advantage
of the competitive bidding process in order to avoid the additional
expense of performing them as a change order or as a stand alone
project
•Does the City wish to pursue Phase III construction
concurrent with the Phase II construction that will be let in
December of 2014?
•How does the City want to define the concept of
“Destination Colleyville”?
Questions and Comments
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2b Agenda Date 06/24/2014 Number
Type Presentation and Discussion
Department City Manager
Title
Discussion of a date to conduct a worksession for the Glade Road project
Explanation
The purpose of this item is to discuss a date for a City Council worksession to discuss
the Glade Road project.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 06/24/2014
Type Executive Session
Department City Secretary
Title
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect