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HomeMy WebLinkAboutCity Council-Minutes-6/3/2014�\TY OE. COLLE�Y VILLE �� � B X A ti.y..: City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, June 3, 2014 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Presentation and overview of Colleyville Center PC-2 Presentation and discussion of the development review process PC-3 Presentation of the Quarterly Investment Report � PC-4 Discussion of the June 3, 2014, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - �egal - Consultation with attorney regarding pending litigation - Keith Pardew v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 - Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda June 3, 2014 RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Bishop David Knight, Church of Jesus Christ of Latter-day Saints PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. OATH OF OFFICE Administration of the Oath of Office to Place 3 Councilmember Chris Putnam, and Place 4 Councilmember Jody Short 3. RECEPTION FOR INCOMING CITY COUNCILMEMBERS 4. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-14-3751 5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Presentation of the Texas Fire Chiefs Association 2014 Lone Star Achievement Award for Safety Innovation - Mayor Pro Tem Mike Taylor and Fire Chief Brian Riley 6. CONSENT: READING AND PUBLIC HEARING - Resolution R-14-3752 6a Approval of the minutes of the regular City Council meeting of May 13, 2014 6b Approval of the minutes of the City Council Special meeting of May 21, 2014 6c Approval to purchase one Ford F-150 standard cab pickup truck and one Ford F-550 crew cab utility truck from Rush Truck Center, through the Texas Local Government Purchasing Cooperative (BuyBoard), in an amount not to exceed $67,427, and authorize the city manager to execute the purchase agreement City Council Agenda June 3, 2014 6d Approval of the Zoning Board of Adjustment and Planning and Zoning Commission bylaws 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-14-3753 Consideration of a special event permit to allow for amplified sound of musical instruments from 10:00 p.m. to 12:00 midnight at 4800 Stafford Drive, Case GC14-010 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THEAGENDA 9. REPORTS Sign Board of Appeals Meeting Minutes - March 11, 2014 Zoning Board of Adjustment Meeting Minutes - April 8, 2014 Planning and Zoning Commission Meeting Minutes - April 14, 2014 i 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 3, 2014 - Reading and Public Hearing -Resolution R-14-3754 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, May 30, 2014 by 5:00 p.m. � Amy elley, TR C City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special , accommodations, please advise the City Secretary at /east 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. C�1 Y ��F coL�.E v �� ..r.._`.� �,.. Tuesday, June 3, 2014 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 517. 503.1000 www.colleyville.com City Council Chambers Mayor Pro Tem Mike Taylor called the Pre Council meeting of the Colleyville City Council to order on June 3, 2014, at 5:30 p.m. ROLL CALL: Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart. Mayor David Kelly and Councilmember Stan Hall were absent. City Councilmember-elect Chris Putnam was also present. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian Riley, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard, Human Resources Director Michelle Reyes, Colleyville Center Manager Leslie Hill, Public Works Director Bob Lowry, City Engineer ]eremy Hutt, Assistant to the Public Works Director Beth Wimpy, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley. PC-1 Presentation and overview of Colleyville Center Colleyville Center Manager Leslie Hill presented this item and briefed the City Council. Mark Johnson, Colleyville Center Advisory Committee member, was also present. Councilmember Mogged questioned staff regarding if the Center has ever come close to the 87 percent of cost recovery. Manager Hill replied no, and Mr. Johnson concurred. Councilmember-elect Putnam questioned staff regarding the trend before the rate increase, was it down? Manager Hill replied for 2013 there was a compensation expenditure which affected the numbers, along with some other one-time costs. City Manager ]ennifer Fadden explained expenditures were up, revenues were not down. Manager Hill added there are more bookings for the weekends, which are more costly, than the weekday bookings. �CltyofCoJleyiii//e � . �..,-� , ,, � ..,,. ..... . ,:, . ..,. , ` ';':Page,i � City Council Minutes June 3, 2014 Councilmember Hart stated the overall economy is better now. Manager Hill concurred and stated there are more business bookings during the weekday, and more social events for the weekend. Councilmember Wollin questioned staff regarding if there is a rebate for using Colleyville businesses at the time of the rental. Manager Hill replied currently with the use of three businesses, the Center provides free stage and up-lighting. She stated there is a referral list given to the clients to encourage the use of Colleyville businesses. Councilmember Wollin questioned staff regarding if there will be any effect on the conference or meeting rooms for the non-profit rates. Manager Hill replied no change to those rates, at this time. Councilmember Wollin questioned staff regarding if an AV tech is included. Manager Hill replied yes. Councilmember Mogged stated these are really cost neutral changes. Manager Hill replied yes. Mayor Pro Tem Taylor questioned staff regarding if this will actually help those reoccurring events, in that they will have the same set-up and cost. Manager Hill stated it may have more of an effect on the all-day events with additional add-ons, rather than setting them up with a la carte items. Councilmember Short questioned staff regarding if the perk for using Colleyville businesses has been eliminated with the new rate structure. Manager Hill replied it will not have an effect on those events using Colleyville businesses, and that mostly occurs on the weekends. Councilmember Short questioned staff regarding what other items can be offered as incentives. Manager Hill replied great customer service. Councilmember-elect Putnam stated it is more for those internal services. Manager Hill replied yes. Councilmember-elect Putnam questioned staff regarding if the City could offer some of those external services to monetize on them, such as alcohol sales. Manager Hill stated those services would be additional revenue sources; however, that would not be her call to make. City Manager Jennifer Fadden stated that is certainly something City Council could explore; however, there may be building modifications that would need to be made, such as to the kitchen facility. Mayor Pro Tem Taylor stated the liability of the alcohol needs to be considered. � � .�, . �- � T. _.� . �. City of Col%yvi/le , ,� .,,, .,. �.: . . .. . ;. , . �, „ ., � - ° �Peye 2<< City Council Minutes June 3, 2014 Mayor Pro Tem Taylor questioned staff regarding if there is a discount when using Colleyville businesses. Manager Hill stated she would research to see if the discount was given in the past, maybe with administrative fees; however, it is not something being offered currently. Councilmember Wollin stated the City would then benefit from the sales tax to help balance the discount given. Councilmember Hart questioned staff regarding if there was an increase in revenues with the new rate increase created last year. Manager Hill replied yes, in the weekend use. Councilmember Hart stated that speaks very positive to the Center. Manager Hill stated customers are amazed with the rates. Councilmember Hart questioned staff regarding what is being missed by having those low rates. Manager Hill stated there may be a distinction between being cheap and a good value; it is a fine line. Councilmember Hart stated he does not want anything to change that dynamic. Councilmember Wollin questioned staff regarding if the Colleyville residents and businesses receive the 20 percent discount. Manger Hill replied yes. Mayor Pro Tem Taylor stated the rate change does eliminate the problems with invoicing. Mayor Pro Tem Taylor questioned staff regarding if the client can still receive copies as an a la carte item. Manager Hill replied typically the client only needs 10 or so copies, therefore, the Center will provide those copies to them. She added there is a fee for a larger quantity of print copies. Mayor Pro Tem Taylor questioned staff regarding if someone rents prior to October 1, 2014, will they receive the current or new rate. Manager Hill replied the current rates will apply; however, after October 1, 2014, the new rates will apply. Councilmember Mogged questioned staff regarding the plans for testing the market, will this be done every year, every other year? Manager Hill stated there are other municipalities, which they research, to see how the rates and services are being provided. City Manager Jennifer Fadden stated the June 17th agenda item will have the new rate structure, and will take into consideration a discount mechanism for the utilization of at least three Colleyville businesses. Councilmember Wollin questioned staff regarding if the north and south hall rates should be different, given the differences in the uses of each. Manager Hill stated ' Clry of Co/ley'vllle - - -, FL' �age �.�� City Council Minutes June 3, 2014 each does have its own advantage; however, there were no differences in rates discussed with the committee. PC-2 Presentation and discussion of the development review process Community Development Director Ron Ruthven presented this item and briefed the City Council. Mayor Pro Tem Taylor questioned staff regarding if this exercise was worth it. Director Ruthven replied yes, and processes should always be reviewed. Mayor Pro Tem Taylor questioned staff regarding if staff participated in this exercise. Director Ruthven replied yes, and he gave special thanks to Assistant to the Public Works Director Beth Wimpy for her commitment to putting together the presentation and Parks Manager James Hubbard for his input. Mayor Pro Tem Taylor stated it is important for staff to look at these processes, just like a citizen would. Mayor Pro Tem Taylor stated it is important for staff to ensure electronic forms work properly. Councilmember-elect policies, not with presentation. Putnam stated, for clarification, his issues were with the processes, and he expressed his appreciation for the Mayor Pro Tem Taylor stated he understood there were other issues as well, which City Council felt needed to be addressed. Councilmember Short questioned staff regarding how the balance is evaluated when the development community states "the processes are fine." Director Ruthven replied the development community knows they are going to have to go through certain processes and requirements for their project. He added staff works very diligently to ensure those requirements are met for the highest quality development. City Manager Jennifer Fadden stated we want the processes to be predictable and consistent. She stated that staff has done their job as long as those processes have been administered and managed. She added the application of City Council's policies and codes should be known to the development community up front, so that they know what is expected. Councilmember Mogged questioned staff regarding what is going to be measured in six months to know what may or may not need to be changed to continue with success. Director Ruthven replied constant tracking and measuring of development consistencies and effectiveness. He stated from this presentation, � .�F r ,� . 7 .,;----3-°;-:�,j C ty of Co/leyvi//e '' -, ., : , .. , ,,. z - _, _ � _ . .:.. � . .,, Page 4 , City Council the residential time for staff. Minutes June 3, 2014 plan review timeline has been changed to allow for more review Councilmember Mogged questioned staff regarding if the proper measures are in place to properly track. Director Ruthven replied yes, and he explained he is watching for trends to see if anything needs to be changed or updated. He stated the permitting software allows for reports to see the trends. Councilmember Mogged questioned staff regarding if there is anything that could help with standardizing, so that those persons who may work in multiple communities, may learn and enforce it. Director Ruthven stated the International Building Code is adopted across the communities to help with those consistencies. Councilmember Mogged stated that does help with being consistent. Director Ruthven concurred, but that zoning is the one thing that is tailored for each community. He stated there are several benchmarks done with the surrounding communities. Mayor Pro Tem Taylor questioned staff regarding the assumption of liability of approved plans. City Attorney Matthew Boyle replied the City releases the plans for construction. City Manager Jennifer Fadden added based on the seal of a registered engineer, the City accept plans, we do not approve plans. City Attorney Matthew Boyle stated based on staff's review, the applicable requirements have been met with the submittal, including but not limited to the requisite, signed off by any registered professional. Mayor Pro Tem Taylor questioned staff regarding what occurs if defects happen after inspections have been completed. City Attorney Matthew Boyle replied there are a lot of variables which may occur during that timeframe; however, the City only has a limited spectrum of control, when the application is submitted and if it meet the City's requirements. He explained the design is the engineer who has stamped the plans; therefore, their liability. He stated the release of those documents for construction is not a warranty deed. PC-3 Presentation of the Quarterly Investment Report Assistant City Manager and Chief Financial Officer Terry Leake presented this item and briefed the City Council. There was no further discussion of this item. PC-4 Discussion of the June 3, 2014, City Council regular agenda items There was no discussion of this item. ; City of Col%yvPl/e � , . �, . , _ � Page 5�:. City Council Minutes June 3, 2014 Mayor Pro Tem Taylor questioned City Council regarding possible dates for the City Slickers event, sponsored by the Colleyville Chamber of Commerce. City Councilmembers suggested the dates of June 21 and July 12. Mayor Pro Tem Taylor adjourned the Pre Council meeting at 6:45 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Pro Tem Taylor at 7:30 p.m. ROLL CALL: Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart. Mayor David Kelly and Councilmember Stan Hall were absent. City Councilmember-elect Chris Putnam was present. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian Riley, Human Resources Director Michelle Reyes, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Parks Manager James Hubbard, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Communications _ and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley. i. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney regarding pending litigation - Keith Pardew v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 - Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Pro Tem Taylor explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic x� ;�,.. C ty oi Colleyvflle �,'��Page 6�'. City Council Minutes June 3, 2014 Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:46 p.m. and reconvened at 6:47 p.m. INVOCATION: Bishop David Knight, Church of Jesus Christ of Latter-day Saints PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. OATH OF OFFICE Administration of the Oath of Office to Place 3 Councilmember Chris Putnam, and Place 4 Councilmember Jody Short City Secretary Amy Shelley administered the Oath of Office to Place 3 Councilmember Chris Putnam, and Place 4 Councilmember ]ody Short. Mayor Pro Tem Taylor recessed the City Council meeting at 7:34 p.m. for a reception for the City Council. 3. RECEPTION FOR INCOMING CITY COUNCILMEMBERS Mayor Pro Tem Taylor reconvened the City Council meeting at 7:50 p.m. and called the roll. ROLL CALL: Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart. Mayor David Kelly was absent. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian Riley, Human Resources Director Michelle Reyes, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Finance Manager Karen Hines, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley. 4. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-14-3751 This resolution was not needed. C ry of'Col/eyvll/e Page 7� City Council Minutes ]une 3, 2014 5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Wollin announced the summer reading program, Paws to Read, to begin with the kick-off party on Thursday, June 5, 2014 from 6:00 - 8:00 p.m. Councilmember Short announced the 17th Annual Colleyville Lions Club xSIGHTment Run scheduled Saturday, June 7, 2014 at Colleyville Center, 5301 Riverwalk Drive. The one-mile Fun Run/Walk starts at 7:30 a.m.; the 5K Run begins at 8:00 a.m. Presentation of the Texas Fire Chiefs Association 2014 Lone Star Achievement Award for Safety Innovation - Mayor Pro Tem Mike Taylor and Fire Chief Brian Riley Mayor Pro Tem Taylor presented Fire Chief Brian Riley with the Texas Fire Chiefs Association 2014 Lone Star Achievement Award for Safety Innovation. Chief Riley explained the organization and goals of the North East Fire Department Association (NEFDA). 6. CONSENT: READING AND PUBLIC HEARING - Resolution R-14-3752 6a Approval of the minutes of the regular City Council meeting of May 13, 2014 6b Approval of the minutes of the City Council Special meeting of May 21, 2014 6c Approval to purchase one Ford F-150 standard cab pickup truck and one Ford F-550 crew cab utility truck from Rush Truck Center, through the Texas Local Government Purchasing Cooperative (BuyBoard), in an amount not to exceed $67,427, and authorize the city manager to execute the purchase agreement 6d Approval of the Zoning Board of Adjustment and Planning and Zoning Commission bylaws Mayor Pro Tem Taylor read Resolution R-14-3752 in its entirety. Mayor Pro Tem Taylor opened the public hearing at 8:00 p.m. There was no one present wishing to speak and Mayor Pro Tem Taylor closed the public hearing at 8:00 p.m. City Council Minutes June 3, 2014 Councilmember Hart moved to approve Resolution R-14-3752. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 6- Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart Absent: 1— Mayor David Kelly 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-14-3753 Consideration of a special event permit to allow for amplified sound of musical instruments from 10:00 p.m. to 12:00 midnight at 4800 Stafford Drive, Case GC14-010 Community Development Director Ron Ruthven presented this item and briefed the City Council. Mayor Pro Tem Taylor read Resolution R-14-3753 in its entirety. Councilmember Putnam questioned staff regarding if there is a requirement to notify the neighbors. Director Ruthven replied no. Mayor Pro Tem Taylor opened the public hearing at 8:07 p.m. Sarah Kane, representative of the applicant and property owners, presented this item and briefed the City Council. There was no one present wishing to speak and Mayor Pro Tem Taylor closed the public hearing at 8:09 p.m. Councilmember Mogged stated he complimented the applicant for their notification to the neighbors, prior to the event. Mayor Pro Tem Taylor concurred with Councilmember Mogged. Councilmember Mogged moved to approve Resolution R-14-3753. Councilmember Short seconded the motion. The motion to approve carried by the following vote: Aye: 6- Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart Absent: 1— Mayor David Kelly City Council Minutes June 3, 2014 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THEAGENDA City Attorney Matthew Boyle explained City Councilmembers are not to deliberate or respond on items brought forth during the citizen comment section of the agenda as these items are not posted on the agenda. Gary Lecocq, 5113 Roberts Road, spoke regarding citizen input, eminent domain, and the Glade Road project. Kathy Hadley, 204 North Timberline Drive, spoke regarding the placement of business and garage sale signs, and the ability for businesses to send out coupons to the students at GCISD. Bobby Lindamood, 4913 Jim Mitchell Trail West, spoke regarding the Glade Road project. 9. REPORTS Sign Board of Appeals Meeting Minutes - March il, 2014 Zoning Board of Adjustment Meeting Minutes - April 8, 2014 Planning and Zoning Commission Meeting Minutes - April 14, 2014 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 3, 2014 - Reading and Public Hearing -Resolution R-14-3754 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Councilmember Putnam moved to adjourn, and Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 6- Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart Absent: 1— Mayor David Kelly Mayor Pro Tem Taylor adjourned the City Council meeting at 8:32 p.m. .r. . ,_ ,•. Clty o` Cdlleyvt/le .. .3. , . , .,, . , , - _ „,.,, �. ..: T Page 10- City Council Minutes June 3, 2014 APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17rH DAY OF JUNE 2014. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary -�: , ,.� N� . fty ofColleyvllle '' . , .•:.: , _.., , . , :.. ... .. ;-.. _�.. , ... . : a`ge i2 �